HomeMy WebLinkAbout2006.10.03_City Council AgendaPUBLIC OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING. Regular
BATE: October 3, 2006
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 Igo Birch
Notice and agenda filed in the office of the City Cleric and posted at City Hall 5:00 P.M. on
Friday, September 29, 2006.
t.
Juliann M. Stevens, Administrative Assistant
��l1��►f1�1
1. Call to Order
Mayor Stephen Cataudella
2. Invocation
Reverend Kirby Scaggs, Bethel Baptist Church
3. Flag Salute
4. Roll Call
5. Presentation of the Character 'trait of Loyalty.
'T'iin Rooney, Owasso Character Council
S .-Aecndas ( io" ii Inn3 d"
Owasso City Council
October 3, 2006
Page 2
6. Presentation of the City of Owasso Employee of the Month for October 2006.
Mr. Ray
Mr. Ray will introduce the Employee of the Month for October 2006.
7. Consideration and appropriate action relating to a request for Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -
debatable.
A. Approval of Minutes of the September 19, 2006 Regular 1Vlecting.
Attachment # 7-A
B. Approval of Claims.
Attachment # 7-D
Co Approval of Ordinance No. 877, an ordinance approving annexation request OA 06-11,
containing approximately 7.40 acres, more or less, located cast of N. Garnett Road, just
north of E. 116`' Street North.
Attachment # 7-C
Staff will recommend Council approval of Ordinance No. 877 and has listed this item
in the consent section of the agenda based on Council actions taken September 19,
2006, approving the annexation request.
8. Consideration and appropriate action relating to a request for Council to award a
construction contract for the Ehnn Creek Park Pond Dredging Project; and, approval of a
supplemental appropriation increasing expenditures in the Parks Department budget in the
arnount of $130,000.
Mr. Rooney
Attachment #8
Staff will recoznnnend Council award a construction contract to Ball Constriction of Salina,
Oklahoma in the amount of b29 7,520 for the construction of the Elm Creels Park Pond
Dredging Project; and, approval of a supplemental appropriation increasing expenditures in
the Parks Department budget in the amount of $130,000.
S V-,da, Council'006. 103 doe
Owasso City Council
October 3, 2006
Pagc 3
9. Consideration and appropriate action relating to a request for Council approval of an
agreement between the City of Owasso and Southwestern Bell Telephone, L.P. d/b/a
AT&T Oklahoma for the Main Street Utility Relocation Project; and, authorization for the
Mayor to execute said agreement.
Ms. Stagg
Attachment #9
Staff will recommend Council approval of an agreement between the City of Owasso and
Southwestern Bell Telephone, L.P. d/b/a AT&T Oklahoma for the Main Street Utility
Relocation Project in an amount not to exceed 35,300.03; and, authorization for the Mayor
to execute said agreement.
10. Consideration and appropriate action relating to a request for Council authorization for
final payment to Oklahoma Natural Gas Company in the amount of $176,299.03 for the
relocation of utilities in association with the N. Garnett Road Improvement Project.
Ms. Stagg
Attachment # 10
Staff will recommend Council authorization for final payment to Oklahoma Natural Gas
Company in the amount of $176,299.03.
11. Report from City Attorney.
1.2. Report from City Councilors.
13. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
14. Adjournment.
S \gend:d{lxmcii �• Innt Joe
PUBLIC NOTICE OF AN A.DDEND(J"M T
THE MEETING OF THE
OWASSO CITY COUNCIL
The Owasso City Council will meet in regular session on Tuesday, October 3, 2006 at 6:30 PM
at Old Central, 109 N. Birch, Owasso, Oklahoma.
Notice of addendum filed in the office of the City Clerk and posted on the City Fall bulletin
board at 4:00 PM on Monday, October 2, 2006.
Juliann M. Stevens, Deputy City Clerk
t
The following is submitted as an addendum to the Owasso City Council agenda filed on Friday,
September 29, 2006. Items numbered 1 through 6 shall remain the same. Items numbered %
through 10 will become Items 8 through I and Items 11 through 14 will become Items 13
through 16 and the new Item number % and Item number 12 are as follows:
I. Reading of the Mayor's Proclamation,
Mayor Cataudella
Mayor Cataudella will proclaim the month of October as National Breast Cancer
Awareness Month in the City of Owasso.
12. Deport from City Manager,
Mr, Ray
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 19, 2006
The Owasso City Council met in regular session on Tuesday, September 19, 2006 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 5:00 p.m. on Friday, September 15, 2006.
ITEM 1. CALL TO ORDER
The meeting was called to order at 6:33 p.m.
ITEM 2. INVOCATION
The invocation was offered by Taud Boatman, First United Methodist Church.
ITEM 3. FLAG SALUTE
The Flag Salute was led by Councilor I.J. Gall.
ITEM 4. DOLL CALL
PRESENT ABSENT
Steve Cataudella, Mayor
Brent Colgan, Vice Mayor
D.J. Gall, Councilor
Wayne Guevara, Councilor
Susan Kimball, Councilor
A quorum was declared present.
STAFF
Rodney J. Ray, City Manager
Julie Lombardi, City Attorney
PRESENTED TO
COUNCIL WITH
'October 02 as
October 010"
October 2006
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
November 2006
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
Monday, October 02_ Thursday, October 05
6:30pm 8:30pm OML DISTRICT DINNER MEETING (MOLLY'S LANDING
October 03 F-Eiday, October
Wednesday, October
-1-2:00pm 1:00pm CHAMBER OF COMMERCE MONTHLY LUNCHEON
(BAPTIST RETIREMENT CENTER)
(918) 272-4959
THREE LAKES VILLAGE
1n'? order to complete the roadway improveme-tits in Three Lakes Village, it will be necessary Co
close; East 84"' Court North (Three Lakes Village 'drain entrance) several furies ?h_iougho— t ',:3e,
r•
gi1 nth of Od'ober° The closures will occnr between `vNeen the, ifi.ours of 9e00 atnn 3 00 Oiit;l Mo-nday
through Friday and ?ire,. :necessary to complete water er lime work fbr e-siden'ts MT ii? Three ee jL.Vakc
Village° i f inleun ] weather is bre;*,askA, i''ac closure will oL occur,
° 9 f
j—Dui'$ g ari_F £.lo l; o ?" n�l�),��3�6.�, a uPYa4,.; varyn,,Lrance will be o-1-1?-.�d g,Iai.g !'.side is sac. ,,-ss
through c-aolchc estat-_j rini,", Tjj,s icinn so_ar Cttn)), o +,Jill be oparlec"",tYM
r> (�} F-i ? a f-
ti%�. �;3t EastU�. .,�_v��id � ii _ ("'
Any cp_ ,s9i s .v #. Y:?%.iJ _�',!,� �,.�3 ��. �'"���.. �, fl 3v a3,.�_. ,'f" ;ri�:., ��`l , _� , t
f 7 9,
'-f""k, 4
ajzv-2a;"�
Page l of 1
Rooney, Timothy
Frog: e m Omforem@gmail.com]
Sent: Tuesday, October 03, 2006 2:29 PM
To: Ray, Rodney; Rooney, Timothy; Colgan, Brent
Subject: Dredging of Elm Creek.
mil
ZmmmM •
am very pleased to see the action and recommendations for the dredging of Elm Creek fond.
As Mr. Flay and Mr. Rooney might recall, this has been an issue I have raised numerous times
over recent years.
I have watched that pond deteriorate for the last 17 years. It almost seems surreal to now
watch animals appear to walk on water.
On hot summer days, which this summer describes almost the every day since spring, Elm
Creek bond gives off a smell that repels all but newcomers (they didn't know better) and those
with weak noses.
If something is not done soon, I suspect that health issues will start to enter the discussions.
Reinforcement of the banks must be addressed. Again, over 17 years I have watch the banks
erode, and sink lower and lower, adding to the pond's silt problem. It also makes it difficult for
park users to get near the water without going into the water.
Thank you for addressing this problem, for moving forward with improvements to a key
landmark of the City of Owasso.
Sincerely,
Erik Miller
10/3/2006
Oivasso City, Council AS`eptennber 19, 2006
ITEM 5. READING OF MAYOR'S PROCLAMATIONS
Mayor Cataudella read a proclamation proclaiming September 19, 2006 as Sheila Armstrong
Day in recognition of her receiving the Wal-Mart State Teacher of the Year Award in the State
of Oklahoma.
Mayor Cataudella read a proclamation proclaiming October 2-6, 2006 as National Fire
Prevention Week. Fire Chief Bradd Clark accepted the proclamation on behalf of the Owasso
Fire Department. Chief Clark thanked the Owasso Public Schools for allowing the Fire
Department to come to the schools to discuss fire prevention and preparedness with the students.
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL CONFIRMATION OF THE MAYOR'S
APPOINTMENTS TO THE AUDIT COMMITTEE
Mayor Cataudella recommended the following appointments to the Audit Committee:
Dennis Phillips
Banker Representative
Dorothy Carson
Businessperson Representative
John Manning
Non -practicing CPA Representative
Guy Nightengale
Non -practicing CPA Representative
Susan Kimball
City Council Representative
Vice Mayor Colgan moved for Council confirmation of these appointments, motion was
seconded by Mr. Guevara.
YEA: Cataudella, Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 5-0.
ITEM `7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL, OF THE CONSENT AGENDA
A. Approval of Minutes of the September 5, 2006 Regular Meeting and
September 1.2, 2006 Special Meeting.
B. Approval of Claims.
C. Acknowledgement of receiving the monthly FY 2006-2001 budget status
report.
2
014)CISSo City Council
September 19, 2006
D. Acceptance of the Best Buy Infrastructure Improvements to include
sidewalks, storm sewer and water system improvements.
Ms. Kimball moved, seconded by Mr. Gall, to approve the Consent Agenda with claims totaling
$272,482.64, self-insurance medical claims & fees totaling $97,468.41, and payroll claims
totaling $378,886.58.
YEA: Cataudella, Colgan, Gall, Guevara, Kimball
MAY: None
Motion carried 5-0.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF ANNEXATION REQUEST OA 06-
11, CONTAINING APPROXIMATELY 7.40 ACRES, MORE OR LESS,
LOCATED EAST OF NORTH GARNETT ROAD, JUST NORTH OF EAST
116" STREET NORTH
Mr. McCulley presented the item. Mr. Colgan moved, seconded by Mr. Guevara, for Council
approval of Annexation Request OA 06-11.
YEA: Cataudella, Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 5-0.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A FINAL PLAT FOR THE LAKES
AT BAILEY RANCH, LOCATED AT THE SOUTHWEST CORNER OF EAST
96TH STREET NORTH AND NORTH MINGO ROAD
Mr. McCulley presented the item. Ms. Kimball moved, seconded by Mr. Gall, for Council
approval of the final plat for The bakes at Bailey Ranch,
YEA: Cataudella, Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 5-0.
I
Owasso City C01117cil
September 19, 2006
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF AN AGREEMENT BETWEEN
THE CITY OF OWASSO AND THE OKLAHOMA SALES TAX COMMISSION
FOR THE ADMINISTRATION OF THE SALES TAX ORDINANCE AND USE
TAX ORDINANCE; AND, AUTHORIZATION FOR THE MAYOR TO
EXECUTE SAID AGREEMENTS
Mr. Rooney presented the item. Mr. Gall moved, seconded by Mr. Colgan, for Council approval
of an agreement between the City of Owasso and the Oklahoma Sales Tax Commission, as stated
above.
YEA: Cataudella, Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 5-0.
ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ADOPTION OF RESOLUTION NO. 2006-23, A
RESOLUTION IN SUPPORT OF AN APPLICATION FOR FINANCIAL
ASSISTANCE TO THE OKLAHOMA DEPARTMENT OF
TRANSPORTATION, FEDERAL ENHANCEMENT PROGRAM, FOR THE
EAST 76TH STREET NORTH BEAUTIFICATION PROJECT
Ms. Stagg presented the item. Ms. Kimball moved, seconded by Mr. Guevara, for Council
adoption of Resolution No. 2.006-23, wherein the City expresses its intent to submit an
application for funding; and the required matching funds to be contingent on the appropriation of
funds contained in the FY 2007-2008 budget year.
YEA: Cataudella, Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 5-0.
ITEM 12. REPORT FROM CITY MANAGER.
None
ITEM 13. REPORT FROM CITY ATTORNEY
None
0
Qwasso Ciiy Council Septeniber 19, 2006
ITEM 14. REPORT FROM CITY COUNCILORS
Councilor Kimball commended Ana Stagg on the success of the recently held `Downtown
Redevelopment' Meeting.
ITEM 15. NEW BUSINESS
None
ITEM 16. ADJOURNMENT
Ms. Kimball moved, seconded by Mr. Colgan, to adjourn.
YEA: Cataudella, Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 5-0 and the meeting was adjourned at 7:02 p.m.
Pat Fry, Minute Clerk
Steve Cataudella, Mayor
0
CITY OF OWASSO
VENDOR
DESCRIPTION
AMOUNT
TREASURER PETTY CASH
INCREASE PETTY CASH ACCT
967.75
TREASURER PETTY CASH
CC REFUND/FITZMORRIS
50.00
CUSTOM HEATING & AIR
PERMIT REFUND
25.00
REFUND TOTAL
_
1,042.75
LANDMARK BUSINESS SYSTEMS
CALCULATOR
194.50
CARD CENTER
SYSTEM MEMORY
54.99
OFFICE DEPOT
OFFICE SUPPLIES
37.48
TREASURER PETTY CASH
MEETING EXP/COURT
50.82
OKLAHOMA MUNICIPAL LEAGUE
OMJA DUES/HILSABECK
35.00
OKLAHOMA MUNICIPAL LEAGUE
OML DUES/JACKSON, FOWLER
80.00
CORPORATE EXPRESS
OFFICE FURNITURE
1,155.96
MUNICIPAL COURT DEFT TOTAL
- 1,608.75
OFFICE DEPOT
OFFICE SUPPLIES
18.81
WORDCOM
COLORED PAPER
32.73
TREASURER PETTY CASH
BOOKS
77.81
METROCALL
PAGER USE
6.95
WAL-MART COMMUNITY
MEETING EXP
21.40
TREASURER PETTY CASH
COUNCIL WORK SESSION
128.90
OKLAHOMA MUNICIPAL LEAGUE
REGISTRATION OAMA FALL CONFERENCE
75.00
CITY MANAGEMENT ASSOC OF OK
ANNUAL DUES-ROONEY
348.00
WEST PAYMENT CENTER
LEGAL RESEARCH-MTHLY CHG
540.78
TREASURER PETTY CASH
MTG EXP/EMPLOYEE APPRECIATION
46.20
MANAGERIAL DEPOT TOTAL
1,296,58
OFFICE DEPOT
OFFICE SUPPLIES
7.28
WORDCOM
COLORED PAPER
120.02
TREASURER PETTY CASH
POSTAGE
'7.75
CHARACTER TRAINING INSTITUTE
CHARACTER BULLETINS
389.08
DANIEL JOHNSTON
CHARACTER INITIATIVE
2,756.00
COMMUNITYCARE HMO
EAP SERVICES
199.00
CHARACTER TRAINING INSTITUTE
CHARACTER INITIATIVE
123.34
CARD CENTER
EMPLOYMENT ADS
428.55
THE DAILY ARDMOREITE
EMPLOYMENT AD
70.90
NEIGHBOR NEWSPAPERS
JOB ADS
120.00
NEIGHBOR NEWSPAPERS
DISPLAY ADS
25.80
THE OKLAHOMA PUBLISHING COMPANY
JOB ADS
252.52
TUL..SA WORLD
EMPLOYMENT ADVERTISING
557.68
URGENT CARE OF GREEN COUNTRY
PRE -EMPLOYMENT DRUG SCREENING
185.00
MERIDIAN TECHNOLOGY CENTER
WORK COMP CONF/DAME
140.00
REASORS
MEETING EXPENSE
33.21
REASORS
MEETING EXPENSES
HUMAN RESOURCES DEPT TO T AL
_10.55
�5,426.68
OWASSO IMAGING SOLUTIONS
COPIER RENTAL
490.19
JAVA DAVE'S EXECUTIVE COFFEE
COFFEE SUPPLIES
117.67
INCOG
SERVICES-11451 CDBG 04
97.90
INCOG
ADMIN SERVICESe11946 CDBG 05
359.87
AT&T
PHONE USE
64.53
TULSA COUNTY CLERK
FILING FEES
111.00
GENERAL GOVERNMENT DEPT TOTAL
1,241.16
VENDOR
DESCRIPTION
AMOUNT
METROCALL
PAGER USE
13.90
COMMUNITY DEVELOPMENT DEPT TOTAL
13.90
OFFICE DEPOT
OFFICE SUPPLIES
27.18
WATER PRODUCTS
REPAIR/MAINT SUPPLIES
47.50
ATWOODS
RAIN SUIT-STEVENS L.
33.98
GELLCO UNIFORMS &s SHOES
WORK BOOTS-HANCOCK
106.19
US CELLULAR
CELL PHONE USAGE
60.37
OK FLOODPLAIN MANAGERS ASSOC
CONFERENCE/STAGG, ARZU
400.00
AMERICAN SOCIETY OF CIVIL ENGINEERS
MEMBERSHIP DUES-ARZU
225.00
TREASURER PETTY CASH
PER DIEM/ARZU
114.50
DLT SOLUTIONS
COMPUTERS/SOFTWARE
2,716.60
ENGINEERING DEPT TOTAL
- 3,731.32
WAL-MART COMMUNITY
CABLE
9.88
CINGULAR WIRELESS
CELL PHONE USE
23.50
DUVALL ELECTRIC
GENERATOR BACK-UP CIRCUIT
2,218.00
DELL MARKETING
RACKMOUNT KIT/KVM CABLES
451.48
LOWES HOME IMPROVEMENT
WIRING
43.36
DELL MARKETING
HARDWARE -BATTERY BACKUP
5,625.50
DELL MARKETING
WEB MONITORING SOFTWARE
2,178.05
STRATEGIC CONSULTING INTL
GIS SYSTEM MAINT FEES
4,000.00
INFORMATION SYSTEMS DEPT TOTAL
14,549.77
OFFICE DEPOT
OFFICE SUPPLIES
4.98
MURPHY SANITARY SUPPLY
CARPET CLEANING SUPPLIES
65.25
WAL-MART COMMUNITY
VACUUM CLEANER
112.88
SAMS CLUB
SUPPLIES
540.53
CARD CENTER
KEYPHONES DIRECT
121.00
P A M DISTRIBUTING
MINIPROX/CITY HALL
165.34
LOWES HOME IMPROVEMENT
PHYSICAL PROPERTY SUPPLIES
375.03
TUCKER JANITORIAL. SUPPLY
SOAP DISPENSERS
35.00
UNIFIRST HOLDINGS
UNIFORM RENTAL
65.50
LOWES HOME IMPROVEMENT"
SMALL TOOLS
8.98
FORREST SHOEMAKER
INSTALLED COMPRESSOR
3,685.85
DUVALL ELECTRIC
RECEPTACLE
125.00
CARD CENTER
DOC LUNCHES
77.88
OK DEPT OF CORRECTIONS
DOC WORKER PROGRAM
394.58
METROCALL
PAGER USE
6.95
CINGULAR WIRELESS
CELL PHONE USE
34A2
AT&T
PHONE USE
0.32
CINGULAR WIRELESS
CELL PHONE USE
34.07
SUPPORT SERVICES DEPT TOTAL
_
5,853.26
OFFICE DEPOT
VERTICAL FILE.
8.19
ONYX CORPORATION
TONER CARTRIDGES
59.95
OWASSO IMAGING SOLUTIONS
COPIER RENTAL,
519.13
ULTRAMAX AMMUNITION
AMMUNITION FOR TRAINING
528.00
CARD CENTER
FLEXIBILITY TESTER
115.02
SAMS CLUB
SUPPLIES
96.36
GALL'S INC
EQUIPMENT/UNIFORM-LONG/HUTTON
1,216.30
GALL'S INC
EQUIPMENT/UNIFORMS-HUTTON/LONG
2,771.51
GALL'S INC
BATONS-LONG/HUTTON
119.79
TREASURER PETTY CASH
FUEL
38.85
VENDOR
DESCRIPTION
AMOUNT
INTEGRIS AMBULATORY CARE CORP
PHYSICAL-HUTTON
450.00
TULSA REGIONAL MEDICAL CENTER
LAB TEST
25.00
HOWARD E STAMPER
RADIO REPAIR SERVICES
150.00
FOSTERS PAINT & BODY SHOP
REPAIR PD VEHICLE
503.98
TOTAL RADIO
REPAIRS/POLICE RADIOS
58.44
METROCALL
PAGER USE
336.97
CINGULAR WIRELESS
CELL PHONE USE
61.59
AT&T
PHONE USE
62.73
DAYS INN NORTH
LODGING-TURRENTINE/HOPKINS
110.00
NATIONAL TACTICAL OFFICERS ASSOC
TRAINING CONFERENCE-DAVIS
500.00
NATIONAL TACTICAL OFFICERS ASSOC
TRAINING CONFERENCE-JONES
500.00
PUBLIC AGENCY TRAINING COUNCIL
TRAINING-PARSLEY,WOODRUFF
590.00
BOARD OF TESTS -ALCOHOL & DRUG
OPERATOR SCHOOL/WALLS
45.00
TREASURER PETTY CASH
MEETING EXP/HOPKINS
147.81
TREASURER PETTY CASH
NOTARY/PARSLEY, FUNK
50.00
TURN -KEY MOBILE
CONSOLES AND DESKTOP PLATES
2,125.00
DELL MARKETING
COMPUTER
937.83
POLICE DEPT TOTAL
12,127.45
IPMA
DISPATCH TEST
195.60
ONYX CORP
TONER CARTRIDGES
15.95
SAMS CLUB
SUPPLIES
51.80
METROCALL
PAGER USE
6.95
CITY OF SAPULPA
JAIL SCHOOL
100.00
RICH & CARTMILL
BONDS/ALLEN
30.00
TREASURER PETTY CASH
NOTARY FEE/ALLEN
10.00
DATAMAXX GROUP
DISPATCH COMPUTER SOFTWARE
820.00
POLICE COMMUNICATIONS DEPT TOTAL
� 1,230,30
LISA LONG
TUITION REIMB
143.40
HILL'S PET NUTRITION
SUPPLIES
12.50
OFFICE DEPOT
TWO LINE PHONE
154.76
ONYX CORP
TONER CARTRIDGES
19.95
SAV®ON PRINTING & SIGNS
BUSINESS CARDS/HEMSOTH
34.00
STRATHE VETERINARY HOSPITAL
DRUGS
28.00
HILL'S PET NUTRITION
SHELTER SUPPLIES
25.00
SAMS CLUB
SUPPLIES
213.21
PATROL TECHNOLOGY
RAINCOAT/BAKER
20.00
STRATHE VETERINARY HOSPITAL
RABIES TEST/EXAM
149.00
CITY OF TULSA DEPT
EUTHANASIA SERVICE
132.00
STRATHE VETERINARY HOSPITAL_
EUTHANASIA
30.00
AT&T
PHONE USE
2.30
METROCALL
PAGER USE
14.59
ANIMAL CONTROL, DEPT TOTAL
a 978o71
OFFICE DEPOT
OFFICE SUPPLIES
12.57
FRANKLIN COVEY
DAY PLANNER-DEMAURO
53.88
CURRENT ELECTRIC
REPAIR SERVICE
877.65
CHIEF SUPPLY CORP
PROTECTIVE HOODS
222.75
NORTH AMERICA FIRE EQUIPMENT CO
UNIFORM EQUIPMENT
615.70
SKAGGS COMPANIES
UNIFORM BELT
12.99
WEAR GUARD
WINTER JACKETS
704.43
NORTH AMERICA FIRE EQUIPMENT CO
UNIFORM PANTS
245.76
JD FIRE APPARATUS REPAIR
REPAIR SERVICE
305.00
ALLIANCE MEDICAL
TANKS
167.00
VENDOR
DESCRIPTION
AMOUNT
B PAINTS
PAINTING SERVICE
255.00
CULLIGAN OF TULSA
WATER/COOLER
26.90
AT&T
PHONE USE
21.50
CINGULAR WIRELESS
CELL PHONE USE
46.95
METROCALL
PAGER USE
285.44
GOMEZ, ERIC
REIMB LODGING
103.95
FIRE DEPT TOTAL
3,957.47
SAMS CLUB
SUPPLIES
34.91
VVEC
STORM SIREN POWER USAGE
24.48
TOTAL RADIO
REPAIRS/STORM SIREN
57.50
EMERGENCY PREPAREDNESS DEPT TOTAL
_
116.89
WATER PRODUCTS
ATWOODS
LOWES HOME IMPROVEMENT
O'REILLY AUTOMOTIVE
GEORGE & GEORGE SAFETY & GLOVE
UNIFIRST HOLDINGS
MAXWELL SUPPLY
ACCURATE FIRE EQUIPMENT
SIGNALTEK
EQUIPMENT ONE RENTAL & SALES
US CELLULAR
METROCALL
MILL CREEK LUMBER & SUPPLY
TWIN CITIES READY MIX
TRI-STAR CONSTRUCTION
NES TRAFFIC SAFETY
WAFER PRODUCTS
BROWN FARMS SOD
LOWES HOME IMPROVEMENT
GEORGE & GEORGE SAFETY & GLOVE
UNIFIRST HOLDINGS
O'REILLY AUTOMOTIVE
LOT MAINTENANCE
BAILEY EQUIPMENT
METROCALL
OWASSO TOP SOIL
LIGHTING
LOWES HOME IMPROVEMENT
WATER PRODUCTS
WATER PRODUCTS
BAILEY EQUIPMENT
BROWN FARMS SOD
LOWES HOME IMPROVEMENT
BIRD SURVEYING & DESIGN
ADT SECURITY SERVICES
D & SONS LAWN CARE
D & SONS LAWN CARE
D & SONS LAWN CARE
REPAIR/MAINT SUPPLIES
CLEANING SUPPLIES
MAINT SUPPLIES
SMALL TOOLS/REPAIR SUPPLIES
UNIFORM GEAR
UNIFORM RENTAL/CLEANING
SMALL TOOLS
FIRE EXTINGUISHER SERVICE
TRAFFIC CONTROL MAINTENANCE
LIFT RENTAL
CELL PHONE USAGE
PAGER USE
STREET REPAIRS/COPPER MEADOWS
CONCRETE STREET REPAIR
THREE LAKES RD IMPROVEMENTS
BEADS FOR CROSSWALK
STREETS DEPT TOTAL
REPAIR/MAINT SUPPLIES
SOD
HARDWARE/SPRINKLER PARTS
UNIFORM GEAR
UNIFORM RENTAL/CLEANING
SMALL TOOLS/REPAIR SUPPLIES
MOWING/LITTER WORK
REPAIR-TRIMMER/CHAINSAW
PAGER USE
STORMWAT ER MAINT DEPT TOTAL
TOP SOIL
INGROUND BALLAST
PAINT/CONCRETE MIX
SPORTS PARK BATHROOM
TURN OFF KEY
THROTTLE/LINE/SPARK PLUG
SOD
PAINTS
DRAFT -SPORT COMPLEX
SECURITY SERVICES
LAWN SERVICE
MOWING-ATOR PARK
MOWING -CENTENNIAL PARK
25.00
3.56
18.08
2.29
39.59
61.96
41.67
36.17
773.66
165.00
30.17
27.48
196.69
2,423.50
10,298.97
87.50
14, 331,29
25.00
55.00
130.27
39.58
74.78
5.99
3,250.00
143.22
56.94
3,780.78
60.00
746.85
19.52
369.51
53.90
111.94
55.00
14.32
100.00
43.36
1,139.00
80.00
999.00
VENDOR
DESCRIPTION
AMOUNT
D & SONS LAWN CARE
MOWING -VETERANS PARK
60.00
D & SONS LAWN CARE
MOWING-ATOR PARK
80.00
D & SONS LAWN CARE
MOWING -CENTENNIAL PARK
999.00
D & SONS LAWN CARE
MOWING -VETERANS PARK
60.00
MARSHA ANN SMITH
ELM CREEK PARK CLEANING
225.00
MARSHA ANN SMITH
SKATE PARK CLEANING
225.00
WASHINGTON RWD ##3
WATER USAGE/MCCARTY
40.90
METROCALL
PAGER USE
-6.72
AT&T
PHONE USE
0.96
PARKS DEPT TOTAL
5,476.54
OFFICE DEPOT
OFFICE SUPPLIES
120.95
CHARACTER TRAINING INSTITUTE
CHARACTER BULLETINS
35.00
TULSA MAINTENANCE SUPPLY
SUPPLIES
110.50
LOWES HOME IMPROVEMENT
SEALANT/GLEANER
43.06
DALE & LEES SERVICE
A/C REPAIR
320.00
AT&T
PHONE USE
0.26
COMMUNITY CENTER DEPT TOTAL
629.77
SAMS CLUB
SUPPLIES
22.63
AT&T
PHONE USE
0.70
HISTORICAL MUSEUM DEPT TOTAL
23.33
SAMS CLUB
SUPPLIES
40.98
INFORMATION SYSTEMS DEPT" TOTAL
40.98
GENERAL FUND TOTAL 7T7',_d_57.68
MEDICAL COMPLIANCE SPECIALTY
BIO-WASTE DISPOSAL
136.00
PACE PRODUCTS
AMBULANCE SUPPLIES
202.00
ALLIANCE MEDICAL
AMBULANCE SUPPLIES
3,770.02
S & W HEALTHCARE CORP
EMS SUPPLIES
400.81
KENKOOL
REPAIR -A/C AMBULANCE
3,190.16
ATC FREIGHTLINER GROUP
AIR CONDITIONER REPAIR
1,464.45
ATC FREIGHTLINER GROUP
WHEEL BALANCER
387.73
CINGULAR WIRELESS
CELL PHONE USE
76.27
MEDICLAIMS
MONTHLY SERVICES
4,504.99
FIRE SERVICE TRAINING OSU
EDUCATION TRAINING
165.00
OKLA STATE DEPT OF HEALTH
PARAMEDIC LICENSE-INGRAM
200.00
AMBULANCE SERVICE FUND TOTAL
m ..¶v14,497A3
YOUTH SERVICES OF TULSA
JUVENILE ASSESSMENTS
2,300.00
JUVENILE COURT FUND TOTAL
m_m._ �,3066
GNC CONCRETE PRODUCTS
FAIRWAY DRAINAGE IMPROVEMENTS
2,800M0
STORMWATER MGMT FUND TOTAL�m
2,800.00
TREASURER PETTY CASH
AC REFUNDS
50.00
ANIMAL STERILIZATION FUND TOTAL
- 50.00
BKL INCORPORATED
ARCHITECTURAL SERVICES STATION #fi3
26,600.00
POE & ASSOCIATES
06/07 CIP STREET REHAB PROJECT
2,112.25
CHARNEY, BUSS, & WILLIAMS, P.C.
CITY VS. MCCARTY
223.63
CHARNEY, BUSS, & WILLIAMS, P.C.
CITY VS. MCAULIFF
223.63
VENDOR
DESCRIPTION
AMOUNT
BROWN FARMS SOD
SOD REPLACEMENT-91/GARNETT
2,987.85
CAPITAL IMPROVEMENTS FUND TOTAL
32,147.36
ALLIANCE MEDICAL
DOPPLER UNIT
1,800.00
ALLIANCE MEDICAL
SUCTION UNIT
2,025.00
AMBULANCE CAPITAL FUND TOTAL
_
3,825.00
BUILDERS UNLIMITED
INSTALL LIFT STATION PUMP
916.50
BUILDERS UNLIMITED
RESTROOM-FUNTASTIC ISLAND
16,757.64
BUILDERS UNLIMITED
RESTROOM-CENTENNIAL PARK
22,627.94
PARKS DEVELOPMENT FUND TOTAL
40,302.08
INCOG
SERVICES-11599 CDBG ED 04
67.48
CAPITAL PROJECTS GRANTS FUND TOTAL
67.48
LIVINGSTON, KEN
TUITION REIMB
326.25
O'REILLY AUTOMOTIVE
SHOP SUPPLIES
20.00
UNIFIRST HOLDINGS
UNIFORM RENTAL
103.38
O'REILLY AUTOMOTIVE
SMALL TOOLS
104.99
CLASSIC CHEVROLET
PARTS FOR RESALE
145.07
FRICTION PRODUCTS
PARTS FOR RESALE
543.48
FRONTIER INTERNATIONAL TRUCKS
PARTS FOR RESALE
32.75
CUMMINS SOUTHERN PLAINS
PARTS FOR RESALE
789.48
DRIVE TRAIN SPECIALISTS
PARTS -TRASH TRUCK
523.45
J & R EQUIPMENT
PARTS FOR RESALE
305.01
B & M OIL COMPANY
OIL/FLUIDS
692.74
MYERS TIRE SUPPLY
TIRE SUPPLIES
107.89
GENUINE PARTS COMPANY
PARTS FOR RESALE
558.76
O'REILLY AUTOMOTIVE
PARTS
2,811.15
T" & W TIRE
TIRES
3,367.06
T ULSA AUTO SPRING
PARTS FOR TRASH TRUCK
1,944.90
TULSA NEW HOL LAND
PARTS FOR BACKHOE
34.85
UNITED FORD
PARTS
397.74
AT&T
PHONE USE
1.42
METROCALL
PAGER USE
6.95
CINGULAR WIRELESS
CELL PHONE USE
34.07
LENOX WRECKER SERVICE
'TOWING
287.50
CITY GARAGE FUND TOTAL
�c I3,138,89
CITY OF OWASSO IMPREST ACCOUNT
MEDICAL CLAIMS
1,195.22
CITY OF OWASSO IMPREST ACCOUNT
MEDICAL CLAWS
698.88
CITY OF OWASSO IMPREST ACCOUNT
SETTLEMENTS
528.00
WORKERS COMP FUND I`OIAI
.2,422.10
GRAND TOTAL
Mry188,908.02
INSURANCECITY OF OWASO
HEALTHCARE SELF
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
28,693.78
HEALTHCARE MEDICAL SERVICE
22,051.78
HEALTHCARE DEPT TOTAL
50,745.56
DELTA DENTAL
DENTAL MEDICAL SERVICE
3,921.00
DENTAL MEDICAL SERVICE
1,168.40
ADMIN FEES
1,811.32
DENTAL MEDICAL SERVICE
3,474.77
DENTAL, DEPT TOTAL
10,375.49
VSP
ADMIN FEES
1,087.02
VISION DEPT TOTAL,
_
1,087.02
HEALTHCARE SELF INSURANCE FUND TOTAL
62,208.07
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 9/16/2006
Department
Overtime Expenses
Total Expenses
Municipal Court
23.79
5,659.43
Managerial
0.00
17,337.37
Finance
52.62
16,594.88
Human Resourses
0.00
6,787.54
Community Development
0.00 `
15,652.07
Engineering
0.00
13,070.36
Information Systems
0.00
10,620.69
Support Services
0.00
9,484.27
Police
2543.99
114,437.49
Central Dispatch
845.82
12,027.47
Animal Control
171.45 =
3,157.14
Fire
2,716.77
84,466.10
Emergency Preparedness
0.00
3,907.47
Streets
0.00
9,762.46
Stormwater/ROW Maint.
0.00
10,025.59
Park Maintenance
0.00
8,685.42
Community -Senior Center
0.00 '`
5,056.27
Historical Museum
0.00
2,594.71
Economic Development `
0.00
4,351,05
Garage Fund
Fund Total $0.00 $5,162.44
Ambulance Fund
Fund Total 5.81 $16,86915
Emergency 911 Fund
Fund Total $281,94 $4,00922
Workers Compensation
Fund Total 0.00 0:00
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: CHIEP MCCULLEY
CITY PLANNER
® September 25, 2006
BACKGROUND:
At the September 19, 2006 meeting, the Owasso City Council approved an Annexation request (OA
06-11) for approximately 7.40 acres, located east of North Garnett Road just north of East I I ('' Street
North. Attached is a copy of Ordinance No. 877 that formally adopts the City Council's action of
September 19, 2006.
RECOMMENDATION:
Staff recommends Council approval of Ordinance No. 877.
ATTACHMENT -
I. Ordinance No. 877
2. Subject Map
i
31 i0,11
WHEREAS, pursuant to the provisions of Title 11, Section 21-103, et seq., of the
Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a
petition in writing, signed by not less than three -fourths of the legal voters and owners of not less
than three -fourths (in value) of the property hereinafter described, the same being contiguous to
the corporate limits of the City of Owasso, requesting that said property be annexed and added to
the City of Owasso is submitted, and
IEREAS, notice of the presentation of said petition was given by the petitioner by
publication in the Owasso Reporter, a newspaper of general circulation published in the City of
Owasso, Oklahoma, and notice was given that said petition would be considered by the City
Council of the City of Owasso, at a meeting to be held. on September 19, 2006 at 6:30 PM at Old
Central, Owasso, Oklahoma; and
WHEREAS, on the 19'h day of September, 2006, said petition was duly considered by the
City Council and was determined to have complied with the provisions of Title 1.1, Section 21m
103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said
petition had been given.
NOW, THEREFORE, E IT O.1tDAINED BY TITTITE COIJN ✓H,, O1 twj CITY O
O ASSO, OKL AROMA,
Section 1. That the following described territory lying in Tulsa County, Oklahoma which is
contiguous to the present corporate limits of the City of Owasso and described in the petition
presented to the City Council in accordance with the provisions of Title 11, Section 21-1.03, et
sect., of the Oklahoma Statutes, and more particularly described as follows, to -wit:
A TRACT OF LAND SITUATED IN THE, S IA OF THE S 1/4 OIL SECTION 5,
TOWNSHIP SHIP 21 NORTH, RANGE 14 EAST, I.13. M., TULSA COUNTY, STATE OF
OKLAHOMA, BEING MORE PARTICULARLY DESCRI13ED BY METES AND BOUNDS
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate.
Section 2. That from and after the passage and publication of this Ordinance, the real estate
and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in
Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and
are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of
Owasso, Oklahoma, in all respects and particulars.
Section 3. That from and after the effective date of this ordinance, the real estate and
territory described in Section 1 hereof, shall be deemed to be in the CS (Commercial Shopping
District) zoning district of the City of Owasso in accordance with the provisions of Section 110,3
of the Owasso Zoning Code.
Section 4. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma,
a true and correct copy of this Ordinance, together with an accurate snap of the territory hereby
annexed.
PASSED D A -PP O ; this 3`1 day of October, 2006.
APPROVED:
Stephen Cataudella, mayor
APPROVE,D:
Sherry Bishop, City Clerk. Julie Lombardi, City attorney
W
w
Subject
Z
Property
Ld
cv
�
z/
E. 116st ST. N
Owasso Community
Development Department
111 N. Main St.
Owasso, OK 74055
918.376.1500
918.376.1597
www. city ofowasso. com
E 117th Fit N
"
z
116 ST N
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OFOWASSO
FROM: TIMOTHY D ROONEY
ASSISTANT k s, , .
DATE. September 26, 2006
BACKGROUND
In August of this year, the City of Owasso began the process of soliciting bids for the
purpose of conducting pond dredging at Elm Creek Park. Funds in the amount of
$100,000 were included in the FY 06-07 Parks Department budget as a result of the
project not being completed in FY 05-06. The bid specifications and estimates utilized
for the project were based upon engineering estimates provided nearly four years ago.
The project was developed with a base bid as well as one alternative. The base bid was
for the draining, silt removal, and disposal of approximately 8,000 cubic yards of silt.
The alternate bid was to provide for the increase to the pond depth of 5 feet, with 3 to 1
bank slopes, and the disposal of an additional 4,000 cubic yards of silt. City property was
offered as an area for the disposal of the silt.
A mandatory pre -bid meeting was conducted on August 21, 2006 and was attended by
seven potential bidders. All bids were to be submitted by August 31, 2006 at 10:00 AM.
A total of one bid was received for the proposed project. This bid was submitted by Ball
Construction of Salina, OIL for the base bid amount of $199,000, with the additional
alternate bid of $98,520, for a total cost of $297,520.
Staff reviewed the Elm Creek Parr Pond Dredging Project with the Council at the
September 12, 2006 work session. At that time, Council indicated the desire to proceed
with the project and directed staff to review potential funding sources.
FUNDING.
The FY 06-07 Parks Department budget included $100,000 for the Elm Creek Park Pond
Dredging Project. Additionally, funding was included in the FY 06-07 Parks Department
budget in the amount of S 100,000 for the purpose of providing the city's portion of a
matching grant for the development of a trail system from Mohawk Park. The City was
recently notified that Owasso was not selected as a grant recipient, thus allowing the
$100,000 allocated for the grant requirements to be re -assigned to the Elm Creek Park
Pond Dredging Project. Please note that the trail system remains a viable project and one
of priority. Staff will likely seek the allocation of $100,000 for the Trails Systems
Project in FY 07-08.
Page 2 of 2
Elm Creek Park Pond Dredging Project
Contract Award
Additionally, a supplemental appropriation would also be needed in the amount of
$130,000 in order to fiend the remaining $97,520 needed to award the contract, and also
allow for a contingency of approximately 10%. There are sufficient funds available in
the General Fund balance to fulfill this request and remain above the 15% reserve
requirement established by ordinance.
ADDITIONAL ITEIBIS
® If the supplemental appropriation is approved and the contract is awarded,
residents abutting and/or adjacent to Elm Creek Park will be notified by mail of
the project award, the anticipated start and completion dates, what to expect
during the project, as well as a point of contact with the City of Owasso Parks
Department. The length of the project would be 75 days.
Ball Construction, of Salina, Oklahoma, has submitted a letter to the City of
Owasso agreeing to honor- the submitted bid until October 15, 2006. A copy of
the letter is attached for your information and review.
C®MMENDATIONS:
Staff recommends Council approval of a supplemental appropriation to the FY 2006-07
General Fund Parks Department budget in the amount of $130,000. Additionally, staff
recommends Council award a contract for the Elm Creek Park Dredging Project to Ball
Construction of Salina, Oklahoma for the amount of $297,520.
ATTACHMENTS
A. Area Map
B. Copy of Bid Submittal
C. better from Ball Construction
xs)
CITY OF OWASSO, OKLAHOMA
ELM CREEK POND IMPROVEMENT PROJECT
Bid Opening: August 31, 2006
Number ®f Bids I
Bids opened by: Marcia Boutwell
Witness: David Warren
I
BIDDER 1AM
I
BID BOND
BASE BID
ALTERNATE
Ball Construction, Salina, OK x
x
$199,000
$98,520
Certification:
1, Marcia Boutwell, Contract Administrator do hereby certify that, to the best of my
correct.
Signature: _zz I ve-
Date: 4,0 0
is true and
DRIN�'i
l... ms, ♦ 1 , �� . ,�., �i ):. �.. .
THIS BID IS SUBMITTED TO: CITY OF OWASSO, OKLAHOMA
I I I NORTH MAIM
PO BOX 180
OWASSO, OIL 74055
1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an
Agreement with OWNER in the form included in the Contract Documents to complete all
Work as specified or indicated in the Contract Documents for the Contract price and within
the Contract time indicated in this Bid and in accordance with all other terms and
conditions of the Contract Documents.
2. BIDDER. accepts all of the terms and conditions of the Advertisement for Bids and
Instructions to Bidders, including without limitation those dealing with the disposition of
Bid Security. This Bid acceptance period is thirty (30) calendar days following the day of
Bid opening. BIDDER will sign the Agreement and submit the Contract Security and other
documents required by the Contract Documents within ten (10) days after the date of
OWNER'S Notice of Award.
3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:
(a) Bidder has examined and carefully studied copies of all the Contract Documents, the
related data identified in the Conti -act Documents and the following addenda:
Addendum dumber
Date
(receipt of all of which is hereby acknowledged) and also copies of the Advertisement for
Bids and the Instructions to Bidders;
(b) BIDDEN has examined the site and locality where the Work is to be performed and
become familiar with, and is satisfied as to the general, local and site conditions that
may affect cost, progress and performance of the Work.
0806 00200 - Page 1 of 5
(c) BIDDER is familiar with and is satisfied as to all legal requirements (federal, state
and local laws, ordinances, rules and regulations) that may affect cost, progress or
performance of the Work.
(d) BIDDER has carefully studied all reports of explorations and tests of subsurface
conditions at or contiguous to the site, if any, and all drawings of physical conditions
in or relating to existing surface or subsurface structures at or contiguous to the site, if
any, (except underground facilities) which have been identified as provided in the
General Conditions,
(e) BIDDER has obtained and carefully studied (or assumes responsibility for having
done so) all additional or supplementary examinations, investigations, explorations,
tests, studies and data concerning conditions (surface, subsurface and underground
facilities) at or contiguous to the site, which may affect cost, progress or performance
of the Work or which relate to any aspect of the means, methods, techniques,
sequences and procedures of construction to be employed by BIDDER, including
applying the specific means, methods, techniques, sequences and procedures of
construction required by the Contract Documents to be employed by the BIDDER,
and safety precautions and programs incidental thereto.
(f) BIDDER has made such independent investigations as BIDDER deems necessary,
and does not consider that any further examinations, investigations, explorations,
tests, studies or data are necessary for the determination of this Bid for the
performance of the Work at the price(s) bid and within the times and in accordance
with the other terms and conditions of the Contract Documents.
(g) BIDDER has correlated the information know to BIDDER, information and
observations obtained from visits to the site, reports and drawings identified in the
Contract Documents and all additional examinations, investigations, explorations,
tests, studies and data with the Contract Documents.
(h) BIDDER has given OWNER written notice of all conflicts, errors, ambiguities, or
discrepancies that BIDDER has discovered in the Contract Documents, and the
written resolution thereof by OWNER is acceptable to BIDDER.
(i) The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for the performance of the Work -for which
this Bid is submitted,
4 This Bid is genuine and not made in the interest of or on behalf of any undisclosed person,
firm or corporation and is not submitted in conformity with any agreement or rules of any
group, association, organization or corporation; BIDDER has not directly or indirectly
induced or solicited any other BIDDER to submit a false or sham Bid; BIDDER has not
solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER
has not sought by collusion to obtain for himself/herself any advantage over any other
Bidder or over OWNER.
0806 00200 - Page 2 of 5
5. BIDDER will complete the work in accordance with the Contact Documents for the
following prices:
1-1�,LM CREEK PARK POND IMPROVEMENT PROJEC'?
CITY OF OWASSO, OKLAHOMA
Draining (pumping only), silt removal and disposal of approximately 8000 cubic yards
BASE BID AMOUNT $ � � �' V
Increasing pond depth to 5 feet entire pond, with 3 to 1 bank slopes, and disposal of
approximately 4000 cubic yards
ALTERNATE 91 BID AMOUNT
TOTAL AMOUNT FOR BASE BID AND ALTERNATE #I C"i
G. BIDDEN agrees that the Work will be completed and ready for final payment in
accordance with the General Conditions within SEVENTY-FIVE (75) calendar days.
BIDDER accepts the provisions of the Agreement as to liquidated damages of Two
Hundred Dollars ($200.00) for each consecutive calendar day that expires after the time
specified for completion.
r. The :following documents are attached to and made a condition of this Fide
Ao Required. Bid Security in the form of pl lc�x
B, Statement of Bidder's Qualification, section 0( 230 an �
C. All forms listed in Instructions to Bidders, and Section 00110.
8. The terms used in this Bid which are defined in the General Conditions of the Construction
Contract included as part of the Contract Documents have the meanings assigned to therm
in General Conditions.
0806 00200 -Page 3 of 5
JBMI I'TED ON W )/
______ L 9
WE
BIDDER IS
i Individual
Eye
(Individual's Name)
doing business as_
Business Address:
Phone No
� rtnership
By:___
(Firm Name)
(General Partner)
siness Address:
me No:
(SEAL,)
(SEAL)
00200 - Page 4 of 5
A Corporation
By:_
IN
(CORPORATE SEAL)
Attest:
Business Address:
(Corporation Name)
(State of Incorporation)
(Name of person Authorized to Sign)
(Title)
(Secretary)
1,
d 1 C_.C. / i ""! 1—
Rhone No:
Joint Venture
M
(Dame)
(Address)
(Name)
(Address)
(Each anoint venturer must sign, The manner of signing for each individual, partnership and
corporation that is a party to the joint venture should be in the manner indicated above.)
0806 00200 - Page 5 of 5
t €fit E 02
September 14, 2006
City of Oviasso
Box 180
Owasso OK 74055
e- Ira Creek .Project
Dew.. David:
Ir has CO-mv to our attention that the above referenced project will be w axtie ova The Yd
of Octobm As you already know thg will be 30 plays after thr, �:� �� to lr. We' e"r 0 r
comparry is llling to onor the bl bid, `br the pr ject as long as it l� awarded n
IRteF MAR, Oclober 1.5"', W .fi'cl that there, nnist be - cut of ° ate for project, we are very
williII8 to work with -You on thls,maffm
We ApProciatethe opportunity to w0vk fOF y Ur city° e hook onward to oin your
if you have 4fi3y Cluesdoms please o,,Ct hesha1'e to C$3Xs`¢afa O,Ir offier. o
��,e/. s�e� .
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OFOWASSO
FROM: ANA STAGG, P.E.
DIRECTOR OF PUBLIC WORKS
SUBJECT: AGREEMENT FOR COMMUNICATION DISTRIBUTION FACILITIES
RE, LOCATION WITH AT&T OKLAHOMA -
MAIN STREET BEAUTIFICATION PROJECT
DATE. September 11, 2006
BACKGROUND:
As part of the Vision 2025 Downtown/Neighbor hood Rehabilitation Prograin., Tulsa County
voters approved a $1.1 million expenditure to promote community beautification and economic
vitality in the Owasso Downtown area. The proposal — which is in accordance with the Owasso
Dotivntown Developinent Plan (2001) — calls for the burial of overhead utilities, construction of
streetscaping and installation of ornamental lighting and signs along Main Street between B. 76
Street Forth and Y'd Street Forth (see Attachment A).
Southwestern Bell Telephone, L.P. d/b/a AT&T Oklahoma (hcreaftcr "SWBT") plans to achieve
the relocation of its existing Main Strcct overhead utilities by attaching their lines to the
upgraded overhead electric poles PSO will construct along Birch and Atlanta Street.
Construction estimate for the proposed work, to include material, labor, and contract
administration is $35,300.03.
The Agreement (see Attachment B), which contains similar language to previously executed
agreements with SWBT, stipulates the scope of services and reimbursement guidelines for the
work perfor ned by SWBT. The City Attorney has reviewed this agreement and found it
acceptable,
FUNDING.
Funding is provided in its entirety by Tulsa County Vision 2025.
RECOMMENDATION.
Staff recommends Council authorization for the Mayor to execute an agreement between SWBT
and the City of Owasso for the Main Street Utility Relocation project in an amount not to exceed
$35,300.03.
ATTACHMENTS:
A. Location Map
B. SWBT Agreement for Custom Work
Owasso Public Works
Department
301 West 2 nd Street
Owasso, OK 74055
918.272.4959
918.272.4996
Main Street Streetscape
Enhancements
S
t g
t 4,?i.: i
C, VVO I S # 773_06
5305 F. 71" St.
l ulsea. Off 74136
Page 9 of 4
APPLICATION n LETTER OF AGREEMENT FOR CUSTOM WORK
September Its, 2006 CW0T Number; 773416
Customer Billing Telephone Nitrober
ILL TO: C9'TY OF OWASSO
WORK SITELOCATION: E 76 N to E 3"1 St on Main, Owasso, O
DESCRIPTION OF CUSTOM WORK. Remove all aerial plant from E 76 N few E 3 St or Main for fatty of
Owasso beautification project
ESTIMATED I -A : $2 ,-187_ 5, ESTIMATED tMAT°l RIAL : $ ,195.84;
ESTIMATED OVERHEAD PN. 66,D67. 7,
€ARiFF/ ICEN AGREEMENT" EXPENSE- SE: WOO
COST OF MONEY EXPENSE. $849.47
CHARGE FOR OJSTON"I tWORK,
Appl€caiit requests that Southwestern rn Bell T`elepl?on 1-P, dl VA, AT& f' Oklahorna; (hereafter '"Sr71l i') act ,Is Iis
agent in performing the above-dr)scribed cristorn work cat; Applio ant's behalf. Applicant agrees to paythe
c,harrge(s) for such work. `the work is to be done on an "Actual Cost' basis, all charge(s) will be. coartprited in
accordance with Southwestern Bell Corporation's ordinary accounting practices under the Uniform System of
Accounts for Class A telephone companies and will include allocated costs for labor, engineering, rnater€ is
Transportation, motor vehicles, toot and supply expenses and sundry billings from sutk contractors and srapplicar s
for work and materials relate l to the job The Applicant aff ni'm that thie cast estimate f€srrsished by the
Telephone Company has been considered only as an estimate of approArnate costs and that thie aoirrai costs
inaurfed by the, 'Telephone Company in dewing thework ai the Particular ular time and location might be Bight r &aid
estimated cost is subject to change due to arry number of factors including, brat not !limited to, Changing
conditions in ilea, f`seld, weather derays, . ys, a, changes i r the scope of the w(wk,
CHA
Should concealed Conditions ex,sP including cr:arditrOns first r0ay exist below the surfacr,s Of the ground, or, if
co"dir€o€es exist that could not have been anticipated by Southa,reste€ia Beli Tele phone, L.P. at, the time of €i'ais
aclreernent, SmaYtty,/estern Beli f e lepahone, L.P.- oifill be e stilled to <addilionai funds andfor additional time to
corriplete the work. Southwestern Self 'Telephone, L.P. will reci:iest such additional fundineg andior additional tinio
through <a request for a3 c han<;e order
Should Applicant or its agents, servants, or ernpicyees order o, seek aaangesa in the scone of the, ivork,
Sotati W61Stean Bell hiaiephone: L.Pis entitfed to seek, foarr Applicant,its agents servants, or employees,
additional funds as necessary to perform the work, and additional time, as necessary ¢o complete the work, Said
m,quest for additional frindsand/or additional lime, will be fit-ough ch ri Tea o;kder_
AV (,hairge orders ;`-,rill 13re M wrif nt .
All cta to de ciders mil b sirbrnrt;c a xn.{ ;,ice c., ted by :App[ic allL its scab nt . serwnts or erripsaye s, tiekxec
` orith e,stom Belt TUIVh(foe 1-,,P,, proceeds to execute the wwk or. if work has been intialied on the project,
s oi-Itinu .,:ith ex'.cu.d7 o- ,.c ,v ,
- .i-f✓� an e:t E f, .sfiC;y E td T-.�, fr�r �kd Cs !,'te C;'E tJi (#pJY,€4'p'_
OM
CWOTS : 773-06
Page 2 of 4
Applicant, its agents, servants or employees, are deemed to have accepted the terms of any change order by
signing where indicated on the change order.
Under no circumstances will southwestern Bell Telephone, L.P.'s request for a change order be deemed or used
as evidence of delay on the project. for will any change order issued in this project be used to charge
Southwestern Bell Telephone, L.P. with responsibility for any alleged delay on the project.
h1Q-lAkAAG EQ LJ-AY
Under no circumstances will Southwestern Bell Telephone, L.P. be held liable to Applicant, Applicant's agents,
employees or contractors, for any alleged delay on the project that forms the basis for this custom work order.
Any representation by Southwestern Bell Telephone, L.P., its agents, servants or employees that the project, or
any additional work authorized by change order, will be complete by a certain date or certain time period is
strictly an estimate and not binding on Southwestern Bell Telephone, L.P., its agents, servants, or employees.
All estimated completion dates are subject to changing conditions in the field, changes in the scope of the work,
relocation of existing utilities not within Southwestern Bell Telephone, L.P.'s control, Acts of God, weather delays,
labor disputes, vendor/contractor disputes, and other conditions or circumstances that Southwestern Bell
Telephone, L.P., its agents, servants, or employees, could not reasonably anticipate at the time of the estimate.
EAYMEBNT
Applicant agrees to make an advance payment of $ 0.00 prior to commencement of the work.
Applicable charges for Custom Work will be billed on a special bill separate from the bill that Applicant receives
for telephone service.
Applicant, its agents, servants, or employees agree to make payment on change orders within thirty (30) days of
the date of signature on the change order. Failure to make payment within the designated thirty (30) day time
period will operate to cancel the change order and Southwestern Bell Telephone, L.P., will cease all work activity
on the project until payment is made.
When the Parties agree to Interval billing ", the balance of the contract price or Actual Cost (as applicable) will
be made in rmp hly payments. If the Actual Cost made varies from the Estimated Cost, then a correcting
adjustment will be made in the last payment. if the parties cannot agree to Interval Billing, Applicant will make
an advanced payment as indicated above.
* Applicable to orders over $25,000 and work will take 6 or more months to complete.
GANGFLLATION
If the Applicant cancels the work prior to completion, Applicant must notify Southwestern Bell Telephone, L.P., in
writing of said cancellation.
If Applicant elects to cancel the work prior to completion, Applicant agrees to pay Southwestern Bell Telephone.
L.P. for the costs it has incurred in starting perfon-nance under the contract. If Applicant has made an advance
payment, Southwestern Bell Telephone L.P. will deduct its costs and expenses incurred as of the date of
Applicant's notice of cancellation from the arnount of the advance payment. Any amount remaining will be
refunded to Applicant.
CWOTS #: 773-06
aW Page 3 of 4
99IMJAL��Rl E �QUOTE�
The above estimated price is guaranteed for 60 days from September 15, 2006. If the charges are
not accepted within 60 days the order will be cancelled and a new order will need to be placed. The second
estimate may be higher than the estimated price set out above.
MEMO 6=0
In the event that Applicant issues a stop work order, or places the project 'on hold', at any point during the
progress of the work, said stop work order or request to 'hold" work must be issued in writing and must be
delivered via certified mail, return receipt requested to Karen Satterfield, 11930 Airline, Rm. 219, Houston, TX
77037. If Applicant issues a stop work order, or a request to "hold" work, the contract price quoted herein will
remain valid until sixty (60) days from the date of the stop work or 'hold' work order. At the expiration of the
sixty (60) days, the contract price quoted herein will expire and a new contract price will he determined and
provided, in writing, to Applicant. The new contract price may be higher than the contract price quoted in this
custom work order.
If, after issuing a stop work, or 'hold" work order, Applicant elects to cancel the contract, Applicant must inform
Southwestern Bell Telephone, L.P., in writing of the cancellation. Southwestern Bell Telephone, L.P., will deduct
any expenses incurred in performing the work from Applicant's advance payment and refund any remaining
funds to Applicant.
Under no circumstances will Southwestern Bell Telephone, L.P., be responsible to Applicant for any
alleged damages or additional expenses incurred by Applicant as a result of a stop work order or an order
to "hold" work on the project.
Should any dispute arise between the parties concerning the subject matter of this agreement, or any term
contained therein, the parties agree that the dispute or claim shall be submitted to binding arbitration before the
American Arbitration Association. The parties further agree that the prevailing party in any such dispute will be
entitled to recover attorneys fees and costs of arbitration.
Oklahoma law governs the application of this agreement and all terms contained therein.
Applicant, Its agents, servants, and employees hereby agree to indemnify and hold han-niess
Southwestern Bell Telephone, L.P., and its employees, agents and contractors, from and against any
and all claims, costs, expenses, judgments or actions for damage to property or injury or death to
persons, and/or arising from or relating to the work that is the subject of this agreement, to the extent
any such claims are caused by the negligent acts or omissions of the Applicant, its agents, servants. or
employees.
CWOTS #: 773-06
Page 4 of 4
The parties agree that the terms set forth herein constitute the entire agreement and there are no other
agreements regarding the project that is the subject of this agreement between the parties.
MgpffLcA t IQtd N01 IG�
Any modification to this agreement must be made in writing and signed by both parties.
Any party to this agreement may provide the other party with notice of any fact or condition by providing such
information in writing and serving said writing via certified mail, return receipt requested,
ACCEPTED FOR CUSTOMER:
Authorized Signature, Title or
Relationship to Company or IndividUal
Company:
Printed Name:
PURCHASE ORDER NO.
ACCEPTED FOR SOUTHWESTERN BELL TELEPHONE, L.P-
Title: Area etion/Engineering
Date: -- Date: September 15, 2cos
a< �: { 1�'� )7 411011111011
E 1 1 s g
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
PUBLIC WORKS DIRECTOR
DATE: September 27, 2006
In January 2005, Council authorized the execution of an Agreement for the relocation of utilities
by Oklahoma Natural Gas Company (ONG). The work included the relocation of approximately
4,300 linear feet of low and medium pressure distribution pipelines to be relocated within the
limits of the project. Of the total length, 3,382 linear feet are located outside the public ROW
and within a privately owned easement. This portion was agreed to be relocated at an estimated
cost to the City of $14.5,272.00 including material, labor, and contract administration.
ONG INVOICING.
On August 2, 2006, ONG submitted an invoice in the amount of $225,821,74 for cost incurred in
the relocation of 4,000 linear feet of 6-inch and 2,000 linear feet of 2-inch gas piping. Costs
allocated to the City were computed as 78,98% of the total relocation cost of $285,922.69.
Following a review of the invoice, it was discovered that ONG failed to properly allocate "Cost
of Betterment" as detailed in the Agreement, Resultantly, it was calculated that the "City's
Share" should be limited to $176,299.03. A letter was issued to ONG by the City of Owasso
requesting a review of invoiced costs (see Attachment A).
On September 19, 2006, ONG submitted a final invoice in the amount of $176,299,03 as
compensation for the relocation work. The variance between estimated. and actual relocation
costs of $31,027,03 ($176,299.03 vs, $145,272,00) were caused by the relocation of an
additional 1,000 linear feet of piping. Such was necessary to accommodate changes in the
sequence of construction, coordination with other utilities and ROW negotiation agreements -- all
whieh occurred following the execution of the utility relocation Agreement.
According to the Agreement, the City is to reimburse ONG within 30 days of completion of
work,
INSPECTION AND ACCEPTANCE.
A final inspection was completed on April 19, 2006 and City Council acceptance occurred on
May 16, 2006.
Page 2
Agreement For Gas Facilities Relocation
North Garnett Road Improvements
FUNDING:
Funds remain in the Capital Improvements Fund for this project.
RECOMMENDATION
Staff recommends Council authorization for payment to Oklahoma Natural Gas Company in the
amount of $176,299.03.
ATTACHMENTS:
A. ONG Utility Relocation Agreement
B. City of Owasso Letter dated August 21, 2006
C. ONG Final Invoice — dated September 19, 2006
ATTACHMENT A
FACILITIESAGREEMENT
GAS 1 r, O .
ROADWAY IMPROVEMENT O
CITY OF OWASSO
Oklahoma Natural bias Company, a Division of ONEOIC, Inc., hereinafter called "Company' owns various medium -
pressure and low-pressure distribution natural gas pipelines within the construction limits of the referenced project in the
City of Owasso, Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service
corporation.
City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these
facilities to accommodate the proposed construction of the referenced project as shown on plans therefore, the latest of
which were received electron icallyby Company on September 30, 2004. City agrees to reimburse Company in the extent
and manner hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of City.
Company proposes to perform the necessary relocation of its facilities in substanticcordance with the thirteen plan
sheets and the three -page cost estimate, all dated October 15, 2004, of which four copies each are attached. Company
will bear the cost of relocating the portions of the facilitieswhich do not occupy private rights -of -way. The City's share
of the estimated cost of the necessary relocationwill be $145,272, all of which is to be reimbursedto Company by City.
City by accepting the proposal agreesthat City shall reimburse Company for its share of the total actual relocation costs,
said costs being arrived at in the same manner as used in Company's estimated cost of the project attached hereto.
Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and
equipment -rental invoices; and at then -current rates and prices, company's transfer and stores expense charges for
warehoused materials; payroll time sheets; indirect labor charges; auto, truck, and equipment use records; expense
statements; and standard allocated overhead charges. Company's award of and payment for contracted work will be
based upon competitive bids or continuing contract, whichever appears to the Company will be most practical and
economical.
It is further understood, and City by accepting this proposal agrees, that City will reimburse the Company in accordance
with this agreementwithin thirty (30) days after the said relocationwork has been completed and Company's statement
for City's costs thereof has been submitted, Company agrees that in the event Company should determine prior to
commencement of construction that the revised estimated amount of the reimbursement by the City may exceed the
estimated cost as stated herein, Company shall notify the City of such determination in writing. City shall have the right
to term inatethis agreement within ten (10) days of receipt of such said written notice. If City elects to so terminate, City
shall pay Company the City's share of any engineering cost incurred to date of termination. If the City does not terminate
the agreement within the ten (10) days, it shall gemain in full force and effect.
The Company by agreeing to or by abandoning, relocating, or modifying any of its facilities pursuant to this agreement
shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at the
time Of tile execution of this agreementunder valid and subsistingprivate right-of-way easernents granted to, obtained by
Or through condemnation, or otherwise vested in the Company unless the Co►npany shall have released same by written
instrument.
Further, should the Company in the course of relocating the above -described facilities relocate any of such facilities
presently located on private right-of-way onto public right-of-way, the Company shall be deemed ill respect to such
facilities to have retained sufficient easement and other rights such that if said facilities are encompassed within any
future governmental project requiring relocation, adjustment, or abandonment of such facilities, that the Company shall
be entitled to reimbursement for the cost of such relocation, adjustment, or abandonment from the governmental agency
requiring the same; provided, however, this provision shall not be construed as requiring reimbursement by the City of
Owasso except when such relocation, adjustment, or abandonment is required for a project of the City of Owasso.
.Any changes made by the City in this proposal as submitted by the Company shall be subject to the written acceptance
thereof by the Company before there is any binding contract between the parties.
City by accepting this proposal warrants that it now has or will have unencumbered funds available with which to pay the
relocation costs to the extent herein above provided,
If this proposal is not accepted by the City within one (1) year from the date of this letter, this proposal shall
automatically terminate and thereafter shall not be subject to acceptance by the City unless the proposal is reinstated by
Company.
Company respectfully requests that the City of Owasso agree to the terms of this proposal by signing in the space
provided below and returning one executed copy to us.
Page 2 of 3
OKLAHOMA NATURAL GAS COMPANY
N. GARNETT, E. 86TH TO 96TH ST. N.
CITY OF OWASSO
INSTALLATION J.O. 021.055.2157.010009
Estimated
9AY —Cost 2NG Cost Total Cost
$145,272 $38,663 $183,935 $235,611
78.98% 21.02%
Percent of Actual Replacement Cost
5_1676
Attributable to Betterment
$235,611
SUMMARY:
Estimated
Actual Replacement Cost
$235,611
Less Betterment @ 21.93%
51_676
$183,935
City Share @ 78,98% A
$145,272
ONG Share @ 21.02%
$38,663
Total Estimated ONG Cost
ONG Cost + Cost of Betterment w
Total
$38,663 + $51,676
$90,339
Eastern Region Engineering (Randy StalCUP)
Utility Design Services Inc. (Gerald Noll)
10/15/2004
Sht. I of 3
Estimated
Cost of Betterment
$51,676
21.93%
OKLAHOMA NATURAL GAS COMPANY
N. GARNETT, E. 86TH TO 96TH ST. N.
CITY OF OWISS*
INSTALLATION J.O. 021.054.2157.010009
Replacement with like kind & size
MATERIAL COST:
UNIT COST
4 1/2*'PIPE- STEEL, LINE, 156 WALL, 7.24#/FT, API-5L, X42, ERW
1,760
ft.
2.53
2 3/8" PIPE- STEEL, SETTINGS, .154 WALL, 3.66#/FT, API-5L, A-53-B
2,080
ft.
2.72
2- PIPE- PE 2406_216 WALL, SDR 11, YELLOW
440
ft.
0.35
4" TEE- WD, STOP, 3-WAY, SCFD, WD, FLANGED
4
ea.
171.99
2" TEE- WD, STOP, 3-WAY, SCFD WD THIRD CAP
2
ea.
45.03
4" FITTING- STOP,LINE WELD 275 LB, WP
I
ea.
123.18
4" VALVE- GATE, RAISED FACE, FLANGED, ANSI 150, 2859 WP
2
ea.
871.57
4" FLANGE- WELD NECK, RAISED FACE, ST, 150LB
4
ea.
10.22
4" GASKET- THICK, ANSI 150,285 PSI, WP
4
ea.
4.55
5/8"X3 3/4" BOLT STUD, W/2 HEX NUTS, ASTM GR-137
32
ea.
0.57
4" ELBOW- ST WELD 90 DEG LR LTWT GRADE B, SMLS
11
ea.
12.45
4" ELBOW- ST WELD 45 DEG LR LTWT GRADE B, SMLS
2
ea.
10.33
2" ELBOW ST WELD 90 DEG LR STD GRADE B, SMLS
6
ea.
3.19
4"X2"REDUCER- ST CONCENTRIC WELD STD
I
ea.
6.67
4" CAP- STEEL- WELD.188"
11
ea.
6.67
2" FITTING- TRANSITION, ST-PL, WELD COATED WITH TRACER, 2406
1
ea.
7.65
#10 WIRE- TRACER, FOR BORING, SOLID COPPER, #10AWG PER ASTM B-1
280
ft.
0.06
17#ANODE- MAGNESIUM, PACKAGED, 10 FT LEAD, D3 HIGH POT
7
ea.
41.59
34"X54" BOX- VALVE, PL, SCREW 1YPE
2
ea.
47.83
MISC. MATERIAL
ESTIMATED MATERIAL COST
INSTALLATION COSTo
Stores Expense
Contract Construction Labor
Contract Design and Drafting
Company Labor
Indirect Labor, Payroll, Insurance, and Taxes
Automotive Expense
Right of Way Damages
TOTAL
Administrative and General Expense
Omissions and Contingencies
ESTIMATED INSTALLATION COST
ESTIMATED MATERIAL COST
ESTIMATED ABANDONMENT cosT
TOTAL ESTIMATED RELOCATION COST
FINANCIAL RESPONSIBILITY
otal within Private Right of Way = 3,382
Total within Public Right of Way = 900
94Y —Share - 3382 ft. within additional requ[e d RA/V �i 78.98% $145,272
4282 ft. within total required R/W
gBG Share ft, within rese�ntubligjR/W �O� 21.02% $38,663
4282 ft. within total required RAN
Eastern Region Engineering (Randy Stalcup)
Utility Design Services Inc. (Gerald Noll)
10/15/2004
Sht. 2 of 3
AMOUNT
$4,453
$5,658
$154
$688
$91
$124
$1,744
$41
$19
$19
$137
$21
$20
$7
$74
$8
$17
$292
$96
6_26
$16,289
qu�i
$2,884
$89,496
$8,093
$13,425
$4,636
$2,014
M 0-00
$141,837
$21,659
$16,350
$163,557
$16,289
$4,089
,$183.93C
ESTIMATED GAS FACILITIES RELOCATION COST
N. GARNETT, E. 86TH TO 96TFI ST. N.
CITY OF OWASSO
INSTALLATION J.O. 021.054.2157.010009
Actual Roplacemont
Sht, 3 of 3
MATERIAL COST:
—qT—y
UNIT COST
AMOUNT
6" PIPE- PE, 2406,.576" WALL, SDR 11.5
3,840
ft.
3.00
$11,520
2" PIPE- PE, 2406_216" WALL, SDR 11
440
ft.
0.35
$154
4" VALVE- BALL, PLASTIC, 2406, BUTT FUSION, IPS, SDR 11
2
ea.
272.87
$546
2" VALVE- BALL, PLASTIC, MEDIUM DENSITY #2406, SDR 11
2
ea.
65.01
$131
4" TEE- WD, STOP, 3-WAY, SCFD, WD, FLANGED
5
ea.
171.99
$860
2" TEE- WD, STOP, 3-WAY, SCFD, WD, THRD CAP
1
ea.
45.03
$46
4" FITTING- STOP, LINE WELD 275 LB WP
1
ea.
123.18
$124
6"X2" TEE- ELECTROFUSION, MD, PE, 2406, HIGH VOLUME
I
ea.
59.80
$60
6" ELBOW- BUTT FUSION, 90 DEG, MD, PE 2406, SDR 11
12
ea.
28.10
$338
6" ELBOW- BUTT FUSION,45 DEG, MD, PE 2406, SDR 11
1
ea.
28.10
$29
2" ELBOW- SOCKET FUSION, 90 DEG, MD, PE 2406
4
ea.
1.56
$7
6"X4" REDUCER- BUTT FUSION, MD, PE 2406, SDR 11
5
ea.
14.97
$75
4" CAP- STEEL-WELD.1881N
12
ea.
6.67
$81
4" FITTING- TRANSITION, ST-PL, WELD COATED NTH TRACER, 2406
5
ea.
19.21
$97
2" FITTING- TRANSITION, ST-PL, WELD COATED NTH TRACER, 2406
1
ea.
7.65
$8
#10 WIRE- TRACER, FOR BORING, SOLID COPPER
4,320
ft.
0.06
$260
5# ANODE- MAGNESIUM, PACKAGED, 10 FT LEAD
1
ea.
17.87
$18
17# ANODE- MAGNESIUM, PACKAGED, 10 FT LEAD, D3 HIGH POT
7
ea.
41.59
$292
34"X54" BOX- VALVE, PL, SCREW TYPE
4
ea.
47.83
$192
MISC. MATERIAL
12_968
ESTIMATED MATERIAL COST
$17,806
INSTALLATION COST.
AMOUNT
Stores Expense
$3,152
Contract Construction Labor
$120,538
Contract Design and Drafting
$8,093
Company Labor
$18,081
Indirect Labor, Payroll, Insurance, and Taxes
$6,244
Automotive Expense
$2,713
Right of Way Damages
Iq 0-00
TOTAL
$181,627
Administrative and General Expense
$27,735
Omissions and Contingencies
$20,936
ESTIMATED INSTALLATION COST
$212,492
ESTIMATED MATERIAL COST
$17,806
ESTIMATED ABANDONMENT COST
$5,313
TOTAL ESTIMATED RELOCATION COST �235 611
Eastern Region Engineering (Randy Stalcup)
Utility Design Services Inc. (Gerald Noll)
10/15/2004
ATTACHMENT B
F The City Without Limits.
301 West 2n Avenue
• +r
. Box 180
Owasso, 74055
August 21, 2006
Mr. Robert Dempster
Manager
Oklahoma Natural Gas
Property Accounting and Reporting
401 North Harvey Avenue
Oklahoma City, Oklahoma 73102-3470
Reference: City of Owasso Roadway Improvements
N. Garnett Road, from E. 86" to E. 961" Street North
ONG Job Order No. 021 .055.215TO 10009
Dear Mr. Dempster:
. U. .r4m ff.,
In conformance with the Relocation Agreement dated January 4, 2005, the City of Owasso has
completed the review of the invoice submitted on August 2, 2006 relating to a request for
payment in the amount of $225,821.74 as reimbursement for costs incurred by ONG.
Computations presented as attachments to the original Agreement noted cost allocations for both.
"Cost of Betterment" and "City Share" of 21.93% and 78.98%, respectively. Using such
allocations, it would appear that the "City Share" should be $176,299.03, computed as [78.07% x
$285,922.69] x 78.98%, rather than the invoiced amount of $225,821.74.
Additionally, it also appears that costs incurred during construction exceeded the estimated cost
of relocation — as included in the Agreement -- by more than $50,000 (or 21%). Because such
cost adjustment exceeds the terms of the Agreement, City staff would like to respectfully request
supporting documentation for each significant quantity adjustment for further review.
Mr. Robert Dempster
August 21, 2006
Page 2 of 2
The City of Owasso wishes to expedite payment of your invoice and will appreciate any
assistance you may provide. Please do not hesitate to contact me if you wish to further discuss
prior to your submittal.
Sincerely,
OWASSO BL,IC WORDS DEPARTMENT
Ana C. Stagg, P.E.
Public Works Director
cc: Rodney Ray, City Manager
J.B. Alexander, Project Manager
ATTACHMENT C
OMHOMA tJ
M GAS
A DIVISION OF ONEOK
September 19, 2006
City of Owasso
Attn:.Ana Stagg
Public Works Director
301 W. 2nd Ave.
Owasso, OIL 74055
Dear Ms, Stagg:
RE: CITE' OF OW.ASSO ROADWAY IMPROVEMENT PROJECT
GARNETT RD, FROM 861n ST NORTH TO 96Tn ST NORTH
ONG JOB ORDER NO. 021.055.2157.010009
Enclosed are copies of the claim and supporting papers for the Final Billing against the City of
Owasso, in the mount of $176,299.03 for cost incurred on the referenced project.
Please read payment with a separate check (please do not include with utility bill payment) to
Oklahoma Natural Gas Company, ATTN: Bob Dempster, Property accounting, P.O. Box. 401,
Oklahoma City, OIL 73101 -0401
Sincerely,
Robert E. Dempster, Manager
Property .Accounting and Reporting
Enclosures
101 Norlh 1hrv(-yAv(,m r
OkL1111tnut Citl, oK 7.i 102 11,7()
1' 0, 0m 101
Okl;llunn;t CII�, oh ,',i I t) I 0 101
( 10'i) Yi1 (600
Ilia (10S) `i'i1 0771)
\M-W milt mini
OKLAI-iOMA NAIURAI_ GAS---~�-------��----� ��------------- -- {""
LINE RELOCATE TO ACCOMMODATE CITY STREEF WIDENING PROJECT
861 H STREET NORTH TO 96TH STREET NORTH
TULSA COUNTY
021.055.2157.010009
MATERIAL COSTS QUANTITY UNIT $/UNIT AMOUNT
4" PIG- CRISS CROSS
1
EA
30
130.00
6" PIG - WHITE FOAM
1
EA
16
$16.00
ANODE -MAGNESIUM 17 LB
3
EA
43.74
$131.22
ANODE -MAGNESIUM 5 LB
1
EA
E3-8
$5.38
BAG -POLY 14" X 26"
1
EA
0.36
$0.36
BOLT -SPLIT CONNECTOR RANGE 16STR-IOSTR
100
EA
0.5732
67.32
BOX -VALVE ABS POLY MATERIAL SCREW TYPE
1
EA
47.68
$47.68
BRUSH -PAINT 2"
24
EA
0.3
$7.20
CAP -BUTT FUSION 4" IPS MD PE 2406
1
EA
5.49
5.A9
CAP -SOCKET FUSION 2" MD PE 2406
4
EA
0.81
$3.24
CAP -STEEL -WELD 2" STD
4
EA
4.8175
$19.27
CAP -STEEL -WELD 4" .188 IN
0
EA
0
25.50
COLLAR -MALLEABLE IRON 1" BLACK THREAD
8
EA
1.3
$10.40
COLLAR -MALLEABLE IRON 2" BLACK THREAD
1
EA
3
$3.00
COUPLING-ELECTROFUS ION, 4" IPS
2
EA
15.56
$31.12
COUPLING-ELECTROFUS ION, 6" PL
14
EA
73.85142857
$1 033.92
COUPLING -MECHANICAL 2" IPS X .216
2
EA
26
$52.00
COUPLING -SOCKET FUSION .75" 3/4"
4
EA
0.351
$1.40
COUPLING -SOCKET FUSION 2" IPS
25
EA
0.51
$12.75
ELBOW -BUTT FUSION 4" 90 DEG
5
EA
6.7
$33.50
ELBOW -BUTT FUSION 6" IPS 90 DEG
4
EA
14.81
$59.24
ELBOW -MALLEABLE IRON 9" BLACK THREAD
6
EA
9.06166666
$6.37
ELBOW -SOCKET FUSION 2" 90 DEG
14
EA
1.492142857
$20.89
ELBOW-ST WELD 90 DEG LR 2" STD
3
EA
4.806666667
$14.42
ELBOW-ST WELD 90 DEG LR 4"
1
EA
21.47
$21.47
` FITTING -STOP 4" LINE WELD 275 LB WP
0
EA
0
$0.56
FITTING -TRANSITION 2" ST-PL
2
EA
8.57
$17,14
FITTING -TRANSITION 4" ST-PL
3
EA
21.39
$64.17
FLAG -MARKING PIPELINE -21" WIRE STAFF
100
EA
0.1245
$12A5
LID -VALVE BOX 12" NUMBER 212
2
EA
86.63
$173.26
METER -SET PREFABRICATED 11" REG
2
EA
45.03
$90.06
NIPPLE -BLACK 1" X 10" STEEL
2
EA
1.99
$3.98
NIPPLE -BLACK 1"X 12" STEEL
2
EA
2.285
$4.57
NIPPLE -BLACK 1"X24" STEEL
2
EA
5.27
$10.54
NIPPLE -BLACK 1" X 4" STEEL
2
EA
0.735
$1.47
NIPPLE -BLACK 9" X 6" STEEL _
3
EA
1.041
$3.12
NIPPLE -BLACK 1" X 8" STEEL
2
EA
1.7
$3.40
NIPPLE -BLACK 1"XALL, STEEL
4
EA
0.52
4 $2.08
NIPPLE -BLACK 1.25" 1 1/4 X 5" STEEL
1
EA
1.1
$1.10
NIPPLE -BLACK 1.25" 1 9/4 X 6" STEEL
1
EA
1.31
$1.31
NIPPLE -BLACK 2" X 12" STEEL
1
EA
3.52
$3.52
NIPPLE -BLACK 2" X 3" STEEL
4
EA
^_ 1.19
$4.76
NIPPLE -BLACK 2" X 6" STEEL
1
EA
NIPPLE -SWAGED 2"X 1" STEEL CONC
3
EA
$35.20
PAINT- METER & SETTING MAINTENANCE GRAY
1
-
EA
�11.73333333
15.8
$15.80
PAINT -GRAY ANSI 49 BRUSH ON -QUART
1
EA
5.53
_ _
$5.53
PAINT -MARKING YELLOW _- _
5
EA
2
_
$10.00
PIPE -PE 2406 2" IPS .216" WALL _
0
FT
0
__
$0.00
PIPE -PE 2406 2" IPS .216" WALL
2000
FT
0.430145
_
$860.29
PIPE -PE 2406 4" IPS .395- WALL _
16
_
FT
1.749375
$27.99
PIPE -PE 2406 6" IPS .576" WALL
4000
FT
-- 2.8894
$11 557.60
PIPE -PE 2406 6"IPS .576" WALL SDR 11.5 _ _
540
FT
2.79814814
_
$1 511.00
PIPE -STEEL LINE 4.50" 4 112" OD .156 WALL_______
266
_
FT
-4.92421052
$1 309.84
PIPE -STEEL SETTINGS 2.375" OD .154 WALL
5
FT
2.736
$13.68
PLUG -FORGED ST THREADED SO HEAD 1" _
_ 1
EA
0.97
$0.97
PLUG -MALLEABLE IRON 9" BLACK _ _
2
EA
0.42
$0.84
PLUG -MALLEABLE IRON 2" BLACK
1
EA
0.94
$0.94
PRIMER -PIPE PROTECTO WRAP 117 _GALLON
1
EA
23.6
$23.60
PRIMER -WAX TAPE #1 ._
_ 1
EA
20.5
$20.50
REDUCER -BUTT FUSION 6" IPS X 4" IPS
5
EA
14.458
$72.29
REDUCER -MALLEABLE IRON 2" X 1.25" 1 1/4'
_ 1
EA
_ _
T 3.59
$3.59
REDUCER -SOCKET FUSION 1.25" IPS X .75" _
5
_
EA
_
1.79
$8.95
REDUCER -SOCKET FUSION 2" X 1.25"
2
EA
1.375�__
_v _
2.75
_
RISER -SERVICE .75" 3/4" ANODELESS
4
EA
8.29
$33.16
RISER -SERVICE 2" ANODELESS�--_-.�-
SCRAP-MISC STEEL _ _
SIGN -MARKER PIPELINE ONG 84" TALL.
STOP -IRON 9" BRASS CORE SCREW, 100if
STOP -IRON. 2", BRASS CORE SCREW 100#
SWIVEL -METER WASHER 1" 20LT ---.._----
SWIVEL -METER WASHER 9.50" 9 9/2,"1, 45 LT. _--_ --__-.-.--
TEE -BUTT FUSION 6" MD PE 2406 SDR 11
-263
6
4
4
_ _ 4
-
--_ 2
0
_
EA
EA
EA
EA__-
EA
EA_-._
EA
_
0.04912547
_ 11.94
6.3675
21.8825
00725
- .,_. _. 0.07
0
_
$12.92
$71.64
25.47
$87.53
---..._..__------ 0.29
$0.14
0.00
_
TEE-ELECTROFUSION 6" X 2" MD PE 2406 HIGH VOLUME
_
__- 2
_
EA
_
_
107.02_
TEE -MALL EABLE IRON 1" BLACK 1-HREADED STANDARD
2
EA
1.565
3.13
_
TEE -MALLEABLE IRON 2" BLACK THREADED STANDARD
1
_
EA
5.04
_
5.04
_ _
TEE -SOCKET FUSION 2" IPS MD PE 2406
3
EA
2.14666666
_�_ _
^___ 6.44
_
TEE -SPHERICAL 4" SERIES 950 WELD 275 LB WP
1
_
EA
479.25
___ __
479.25
_ _
1EE-STEEL THREADED 2 IN 2000 LBS
,v --1
EA ^_
_
9.92
TEE -TAPPING SOCKET FUSION 2" X ._75" IPS (2" X 3/4" IPS�MD PE 2406
__�,
_ v_ 1
EA
3,07_
$3.07
TEE -TAPPING SOCKET FUSION 6" X .75" IPS 16" X 3/4" IPS], MD PE 2406
2
-_
EA
3.7
_7.40
Tl; WD STOP 2", 3-WAY SCFD WD THIRD CAP _
4
EA
46.76
187.04
.TEGWD STpP 4" 3•WAY SCFD WD FLANGED
_
3
EA
T 179.94
539.82
TLE�WELD 4" STEEL LTWT GRADE B SMLS .988" ___
1
EA-
24.58
24.58
UNION -MALLEABLE IRON 1 25" j9 1/4'9 150 LB INSULATING
1
EA
_
7.74
7.74
UNIOWMALLEABLE IRON, 2" 150 LB GROUND JOINT
2
EA
6.32
12.64
VALVE-BALL,_._2" P/E MEDIUM DENSITY #2406 SDR 19
_
1
EA
61.36
61.36
VALV( -BAt 1 4", PLASTIC POLY LNVENSYS BUTT FUSION FULL PORL
2
_
EA
157.21
_ -
$314.42
VAITVE-LEXC[:SS FI-OW .75" L3/41IPS MED CAP. IN 90" S1lCKS OF PE 2
_ _
2
EA
5.25
_
10.50
VAL VE-PLUG. 2", THREADED, ANSI 125 175# WP FIG #142 WITH LOCKI
�CT
0
F_A
T -- 0
WIRE.1RACL13, DIR( BURIAL SOLID COPPER #12 AWG PER ASTM B
500
FT
0,08462
42.31
WIRI__TIjACT-R-F,nR BORING SOLID COPPER #10 AWG PER ASTM B-1
-
6000
FT
0.093005
558.03
WR�PCQ]:fj3( wnx LltpR UND O. #.1 A" X9'LLS�_
_ _.__ 24
EA
-
_
5.81
-- 139.43
_
WRnL�_al'_L, f371 9za 60 4" .�_- -------- -
_____-,� 7
EA
17.1428571
_.
______ _ _$120,00
_. TOTAL MATERIAL COSTS
�20 526.83
INSTALI_ATIONCOSTS
ADMINISTRATIVE AND GENERAL EXPENSE
31346.61
AUTOMOTIVE EXPENSE_ _
___
313.70
COMPANY LABOR
2438.14
CONTRACT LABOR199
_
192.12
CONTRACT MATERIAL _
$12477
ADMINISTRATIVE AND GENERAL EXPENSE -
$993.56
MISC AP INVOICES
$9 739.16
MISCELLANEOUS
$448.41
STORES EXPENSE
$6 811.60
TOTAL INSTALLATION COSTS
$251 408.07
TOTAL MATERIAL AND INSTALLATION COSTS
$271 934.90
RETIREMENT COSTS
ADMINISTRATIVE AND GENERAL EXPENSE
508.73
ADMINISTRATIVE AND GENERAL EXPENSE
1508.73
$
MATERIAL
92.98
_
CONTRACT LABOR40
11 975.55
MISC AP INVOICES
$297 88
STORES EXPENSE
$15.25
TOTAL RETIREMENT COSTS
$13 987 79
TOTAL COST FOR PROJECT
$285 922.69
LESS: COST OF BETTERMENT
$62 702.85
LESS: ONG COMPANY SHARE 21.02 %
$46 920.81
$176,299.03