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Home My WebLink About2006.10.03_OPWA AgendaMilan- t •' - . a �-. TYPE OF MEETING: Regular DATE: October 3, 2006 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 P.M. on Friday, September 29, 2006. f j i F Juliann M. Stevens, Administrative Assistant AGENDA Call to Order Chairman Stephen Cataudella 2. Flag Salute 3. Roll Call. 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one notion. Any Trustee may, however, remove an item from the Consent Agenda. by request. A motion to adopt the Consent Agenda is non- debatablc, A. Approval of the Minutes of the September 19, 2006 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -B S Ag—da, OPU'A 4006.1603 d- Owasso Public Works Authority October 3, 2006 Page 2 5. Consideration and appropriate action relating to a request for Trustee authorization for the OPWA Manager to approve expenditures exceeding the established $25,000 spending limit for professional legal services provided by Doerner, Sanders, Daniel, & Anderson, L.L.P. for legal representation in matters related to Washington County Rural Water District #3. Ms. Lombardi Attachment #5 Staff will recommend Trustee authorization for the OPWA Manager to approve expenditures exceeding the established spending limit for professional legal services provided by Doerner, Sanders, Daniel, & Anderson, L.L.P. for legal representation with matters related to Washington County Rural Water District #3. 6. Report from OPWA Manager. %. Report from OPWA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. S rAg -,h, 0 PA, A'_045100' do, OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 19, 2006 The Owasso Public Works Authority met in regular session on Tuesday, September 19, 2006 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, September 15, 2006. ITEM 1. CALL TO ORDER The meeting was called to order at 7:02 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT ABSENT Steve Cataudella, Chair Brent Colgan, Vice Chair D.J. Gall, Trustee Wayne Guevara, Trustee Susan Kimball, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 5, 2006 Regular Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2006-2007 budget status report. Mr. Colgan moved, seconded by Mr. Guevara, to approve the OPWA Consent Agenda with claims totaling $82,518.74 and payroll claims totaling $69,547.73. YEA: Cataudella, Colgan, Gall, Guevara, Kimball NAB': None Motion carried 5 -0. Owasso _Public Works Authorio; September 19, 2006 ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL TO AWARD A CONTRACT TO WATER PRODUCTS OF OKLAHOMA OF OWASSO, OKLAHOMA FOR THE PURCHASE OF WATER METERS Ms. Stagg presented the item. Ms. Kimball moved, seconded by Mr. Guevara, for Trustee approval to award a contract to Water Products of Oklahoma, Inc. for the purchase of 5/8" x 3/4" water meters at $102.00 each; 1" water meters at $182.00 each, 1 -1/2" water meters at $355.00 each; and 2" water meters at $489.00 each. YEA: Cataudella, Colgan, Gall, Guevara, Kimball NAY: None Motion carried 5 -0. None ITEM i. REPORT FROM OPWA ATTORNEY ITEM 8. NEW BUSINESS None ITEM 9. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Gall, to adjourn. YEA: Cataudella, Colgan, Gall, Guevara., Kimball NAY: None Motion carried 5-0 and the meeting was adjourned at 1:10 p.m. Pat Fry, Minute Clerk N Steve Cataudella, Chairman OPWA CLAIMS TO BE PAID 1 VENDOR DESCRIPTION AMOUNT OWASSO GROWTH MGMT GROUP REFUND 92.40 REFUND TOTAL 92.40 ANA STAGG BENCH MARKING -BEST PRACTICES 40.50 ANA STAGG MUNICIPAL BENCHMARKS 94.00 OFFICE DEPOT OFFICE SUPPLIES 106.39 UNIFIRST HOLDINGS UNIFORM RENTAL/CLEANING 49.20 WAL -MART COMMUNITY SUPPLIES 16.54 LOCKE SUPPLY REPLACEMENT BULB 59.20 DELL MARKETING GB FLASH DRIVE 26.99 SAMS CLUB SUPPLIES 35.05 OK WATER RESOURCES BOARD DOCUMENT RETRIEVAL FEES 1,275.50 ACCURATE FIRE EQUIPMENT FIRE EXTINGUISHER SERVICE 36.16 TRUGREEN LANDCARE LANDSCAPE MAINT 130.00 AT &T PHONE USE 13.46 AMERICAN PUBLIC WORKS ASSOC CONFERENCE -STAGG 515.00 WAL -MART COMMUNITY MEETING EXP 19.92 TREASURER PETTY CASH PARKING /SHUTTLE /STAGG 93.61 OK FLOODPLAIN MANAGERS ASSOC MEMBERSHIP /STAGG, ARZU 85.00 AMERICAN SOCIETY OF CIVIL ENGINEERS MEMBERSHIP DUES -STAGG 225.00 ADMINISTRATION DEPT TOTAL 2,851.52 MARK MEYER METER READER 378.45 KATHLEEN A BALSIGER METER READER 148.95 TYRONE EUGENE DINKINS METER READER 188.40 OSCAR L. MCLAURIN METER READER 81.45 DAVID R. OLINGHOUSE METER READER 261.00 TYRONE EUGENE DINKINS METER READER 215.55 OSCAR L. MCLAURIN METER READER 261.90 MARK MEYER METER READER 210.60 DAVID R. OLINGHOUSE METER READER 366.30 TECHNICAL PROGRAMMING SERVICES BILLING SERVICE 1,965.91 TECHNICAL PROGRAMMING SERVICES BILLING SERVICE 1,213.40 UTILITY BILLING DEPT TOTAL 5,291.91 WATER PRODUCTS REPAIR /MAINT SUPPLIES 2,406.12 LOWES HOME IMPROVEMENT 5 GALLON COOLERS 68.61 OFFICE DEPOT OFFICE SUPPLIES 41.99 ATWOODS WORK BOOTS- LANGFORD 134.95 GEORGE & GEORGE SAFETY & GLOVE UNIFORM GEAR 39.58 UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 82.04 OWASSO TOP SOIL TOP SOIL FOR DRESS -UPS 225.00 UTILITY SUPPLY CO PARTS FOR YMCA HYDRANT 587.00 WATER PRODUCTS REPAIR /MAINT SUPPLIES 784.24 APAC ASPHALT 515.76 BROWN FARMS SOD 37.62 LOWES HOME IMPROVEMENT MISC HARDWARE 14.50 MILL., CREEK LUMBER & SUPPLY GRAVEL MIX 17.95 WATER PRODUCTS REPAIR /MAINT SUPPLIES 76.19 CROW BURLINGAME COMPANY DRIVE TOOL 34.99 VENDOR DESCRIPTION AMOUNT CITY OF TULSA PURCHASED WATER 252,464.12 METROCALL PAGER USE 60.80 HOLIDAY INN LODGING- STEVENS 180.00 DEQ LICENSE- LANGFORD /FARRIS 80.00 WATER DEPT TOTAL 257,851.46 LOWES HOME IMPROVEMENT MAINT SUPPLIES /ROPE 19.20 GELLCO UNIFORMS & SHOES WORK BOOTS - MCKNIGHT /CORLEY 260.00 GEORGE & GEORGE SAFETY & GLOVE UNIFORM GEAR 39.58 UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 87.34 LOWES HOME IMPROVEMENT MAINT SUPPLIES /HARDWARE 60.14 NORTH CENTRAL LABS LAB SUPPLIES 110.38 ACCURATE ENVIRONMENTAL ANALYSIS -PAINT FILTER TEST 1,300.00 WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 7,317.16 LOT MAINTENANCE OF OKLA CLEAN/VAC OUT PITTS 1,462.50 HERTZ EQUIPMENT RENTAL RENTAL- BOXDUMP 4,500.00 AT &T PHONE USE 4.82 METROCALL PAGER USE 20.85 ACCURATE ENVIRONMENTAL TRAINING- MCKNIGHT /CARTER 780.00 DEQ LICENSE - GREENWOOD 40.00 TREASURER. PETTY CASH PER DIEM /MCKNIGHT, CARTER 312.00 WW TREATMENT PLANT DEPT TOTAL 16,313.97 CARD CENTER PC ANNUAL SUBSCRIPTION 94.29 ATWOODS WORK BOOTS -BYRNE II 109.95 GEORGE & GEORGE SAFETY & GLOVE UNIFORM GEAR 39.58 UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 70.38 WATER PRODUCTS REPAIR /MAINT SUPPLIES 285.53 ATWOODS PRIMER 8.56 ACCURATE FIRE EQUIPMENT FIRE EXTINGUISHER SERVICE 36.17 METROCALL PAGER USE 58.56 WASTEWATER DEPT TOTAL 703.02 WILLIAMS REFUSE EQUIPMENT CO POLYCARTS 59,750.00 MILL CREEK LUMBER & SUPPLY MAINTENANCE SUPPLIES 9.44 O'REILLY AUTOMOTIVE SMALL TOOLS /REPAIR SUPPLIES 33.67 GEORGE & GEORGE SAFETY & GLOVE UNIFORM GEAR 39.58 UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 69.50 CROW BURLINGAME COMPANY LOCK PIN - REFUSE TRUCK 1.89 O'REILLY AUTOMOTIVE SMALL TOOLS /REPAIR SUPPLIES 16.97 NATIONAL POWER WASH POWER WASHING - VEHICLES 150.00 US CELLULAR CELL PHONE USAGE 30.17 METROCALL PAGER USE 41.70 AMERICAN PUBLIC WORKS ASSOC CONFERENCE -DOYLE 630.00 TREASURER PETTY CASH HOTEL EXPENSE 69.76 WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 25,194.69 REFUSE DEPT TOTAL 86,037.37 CTS WESTERN WEAR WORK BOOTS -BYRNE 125.00 UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 14.20 WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 6,179.25 LOCKE SUPPLY WIRE /CONDUIT- YARDWASTE GATE 86.47 LOWES HOME IMPROVEMENT WIRE /CONDUIT- YARDWASTE GATE 13.91 VENDOR DESCRIPTION AMOUNT OWASSO FENCE GATE INSTALLATION 4,968.00 RECYCLE [DEPT TOTAL 11,386.83 OPWA OPERATING FUND TOTAL 380,528.4V-, . JPMORGAN CHASE BANK FAP -01- 0003 -L 6,517.03 JPMORGAN CHASE BANK FAP -04- 0006 -L 21,837.38 JPMORGAN CHASE BANK FAP -92- 107 -LB 4,952.55 JPMORGAN CHASE BANK ORF- 01- 0002 -L 11,421.60 JPMORGAN CHASE BANK ORF- 02- 0017 -L 9,425.67 JPMORGAN CHASE BANK ORF -99 -008 -L 3,477.30 CAPITAL IMPROVEMENTS FUND TOTAL 57,631.53 MCGUIRE BROTHERS CONST TRANSMISSION MAIN /BOOSTER PUMP 433,211.75 CAPITAL PROJECTS WATER SYSTEM 433,211,75 ua RCB TRUST SERVICES SERIES 2004 NOTE 132,911.11 RCB TRUST SERVICES SERIES 2005 NOTE 135,416.34 BBO ARBITRAGE REBATE SERVICES ARBITRAGE REPORT 1,650.00 OPWA SALES TAX FUND TOTAL 269,977.45 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 9/16/2006 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Utility Billing $184.44 $ , , 1 _, TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: JULIE TROUT LOMBARDI GENERAL COUNSEL Y T GMs . � �� 2111111111111111 1 t t A law suit was filed by the Washington County Rural Water District #3 against the City of Owasso on April 25, 2006. The City retained James C. Milton of Doerncr, Saunders, Daniel & Anderson, L.L.P. for legal representation. He has vast experience and expertise in representing municipalities against rural water districts. Mr. Milton has filed an Answer on the City's behalf, as well as a Counter - Claim, A Third Party Petition bringing the USDA into the litigation, and a Motion to Set Aside the Injunction obtained by the Rural Water District in 1979. In addition, Mr. Milton is pursuing a number of legal strategies to establish that the Rural Water District is unable to effectively serve St. John Owasso Hospital and that the City must be allowed to provide water service to that entity. Mr. Milton's statements for Legal fees are submitted to the OPWA for payment on a monthly basis. Cumulatively, his bills have now exceeded $25,000, which is the limit of the OPWA Manager's spending authority, and it is anticipated that the bills will continue to exceed these limitations. The staff recommends Trustee authorization for the OPWA Manager to approve expenditures exceeding the $25,000 limitation for professional legal scrvices provided by Doemer, Saunders, Daniel & Anderson, L.L.P. for matters related to Washington County Rural Water District #3.