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HomeMy WebLinkAbout2012.03.13_Worksession AgendaPUBLIC NOTICE OF THE JOINT MEETING OF THE OWASSO CITY COUNCIL, OPWA, AND OPGA TYPE OF MEETING: Special DATE: March 13, 2012 TIME: 6:00 p.m. �E�+Ef i/E® PLACE: Old Central Building 109 N. Birch 'MAR 0 loll CIt Notice and agenda filed in the office of the City Clerk and posted"onC1'gi , bulletin board at 6:00 PM on Friday, March 9, 2012. AV; We Sherry Bishop, City Clerk �T AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Discussion relating to Operational Items Mr. Lehr Attachment # 2 A. Street Rehabilitation Bid Update B. 106th Street Water Line Material Bid Review C. 116th Street North Box Replacement Material Bid Review D. Multi -Use Firearms Training Facility- Bid Review for Phase I 3. Discussion relating to City Manager Items Ms. Bishop Attachment # 3 A. Utility Easement Closure - Process Review B. CDBG Project Discussion C. Parking Chapter Amendments Proposed Ordinance D. Highway 169 Overlay District Proposed Ordinance E. Wind Tower Ordinance F. Capital Improvements Committee Recommendation Update G. City Manager Report Sales Tax Report 4. Report from City Councilors 5. Adjournment The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: John W. Feary Project Administrator SUBJECT: FY 2011-2012 Street Rehabilitation Program Construction Contract Bid Update DATE: March 9, 2012 BACKGROUND: Included in the FY 2011-2012 Budget, the Capital Improvements Fund allows for the expenditure of $585,000 in maintenance, repair, and /or resurfacing of residential and non - residential roadways throughout the City as part of the Annual Street Rehabilitation Program. Roadway preservation and rehabilitation sites are evaluated and ranked based on a comprehensive assessment of roadway conditions (both residential and non - residential). In addition, the evaluation process identifies maintenance methods that will increase roadway lifecycle and minimize future maintenance costs, while enhancing overall roadway driving conditions and public safety. On January 17, 2012, the City Council approved the street rehabilitation sites for 2012. As in previous years, the City of Owasso approved an Interlocal Agreement on February 21, 2012 between the City of Owasso and Tulsa County in order to further maximize the return on investment. Specifically, the agreement consists of the use of County labor and equipment for roadway segments receiving a 2" asphalt overlay. ADVERTISING FOR BIDS: During the January 10, 2012 City Council Work Session, the staff advised City Council that the Public Work's Engineering Division will compile bid documents for the Street Repair, Fog Seal, and Micropave projects not included in the Interlocal Agreement. In February, 2012, Public Works staff finalized the plans for rehabilitation services not included in the Interlocal Agreement with Tulsa County. The scope of work for this portion of the project entails milling or removal of the top layer of asphalt, fog sealing, crack sealing, micro paving and striping where warranted. Advertisements for bids were published in accordance with state law and a mandatory pre -bid meeting was held at City Hall on March 1, 2012 with eight contractors in attendance. The bid opening is scheduled to occur on March 12, 2012 at City Hall. PROPOSED ACTION: Staff will examine and evaluate each submitted bid and provide a summary to the City Council during the March Work Session. ATTACHMENTS: A. Location Map FY 2011-2012 PAVEMENT REPAIR PROJECT CITY OF OWASSO LOCATION MAP lzflzrll FOG SEAL Legend 1 11 N. MM11 ")LreUL ASPHALT OVERLAY (TULSA COUNTY) P.O. 180 0 O%vU%NU,OJl'k '4054; MICROPAVE Nosh TI lk£- Nl^P IS �PLjMpcDZ.11 C HLY /%.F-4[Zj 12E� HCoT W4 7CINcir—D TO 176.14;00 1-. �— r-4 1 Akr-4 cs. ;t i wtj-�, I � Ick 141.) t�.t y �— -� c �AU I-- t yl--� F — c A I., I 1-i 1pl* I f t 1 1 FZ�" I Y i lt.i 7,-.lr4 L-4y c.:;i i y I =� 9 Oe T City Wit out Limits. TO: Honorable Chair and Trustees Owasso Public Works Authority FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: 106th Street North Water Line Replacement Materials Bid Review DATE: March 9, 2012 BACKGROUND: The 2010 Owasso water system hydraulic model recommended several improvements to be made to the Owasso water system to increase pressures to outlying areas and to improve circulation. One of the projects recommended an interconnection between two dead -end lines between Mingo Road and Garnett Road along 106th Street North. Connecting these lines will improve water quality and pressure to the Hillside, Hale Acres, Country Estates, Westport, Meadowcrest and Steed subdivisions. The project was designed by the Engineering Department and will be constructed by the Water Department. Therefore, there is no need to bid the construction of the project. However, since the cost of materials for the project will exceed $50,000, the materials must be put to competitive bid. Funding in the amount of $150,000 is included in the FY 2011 -2012 Water Division budget for this improvement. BID PROCESS: An advertisement for bids was published March 1 st and 8th for the purchase of pipe, valves and fittings associated with the waterline improvement project. The bid opening is schedule to occur on March 9, 2012. The staff will examine and evaluate each submitted bids and will present their findings at the March 13th City Council work session. ATTACHMENT: A. Location Map T CITY OF OWASSO 111 N. Main Street P.O. BOX 180 Owasso, OK 74055 918.376.1500 E 106th St N Watermain Extension Project North NFORMATION PURPOSE ONLY AND IS NOT INTENDED TO i2 /t/t� THIS MAP IS FOR I REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT WARRANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY. V The City Wit out Limits. TO: Honorable Mayor and City Council City Of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: 116th Street North Bridge Replacement Material Bid Update DATE: March 9, 2012 BACKGROUND: On November 15, 2011, City Council approved a budget amendment in the General Fund, increasing the appropriation for expenditures in the Streets Division Budget by $133,000 for the repair and replacement of a reinforced concrete box culvert underneath 1 16th Street North, just west of the SK &O Railroad. This project resulted from an inspection by Guy Engineering and Tulsa County Engineers in which the culvert was found to be structurally unsound. Tulsa County informed the City of Owasso about the structure's condition and volunteered to assist the City with replacing the box. In addition, the City Council approved an interlocal agreement between the City of Owasso and Tulsa County in relation to the repair of the structure. More specifically, the agreement includes the use of County labor and equipment to replace the concrete box, headwall construction, and resurfacing of the affected roadway section. The City of Owasso will be responsible for purchasing materials, providing traffic control, installing sod, contracting striping and guard rail installation, and clean -up of the project area. BID PROCESS: An advertisement for bids was published March 1 and March 8 for the purchase of a 8'x 3' double cell pre -cast reinforced concrete box. In addition, an e -mail containing the bid specifications was sent to three (3) potential vendors. The bid opening is scheduled to occur on March 9, 2012. The staff will examine and evaluate each submitted bid and will present their findings at the March 13 Council work session. ATTACHMENT: A. Memorandum from November 11, 2011 B. Location Map 9 Oe T City Wit out Limits. TO: The Honorable Mayor and City Council City Of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Tulsa County Inter -Local Agreement 1 16th Street North Bridge Repair DATE: November 11, 2011 APPROM BX COUNCIL NOV 15 1011 BACKGROUND: In the spring of 2011, the reinforced concrete box culvert underneath 116th Street North, just east of the SK &O Railroad, started sinking. The structure was inspected by Guy Engineering and Tulsa County Engineers and found to be structurally unsound. Tulsa County informed the City of Owasso about the failing structure and volunteered to assist the City with replacing the box. More specifically, the assistance offered includes the use of County labor and equipment to replace the concrete box, headwall construction, and resurfacing of the affected roadway section. The City of Owasso will be responsible for purchasing materials, providing traffic control, installing sod, contracting striping and guard rail installation, and clean -up of the project area. Tulsa County staff suggested acquiring a bridge design with the necessary detail for constructing the project. In April 2011, HUB, Incorporated performed the design work and completed the plans in August 2011. The design consists of replacing the existing box with an 8' x 3' double cell pre -cast reinforced concrete box. This structure will accommodate the necessary flow of stormwater as well as maintain a low- profile consistent with the current elevation of the road. The pre -cast box will allow the County to remove the existing structure and install the new box without the normal cure time of a "cast -in- place" concrete box. With the anticipated closing and reconstruction of E. 86th Street North from Main Street to Memorial Road, from early spring 2012 to late fall 2013, E. 1 16th Street North will experience an increase in traffic flow. This section of roadway is within the City of Owasso maintenance system and the concrete box culvert should be replaced as soon as possible to ensure both roadways are not closed concurrently. It is anticipated that total construction to replace the box should take no longer than one month. INTERLOCAL AGREEMENT: For this project to be completed as proposed, an inter -local agreement is necessary between the City of Owasso and Tulsa County. The agreement outlines the following responsibilities: Tulsa County: • Remove pavement • Demolish the old box • Install the new box • Form and pour the new concrete headwalls • Replace the roadway City of Owasso: • Purchase the pre -cast box • Reimburse Tulsa County for materials needed for headwalls • Reimburse Tulsa County for paving materials • Provide traffic control • Provide and install sod • Contract striping • Contract guard - railing installation • Perform clean -up RECOMMENDATION: Staff recommends City Council approval of an inter -local agreement between the City of Owasso and Tulsa County for the purpose of construction assistance related to the reinforced concrete box culvert underneath 116th Street North, just east of the SK&O Railroad, between Garnett and Mingo Road. ATTACHMENT: A. Project Location Map B. Tulsa County Inter -local Agreement � ,y _ice �iC�%d�' t�i.7v,1 G��'I���..'�'f .l'ii►�,�j� . ' "< 1SM��1� �'t �! 4°:m,- 1',"-(�'+�C� ref. :I '•�s ti f r' - t ... �. _ -'°ate - - - •,.. � CITY OF OWASSO B 111 N. Main Street s P.O. Box 180 Owasso, OK 74055 918.376.1500 E 116th ST N BOX CULVERT REPLACEMENT PROJECT THIS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT WARRANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY. 0 North 3/8/12 The City Wit out Limits. TO: Honorable Mayor and City Council City Of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Owasso Police Multi -Use Training Facility Project Construction Bid Review DATE: March 9, 2012 BACKGROUND: On September 16, 2011, the City Council approved the Owasso Multi -Use Firearms Range Project. The project consists of a multi -use training facility to be constructed on nineteen acres of City of Owasso -owned property located south of the Owasso Waste Water Treatment Plant. The proposal is to build this facility over a four -year time period providing unlimited access to meet a variety of training needs for the Police Department. The FY 2011-2012 Budget allocated $82,500 for the construction of the first phase of the four phase project. The City's Engineering Department designed the earthwork portion for the facility, to include the construction of the berms necessary to facilitate the firearms range and a water line to the site (see Attachment A). The Engineering staff worked with the Police Department in laying out the range so that a phased approach can be constructed as funds are made available. BID PROCESS: An advertisement for bids was published February 9 and 16 for the phase I work. Additionally, a mandatory pre -bid meeting was held on March 1 with eighteen contractors in attendance. The bid opening is scheduled to occur on March 12, 2012. The staff will examine and evaluate each submitted bid and provide a summary during the City Council work session. ATTACHMENT: A. Site Plan PISTOL h r. ,3. OWASSO WWTP WE PARKING LOT (GRADING ONLY) 1 DT AROUND REET NORTH Owasso Public Works Department Engineering Div. P.O. 180 Owasso, OK 74055 918.272.4959 www.cityofowasso.com RIFLE RANGE PROJECT LOCATION POLICE FIRING RANGE PROJECT LOCATION MAP NG ONLY) NP �O i� SCALE: 1 " = 200' N W E S 03/06/2012 The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Karl Fritschen Community Development Director SUBJECT: Community Development Block Grant (CDBG) Project Selection DATE: March 9, 2012 BACKGROUND: INCOG recently notified staff that a project selection is needed for the 2012 CDBG funding cycle by April 4, 2012, which is approximately six weeks sooner than required last year. Due to this short time frame, the recently approved CDBG process schedule must be accelerated with project selected for a public hearing on March 20, 2012. Subsequent to this meeting, a resolution will be presented to the City Council, as with the previous CDBG projects, which will authorize the Mayor to sign the application. INCOG has informed that the City of Owasso allocation for the 2012 CDBG funding cycle is $113,845. In the past, Owasso has utilized CDBG monies for making sidewalk, sanitary sewer, and park improvements. The most recent project, which is currently out to bid using the 2011 funds, is a major upgrade to the Owasso Skate Park. Attached with this memo is a map of the qualifying areas within Owasso based on information provided by INCOG. INCOG has informed staff that the qualifying areas have not changed since 2000. Additionally, it should be noted that an income survey was conducted by staff in 2006 to qualify several neighborhoods north and east of East 2nd Street and Main Street, which allowed CDBG funds to be utilized for the Rayola Park improvements. The purpose of this memo is to inform the City Council of the projects discussed at recent meetings, as well as some others to consider, and to select a project for utilization of the 2012 CDBG funds. Once a project is selected, a public hearing will be scheduled for March 20, 2012. PUBLIC INPUT: In accordance with the Department of Housing and Urban Development (HUD) guidelines, a public meeting was held at the Owasso Community Center on February 23 to educate citizens about the CDBG program and solicit input for potential projects. One citizen and four representatives of a non - profit group, Hope Hospice, were in attendance. Additionally, the Neighborhood Coordinator, various other staff members, and a representative from INCOG were also in attendance. At the meeting the following projects were presented: ➢ Representatives from Hope Hospice expressed interest in utilizing the CDBG money for a permanent manned facility to care for the terminally ill. ➢ One citizen mentioned using the money for purchasing new updated playground equipment for Rayola Park to replace the old outdated equipment. ➢ The Neighborhood Coordinator mentioned that he was approached by a few citizens asking about street repair. CAPITAL IMPROVEMETS (CIP) MEETING: On February 27, 2012 staff presented to the CIP Committee the same CDBG presentation at the public meeting on February 23, 2012. The CIP Committee was also presented information from the public meeting. Staff encouraged the CIP to email or call staff if they would like to recommend project to be considered by the City Council. ➢ One CIP Committee member mentioned replacing broken curb and gutter in the qualifying areas. ANALYSIS: After a review of the aforementioned projects, staff has formulated the following comments. Hope Hospice Reauest While staff certainly supports the Hospice program and recognizes the value it has to the community, there is some concern as to whether this project meets the eligibility requirements as HUD would define them under the CDBG program. Additionally, INCOG has given some indications that HUD may question whether the project directly helps the intended demographic. Below are a few observations staff made about the presentation by Hope Hospice. • The agency does not have property acquired yet, and it is uncertain how much land $113,845 will buy for the facility. Staff is also concerned about the time frame that it would take to complete such a project and distribute the funds in a timely manner. • Given the recent issues with HUD delaying approval of the Owasso Skate Park project, staff feels uncomfortable about recommending a project that may fall under the same scrutiny. • Based on some initial conversations, INCOG appears to be uneasy with the request. • Staff believes that it will be hard to establish the nexus between the services Hope Hospice provides and whether it provides a direct benefit to the target demographic. While it is true that many of the patients that utilize hospice care fall into the low to moderate income category, it would be impossible to make an argument that it is directly benefiting the target areas. • The argument can be made that it will provide some economic benefit in the form of jobs, but again, it may be a stretch to link that to the benefit provided to our low to mod area. • The facility Hope Hospice proposes is over $2 million dollars, so the allocation of only $113,845 would cover only a small portion of the project's overall cost. Of the other projects discussed, the following ones merit further consideration based on the application criteria and total overall benefits to the target demographic. Replacement of broken curb and autter This project would provide a direct benefit to the target group and would also improve public safety, for both motorist and pedestrians. Replacement of outdated playground equipment in Rayola Park This would remove the individual pieces of aging equipment currently in Rayola Park and replace them with one modern play structure. There has been a lot of money spent in Rayola Park from past CDBG funds, and this would certainly be another element that would enhance the park and provide a direct benefit to citizens in the immediate area. Street repair Many of the streets in the qualifying area are in various degrees of needing of repair. Some streets could be addressed with pot hole repairs, while others may require more extensive repair. Street repairs do qualify for CDBG funding, but are costly and their benefits may be isolated to just a few small areas. It is likely that the amount of funding Owasso will receive will not make a very large impact beyond the filling of pot holes and crack repair and sealing. Sidewalk repair and rehabilitation In addition to the suggested projects above, staff also suggests considering the repair and installation of sidewalks. The neighborhood coordinator recently met with citizens in the CDBG qualifying area, and they expressed concerns about the condition and lack of sidewalks. This has been done in the past using CDBG with favorable results and there are several sidewalk segments in urgent need of repair as well as gaps in the sidewalk system that need to be filled. PROJECT SUGGESTION: Subsequent to the aforementioned meetings, staff from Public Works, Community Development, Managerial, Parks, and Neighborhood Services met to discuss possible projects. At the conclusion of the meeting staff believes that a good use of the 2012 CDBG funds would be for sidewalk repair, installation, and rehabilitation, along with repairs to broken curb and gutter. REQUEST: Staff seeks a recommendation from the City Council on the preferred 2012 CDBG project and the scheduling of a public hearing for a selected project on March 20, 2012. ATTACHMENTS: A. Approved CDBG Process B. Map showing CDBG Qualifying Areas C. 2012 CDBG Application CDBG Process and Project Development Step 1, CDBG Process Initiation - Meeting Announcement (January - February 2012) • Obtain from INCOG an estimate of the allocation amount expected for Owasso. • Advertise on the web page and social media outlets that the City Of Owasso will be holding a workshop to allow for citizen input on the use of upcoming CDBG funding. • Work with the Neighborhood Coordinator to notify the citizens in the target area of the upcoming meeting. Step 2, Council Input Solicitation (January - February 2012). • Solicit the Council for possible project ideas for the upcoming funding cycle. Step 3, Citizen Input and CIP Committee Input (February - March 2012) • Conduct a public workshop to educate citizens on the CDBG Grant Process, purpose of the program, and past funded projects; and obtain public comments and suggestions for new projects. Meet with the CIP Committee to discuss possible projects and those suggested by the public. • Prepare a listing of the projects identified by the public and the CIP Committee for the City Council. Step 4, Present Results of the Public Workshop and CIP Discussion (April 2012) • Meet with the City Council during work session to provide the comments and projects discussed at the public workshop; obtain Council input for potential projects; and ultimately select project(s) for Public Hearing presentation and proposed Council approval. Step 5, Public Hearing to Present Preferred Project (June -July 2012) • Staff will prepare a memo for the City Council on the proposed project(s) and utilization of the CDBG funds. • The Public Hearing date and time shall be posted and advertised in a paper of general circulation. • The City Council shall hold the Public Hearing on the CDBG project(s) selected and solicit any additional input. In the Public Hearing, the Grantee must inform the public about the CDBG activities being proposed. • The City Council shall consider all input, discussions, and information presented and then approve a recommended CDBG project. • Staff will formulate cost estimates for the project. Step 6, Pass a Resolution and Initiate the Application (July- August 2012) • Prepare a memo for the City Council to adopt a Resolution of commitment to utilize the CDBG funds as part of the Tulsa County Urban County Designation and initiate the application for the CDBG project. • Obtain signature from the Mayor. • If the project falls within a FEMA floodplain, the project shall be advertised in the paper for 15 days as per Executive Order 11988. Step 7, Execute the Contract for the Project (September 2012) Receive the contract document from INCOG, which shall be signed by the Mayor, City Clerk, and City Attorney. • Once signed by the Mayor, the document is returned to INCOG for signatures by the Board of Tulsa County Commissioners and they will return one fully signed copy back to the City. • Ensure that the Finance Department has set up a project number to track the accounting for the project. Step 8, Environmental Review (October - December 2012) The purpose of the Environmental Review is to analyze the effect the proposed project will have on the people and the natural environment within the project area. Because the project utilizes federal funds, the environmental review is required. Once the project has been accepted by INCOG and approved, the environmental review process begins. Typically, the environmental review is handled by INCOG and takes approximately 90 days. Step 9, Prepare Drawings, Permits, and Contract Documents (November- December 2012) • Determine if the project can be designed in -house or bid out. Prepare drawings and a bid -ready set of plans with materials, quantities, specifications, etc. for the proposed project. The specifications describe the physical, technical or functional characteristics, or the nature of a product, service or construction item. They also usually include a description of requirements such as inspecting, testing, or preparing a product, service or construction item for delivery. They also may include provisions that govern various aspects of the relationship of parties under the contract. • If any permits are required, such as a flood plain permit, these should be obtained at this point or started just after the project is approved by the City Council. If a floodplain permit was obtained, an ad needs to be posted in the paper that indicates that there will be no impacts to the floodplain as per Executive Order 11988. Step 10, Project Bidding (December 2012 -January 2013) • When the Grantee has received the Letter of Grant Award and final design and bidding documents and specifications have been developed, the project is ready to go to bid. The project shall be placed out for bid if the work is to be contracted out. INCOG reviews the bid documents to ensure that the bids and wages for contractors comply with the Davis Bacon Wage Acts. Step 11, Contract Award (January - February 2013) • The Competitive Sealed Bid Method of procurement requires that the construction contract be awarded to the lowest bidder, provided that the lowest bidder is found to be a responsive and responsible bidder. • If the bids received are within the project budget, the Architect or Engineer will review all bid packages to determine if each one is responsive and responsible and Owasso's legal counsel will verify that the bonding and certification requirements outlined in the bid specifications have been included. Step 12, Construction, Final Payment, and Acceptance (March -June 2013) • Schedule the construction of the project. • Notify residents on the work that is about to occur in their neighborhood. • Monitor and inspect the construction; then obtain Council approval for final payment and acceptance of the project. Notify INCOG that the project is complete. City of Owass Low & Moder2 Income area, By Year 200( Census Block Gr ;0'0 0 0 /� BbcR Group Census raT ct Wrnber Ntinber Legend Percent Low -Mod MLess than 51.00% 51.00° or Greater Owasso Corporate Linn Streets x Prepared Ay INCO G Apr#2043 Oats Source: www.Aud.gc 4.. 1 FY2012 METRO CITY APPLICATION GUIDANCE Due date for this Application is April 4, 2012 The CDBG program is authorized under Title I of the Housing and Community Development Act of 1974, as amended. The purpose of this Application Guidance is to provide assistance in preparing a Community Development Block Grant- Metro City application for the FY2012 Tulsa County CDBG Urban County Program. Eligible Entities Cities included in the Tulsa County CDBG Urban County Metro City designation, the funding allocation to the city, and the percentage of low and moderate income population for each is listed below: Percentage Applications should be submitted to: INCOG Claudia Brierre 2 West 2nd Street, Suite 800 Tulsa, OK 74103 cbrierre(a)-incog.org National Objective The primary National Objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following National objectives: Guidance Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 1 of 6 Allocation Low /Mod Amount Population Broken Arrow $414,583 24.0 Bixby $54,853 26.9 Jenks $42,748 25.9 Owasso $113,845 30.2 Sand Springs $68,248 38.4 Sapulpa $134,888 49.0 Applications should be submitted to: INCOG Claudia Brierre 2 West 2nd Street, Suite 800 Tulsa, OK 74103 cbrierre(a)-incog.org National Objective The primary National Objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following National objectives: Guidance Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 1 of 6 • Provide benefit to low and moderate income persons. • Aid in the prevention or elimination of slums or blight. • Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community. Most CDBG applicants qualify their project activities under the National Objective of benefit to low and moderate income persons. Applicants are cautioned that qualifying a project under slum or blight or urgent need is a difficult process that has very limited application and can only be used under special conditions and circumstances. Therefore, you are urged to qualify your proposal under benefit to low and moderate income persons. Applicants who qualify a proposal using slum and blight or urgent need must receive guidance and approval from INCOG. To qualify for CDBG funding under the National Objective of benefit to low and moderate income persons, the proposed project activities must show a positive or general improvement of living condition in a definable geographic target area where at least 51 % of the occupied households /homes are of low and moderate income families. Low and moderate income families have an income equal to or less than the current Section 8 low income limits established by the United States Department of Housing and Urban Development (HUD). Each activity proposed for funding with Community Development Block Grant(CDBG) dollars claiming the National Objective of benefit to low and moderate income persons, must provide data indicating the percentage of low and moderate income beneficiaries. Application Criteria 1. No matching funds are required. 2. No administration expenses will be funded with CDBG funds. 3. Engineering is a permissible use of CDBG funds. 4. Income surveys of the project target area must be conducted. The use of Census Tract or Block Group data to document the percentage of low and moderate income beneficiaries for any CDBG funded activity should receive prior INCOG review and approval. 5. Applicants must hold an application phase Public Hearing informing citizens of the proposed project and submit documentation of the Public Hearing with this application. Notice must be given at least 7 days prior to the public hearing by publication in jurisdiction newspapers; or by posting at city halls. Acceptable documentation consists of the affidavit of publication or a copy of the newspaper article announcing the public hearing, or copy of certified posted notice. Tulsa County has prepared a Citizen Participation Plan on behalf of the Urban County communities; therefore, the individual community does not need to prepare a full Citizen Participation plan. Guidance Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 2 of 6 6. Specific projects identified in the application must have cost estimates derived from professional sources. Water and wastewater projects that require Oklahoma Department of Environmental Quality construction permitting must have certified cost estimates from a professional engineer licensed to work in Oklahoma. For other types of projects, professional cost estimates may be derived from architects, engineers, vendors, construction companies, or appropriate personnel qualified to make such estimates. Use of Funds The CDBG Program funds a broad array of projects and activities including but not limited to the following: • Water and wastewater system improvements • Solid waste • Fire protection • Streets • Neighborhood Parks • Housing activities including construction, emergency repair, rehabilitation • Acquisition of real property for eligible public purposes • Clearance, demolition and removal of buildings and improvements • Senior citizen centers • Gas and electrical system improvements • Removal of architectural barriers associated with handicapped areas • Storm water drainage improvements • Economic Development • Social services- (City of Broken Arrow only) Guidance regarding eligibility requirements can be found in 24CFR 570.201 of the Federal Housing and Community Development Act of 1974, as amended. Proposal Guidance Applicants are encouraged to contact the staff persons listed below with questions regarding program requirements, project conceptualization, or any portion of the Application Packet and /or Guidelines. Claudia Brierre 579 -9431 Barbara Albritton 579 -9420 Steve Boettcher 579 -9453 Guidance Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 3 of 6 Required Application Documents 1. Application Summary This form contains information about the specific project and includes a certification from the local government attesting to the accuracy and completeness of the application. The certification form must be completed and signed by the chief elected official of the local government. 2. Line Item Budget (Application Form Attachment A) The description of project activities along with a budget (form provided as Attachment A) should be as specific as possible as they will form the basis of your contract. This Budget should match Professional Cost Estimates submitted with the application. 3. Direct Project Beneficiary Income Survey (Survey Summary Form Attachment B) Income surveys for each proposed CDBG funded activity are a requirement unless using census tract or block group data. Determination of project beneficiaries: City -wide- An activity which will serve the entire city (such as wastewater treatment), provided that the city has a low and moderate income percentage at or above 51 %. If the LMI percentage is below 51%, an income survey with a 75% response rate must be provided. Area benefit- An activity which benefits all the residents in a particular area where at least 51 percent of the residents are low and moderate income persons. Examples would include resurfacing of a collector street or construction of a fire department substation. Direct benefit- An activity which requires information on household size and income so that it is evident that at least 51 percent of the clientele are persons whose household income does not exceed the low and moderate income limit; or an activity which has income eligibility requirements which limit the activity exclusively to low and moderate income persons. Presumed benefit- Benefit a clientele that is generally presumed to be principally low and moderate income persons. Activities that exclusively serve a group of persons in any one or a combination of the following categories may be presumed to benefit 51 percent low- and moderate - income persons: abused children, battered spouses, elderly persons, adults meeting the Bureau of the Census' Current Population Reports definition of "severely disabled," homeless persons, illiterate adults, persons living with AIDS, and migrant farm workers. Guidance Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 4 of 6 Guidelines to identify specific beneficiaries for various activities: • Water or Wastewater Line Replacement or Rehabilitation. Those households directly tapped to or receiving improved service from the lines. Generally, beneficiaries are considered those persons residing in houses who receive their water through new, replaced or upgraded lines, or houses that discharge sewage into or through an improved collection line or main en route to the treatment plant. • New Wastewater or Water Extensions to Previously Un- served Areas. The households /homes that will actually be connected to the wastewater or water line extensions. Service to newly- constructed subdivisions will not be funded due to environmental review requirements. • Flood and Drainage Improvements. Households /homes within the recognized drainage basin. • Fire Protection. Households /homes (buildings, vehicles and equipment) residing within the response area of the fire station; or using actual residential calls made by a fire station over the prior 12 month period, conduct a survey of those residences obtaining no less than 75% response rate. • Senior Citizen Centers and Community Centers. Households /homes within the designated service area of the proposed center. If there is only one center in the community, the service area can be considered to be the entire community. If there is more than one center, then the Applicant must delineate the service area of each center. Senior Citizen Centers are presumed to benefit low and moderate income persons. • Demolition /Clearance /Removal of Junk and Debris and /or Abandoned Inoperative Vehicles. Households /homes within the geographic area designated to receive the focus of the demolition, clearance and /or removal activities. Typically, the properties located within the geographic area designated to receive the demolition /removal activities are considered to be beneficiaries. • Provision of Accessibility for the Handicapped to Public Buildings. The households /homes within the geographic area that receive services from the assisted public building(s). Providing handicapped access to a city hall would provide benefit to the households /homes in the entire city. Proposed handicapped access activities in connection with limited clientele facilities are presumed to benefit low and moderate income persons. • Street Improvements /Sidewalk Improvements. The households /homes that have at least one property line abutting the improvement. 4. Identification of Other Project Funding Sources (Application Form Attachment C) Guidance Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 5 of 6 Match and leverage are not required for the grant, but should be identified if applicable to the project. 5. Certified Engineering Reports and Professional Cost Estimates (Application Form Attachment D) Water and wastewater projects that require Oklahoma Department of Environmental Quality construction permitting must have certified cost estimates from a professional engineer licensed to work in Oklahoma. For projects not requiring DEQ permits, professional cost estimates must be derived from architects, engineers, vendors, construction companies, or appropriate personnel to make such estimates, and submitted with the application. 6. Applicant Resolution (Application Form Attachment E) Applications must include a Resolution passed by the governing body requesting CDBG assistance from the Tulsa County Urban County program. A sample Resolution is provided as Attachment E of the application. Guidance Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 6 of 6 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 1. Name of Unit of Local Government Mailing Address 2 3 Zip Code +4 Phone Number Fax # FEW DUNS Chief Elected Official Clerk Name of Staff Contact Phone Number E -mail Project Title and Detailed Description of Project (Attach additional detail as needed) 4. Number of population served: • Census Tract/Block Group • Household Income Survey 5 Project Budget Summary: CDBG Funds $ Other Sources $ Total $ Application Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 1 of 2 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION CERTIFICATION The Applicant hereby certifies that all of the information contained in this application for community development assistance through the Tulsa County CDBG Urban County Program is true and accurate to the best of my knowledge and that all documentation supporting the information in this application is on file in the official offices of this unit of local government, available for review by Tulsa County /HUD during normal business hours. The Applicant also affirms that none of the activities set forth in this application have been initiated, nor shall they be initiated unless a grant has been awarded, a contract fully executed, and notice has been issued by Tulsa County that release of funds requirements have been met. (Type) Name and Title of Chief Elected Official x [SEAL] Signature of Chief Elected Official State of Oklahoma County of Attest: Subscribed and sworn to before me _ 20 Clerk Application Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 2 of 2 Date COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2012 TULSA COUNTY URBAN COUNTY BUDGET Name of Applicant: ATTACHMENT A Itemized Description of Funding Source Funding Source Funding Source Total Project Construction Activity CDBG Grant City Other Expenditures Total Construction Activity $ - Professional & Non Construction • Engineering /Architect Funds $ • Inspection Funds Other: Survey Other: Other: Total Professional & Non Const. $ - $ - $ - $ _ Administrative Costs Public Administrative Funds $ - - - - - -- $ Direct Administrative Funds $ - - - - - -- Total Administrative Costs $ - $ - $ - Total Project Costs $0.00 $0.00 $0.00 $0.00 2012 Tulsa County CDBG Urban County If additional is space needed, attach additional sheet(s) Budget COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) TULSA COUNTY URBAN COUNTY DIRECT PROJECT BENEFICIARY INCOME SURVEY SUMMARY FORM Activity Name: ATTACHMENT B COMPLETE THIS SECTION BY PLACING THE TOTAL NUMBER OF HOUSEHOLDS OBTAINED FROM THE HOUSEHOLD SURVEY IN FACH APPRnPRIATF MI I1MN Insert County Income Levels $33,850 $38,650 $43,500 $48,300 $52,200 $56,050 $59,900 $63,800 Number of People in Each Household 1 2 3 4 5 6 7 8 Below or Above the County Income Levels Below Above Below Above Below Above Below Above Below Above Below Above Below Above Below Above Total Number Of Households 0 0 Total Number of Occupied Households /Homes in Activity Target Area = Total Number of Persons in Activity Target Area = Total Number of Occupied Households /Homes Surveyed in Activity Target Area = Total Number of Persons Accounted for by the Survey in the Activity Target Area = Total Number of Households Below the Low and Moderate Income Level in the Activity Target Area = Percentage of Total Households Below the Low and Moderate Income Level in the Activity Target Area = % I hereby certify that the above information was obtained from the occupants of the addresses listed and the information is accurate: City -wide Low and Moderate Income Level (For use only when projects are of City -wide benefit.) Signature of Chief Executive Official Date [Seal] Subscribed and sworn to before me , 20 . My commission expires Commission No Clerk/Notary Signature Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Beneficiary Income Survey Summary — Attachment B HUD Census Data for Low and Moderate Income Level for Block Groups, Enumeration Districts or Census Tracts as Provided by HUD (For use only when a project's target area boundaries are identical to BG, ED or Tracts) % 20 Attachment C COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) TULSA COUNTY URBAN COUNTY INDENTIFICATION OF OTHER PROJECT FUNDING SOURCES Federal /State participation, if any (loans, grants, etc.) provide commitment letters. Agency Purpose Amount Present Status Comment Other sources and amount of project financing including applicant's local contribution, if any. Agency Purpose Amount Present Status Comment x Chief Elected Signature Other Funding Sources — Attachment C Community Development Block Grant 2012 Tulsa County Urban County Page 1 of 1 Date ATTACHMENT D COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2012 TULSA COUNTY URBAN COUNTY Attach Certified Professional Cost Estimates /Engineering Report (where applicable) ATTACHMENT E COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2012 TULSA COUNTY URBAN COUNTY RESOLUTION WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C. 93- 383 et seq.), (the "Act "), provides that Community Development Block Grant, ( "CDBG "), funds may be used for the support of activities that provide decent housing and suitable living environments and expanded economic opportunities principally for persons of low- and moderate - income; and, WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined population of 200,000 or more from the unincorporated areas and participating incorporated areas to qualify as an urban county; and, WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93 -383, as amended, authorized the Secretary of Housing and Urban Development, as a representative of the United States of America, to grant to Tulsa County funds and administrative responsibility for the Tulsa County CDBG Urban County program; and WHEREAS, a Cooperation Agreement between Tulsa County and the City has been executed for the purpose of participation in the Tulsa County Urban County Community Development Block Grant Program for Federal Fiscal Years 2011 -2013; and, NOW THEREFORE, BE IT RESOLVED by the that the City of desires to obtain assistance in addressing community development needs and hereby requests the Tulsa County CDBG Urban County program to provide assistance. NOW THEREFORE, BE IT FURTHER RESOLVED by the City Commission that the City of affirms its commitment to take all action within its power to facilitate the receipt of the assistance of community development funds, and upon receipt to administer said grant by the rules and regulations established by the United States of America, the State of Oklahoma, Tulsa County and all empowered agencies thereof. ADOPTED this day of , 2012, at a (regularly or specially) scheduled meeting of the governing body, in compliance with the Open Meeting Act, 25 O.S. §§ 301 -314 (2001). (Type) Name and Title of Chief Elected Official Signature of Chief Elected Official (S E A L) Attest: Subscribed and sworn to before me 20 Clerk Signature Oe T 0 CG. Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson City Planner SUBJECT: Proposed Zoning Code Amendment - New Off - Street Parking Chapter - Chapter 9 of the Owasso Zoning Code DATE: March 09, 2012 BACKGROUND: The Community Development Department is currently working on a comprehensive update of the Owasso Zoning Code. Chapter 9 of the Zoning Code addresses off - street parking requirements and was identified as one of the key areas needing an update. The current Chapter 9 lacks a comprehensive approach for the safe development of off - street parking areas in commercial and residential areas, lacks key information critical to site designers, and is antiquated in many areas. The new chapter provides the needed updates to the current Chapter 9 and outlines opportunities for alternative design methods and construction materials. The information specified within the proposed new parking chapter will facilitate the efficient design of driveways, aisles, pedestrian walkways, and parking stalls; and promote the safe movement of traffic in commercial areas. Additionally, these changes encourage the use of `green' materials and methods establishing Owasso as a progressive and environmentally responsible community in Oklahoma. The proposed new parking chapter also proposes language that will provide opportunities and alternatives to parking situations which have arisen in older portions of Owasso where off - street parking is limited, forcing some residents to park in yard areas, which are subject to code enforcement. Much like the recently adopted landscape chapter, these proposed changes offer a variety of choices for those designing parking areas while at the same time ensuring that Owasso provides for the health, safety, and welfare of drivers, bicyclists, and pedestrians. This proposed new chapter complements the principles outlined in the recently adopted Quality of Life Initiative. Additionally, this chapter provides design alternatives that allow for more 'green' development complementing the 'Go- Green' Initiative. The City of Owasso adopted the 'Go Green' Initiative in 2009, with a goal of bringing about positive change in the way the City operates and develops. The language contained within the new proposed Chapter 9 complements the recently adopted Landscape Chapter of the Owasso Zoning Code, works with existing plans and initiatives and other planned updates of the Owasso Zoning Code. PROPOSED AMENDMENT TO THE ZONING CODE: The proposed amendment to the City of Owasso Zoning Code replaces the existing Chapter 9 with a new Chapter 9, Off - Street Parking. PLANNING COMMISSION The Owasso Planning Commission reviewed this item at their regular meeting on February 13, 2012. At that meeting the Planning Commission made minor language changes and unanimously recommended approval of the zoning code amendment to the City Council. PROPOSED ACTION: Staff intends to recommend City Council approval of the proposed zoning code amendment at the March 20, 2012 meeting. ATTACHMENTS: New Proposed Chapter 9 - Off - Street Parking Requirements CITY OF OWASSO OFF - STREET PARKING REOUIREMENTS Chapter 9 CHAPTER 9 OFF- STREET PARKING REQUIREMENTS 9.1 GENERAL PROVISIONS The purpose of these off - street parking requirements is to provide standards that will protect the health, safety and general welfare of the public and achieve the following: • Provide and maintain an orderly system of parking lots that provide safe and adequate access to drivers and vehicles. • Create a network of public and private streets, driveways, aisles and parking lots that provide a safe means of travel within Owasso. • Provide for `green' design opportunities. • Augment existing regulations. 9. 1.1 PARKING STANDARDS A. The standards and diagrams provided within this chapter are designed to create an ingress and egress system that provides Owasso citizens and visitors with a safe environment on public roads and in private parking areas. Any deviation from these requirements must be approved by the officials from the Community Development and Public Works Departments, or through variance or appeal to the Owasso Board of Adjustment. B. Provided parking calculations found within this chapter are designed to provide a minimum number of parking stalls that will meet customer demand for certain types of businesses as well as provide adequate parking for employees and other persons integral to operating those specific businesses. C. All off - street parking lots for any use shall be designed based upon the criteria listed in this chapter. Any parking lots that are expanded or altered excludinw routine or regular mairten rLc � shall meet the requirements of this chapter. Any expansion of any current business by more than twenty five percent (25 %) shall trigger a requirement to meet the requirements set forth in this chapter. D. All required parking for any use shall be provided on the same lot as the use. Off -site parking arrangements shall not be allowed unless the CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Chapter 9 parking lot is contiguous to the subject property and evidence of a shared parking agreement shall be provided to the City of Owasso. E. The regulations found within this chapter are designed to be in accordance with and supplement the other chapters of the Owasso Zoning Code. Wherever these regulations may be in conflict with other sections of Owasso City Code, the more restrictive shall apply. F. Failure to maintain parking lots, parking spaces, driveways or any vehicle drives, loading areas, storage areas, or parking areas as outlined in this chapter shall constitute a Zoning Code violation and shall be subject to enforcement. G. No person shall park or place an automobile, trailer, vessel or any other type of vehicle upon a public or private street, parking lot or any public or private property for the purpose of displaying such automobile, trailer, vessel or any other type of vehicle for sale, hire, or rental, or for other advertising purposes, unless said property is zoned by the City for such purpose and the vendor is duly licensed to transact such business at that location. This prohibition shall not apply to the sale of a vehicle on private residential property belonging to the owner of any such vehicle. 9.1.2 DUTY TO PROVIDE AND MAINTAIN OFF- STREET PARKING The duty to provide and maintain the paved off - street parking spaces herein required shalt be the responsibility of the operator and owner of the use or business on a site and /or the owner of the land on which the use or uses exists. Each standard parking space shall have adequate space for ingress and egress. No land shall be used or occupied, no structure shall be built, altered, used, or occupied, and no use shall be operated unless the off - street parking spaces herein required are provided in at least the amount specified, and maintained in the manner herein set forth. 9.1.3 SURFACING All parking stalls shall be constructed of concrete or asphalt. `Green' design alternatives to concrete or asphalt such as permeable paving systems shall also be allowed upon approval by the Community Development Administrator. Documentation of how permeable paving systems would be installed shall be provided for review and approval. Permeable paving systems include but are not limited to systems such as pavers, `grasscrete', permeable asphalt, and other approved applications. All private parking lot surfaces shalt be maintained in such a way as to ensure a safe and flat travel surface. Potholes, large cracks, and pieces of paving that are missing shall be replaced and /or repaired. Curbing shalt be repaired or replaced whenever it becomes broken. Failure to maintain parking lots in a CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Chapter 9 safe manner shall constitute a Zoning Code violation and shall be subject to enforcement. 9.1.3 STRIPING All parking spaces, required ADA improvements, drive lanes, no- parking areas, and all other required components shall be clearly striped or delineated. All striping shall be clearly maintained and visible. If striping is faded or becomes removed, it shall be replaced in the exact layout as approved. Failure to meet these criteria shall be handled as a Zoning Code violation and shall be subject to enforcement. All required striping shall be yellow or white surface markings at least four (4) inches in width. One -way or two -way drives and required turning areas shall be identified with directional arrows. 9.2 NUMBER OF OFF - STREET PARKING SPACES REQUIRED 9.2.1 GENERAL PROVISIONS A. If not otherwise specified within this chapter, all parking calculations shall be based on gross square footage of the building or the use. B. If a classification is not specified within this chapter, the Administrator shall calculate parking requirements for that use based upon national and regional parking standards. C. All existing parking situations shall not be required to comply with these standards. However, any additions or new development that increase the square footage of the building by 25% or increase the number of parking spaces by 25% shall be required to comply with these standards. D. If a lot has multiple uses, each use shall provide the minimum number of parking spaces as outlined in this chapter. E. Bicycle parking shall be provided as shown in Table 9.1. Bicycle parking shall be provided in a bike rack or other structure affixed to the ground that holds a bicycle vertical and allows a lock or chain to be connected from the bike to the rack. A minimum of two (2) bicycle spaces shall be provided for any business requiring bicycle parking. F. Off- street parking spaces for motor vehicles shall be provided in at least the amount shown in Table 9.1. A minimum of four (4) parking spaces shall be provided for any business. 3 CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Chapter 9 Table 9.1 Parking Requirements by Type of Use USE PARKING REQUIRMENT BICYCLE AGRICULTURAL Agricultural Implement Sales 1 per 500 s . ft. of sales area N/A ANIMAL RELATED Kennel 1 er 750 s . ft., plus 1 per employee N/A Veterinarian 1 per 250 s . ft. of ross area N/A EDUCATIONAL /CHILD CARE Child Care / Day Care 1 per 400 s . ft. 10% College/University/Junior College 1 per 6 students 25% Elementary School 2 per classroom 100% Extra School Stadium Requirements 1 per 4 seats 15% Fraternity or Sorority 1 per bed within the building 25% Library 1 per 500 s . ft. 25% Middle School 2 per classroom 100% High School 5 spaces per classroom 60% Trade School 1 per 2 students, plus 1 per employee 25% FINANCIAL Automatic Teller Machines Not required for drive -thru, 2 required for walk-up N/A Banks and Financial Institutions 1 per 400 s . ft. N/A FOOD /BEVERAGE Coffee Shop 1 per 100 s . ft.. of customer service area 25% Ice CreamNo urt Shop 1 per 100 s . ft. of customer service area 25% Restaurant with Drive -thru 1 per 100 s . ft. , including outdoor areas 10% Restaurant - Drive -In 1 per 100 s . ft. of dining area (indoor /outdoor ) 10% Restaurant 1 per 100 s . ft. , including outdoor areas 5% Restaurant - Take -out only 1 per 100 s . ft. of customer service area 10% Tavern/Bar/Nightclub 1 per 100 gross s . ft. 5% INDUSTRIAL Equipment Rental 1 per 300 gross s . ft. N/A Manufacturing 1 per 750 s . ft. N/A LODGING Bed and Breakfast 1 per guestroom, plus 2 for primary residence N/A Boarding or Rooming Houses 1 per bedroom + 2 spaces 10% Hotel / Motel 1 per 1.5 per guest rooms, plus 1 per 300 sq. ft. of meeting /restaurant area, plus 1 per employee of largest shift N/A MEDICAL /CARE Funeral Home 1 per 4 seats of assembly area N/A Halfway Houses / Sober Living 1 per 2 beds, plus 2 25% 4 CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Chapter 9 Medical Office Nursing Home / Care Home Social Assistance OFFICE Professional Office Radio /TV Studio Research and Development OTHER Airport RECREATION /ENTERTAINMENT Amusement Arcade /Game Room Athletic /Recreation Facility - Indoor Athletic /Recreation Facility - Outdoor Auditorium /Arena Billiard Parlor Bowling Alley Campground Community Center Dance Hall Day Use Area Golf Course Golf Driving Range Mini Golf Course Museum / Gallery Skating Rink Swimming Pool Theater RESIDENTIAL Mobile / Manufactured Home Residential Single - Family Residential - Duplex / Triplex Residential Multi - Family -2- bedroom unit -3- bedroom unit -4- bedroom unit and above - Studio or 1- bedroom unit RETAIL & PERSONAL SERVICES Convenience Stores Drug Store Furniture Store General Retail Grocery Store Gvm / Workout Facilitv / Health Club 1.25 per 2 beds, plus 1 for each employee of largest shift 1 per 200 gross sq. ft. 1 per 3 beds, plus 1 per employee of largest shift 1 per 250 sq. ft. 1 per 250 gross sq. ft. 1 per 250 gross sq. ft. 1 per 500 sq. ft. 1 Der 100 sq. ft. of waitino area 1 per 600 sq. ft. of site area 1 per 300 sq. ft. 1 per 3 persons at max capacity, plus 1 per em plc 1 per 5 seats 1 per 5 seats 2 per billiard table 2 per lane, plus 1 per employee of largest shift 1 per campsite 1 per 250 sq. ft. 1 per 100 gross sq. ft. Min. of 5 spaces 40 per 9 holes, plus 1 per 300 sq. ft. of clubhouse 1 per tee, plus 1 per 300 sq. ft. of shop 2 per hole 1 per 400 sq. ft. 1 per 500 sq. ft. 1 per 200 sq. ft. of facility 1 per 3.5 seats 2 off - street spaces (can include garage) 2 off - street spaces (can include garage) 2 off - street spaces per unit (can include 2 per unit 2.5 spaces per unit .75 spaces per bedroom 1 space Der unit of larqest shift N/A N/A N/A 10% N/A N/A N/A N/A 10% 25% 10% 10% 5% 10% 10% N/A 20% 5% 10% 5% 5% 20% 10% 25% 25% 10% N/A N/A N/A 10% 10% 10% 20% 1 per 200 sq. ft., plus 1 adjacent to each gas pump 10% 1 per 300 sq. ft. 10% 1 per 500 sq. ft. N/A 1 per 300 gross sq. ft. 5% 1 per 250 gross sq. ft. 5% 1 per 200 sq. ft. 10% 5 CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Chapter 9 Hardware /Home Improvement Store 1 per 250 gross sq. ft. N/A Liquor Store 1 per 300 sq. ft. 5% Nurser / Greenhouse 1 space per 500 sq. ft. N/A Outdoor/ Uncovered Retail 1 per 500 sq. ft. of sales area N/A Personal Services 1 per 200 sq. ft. of gross area N/A Wholesale Retail 1 per 500 sq. ft. of gross area N/A UTILITY Utility Office 1 per 200 sq. ft. of customer area, plus 1 per employee of largest shift N/A VEHICLE CarNehicle Wash 2 plus bays for each wash unit and 1 bay per vacuum N/A Vehicle Rental 1 per 300 sq. ft. of office area, plus 1 per rental car N/A Vehicle Sales 1 per 400 sq. ft. gross area N/A Vehicle Service /Repair 1 per 300 sq. ft., repair bas shall not be counted N/A WAREHOUSE /PARCEL /FREIGHT Self-Storage / Mini-Storage 1 per 300 sq. ft. of office area N/A Warehouse 1 per 1500 sq. ft., plus 1 per employee of largest shift N/A WORSHIP Church /Place of Worship - Multi Use 1 per 4 seat in assembly area, plus 1 per 150 sq. ft in other areas 5% Church /Place of Worship - Single Use 1 per 4 seats in assembly area 5% 9.3 DESIGN OF COMMERCIAL PARKING STALLS AND PARKING LOTS 9.3.1 GENERAL PROVISIONS A. Plans - Any applicant submitting a site plan for approval must submit plans showing the off - street parking areas required by this ordinance. These plans must show location, arrangement, and dimensions of the off - street parking, turning spaces, drives, aisles, and ingress and egress in a manner satisfactory for the safety and convenience of pedestrian, as well as vehicular, traffic. A title block will accompany the plan showing: scale, date, north arrow, name and address of property owner, and name and address of the company preparing site plan. B. All parking lot lighting shall comply with Chapter 19 of the Owasso Zoning Code. C. All parking lots shall comply with the requirements of Chapter 20 of the Owasso Zoning Code - Landscaping, Screening, and Buffering D. All parking lots shall be designed to meet all applicable ADA guidelines. 6 CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Cliapter 9 E. All parking lots and parking stalls are encouraged to be designed to incorporate Low - Impact Design (LID) principles and `green' building materials and techniques are encouraged to be used as well. F. All parking lots and parking stalls shall be fully installed and striped prior to issuance of any Certificate of Occupancy. G. All parking areas are encouraged to be built at the rear of lots or beside buildings, with buildings brought to the front of lots, especially when abutting an arterial, a frontage road, or a highway. H. For all approvals not requiring City Council or Planning Commission approval, the Community Development Administrator shall be the approving authority for parking design. The City of Owasso Fire Marshall shall have approving authority for any and all plans dealing with Fire safety. Any appeals of any Administrative Official shall be taken to the Owasso Board of Adjustment. 9.3.2 STANDARD PARKING STALL DESIGN A. All parking lots in the City of Owasso shall be designed according to the criteria contained within this chapter. All parking stalls and parking lot aisles shall meet the minimum standards contained in Table 9.2. B. Each standard parking space shall be at least nine (9) feet wide and twenty (20) feet long. A parking space may be reduced to eighteen (18) feet long if a minimum two (2) foot overhang is provided. The overhang area shall not encroach into any required sidewalk area and shall not interfere with any required landscaping. See Table 9.2 for all parking space design criteria. C. Wheel or bumper guards shall be located so that no part of any vehicle extends beyond the parking area, intrudes on pedestrian ways, or comes in contact with walls, fences or planting areas. CITY OF OWASSO PARKING SPACE DESIGN CRITERIA Angle Width Aisle Width One -Way Aisle Width Two -Way 90° 9 ft. 24 ft. 24 ft. 60° 9 ft. 18 ft. 23 ft. 45° 9 ft. 13 ft. 22 ft. 30° 9 ft. 11 ft. 22 ft. 0° (parallel) 8.5 ft. 12 ft. 24 ft. Table 9.2 CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Chapter 9 9.3.3 COMPACT PARKING SPACE DESIGN Compact parking is an option for new development, but is not required. For any parking lot, up to 10% of the parking stalls may be constructed as compact parking spaces. Compact parking spaces shall be a minimum of eight and a half (8.5) feet wide and a minimum of seventeen (17) feet long. All compact parking areas shall provide a landscape strip or raised area with stamped concrete at least 8.5 feet wide and 3 feet deep at the front of each space. The rear of the compact parking spaces shall align with all other parking spaces in the row. Signage shall be provided for each compact space. See Figure 9.1. Figure 9.1 Compact Parking Design CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Chapter 9 9.3.4 MOTORCYCLE PARKING A. Motorcycle parking is encouraged to be provided for all businesses. Parking spaces designed to be used only as motorcycle spaces shall be designed according to these standards. Signage and appropriate striping shall be provided for all motorcycle parking areas. Any business that provides a motorcycle parking space may reduce the number of required automobile parking space by one (1), up to a maximum of ten (10) spaces. B. Motorcycle parking spaces shall be provided in vehicular parking lots and no sidewalks shall be used for the parking or storage of motorcycles. Motorcycles shall not be parked in bicycle parking areas. C. A motorcycle parking space shall be designed at a minimum of four (4) feet in width and nine (9) feet in length. Motorcycle parking spaces should be clustered together and shall be designed so that the rear of the stalls are in line with standard parking stalls in the aisle. 9.3.5 OVERSIZED VEHICLE PARKING A. Any use which requires heavy traffic of oversized vehicles such as recreational vehicles or tractor trailers shall provide pull -thru parking areas for these vehicles. Aisles of sufficient size and means of ingress and egress shall be designed to accommodate these vehicles. Said parking areas shall be provided with signage and properly delineated. Each oversize parking space should be designed to be a minimum of ten (10) feet in width and a minimum of seventy (70) feet in length. 9.3.6 PARKING LOT DESIGN A. Access - Adequate access drives shall be provided for all parking spaces not abutting a public street or alley. Ingress and egress driveways shall be designed to meet City of Owasso Public Works Design Standards. B. All parking lots shall comply with the standards outlined in Table 9.1 and designed in accordance with Figures 9.2, 9.3, 9.4, 9.5 or 9.6. C. All drive aisles shall meet the standards set forth in Table 9.2 above. D. Parking lots may encroach into required setbacks, provided that no vehicle is placed within a sight triangle or other area that may cause a public safety concern. CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Chapter 4 I 3 1 Parallel Parking Figure 9.2 f y ff 301 Parking Figure 9.3 \ r E 2a E E 13 451 Parking Figure 9.4 1 0 CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Chapter 9 62' 601 Parking Figure 9.5 900 Parking Figure 9.6 1 4 i 900 Parking Figure 9.6 1 4 CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Chapter 9 60° Parking 18 Figure 9.7 9.3.7 QUEUING REQUIREMENTS A. For all food and /or beverage service uses, a minimum of five (5) queuing spaces shall be required from the point of service. The point of service shalt mean the location where a driver comes face to face with an employee of the business and remits payment and /or is provided with goods purchased. B. All other non -food or beverage related commercial services with a drive -thru shall maintain a queue of two (2) spaces per lane. C. Each queuing space shall be at least eight (8) feet in width and at least twenty (20) feet in length. A proper turning radius shall be provided at all corners and turns in a queuing line. C. Queuing lines or spaces shall not be used for thru- traffic and shall not be calculated into any required driveways or aisles for any parking lot. These lanes shall be designed to not impact traffic -flow in a parking lot. All queuing lanes shall be clearly striped or shall be surrounded by curbing. 12 CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Cliayter° 9 9.4 AMERICANS WITH DISABILITIES ACT COMPLIANCE All new parking lots and parking stalls shall be designed in accordance with ADA requirements. ADA requirements shall be set by the State of Oklahoma in adopted building codes. The required number of accessible parking spaces shall be provided and the spaces provided shall meet the accessible standards. All required ADA parking stalls shall be striped and shall be provided with signage in accordance with State building codes. Said parking stalls shall be maintained to meet these standards at all times. The number of required parking spaces shall be consistent with adopted State building code standards. 9.5 RESIDENTIAL OFF - STREET PARKING SPACES - RS AND RE DISTRICTS A. GENERAL PROVISIONS 1. In a residential district, no unenclosed part of a front yard, side yard, or rear yard shall be used as a parking space for a motor vehicle, boat, trailer, or other vehicle except upon a hard - surfaced driveway or parking pad. 2. All driveways and parking areas shall be fully paved, have driveway ribbons, or use permeable material as defined in this chapter. 3. Curbs cuts for all residential driveways shall meet the City of Owasso standards. Driveways shall be a minimum of ten (10) and a maximum of thirty -five (35) feet in width. All driveways or other improvements that require cutting or modifying a City sidewalk, curb, gutter, storm water conveyance system or street shall require a curb cut permit through the City of Owasso. All curb cuts or association modifications shall follow City of Owasso Design Standards. 4. One (1) additional parking pad may be constructed on lots that have the required two (2) off - street parking spaces. The parking pad shall be designed to cover the entire undercarriage of the vehicle placed upon it. The parking pad shall be accessible only from a driveway. Parking pads shall not be accessed by driving over existing curbs or through lawn areas. The additional parking pad may be constructed with any concrete, asphalt, permeable paving system or with clean washed gravel upon approval by the Community Development Administrator. In any application that uses gravel, the area shall be constructed on a stable base, shall have an underlayment or filter fabric beneath all gravel, and shall have edging that keeps all gravel in the parking area. These areas shall be properly maintained with sufficient gravel and shall be kept free of weeds and other vegetation. All gravel shall be kept off sidewalks and out of public rights -of -way. 13 CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Chapter 9 B. DRIVEWAYS 1. Ribbon Driveways or Paving Strips. Driveways can be constructed with concrete or hard - surfaced paving strips placed for vehicle wheel travel. These ribbons can be constructed of concrete, asphalt, pavers or other materials approved by the Community Development Administrator. The areas outside the ribbons can be filled with landscaping, grass, mulch, gravel or other approved materials. All areas containing grass or vegetation shall be maintained according to City Code. Areas containing mulch, gravel or other material shall contain proper edges or barriers to keep the material in the specified area and shall be maintained free of grass and weeds. See Figure 9.7 below. 2. Access to the driveway shall be limited to properly approved curb cuts or other approved access points. 3. All portions of the driveway, sidewalk and driveway apron located within the right -of -way shall be constructed of contiguous concrete or asphalt and shall meet all City standards. 14 CITY OF OWASSO OFF - STREET PARKING REQUIREMENTS Cliapter 9 9.6 DEFINITIONS ADMINISTRATOR: The term `Administrator' shall be used to define the Community Development Director, the City Planner or their designee. COMPACT PARKING: A parking stall that is designed to accommodate smaller vehicles. The stall is designed to be six (6) inches narrower and three (3) feet shorter than standard parking stalls. EGRESS: A means or place of going out. An exit. INGRESS: A means or place of entering. The act of coming in. An entrance. PAVEMENT: Surface constructed of double bituminous concrete or asphaltic concrete. PERMEABLE PAVING: Systems such as pavers, `grasscrete', permeable asphalt, and other approved applications. POINT OF SERVICE: The location where a driver comes face to face with an employee of the business and remits payment and /or is provided with goods purchased. In locations with two service windows, the first in line shall be considered the point of service. QUEUING: A place where a vehicle awaits service in a line designated only for that use. SIGHT TRIANGLE: A triangle at an intersection, formed by the two roads or rights -of -way and a third line, which must be kept clear of obstructions such as hedges so that people in one road can see cars approaching on the other. 15 M# - V The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson City Planner SUBJECT: Proposed Zoning Code Amendment - US -169 Overlay - North DATE: March 9, 2012 BACKGROUND: Overlay districts are flexible land use control tools which establish additional development standards over the base zoning districts. Typically, overlay districts are used to protect areas from undesirable uses, control architecture and design, require additional landscaping beyond the base standards, or encourage mixing residential and business activity to support pedestrian oriented development. The Community Development Department has been working on an overlay for the northern portion of the US -169 corridor for over a year. The purpose of this overlay is to develop a basic set of design standards that will ensure the orderly development of the area, while protecting the investments made by businesses in the area and making the area attractive to new industry. The proposed Overlay District for the US -169 Corridor is situated between East 86th Street North and East 126th Street North in consideration of the belief that there should be protections and standards in place for an area that will likely see the next wave of rapid growth and development that will be important for Owasso's future. This overlay continues building on the Quality of Life Plan principles and encourages sustainable development that will become a long term asset to Owasso. Being along the major corridor in Owasso, this overlay is designed to protect an area that represents a significant opportunity for business and corporate investment, important to the long term economic health of Owasso. Great opportunities abound within this corridor and this overlay proposes to establish uses and regulations that promote an environment of business, learning, and growth. Overall, this proposed US -169 Corridor Overlay District - North seeks to establish regulations that protect the investment of landowners, as well as new businesses and corporations, from unattractive, non - compatible uses, and ensure the area is visually pleasing, sustainable, and developed in a coordinated fashion. Further, the overlay will ensure consistency in development, which will ensure property values are maintained and continue to increase. The Owasso Economic Development Authority has reviewed this item at several meetings and has endorsed this draft. At present, staff anticipates bringing this item before the Planning Commission at the March 12, 2012 meeting for action. Staff held a public meeting on March 5, 2012 to discuss the planning initiative with property owners within and adjacent to the overlay district. Eighty -seven (87) people were in attendance and staff was able to answer many questions, dispel rumors about the overlay, and educate the people in attendance on what the overlay will represent for them. PROPOSED AMENDMENT TO THE ZONING CODE: The proposed amendment to the City of Owasso Zoning Code will add new Section 860.4, US- 169 North Overlay to Chapter 8, Planned Unit Developments and Overlay Districts. PLANNING COMMISSION The Owasso Planning Commission will review and take action on this item at their regular meeting on March 12, 2012. PROPOSED ACTION: Staff intends to recommend City Council approval of the proposed zoning code amendment and associated zoning map amendment and the scheduling of a public hearing for said amendments on March 20, 2012. If approved, staff will present an ordinance to the City Council codifying the changes on the April 3, 2012 City Council consent agenda. ATTACHMENTS: New Proposed Section 860.4, US -169 North Overlay CITY OF OWASSO ZONING ORDINANCE Article.)X 860.4 US -169 CORRIDOR OVERLAY DISTRICT -NORTH Definition. An overlay district is the application of an additional layer of development standards, regulations or exceptions that modifies existing land use regulations. It acts as a supplement to the underlying zoning designation. 860.4.1. PURPOSE • Encourage sustainable development that will become a long term asset to Owasso • Protect an area that represents a significant opportunity for business and corporate investment, important to the long term economic health of Owasso • Establish uses and regulations that promote the development of this area as a corridor that promotes an environment of business, learning and growth • Protect the area around Tulsa Technology Center from uses that may have a detrimental impact on the facility and the City's ability to attract quality development • Establish regulations that protect the investment of existing and new businesses and corporations from unattractive, non - compatible uses • Ensure the area is visually pleasing, sustainable, and developed in a coordinated fashion • Ensure a high quality of development that will ultimately generate an economically enhanced and pedestrian friendly area for Owasso. • Follow the principals of the Quality of Life Initiative 860.4.2 US -169 CORRIDOR OVERLAY DESIGNATED The District covers an area roughly 1/a to 1/2 mile on either side of US -169 from 86th Street North to 126th Street North, and is depicted in figure 860.2 -1 and defined on the official zoning map. 860.4.3 PERMITTED USES The base zoning districts of properties fully or partially within the designated overlay district shall not be affected except as noted in this chapter. All applicable regulations for use, yard, area, lot dimensions, utility placement, and landscaping shall be those specified for each district, including planned 1 Adopted XXX CITY OF OWASSO ZONING ORDINANCE Ardcle,)X development stipulations. Where any of the above regulations conflict with those of the overlay district, the more restrictive shall apply. - - I ith St. N. 86th St. N. N K. V S 3,400 1,700 0 V 3,400 FeetIxc;-µ Figure 860.2 -1 US -169 Overlay 2 u z 126th St. N. 1 116th St. N. u a' ui AG N ri 106th St. N. 4M u w TulsaTechnoIogy;' Tulsa Community College 'F P. Adopted XXX CITY OF OWASSO ZONING ORDINANCE ArtieleXX A. USE RESTRICTIONS 1. In AG districts, only existing agricultural uses shall be permitted and shall be subject to all applicable standards and regulations in Section 300 -330. No Specific Use Permits shall be issued for any land zoned AG and no new AG uses or businesses shall be allowed. 2. In each zoning district, all uses respective to that district shall be permitted by right or with the issuance of a Specific Use Permit, except for those listed below in Section 860.2.3 A.3. 3. Allowed Uses. Within the US -169 North Overlay, unless otherwise restricted, any use permitted, or with a specific use permit in the underlying zoning district shall be permitted. All uses shall be defined by the most recent version of the NAICS (North American Industry Classification System) book. Upon annexation all tracts of land shall be zoned commercial, office or in conformity to the existing adopted land use plan in effect at the time of the annexation. New residential development of any kind shall be developed as a Planned Unit Development (PUD) 4. The following By -Right and Specific Use Permit uses shall be prohibited in the US -169 North Overlay District. • Industrial Uses in the IH and IM District • Any new agricultural uses or businesses • Chick hatchery • Halfway house • Landfill • Bindery • Casino /Gaming Center • Juvenile Delinquency Center • Pre - Release Center • Animal and Poultry Raising • Power Plant • Sexually- oriented businesses • Bottled Gas Sales • Outdoor Kennels (not a part of veterinary or grooming business) • Taxidermist • Cemetery • Oil Well Drilling and Cleaning Establishment • Fuel oil sales (does not include gas station or convenience store) • Race tracks (auto, dog, horse) • Mini - storage warehouses • Truck stop • Shooting range (outdoor) 3 Adopted XXX CITY OF OWASSO ZONING ORDINANCE ArticleXX • Drag strip • Outdoor storage of any kind as the principal use • Portable building sales • Cesspool Cleaning • Concrete Construction Service 5. The following uses shall be permitted with the issuance of a Specific Use Permit, subject to compliance with the provisions of this section. • Auctioneer • Auto wash • Agricultural implement sales • Appliance store and repair • Woodworking shop • Aircraft sales • Boat and Recreational Vehicle sales • Fence construction company • Golf Driving range • Truck rentals • Monument sales • Camper Sales • Disinfecting Services • Lumber yard • Cabinet Maker • Plastic material sales • Construction equipment sales • Go -kart track • Outdoor Recreation including amusement parks • Auto Sales (5 Acre Maximum Parcel Size) • Auto Rental • Motor vehicle repair • Retail greenhouse • Janitorial service Vending sales and service • Exterminating services • Bus station • Any retail use with primarily outdoor sales • Park and ride lots • Motorcycle Sales 860.4.4 NON - CONFORMING USES Existing, but non - conforming properties, which existed as of the date these regulations became effective, shall be allowed to continue in the same manner after the adoption of these regulations. However, such non- conforming properties must be brought into compliance with these regulations when: 1. A property is annexed into the City; 4 Adopted XXX CITY OF OWASSO ZONING ORDINANCE ArdeleXX 2. A property owner requests any zoning change; 3. The principle use on the property is discontinued for a period of six calendar months; 4. The property is destroyed or significantly altered (60% or greater); 5. Existing access connections are altered or new access connections are requested; 6. Enlargements or improvements are made to the property that increase the gross square footage by 25 %; or 7. When any change as identified above occurs, the property owner must demonstrate that the change to the property shall not significantly impair the safe and efficient flow of traffic within the study area. The Administrator may require the property owner to provide a site specific traffic study to determine the potential impacts of the proposed changes as part of the site development plan. 860.4.5 EXISTING USES A. SINGLE FAMILY RESIDENTIAL - The US -169 North Overlay shall not affect existing single family residential uses, neighborhoods, or platted residential developments. Said uses may continue to exist in perpetuity until such time as they may be redeveloped or rezoned for another use. B. PROPERTIES OUTSIDE OWASSO CITY LIMITS - This overlay covers areas that are currently outside of Owasso Citv Limits. Until these properties are annexed into Owasso City Limits, they shall not be required to comply with the regulations of this chapter. Once annexed, these properties shall be subject to the regulations set forth in this chapter. 860.4.6 LANDSCAPE REQUIRMENTS Development and or redevelopment shall comply with Chapter 20 of the Owasso Zoning Code with the following additional requirement: 1. All signage shall have shrubs and /or perennial flowers at the base. Said shrub /flower bed shall and be enclosed with an edging material such as brick, stone, steel edging, concrete or similar material. 860.4.7 GENERAL REQUIREMENTS 1. All development shall follow City of Owasso procedures and requirements described in Section 2, General Provision, except as noted in this Section. 2. Architectural details and /or drawings shall be submitted to the Community Development Department at the time of site plan submittal. Architectural plans shall depict architectural details outlined in this Section and shall consist of: 5 Adopted X'Y CITY OF OWASSO ZONING ORDINANCE ArticleXX a. Preliminary renderings or drawings of building elevations plus typical cross sections to clearly define the character of the project and to ensure these provisions are met; and b. Exterior building materials inventory to indicate compliance with this Section. The Administrator shall review the proposed building materials for compliance. 860.4.8 DESIGN CONSIDERATIONS Developments shall be evaluated using the following criteria A. COMPATABILITY Adjacent buildings shall relate in similarity of architectural style, roof style, and configuration. B. PROPORTIONS Windows, doors, columns, piers, projections, ribs, awnings, cornices, parapets, eaves, and other building components shall be proportional to the overall scale of the building. Windows should be greater in height than width, unless otherwise required by a specific design feature or architectural style. 860.4.9 BUILDING AND SITE DESIGN STANDARDS A. BUILDING ENTRANCE Primary building entrances shall be clearly defined, and shall be recessed or framed by a sheltering element such as an awning, arcade, overhang, or portico (in order to provide weather protection for pedestrians). Public entrances flush with the building wall with no cover are not allowed. (See Figure 860.2 -3) Figure 860.2 -3 6 Adopted XVC CITY OF OWASSO ZONING ORDINANCE ArticleXX B. BOULEVARD ENTRANCE For developments containing total floor area in excess of 50,000 square feet, the principal access into the site shall be a boulevard incorporating a 10 -foot wide landscaped center median. C. OFF STREET PARKING Off street parking areas are encouraged to be located to the side or rear of buildings or in the interior of a block whenever possible. See Figure 860.2 -4. Off- street parking located between the front of the building and the street right -of -way shall be limited to two rows plus the drive aisle. See figure 860.2- 5. Loading areas shall be located behind the main building and screened in accordance with Chapter 20. All parking lots, drives, aisles and other elements shall comply with Chapter 9 of the Owasso Zoning Code. ARTERIAL _ coTiii © =ozo� ro o o. a © , UTFU o 0 a co ao 0 O ©� Figure 860.2 -4 Preferred Off - Street Parking Configurations 7 Adopted XXX CITY OF OWASSO ZONING ORDINANCE ArticleXX r r I k, ,ire- Figure 860.2 -5 Acceptable Front Yard Parking Configuration D. BUILDING SETBACK It is the intent of this chapter to enhance and preserve the character of the overlay by placing parking areas to the rear of lots or along the sides of buildings and bring visually pleasing building architecture to the front, therefore building setbacks along highway frontage roads may be reduced to 20 feet. E. TRANSIT STOPS All transit stops shall be covered to offer shade and shelter from the elements. F. OUTDOOR SPACE Each site with a building larger than 10,000 square feet shall be designed to include public pedestrian walkways internally and throughout the development, linking all areas and buildings facilities open to the public, and shall include one (1) or more plazas or courtyards with benches, or patios /seating areas. For single developments containing total floor area in excess of 80,000 square feet, at least one (1) outdoor space or site amenity shall be required on the site or on adjacent land, in addition to the required plaza or courtyard area. 8 Adopted X'Y CITY OF OWASSO ZONING ORDINANCE ArtieleXX All features shall be accessible, useable spaces. Outdoor Space or Site Amenities may include, but are not limited to: 1. Window shopping walkway 2. Water feature 3. Clock tower 4. Seating walls 5. Benches 6. Courtyards or plazas 7. Fountains 8. Sculpture or public art The Administrator may approve any other such deliberately shaped area or focal feature or amenity that, in the judgment of the Administrator, adequately enhances such community and public spaces. G. SIDEWALKS All buildings, parking areas, public spaces, amenity features, and adjoining developments of similar use, shall be linked with sidewalks. Sidewalks shall be provided along public streets that provide access to the development. Sidewalks shall be constructed in accordance with the standards for sidewalks as set forth in City of Owasso Engineering Standards. H. EXTERIOR MATERIALS Exterior building materials shall include brick, split -faced concrete block, stone, stucco, synthetic stucco, or cement -board or wood siding. Metal may be used as accent material, and cumulatively may not exceed 20 percent of the area of any individual exterior wall. All windows and doors to customer service areas along building frontages at the ground floor level on any retail building shall be transparent. 1. MULTIPLE BUILDINGS IN COMMERCIAL CENTERS In order to achieve unity between all buildings in a commercial development consisting of more than one building, all buildings in such a development, including pad site buildings, shall employ a consistent architectural style or theme, be constructed of similar exterior materials, and feature similar colors. Design criteria for large and multi -phase developments shall be provided for review. I. ROOF PITCH Flat roofs and roofs with a pitch of less than 3:12 require a parapet wall. Eaves a minimum of one (1) foot from the building face shall profile a pitched roof. Roofing for pitched roofs greater than 6:12 shall be wood, tile, slate, architectural asphalt shingles, or low - reflectivity metal (flat or matte finish). Applied mansard roofs shall not be permitted. 9 Adopted XXY CITY OF OWASSO ZONING ORDINANCE ArtieleXX J. PARAPET WALLS Parapet walls shall be a minimum of 2 feet and a maximum of 6 feet in height. K. ELECTRICAL AND SERVICES EQUIPMENT HVAC and similar types of incidental machinery or equipment shall be screened from view in accordance with Chapter 20. Utility meters, aboveground tanks, satellite dishes and antennas shall also be screened from view. Wall- mounted mechanical equipment that extends six inches (6 ") or less from the outer building wall shall be designed to blend in with the color and architectural design of the subject building. Unless a waiver is authorized by the City Council, all electrical and telephone lines and wires including, but not limited to, street lighting, shall be placed underground. Feeder and other major transmission lines may remain overhead. All utility installation shall conform to the City's adopted Technical Standards and Specifications. L. WALL ARTICULATION Facades shall have a recognizable "base" consisting of (but not limited to): walls, ledges, sills, integrally textured materials (such as stone or other masonry), integrally colored and patterned materials, or planters. Facades shall also have a recognizable "top" consisting of (but not limited to): cornice treatments with integrally textured materials (other than colored "stripes" or "bands "), sloping roofs (with overhangs and brackets), or stepped parapets. All sides of a building and any accessory structure shall utilize materials and design characteristics consistent with those of the front facade. In order to prevent Large flat expanses of featureless exterior walls, structures having single walls exceeding fifty feet (50') in length shall incorporate two or more of the following features at least every fifty feet (50') in length (See Figure 860.2 -6): 1. Changes in color, graphical patterning, changes in texture, or changes in material 2. Projections, recesses, and reveals, expressing structural bays or other aspects of the architecture with a minimum change of plane of twelve inches (12 ") 3. Windows and fenestration 4. Gable projections 5. Horizontal /vertical breaks 6. Other similar techniques The Administrator may approve variations or alternate treatments, so long as the intent of the ordinance is met. 10 Adopted ,-UX CITY OF OWASSO ZONING ORDINANCE ArdcleXX Figure 860.2.6 M. SIGNAGE Signs shall be permitted in accordance with Chapter 18 of the Owasso Zoning Code, with the following exceptions: 1. Pole signs of any type over twenty five (25) feet in height are prohibited. Pole signs shall only be allowed on parcels adjacent to US -169. 2. All signs not attached to buildings shall be of monument form and constructed of materials that compliment the main building(s). 3. All signs not attached to buildings shall be set in a landscaped bed. 4. Maximum height shall be twenty five (25) feet for property with frontage on US -169 and SH -20. 11 Adopted X X CITY OF OWASSO ZONING ORDINANCE ArddeXX 5. Maximum height shall be twenty (20) feet for property with frontage on all arterial roads. 6. Maximum height for signage shall be ten (10) feet for all other public roads. 7. Full video message boards and signs are prohibited within the Overlay District. N. BUILDING ORIENTATION All primary buildings on lots or tracts with frontage on the highway shall be oriented towards the highway. If any such building is on a lot or tract with a second frontage, it shall have equally detailed and prominent facades, constructed of equally high quality materials, facing both the highway and the secondary street. All buildings should be oriented towards the front of the lot, with parking lots towards the rear or alongside buildings. 0. COMMERICIAL DRIVE THROUGH LANES Drive - through facilities associated with commercial uses shall be architecturally integrated with the building. Q. OUTDOOR DISPLAY AND SALES All outdoor display or sales areas shall be shown on the site plan and shall encompass less than 20% of the area of the building footprint. Said display area shall be landscaped to provide definition of the area. R. SCREEENING OF REFUSE COLLECTION AND LOADING AREAS Refuse collection areas shall be screened in accordance with Chapter 20. In order to reduce the visual and acoustic impacts of these functions on adjacent properties and public streets, non - enclosed service, storage, and off - street loading areas shall be screened with opaque sight- obscuring walls and /or fences of between six feet (6') and eight feet (8') in height made of durable materials. Screening materials shall be the same as, or of equal quality to, the materials used for the primary building and landscaping. 12 Adopted XYX The Citdyw�rilou — Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Karl Fritschen Community Development Director SUBJECT: Proposed Zoning Code Text Amendment - Small Wind Energy and Commercial Wind Energy Systems DATE: March 9, 2012 BACKGROUND: Alternative energy sources are becoming an affordable option for many homeowners, commercial businesses, and educational institutions. The "Go Green" Initiative, which was presented to the City Council in March, 2010, is a document that identifies different opportunities the City should consider in an effort to conserve energy, protect the environment, and reduce its carbon footprint. This document recommended that development criteria be prepared to allow provisions for constructing small wind energy systems. Additionally, staff has received a few inquiries on the requirements for wind energy systems. With the price of fuel and energy showing no signs of abating, it is believed that these inquiries will continue, especially as the technology for wind energy continues to evolve and becomes more affordable. Considering the above, staff conducted research about wind energy systems and developed the attached requirements for the installation of small wind energy systems for both residential and commercial uses. The attached criteria, which will become a new section in Chapter 15 of the Owasso Zoning Code, were developed based on current technology. As the technology for wind energy improves, it will be important to revisit these criteria to ensure they remain current. The proposed change provides a comprehensive approach for the development of small wind energy systems and ensures that there is consistency in their construction and placement. PROPOSED TEXT AMENDMENT TO THE OWASSO ZONING CODE: The attached document is a draft of the proposed change to the Owasso Zoning Code. If approved, this document will amend Chapter 15, Telecommunication Towers, by adding a new section 1530. Additionally, the title of Chapter 15 will be changed to read Telecommunication Towers and Small Wind Energy and Commercial Wind Energy Systems. Per Ordinance No.883, which was approved by the City Council on February 6, 2007, the City Manager may promulgate rules after presenting proposed text changes in writing to the Planning Commission and City Council for amendments to Chapters 15 -21 of the Owasso Zoning Code. This means that no specific ordinance is required to change those chapters of the Zoning Code. Once the City Council approves the language of the amendment, it will be placed on the consent agenda of a regular meeting of the City Council. The City Council may review and make changes to the document during a 30 -day review period after it is placed on the consent agenda. After the 30 -day review period the new changes will be adopted as written unless the City Council requests any modifications. Once adopted, the proposed changes will become effective. Some key elements of the proposed amendment include: • Minimum lot size standards • Setbacks from property lines and inhabited structures • Noise levels • Visual appearance • Permit requirements • Access control REASON FOR THE PROPOSED CHANGE: This zoning code amendment recognizes the need and proliferation of alternative energy sources and is designed to ensure that a process and procedure is in place for the safe construction of wind towers. PROPOSED ACTION: This item is for discussion purposes only at this time. Staff intends to bring this item back before the City Council at the April, 2012 work session for continued discussion. ATTACHMENTS: Draft, Section 1530, Small Wind Energy and Commercial Wind Energy Systems 1530 SMALL WIND ENERGY AND COMMERCIAL WIND ENERGY SYSTEMS 1530.1 PURPOSE The purpose of this chapter is to provide standards that will protect the health, safety and general welfare of the public and achieve the following: Provide design criteria that establish minimum requirements for small wind energy systems and commercial wind energy systems as defined herein to ensure the safe installation of wind towers in the City of Owasso • Support the principals identified in the Go -Green Initiative • Promote energy savings and the use of `green infrastructure' 1530.2 APPLICABILITY The requirements of this ordinance shall apply to all small wind energy systems and commercial wind energy systems proposed after the effective date of this ordinance. Wind energy systems for which a required permit has been properly issued prior to the effective date of this ordinance shall not be required to meet the requirements of this ordinance; provided, however, that any such system shall be installed and functioning within 24 months of the date of the permit. Any system that has been installed but not used for two consecutive years may not be subsequently used without meeting the requirements of this ordinance. No preexisting system shall be altered in any manner that would increase the degree of nonconformity with the requirements of this ordinance and no alterations shall be made to a nonconforming preexisting system during its life which exceeds 50% of its fair market value. If such �- system is destroyed or damaged to the extent of more than 50% of its fair market value at the time of destruction or damage, it shall not be reconstructed except in conformity with this ordinance. 1530.3 SMALL WIND ENERGY SYSTEM REQUIREMENTS A. Permitted Locations. A small wind energy system is permitted in any zoning district. B. Minimum Lot Size. No wind energy system shall be erected on any lot less than one acre in size. C. Total Height. For property sizes between one acre and two acres, the total height shall not exceed 60 feet. For property sizes between two and five acres, the total height shall not exceed 80 feet. For property sizes greater than five acres, the total height shall not exceed 100 feet. D. Location. No small wind energy system shall be located in any front or side yard. E. Setbacks. 1. Property lines. A small wind energy system shall be set back from the nearest property line, public road right -of -way and communication and electrical line not less than 1.5 times its total height. 2. Inhabited Structures. A small wind energy system shall be set back from the nearest inhabited structure not less than 1.5 times its total height. F. Design Standards. 1. Monopole or Freestanding Design. The design of the small wind energy system shall be of a monopole or freestanding design without guy wires. 2. Minimum Blade Height. The minimum height of the lowest extent of a turbine blade shall be 30 feet above the ground or 30 feet above any structure or obstacle within 75 feet from the tower. 3. Access. No tower shall have a climbing apparatus within 12 feet of the ground. All access doors or access ways to towers and electrical equipment shall be lockable. 4. Noise. No small wind energy system shall exceed 60 dBA as measured at the property line or 50 dBA as measured at the nearest neighboring inhabitable building. 5. Visual Appearance. Small wind energy systems shall be finished in a rust - resistant, non - obtrusive finish and color that is non - reflective. No small wind energy system shall be lighted unless required by the FAA. No advertising signs of any kind or nature whatsoever shall be permitted on any small wind energy system. No transmission equipment shall be installed on the tower. All equipment shall be screened with either a six foot opaque fence or with evergreen vegetation not less than six foot in height. 6. Electrical Interconnections. All electrical interconnection or distribution lines shall be underground and comply with all applicable codes and public utility requirements. 7. Signal Interference. Efforts shall be made to site small wind energy systems to reduce the likelihood of blocking or reflecting television and other communication signals. If signal interference occurs, both the small wind energy system owner and individual receiving interference shall make reasonable efforts to resolve the problem. No small wind energy system shall cause permanent and material interference with television or other communication signals. 8. Overspeed Controls. Every small wind energy system shall be equipped with both manual and automatic overspeed controls. G. Permit Applications. Application for a small wind energy system shall include the following information. 1. Site plan. A site plan shall be drawn to scale showing the location of the proposed small wind energy system and the locations of all existing buildings, structures and property lines along with distances. 2. Elevations. Elevations shall be provided of the site drawn to scale showing the height, design and configuration of the small wind energy system and the height and distance to all existing structures, buildings, electrical lines and property lines. 3. Engineering Specifications. Standard drawings and an engineering analysis of the systems tower including weight capacity. 4. Foundations and Geotechnical. A standard foundation and anchor design along with soil conditions and specifications for the soil conditions at the site. 5. Tower Specifications. Specific information on the type, size, rotor material, rated power output, performance, safety and noise characteristics of the system including the name and address of the manufacturer, model and serial number. 6. Safety Measures. Emergency and normal shutdown procedures shall be provided as part of the application for a wind energy system. 7. Electrical Connection. A line drawing of the electrical components of the system in sufficient detail to establish that the installation conforms to all applicable electrical codes shall be provided and evidence that the provider of electrical service of the property has been notified of the intent to install an interconnected electricity generator unless the system will not be connected to the electricity grid. 1530.4 COMMERCIAL WIND ENERGY SYSTEM REQUIREMENTS A. Permissible Locations. A commercial wind energy system may be permitted as a conditional use (special exception) in the General Agricultural District. B. Minimum Parcel Size. No commercial wind energy system shall be erected on any parcel less than 10 acres in size. C. Total Height. The total height of a commercial wind energy system shall not exceed 150 feet. D. Setbacks. 1. Property Lines. A commercial wind energy system shall be set back from the nearest property line and public road right -of -way not less than 500 feet. 2. Other uses. No commercial wind energy system shall be located within 1320 feet of a platted subdivision, park, church, school or playground. E. Design Standards. A commercial wind energy system shall comply with the design standards set forth in subparagraphs 6(a) through (e) Section 4. F. Permit Applications. A commercial wind energy system shall comply with the permit application requirements set forth in subparagraphs (a) through (h), Section 5. 1530.5 NON USE 1. Any small wind energy system or commercial wind energy system which complies with the terms of this ordinance which is not used for two years, excluding repairs, shall be removed within the following six months. Failure to remove the system shall be deemed a violation of this ordinance. 2. Any small wind energy system or commercial wind energy system which is non- conforming and which is not used for one year, excluding repairs, shall be removed within the following six months. Failure to remove the system shall be deemed a violation of this ordinance. 1530.6 DEFINITION 1. Total Height. The distance measured from ground level to the blade extended at its highest point. 2. Small Wind Energy System. A wind energy conversion system consisting of a wind turbine, a tower and associated control or conversion electronics which will be used primarily to reduce on -site consumption of utility power. 3. Windmill Rotor. That portion of the windmill which includes the blades, hub and shaft. 4. Windmill Tower. The supporting structure on which the rotor, turbine and accessory equipment are mounted. 5. Commercial Wind Energy System. A wind energy conversion system consisting of more than one wind turbine and tower, a wind energy conversion system which will be used primarily for off -site consumption of power.