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Home My WebLink About2012.03.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: March 20, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6;00 p,m, on Friday, March 16, 2012. Sherry Bishop, ity Clerk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the March 6, 2012 Regular Meeting and the March 13, 2012 Special Meeting Attachment # 3 -A B. Approval of Claims Attachment # 3 -13 C. Acknowledge receipt of the monthly budget status report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to a request for approval of the 106th Street North Water Line Replacement Materials Bid Mr. Dwayne Henderson Attachment # 5 Staff recommends award of contract for the 106th Street North Water Line Replacement Materials to Water Products of Oklahoma, Incorporated, in the amount of $125,011.41. 6. Report from OPWA Manager Report from OPWA Attorney 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 6, 2012 The Owasso Public Works Authority met in regular session on Tuesday, March 6, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p,m. on Friday, March 2, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:02 p.m. I M J i f ►� K i lIL K i l-\ l l PRESENT ABSENT Doug Bonebrake, Chairman Bryan Stovall, Vice Chairman Steve Cataudella, Trustee Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Warren Lehr, Assistant Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A, Approval of Minutes of the February 21, 2012 Regular Meeting B. Approval of Claims Mr. Brown moved, seconded by Mr. Stovall, to approve items the Consent Agenda with claims totaling $1,386,080.31. Also included for review were payroll payment reports for pay period 02/25/2012. YEA: Ross, Stovall, Brown, Cataudella, Bonebrake NAY: None Motion carried 5 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required Owasso Public Works Authority March 6, 2012 ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO ACCEPT THE RAM TANK INTERIOR PROJECT AND AUTHORIZE FINAL PAYMENT Mr. John Feary presented the item recommending Trustee acceptance of the Ram Tank Interior Project and authorization to issue final payment in the amount of $8,155 to Luckinbill Incorporated for a total project amount of $163,100. After discussion, Mr. Brown moved, seconded by Mr, Ross to accept the Ram Tank Interior Project and authorize final payment, as recommended. YEA: Stovall, Brown, Cataudella, Ross, Bonebrake NAY: None Motion carried 5 -0 ITEM 6 REPORT FROM OPWA MANAGER No report ITEM 7 REPORT FROM OPWA ATTORNEY No report ITEM 8 NEW BUSINESS None ITEM 9 ADJOURNMENT Mr. Brown moved, seconded by Mr. Cataudella, to adjourn the meeting. YEA: Cataudella, Ross, Stovall, Brown, Bonebrake NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:06 p.m. Doug Bonebrake, Chairman Ashley Hickman, Minute Clerk 4 OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING TUESDAY, MARCH 13, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, March 13, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, March 9, 2012. ITEM 1: CALL TO ORDER Mayor Doug Bonebrake called the meeting to order at 6:05 p.m. PRESENT ABSENT Doug Bonebrake, Mayor /Chairman Bryan Stovall, Vice Mayor /Vice Chairman Steve Cataudella, Councilor /Trustee Charlie Brown, Councilor /Trustee Patrick Ross, Councilor /Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Street Rehabilitation Bid Update B. 106th Street Water Line material Bid Review C. 1 l 6th Street North Box Replacement Material Bid Review D. Multi -Use Firearms Training Facility -Bid Review for Phase I Roger Stevens presented each item and discussion was held. It was further explained that each item will be placed on the March 20 agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Utility Easement Closure Process Review B. CDBG Process Discussion C. Parking Chapter Amendments Proposed Ordinance D. Highway 169 Overlay District E. Wind Tower Ordinance F. Capital Improvements Committee Recommendation Update G. City Manager Report Sales Tax Report Bronce Stephenson presented item A, Utility Easement Closure Process Review, and discussion was held. Karl Fritschen presented item B and discussion was held. A Public Hearing will be held at the March 20 City Council Meeting. Bronce Stephenson presented item C and discussion was held. It was further explained that this item will be placed on the March 20 agenda for consideration and appropriate action. Councilor Cataudella left the meeting at 7:05 p.m. Karl Fritschen and Bronce Stephenson presented item D and discussion was held. A Public Hearing will be held at the March 20 Council Meeting. Owasso City Council March 13, 2012 Karl Fritschen presented item E and discussion was held. This item will be brought back to the April work session for further review. Warren Lehr presented item F and discussion was held. A Capital Improvements Committee meeting is scheduled for March 19. Sherry Bishop presented item G and discussion was held. Ms. Bishop gave an update on the OWRB refinancing. ITEM 4: REPORT FROM CITY COUNCILORS Councilor Brown asked for an update on the CNG project ITEM 5: ADJOURNMENT Mr. Stovall moved for adjournment, seconded by Mr. Brown YEA: Ross, Stovall, Brown, Bonebrake NAY: None Motion carried 4 -0. Meeting adjourned at 7:55 p.m. Juliann M. Stevens, Deputy City Clerk 2 Doug Bonebrake, Mayor /Chairman Claims List 3/20/2012 Budget Unit Title Vendor Name Payable Description jPayment Amouni OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 442.49 TOTAL OPWA 442.49 OPWA ADMINISTRATION JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 25.44 JPMORGAN CHASE BANK DELL - COMPUTER 1,468.99 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 712.28 AT &T CONSOLIDATED PHONE BILL 317.40 JPMORGAN CHASE BANK CHARACTER TRAINING 41.95 UNITED STATES CELLULAR CORPORATION CELL BILL 59.57 JPMORGAN CHASE BANK CHARACTER TRAINING 66.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 218.46 JPMORGAN CHASE BANK CHARACTER TRAINING 168.31 JPMORGAN CHASE BANK OWASSO BATTERY - BATTERY 37.77 JPMORGAN CHASE BANK CHARACTER TRAINING 30.32 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE 216.78 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.00 TOTAL OPWA ADMINISTRATION 3,446.27 UTILITY BILLING TYRONE EUGENE DINKINS METER READER 288.00 KATHLEEN A BALSIGER METER READER 531.90 TODD C. KIMBALL METER READER 469.80 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES -30.65 TODD C. KIMBALL METER READER 520.20 KATHLEEN A BALSIGER METER READER 149.85 TOTAL UTILITY BILLING 1,929.10 WATER SHERWOOD CONSTRUCTION CO, INC CONCRETE 169.00 JPMORGAN CHASE BANK ARMOR PPE - SAFETY APPAREL 54.05 JPMORGAN CHASE BANK ROADSAFE -CONES 481.84 JPMORGAN CHASE BANK LOWES -PIPE 15.22 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 25.95 JPMORGAN CHASE BANK LOWES- IMPACT DRILL 235.22 JPMORGAN CHASE BANK LOWES -KEYS 17.80 JPMORGAN CHASE BANK LOWES -PLUG 13.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.95 JPMORGAN CHASE BANK WATER PROD -PARTS 1,111.35 JPMORGAN CHASE BANK WALMART - SAFETY GEAR 98.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.95 JPMORGAN CHASE BANK BROWN FARMS -SOD 65.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 65.00 OWASSO TOP SOIL DIRT FOR WATER DEPT. 40.00 JPMORGAN CHASE BANK YELLOWHOUSE MACH -HOSE 37.48 ANCHOR STONE COMPANY CRUSHER RUN STONE 135.80 Page 1 Claims List 3/20/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... FLEETCOR TECHNOLOGIES FUELMAN - FEB, 2012 1,974.97 CITY GARAGE LABOR /OVERHEAD - FEB, 201 1,000.00 CITY GARAGE VEH & TRK PARTS - FEB, 20 383.80 JPMORGAN CHASE BANK BROWN FARMS -SOD 21.00 CITY OF TULSA UTILITIES WATER 93,530.02 CITY OF TULSA UTILITIES WATER 72,674.40 TOTAL WATER 172,251.00 WASTEWATER TREATMENT CITY GARAGE VEH & TRK PARTS - FEB, 20 1,378.92 JPMORGAN CHASE BANK LOWES- SUPPLIES 64.94 JPMORGAN CHASE BANK FASTENAL- HARDWARE 25.77 JPMORGAN CHASE BANK FASTENAL- HARDWARE 39.31 JPMORGAN CHASE BANK LOWES- SUPPLIES 87.34 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,796.81 FLEETCOR TECHNOLOGIES FUELMAN - FEB, 2012 1,054.49 JPMORGAN CHASE BANK LOWES- SUPPLIES 20.04 CITY GARAGE LABOR /OVERHEAD - FEB, 201 500.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 187.92 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.91 UNIFIRST HOLDINGS LP UNIFORM RENTAL 53.02 JPMORGAN CHASE BANK WELSCO -WIRE 74.70 JPMORGAN CHASE BANK LOWES- REFUND -7.12 JPMORGAN CHASE BANK LOWES -SAW BLADES 44.94 JPMORGAN CHASE BANK LOWES -PLUG ADAPTERS 63.05 JPMORGAN CHASE BANK NCL -LAB SUPPLIES 193.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.08 JPMORGAN CHASE BANK HOME DEPOT -KEYS 3.56 JPMORGAN CHASE BANK HOME DEPOT -KEYS 8.09 JPMORGAN CHASE BANK LOWES- SUPPLIES 56.95 AT &T CONSOLIDATED PHONE BILL 133.88 JPMORGAN CHASE BANK BUMPR2BUMPR- RATCHET STRAP 64.72 JPMORGAN CHASE BANK OFFICE DEPOT - CLIPBOARDS 5.49 JPMORGAN CHASE BANK ARMOR PPE - SAFETY APPAREL 54.05 JPMORGAN CHASE BANK LOWES- HARDWARE 7.18 TOTAL WASTEWATER TREATMENT 6,966.54 WWTP EXPANSION IGREELEY & HANSEN, LLC LBX 619776 mmm7CONSTRUCTION SERVICES 5,698.00 TOTAL WWTP EXPANSION 5,698.00 WASTEWATER COLLECTION: JPMORGAN CHASE BANK LOWES -PARTS 19.23 TREASURER PETTY CASH EXPENSES FOR BROKEN PIPE 59.78 JPMORGAN CHASE BANK BUMPER TO BUMPER -TOOLS 11.23 JPMORGAN CHASE BANK LOWES -PARTS 58.57 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 48.93 Page 2 Claims List 3/20/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION; JPMORGAN CHASE BANK ATWOODS - SAFETY APPAREL 129.99 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 20.96 JPMORGAN CHASE BANK LOWES- MORTAR MIX 50.18 JPMORGAN CHASE BANK LOWES -TIE DOWN STRAPS 37.94 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 112.91 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 12.95 JPMORGAN CHASE BANK ARMOR PPE - SAFETY APPAREL 54.05 JPMORGAN CHASE BANK ROADSAFE -CONES 481.84 JPMORGAN CHASE BANK WATER PROD -RING RISERS 189.49 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 86.89 JPMORGAN CHASE BANK LOWES- SUPPLIES 45.52 UNIFIRST HOLDINGS LP UNIFORM RENTAL 25.91 SHERWOOD CONSTRUCTION CO, INC CONCRETE 108.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 25.91 JPMORGAN CHASE BANK WATER PROD - REPAIR BANDS 735.99 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 195.00 JPMORGAN CHASE BANK WATER PROD -TOOLS 149.25 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 126.93 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 250.92 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 CITY GARAGE LABOR /OVERHEAD - FEB, 201 833.33 FLEETCOR TECHNOLOGIES FUELMAN - FEB, 2012 1,406.87 JPMORGAN CHASE BANK WALMART- SAFETY GEAR 168.00 JPMORGAN CHASE BANK LOWES -LOCKS 62.66 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 5.89 CITY GARAGE VEH & TRK PARTS - FEB, 20 819.67 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 652.45 TOTAL WASTEWATER COLLECTIONS 7,013.49 SANTA FE LIFT STATION W. N. COUCH, INC IGREELEY SANTA FE LIFT STATION 332,637.10 & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 9,378.54 TOTAL SANTA FE LIFT STATION 342,015.64 REFUSE COLLECTIONS JPMORGAN CHASE BANK FLUID SPECIALTIES -HOSES 142.54 JPMORGAN CHASE BANK BUMPER TO BUMPER -TOOLS 18.14 AT &T CONSOLIDATED PHONE BILL 22.31 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 6,375.82 JPMORGAN CHASE BANK ARMOR PPE - SAFETY APPAREL 54.05 CITY GARAGE VEH & TRK PARTS - FEB, 20 1,525.33 JPMORGAN CHASE BANK WALMART - SAFETY GEAR 98.00 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 6,776.73 FLEETCOR TECHNOLOGIES FUELMAN - FEB, 2012 6,424.33 CITY GARAGE LABOR /OVERHEAD - FEB, 201 3,333.33 JPMORGAN CHASE BANK BUMPER2BUMPER -PARTS 2.96 UNITED STATES CELLULAR CORPORATION CELL BILL 59.57 Page 3 Claims List 3/20/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni REFUSE COLLECTIONS... LENOX WRECKER SERVICE INC TOWING 225.00 JPMORGAN CHASE BANK CRANE CARRIER -BRAKE VALVE 180.70 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.36 JPMORGAN CHASE BANK ALSUMA- REPAIRS 2,041.10 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.33 TOTAL REFUSE COLLECTIONS 27,370.60 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM RENTAL 11.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 11.20 LENOX WRECKER SERVICE INC PLASTIC TRAILER TOW 156.00 CITY GARAGE LABOR /OVERHEAD - FEB, 201 166.66 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,189.48 JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 2,841.64 AT &T CONSOLIDATED PHONE BILL 22.31 JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 3,660.10 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,644.46 TOTAL RECYCLE CENTER 9,703.05 FUND GRAND TOTAL 576,836.1 OPWA ST SUB - DEBT SE TYANN DEVELOPMENT COMPANY, INC DEVELOPMENT AGREEMENT _F 37,175.29 37,175.29 SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 15,733.71 TOTAL OPWA ST SUB - DEBT SERV 52,909.00 FUND GRAND TOTAL 52,909.0 OPWA GRAND TOTAL $629,745.18 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 3/10/2012 Department Payroll Expenses Total Expenses OPWA Administration 8,754.41 13,024.58 Utility Billing 4,921.60 8,122.07 Water 9,717.64 17,346.97 Wastewater 11,042.85 19,211.79 Wastewater Collection 5,390.65 9,844.41 Santa Fe Lift Station 1,900.00 2,114.32 Refuse 8,617.24 14,007.00 Recycle Center 1,054.40 1,929.54 FUND TOTAL 51,398.79 85,600.68 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2011 -2012 Statement of Revenues & Expenses As of February 29, 2012 OPERATING REVENUES: Water Wastewater Refuse & recycle Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers in Transfers out TOTALTRANSFERS OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt Expenditures of OWRB Debt TOTAL OWRB PROCEEDS AND EXPENDITURES NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET 305,718 3,328,231 4,613,000 72.15% 250,908 2,078,288 3,286,600 63.24% 128,478 1,166,070 1,753,100 66.51% 103,960 336,845 475,700 70.81% 677 374,229 299,900 124.78% 789,741 7,283,663 10,428,300 69.85% 172,108 1,478,951 2,286,411 64.68% 187,389 2,204,352 3,108,610 70.91% 126,162 958,557 1,888,767 50.75% 79,629 620,712 754,225 82.30% 191,380 1,770,543 3,077,036 57.54% 756,668 7,033,115 11,115,049 63.28% 33,073 250,548 (686,749) - 36.48% - 131,031 249,900 52.43% (4,280) (243,671) (300,000) 81.22% (4,280) (112,640) (50,100) 224.83% 568,445 2,018,907 7,565,432 26.69% (560,138) (1,762,651) (7,565,432) 23.30% 8,307 256,256 - 37,099 394,164 (736,849) 2,973,273 2,973,273 3,367,437 2,236,424 p The City Wit out Limits. TO: Honorable Chair and Trustees Owasso Public Works Authority FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: 106th Street North Water Line Replacement Materials Bid Review DATE: March 16, 2012 BACKGROUND: The Owasso hydraulic modeling software recommends several improvements to be made to the Owasso water system to increase pressures to outlying areas and to improve circulation. One of the projects recommended an interconnection between two dead -end lines between Mingo Road and Garnett Road along 106th Street North. Connecting these lines will improve water quality and pressure to the Hillside, Hale Acres, Country Estates, Westport, Meadowcrest, and Steed subdivisions. The project was designed by the Engineering Department and will be constructed by the Water Department. Therefore, there is no need to bid the construction of the project. However, since the cost of materials for the project will exceed $50,000, the materials must be put to competitive bid. Funding in the amount of $150,000 is included in the FY 2011 -2012 Water Division budget for this improvement. BID PROCESS: An advertisement for bids was published March 1 and March 8 for the purchase of pipe, valves, and fittings associated with the waterline improvement project. Two (2) potential bidders ordered bid documents. The bid opening occurred on March 9, 2012, with two (2) bids being submitted. Results are as follows: Bidder Base Bid Water Products of Oklahoma, Inc., Owasso, Oklahoma $125,011.41 Utility Supply Company, Inc., Tulsa, Oklahoma $133,367.75 City Engineering and Water Department staff members completed their bid evaluation, and Water Products of Oklahoma was determined to be the lowest qualified bidder. Staff has worked with Water Products of Oklahoma in the past and has had success working with them. BID ANALYSIS: The bids received were competitive between the two companies. Both bids were reviewed and no irregularities were found. FUNDING: Funding for this project is available in the FY 2011-2012 Water Distribution Operating Budget. RECOMMENDATION: Staff recommends award of the 106'" Street North Water Line Project Materials Contract to Water Products of Oklahoma, Inc., in the amount of $125,011.41 ATTACHMENT: A. Location Map CITY OF OWASSO j 'N Niiin 'Kn-cl PO. l4ox IW. f XV fl INA.-I 4)K';.U)-;i 9]H 1 W, A 5(w 1 E 106th St N Water main Extension Project North W" �%E,Lgc.