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Home My WebLink About2012.03.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: March 20, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, March 16, 2012. Sherry Bishop, Cit Jerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the March 6, 2012 Regular Meeting and the March 13, 2012 Special Meeting Attachment # 3-A B. Approval of Claims Attachment # 3-B C. Acknowledge receipt of the monthly budget status report Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 6, 2012 The Owasso Public Golf Authority met in regular session on Tuesday, March 6, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, March 2, 2012, ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:06 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Bryan Stovall, Vice Chairman Steve Cataudella, Trustee Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Warren Lehr, Assistant Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the February 21, 2012 Regular Meeting B. Approval of Claims Mr. Brown requested item B be removed from the consent agenda for separate consideration. Mr. Brown moved, seconded by Mr. Stovall to approve item A of the Consent Agenda. YEA: Ross, Brown, Cataudella, Stovall, Bonebrake NAY: None Motion carried 5-0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA Mr. Warren Lehr responded to questions relating to item B, Approval of Claims, on the consent agenda, Mr, Brown moved, seconded by Mr. Stovall to approve item B of the consent agenda with claims totaling $14,444.70, Also included for review were the payroll payment reports for pay period 02/25/2012, YEA: Stovall, Ross, Brown, Cataudella, Bonebrake NAY: None Motion carried 5-0 Owasso Public Golf Authority March 6, 2012 ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPGA ATTORNEY No report ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Stovall moved, seconded by Mr, Ross, to adjourn the meeting. YEA: Brown, Cataudella, Ross, Stovall, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 7:07 p.m. Ashley Hickman, Minute Clerk 2 Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING TUESDAY, MARCH 13, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, March 13, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, March 9, 2012. ITEM 1: CALL TO ORDER Mayor Doug Bonebrake called the meeting to order at 6:05 p.m. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Bryan Stovall, Vice Mayor/Vice Chairman Steve Cataudella, Councilor/Trustee Charlie Brown, Councilor/Trustee Patrick Ross, Councilor/Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Street Rehabilitation Bid Update B. 106th Street Water Line material Bid Review C. 116th Street North Box Replacement Material Bid Review D. Multi -Use Firearms Training Facility -Bid Review for Phase I Roger Stevens presented each item and discussion was held. It was further explained that each item will be placed on the March 20 agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Utility Easement Closure Process Review B. CDBG Process Discussion C. Parking Chapter Amendments Proposed Ordinance D. Highway 169 Overlay District E. Wind Tower Ordinance F. Capital Improvements Committee Recommendation Update G. City Manager Report Sales Tax Report Bronce Stephenson presented item A, Utility Easement Closure Process Review, and discussion was held. Karl Fritschen presented item B and discussion was held. A Public Hearing will be held at the March 20 City Council Meeting. Bronce Stephenson presented item C and discussion was held. It was further explained that this item will be placed on the March 20 agenda for consideration and appropriate action. Councilor Cataudella left the meeting at 7:05 p.m. Karl Fritschen and Bronce Stephenson presented item D and discussion was held. A Public Hearing will be held at the March 20 Council Meeting. Owasso City Council March 13, 2012 Karl Fritschen presented item E and discussion was held. This item will be brought back to the April work session for further review. Warren Lehr presented item F and discussion was held. A Capital Improvements Committee meeting is scheduled for March 19. Sherry Bishop presented item G and discussion was held. Ms. Bishop gave an update on the OWRB refinancing. ITEM 4: REPORT FROM CITY COUNCILORS Councilor Brown asked for an update on the CNG project ITEM 5: ADJOURNMENT Mr. Stovall moved for adjournment, seconded by Mr. Brown YEA: Ross, Stovall, Brown, Bonebrake NAY: None Motion carried 4-0. Meeting adjourned at 7:55 p.m. Juliann M. Stevens, Deputy City Clerk Doug Bonebrake, Mayor/Chairman 2 Claims List 3/20/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 821.54 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 62.21 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 83.22 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 62.21 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 515.04 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,402.98 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 811.84 JPMORGAN CHASE BANK WALMART-FOOD 11.92 JPMORGAN CHASE BANK WALMART-FOOD 7.06 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 124.35 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 78.72 JPMORGAN CHASE BANK SYSCO-FOOD 411.41 JPMORGAN CHASE BANK AMAZON.COM-FOOD 75.76 JPMORGAN CHASE BANK COCA COLA -COKE PRODUCTS 491.50 JPMORGAN CHASE BANK COCA COLA -COKE PRODUCTS 199.10 BGR DAILY ACCT. REIMB PETTY CASH 442.50 JPMORGAN CHASE BANK SYSCO-FOOD 374.53 JPMORGAN CHASE BANK COBRA PUMA -MERCHANDISE 1,608.93 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 883.98 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,049.81 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 209.39 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 82.85 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 709.24 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 273.32 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 535.66 JPMORGAN CHASE BANK SYSCO-FOOD 161.04 JPMORGAN CHASE BANK REASORS-FOOD 4.38 JPMORGAN CHASE BANK REASORS-FOOD 12.00 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 176.46 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 370.12 JPMORGAN CHASE BANK PRINT TEX-MERCHANDISE 93.21 JPMORGAN CHASE BANK JAVA DAVES-COFFEE 160.80 JPMORGAN CHASE BANK REASORS-FOOD 28.90 JPMORGAN CHASE BANK WALMART-FOOD 219.41 JPMORGAN CHASE BANK SYSCO-FOOD 478.51 JPMORGAN CHASE BANK NIKE GOLF -MERCHANDISE 491.64 JPMORGAN CHASE BANK PING -MERCHANDISE 141.89 JPMORGAN CHASE BANK PING -MERCHANDISE 988.94 TOTAL OPGA 14,656.37 GOLF SHOP JESCO PRODUCTS, INC DRIVING RANGE ROPE 88.34 OGA, INC HANDICAP SERVICE 1,540.00 TOTAL GOLF SHOP 1,628.34 CART OPERATIONS JPMORGAN CHASE BANK LOWES-DRILL 139.00 Page 1 Claims List 3/20/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni CART OPERATIONS... JPMORGAN CHASE BANK LOWES-PLUMBING ELBOW 1.09 JPMORGAN CHASE BANK ROBERTSON TIRE -TIRES 149.85 TOTAL CART OPERATIONS 289.94 COURSE MAINT JPMORGAN CHASE BANK LOWES-ANNUALS 21.96 JPMORGAN CHASE BANK LOWES-SPRAY PAINT 12.94 JPMORGAN CHASE BANK PROF TURF -ALTERNATOR 397.72 JPMORGAN CHASE BANK STANDARD SUPPLY -REPAIR 58.85 JPMORGAN CHASE BANK WORLEYS-RETURN -5.70 JPMORGAN CHASE BANK WORLEYS-PERENNIALS 71.97 JPMORGAN CHASE BANK CLASSIC GOLF -CART PARTS 33.38 JPMORGAN CHASE BANK CLASSIC GOLF -PARTS 399.54 JPMORGAN CHASE BANK CLASSIC GOLF-HUBS/GAUGES 130.20 JPMORGAN CHASE BANK LOWES-STAKES 20.78 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 122.80 JPMORGAN CHASE BANK WINFIELD-MARKING PAINT 144.00 JPMORGAN CHASE BANK WINFIELD-PIGMENT 312.50 JPMORGAN CHASE BANK PROF TURF -MOWER PARTS 160.54 JPMORGAN CHASE BANK LOWES-GLUE/TAPE 13.17 JPMORGAN CHASE BANK PROF TURF -SEAL KITS 252.97 JPMORGAN CHASE BANK PROF TURF -SPRINGS 37.97 AT&T CONSOLIDATED PHONE BILL 49.31 AMC INDUSTRIES INC IRRIGATION COMPONENT 222.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 12.49 UNIFIRST HOLDINGS LP JANITORIAL SERVICE 68.84 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 12.49 UNIFIRST HOLDINGS LP JANITORIAL SERVICE 13.21 AMC INDUSTRIES INC IRRIGATION SUPPLIES 139.87 AMC INDUSTRIES INC IRRIGATION SUPPLIES 140.03 EVANS ENTERPRISES INC IRRIGATION PUMP MAINTENAN 459.34 JPMORGAN CHASE BANK OWASSO BATTERY -BATTERY 85.00 JPMORGAN CHASE BANK GRAINGER-SIGNS 299.76 JPMORGAN CHASE BANK LUBER BROS-RETURN -726.21 TOTAL COURSE MAINT 2,982.14 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 105.70 JPMORGAN CHASE BANK WALMART-SUPPLIES 8.97 JPMORGAN CHASE BANK SADDORIS-RENTALS 619.95 JPMORGAN CHASE BANK PARTSTOWN-GAS RANGE KNOBS 70.39 JPMORGAN CHASE BANK SYSCO-SUPPLIES 38.95 TOTAL FOOD & BEV 843.96 Page 2 Claims List 3/20/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni GOLF ADMIN JPMORGAN CHASE BANK GRAINGER-EXHAUST FAN 138.60 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 334.56 JPMORGAN CHASE BANK SUMOTEXT-TEXT SERVICE 79.00 JPMORGAN CHASE BANK COURSETRENDS-HOSTING 355.00 JPMORGAN CHASE BANK SAVONPRINTING-RANGE SIGNS 95.00 JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 349.57 AT&T CONSOLIDATED PHONE BILL 228.45 JPMORGAN CHASE BANK SO. CENTRAL -REGISTRATION 175.00 THE ROCK DOCTOR, LLC CARPET CLEANING 145.00 TOTAL GOLF ADMIN 1,900.18 FUND GRAND TOTAL 22,300.9 OPGA GRAND TOTAL $22,300.93 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03/10/2012 Department Payroll Expenses Total Expenses Golf Shop Operations 2,979.61 4,324.11 Cart Operations 1,023.10 1,148.73 Golf Course Operations 7,171.06 10,352.74 Food & Beverage 2,618.88 3,382.37 General & Administration 3,184.22 4,667.67 FUND TOTAL 16,976.87 23,875.62 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2011-2012 Statement of Revenues & Expenses As of February 2012 and 2011 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) February 29, 2012 February 28, 2011 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 19,462 281,583 463,500 60.75% 12,791 211,290 643,500 32.83% 9,478 83,344 185,000 45.05% 3,895 66,947 185,000 36.19% (7,504) (62,573) (140,000) 44.69% (1,618) (50,193) (140,000) 35.85% 8,703 98,585 185,000 53.29% 1,362 48,941 205,000 23.87% (3,853) (53,389) (72,000) 74.15% (899) (25,793) (72,000) 35.82% 1,834 12,776 39,800 32.10% 2 22,326 54,800 40.74% 3,270 3,600 90.83% - 28,121 54.68% 15,531 273,518 876,300 363,596 664,900 31.21% 46,320 460,868 611,150 75.41 % 13,521 100,512 101,160 99.36% 7,982 145,507 128,290 113.42% - 24,224 24,300 99.69% 67,823 731,110 864,900 84.53% (39,702) (367,514) (200,000) 39,284 417,223 626,338 66.61 % 1,095 91,223 93,060 98.03% 6,265 92,565 128,540 72.01 % 1,027 126,431 55,000 229.87% 2,357 18,853 28,280 66.67% 50,027 746,295 931,218 80.14% (34,495) (472,777) (54,918)