HomeMy WebLinkAbout2006.10.10_City Council Agenda_SpecialPUBLIC NOTICE OF THE MEETING OF
OWASSO CITY COUNCIL
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Special
October 10, 2006
6:00 p.m.
Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted on the City Nall bulletin board
at 5:00 PM on Friday, October 6, 2006.
JuAtin~M. Stevens, Administrative Assistant
I
1. Call to Order
Mayor Stephen Cataudella
2. Discussion relating to Community Development Department Items
Mr. Rooney
Attachment #2
A. Request for amendments to the 2015 Land Use Masterplan (2)
B. Final Plat (2)
3. Discussion relating to Fire Department Items
Mr. Rooney
Attachment 9-3
A. Purchase of a Pumper Truck
B. Information relating to the solicitation of bids for the construction of Fire Station
No, 3
4. Discussion relating to Public Works Items
Mr. Rooney
Attachment #4
A. Change Orders for Three Lakes Village Roadway Improvement Project
B. Application for ODOT funding assistance for Intersection Improvements
Owasso City Council
October 10, 2006
Page 2
5. Discussion relating to FIR Department Items
Mr. Rooney
Attachment #5
A. Property Insurance Renewals
6. Discussion relating to IT Department Items
Mr. Rooney
Attachment #6
A. Integrated Software Project
7. Discussion relating to City Manager Items
Mr. Rooney
Attachment 47
A. Proposed amendments to the Owasso honing Code (attachment)
B. OPWA Interlocal Agreement relating to the Owasso YMCA (attachment)
C. FY 05-06 Carryover Budget Requests
D. OPGA Bond Refunding
B. Status Update relating to Ator Field
8. Adjournment
S:\Agendas\Council Work Session\2006\1010.doc
MEMORANDUM
THE HONORABLEs
CITY
OF O,, w; O
FROM: CHIP
MCCULLEY
CITY PLANNER
DATE: October 3, 2006
BACKGROUND
The City of h has received a request from Mr. Bland Pittman• that the 2015
Land Use Master Plan be revised, modifying the land use distribution for the Larkin Bailey PUD,
locatedsoutho between .o Rd. andN. Garnett Rd.Currently, property
is zoned OPUD #01 (Planned Unit Development). A general area map has been attached for
your review.
EXISTING LAND ITS
The majority of the property is yet undeveloped. A new water storage tank sits in the middle of
the property, and the Bailey Medical Center and medical office building are east of the storage
tank. The First Christian Church has begun construction on their new church in the southeastern
part of the PUD.
SURROUNDING ,AN ITS
North: Large Lot Residential and future Sportspark expansion area
South: Residential (E 1 Rio Vista and honey Creek)
Bast: Large Lot Presidential and Sawrass Park/Bailey ranch Estates
West: Large Lot Residential and undeveloped agricultural land
PRESENT ZONING
OP (Planned Unit Development), with an underlying zoning of residential use.
DEVELOPMENT PROCESS.
The first step in the development of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the City limits is made a part of'the City.
The second step in the development of a piece of property in Owasso is rezoning, to order to
develop the property, the land must be zoned for particular binds of uses, such as residential,
office, commercial, or industrial. Rezoning decisions are made in accordance with the growth
policy displayed in the Owasso faster Plan. Specific development concerns, such as drainage,
traffic, water/wastewater services, and stonnwater detention are not able to be considered at the
zoning stage of the development process. Planned Unit Developments (P ) are specific types
of zoning classifications applied to individual properties with site -specific development
requirements.
The third step in the development of a piece of property in Owasso is platting. A preliminary
plat is required for any development that proposes to divide land into two or more lots.
Preliminary plats illustrate the development concept for the property. lifter the preliminary plat
has been reviewed by the City and various utility companies, construction plans for the
development's infrastructure are typically submitted and reviewed. Once the property
development proposal shows a division of lots that is acceptable to both the developer and the
City of Owasso, a final plat application is submitted. .A final plat illustrates the layout and
dimension of lots included on the final plat, right-of-way widths, easements, and other physical
characteristics that must be provided for review by the City. Ater obtaining approval from the
TIC and Planning Commission, the final plat is considered by the City Council.
.A PSIS
Staff received a petition from Mr. Bland Pittman requesting that the 2015 Land Use master Flan
be revised, modifying the land use distribution for the Planned Unit Development,
The Owasso 2015 Land Use Master Plan currently calls for commercial development on the
Northeast corner of the development with transitional uses south along the west side of North
Garnett Road. The request is to further distribute transitional uses along the southern border of
the subject property between the Bailey Hospital and El Rio Vista to the south.also requests
commercial uses west along the south side06�1 Street North. A proposedi map is
attached
If the plan amendment is approved, transitional uses such as offices and multi -family uses could
be considered for the 32 or so acres between the railroad tracks and the creek to the east.
Commercial uses, including restaurants and retail establishments, could be considered for all the
property on the south side of East 1.Oe' Street North between the creek and Garnett Road. Land
along the west side of Garnett Road between East 106th Street North and East 103rd Street North
would remain planned for commercial uses, and the hospital and water storage tank would be
classified as transitional. The property west of the First Christian Church site on the south side
of East 103rd Street North would be planned for transitional (office and/or multifamily) uses.
The remainder of the PUD area, north of Honey Creek, would still be planned for single-family
residential use.
In analyzing the request, the staff considered two key factors: first, what is the highest and best
use of the property, and second, is the proposed land use distribution consistent and compatible
with existing development patterns in the area. The staff believes that the answer to both
questions is "yes".
IRGHES`l` AND BEST USE - The staff finds that the northern and eastern parts of the Larkin
:Bailey PUD will be a significant business area due to the location of the Bailey Medical Center.
The synergy generated by the hospital should adequately provide for the development of these
parts of the PUD for commercial and office purposes in the future.
COMPATIBLE WITH EXISTING DEVELOPMENT PATTERNS - Existing residential
developments south of the PUD will remain protected by any potential conflicts with the
proposed nonresidential uses by the location of the first Christian Church, the buffering effect
of the office uses planned south of East 103rd Street North, and the future single-family
residential area in the southwest part of the property.
Following a master plan amendment would be an amendment to the PUD itself. For this
purpose a "zoning plan" has been submitted with this request that shows how the PUD would be
organized. It is anticipated that the PUD amendment will be brought forward for consideration
in November.
RECOMMENDATION:
The Planning Commission will here this item October 9, 2006. Staff intends to recommend
approval of the amendment to the land use master plan.
ATTACHMENTS:
1. General Area Map
2. Applicants Petition
3. Proposed Zoning map
Owasso Community
Development Dcpailment
111 N. MaIn St.
Owasso, OK 74055
918.376.1500
918,376.1597
www. city ofowasso. cone
Amendment to the 2015
Land Use Master t
V il, trnan -- Foe �k,Hs soc - I nc.� ., 910 350--8393 P. 2
August 21, 2006
Owasso Community Developtuent Depailment,
Owasso City Plannhag Department
111 N, Main St,
Owasso, OK 74055
Attn: Mn Eric Wilep,
Planning Stalf,
Plan -
This is P. letter requesting a modification of t1te Owtsso 2015; Lai-�.d Use Ma , -
With the event of constnicfio�,,T& fior fdae -113"Ifley Me kal Center� the existing ; zoning! and PLRD will
reqtfire some land use changges. The c-harqges in land uise are dearniiiated by this harge medicad
complex.
On the nor-driwest corllcl- Of thle- PI-cq)erty d-jis should be, atrans hional zoning area ond as the huid
Use "loves to the cast along 1Street these uses chapagge to more, idenfify with hixgc Medical
Center.
Sincoxely,
PiluTi,nor). Poe & Associates, Inc.
Bland P, Pittyruan
President
GD,'I'& Re -Doak wxl Tlhmr6mg, Zoniog, & Clubhouse Design
1 09 IV. Graugc r St, B wke n -VR,)vv, UN, 74012 PgMw 9 E 8 355 - 8 552 Rm 919 353 - 8, 39 3
e R: n),q,
PittmanPoe
ASSOCIATES:—
TTqC—.—
N.,Ih
Im so
ta Summary,
Residential
156.97 Acme
Single Family
155 Units
2.6 Units/Acre
Multifamily
t3l.91 Acres
590 Units
18.5 Unit/Acres
Medurn Office
t46.13 Acres
±10,047,111.4 SF.1.50 FAR
CSICommercial
±48.00 Acres
±1,045.440 SF.! 0.5 FAR
CGICommercial
t39.01 Acres
±1,276,933 SFJ.75 FAR
TO: THE HONORABLE MAYOR AND COUNCIL
CITE' OF OASSO
FROM: CHIP MCCULLEY
CITY Pi ', L _ ►s
DATE:October 200
BACKGROUND
The City of Owasso has received a request from Mr. Denny Woolman, requesting that the 2015
Land Use Master Plan be revised to allow for residential use of 25.22 acres located on the
northwest corner of East 1061h Street North and North 161 st East Avenue. Currently the property
is planned for commercial development.
EXISTING LAND USE
Undeveloped
SURROUNDING LAND USE
Forth: Large Lot residential (ranch Acres)
South: Large Lot residential/Agriculture
East: Large Lot residential/Agriculture
West: Large Lot residential (ranch Acres)
PRESENT ZONING
AG (Agriculture)
DEVELOPMENT PROCESS:
The first step in the development of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the City limits is made a part of the City
The second step in the development of a piece of property in Owasso is rezoning. In order to
develop the property, the land must be zoned for particular binds of uses, such as residential,
office, commercial, or industrial, rezoning decisions are made in accordance with the growth
policy displayed in the Owasso Master Plan. Specific development concerns, such as drainage,
traffic, water/wastewater services, and storm water detention are not able to be considered at the
zoning stage of the development process. Planned Unit Developments (PUD) are specific types
of zoning classifications applied to individual properties with site -specific development
requirements.
The third step in the development of a piece of property in Owasso is platting. A preliminary
plat is required for any development that proposes to divide land into two or more lots.
Preliminary plats illustrate the development concept for the property. After the preliminary plat
has been reviewed by the City and various utility companies, construction plans for the
development's infrastructure are typically submitted and reviewed. Once the property
development proposal shows a division of lots that is acceptable to both the developer and the
City of Owasso, a final plat application is submitted. A final plat illustrates the layout and
dimension of lots included on the final plat, right-of-way widths, easements, and other physical
characteristics that must be provided for review by the City. After obtaining approval from the
TAC and Planning Commission, the final plat is considered by the City Council.
ANALYSIS
Staff received a petition from Mr. Denny Woolman to allow for residential development at the
northwest corner of East 1061h Street North and North 161 st East Avenue. Currently the Owasso
2015 Land Use Master Plan calls for Commercial development at that corner.
If the plan amendment is approved, the proposed residential development will consist of
approximately 42 lots on the 25.22 acres, with an average lot size of 10,500 sq. ft. The applicant
has also set aside three reserve areas throughout the development for additional green space and
storm water detention, totaling approximately 6.50 acres. The largest of these reserve areas will
be located were the existing pond is located at the northeast corner of East 106th Street North and
North 161st East Avenue. The existing pond will be engineered and modified to act as a wet
storm water detention facility for the development.
In analyzing the request, the staff considered two key factors: first, what is the highest and best
use of the property, and second, is the proposed land use distribution consistent and compatible
with existing development patterns in the area. The staff believes that the answer to both
questions is "yes". The staff finds that the proposed residential development to the north and
west and the existing pond at the hard corner make this request compatible with the surrounding
land uses and development patterns. Staff feels that the design of the development is an example
of a developer working with the natural features of the land to provide for a good development.
Following a master plan amendment would be a rezoning request of RS-2 (Residential Single -
Family), and a preliminary plat that will be heard by the Planning Commission in November.
The final step would be the acceptance of the final plat following shortly thereafter.
RECOMMENDATION:
The Planning Commission will here this item October 9, 2006. Staff intends to recommend
approval of the amendment to the land use master plan.
ATTACHMENTS®
1. General Area Map
2. Site Drawing
Owasso Community
Development Depailme!
III N. M&# St
Owasso, O£055
91$J76.150
918.37 .1597
www.cityofowasso.com
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TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
RO..#.. CHIP MCCULLEY
CUV PLANNER
SUBJE4 CT: FINAL PIAT (Owasso Fire Station )
DATE: October 2, 2006
BACK;s
The City of Owasso 1, ,
proposingon approximately
NorthStreet
Undeveloped
SURROUNDING 1AND USE:
North: Large Lot Residential/Coffee Creek ft
South: Undeveloped/Large Lot Residential.
East: Large Lot Residential
West: Large Lot residential
DEVE LOPMENT PROCESS:
The'four primary steps in the development of commercial property in Owasso include annexation,
zoning, platting, and site planning.
The third step in the development of property is platting. A preliminary plat is required for any
development that proposes to divide land into two or more lots. flats illustrate the development
concept for the property, and are often modified significantly after being reviewed by the
Technical advisory Committee (TAQ, and the Owasso :planning Commission. Sometimes,
difficult development issues such as existing utility lines, wells, or easements are brought to light
at the preliminary plat stage and must be remedied prior to development.
Once the property development proposal shows a division of lots that is acceptable to loth the
developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the
layout and dimension of lots included on the final plat, right-of-way widths, easements, and other
physical characteristics that must be provided for review by the City. After obtaining approval
from the TAC and Planning Commission, the final plat is considered by the City Council. If
approved, the final plat is filed with the office of the County Clerk and governs all future
development on that property.
ANAILYSIS:
The applicant is requesting this review in order to facilitate the development of Owasso's 3 d Fire
Station on 3.34 acres. Since this is a one lot development there is no preliminary plat required.
In a regional context, this proposed addition is in conformance with the Owasso 2015 Land Use
Master Plan, as the development is in Use Unit 4: Public Protection Utility Facilities and is
allowed by right. The surrounding area is forecasted for both commercial and residential
development. Already, there is an emerging pattern of dense residential development occurring to
the north as Coffee Creek and Lake Valley, a commercial corridor is also emerging to the west
along the Owasso Expressway.
The proposed final plat satisfactorily meets the requirements established in the Owasso Zoning Code.
The development will be served by water and sewer by the City of Owasso. Utility easements are
established throughout the proposed addition so as to adequately accommodate utility services.
TECHNICAL ADVISORY COMMITTEE:
The Owasso Technical Advisory Committee reviewed the final plat September 27, 2006. At that
meeting, utility providers, as well as staff, are afforded the opportunity to comment on the plat
and request any additions and/or concerns. At that meeting the following concerns were
expressed.
1. Applicant needs to correct the written legal description.
RECOMMENDATION:
The Planning Commission will here this item October 9, 2006. Staff intends to recommend
approval of final plat subject to the above condition.
ATTACHMENTS:
L Case Map
2. Final Plat
-T a
Final Subdivision Plat
ass® Fire Station No. 3 Addition
A part of the SE/4 of Section 16, T-21-N, R-14-E,
of the LB. & M, City of Owasso, Tulsa County, State of Oklahoma
�— E. 3®(eth STREET f Addition has 1 Lot in 1 Block and
(ped'eolatl "' P.b! d c;ry Wm Esmlvv p contains 3.343 acres, more or less.
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LOCATION MAP
OWNER
CRY of owesso
i 11 North Man
Owasso, Oklahoma 74055
(918) 376-1500
SURVEYOR
Harden & Associates
Surveying and Mapping,
2001 South 11411, East Ave —
Tulsa
, Oklahomo 74128
(91B) 234-4859
Certificate of Authorization No. 9656
Expires June 30. 2007
ENGINEER
BKL Incorpwated
6311 East T—rr h
Tulsa, Oklahoma 74115
(918) 835-9588
Certificate of Autholtzotion No. 262
Expires June 30. 2009
BEARING BASIS
The bearings shown hereon are based
on the Oklahoma State Plane Coordinate
System NAD 83 (1993),
LEGEND
B/L - BUILDING LINE
U/E - UTILITY EASEMENT
MAE - MUTUAL ACCESS EASEMENT
LNA - LIMITS OF NO ACCESS
Addresses shown on this plat were accurote of the
time this plot was filed. Addresses a subject to
change and should never be relied on r in place
of legal description
Owasso Fire Station No. 3 Addition. Tulsa County
Final Subdivision Plat, September 13, 2066
SHEET OF
Deed M DadiC . Intl Dmcl IM M RmdAmiw Coven-k
HNOW ALL MEN BY THESE PRESENTS;
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acdlca4n 4orpih¢ a tnv lP<inddnann„ mIF. Tin °i �moW P �dapd Pot in pihia cd QOa
In— wMmr mdn omarlRery aevmr mai(w, a dmrm vaaror mba. Waring q portion o1 Phm
i1w 9Drmg kn c v aM lerth in parogroph C anmli bo enfercemBla BY 2na Ctty °/ OwammD,
Cklahoml, r RI vn my IrM ilia o M thk Io4 Igron Pe De bountl mroby <hali reams rn
I foroI and IR— npva
D. GAS SERVICE
1. iha aupprar M 9ov aeMce Nrougn ti vgenk Ina Impigno Ihvll Itall limes flaw Nm right
M sewn 4o ell such naemenN amm�n mn the plop w n prwidad Por in Phi[ certificmm d
tletlkMin fw Yhm Durpan IN indailing, rI—k.. ropmMnq, w roplocin9 any portion d 4nv
4nllinn inmvllvtl BY tna .."k, 1, gas avMcv.
2. Tom Ovrimr IP Ina ice anon Be rlaponida Iw Nm protmc4kn M tom untlagrountl goo 4niA4ra
bc14ad in .. TOP mW ehlA Drgmm the pttvMkn grade, or any Ihg con n, c j_R
whkh vouk ~11 Inn 4M gam .oleo. Tha vup`ner IN Ne hgpav nMem aholl bm napandbr
Por ¢hm vMnary mMmnancm vt add POCIRHmaI bat ne Or I, v 11 pay for damage Ir lac°llon
M 9nigtiw calomel by acPm o4 In.
Orvmr, or Hs ISI_ w nMnMom.
ontl
In iha 9arogdrtg nd .. OwaM foAM1 in iniv parognph moan 90 ¢nlorceoBls By In. auppnar M
Phm 91a amiem Oner IN ¢rim bR egron Yo bm bound horbq.
E. SURFACE STORMWATER MR E
Thm propmAy d-PkNH an MI -k Dmpanyinq PM shall drain the storm Intl auflxm III— from
Na TM 4o It —erg n menPa, the I regoing caws k all Porto fn is porogmpn anvil bm
mmorcmabim by any stinted p dy owns O nd by the City M . , INclohomv, Rz
F. DTORMWATER Dtlea N EA _NTS
11. A pornan M [UH 1. BkrcN 1 as tlmpicted In Nm PI& Oro kMng gkIkd 41 the City d
v Storm wM r Damnnen EmevmmM 9er Nm Durpmao IN permHling In Pbw. commyvn<m
Intl lmcnargm It Mamn Isar rvnON }rom Drgwry vifnin Pnm auMpWaion.
D kg— ta<kHin w other Impr°vemeI. nndrvdad in 4ha -k— ammr D ..I E.—ni
Ihall b¢ in .cordon-e with in. NfIpkd ntaM IN ins City M DIn a Oklanomv,
No van, Bdilry w Ink, obdrvcllon mq be Diacvd or mmiMainmtl in inv Storm water
CetaMbn EanmeM hell Nero Ca any Itte ion IN In. gmdn eOMoun k the eanmoM
°» aDProwtl by Ne Cy oP Owaan, Mlananl. P—Id, however, Uwt Ono Pknnn9 If
PvrP w min ilk trunk Irmnn haMnq I.—d n rn Phan two Ill ono—naN (2 la1r 2 ahll
nn, roads approrel IN Pna Lay It Ow—. pklmnomv. a
C. PAYING AND ANDS —NO NTH. EASEMENTS
bm
rc ry avor<rM9 a Mk- H9Ma Mrounder anvil —PonkAla Im iha repdr and
P.par..Mnmm 14 aq llndveapin9 Ind pain, mRNR In. Minty eanmerrta on tM lot in tnm awM a
Wry 4o ropdr or mdntvin sty a 19-1 utinty n kk; PRONDED HOWEVER, in e Cry If
Oaanm, Oklolw.. w 4n1 suPPAvr IN m un corgrouna utllHy roles When vav roe n Olm coro tin
Pna 11,R It ncv M such acUWUva. NMhirq taind wHBin Ihiv dnllrotion anvil pv demmod o
prohiBA dY a, pargmg °rmoa, cuNinq, ivntivc°pinq, and cuvt°mmry vcrooninq tones and Iona
Pnmt do net <mnaPnme In mbvtuMil.
H. an DF NO ACCESS
Tha Dnkronk do I." n Ii._ivn right, d veMcullr ingrmn w ¢gro¢v within any POAion M the
prtparPy adllcaM to PoMn 145tn EIaP Awnn 'IPnin tM bounds OnI'-" n 1RAITS ' NO
P.CC£SS' on Dw ac ampvnyln9 plat, ankh 1" S OF NO ACCESS tk DY 4nm Cq d Owasso P,._Ing CIIIII abl, m its vuccanor a d M? d by PhedvCHyrOP OnavaO,
DUahomo, a Ia Mnamry provked by iha 1¢m end atlN.. olnPno sUH. f OklOhoml flartllning
.hard..
SECTON n. ENFORCEMENT. DURgTCN, ANENDM£NT ANO BL4£RAB
morc¢mm P in�e mMdkKl°nv satin am IOM Iro env tm run with ahm land and Pall De
Emevmentaavntl Ullpiknraro ¢Mciortn cerl°v, acvowmnanic 11M MM1Percemen�t hta Section i. StnMa.
dg P1. ekn9 PI.,
ontl wnMnw ar nM tneroin ddee, Inv cMkh within I .hall un PO benIN9 i
oM Be enferenbb a iM10 Cry M ➢neap DAlahemo. M °Owner, ° Ra a came a
9ha, non Wdate rry IN tom evename KMn Sedin I, Thv ppprwr a U,Rty Ionic Dr In.
City o4 Owame, Oklahoma mq Bran9 on o pdp Taw m 4r early 9w1. 9ne I.
or pmronn
Woknng a aMmmptlrrpp to NOlvtovenoM au h nt, Pe DrmwM Mm loom from 6sing m ao
compel comPkoncm Wits Vre c wa4oaro<dmr damagon.
B. 0°mnvn. Them m IHIIa Ind( Nm In full Imes and _H vMg nanuvry W. 202B Ina
anon ammmMlemly bo cantinuvd Pnweafkr Por xuccnnFw peHoem Ot 10 gees, Unlen 4armina4ed
w mnnaea oa nerdndPmr pro.;dad.
C. AI, E.. rd, Tha eownanta enMolnmd in pSMbn i, Enementa m e Be amantl¢tl m II—ItId
e m Um¢ by mr hen InabumeM vigne a v<knmdedged by ¢rim of 9ha I. and by the
g ComMadon or Ha I__ Mtn In. aP,— It Ina City an—
... Okknomv. No
ndmlM - < n Hly - mane to De w .tea k vend u Ilfo Ownorm obtain an
opprep_ rvkng from tnm d—t court IF Tura Couny Ot,[ n p,
D. SeroroBiny. InvantlMlen M pry ..,knvn all — Mroin, Or any PVA PhOrool. By on _k,
ju°4n'ctbw aidv[rop M we coat, er Mn*"' Ihell�nat Imaatldo pot dPmct vo Mthe Mho,
roe any nA root Im Ill I— ..in. ich shall -III in 1dl f ° Ind oITell.
IN WRNESS TrriEREDF, In. City of OnOsno, a mnieipal I—— hn canal
4hvao proaenly PO Be
2000. exmcMmtl Chia tlq d
-I.
County M Tuin ) n
Tha Porop9peMgp mledimn and tam lmregdnq nwnana moniap d bl roaWc4lon e
Cnce, le r Prondar m k wledgetl BMoro me 9
tlqonvdeya1O 201i8. by ma
IN enm City oP Omnao.
Rievn Inds my nand Ind Wed, Ink dq M
2.6.
NMary Pubnc
My com—kn wpiroa:
CERTIGTE CF SURVEY
H-1 & Ananiatn Su and Mapping. PC, vn OYkh— PLLC, by Phm
undmroigntl, I R.Bi..—d PMnvio 1 — Surveyor in Inv 3tdv M Oklahoms.
dean R,Uy ceARy BHH the tad OP kind dexdD hIRkR III. Been CarduAy
vurvgmtl. aubtlMded one pPknl. end that tna 0. attached Mrdo Intl
dvdgI a 'Dneno If St.- No. 3 Adda.n la a Irv. ropro ntMk. IN
aaitl Pmctica° Ptl Land Su °—If
n. ad.PI.v t,tHI Okllllomea Cnrdan� my far
ftegietndion for IkHk. ion I Ent"_ and Land Survgon,
Jomva E. Hmmmn. RPLS 123E
S4atm M Ohllhcmo
County M TU
This k r I a mckn. by Jomva Haden. RPLS.
NMary P bn<
NY Comrnk.kk E Piroa:
CITY P_Rn.G COMMRSKIN OPPRWu_
CHNRMAN OF ME CRY PIPNNING
OMISSION FOR ME CRY Oi OWAgSO. STATE OF 0%LWOMA DO HERBY CERTIFY
THE SNO COMMIAION WLY APPROVED ME ANNIXEO PUT OG DWA550
FIRE STATON N0. 3 PDDRION ON THE _DAY OG 20p6,
CERTFIGTION OF CRY CLERK
T• CRY CIFRK OF ME CITY OF OWAS50.
51A1g OF DKWIDMq DD iffRBY CERTFY TUi 1 H VE F "'1'0 TF& RECORD Or
ME SAID CM PND FlNO TUT P11 DEFERRED PAYMENTS OR U._ URED
INSIALLNEC UPON SPELUL ASSESSMENTS HAVE DEEN PAro IN FULL AND THAT
MERE 6 NO SPECBLL ASSESSMENT PROCEDURE NOW PENDING PCMNST ME SPND
AS SHOWN ON M£ ANNE%ED OWASSO FlRE STATON N0. 3 PDORION.
ACE MCE OF DEDIGTBN BY CITY COUNCIL
BE R RESDL4£D BY THE COUNCIL OF THE CRY OF OWASSO, STATE OF
OKLWOMA TUT THE DEDIGTION SHOWN IN THE ANNIXED PLR OF OWASSO FlRE
STATION N0. 3 ADDRIDI IS HEREBY ACCEPTED. PDOPTED At' THE COUNCIL OF
DWASSD ON THIS DAY OF 2005,
AnmM:
DIy aerK Mayer
BEFORE ME, THE UNCERSIONED, A NOTARY PUBLIC BF THE STATE OF OK BNA
BN THIS _ deY oP 2000 PERSONALLY APPE4tED
TO ME KNOWN '1
O BE THE IDENTICAL
PERSON WHO IX O NEE
THE HE
MA FOREGOING INSRRUMEM AND
CHUNTI ACTIED TO ME THAT R HE aSCS HD 541E AS HIS FREE AND
VOLUNTART' ACT AND DEED FOR ME USES AHD PURPOSES THEREIN IXPREEBED.
NMIIy Public
-1 Cemminkn Expires:
CERTIFICATE OF COUNTY CLERK
THE INSTRUMENT HAS BEEN FILED IN THE OFFICE OF THE COUNTY CLERH O<
TULSA COUNTY, STATE DF O—OMA THIS _ BY OF
2000.
C t, Carle
CERRFKATE OF COUNTY TREASURER
STATE OF OKLWOMA I DO HEREBY CERTIFY TUT I HAVE EKAMINED THE RECORDS
PIS TNNMG TO VALOREM TAPES ON THE TRACT SHOWN ON THE ANNIXED PLAT
0 FTND TUT All AD blOREfA TAPES HAVE BEEN PAID FOR 2D05, AND PLL
PRIOR YEARS""
MAT STATUTORY SEOURRY HAS BEEN DEPOSITED
BUN NTEEINC PAYMENT OF THE 2COB TAPES.
SEAL
GTE -- Couny Tremurer
ass® Fire Station No. 3 Addition
Apart of the SE/4 of Section 16, T-21-N. R-14-E,
of the I.B. & K City of Owasso, Tulsa County. State of Oklahoma
Owasso Fire Station No. 3 Addition, Tulsa County
Final Subdivision Plat, Scptmeber 13, 2006
SHEET2OF2
MEMORANDUM
THE t isLE MAYOR AND COUNCIL
N
CITY OF OWASSO
FROM: ,s1e .;1'1' MCCULLEY
CITY PLANNER
i
DATE: October 29 2006
BACKGROUND:
Tulsa Engineering and Planning has submitted a request to review and
proposing 118 residential lots, on approximately 55 acres, located north
North, 'Amile east of
North 145th East Avenue just east of Lake
Undeveloped
SURROUNDING LAND USE
North: Undeveloped/Agricultural
South: Undeveloped
East: Developing as Lake Valley Estates lf1
West: Developing as lake Valley Estates
approve a final plat
of East 106'h Street
A general area map is
The Coffee Creek development area is located to the southwest and the Chelsea park residential
subdivision is located just to the northwest.
PRESENT ZONING
RS-3/OP. 01-03 bake Valley (Residential District)
DEVELOPMENT ENT O ESS.
The four primary steps in the development of commercial property in Owasso include annexation,
zoning, platting, and site planning.
The third step in the development of property is platting. A. preliminary plat is required for any
development that proposes to divide land into two or more lots. flats illustrate the development
concept for the property, and are often modified significantly after being reviewed by the
`technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes,
difficult development issues such as existing utility lines, wells, or easements are brought to light
at the preliminary plat stage and must be remedied prior to development.
Once the property development proposal shows a division of lots that is acceptable to both the
developer and the City of Owasso, a final plat application is submitted. A, final plat illustrates the
layout and dimension of lots included on the final plat, right-of-way widths, casements, and other
physical characteristics that must be provided for review by the City. After obtaining approval
from the TAC and Planning Commission, the final plat is considered by the City Council. If
approved, the final plat is filed with the office of the County Clerk and governs all future
development on that property.
ANALYSIS:
The applicant is requesting this review in order to facilitate 118 residential lots, on approximately
55 acres of property zoned RS-3/OPUD 0 1 -03 Lake Valley (Residential District). The property was
the subject of a preliminary plat that was accepted in June, 2005.
According to the zoning code, whenever any subdivision of land is proposed, before any permit for the
erection of a structure in such proposed subdivision shall be granted, the owner of the land or his agent
shall apply for and secure both Planning Commission and City Council approval of a final plat for such
proposed subdivision. The Final Plat review process gives the citizens of Owasso the opportunity to
actively participate in the physical development and layout of the city.
The development will be served water by Washington county rural water district #3 and sewer by the
City of Owasso. Utility easements are established throughout the proposed addition so as to adequately
accommodate utility services.
The Final Plat meets Owasso Zoning Code Bulk and Area requirements. The lot and block
specifications established in the plat layout are adequate for the development of single family homes.
In a regional context, this proposed addition is in conformance with the Owasso 2015 Land Use
Master Plan, as the area is forecasted for residential development. Already, there is an emerging
pattern of relatively dense housing development occurring in the general area.
TECHNICAL ADVISORY COMMITTEE:
The Owasso Technical Advisory Committee reviewed the final plat at the September 27, 2006
regular meeting. At that meeting, utility providers, as well as staff, are afforded the opportunity
to comment on the plat and request any additions and/or concerns. The Technical Advisory had
the following recommendations:
1. Applicant needs to check legal description.
2. Applicant needs to show the standard language for the utilities in the covenants,
3. Applicant must show the existing water line easements,
4. Applicant rntist coordinate -fire hydrants with the fire marshal
5. The property is subject to a $880.00 storm. siren -fee.
RECOMMENDATION:
The Planning Commission will here this item October 9, 2006. Staff- intends to recommend
approval of final plat subject to the above conditions.
ATTACHMENTS:
I. Case Map
2. Final Plat
4m, . � � 3 yi 5 i I
E.
106th St. N.
FA
Owasso Community
Development Deem°-inent
111 N. Main St.
Owasso, OK 74055
918.376.1500
918,376.1597
www.cityofbwasso.com
Final Plat
I' i
OWNER / DEVELOPER OPUD 01-03
Lake Valley Investme nt Group, L1 Inc. '
Kourtls Property Management, Inc.
P.O. a., 240G2n
O.vasso. Ool,I,. a 74D55 A oa--e,rs e.yd_ 2cv
(Block 1, 2, Lots 1 thru 11 , Block 4, --_-- _- _ -
910.272.3282
Block 5, Lots 1 thru 7, Block 14 & Block 15) r __........
ENGINEER / SURVEYOR A subdivision in the City of Owasso, being a part of the
® SW/4 of Section 10, Township 21 North, Range 14 East,
Tulsa Engineering &Planning Associates, Inc. p 9
6737so mesineasn.... Rogers County, State of Oklahoma
Tulsa, 0,10 my 74133
9 A. 5 6 U'IpL 1 1 T f 2 t v
l
S8956z8'E-57648 •- ix- Legend
' i �506483JE _ s a, ooa ,ora eer. s,.a,
o- Poo A Os 0"
R 6600,
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Monument Notes
1.
.. .
..
-
J S60'2446"Y✓ cu �- ao r.. �. ,aeo a r� P<o ✓ ,.....s
� Jt
v t e /r3 a�93 n- Basis of Bearings
.c.
�. r I, •: ., � / Benchmark
/ 4 13106'
S422477Backflow PreventerVallve �
a � � /\\�j a✓ 11 .' / �I- ACC
! R= 600,00'
o I• j L f� L = 271.59'
50.00'
S37`3E:?0'W
1lA�,
} - gOQ•3^.ti"®� «a L... r 7t� / ran/ r C7
0 0
1p� \° \ C6
P "� J 5000'
. S 32 20:?3 W
C9
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/ s s 1z ;5'oew
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31
1� Location Map
R11E
Lot Addresses
T
5 21
1 E I inn 0 N
O
Q 9
11265'
S2J 1212'E
>> 50.01' Section 10
11 k S20`4736 E qr, ers Co
9 ty
118 Lots 55056Acres�
L f0
1
R 325,019'
17C 91
1 3;�.,E t rt fi
U -YT1_,
5000'
t S 37'39' 'u/ a
� �A - 40sa'111 Note
1\1 R= 17000' o-° 4
L = 1213J
N23`48 f8"W
104.16
1050.00
_,P J
R /
°f�'°; East J061h Slreef No)
�..,> Be91 fr9
0
100 50 0 — 2D0 3GD
Sca.e .,, Fee1:1 loD'
t ake Vc111Cv II
Dnls 81872006 ,eel1 or2
100 50 0 — 2D0 3GD
Sca.e .,, Fee1:1 loD'
t ake Vc111Cv II
Dnls 81872006 ,eel1 or2
DEED OF DEDICATRON
LAKE VALLEY H
I'll I'll, dI, 11 11 1-111 -1
d-
LAKE VAi i EY 11
Sh-t 2 of 2
TO: THE HONORABLE MAYOR AND
COUNCIL
CITY OFr,S ♦ \ ''Of
FROM: BRADD K. CLARK
FIRE
) CHIEF
� i . t s uk � � .i � # �. '•�� �, � `t � £ � r� � k €Ri t £1'f (1 (. l�i L � i �K % �'}.
DATE: September 29, 0
The FY 2006/07 fire capital budget provides funding for the purchase of a triple -
combination fire apparatus. A triple -combination fire apparatus is the type of fire
apparatus used in the Owasso Fire Department for fire suppression operations, and
includes a fire pump, fire hose, and a water tank. Commonly called a fire engine or
pumper truck, this vehicle will serve as the structural fire suppression apparatus for Fire
Station No. 3, upon its completion. Construction time on this type of fire apparatus is
usually 6-8 months.
In January, the Owasso Fire Department formed a fire apparatus specification team,
whose mission was to evaluate the existing and future needs of fire apparatus. This team
began a process of determining the availability of various functions of fire apparatus,
inspecting other fire departments' apparatus including interviewing the apparatus users,
and finished by initiating the development of specifications for the next fire apparatus.
The fire department completed the development of these specifications and a bid packet
based upon current requirements and target hazards for the Owasso Fire Department.
These specifications are designed to secure a fire apparatus that will meet the fire
department's current needs, as well as those in the foreseeable future. Did packets were
distributed to six (6) vendors of fire apparatus.
This apparatus will significantly add to the improvement of the fire department's fire
fighting capability, Insurance Services Office (ISO) rating, and overall emergency
response capability within the Owasso Fire Department response area.
FUNDING.
The FY 2006/0 7 budget includes funds in the amount of $425,000 for this project. This
allows for the purchase of the loose equipment items carried on the fire apparatus.
BIDS + CEIVED:
A bid opening was held at City Hall on September 20, 2006 at 2:00 PM. One bid was
received for the pumper truck from Pierce Manufacturing. The bid was evaluated by fire
department staff and determined to meet or exceed all of the specifications. The bid
price for the Pierce fire engine is $401,763.00.
PAYMENT OPTIONS
Pierce Manufacturing has offered a pre -payment option to the City that in return will
produce cost savings to the manufacturer. The cost -savings options are as follows:
Apparatus Purchase Price: $401,763
Interest Discount: $(12,096)
Chassis Discount: $( 6,241)
Discounted Apparatus Price: $383,426
The details for obtaining this discount are as follows, and are included in the bid by the
vendor:
l . If the City pays for the chassis approximately 60-90 days prior to delivery, the City
can deduct $6,241.00 from the bid price.
2. If the City pays for the entire apparatus at the time of ordering, the City can deduct an
additional $12,096 to the above deduction. The total amount paid t Pierce Manufacturing
at the time of ordering would be $383,426.
LEGAL , VIEW.
City Attorney Julie Lombardi has reviewed the State statutes regarding this type of pre-
payment arrangement. According to the bid specifications, this project requires a Surety
bond for 10% of the total amount of the project.
In discussing the pre -payment option with the Oklahoma Municipal League, OML staff
recognized that the Purchase Order Act of the State of Oklahoma seems to prevent such
payments. However, if there was a pre -payment benefit, and the City has entered into a
contract to receive the property, then the statutes do not, in fact, prohibit the early
payment,
The City Attorney's summation is that there is some risk based on the uninterrupted
language in the statutes, but the general view seems to be that the statutes are not
prohibitory if the City receives a benefit and enters into a contract which provides for a
discounted contract price if a pre -payment option is chosen.
RECOMMENDATION -
Staff intends to recommend Council award the successful bid to Pierce Manufacturing in
the amount of $383,426 for the purchase of the pumper truck and authorization for the
Mayor to execute the contract agreement at the Octobcr 17, 2007 meeting.
II0L1 TL �` _ ► AlI
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: BRADD K. CLARK
FIRE CHIFF
DATE- October 1 i ,,
BACKGROUND -
Design specifications for the Fire Station No. 3 project are ready for the formal
construction bidding process. In unison, the project is scheduled for the Owasso
Planning Commission Meeting on October 9, 2006 for the final site plan and the final plat
reviews. The Architect hired for the project has developed the construction specifications
necessary for the bid process, based upon the input of City of Owasso staff from Support
Services, Information Technology, Fine, and Community Development departments.
FACILITY PROJECT®
As a general overview of the project, the following arc characteristics of the fire station
as depleted in the design specifications for this project. Some of these features are unique
to the fire station due to the twcnty-four hour use of the building and the weight of the
fire apparatus:
® Six firefighter residential station with individual sleeping quarters
Two separate bathroom facilities to accommodate a Coed workforce
® Exterior elevation designed to blend into a residential area
* Roof design for a residential look with a 6/12 pitch with asphalt shingles
® Exterior walls are a blend of brick and plaster
Interior walls are steel studs and Musses
® Apparatus bays are concrete block walls
* Facility floor will be post tcusioned concrete slab
All sleeping areas will be carpeted
The site is a corner lot and will provide three drive -through apparatus bays
Exterior paving will be concrete designed to withstand the weight of all fire
fighting equipment and apparatus
® On site retention pond for storm water runoff
® heating and cooling system will be a residential split system with three furnaces
for the living quarters
® A ground source heat pump system is designed and will be bid as an alternate
® Emergency power generator for backup power in the event of a power outage
• A vehicle exhaust extraction system for the vehicular exhaust
® Radiant gas heat and power drop cords available at the apparatus bays
® Tornado storm shelter room constructed of concrete block with a concrete lid
® Extractor washer and drying cabinet for cleaning of the "Bunker Gear" in addition
to a standard washer and dryer for the residential cleaning
The design of this facility results in practical and efficient building that will last for
several decades of around the clock use. The design of the walls and floors considers
durability and ease of cleaning. This project will substantially improve the fire
department's response time and emergency responder availability, and ultimately the
Insurance Services Office (ISO) rating of the City.
FUNDING:
The funding for this project is identified in the CIP in FY 2006/07. The overall funding
for the project, including all facility construction, site work, and the building furnishings
is $1.9 million.
R-ECOMMENDATION-
Staff intends to present the results of the bidding process for facility construction at the
November Council Work Session following Staff review of all const uctiorn bids.
ATTACHMENTS
® Site Plan
Building Floor Plan
® Elevation.
—______________________'
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------------------------------------------
Nodh Elevation
South .Elevation
Wiw
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W1 A
NEW OWASSO
FIRE STATION
NO. 3
OWASSO,
OKLAHOMA
ELEVAMONS
/mm
m mm
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A2-01
li HONORABLE MAYORAND CITY `i, COUNCII
CITY OF OWASSO
FROM:L;, 1 c, C. STAGG, P.E.
PUBLIC WORKS DIRECTOR
DATE: October 3, 2006
BACKGROUND
In July 2005, the City Council commissioned the preparation of construction documents for the
reconstruction of deteriorated roadways serving the Three Lakes Village residents. On January
17, 2006, following the completion of engineering and advertisement, the rehabilitation work
(which includes removal and replacement of over 5,300 square yards of existing pavement
complete with new curb and guttering) was awarded to Dustin Paving, LLC in the amount of
$308,869.40.
Initial demolition for this Contract revealed the presence of significantly differing sub -surface
conditions, unsuitable for road construction. In response to these conditions, staff recommended.
the installation of perforated pipe edge drains (located along the back of the curb in the aggregate
base course) to drain excess water in the sub -grade and base courses. In addition to the pipe edge
drains, staff recommended an enhanced version of the geotechnical fabric reinforcement
proposed in the initial design to address the low strength of the sub -grade soils. Staff has also
recommended additional project scope to relocate the remaining water services in the
neighborhood and selective repair of structures and pipes in the existing storm water drainage
system.
Following Council's approval of a change and expansion of the scope of the project, staff
prepared contract documents for "Three Lakes Village Roadway Improvements --- Contract 11
(Revised Scope)." This Contract was advertised on May 9, 2006 with a Bid Opening date of June
12, 2006. Tri-Star Construction (P.O. Box 14, Claremore OK) was the apparent low bidder with
a bid amount of $14.9,975.75. Council approved award of this project during its regularly
scheduled meeting of June 20, 2006 (see attached memo). Notice to Proceed was issued on July
17, 2006 with project duration of 180 days.
CHANGE ORDERS NO. I AND 2:
Because of the possibility that a Contractor other than Austin Paving (the original successful
bidder) could be the successful bidder for Contract 11, project scopes were redefined into two
separate, definable phases to eliminate, as much as possible, extensive coordination between the
possible two Contractors.
Three fakes Tillage roadway Improvements
Change Orders and revised Project Budget
Page 2 of 3
This was accomplished in two ways:
Redefining the scope of the initial contract with a series of additive and deductive change
orders
Narrowly defining the scope of the second contract to only those items which precede the
principle paving operations of the Phase I contract in sequence or location.
The redefined scope of the initial contract calls for removing (by deductive change order) all
items not associated with base preparation and paving and adding (by additive change order) pay
items associated with the proposed enhanced geotechnical reinforcement and edge drain system.
These change orders were negotiated prior to acceptance of bids for Contract 11.
Contract II provided for all pay items associated with demolition of paving and drives, utility
relocation, storm drain installation and repair, dry well construction as well as excavation to the
sub -grade elevation. These items include some enhanced scope but are principally items
removed from the scope of Contract 1.
Staff has prepared for Council review and approval Change Order No. I (Deductive) and Change
Order No. 2 (Additive) for the original project. These change orders are attached. Change Order
No. 1 provides for a deduction from the original Contract amount of $50,114.40 and a reduction
in Contract duration of 100 days. Change Order No. 2 provides for an addition to the previous
Contract amount of $64,116.00 and an addition to Contract duration of 70 days.
These change orders represent a. net increase to Contract I with Austin Paving, LL,C in an amount
of $14,001.60 — a 4.5% increase — and a net reduction in Contract duration of 30 days. The new
Contract I amount with Austin Paving, LLC, based on these change orders, is $322,871.00. The
anticipated date of Substantial Completion, based. on these change orders, is January 24, 2007.
Final Completion is scheduled for February 23, 2007. No change in the Contract amount is
anticipated for Contract I1 with Tri-Star Construction,
FUNDING.
FY 05-06 appropriations for this project include funding in the amount of $310,000.00.
Additional funding in the amount of $177,000 is to be obtained from the reserve balance of the
General Fund if approved by Council. A supplemental appropriation will be required for the net
difference between final contract close-out amounts and these appropriations. funding will be
allocated as follows;
Contract I (Austin Paving L,LC) $308,869.40
Contract 11(TriStar) $149,975.75
Net Change to Contract I by C.O. $14,001.60
Geotechnical reinforcement fabric (purchased by City) V2 R54.05
Subtotal $496,700.08
Allocated Funding (FY 2005-2006) (%320 000 00)
Three Lakes Village Roadway Improvements
Change Orders and Revised Project Budget
Page 3 of')
(Supplemental Appropriation) Total $176,700.08
RECOIlZMENDA'TIONS:
Item 1: Staff intends to recommend approval by Council of Change Order No. 1 (deductive) in
the amount of ®$50,114.40 and Change Order No. 2 (additive) in the amount of $64,116.00,
representing a net change in Contract amount of $14,001.60.
Item 2: Staff intends to recommend approval of a Supplemental Appropriation in the amount of
$177,000 for a revised project budget of $496,000.
ATTACHMENTS -
Change Order No. 1 a Three Lakes Village Roadway Improvements
Change Order No. 2 ® Three Lakes Village Roadway Improvements
Memorandum to City Council dated June 20, 2006
SECTION 00600
ATTACHMENT A
CHANGE ORDER
P RO.1 ECT:
Three Lakes Village Roadway Improvements
TO CONTRACTOR:
Austin Paving, LLC
The Contract is changed as follows:
CHANGE ORDER NUMBER
DATE: September 25, 2006
#1
CONTRACT DATE: January 17, 2006
CONTRACT FOR:
Pavement repair, including removal, disposal and
replacement of existing pavement as specified or
indicated in the Contract Documents
Item 1 (Unclassified Excavation) — Deduct 249.7 CY @ $17.00/CY
Item 10 (Removal of Concrete Paving and Curb) — Deduct 4576 SY @ $6.40/SY
Item 11 (Removal of Concrete Driveway Approaches) — Deduct 463.75 SY @ $8.00/SY
Item 12 (Double Grate Inlet Box and Grate) — Deduct 1 EA @ $2,000.00/EA
Item 13 (18" RCP, Class III) — Deduct 30 LF @ $50.00/LF
Item 14 (Separator Fabric) — Deduct 5356 SY @ $1.75/SY
Total
Not valid until signed by the Owner and Contractor
The original Contract Sum was
Net change by previously authorized Change Orders
The Contract Sum prior to this Change Order was
The Contract Sum will be decreased by this Change Order in the amount of
The new Contract Sum including this Change Order will be
The Contract Time will be decreased by
The date of Substantial Completion as of the date of this Change Order therefore is
$4,245.00
$29,286.40
$3,710.00
$2,000.00
$1,500.00
$9,373.00
$50,114,40
$308,869.40
$00.00
$308,869.40
($50,114.40)
$258,755.00
( 100 ) days
(IO�ovember 15g 2006)
NOTE: This summary does not reflect changes in the Contract Sum 'Time which have been authorized by Construction
Change Directive.
CONTRACTOR OWNER
l�.l�[)RISS ADDRESS
BY 13Y
1)A'1'1? DAT[?
SECTION 00600
ATTACHMENT B
CHANGE ORDER
PROJECT:
Three Lakes Village Roadway Improvements
TO CONTRACTOR:
Austin Paving, LLC
The Contract is changed as follows:
CHANGE ORDER NUMBER: #2
DATE: September 25 2006
CONTRACT DATE: January 17 2006
CONTRACT FOR:
Pavement repair, including removal,
disposal and replacement of existing
pavement as specified or indicated in the
Contract Documents
Add Item 20 — 3753 LF 4" Perforated Pipe Edge Drain (Installed) @ $12.00/LF $45,036.00
Add Item 21 — 7200 SY Geolon 570 Gcotechnical Fabric (Labor only) @ $2.65/SY $19,080,00
Total
Not valid until signed by the Owner and Contractor
The original Contract Sum was
Net change by previously authorized Change Orders
The Contract Sum prior to this Change Order was
The Contract Sum will be increased by this Change Order in the amount of
The new Contract Sun-i including this Change Order will be
The Contract Time will be increased by
The date of Substantial Completion as of the date of
this Change Order therefore is
$ 64,116.00
�t
L0 , ",
871
�;,�;
U
ga"Ry 241 10M
NOTE:This summary does not reflect changes in the Contract Sum Time which have been
authorized by Construction Change Directive.
CONTRACTOR OR OWNER
ADDIRESS ADDIZEISS
11 BY
Di1TF, DATE
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM.
; AA C. STAGG, P.E.
PUBLIC WORKS DIRE CTOR
SUBJECT. THREE LAK E S VILLAGE ROADWAY IMPROVEMENTS
CONTRACT
O RC\ t i (RE' '1 SCOPE)
DATE: June 20, 2006
BACKGROUND:
On January 17, 2006, following the completion of engineering and advertisement, the 'three
Lakes Village Roadway Improvements (which includes removal and replacement of over 5,300
square yards of existing pavement complete with new curb and guttering) was awarded to Austin
Paving, LLC in the amount of $308,869.40.
In March 2006, soon after construction startup, demolition revealed the presence of significantly
differing sub -surface conditions, unsuitable for road construction. In response to these
conditions, staff recommended the installation of perforated pipe edge drains (located along the
back of the curb in the aggregate base course) to drain excess water in the sub -grade and base
courses. In addition to the pipe edge drains, staff recommended an enhanced version of the
geotechnical fabric reinforcement proposed in the initial design to address the low strength of the
sub -grade soils. Staff has also recommended additional project scope to relocate the remaining
water services in the neighborhood and selective repair of structures and pipes in the existing
storm water drainage system,
On April 18, 2006, Council approved a change and expansion of the scope of the project at an
estimated $120,000,
SCOPE EXTENSION.
The "Three Fakes Village Roadway Improvements -- Contract II (Scope Extension) was
advertised on May 9, 2006 with a Bid Opening date of June 12, 2006. Since this contract was to
be bid publicly on an. equivalent basis as the previous contract, it was possible that a Contractor
other than Austin Laving (the original successful bidder) could be the successful bidder for this
contract, Contract If documents reflect an effort to separate the project into two separate,
definable phases in order to eliminate, as much as possible, extensive coordination between the,
possible two Contractors.
A. mandatory pre -bid meeting was held at the Owasso Community Center on May 30, 2006. The
only bids honored at the bid opening are from those bidders having a representative at this
mandatory meeting. Three Contractors, including Austin Paving (the successful bidder for the
initial contract) attended and are approved as potential bidders.
Bids for "Three Lakes Village Roadway Improvements — Contract II (Revised Scope)" were
opened on Monday, June 12, 2006 at 2:00 PM CDT. Tri-Star Construction (P.O. Box 14,
Claremore OIL) was the apparent low bidder (Attachment A).
Tri-Star Construction $ 149,975.75
P.O. Box 14
Claremore OIL
Austin Paving Co. $204,016.00
303 East Newman Ave.
Stillwater OIL
Magnum Construction $207,000.00
P.O. Box 707
Broken Arrow OIL
Engineer's Estimate $106,759.80
Engineering staff has reviewed these bids and found no discrepancies or evidence of an
unbalanced bid. The apparent low bidder — Tri-Star Construction, LL.0 — can be considered both
responsible and responsive.
COORDINATION AND FUNDING -
To facilitate coordination between the two contractors, each contract will be redefined to include
a series of additive and deductive change orders not to exceed a cumulative sure equal to fifteen
percent of each original contract arnount. Following the completion of such coordination, a
supplemental appropriation for the funding of the extended scope of work will be brought to
Council for approval.
R-ECOMMENDATION-
Staff recommends acceptance of a bid from Tri-Star Construction as lowest responsive and
responsible bidder for `Three Takes Village Roadway improvements - Contract II (.Revised
Scope)" in the amount of $149,975,75.
A"l: TACHMENTS.-
�Y A_ Three Lakes Village Roadway firurrovde.rnents - Contract lI (Extended Scope) rid
Tabulation
BID TABULATION
THREE LAKES VILLAGE ROADWAY WPROVEMENTS - CONTRACT 11 (REVISED SCOPE)
Project Name: Three Lakes Village Roadway Improvements Contract 11 (Revised Scope)
Project No:
Bid Date: 06/12/06
Prepared By: Owasso Public Works Department - Engineering Division
PAVEMENT SECTION
P.C. Concrete - 6.5 inches
Aggregate Base - 6 Inches
Mir2fi HP-570 Geo-textile restraint
Construction, LLC I Austin Paving, LLC I
Item
No.
1*
3*
4
5
6
7*
6*
0
11
12*
13*
14
15
i F16
Desoription
Unclassified Excavation
Temporary Erosion & Sediment Control
1 Separator Fabric
lAqqreqate Base, Type A
Aggregate, No. 57 Clean Crushed Stone
Flowable Fill
Double Grate Inlet Box and Grates
18" RCP, Class III
Class A Concrete for Small Structures
Reinforcement Steel
Water Service Line Relocation
Removal of Concrete Pavement & Curb
Removal of Concrete Driveway Approaches
Removal of Obstructions
12" PVC Drain Pipe
12' Perforated PVC Dram P;Re
Unit
CY
LS
SY
CY
CY
CY -
-ffA
LF
CY
LBS 1
EA
SY
Sy
LS
LF.
LF
Estimated
Quanti
1,080
- 1
2,320
25 1
5
- 10
1
30
18
2,700
4
4,597
483
1
125
2-4
Unit
Cost
519.001
$1,000.00
$1.751
$32.001
$110.001
$150.001
$2,000.00
$50.00
$500.00
$1.20
$400.00
$6.40
$8.00
$2,900.00
$65.00
-$45.00
Item Total
Cost
$20.520.00
$1,000.00
$4,060.00
- $800.00
$550. 00
$1,500.00
$2,000.00
$11500.00.
$9,000.00
$3,240.00
$17,600.00
$29,420.80
$3,864.00
$2,500.00
$8,125001
$1,080.00
Unit
Cost
$29.50
$2.143.001
�. �65
$50.001
$100.001
$200.00
$3,400.00
$93.00
$790.00
$1.85
$1,150.00
$12.00
$1700
$13,249!001
$46.001
$100-001
Item Total
Cost
unit
Cost
Stern
Cost
�TotalUnit
Item Total
Cost
$31,860.00 $15.00
$2-143.00i $3,500.00
�$8,468.001 $1.50
$1,250.001 $50.00
$500.001 $65.00
$2,000.001 $175.00
$3,400.001 $2,500.00
$2,790.00$85.00
$14,220.00 $500.00
$4,995.00 $1.00
$50,600.00 $1,650.00
$55,164.00 $3.75
$8,211.00 $4.00
$13,249.00 $10,000.00
$5,750.00 $30.00
$2,400.00 $50.00
$16,200.00 $2800
$3,500.001 $3,900.001
_ $3,480. ob 1 $4.001
$1,250.00 $49.00
$325.00 $60.00
$1,750.00 $150.00
$2,500.00 $2,400.00
$2,550.00 $73.00
-
$9,000.00 --$700-00
$2,700.00 $2.00,
$72,600.00 $810.00
$17,238.75 $14.00
$1,932.00 -$14.00
$10,00().0() $11,100.00
$3,750.00 --T1 17-00
$1,200.00 $104.00
$30,240.00
$3,900.00
$9,280.00
$1,225.00
$300.00
$1,500.00
$2,400.00
$2,190.00
$12,600.00
$5,400.00
$35,64 .00,
$64,358.00
$6,762.00
$11,100.00
$14,625.00
$2,496.00
Totals-
$106,759-80
$207,000.00
$149,975.75
$204,016.001
ON
TO: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM- MICHELE DEMPSTER
HUMAN RESOURCE DIRECTOR
DATE: October 2, 2006
BACKGROUND:
The City's property casualty coverage renews on November 1, 2006. Competitive quotes have
been successfully solicited for the last two years. Coverage was switched from Travelers/St.
Pauls to The Chubb Group last year for a savings of $6,135. The City's agent of record for
property coverage has recommended that the City not solicit quotes this year based on the belief
that frequent saturation of the market can result in companies not putting forth their best effort to
provide a competitive quote. Therefore, our current agent will be providing a renewal quote
only.
A local insurance agent has requested to provide the City with a quote for property coverage and
the necessary information has been provided. The City's current agent is not expecting any
significant changes in premiums. As of this date, neither the renewal quote nor the quote from
the local agent has been received. Last year's premiums of $30,271 exceeded the City Manager's
spending authority and it is assumed that 06-07 premiums will also.
PROPOSAL -
The City Manager must enter into a contract for property coverage prior to November 1st.
Therefore, staff plans on placing this item on the October 17t1' City Council agenda requesting
authorization for the City Manager to approve a contract for property coverage,
If both quotes are in, Council will be asked to authorize the City Manager to enter into a contract
for the upcoming coverage year, if not Council will be asked to authorize the City Manager to
contract with the carrier for the lowest and best premiums for property coverage.
Ill� �` ,F, >
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
INFORMATION jDIRECTOR
DATE: October 2, 2006
Over the previous ten months, City staff have met with municipal software vendors, viewed
detailed software demonstrations and evaluated the software objectives of our organization. Staff
then requested software quotes from pre -qualified companies. Pre -qualification was determined
by a company's ability to provide an appropriate integrated municipal software solution. A
budget of $400,000 for software and more than $50,000 for technology upgrades to support a
new software system was approved for this project.
The requested scaled quotes were received, and opened on Monday, September 25, 2006.
Information Technology staff have completed an initial review of the proposals. The requests
included specific information regarding company background, customer references, software
descriptions, costs, and plans for training, conversion, implementation and support. The vendors
supplied substantial material to document their proposed set of software solutions.
The City's software project team will begin to evaluate the proposals to determine which can
achieve our objectives within the overall project budget. The proposals will be graded against
our requirements, scored and then ranked.
The vendor's references will be contacted to confirm expectations for the software and vendor
perfo—nuance. Within the 60 day time fran,.e allowed or rcview of the proposals, vendor selection
will be made and staff will prepare to request Council_ action on the purchase of an integrated
software solution for General Ledger, accounts Payable and Payroll, Utility Bilking, Work Order
and Land Management.
ro: THE HONORABLE MAYOR AND
f COUNCIL
FROM: r-, WILES
DEVELOPMENTCOMMUNITY DIRECTOT
i `►; ,►;i?'. E it €, ,► 1 tt� ; r�> x' r� i +1
DATE: October 2, 2006
The staff has been directed to undertake an update to the Owasso Zoning Code. The Code was last
adopted on June S, 1984. The proposed Code is significantly different in substance and scope than
the existing code, and this memo attempts to explain what changes are proposed, as well as the
reasons behind those proposed changes. In order to focus on substance, this report highlights the
proposed changes that will truly modify the way we do things, and many changes that have to do
with grammar and sentence structure are not mentioned here.
The staff is currently meeting individually with members of the Planning Commission and Owasso
Economic Development Authority, developers, and municipal department directors to explain
proposed changes to the zoning code and to gain input on those proposals. The staff will present
the draft of the code to the City Council at the October work session and gather input from City
Council members.
Based on input obtained from these various sources, the staff will prepare a further revision to the
draft of the code, and will begin the process of bringing the document to the public. The staff will
introduce the code to the development community at a developers meeting to be conducted later
this month, and then introduce it to the public at the November Planning Commission meeting.
The staff will then bring the document back to the City Council at the November work session for
further discussion, and then to a regular City Council meeting for final consideration.
CHAPTER 1
The only proposed change of significance in the introductory chapter of the code is that rezonings
of property would be allowed at the time of annexation. Currently, the City may only bring in
annexed property in the ACC- Agricultural District or in the zoning district previously granted by the
county in which the property is located. The proposed change would allow a property to be brought
into the City of Owasso at the previous existing zoning classification at the time of annexation. The
staff has researched the state enabling legislation, and has found no provision in the statutes that
would prevent a property from being rezoned at the time of annexation. Of course, the proposed
change comes with a requirement that any rezoning at the time of annexation meet the same public
notice requirements as all other rezonings.
The reason for this proposed change is that it could potentially remove a month from the time
required to develop property in Owasso, and would still afford the City staff, Planning Commission,
and City Council ample opportunity to review and consider any proposed land use change that
would come in conjunction with an annexation request.
The First significant proposed change to Chapter 2 is that the RMA and RM-2 Multi -Family
Residential zoning districts be combined into one RM zoning district. The main reason behind this
change is the recently adopted ordinance requiring all multi -family developments to be included
within a Planned Unit Development (PUD). Minimum bulk and area requirements such as lot size
and width, setbacks, and height are provided in the proposed code at the same levels currently
provided for the RM-2 district of the existing code, and these standards may be made more
restrictive as part of the PUD. These bulls and area requirements do not vary substantially in the
existing code between RM®1 districts and RM-2 districts, except that a height limitation of 26 feet
is placed on RM-1 developments, and setback requirements are currently more restrictive in RM-1
districts than in RM-2 districts. Nonetheless, there may be occasions that it becomes necessary to
require multi -family developments to adhere to more stringent standards, and the PUD vehicle
makes it possible to do so.
The second significant proposed change to Chapter 2 is the removal of the FD Floodway
Supplemental District. Floodways are already delineated in the City's flood maps, and regulated by
the flood damage prevention ordinance that remains a part of the zoning code. The City has no FD
zoning districts currently, and the staff does not foresee the need to have FD zoning districts in the
future, since floodway developments are already regulated as a regular part of our development
review process. The staff has researched FEMA's requirements as they relate to the City's
regulatory obligations, and has found no requirement that the City have an FD zoning district in its
zoning code.
The third significant proposed change to Chapter 2 is the replacement of Section 250 — Screening
Wall or Fence — with a new chapter to the zoning code, Chapter 16 -- Fencing Requirements. These
new requirements consist of five basic rules: 1) all residential developments that back up to any
arterial or highway shall be screened by a solid opaque fence, 2) all nonresidential developments
adjacent to residential developments shall be screened by a solid opaquefence, 3) all required
fences constructed of wood shall have vertical support posts constructed of steel, masonry colurnrrs,
pvc posts, or some other permanent building material, 4) all braces and supports must be located on
the inside of the fence, and 5) footings shall be constructed of concrete or equivalent material.
The first significant proposed change to Chapter 3 (and following chapters) is that use units have
been removed. Replacing the use units are lists of specific uses allowed by right and allowed by
special exception in the zoning district. This change is designed to increase the ease of use of the
zoning code, and is also designed to increase the clarity of exactly what types of uses are allowed
within the individual zoning districts. The parking requirements that were attached to each use unit
are now listed in Chapter 9 — Off-street Parking Requirements.
The second significant proposed change to Chapter 3 (and following chapters) is that signage
requirements have been replaced by Chapter 18 — Signs — the incorporation of the Owasso Sign
Code adopted in 2003.
The first significant proposed change to Chapter 4 is that recreational vehicles must be parked upon
a paved surface. This rule has been made by interpretation up to now, and the proposed code
clearly states that rule.
The second significant proposed change to Chapter 4 is that the maximum allowed structure height
in single-family districts is increased from 26' to 35' in order to accommodate large houses with
steep roof pitches now commonly constructed in Owasso.
The third significant proposed change to Chapter 4 is that side yard setbacks in RSm1, RS-2, and
RS-3 districts are now 5' for both side yards, effectuating the side yard ordinance passed by the City
Council in 2006.
The first significant proposed change to Chapter 5 (and other chapters) is that site plans will now be
reviewed by the Technical .Advisory Committee (TAC) and the Community Development
Department and will not be required to go to the Planning Commission for review and approval.
The reason for this proposed change is the technical nature of site plan reviews in order_ to
determine their compliance with the code on issues such as setbacks, drainage, bulk and area
requirements, etc. Further, this change will save applicants approximately two weeks of review
time because once the TAC and the staff approve a site plan it will not have to wait for Planning
Commission approval before receiving a building permit or earth change permit.
CH PTE C®MME CIAL DISTRICT P VISIO1�S)e
The first significant proposed change to Chapter 6 is that the sexually oriented businesses ordinance
passed by the City Council in 2004 replaces the old language about such businesses in the zoning
code, Sexually oriented businesses are required to be located at least 1,000 feet from any church,
school, park, or residential zoning district.
CHAPTER °l (INkEa AID ITT CT PR®VISI�
There are no significant proposed changes to Chapter i other than those explained previously in this
memorandum.
The first significant proposed change to Chapter 8 is its six stated goals and purposes: To produce
1) a maximum choice in the types of environment and living units available to the public, 2) open
space and recreation areas, 3) a pattern of development that preserves natural features and prevents
soil erosion, 4) a creative approach to the use of land and related physical development, 5) an
efficient use of land resulting in smaller networks of utilities and streets and thereby lowering costs,
and 6) an environment of stable character in harmony with the surrounding development.
The second significant proposed change to Chapter 8 is that PUDs must be at least three acres in
size.
The third significant proposed change to Chapter 8 is that there are no specifically prescribed uses
that are permitted within the boundaries of a PUD, as there are in the existing zoning code. The
staff recommends this change in order to maximize the city's flexibility in accommodating new
developments to the community.
The fourth significant proposed change to Chapter 8 is that there is a maximum number of dwelling
units permitted within a PUD, depending upon both the type and number of each type of residential
unit intended to be included in the PUD. For example, four dwelling units per acre will be allowed
for single-family detached houses. This change is intended to promote a variety of residential
dwelling types and other uses within PUDs.
The fifth significant proposed change to Chapter 8 is that all PUDs will be required to devote 20%
of the total project area to commonly -,owned open space. This change is designed to encourage
open space and recreation areas.
The sixth significant proposed change to Chapter 8 is that a property owners association is required
for all PUDs, and one responsibility of the property owners association is to maintain areas of
commonly -owned open space. The Property Owners' Association shall be formed and operational
by the time that seventy percent (70%) of the lots within the PUD have been pennitted for
development.
The seventh significant proposed change to Chapter 8 is that, prior to a PUD application's submittal
to the Planning Commission, the applicant must prepare a pre -application plan, or `sketch plan",
and review this preliminary plan with the Community Development Department. This change is
designed to provide information to the city of the developer's intention with respect to the nature
and scope of the proposed PUD and to allow the developer to be infobed of the city's regulations
and policies concerning development alternatives for the area
The eighth_ significant proposed change to Chapter 8 is that provisions for overlay districts are
spelled out. Overlay districts provide requirements for specific areas of the community that are in
addition to regular zoning district requirements, and may be viewed as a type of city -initiated PUD.
This change is designed to provide enhanced standards to protect and enhance the unique
characteristics of specific areas and/or corridors while providing for development opportunities.
These characteristics may include natural scenic beauty, manmade features or other features.
Overlay districts may also be used to protect or facilitate a particular design theme established
through specific architectural styles.
Chapter 9 is proposed as a new chapter to the zoning code, replacing Chapter 11. Unlike the
existing code, which specifies parking requirements by use unit, the proposed new chapter requires
a specific number of parking spaces for each specific use, such as single-family dwellings,
department stores, hospitals, manufacturing facilities, etc.
Chapter 9 also differs from the existing code in that a required number of loading berths by land use
is not provided. Loading berth requirements will be determined by the applicant and the TAC on a
case by case basis, as necessitated by the specific use.
Further, Chapter 9 replaces the phrase "dust -free, all-weather surface" with the phrase "paved off-
street parking areas", in order to eliminate ambiguity and confusion about what types of parking
surfaces are allowed.
Another change proposed in Chapter 9 is that all commercial, industrial, and multi -family off-street
parking areas with more than five parking spaces must be screened from any adjacent residentially
zoned property.
With the proposed new zoning code, the staff`` is not recommending significant changes to the
Nonconformities, Enforcement, and Board of Adjustment chapters of the code.
GRAPIER I AI EN I ENII
The only significant proposed change to Chapter 13 is that zoning map amendments must be in
compliance with the Owasso Land Use Master Plan. This is not really a change, since the policy of
requiring zoning to match the land use plan has been in place since the plan was adopted in 2004,
but this proposal would place the policy directly into the zoning code.
CHAPTER 14 CIPEFIN k`� 92LS1o,
With the proposed new zoning code, the staff is not recommending srgni icant changes to the
Definitions chapter of the code.
Chapter 15 is proposed as a new chapter to the zoning code. It is simply a reinstatement of the
telecommunication towers ordinance passed by the City Council in 1997. No changes to the
telecommunication towers regulations are proposed.
As covered in more detail previously in this memorandum, chapter 16 is proposed as a new chapter
to the zoning code.
Chapter 17 is a proposed new chapter to the zoning code (currently it is not a chapter, but an
appendix). The three minor changes to the flood hazard regulations that have been passed by the
City Council over the past four years in order to comply with FEMA's requests have been included
within this proposed chapter.
Chapter 18 is proposed as a new chapter to the zoning code. It is simply a reinstatement of the sign
ordinance passed by the City Council in 2003.
The only proposed change to the signs chapter (and the outdoor lighting and landscape chapters) is
the provision for how the standards may be changed, or promulgated. With these three chapters, it
is proposed that the City Manager have the ability to amend the regulations as it is deemed
necessary. Any changes or additions to these three chapters would, after notification to the City
Council and the public, lay open for consideration for 30 days. During this time, the City Council
would have the ability to disapprove the changes in part or in whole. If not disapproved within the
30 days allotted, the new rules and regulations would have the force and effect of law. Such rules
regarding promulgation were a part of the landscape regulations when they were adopted in
January, 2006.
Chapter 19 is proposed as a new chapter to the zoning code. It is simply a re -statement of the
outdoor lighting ordinance passed by the City Council in 2005. No changes to the outdoor lighting
regulations are proposed.
CHAIPTE QJLANPIj��Buz�TS a
Chapter 20 is proposed as a new chapter to the zoning code. It is simply a restatement of the
landscaping regulations passed by the City Council in a resolution in January, 2006. No changes to
the landscaping regulations are proposed.
CHAPTI � (ACCESS AA' S ® ��T�I� C®MM T1� Tll�S�o
Chapter 21 is proposed as a new chapter to the zoning code. It is simply a restatement of the gated
communities ordinance passed by the City Council in 2006. No changes to the gated communities
regulations are proposed.
The only significant change to the two appendices is the removal of the secretary position of those
boards. The Community Development staff performs the secretarial duties of these bodies, and has
for many years. Neither the Board of Adjustment nor the Planning Commission currently has a
designated secretary.
IITit'1: �-I€. its �13'1
TO: HONORABLE CHAIR I D TRUSTEES
FROM: JULIE TROUT
DATE: October 5,20(fl
City staff was contacted on September 27, 2006 by Dick Helde, an attorney with the law
firm of Dorsey, Whitney, L.L.P., in Minneapolis, Minnesota regarding proposed bond
revenue financing for the YMCA. The Tulsa Industrial Authority has proposed to issue
bonds on behalf of the YMCA which will be underwritten by Wells Fargo. Funds from
the bond issue will be used for restoration projects at the YMCA facilities located in
Tulsa, Broken Arrow and Owasso.
The YMCA is a nonprofit section 501(c)(3) corporation, and federal law requires that
each municipality benefiting from a bond issue give consent to the proposed bonds when
a nonprofit corporation is involved. Accordingly, Mr. Helde has requested that the
OPWA hold a public hearing for consideration and discussion of the proposed bond
issue. The OPWA is further requested to adopt a resolution which I)consents to the
issue of the bonds, and, 2) authorizes the OPWA to enter into an Interlocal Agreement
with the Tulsa Industrial Authority and the other participating municipalities which
governs distribution of the bond revenue.
The revenue bond issue will not create an indebtedness for either the City or the OPWA,
and neither the City nor the OPWA shall have any liability for the bonds. Additionally,
the bond issue shall not affect the debt ceiling of any participating city. 'This proposal has
been reviewed and approved for the City of Owasso and the OPWA by bond counsel,
Allan Brooks of Fagin, Brown, Tinney & Miser.
RECOMMENDATION:
MENDATION:
Staff intends to recommend Trustee approval of a resolution authorizing issuance of the
revenue bonds and further authorizing the OPWA to enter into the proposed Interlocal
Agreement.