The URL can be used to link to this page

Home My WebLink About2012.04.03_City Council AgendaPUBLIC NOTICE F ` HE MEETING O~ jr-ar- OVIASS CIPI COUNCIL TYPE OF MEETING: Regular ECE/Vet) DATE: April 3, 2012 TIME: 6:30 p.m. BAR ;:z r? ZQ~z PLACE: Council Chambers, Old Central Building CFly C lOlk's o~c, Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, March 30, 2012, Juliann M, Stevens, Deputy City AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Dale Blackwood 3. Flag Salute 4.. Roll Call 5. Presentation of Employee of the Quarter Mr. Ray 6. Presentation of the Character Trait of Persuasiveness Mike Henry, Character Council Member 7. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the March 20, 2012 Regular Meeting Attachment # 7-A B, Approval of Claims Attachment # 7-13 8. Consideration and appropriate action relating to items removed from the Consent Agenda Owasso City Council April 3, 2012 Page 2 'PUBLIC FIEJ\RING The Clay Council will conduct a public hoaring for the purpose of receiving citizen comments and input relating to proposed Capital improvement projects to be funded by the third penny sales tax Mr. Warren Lehr Attachment # 9 Capital Improvements Projects recommended to be added by the Capital Improvements Committee include; Vehicle Maintenance Facility, Main Police Station, East 96th Street North and North 1291h East Avenue Infrastructure Improvements, Annual Street Rehabilitation Program, Garnett Road Widening Project from East 96th Street North to East 106th Street North, and Elm Creek Park Improvements. 10. Consideration and appropriate action relating to a request for approval of Resolution No. 2012-03 affirming the City's participation in the Tulsa Urban County Community Development Block Grant (C®BG) facilitating a cooperation agreement and authorizing the Mayor to execute project application documents Mr. Karl Fritschen - Attachment # 10 _ Staff recommends approval of Resolution No, 2012-03 which facilitates UL)BG funding of sidewalk repair and installation, and curb and gutter repair. 11. Report from City Manager 12. Report from City Attorney 13. Report from City Councilors 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 15. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 20, 2012 The Owasso City Council met in regular session on Tuesday, March 20, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, March 16, 2012. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:31 p.m. ITEM 2 INVOCATION The invocation was offered by Pastor Robert Miller of New Life Church ITEM 3 FLAG SALUTE Councilor Brown led the flag salute ITEM 4 ROLL CALL PRESENT Doug Bonebrake, Mayor Bryan Stovall, Vice Mayor Charlie Brown, Councilor A quorum was declared present STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ABSENT Steve Cataudella, Councilor Patrick Ross, Councilor ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the March 6, 2012 Regular Meeting and the March 13, 2012 Special Meeting B. Approval of Claims C. Acknowledge receipt of the monthly budget status report Mr. Stovall moved, seconded by Mr. Brown to approve the Consent Agenda with claims totaling $257,713.97. Also included for review were the healthcare self-insurance claims report and payroll payment report for pay period 03/10/2012. YEA: Brown, Stovall, Bonebrake NAY: None Motion carried 3-0 ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item Owasso City Council March 20, 2012 ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL TO RETAIN COLE & REED, P.C. AS AUDITORS FOR THE FISCAL YEAR ENDING JUNE 30, 2012 Janet Isaacs presented the item recommending City Council approval to retain Cole & Reed, P.C. as auditors for the fiscal year ending June 30, 2012. After discussion, Mr. Brown moved, seconded by Mr. Stovall to approve Cole & Reed, P.C. as auditors, as recommended. YEA: Stovall, Brown, Bonebrake NAY: None Motion carried 3-0 ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF ORDINANCE NO. 1002, AMENDING CHAPTER 9 OF THE ZOINING CODE, OFF-STREET PARKING Bronce Stephenson presented the item recommending City Council approval of Ordinance 1002. After discussion, Mr. Stovall moved, seconded by Mr. Brown to approve Ordinance No. 1002, as recommended. YEA: Brown, Stovall, Bonebrake NAY: None Motion carried 3-0 ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A PARTIAL UTILITY EASEMENT CLOSURE IN THE NOTTINGHAM ESATES NEIGHBORHOOD LOCATED AT 13804 EAST 93RD COURT NORTH, LOT 34, BLOCK 5, NOTTINGHAM ESTATES III Bronce Stephenson presented the item recommending City Council approval of the utility easement closure request. After discussion, Mr. Stovall moved, seconded by Mr. Brown to approve the utility easement closure request, as recommended. YEA: Brown, Stovall, Bonebrake NAY: None Motion carried 3-0 PUBLIC HEARING ITEM 10 THE CITY COUNCIL WILL CONDUCT A PUBLIC HEARING FOR THE PURPOSE OF RECEIVING CITIZEN COMMENTS AND INPUT RELATING TO THE US-169 OVERLAY DISTRICT ZONING CODE AMENDMENT Bronce Stephenson introduced the item. Mayor Doug Bonebrake opened the floor to receive citizen comments and input relating to the US-169 Overlay District Zoning Code Amendment. One individual spoke relating to the US-169 Overlay District. There were no questions and the Public Hearing was closed at 6:56 p.m. 2 Owasso City Council March 20, 2012 PUBLIC HEARING ITEM 11 THE CITY COUNCIL WILL CONDUCT A PUBLIC HEARING TO RECEIVE RECOMMENDATIONS ON COMMUNITY DEVELOPMENT NEEDS FOR THE CITY OF OWASSO AS A MEMBER OF THE TULSA COUNTY CDBG URBAN COUNTY. THE AMOUNT OF FUNDS ALLOCATED TO THE CITY OF OWASSO IS $113,845 Karl Fritschen introduced the item and recommended using funds for sidewalks, curb, and gutter repair. Mayor Doug Bonebrake opened the floor to receive citizen comments and input relating to the recommendations on community development needs for the City of Owasso. No comments were received and the Public Hearing was closed. ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL TO PURCHASE A CNG TRUCK CONTINGENT UPON AWARD OF THE CONGESTION MITIGATION AND AIR QUALITY (CMAQ) GRANT Larry White presented the item recommending City Council approval to purchase a 2012 model dedicated CNG truck contingent upon award of the Congestion Mitigation and Air Quality (CMAQ) grant. After discussion, Mr. Stovall moved, seconded by Mr. Bonebrake to approve the purchase, as recommended. YEA: Stovall, Bonebrake NAY: Brown Motion carried 2-1 ITEM 13 CONSIDERATION AND APPROPRATE ACTION RELATING TO THE POLICE MULTI-USE FIREARMS TRAINING FACILITY CONSTRUCTION BID Dwayne Henderson presented the item recommending City Council reject all bids due to the cost exceeding the Police Department's available funding. After discussion, Mr. Brown moved, seconded by Mr. Stovall to reject all bids, as recommended. YEA: Brown, Stovall, Bonebrake NAY: None Motion carried 3-0 ITEM 14 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE FY 2011-2012 STREET REHABILITATION PROGRAM CONSTRUCTION CONTRACT BID John Feary presented the item recommending City Council award of contract for the FY 2011- 2012 Street Rehabilitation Program to Tri-Star Construction of Tulsa, Oklahoma in the amount of $368,059.20. After discussion, Mr. Stovall moved, seconded by Mr. Brown to award the contract, as recommended. YEA: Stovall, Brown, Bonebrake NAY: None Motion carried 3-0 3 Owasso City Council March 20, 2012 ITEM 15 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE 1 16TH STREET NORTH BRIDGE REPLACEMENT MATERIAL BID Dwayne Henderson presented the item recommending City Council award of contract for the 116th Street North Bridge Replacement Material to Apex Precast Products of Tulsa, Oklahoma in the amount of $39,014, as recommended. After discussion, Mr. Brown moved, seconded by Mr. Stovall to award the contract, as recommended. YEA: Brown, Stovall, Bonebrake NAY: None Motion carried 3-0 ITEM 16 REPORT FROM CITY MANAGER Rodney Ray acknowledged Sherry Bishop and Warren Lehr for leading the team forward in his absence. Mr. Ray also recognized Dr. and Mrs. Dunnaway and Mr. and Mrs. Alan Robinson for their service to the City of Owasso. ITEM 17 REPORT FROM CITY ATTORNEY No report ITEM 18 REPORT FROM CITY COUNCILORS Mayor Bonebrake asked if any roads had been closed due to the heavy rains. Roger Stevens responded that no roads had to be closed. Mayor Bonebrake thanked the members of the Capital Improvements Committee and recognized their commitment to the City of Owasso. ITEM 19 NEW BUSINESS None ITEM 20 ADJOURNMENT Mr. Brown moved, seconded by Mr. Stovall, to adjourn YEA: Stovall, Brown, Bonebrake NAY: None Motion carried 3-0 and the meeting was adjourned at 7:36 p.m. Doug Bonebrake, Mayor Ashley Hickman, Minute Clerk 4 Claims List 4/3/2012 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH OC REFUND/ROCHA 100.00 TREASURER PETTY CASH ECON SUMMITT REIMB 25.00 TREASURER PETTY CASH OC REFUND/COURTNEY 100.00 TREASURER PETTY CASH CC DEPOSIT/BENNETT 50.00 TREASURER PETTY CASH CC REFUND/BROWN 50.00 TOTAL GENERAL 325.00 mw~ MUNICIPAL COURT CHARLES N. ROMANS BAILIFF SERVICES 350.00 JPMORGAN CHASE BANK BURKHART'S-NOTARY STAMP 22.99 JPMORGAN CHASE BANK DELL-TONER 163.78 TOTAL MUNICIPAL COURT 536.77 MANAGERIAL JPMORGAN CHASE BANK MEETING EXPENSE 29.23 JPMORGAN CHASE BANK MEETING EXPENSE 61.71 JPMORGAN CHASE BANK MEETING EXPENSE 38.30 JPMORGAN CHASE BANK AMERICAN AIRLINES-AIRFARE 1,121.20 JPMORGAN CHASE BANK MEETING EXPENSE 66.80 JPMORGAN CHASE BANK CMAO MEETING 117.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 56.28 TOTAL MANAGERIAL 1,490.52 FINANCE OKLAHOMAASSOCIATION OF PUBLIC REGISTRATION FEE/ISAACS 60.00 TREASURER PETTY CASH MILEAGE REIMB/PETERSON 3.33 OKLAHOMAASSOCIATION OF PUBLIC REGISTRATION FEE/HESS 60.00 TOTAL FINANCE 123.33 HUMAN RESOURCES JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 5.69 JPMORGAN CHASE BANK CHARACTER BULLETINS 557.20 URGENT CARE OF GREEN COUNTRY, P.L.L PRE-EMPLOYMENT DRUG SCREE 50.00 URGENT CARE OF GREEN COUNTRY, P.L.L RANDOM SCREENINGS 275.00 GREENWOOD PERFORMANCE SYSTEMS INC ASST MGR EVAL 2,550.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 2.18 JPMORGAN CHASE BANK IPMA-MEMBERSHIP DUES 149.00 TOTAL HUMAN RESOURCES 3,589.07 HR - CHARACTER INITIATIVE JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 174.30 TOTAL HR - CHARACTER INITIATIVE 174.30 GENERAL GOVERNMENT JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 31.69 IKON OFFICE SOLUTIONS, INC COPIER SERVICE 541.29 AT&T LONG DISTANCE LONG DISTANCE SERVICE 210.14 AEP/PSO ELECTRIC USE 2,296.08 Page 1 Clams List 4/3/2012 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL GOVERNMENT... MAILROOM FINANCE INC POSTAGE 1,000.39 AT&T CONSOLIDATED PHONE BILL 700.80 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 109.06 JPMORGAN CHASE BANK TULSA WORLD-PUBLICATION 743.04 TOTAL GENERAL GOVERNMENT 5,632.49 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK FFICE DEPOT-SUPPLIES O 1 56.76 SPRINT SPRINT CARDS 79.98 TOTAL COMMUNITY DEVELOPMENT 136.74 ENGINEERING TREASURER PETTY CASH MILEAGE REIMB/FEARY 139.54 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 JAMAR TECHNOLOGIES, INC TRAFFIC COUNTER REPAIRS 104.92 TOTAL ENGINEERING 257.66 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK INTERWORKS-BACKUP SYSTEM 31,328.71 SPRINT SPRINT CARDS 39.99 USA MOBILITY WIRELESS, INC PAGER USE 8.70 TOTAL INFORMATION TECHNOLOGY 31,377.40 SUPPORT SERVICES JPMORGAN CHASE BANK BLIND AMB-SERVICE CALL 75.00 JPMORGAN CHASE BANK LOWES-WATER FILTER 32.96 JPMORGAN CHASE BANK LOWES-BULBS 33.68 JPMORGAN CHASE BANK OFFICE DEPOT-TELEPHONE 79.99 JPMORGAN CHASE BANK STD SPLY LAWN-BATTERIES 184.99 JPMORGAN CHASE BANK FEDEX-COPIES 4.50 AT&T CONSOLIDATED PHONE BILL 66.19 FALCON AUDIO VIDEO, INC AUDIO EQUIP FOR OCAUDITO 470.00 OKLAHOMA DEPARTMENT OF LABOR ELEVATOR INSPECTION FEE 75.00 JPMORGAN CHASE BANK OWASSO BATTERY-BATTERIES 19.78 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK LOWES-PARTS 31.97 AT&T LONG DISTANCE LONG DISTANCE SERVICE 4.12 JPMORGAN CHASE BANK OFFICE DEPOT-CHAIR 110.99 JPMORGAN CHASE BANK LOWES-PUSH POINTS 1.98 TOTAL SUPPORT SERVICES 1,271.13 CEMETERY AEP/PSO ELECTRIC USE 36.76 JPMORGAN CHASE BANK J&C OVERHEAD-PARTS 10.00 JPMORGAN CHASE BANK WINFIELD-CHEMICALS 813.90 TOTAL CEMETERY 860.66 Page 2 Claims List 4/3/2012 Budget Unit Title Vendor Name Payable Description Payment Amount POLICE SERVICES JPMORGAN CHASE BANK LODGING EXPENSE 162.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 63.38 JPMORGAN CHASE BANK GLOBALGOV-NETWORK SWITCH 30.59 AT&T CONSOLIDATED PHONE BILL 465.78 AEP/PSO ELECTRIC USE 1,541.38 JPMORGAN CHASE BANK US CAVALRY-GLOVES 33.82 JPMORGAN CHASE BANK EMBLEM-UNIFORM PATCHES 378.19 JPMORGAN CHASE BANK MAV MINI MART-FUEL 39.78 JPMORGAN CHASE BANK TRAINING EXPENSE 50.58 TREASURER PETTY CASH LODGING EXPENSE 85.49 AT&T LONG DISTANCE LONG DISTANCE SERVICE 210.14 USA MOBILITY WIRELESS, INC PAGER USE 78.80 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY12 147.00 GREEN COUNTRY INVESTIGATIONS PRE-EMPLOYMENT POLYGRAPH 120.00 WORKHEALTH SOLUTIONS, LLC HEPATITIS A+B VACCINES 41.00 JPMORGAN CHASE BANK CIRCLE K-FUEL 33.49 JPMORGAN CHASE BANK REASORS-REFRESHMENTS 14.68 TOTAL POLICE SERVICES 3,496.10 TULSA CTY DA REVOLV DRUC JPMORGAN CHASE BANK BEST BUY-MEMORY CARD 39.99 TOTAL TULSA CTY DA REVOLV DRUG 39.99 POLICE COMMUNICATIONS JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 63.38 JPMORGAN CHASE BANK BOB BARKER-SUPPLIES 80.96 JPMORGAN CHASE BANK WALMART-PRISONER BOARD 111.40 AEP/PSO ELECTRIC USE 135.06 JPMORGAN CHASE BANK BOB BARKER-SUPPLIES 25.09 TOTAL POLICE COMMUNICATIONS 415.89 ANIMAL CONTROL AT&T CONSOLIDATED PHONE BILL 48.67 AEP/PSO ELECTRIC USE 393.92 JPMORGAN CHASE BANK WALMART-SUPPLIES 334.87 JPMORGAN CHASE BANK MED VET-SUPPLIES 21.98 JPMORGAN CHASE BANK LOWES-SUPPLIES 35.98 AT&T LONG DISTANCE LONG DISTANCE SERVICE 5.72 TOTAL ANIMAL CONTROL 841.14 FIRE SERVICES AT&T LONG DISTANCE LONG DISTANCE SERVICE 70.65 JPMORGAN CHASE BANK AUTOZONE-OIL 7.98 AT&T MOBILITY WIRELESS SERVICE 50.83 JPMORGAN CHASE BANK BIG LOTS-SUPPLIES 12.00 JPMORGAN CHASE BANK CASCO-PROTECTIVE APPAREL 2,148.00 JPMORGAN CHASE BANK CASCO-PROTECTIVE GEAR 1,800.00 Page 3 Claims List 4/3/2012 Budget Unit Title Vendor Name Payable Description Payment Amount FIRE SERVICES... USA MOBILITY WIRELESS, INC PAGER USE 54.05 SPRINT SPRINT CARDS 159.96 JPMORGAN CHASE BANK USPS-POSTAGE 12.19 JPMORGAN CHASE BANK SAV ON-BUSINESS CARDS 480.00 WAYEST SAFETY INC SCBA MASK FITTEST 160.00 BAPTIST'S INC. BAPTIST'S ATHLETICS PROTECTIVE CLOTHING 105.00 OKLAHOMA STATE UNIVERSITY TESTING FEE 25.00 EQUIPMENT ONE RENTAL LAWN EQUIP MAINTENANCE 206.23 EQUIPMENT ONE RENTAL LAWN MOWER MAINTENANCE 38.93 JOHN D. HORTON LADDER TRUCK REPAIRS 460.00 INTEGRIS AMBULATORY CARE CORP. ENTRY LEVEL PHYSICAL 475.00 JPMORGAN CHASE BANK LOCKE SUPPLY-BULBS 13.63 NORTH AMERICA FIRE EQUIPMENT CO. PROTECTIVE CLOTHING 403.99 AEP/PSO ELECTRIC USE 1,612.67 JPMORGAN CHASE BANK ATWOODS-SUPPLIES 21.95 AT&T CONSOLIDATED PHONE BILL 252.90 JPMORGAN CHASE BANK OREILLY-PARTS 7.56 JPMORGAN CHASE BANK WALMART-SUPPLIES 170.64 JPMORGAN CHASE BANK BUMPER21BUMPER-LIGHTBULB 2.20 JPMORGAN CHASE BANK ACADEMY SPORTS-BOOTS 79.99 JPMORGAN CHASE BANK REASORS-SUPPLIES 37.92 JPMORGAN CHASE BANK ROBERTSON-SINK REPAIR 42.36 JPMORGAN CHASE BANK PATROL TECH-BOOTS 169.75 JPMORGAN CHASE BANK OREILLY-MOWER SUPPLIES 57.04 JPMORGAN CHASE BANK LOWES-SCREW DRIVERS 12.38 JPMORGAN CHASE BANK LODGING EXPENSE 77.00 JPMORGAN CHASE BANK LODGING EXPENSE 77.00 JPMORGAN CHASE BANK USPS-POSTAGE 3.31 JPMORGAN CHASE BANK WALMART-SUPPLIES 33.88 JPMORGAN CHASE BANK TRAVEL EXPENSE 20.65 JPMORGAN CHASE BANK LODGING EXPENSE 77.00 JPMORGAN CHASE BANK LOWES-BATTERIES 4.14 JPMORGAN CHASE BANK CASCO-UNIFORM PANTS 409.00 JPMORGAN CHASE BANK CONRAD-WINDOW REGULATOR 444.11 JPMORGAN CHASE BANK CONRAD-FIRE HELMET 170.00 TOTAL FIRE SERVICES 10,466.89 EMERGENCY PREPAREDNES AT&T CONSOLIDATED PHONE BILL 25.61 AEP/PSO ELECTRIC USE 109.10 TREASURER PETTY CASH PARKING REIMB/MOTTO 10.00 AT&T LONG DISTANCE LONG DISTANCE SERVICE 4.51 TOTAL EMERGENCY PREPAREDNESS 149.22 STREETS TULSA COUNTY HIGHWAY DISTRICT 1 ASPHALT 11,588.21 Page 4 Claims List 4/3/2012 Budget Unit Title Vendor Name Payable Description Payment Amount STREETS... JPMORGAN CHASE BANK LOWES-PARTS 30.62 JPMORGAN CHASE BANK LOWES-TOOLS 18.97 JPMORGAN CHASE BANK ARMOR-PPE 34 JPMORGAN CHASE BANK ARMOR-PPE 16.50 SPRINT SPRINT CARDS 119.97 JPMORGAN CHASE BANK GELLCO-BOOTS 116.99 JPMORGAN CHASE BANK PMSI-POTHOLE PATCH 498.C0 SIGNALTEK INC TRAFFIC SIGNAL MAINTENANC 5,832.`i31 AEP/PSO ELECTRIC USE 1,289.57 JPMORGAN CHASE BANK ALTA PWR-STARTER ASSEMBLY 40.64 JPMORGAN CHASE BANK LOWES-SUPPLIES 47.23 TULSA WORLD ADVERTISING 328.40 UNIFIRST HOLDINGS LP UNIFORM RENTAL 22.40 JPMORGAN CHASE BANK LOWES-KEYS 5.34 TULSAASPHALT, LLC TYPE BASPHALT 94.33 TULSAASPHALT, LLC TYPE CASPHALT 290.69 WORKHEALTH SOLUTIONS, LLC HEPATITIS A& B VACCINES 277.00 JPMORGAN CHASE BANK OREILLY-SPRAY PAINT 18.96 JPMORGAN CHASE BANK ATWOODS-RUBBER BOOTS 14.99 JPMORGAN CHASE BANK VANCE BROS-TACK OIL 88.20 USA MOBILITY WIRELESS, INC PAGER USE 34.80 TOTAL STREETS 20,808.71 STORMWATER USA MOBILITY WIRELESS, INC PAGER USE 52.20 JPMORGAN CHASE BANK P&K -OIL MIX/TRMMER HEADS 131.73 JPMORGAN CHASE BANK P&K EQUIP-SERVICE 95.66 JPMORGAN CHASE BANK BROWN FARMS-SOD 35.00 JPMORGAN CHASE BANK BROWN FARMS-SOD 65.00 JPMORGAN CHASE BANK QUALITY TIRE-REPAIR TIRE 12.00 JPMORGAN CHASE BANK OWASSO BATTERY-BATTERY 9.60 JPMORGAN CHASE BANK LOWES-BALL VALVE 10.65 JPMORGAN CHASE BANK EQUIPMENT ONE-PULLEY 28.65 JPMORGAN CHASE BANK AMERIFLEX-SPRAY GUN & TIP 70.40 UNIFIRST HOLDINGS LP UNIFORM RENTAL 34.96 TULSA WORLD ADVERTISING 263.72 JPMORGAN CHASE BANK BROWN FARMS-SOD 65.00 SPRINT SPRINT CARDS 159.96 JPMORGAN CHASE BANK OFFICE DEPOT-FURNITURE 277.99 JPMORGAN CHASE BANK ARMOR-PPE 34.44 J & R EQUIPMENT JETTER NOZZLE 2,350.00 TOTAL STORMWATER 3,696.96 PARKS AT&T LONG DISTANCE LONG DISTANCE SERVICE 10.33 AEP/PSO ELECTRIC USE 1,388.40 Page 5 Claims Dist 4/3/2012 Budget Unit Title Vendor Name Payable Description Payment Amount PARKS... JPMORGAN CHASE BANK LOCKE SUPPLY-0 RINGS 1.64 OKLAHOMA WILDLIFE CONTROL, LLC INSPECTION FEE 75.00 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE AT CENTENNI 129.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE AT MCCARTY 33.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 ADT SECURITY SERVICES INC ALARM SERVICE AT PARK OFF 59.78 OKLAHOMA WILDLIFE CONTROL, LLC BEAVER REMOVAL FROM CENTE 150.00 AT&T CONSOLIDATED PHONE BILL 202.49 JPMORGAN CHASE BANK LOWES-SUPPLIES 187.96 TOTAL PARKS 2,276.60 COMMUNITY CENTER AT&T CONSOLIDATED PHONE BILL 134.27 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 16.98 JPMORGAN CHASE BANK CHARACTER BULLETINS 25.87 TREASURER PETTY CASH LOCKS/KEYS 263.00 JPMORGAN CHASE BANK LOWES-RECEPTACLE 7.74 AEPIPSO ELECTRIC USE 750.71 JPMORGAN CHASE BANK GRAINGER-DOOR CLOSER 128.39 AT&T LONG DISTANCE LONG DISTANCE SERVICE 5.30 TOTAL COMMUNITY CENTER 1,332.26 HISTORICAL MUSEUM AEP/PSO ELECTRIC USE 83.91 AT&T CONSOLIDATED PHONE BILL 25.61 TOTAL HISTORICAL MUSEUM 109.52 ECONOMIC DEV JPMORGAN CHASE BANK FORTUNE MAG-SUBSCRIPTION 19.99 JPMORGAN CHASE BANK JOURNAL REC-SUBSCRIPTION 142.00 JPMORGAN CHASE BANK OWASSO AUTO-DETAI LING 120.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 29.99 JPMORGAN CHASE BANK WALL ST JOURNAL-SUBSCRIPT 62.18 JPMORGAN CHASE BANK OWASSO REPORTER SUBSCRIPT 29.00 JPMORGAN CHASE BANK BUSINESS WEEK-SUBSCRIP 75.00 JPMORGAN CHASE BANK MEETING EXPENSE 10.77 TOTAL ECONOMIC DEV 488.93 FUND GRAND TOTAL 89,897.2 AMBULANCE JPMORGAN CHASE BANK SAFE KIDS-TRAINING 30.00 SPRINT SPRINT CARDS 119.97 MEDICLAIMS INC BILLING SERVICES 6,245.86 Page 6 Claims List 4/3/2012 Budget Unit Title Vendor Name Payable Description Payment Amount AMBULANCE... JPMORGAN CHASE BANK SAFE KIDS-TRAINING 30.00 JPMORGAN CHASE BANK SAFE KIDS-TRAINING 30.00 KENKOOL, INC AMBULANCE A/C 422.99 JPMORGAN CHASE BANK PHYSIO CONTROL-SUPPLIES 193.75 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 66.00 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 236.09 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 409.72 JPMORGAN CHASE BANK FULLERTON-OXYGEN 159.00 JPMORGAN CHASE BANK PHYSIO CONTROL-SUPPLIES 307.25 JPMORGAN CHASE BANK BOUND TREE MED-SUPPLIES 777.55 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 74.85 JPMORGAN CHASE BANK EMSAR-PARTS REPAIR 35.19 TOTAL AMBULANCE 9,138.22 FUND GRAND TOTAL 9,138.2 E911 COMMUNICATIONS AT&T CONSOLIDATED PHONE BILL 288.31 INCOG-E911 E911 ADMIN SVC FEES 6,873.92 TOTAL E911 COMMUNICATIONS 7,162.23 FUND GRAND TOTAL 7,162.2 CEMETERY -CEMETERY JPMORGAN CHASE BANK MUNICIPAL SUP-SIGN BLANKS 710.25 JPMORGAN CHASE BANK OWASSO LUMBER-CONCRETE 190.26 TOTAL CEMETERY - CEMETERY 900.51 FUND GRAND TOTAL 900.51 STRONG NEIGHBORHOODS SAV-ON PRINTING & SIGNS LLC OWASSO CARES FLYERS 25.00 OWASSO COMMUNITY FOUNDATION INC FUNDS FOR NHOOD GRANTS 4,000.00 JPMORGAN CHASE BANK CARTRIDGE WORLD-INK 139.98 TOTAL STRONG NEIGHBORHOODS 4,164.98 FUND GRAND TOTAL 4,164.9 STORMWATER - STORMWATE JPMORGAN CHASE BANK WINFIELD-CHEMICALS 7,184.60 AEP/PSO ELECTRIC USE 458.73 TODD RICKERT TREE REMOVAL 1,900.00 TOTAL STORMWATER - STORMWATER 9,543.33 Page 7 Claims List 4/3/2012 Budget Unit Title Vendor Name Payable Description Payment Amount FUND GRAND TOTAL 9,543.3 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK WS DARLEY-TANKER EQUIP 660.70 JPMORGAN CHASE BANK WS DARLEY-TANKER EQUIP 305.80 JPMORGAN CHASE BANK WS DARLEY-TANKER EQUIP 3,324.12 JPMORGAN CHASE BANK FLEET DISTRIB-LIGHTING 2,411.61 TOTAL PUBLIC SAFETY -FIRE 6,702.23 FUND GRAND TOTAL 6,702.2 CITY GARAGE AT&T CONSOLIDATED PHONE BILL 48.67 JPMORGAN CHASE BANK A&N TRAILER-AXLE/TIRES 467.41 JPMORGAN CHASE BANK BUMPER2BUMPER-PARTS 25.73 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 6.26 JPMORGAN CHASE BANK OREILLY-SUPPLIES 20.27 JPMORGAN CHASE BANK OREILLY-PARTS 3,562.01 JPMORGAN CHASE BANK B & M OIL-PARTS 453.75 JPMORGAN CHASE BANK FLEET DISTRB-PARTS/LIGHTS 221.16 JPMORGAN CHASE BANK UNITED FORD-PARTS 68.81 JPMORGAN CHASE BANK UNITED FORD-SUN VISOR 70.12 JPMORGAN CHASE BANK UNITED FORD-ENGINE 4,365.04 JPMORGAN CHASE BANK UNITED FORD-PARTS 67.86 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 8.52 JPMORGAN CHASE BANK GRAINGER-SOLENOID 41.09 JPMORGAN CHASE BANK WHALEN-PARTS RESALE 484.50 AT&T LONG DISTANCE LONG DISTANCE SERVICE 18.37 JPMORGAN CHASE BANK FLEETPRIDE-AIR SWITCH 22.28 JPMORGAN CHASE BANK GELLCO-SAFETY BOOTS 135.00 TREASURER PETTY CASH CNG CERTIFICATION 25.00 TREASURER PETTY CASH CNG CERTIFICATION 25.00 T & W TIRE, LP TIRES 1,401.46 T & W TIRE, LP TIRES 1,343.72 JPMORGAN CHASE BANK WELDON-PARTS 78.87 AEPIPSO ELECTRIC USE 608.55 JPMORGAN CHASE BANK NAPA-STARTER MOTOR 146.02 AT&T MOBILITY WIRELESS SERVICE 59.40 TOTAL CITY GARAGE 13,774.87 FUND GRAND TOTAL 13,774.8 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 359.00 Page 8 Claims List 4/3/2012 Budget Unit Title Vendor Name Payable Description Payment Amount WORKERS' COMP SELF-INS.. CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS 359.00 TOTAL WORKERS' COMP SELF-INS 1,296.00 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO I MPREST ACCOUNT CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIM PAYMEN WORKERS COMP CLAIM PAYMEN WORKERS COMP CLAIM PAYMEN 560.00 4,161.72 993.53 TOTAL WORKERS' COMP SELF-INS 5,715.25 FUND GRAND TOTAL 7,011.2 GEN LIAB-PROP SELF INS JPMORGAN CHASE BANK TORT CLAIM 2012-009 82.47 TOTAL GEN LIAB-PROP SELF INS 82.47 FUND GRAND TOTAL 82.4 CITY GRAND TOTAL $148,377.37 Page 9 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 413/12 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL AMOUNT 52,587.45 45,119.32 16,031.72 20,531.24 134,269.73 DELTA DENTAL DENTAL MEDICAL SERVICE 1,452.60 DENTAL MEDICAL SERVICE 4,332.73 DENTAL DEPT TOTAL 5,785.33 VSP VISION MEDICAL SERVICES 1,200.83 VISION DEPT TOTAL 1,200.83 HEALTHCARE SELF INSURANCE FUND TOTAL 141,255.89 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 3124/2012 Department Payroll Expenses Total Expenses Municipal Court 4,586.31 4,586.31 Managerial 19,323.93 19,323.93 Finance 12,518.91 12,518.91 Human Resources 5,984.82 5,984.82 Community Development 11,146.70 11,146.70 Engineering 12,951.58 12,951.58 Information Systems 9,298.03 9,298.03 Support Services 6,578.83 6,578.83 Police 97,622.32 97,622.32 Central Dispatch 17,285.86 17,285.86 Animal Control 2,218.40 2,218.40 Fire 94,065.87 94,065.87 Fire-Safer Grant 9,980.22 9,980.22 Emergency Preparedness 2,798.43 2,798.43 Streets 6,035.16 6,035.16 Stormwater/ROW Maint. 3,707.30 3,707.30 Park Maintenance 9,223.87 9,223.87 Community-Senior Center 2,989.80 2,989.80 Historical Museum 600.00 600.00 Economic Development 2,826.92 2,826.92 General Fund Total 331,743.26 331,743.26 Garage Fund Total 4,505.36 4,505.36 Ambulance Fund Total 23,484.60 23,484.60 Emergency 911 Fund Total Worker's Compensation Total 3,643.63 3,643.63 Strong Neighborhoods 2,077.12 2,077.12 Htiacnmeni y The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Warren Lehr Assistant City Manager, Operations SUBJECT: Public Hearing - Capital Improvements Priority Determination DATE: March 30, 2012 BACKGROUND: Adopted by the City Council in September 2003, Resolution 2003-14 establishes the procedure for amending the priority determination of capital improvement projects eligible to receive funding from the Capital Improvements Fund, also known as the permanent third-penny sales tax. First, the Capital Improvements Committee conducts a public meeting to consider proposed amendments to the priority determination of projects proposed to be funded by the third-penny sales tax. Following such consideration, the Capital Improvements Committee shall provide a recommendation to the City Council regarding the proposed amendment. Next, the City Council conducts a public hearing in order to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee and the proposed amendment to the list of project priorities eligible to receive funding from the third- penny sales tax. Notice of the public hearing must be made no less than five days prior to the public hearing. At the conclusion of the public hearing, the City Council must continue the matter for at least two weeks before taking any action to amend the project priority listing. Any action taken by the City Council to amend the current list of priority projects must be made by adopting a resolution. PUBLIC HEARING: In accordance with the procedure for amending the priority determination of capital improvement projects, the City Council must conduct a public hearing in order to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Notice of the public hearing must be made no less than five days prior to the public hearing. The public hearing will be held on Tuesday, April 3, 2012. Information regarding the public hearing and the recommendation of the Capital Improvements Committee was placed on the city's website and posted on the city's facebook page Monday, March 27th. The required publication notice was published on Thursday, March 29th. ACTIONS OF THE CAPITAL IMPROVEMENTS COMMITTEE: The Capital Improvements Committee is comprised of fourteen members; ten citizens serving at large or representatives of other boards and four staff members. Through a series of meetings over the past several months, the committee has assessed the status of current projects funded by the Capital Improvements Fund, discussed completed projects, and identified and evaluated additional projects for future consideration. On February 6, 2012 and again on February 27, 2012, the committee met to review the Owasso Capital Improvements Program process and timeline necessary in order to provide a recommendation to the City Council for inclusion into the FY 2013 budget and discuss proposed projects. On March 19, 2012, the Capital Improvements Committee held a Special Meeting in accordance with Resolution No. 2003-14 and provisions of the Oklahoma Open Meeting Act to consider a recommendation to the Owasso City Council amending the current list of projects funded through the Capital Improvements Fund. CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION: At the conclusion of their meeting on March 19, 2012, the Capital Improvements Committee voted unanimously to submit a recommendation to the Owasso City Council amending the priority determination to include the following projects: • Vehicle Maintenance Facility • Main Police Station • East 96th Street North & North Improvements • Annual Street Rehabilitation Program • Garnett Road Widening Project from North • Elm Creek Park Improvements ATTACHMENT: 129th East Avenue Infrastructure E. 961h Street North to E. 106th Street 1. Staff Memorandum to the Capital Improvements Committee dated March 19, 2012 OCity Witiout Limits. TO: Capital Improvement Committee FRONT: Warren Lehr Assistant City Manager SUBJECT: Capital Improvement Program DATE: March 19, 2012 BACKGROUND: The Owasso Capital Improvements Committee met on February-1267~012 and again on February 27, 2012 to discuss the Owasso Capital Improvements Program (CIP) process and proposed timeline in order to provide a recommendation to the City Council for inclusion into the FY 2013 budget. On March 12, 2012, a staff memorandum was provided to members of the CIP Committee for the purpose of reviewing proposed projects and providing a brief description of what such projects could encompass. Additionally, the memorandum encouraged CIP Committee members to forward other projects to be considered to Warren Lehr, Assistant City Manager prior to the March 19, 2012 scheduled meeting. To date, no additional projects have been offered for consideration. CIP PRIORITY DETERMINATION PROCESS: Adopted by the City Council in September 2003, Resolution 2003-14 establishes the procedure for amending the priority determination of capital improvement projects eligible to receive funding from the permanent third-penny sales tax. First, the Capital Improvements Committee conducts a public meeting to discuss current project priorities, completed projects included on the priority list, and additional projects proposed to be funded by the third penny sales tax. A recommendation to amend the listing of priority projects is then transmitted to the City Council. Next, the City Council conducts a public hearing in order to receive and consider citizen input relevant to the recommendation to amend the list of project priorities. At the conclusion of the public hearing, the City Council must continue the matter for at least two weeks before taking any action to amend the project priority listing. Any action taken by the City Council to amend the current list of priority projects must be made by adopting a resolution. CURRENT PROJECT PRIORITIES: Adopted October 19, 2010, Resolution 2010-13 designated a listing of projects as priorities eligible for funding from the Capital Improvements Fund. The following projects are in varying stages of progress: • East 86th Street North Widening Project (Main to Memorial) • East 106th Street North and North Garnett Road intersection improvements • FY 2012 Street Rehabilitation Program • East 76th Street North Widening Project from Hwy 169 to North 129th East Avenue PROJECTS FOR CONSIDERATION: The staff proposed the following projects as projects eligible to receive funding from the CIP Fund: Vehicle Maintenance Facility This project may include the acquisition of property, as well as the engineering design and construction of a new vehicle maintenance facility. This new facility would accommodate the increased volume of repair work associated with the 20 year growth of the city and provide adequate work space for city trucks and heavy equipment that will not currently fit into the existing maintenance facility. The current facility was built in 1990. Main Police Station This project may encompass the acquisition of land or the renovation of an existing facility, along with engineering and design for a full service police department to include jail, impound yard, evidence processing plant, evidence lab, as well as the capacity to office approximately 100 sworn officers and 40 civilians to accommodate Owasso's growth over the next 30 years. East 96th Street North & North 129th East Avenue Infrastructure Improvements This project is contingent upon an economic development project and would consist of infrastructure improvements related to such a project. The project may include engineering, right-of-way acquisition, utility relocations, and construction of roadway improvements to East 96th Street North from North 129th East Avenue to North 135th East Avenue and from the intersection north to the existing bridge; and improvements to the service road from North 129th East Avenue to East 90th Street North. Additional infrastructure improvements could include the extension of water distribution lines and sanitary sewer lines. Annual Street Rehabilitation Program This project consists of the repair and/or resurfacing of residential and non-residential roadways. Street rehabilitation sites are evaluated and selected based on a comprehensive assessment of roadway conditions. Garnett Road Widening This project consists of the engineering, right-of-way acquisition, utility relocations, and construction for roadway widening and improvements to Garnett Road from East 96th Street North to East 106th Street North. Elm Creek Park Improvements This project encompasses planning, design, and renovation, which could include such items as pond bank erosion control and stabilization to reduce siltation and improve water quality, picnic shelter repair and replacement, construction of a splash park to include a variety of above- ground features and in-ground spray nozzles for several age groups, playground equipment repair and replacement, walking trails, and lighting improvements. This project would likely be designed and constructed in optional phases. RECOMMENDATION: The staff recommends the Capital Improvements Committee submit the following projects to the City Council as recommended priorities eligible to receive funding from the Capital Improvements Fund: • Vehicle Maintenance Facility • Main Police Station • East 96th Street North & North 129th East Avenue Infrastructure Improvements • Annual Street Rehabilitation Program • Garnett Road Widening • Elm Creek Park Improvements OThe!City Wirut Limits. TO: The Honorable Mayor and City Council City of Owasso FR0IVI: Karl Fritschen Community Development Director SUBJECT: Resolution for the Utilization of 2012-13 CDBG Funding DATE: March 30, 2012 BACKGROUND: Attachment 10 As a member of the Tulsa Urban County Community Development Block Grant (CDBG) program, the City of Owasso is eligible to apply for CDBG funds for 2012. INCOG has provided staff with the application for the 2012-13 CDBG funding cycle, which indicates the City will receive $113,845 and requires no local match. The primary National Objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following National Objectives: ➢ Provide benefit to low and moderate income persons ➢ Aid in the prevention or elimination of slums or blight ➢ Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community To qualify for CDBG funding under the National Objective of benefit to low and moderate income persons, the proposed project activities must show a positive or general improvement of living conditions in a definable geographic target area where at least 51% of the occupied households/homes are of low and moderate income families. Low and moderate income families have an income equal to or less than the current Section 8 low income limits established by the United States Department of Housing and Urban Development (HUD). Each activity proposed for funding with Community Development Block Grant (CDBG), must provide data indicating the percentage of low and moderate income beneficiaries. In the past, Owasso has utilized the CDBG monies for improvements to sidewalks, sanitary sewers, Rayola Park, and most recently, for a major upgrade to the Owasso Skate Park. On March 20, 2012, at the City Council Meeting, a public hearing was held to solicit comments regarding the CDBG 2012-13 funds. City staff proposed the repair, installation, and rehabilitation of sidewalks, and some adjacent curb and gutter. The floor was opened to hear comments on the recommended project or other candidate projects. No public comments were made. Therefore, staff maintains its recommendation of the repair, installation, and rehabilitation of sidewalks, and curb and gutter. The next step in the utilization of CDBG funds is the approval of a resolution authorizing the execution of the cooperation agreement with Tulsa County. i=2ECCMIVIENDATION: Staff recommends City Council approval of Resolution 2012-03 for the City's participation in the Tulsa County CDBG Urban County authorizing the execution of the cooperation agreement, and for the Mayor to sign the required application and all appropriate subsequent contract documents as necessary, ATTACHMENTS: A. Metro Cities 2012 CDBG Application with Resolution 2012-03 B. Notice of Public Hearing FY2012 METRO CITY APPLICATION GUIDANCE Due date for this Application is April 4, 2012 The CDBG program is authorized under Title I of the Housing and Community Development Act of 1974, as amended. The purpose of this Application Guidance is to provide assistance in preparing a Community Development Block Grant- Metro City application for the FY2012 Tulsa County CDBG Urban County Program. Eligible Entities Cities included in the Tulsa County CDBG Urban County Metro City designation, the funding allocation to the city, and the percentage of low and moderate income population for each is listed below: Allocation Amount Broken Arrow $414,583 Bixby $54,853 Jenks $42,748 Owasso $113,845 Sand Springs $68,248 Sapulpa $134,888 Applications should be submitted to: INCOG Claudia Brierre 2 West 2nd Street, Suite 800 Tulsa, OK 74103 cbrierre g( incoq.orq Percentage Low/Mod Population 24.0 26.9 25.9 30.2 38.4 49.0 National Objective The primary National Objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following National objectives: Guidance Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 1 of 6 Provide benefit to low and moderate income persons. Aid in the prevention or elimination of slums or blight. Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community. Most CDBG applicants qualify their project activities under the National Objective of benefit to low and moderate income persons. Applicants are cautioned that qualifying a project under slum or blight or urgent need is a difficult process that has very limited application and can only be used under special conditions and circumstances. Therefore, you are urged to qualify your proposal under benefit to low and moderate income persons. Applicants who qualify a proposal using slum and blight or urgent need must receive guidance and approval from INCOG. To qualify for CDBG funding under the National Objective of benefit to low and moderate income persons, the proposed project activities must show a positive or general improvement of living condition in a definable geographic target area where at least 51 % of the occupied households/homes are of low and moderate income families. Low and moderate income families have an income equal to or less than the current Section 8 low income limits established by the United States Department of Housing and Urban Development (HUD). Each activity proposed for funding with Community Development Block Grant(CDBG) dollars claiming the National Objective of benefit to low and moderate income persons, must provide data indicating the percentage of low and moderate income beneficiaries. Application Criteria 1. No matching funds are required. 2. No administration expenses will be funded with CDBG funds. 3. Engineering is a permissible use of CDBG funds. 4. Income surveys of the project target area must be conducted. The use of Census Tract or Block Group data to document the percentage of low and moderate income beneficiaries for any CDBG funded activity should receive prior I NCOG review and approval. 5. Applicants must hold an application phase Public Hearing informing citizens of the proposed project and submit documentation of the Public Hearing with this application. Notice must be given at least 7 days prior to the public hearing by publication in jurisdiction newspapers; or by posting at city halls. Acceptable documentation consists of the affidavit of publication or a copy of the newspaper article announcing the public hearing, or copy of certified posted notice. Tulsa County has prepared a Citizen Participation Plan on behalf of the Urban County communities; therefore, the individual community does not need to prepare a full Citizen Participation plan. Guidance Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 2 of 6 6. Specific projects identified in the application must have cost estimates derived from professional sources. Water and wastewater projects that require Oklahoma Department of Environmental Quality construction permitting must have certified cost estimates from a professional engineer licensed to work in Oklahoma. For other types of projects, professional cost estimates may be derived from architects, engineers, vendors, construction companies, or appropriate personnel qualified to make such estimates. Use of Funds The CDBG Program funds a broad array of projects and activities including but not limited to the following: • Water and wastewater system improvements • Solid waste • Fire protection • Streets • Neighborhood Parks • Housing activities including construction, emergency repair, rehabilitation • Acquisition of real property for eligible public purposes • Clearance, demolition and removal of buildings and improvements • Senior citizen centers • Gas and electrical system improvements • Removal of architectural barriers associated with handicapped areas • Storm water drainage improvements • Economic Development • Social services- (City of Broken Arrow only) Guidance regarding eligibility requirements can be found in 24CFR 570.201 of the Federal Housing and Community Development Act of 1974, as amended. Proposal Guidance Applicants are encouraged to contact the staff persons listed below with questions regarding program requirements, project conceptualization, or any portion of the Application Packet and/or Guidelines. Claudia Brierre 579-9431 Barbara Albritton 579-9420 Steve Boettcher 579-9453 Guidance Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 3 of 6 Required Application Documents 1. Application Summary This form contains information about the specific project and includes a certification from the local government attesting to the accuracy and completeness of the application. The certification form must be completed and signed by the chief elected official of the local government. 2. Line Item Budget (Application Form Attachment A) The description of project activities along with a budget (form provided as Attachment A) should be as specific as possible as they will form the basis of your contract. This Budget should match Professional Cost Estimates submitted with the application. 3. Direct Project Beneficiary Income Survey (Survey Summary Form Attachment B) Income surveys for each proposed CDBG funded activity are a requirement unless using census tract or block group data. Determination of project beneficiaries: City-wide- An activity which will serve the entire city (such as wastewater treatment), provided that the city has a low and moderate income percentage at or above 51 If the LMI percentage is below 51 an income survey with a 75% response rate must be provided. Area benefit- An activity which benefits all the residents in a particular area where at least 51 percent of the residents are low and moderate income persons. Examples would include resurfacing of a collector street or construction of a fire department substation. Direct benefit- An activity which requires information on household size and income so that it is evident that at least 51 percent of the clientele are persons whose household income does not exceed the low and moderate income limit; or an activity which has income eligibility requirements which limit the activity exclusively to low and moderate income persons. Presumed benefit- Benefit a clientele that is generally presumed to be principally low and moderate income persons. Activities that exclusively serve a group of persons in any one or a combination of the following categories may be presumed to benefit 51 percent low- and moderate-income persons: abused children, battered spouses, elderly persons, adults meeting the Bureau of the Census' Current Population Reports definition of "severely disabled," homeless persons, illiterate adults, persons living with AIDS, and migrant farm workers. Guidance Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 4 of 6 Guidelines to identify specific beneficiaries for various activities: Water or Wastewater Line Replacement or Rehabilitation. Those households directly tapped to or receiving improved service from the lines. Generally, beneficiaries are considered those persons residing in houses who receive their water through new, replaced or upgraded lines, or houses that discharge sewage into or through an improved collection line or main en route to the treatment plant. • New Wastewater or Water Extensions to Previously Un-served Areas. The households/homes that will actually be connected to the wastewater or water line extensions. Service to newly-constructed subdivisions will not be funded due to environmental review requirements. • Flood and Drainage Improvements. Households/homes within the recognized drainage basin. • Fire Protection. Households/homes (buildings, vehicles and equipment) residing within the response area of the fire station; or using actual residential calls made by a fire station over the prior 12 month period, conduct a survey of those residences obtaining no less than 75% response rate. • Senior Citizen Centers and Community Centers. Households/homes within the designated service area of the proposed center. If there is only one center in the community, the service area can be considered to be the entire community. If there is more than one center, then the Applicant must delineate the service area of each center. Senior Citizen Centers are presumed to benefit low and moderate income persons. • Demolition/Clearance/Removal of Junk and Debris and/or Abandoned Inoperative Vehicles. Households/homes within the geographic area designated to receive the focus of the demolition, clearance and/or removal activities. Typically, the properties located within the geographic area designated to receive the demolition/removal activities are considered to be beneficiaries. - Provision of Accessibility for the Handicapped to Public Buildings. The households/homes within the geographic area that receive services from the assisted public building(s). Providing handicapped access to a city hall would provide benefit to the households/homes in the entire city. Proposed handicapped access activities in connection with limited clientele facilities are presumed to benefit low and moderate income persons. • Street Improvements/Sidewalk Improvements. The households/homes that have at least one property line abutting the improvement. 4. Identification of Other Project Funding Sources (Application Form Attachment C) Guidance Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 5 of 6 Match and leverage are not required for the grant, but should be identified if applicable to the project. 5. Certified Engineering Reports and Professional Cost Estimates (Application Form Attachment D) Water and wastewater projects that require Oklahoma Department of Environmental Quality construction permitting must have certified cost estimates from a professional engineer licensed to work in Oklahoma. For projects not requiring DEQ permits, professional cost estimates must be derived from architects, engineers, vendors, construction companies, or appropriate personnel to make such estimates, and submitted with the application. 6. Applicant Resolution (Application Form Attachment E) Applications must include a Resolution passed by the governing body requesting CDBG assistance from the Tulsa County Urban County program. A sample Resolution is provided as Attachment E of the application. Guidance Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 6 of 6 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDDG) 1 Name of Unit of Local Government City of Owasso Mailing Address 111 North Main Owasso, OK Zip Code +4 74055-0180 Phone Number (918) 376-1500 Fax # (918) 376-1599 FEW 73-6069613 DUNS 736069613 Chief Elected Official Mayor Doug Bonebrake Clerk Sherry Bishop 2. Name of Staff Contact Brian Dempster Phone Number (918) 376-1544 E-mail bdempster@cityofowasso.com 3. Project Title and Detailed Description of Project (Attach additional detail as needed) 4. Number of population served: 1,181 ❑ Census Tract/Block Group 58.01/2,3 ❑ Household Income Survey 5 Project Budget Summary: CDBG Funds Other Sources Total $ 113,845.00 $ 113,845.00 Application Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 1 of 2 TULSA X4-,.7 t LU N Y URBAN C 0 tJ N !J at CON], P111 UNITY DEVED0, PMEN BLOCK GRANT (CD 8G) The Applicant hereby certifies that all of the information contained in this application for Community development assistance through the Tulsa County CDBG Urban County Program is true and accurate to the best of my knowledge and that all documentation supporting the information in this application is on file in the official offices of this unit of local government, available for review by Tulsa County/HUD during normal business hours. The Applicant also affirms that none of the activities set forth in this application have been initiated, nor shall they be initiated unless a grant has been awarded, a contract fully executed, and notice has been issued by Tulsa County that release of funds requirements have been met. x Mayor Doug Bonebrake [S B A L] State of Oklahoma County of Attest: Subscribed and sworn to before me 20 Sherry Bishop, City Clerk Date Application Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Page 2 of 2 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2012 TULSA COUNTY URBAN COUNTY BUDGET Name of Applicant: City Of Owasso ATTACHMENT A Itemized Description of Funding Source Funding Source Funding Source Total Project Construction Activity CDBG Grant City Other Expenditures Sidewalks & Curb Repair $113,845.00 $113,845.00 Total Construction Activity $ _ Professional & Non Construction * Engineering /Architect Funds $ * Inspection Funds Other: Survey Other: Other: Total Professional & Non Const. $ - $ - $ _ $ _ Administrative Costs Public Administrative Funds $ - - - - - -- $ Direct Administrative Funds $ - - - - - -- Total Administrative Costs $ - $ _ $ _ Total Project Costs $0.00 $0.00 $0.00 $0.00 2012 Tulsa County CDBG Urban County If additional is space needed, attach additional sheet(s) Budget COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) TULSA COUNTY URBAN COUNTY DIRECT PROJECT BENEFICIARY INCOME SURVEY SUMMARY FORM Activity Name: ATTACHMENT B COMPLETE THIS SECTION BY PLACING THE TOTAL NLlMRFR OF Hn 1SFHnl nS nRTQin1Fn FRnnn Tug uni icGUni n ci ID\iw IN] GAru A00D('%01DIATC ,ter% I INAAI Insert County Income Levels $33,850 $38,650 $43,500 $48,300 $52,200 $56,050 L $59,900 VVLVIVII V. $63,800 Number of People in Each Household 1 2 3 4 5 6 7 8 Below or Above the County Income Levels Below Above Below Above Below Above Below Above Below Above Below Above Below Above Below Above Total Number Of Households 23 113 73 1 38 48 � 11 16 1 8 4 5 3 0 0 1 0 0 1 0 Total Number of Occupied Households /Homes in Activity Target Area = 492 Total Number of Persons in Activity Target Area = 1,181 Total Number of Occupied Households /Homes Surveyed in Activity Target Area = 251 Total Number of Persons Accounted for by the Survey in the Activity Target Area = 601 Total Number of Households Below the Low and Moderate Income Level in the Activity Target Area = 176 Percentage of Total Households Below the Low and Moderate Income Level in the Activity Target Area = 77.11 % I hereby certify that the above information was obtained from the occupants of the addresses listed and the information is accurate: City -wide Low and Moderate Income Level (For use only when projects are of City -wide benefit.) Signature of Chief Executive Official [Seal] Subscribed and sworn to before me Commission Community Development Block Grant (CDBG) 2012 Tulsa County Urban County Beneficiary Income Survey Summary — Attachment B Date 20 . My commission expires Clerk /Notary Signature HUD Census Data for Low and Moderate Income Level for Block Groups, Enumeration Districts or Census Tracts as Provided by HUD (For use only when a project's target area boundaries are identical to BIG, ED or Tracts) % 20 Attachment C COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) TULSA COUNTY URBAN COUNTY INDENTIFICATION OF OTHER PROJECT FUNDING SOURCES Federal /State participation, if any (loans, grants, etc.) provide commitment letters. Agency Purpose Amount Present Status Comment Other sources and amount of project financing including applicant's local contribution, if any. Agency Purpose Amount Present Status Comment x Chief Elected Signature Other Funding Sources — Attachment C Community Development Block Grant 2012 Tulsa County Urban County Page 1 of 1 Date ATTACHMENT D COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2012 TULSA COUNTY URBAN COUNTY Attach Certified Professional Cost Estimates/Engineering Report (where applicable) ATTACH IMET11T E 2012 TULS 2 COUNTY U,113BAN COUNTY ES0LUTK:)N 2012-03 AMHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C. 93- 383 et seq.), (the "Act"), provides -that Community Development Block Grant, ("CDBG"), funds may be used for the support of activities that provide decent housing and suitable living environments and expanded economic opportunities principally for persons of low- and moderate-income; and, WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined population of 200,000 or more from the unincorporated areas and participating incorporated areas to qualify as an urban county; and, WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93-383, as amended, authorized the Secretary of Housing and Urban Development, as a representative of the United States of America, to grant to Tulsa County funds and administrative responsibility for the Tulsa County CDBG Urban County program; and WHEREAS, a Cooperation Agreement between Tulsa County and the City has been executed for the purpose of participation in the Tulsa County Urban County Community Development Block Grant Program for Federal Fiscal Years 2011-2013; and, NOW THEREFORE, DE IT RESOLVED by the City of Owasso, City Council that the City of Owasso desires to obtain assistance in addressing community development needs and hereby requests the Tulsa County CDBG Urban County program to provide assistance. NOW THEREFORE, BE IT FURTHER RESOLVED by the City of Owasso, City Council the City of Owasso affirms its commitment to take all action within its power to facilitate the receipt of the assistance of community development funds, and upon receipt to administer said grant by the rules and regulations established by the United States of America, the State of Oklahoma, Tulsa County and all empowered agencies thereof. APPROVED this day of April,3 2012, at a regularly scheduled meeting of the City of Owasso in compliance with the Open Meeting Act, 25 O.S. 301-314 (2001). Mayor, Doug Bonebrake (SEAL) Attest: Subscribed and sworn to before me 20 Sherry Bishop, City Clerk ~~,°lyllllpppge~ d~~ ~CRK.°CfT}. ~a®~ Notice filed in the office of the City Clerk and posted at City Hall at24'' M. Nao Monday, March 12, 2012.. ; o r> ° m A 1 V A9 ® o ° IiJ69nnn Stevens, Deputy Ct y C G d ~ yO MN qXe~4 NOTICE OF TULSA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT OWASSO FY 2012 NEEDS PUBLIC HEARING A Public Hearing will be held at 6:30 PM on March 20, 2012 in the City Council Meeting Room at 109 North Birch, Owasso, to receive recommendations on community development needs for the City of Owasso as a member of the Tulsa County CDBG Urban County. The amount of funds allocated to the City of Owasso is $113,845.00 Recommendations received will be considered by the Owasso City Council, the CDBG Urban County Policy Committee and the INCOG staff in developing Owasso's annual Metro City application. Comments or proposals, where feasible, will be incorporated into the FY 2012 application to be submitted to INCOG. Anyone requiring special accommodations pursuant to the Americans with Disabilities Act should notify Brian Dempster at 918/376-1544.