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Home My WebLink About2012.04.17_OPGA AgendaPUBLIC NOTICE Or THE MEETING OF THE OWASSO PUBLIC DOLE AUTHORITY TYPE OF MEETING: Regular DATE: April 17, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, April 13, 2012. Sherry Bis p, City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the April 3, 2012 Regular Meeting and the April 10, 2012 Special Meeting Attachment # 3-A B. Approval of Claims Attachment # 3-13 C. Acknowledge receipt of the monthly budget status report Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 3, 2012 The Owasso Public Golf Authority met in regular session on Tuesday, April 3, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, March 30, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:24 p.m. ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Bryan Stovall, Vice Chairman Steve Cataudella, Trustee ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the March 20, 2012 Regular Meeting B. Approval of Claims Mr. Brown moved, seconded by Mr. Ross, to approve the Consent Agenda with claims totaling $9,831.28. Also included for review were payroll payment reports for pay period 03/24/2012. YEA: Ross, Brown, Bonebrake NAY: None Motion carried 3-0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPGA ATTORNEY No report ITEM 7 NEW BUSINESS None Owasso Public Golf Authority April 3, 2012 ITEM 8 ADJOURNMENT Mr. Ross moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Brown, Ross, Bonebrake NAY: None Motion carried 3-0 and the meeting was adjourned at 7:24 p.m. Juliann M. Stevens, Minute Clerk 2 Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING TUESDAY, APRIL 10, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, April 10, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, April 6, 2012. ITEM 1: CALL TO ORDER Vice Mayor Stovall called the meeting to order at 6:00 p.m. Mayor Bonebrake arrived at 6:05 p.m. Councilor Brown arrived at 6:10 p.m. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Bryan Stovall, Vice Mayor/Vice Chairman Steve Cataudella, Councilor/Trustee Charlie Brown, Councilor/Trustee Patrick Ross, Councilor/Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Skate Park Bid Review B. US-169 Overlay District - Ordinance No. 1004 C. Willis Farm's Addition Final Plat (Sam's) Larry Langford presented item A, Skate Park Bid Review, and discussion was held. It was further explained that item A will be placed on the April 17 agenda for consideration and appropriate action, Bronce Stephenson presented item B, US-169 Overlay District - Ordinance No. 1004, and item C, Willis Farm's Addition Final Plat (Sam's), and discussion was held. It was further explained that both items will be placed on the April 17 agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Proposed Construction Agreement with Sam's for Infrastructure Improvements B. CIP Recommendation C. Silver Creek Detention Facility D. Ranch Creek Interceptor Project Approval E. Wind Tower Ordinance - 2nd Discussion F. City Manager Report 1. Sales Tax Report 2. FY 2013 Budget 3. CNG Project Update Chelsea Harkins presented item A, Proposed Construction Agreement with Sam's for Infrastructure Improvements, and discussion was held. It was further explained that item A will be placed on the April 17 agenda for consideration and appropriate action, Owasso City Council April 10, 2072 Warren Lehr presented item B, CIP Recommendation, and discussion was held, It was further explained that item B will be placed on the April 17 agenda for consideration and appropriate action. Roger Stevens presented item C, Silver Creek Detention Facility, and discussion was held. This item will be considered for further discussion by staff with the Silver Creek HOA, Councilor Cataudella left the meeting at 8:05 p.m. Roger Stevens presented item D, Ranch Creek Interceptor Project Approval, and discussion was held. It was further explained that item D will be placed on the April 17 agenda for consideration and appropriate action. Karl Fritschen presented item E, Wind Tower Ordinance, and discussion was held. Rodney Ray presented item F and discussion was held. Sherry Bishop gave an update on the Sales Tax Report, Mr. Ray gave an update on the FY 2013 Budget and the CNG Project, discussion was held. ITEM 4: REPORT FROM CITY COUNCILORS Mayor Bonebrake discussed regional issues and legislation with the Oklahoma delegation during the Tulsa Metro Chamber D.C. Fly -in, ITEM 5: ADJOURNMENT Mr. Stovall moved for adjournment, seconded by Mr. Brown YEA: Ross, Stovall, Brown, Bonebrake NAY: None Motion carried 4-0. Meeting adjourned at 9:05 p.m. Juliann M. Stevens, Deputy City Clerk Doug Bonebrake, Mayor/Chairman 2 Claims List 4/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA BGR DAILY ACCT REIMB PET T Y CASH 189.50 BGR DAILYACCT. REIMB PETTY CASH 683.20 JPMORGAN CHASE BANK SYSCO-FOOD 569.38 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 2,168.63 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 605.26 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,671.40 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 164.16 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 3,010.47 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 309.79 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,786.15 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 940.80 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 240.22 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 273.28 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 199.40 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 670.56 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 222.48 JPMORGAN CHASE BANK ACUSHNET-MECHANDISE 478.00 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGES 258.77 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGE 296.61 JPMORGAN CHASE BANK WALMART-FOOD 13.40 JPMORGAN CHASE BANK ROSE IND-MERCHANDISE 116.18 JPMORGAN CHASE BANK PING -MERCHANDISE 2,435.39 JPMORGAN CHASE BANK REASORS-FOOD 3.59 JPMORGAN CHASE BANK REASORS-BEER 69.40 JPMORGAN CHASE BANK WALMART-FOOD 78.16 JPMORGAN CHASE BANK COBRA -MERCHANDISE 300.02 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 3,830.46 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 451.88 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 2,214.44 JPMORGAN CHASE BANK TEXOMA GOLF-MERCHANDDSE 134.89 TOTAL OPGA 24,385.87 GOLF SHOP JPMORGAN CHASE BANK TEXOMA-RANGE BAGS 294.27 JPMORGAN CHASE BANK ACUSHNET-RANGE BALLS 2,940.00 JPMORGAN CHASE BANK ACUSHNET-UNI FORMS 108.89 TOTAL GOLF SHOP 3,343.16 COURSE MAINT JPMORGAN CHASE BANK J JRS ENG REPAIR -FUEL LINE 4.50 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 54.44 JPMORGAN CHASE BANK JRS ENGINE REP -CARBURETOR 63.00 JPMORGAN CHASE BANK P&K EQUIP -FUEL PUMP 14.61 JPMORGAN CHASE BANK LOWES-SUPPLIES 48.40 JPMORGAN CHASE BANK WINFIELD-PREEMERGENT 597.83 JPMORGAN CHASE BANK ABC EQUIPMENT -RENTAL 121.00 Page 1 Claims List 4/17/2012 Budget Unit Title Vendor Dame Payable Description Payment Amount COURSE MAINT.. JPMORGAN CHASE BANK ABC EQUIPMENT -RENTAL 1.02 JPMORGAN CHASE BANK AERATION EXPENSE 60.40 JPMORGAN CHASE BANK PROF TURF PROD -WHEEL 42.55 TOTAL COURSE MAINT WALMART-SUPPLIES 1,007.75 FOOD & BEV JPMORGAN CHASE BANK 45.60 JPMORGAN CHASE BANK FOOD SERVICE -SUPPLIES 122.00 JPMORGAN CHASE BANK WALMART-SUPPLIES 79.56 JPMORGAN CHASE BANK WALMART-SUPPLIES 8.61 JPMORGAN CHASE BANK SYSCO-SUPPLIES 78.20 TOTAL FOOD & BEV 333.97 GOLF ADMIN ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 249.64 JPMORGAN CHASE BANK MURPHY SANIT-SUPPLIES 219.41 JPMORGAN CHASE BANK PITCHPRO-BALL MARK TOOL 940.00 JPMORGAN CHASE BANK OFFICE EVERYTHING -INK 59.59 JPMORGAN CHASE BANK ACES A/C -SERVICE & REPAIR 432.00 TOTAL GOLF ADMIN 1,900.64 FUND GRAND TOTAL 30,971.3 .. .. ... ._ r,Sn4..:r�'T�ci.c2��---r�Q-:as..:f'.� _ .i to >s"�'.:�'�. w,;• ®PGA GRAN® TOTAL $30,971.39 Page 2 OWASSO PUBLIC GOLF AUTHORIW PAYROLL PAYNIENT REPORT PAY PERIOD ENDING DATE 04/0712012 Department Payroll Expenses Total Expenses Golf Shop Operations 2,666.04 3,947.42 Cart Operations 1,463.66 1,643.40 Golf Course Operations 8,263.86 11,574.21 Food & Beverage 3,819.29 4,722.81 General & Administration 3,184.22 4,650.15 FUND TOTAL 19,397.07 26,537.99 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2011-2012 Statement of Revenues & Expenses As of March 2012 and 2011 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food 8, beverage COS -- food & beverage Interest & ofher Transfer from Workers' Comp Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET 9NCOME (LOSS) March 31, 2012 March 31 2011 Month Year Percent Month Year Percerl To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget` 35,952 317,535 463,500 68.51% 33,275 244,565 643,500 38.01% 13,081 96,425 185,000 52.12% 13,040 79,987 185,000 43.24% (10,179) (68,913) (140,000) 49.22% (10,337) (61,827) (140,000) 44.16% 12,989 111,573 185,000 60.31% 5,913 54,854 205,000 26.76% (6,415) (59,804) (72,000) 83.06% (4,495) (30,289) (72,000) 42.07% 1,553 14,329 39,800 36.00% 273 22,599 54,800 41.24% - 3,270 3,600 90.83% - 46,980 414,414 664,900 62.33% 37,669 309,889 876,300 35.360l 54,802 515,678 611,150 84.38% 46,428 463,652 626,338 74.03% 2,863 103,983 101,160 102.79% 6,787 98,694 93,060 106.05%° 9,258 156,057 128,290 121.64% 13,540 106,530 128,540 82.88% - 24,224 24,300 99.69% 8,331 134,762 55,000 245.02% - - - 2,357 21,210 28,280 75.00% 66,923 799,934 864,900 92.49% 77,443 824,848 931,218 88.58% (19,943) (385,520) (200,000) (39,775) (514,959) (54,918)