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HomeMy WebLinkAbout2012.04.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: April 17, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, April 13, 2012. Sherry Bi p, City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the April 3, 2012 Regular Meeting and the April 10, 2012 Special Meeting Attachment # 3 -A B. Approval of Claims Attachment # 3 -13 C. Acknowledge receipt of the monthly budget status report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to a request for approval of a Construction Agreement between the OPWA and Sam's Real Estate Trust for limited purposes set forth in the Agreement and authorization for the execution of said Agreement Ms. Chelsea Harkins Attachment #5 Staff recommends approval of a Construction Agreement between the OPWA and Sam's Real Estate Trust for the construction of street, water, and sanitary sewer infrastructure improvements for which Sam's Real Estate Trust will be entitled to reimbursement; and authorization for the execution of said Agreement. 6. Consideration and appropriate action relating to a request to authorize the Ranch Creek Sewer Interceptor Improvement Project Mr. Roger Stevens Attachment #6 Staff recommends authorization of the Ranch Creek Sewer Interceptor Improvement Project. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 3, 2012 The Owasso Public Works Authority met in regular session on Tuesday, April 3, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, March 30, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:23 p.m. ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Bryan Stovall, Vice Chairman Steve Cataudella, Trustee ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the March 20, 2012 Regular Meeting B. Approval of Claims Mr. Brown moved, seconded by Mr. Ross, to approve the Consent Agenda with claims totaling $570,041.15. Also included for review were payroll payment reports for pay period 03/24/2012. YEA: Ross, Brown, Bonebrake NAY: None Motion carried 3 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPWA MANAGER No report ITEM 6 REPORT FROM OPWA ATTORNEY No report ITEM 7 NEW BUSINESS None Owasso Public Works Authority ITEM 8 ADJOURNMENT Mr. Ross moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Brown, Ross, Bonebrake NAY: None Motion carried 3 -0 and the meeting was adjourned at 7:23 p.m. Juliann M. Stevens, Minute Clerk PA April 3, 2012 Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING TUESDAY, APRIL 10, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, April 10, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, April 6, 2012. ITEM 1: CALL TO ORDER Vice Mayor Stovall called the meeting to order at 6:00 p.m. Mayor Bonebrake arrived at 6:05 p.m. Councilor Brown arrived at 6:10 p.m. PRESENT ABSENT Doug Bonebrake, Mayor /Chairman Bryan Stovall, Vice Mayor /Vice Chairman Steve Cataudella, Councilor /Trustee Charlie Brown, Councilor /Trustee Patrick Ross, Councilor /Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Skate Park Bid Review B. US -169 Overlay District - Ordinance No. 1004 C. Willis Farm's Addition Final Plat (Sam's) Larry Langford presented item A, Skate Park Bid Review, and discussion was held. It was further explained that item A will be placed on the April 17 agenda for consideration and appropriate action. Bronce Stephenson presented item B, US -169 Overlay District - Ordinance No. 1004, and item C, Willis Farm's Addition Final Plat (Sam's), and discussion was held. It was further explained that both items will be placed on the April 17 agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Proposed Construction Agreement with Sam's for Infrastructure Improvements B. CIP Recommendation C. Silver Creek Detention Facility D. Ranch Creek Interceptor Project Approval E. Wind Tower Ordinance - 2nd Discussion F. City Manager Report 1. Sales Tax Report 2. FY 2013 Budget 3. CNG Project Update Chelsea Harkins presented item A, Proposed Construction Agreement with Sam's for Infrastructure Improvements, and discussion was held. It was further explained that item A will be placed on the April 17 agenda for consideration and appropriate action. Owasso City Council April 10, 2012 Warren Lehr presented item B, CIP Recommendation, and discussion was held. It was further explained that item B will be placed on the April 17 agenda for consideration and appropriate action. Roger Stevens presented item C, Silver Creek Detention Facility, and discussion was held. This item will be considered for further discussion by staff with the Silver Creek HOA. Councilor Cataudella left the meeting at 8:05 p.m. Roger Stevens presented item D, Ranch Creek Interceptor Project Approval, and discussion was held. It was further explained that item D will be placed on the April 17 agenda for consideration and appropriate action. Karl Fritschen presented item E, Wind Tower Ordinance, and discussion was held. Rodney Ray presented item F and discussion was held. Sherry Bishop gave an update on the Sales Tax Report. Mr. Ray gave an update on the FY 2013 Budget and the CNG Project; discussion was held. ITEM 4: REPORT FROM CITY COUNCILORS Mayor Bonebrake discussed regional issues and legislation with the Oklahoma delegation during the Tulsa Metro Chamber D.C. Fly -in. ITEM 5: ADJOURNMENT Mr. Stovall moved for adjournment, seconded by Mr. Brown YEA: Ross, Stovall, Brown, Bonebrake NAY: None Motion carried 4 -0. Meeting adjourned at 9:05 p.m. Juliann M. Stevens, Deputy City Clerk 2 Doug Bonebrake, Mayor /Chairman Claims List 4/17/2012 Budget Unit Title Vendor Name I Payable Description Payment Amount OPWA JAMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 1 397.43 TOTAL OPWA 397.43' OPWA ADMINISTRATION JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 12.34 JPMORGAN CHASE BANK CHARACTER TRAINING 169.31 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 46.00 JPMORGAN CHASE BANK CHARACTER TRAINING 71.30 DOERNER, SAUNDERS, DANIEL &ANDERSO LEGAL SERVICES - RWD 3 WA 4,294.50 A PLUS SERVICE INC REPL DRAIN PAN A/C UNIT 377.00 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE AGREEM 153.05 UNITED STATES CELLULAR CORPORATION CELL BILL 59.52 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 8.99 JPMORGAN CHASE BANK BEST BUY - BATTERY BACKUPS 349.95 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 168.07 JPMORGAN CHASE BANK CHARACTER TRAINING 51.45 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 210.47 UNIFIRST HOLDINGS LP UNIFORM RENTAL 46.00 TOTAL OPWA ADMINISTRATION 6,060.95 UTILITY BILLING TYRONE EUGENE DINKINS METER READER 285.30 TODD C. KIMBALL METER READER 470.25 TYRONE EUGENE DINKINS METER READER 590.40 TODD C. KIMBALL METER READER 527.40 KATHLEENA BALSIGER METER READER 151.20 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,245.12 KATHLEEN A BALSIGER METER READER 537.30 TOTAL UTILITY BILLING 33806.97 WATER UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.87 WORKHEALTH SOLUTIONS, LLC PHYSICAL 90.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 65.00 JPMORGAN CHASE BANK MEAD OBRIEN- REBUILD KIT 255.00 JPMORGAN CHASE BANK LOCKE SUPPLY - FITTINGS 75.53 CITY GARAGE LABOR /OVERHEAD - MARCH, 2 1,000.00 SOUTH KANSAS & OKLAHOMA RAILROAD ANNUAL PIPELINE LEASE 130.00 SOUTH KANSAS & OKLAHOMA RAILROAD ANNUAL PIPELINE LEASE 130.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - MARCH, 1,833.82 CITY GARAGE VEHICLE PARTS - MARCH, 20 196.58 CITY OF TULSA UTILITIES WATER 114,685.47 CITY OF TULSA UTILITIES WATER 117,146.33 UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.87 L & B DIRT PIT DIRT FOR DRESS UPS 45.00 Page 1 Claims List 4/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... OWASSO TOP SOIL DIRT FOR DRESS UPS 80.00 TWIN CITIES READY MIX, INC CONCRETE 258.00 JPMORGAN CHASE BANK WATER PRODUCTS -PIPE 129.00 JPMORGAN CHASE BANK OWASSO LUMBER - SUPPLIES 63.97 JPMORGAN CHASE BANK BROWN FARMS -SOD 65.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.87 JPMORGAN CHASE BANK LOWES- FITTINGS 0.97 TOTAL WATER 236,402.28 WASTEWATER TREATMENT JPMORGAN CHASE BANK TRAVEL EXPENSE 10.20 JPMORGAN CHASE BANK LODGING EXPENSE 385.00 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING 110.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.76 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.25 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.93 JPMORGAN CHASE BANK TRAINING EXPENSE 485.00 JPMORGAN CHASE BANK TRAINING EXPENSE 315.00 JPMORGAN CHASE BANK FORT BEND - POLYMER 2,790.00 JPMORGAN CHASE BANK HOME DEPOT -PARTS 34.78 JPMORGAN CHASE BANK DEQ- TRAINING & CERT FEES 124.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 101.28 JPMORGAN CHASE BANK BA ELECTRIC - SUPPLIES 950.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.08 JPMORGAN CHASE BANK LOWES -PARTS 10.41 JPMORGAN CHASE BANK BUMPER2BUMPER- CABLES 63.99 MID - CONTINENT EQUIPMENT, INC. DUAL CHANNEL PH METER 4,511.29 CITY GARAGE VEHICLE PARTS - MARCH, 20 8.10 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - MARCH, 1,124.37 CITY GARAGE LABOR /OVERHEAD - MARCH, 2 500.00 JPMORGAN CHASE BANK LOWES -TOOLS 13.97 JPMORGAN CHASE BANK LOWES- LUMBER 12.97 JPMORGAN CHASE BANK WATER PRODUCTS -TOOLS 160.18 JPMORGAN CHASE BANK TRAVEL EXPENSE 14.87 UNIFIRST HOLDINGS LP UNIFORM RENTAL 58.03 JPMORGAN CHASE BANK FORT BEND - POLYMER 1,422.00 AQUAFIX, INC. CHEMICAL 905.02 BRENNTAG- SOUTHWEST INC HYDROGEN PEROXIDE 890.00 JPMORGAN CHASE BANK THOMPSON GEN- CHEMICALS 19.98 JPMORGAN CHASE BANK TRAINING EXPENSE 10.18 JPMORGAN CHASE BANK TRAINING EXPENSE 10.85 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.02 UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.46 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.67 JPMORGAN CHASE BANK LOWES -WOOD 133.41 Page 2 Claims List 4/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER TREATMENT... JPMORGAN CHASE BANK P &K EQUIPMENT -FUEL FILTER 4.55 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.31 JPMORGAN CHASE BANK TRAVEL EXPENSE 6.76 JPMORGAN CHASE BANK WINFIELD- CHEMICALS 461.54 TOTAL WASTEWATER TREATMENT 15,829.21 WWTP EXPANSION GREELEY & HANSEN, LLC LBX 619776 CONSTRUCTION SERVICES 1,440.00 TOTAL WWTP EXPANSION 11440.00 WASTEWATER COLLECTION: VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 6.07 JPMORGAN CHASE BANK P &K EQUIPMENT - FITTING 35.46 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 646.23 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 62.88 JPMORGAN CHASE BANK LOWES- KEYS /LOCKS FOR PW 45.74 JPMORGAN CHASE BANK ACCURATE -WW D CLASS -WELLS 315.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 192.10 JPMORGAN CHASE BANK LOWES- SUPPLIES 24.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.11 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 285.23 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 256.41 SOUTH KANSAS & OKLAHOMA RAILROAD ANNUAL PIPELINE LEASE 103.00 SOUTH KANSAS & OKLAHOMA RAILROAD ANNUAL PIPELINE LEASE 165.00 JPMORGAN CHASE BANK QUALITY TIRE -TIRES 431.00 JPMORGAN CHASE BANK LOWES -TOOLS FOR SERV TRCK 84.80 JPMORGAN CHASE BANK PIKE PASS FEES 3.90 UNIFIRST HOLDINGS LP UNIFORM RENTAL 36.10 COMMERCIAL POWER SOLUTIONS, LLC FLANGE MOUNT & LABOR 209.05 MIKE OZBUN ENTERPRISE INC INSTALLED REBUILD KIT 1,180.00 JPMORGAN CHASE BANK GRAINGER- SUPPLIES 65.83 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.11 CITY GARAGE LABOR /OVERHEAD - MARCH, 2 833.33 JPMORGAN CHASE BANK LOWES -TAX CREDIT -6.54 JPMORGAN CHASE BANK DEQ -EXAM FEE -S WELLS 124.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - MARCH, 1,622.81 CITY GARAGE VEHICLE PARTS - MARCH, 20 57.87 TOTAL WASTEWATER COLLECTIONS 6,875.74 SANTA FE LIFT STATION GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 10,208.00 TOTAL SANTA FE LIFT STATION 10,208.00 REFUSE COLLECTIONS JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 7,718.56 UNITED STATES CELLULAR CORPORATION CELL BILL 59.52 Page 3 Claims List 4/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amount REFUSE COLLECTIONS... UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.33 JPMORGAN CHASE BANK ALSUMATRUCK- SERVICES 4,205.62 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLUID 7.70 JPMORGAN CHASE BANK FLUID SPECIALTIES -HOSES 76.70 JPMORGAN CHASE BANK LOWES -LEVEL 3.97 CITY GARAGE VEHICLE PARTS - MARCH, 20 2,665.59 CITY GARAGE LABOR /OVERHEAD - MARCH, 2 3,333.33 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - MARCH, 7,358.29 JPMORGAN CHASE BANK CRANE CARRIER -LENS REPAIR 150.75 JPMORGAN CHASE BANK GELLCO -BOOTS 98.99 JPMORGAN CHASE BANK LOWES -PARTS 23.42 JPMORGAN CHASE BANK LOWES- MAILBOX PARTS 46.84 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.38 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.33 JPMORGAN CHASE BANK UNITED ENGINES - JOYSTICK 1,347.15 TOTAL REFUSE COLLECTIONS 27,216.47 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 CITY GARAGE LABOR /OVERHEAD - MARCH, 2 166.66 JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFS 4,609.92 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 2,140.38 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 JPMORGAN CHASE BANK WASTE MGMT - RECYCLE R/O'S 5,087.64 TOTAL RECYCLE CENTER 12,037.54 FUND GRAND TOTAL 320,274.5 OPWA GRAND TOTAL $320,274.59 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Santa Fe Lift Station Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 4107/2012 Payroll Expenses Total Expenses 8,347.64 4,428.15 10,529.97 12,219.31 6,447.46 2,000.00 8,768.00 1,058.45 12,513.92 7,538.98 18,239.63 20,471.42 11,113.91 2,225.60 14,182.59 1,933.94 FUND TOTAL 53,798.98 88,219.99 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2011 -2012 Statement of Revenues & Expenses As of March 31, 2012 OPERATING REVENUES: Water Wastewater Refuse & recycle Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers in Transfers out TOTALTRANSFERS OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt Expenditures of OWRB Debt TOTAL OWRB PROCEEDS AND EXPENDITURES NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET 287,382 3,615,613 4,613,000 78.38% 248,098 2,326,386 3,286,600 70.78% 141,424 1,307,494 1,753,100 74.58% 47,467 384,312 475,700 80.79% 1,650 375,879 299,900 125.33% 726,021 8,009,684 10,428,300 76.81% 236,969 1,709,621 2,286,411 74.77% 198,593 2,402,945 3,108,610 77.30% 111,424 1,069,981 1,888,767 56.65% 12,270 639,269 754,225 84.76% 799,551 2,570,093 3,077,036 83.52% 1,358,807 8,391,910 11,115,049 75.50% (632,786) (382,225) (686,749) 55.66% 119,450 250,482 249,900 100.23% (75,000) (318,671) (300,000) 106.22% 44,450 (68,189) (50,100) 136.11% 362,008 2,380,915 7,565,432 31.47% (369,575) (2,132,226) (7,565,432) 28.18% (7,566) 248,689 - (595,902) (201,726) (736,849) 2,973,273 2,973,273 2,771,548 2,236,424 The City Wit out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Chelsea M.E. Harkins Economic Development Director SUBJECT: Sam's Real Estate Business Trust Construction Agreement DATE: April 13, 2012 BACKGROUND: Representatives from Sam's Real Estate and Tapp Development contacted staff last fall regarding their desire to construct a Sam's Club in Owasso on land northeast of the intersection at 96th Street North and 129th East Avenue. Sam's Real Estate intends to purchase approximately thirty (30) acres of land at this location of which eighteen (18) acres will be used to construct a 136,000 square foot Sam's Club. Five additional lots will be prepared and available for retail and business uses. Sam's Club normally only considers locating in communities more than 100,000 population base. They chose Owasso based on the large projected consumer base coming south from the "funnel" area and north from the Metro area. The traffic count data, existing retail sales, and opportunity gap supported a case to build a store in Owasso. The store is projected to generate approximately $1.8 to $2.2 million dollars in sales tax revenue annually. After assessing the proposed site, a fair amount of improvements were evident to prepare the area for this development as well as future growth to that part of the corridor. The water pressure for the site is an issue and in order for the City to serve the site as well as areas to the north, a watermain needs to be extended. The other option to this issue would be to tie into the existing line on the site, which currently does not provide adequate pressure or volume. This option would require adding another water tank which would be costly and require additional maintenance. By choosing the option to extend the watermain, not only will it serve the northeast corner property, but it will also serve the acreage to the north. Due to the topography of the site, a sewer line needs to be extended and will be able to serve the site as well as thirty - five (35) acres of undeveloped land to the north. Street widening and signalization improvements are needed to accommodate the increased traffic flow for any additional development in this area. The improvements proposed will accommodate additional traffic in that corridor for the next twenty years. Building the ideal plan in the beginning is optimal rather than coming back after construction on the site, adding cost and congestion. A Construction Agreement between the Owasso Public Works Authority and Sam's Real Estate Business Trust has been prepared and is attached for your review. The document is similar to development agreements that the City of Owasso /OPWA has entered into with Smith Farms and other developments that allowed reimbursements for certain costs related to public improvements in the development area. The cost estimate for the public improvements is $4,566,300. Sam's would initially pay all costs incurred for the design and construction of the public improvements. The Construction Agreement outlines a plan that would allow Sam's to be reimbursed an estimated $4,066,300 of the actual costs of the public improvements from the sales tax generated on that site. The reimbursement would be made through the Owasso Public Works Authority. The reimbursement would only come from revenue generated from this site to include Sam's Club and any future businesses located on any of the out lots. Based on estimates of sales tax that would be generated by the project, the city would receive additional sales tax of $10.8 to $13.2 million over a six -year period. After reimbursement to Sam's of $4,066,000 for the public improvements, the city would still have an estimated $6.7 to $9.1 million of increased sales tax revenue during those six years. INFRASTRUCTURE NEEDS TO SERVE SITE: Water Service Staff has recommended construction of a new 16 -inch water main approximately 1.2 miles from 96th Street North and Garnett Road to the development along the north side of the existing Wal- mart. The line would be in a private easement and utilize public right -of -way where possible and for the crossing of U.S. Hwy 169. Sewer Service The closest sanitary sewer line capable of serving the site is on the west side of CVS Pharmacy. This line would need to be extended east to the southeast corner of the CVS building and then north to the site. Transportation Service Recommendations are to widen 96th Street North to 138th East Avenue; 129th East Avenue to the ODOT frontage road; and the ODOT frontage road from 129th East Avenue to 99th Street North. Signals are recommended at the entrances on 96th Street North and on the frontage road. COST ESTIMATES: ■ Water Improvements: $1,247,300, includes design and construction. ■ Sewer Improvements: $203,000, includes design and construction. ■ Transportation Improvements: $3,053,000, includes design and construction of all roads in concrete. ■ Due diligence and other: $63,000, includes survey and geotechnical services. ■ Total Estimated Cost: $4,566,300 CONSTRUCTION AGREEMENT: • The Construction Agreement is entered into by and between the OPWA and Sam's Real Estate Business Trust. • All design and construction of the Public Improvements undertaken by Sam's will be consistent with all City /Authority codes and ordinances as well as any other regulations or plans relative to the Public Improvements. • The parties agree that the engineer's preliminary estimate of the total costs of developing and constructing all of the Public Improvements is $4,566,300. • Sam's shall be responsible for $500,000 of the Actual Public Improvements Cost. • The first annual payment is not due until (1) year and thirty (30) days after the City of Owasso receives sales tax revenue by Sam's and any business located on the out lots. • Annual payments will continue until the reimbursement is fully paid or within twenty (20) years. RECOMMENDATION: Staff recommends approval of the Construction Agreement between the OPWA and Sam's Real Estate Business Trust for the construction of street, water, and sanitary sewer infrastructure improvements for which Sam's will be entitled to reimbursement; and, authorization for the execution of said Agreement. ATTACHMENTS: A. Construction Agreement B. Site Plan C. Renderings State: Oklahoma County: Tulsa City: Owasso Sam's Store #6238 -00 CONSTRUCTION AGREEMENT BETWEEN THE OWASSO PUBLIC WORKS AUTHORITY AND SAM'S This Construction Agreement (this "Agreement ") is entered into by and between the Owasso Public Works Authority, (the "Authority "), a public trust existing under the laws of the State of Oklahoma, and Sam's Real Estate Business Trust ( "Sam's "), a Delaware Statutory Trust. WHEREAS, Sam's intends to purchase three (3) tracts of land in the corporate limits of the City of Owasso at the northeast corner of North 129th East Avenue and East 96th Street North in Owasso, Oklahoma, which will be combined and developed into a single tract of land located in the Southwest Quarter of Section 16, Township 21 North, Range 14 East of the Indian Base and Meridian, Tulsa County, Oklahoma (the "Property "), more particularly described on Exhibit A attached hereto, to construct a proposed Sam's Club thereupon; and WHEREAS, the Authority is a statutory public trust, established pursuant to Title 60, Sections 176 et seq. of the Oklahoma Statutes, for the benefit of the City of Owasso; and WHEREAS, according to its Declaration of Trust, the Authority was established inter alia, (1) to furnish and supply utility services and facilities to the owners and occupants of commercial and residential properties and establishments within the corporate limits of the City of Owasso; (2) to promote the development of industry and culture and to provide industrial and cultural facilities, employment and activities within the City of Owasso; and (3) to provide for, to aid in providing for, and to participate in providing for facilities and services of any and all kinds necessary or convenient for the functioning of the City of Owasso; and WHEREAS, the Authority has determined that the construction of the Public Improvements (as defined below) will (1) enhance the ability of the Authority to furnish and supply utility services and facilities for all purposes; and (2) promote the development of industry and culture within the City of Owasso all of which will benefit and strengthen the culture and economy of the City of Owasso. Additionally, the Authority has determined that the completion of such projects in accordance with the terms of this Agreement will provide facilities and services that are necessary and convenient for the functioning of the City of Owasso; and WHEREAS, the Authority desires to promote the health, safety, economic security, prosperity and general welfare of the citizens of the City of Owasso by providing inducements to private persons, entities, trusts and corporations to promote industry and economic and cultural development for the residents of the City of Owasso; and WHEREAS, by locating said Sam's Club in Owasso, the Authority finds that additional new jobs will be provided, many current jobs will be retained for the residents of the City of Owasso and the surrounding communities, and municipal revenue. for public purposes will be increased; and WHEREAS, the Authority desires to enter into this Agreement, which the Authority hereby finds will further industry and the cultural and economic development of the community and increase municipal revenue for public purposes. NOW, THEREFORE, THE AUTHORITY FINDS THAT: 1. Entering into this Agreement with Sam's is legislatively determined to be in furtherance of the Authority's stated purposes and for the legitimate public purpose of the economic development of the City of Owasso; 2. The Authority hereby contracts with Sam's to help achieve such purposes; 3. This Agreement provides for adequate consideration, accountability and safeguards in exchange for the consideration to be extended as provided herein; and 4. The expenditure of funds pursuant to the Project and to this Agreement is consistent with the goals, resolutions and powers of the Authority, and such expenditure of funds, together with the Project and this Agreement, have been duly approved by all necessary parties. 2 NOW THEREFORE, the Authority and Sam's, in consideration of the terms, covenants and conditions herein set forth, hereby agree as follows: 1. Recitals and Findings. The parties hereby incorporate the recitals and findings as set forth above in this Agreement. 2. Road Projects. Sam's agrees, in accordance with the laws of the State of Oklahoma, to plan, engineer, obtain bids, contract for, administer the contracts for, construct, inspect, permit and improve the following municipal roadway projects (the "Road Projects "): (a) East 96th Street North; (b) North 129th East Avenue; (c) U.S. Highway 169 Service Road; (d) Install traffic signal at intersection of North 129"' East Avenue and Service Road to U.S. Highway 169; and (e) Install traffic signal at East 96th Street North and North 133rd East Avenue. The scope of work to be performed by Sam's in connection with the Road Projects is depicted on the Site Map attached hereto as Exhibit B. All applicable inspections and testing of the Road Projects shall be conducted by the Authority pursuant to State and Federal regulations. Except as set forth in Section 10 below, the Authority shall be responsible for obtaining all rights of way necessary for the construction of the Road Projects. The estimated construction cost for the Road Projects is $2,750,000, the estimated engineering fee for the Road Projects is $212,000 and the estimate for materials testing is $91,000. 3. Waterline Extension. Sam's agrees, in accordance with the laws of the State of Oklahoma, to plan, engineer, obtain bids, contract for, administer the contracts for, construct, inspect and permit an extension of a 16 -inch public waterline approximately 1.2 miles from Garnett Road to the Property (the "Waterline Extension "). The scope of work to be performed by Sam's in connection with the Waterline Extension is depicted on the Site Map attached hereto as Exhibit B. All applicable inspections and testing of the Waterline Extension shall be 3 conducted by the Authority pursuant to State and Federal regulations. Except as set forth in Section 10 below, the Authority shall be responsible for obtaining all rights of way necessary for the construction of the Waterline Extension. The Authority shall also be responsible for obtaining the necessary temporary and permanent easements along the Waterline Extension. The estimated construction cost for the Waterline Extension is $1,150,000, the estimated engineering fee for the Waterline Extension is $71,300 and the estimate for materials testing is $26,000. 4. Sanitary Sewer Extension. Sam's agrees, in accordance with the laws of the State of Oklahoma, to plan, engineer, obtain bids, contract for, administer the contracts for, construct, inspect and permit a public sanitary sewer to serve the Property (the "Sanitary Sewer Extension "). The scope of work to be performed by Sam's in connection with the Sanitary Sewer Extension is depicted on the Site Map attached hereto as Exhibit B. All applicable inspections and testing of the Sanitary Sewer Extension shall be conducted by the Authority pursuant to State and Federal regulations. Except as set forth in Section 10 below, the Authority shall be responsible for obtaining all rights of way necessary for the construction of the Sanitary Sewer Extension. The estimated construction cost for the Sanitary Sewer Extension is $186,000, the estimated engineering fee for the Sanitary Sewer Extension is $14,000 and the estimate for materials testing is $3,000. 5. Due Diligence. Sam's agrees to perform the due diligence for the Public Improvements, as defined hereinafter, and which costs are estimated as follows: Survey - $12,500, Geotech - $19,000, and Environmental / Wetlands Survey - $5,000. 6. Bond and Design. Sam's, or its Contractor for the Public Improvements, will post a Performance Bond and a Statutory Bond, or other satisfactory collateral, for the Public Improvements with the Authority prior to the start of construction. All design and construction of the Road Projects, the Waterline Extension and the Sanitary Sewer Extension (sometimes El collectively referred to herein as the "Public Improvements ") undertaken by Sam's shall be consistent with all City / Authority codes and ordinances as well as any other regulations or plans relative to the Public Improvements. 7. Documentation and Acceptance of Public Improvements. Upon completion of the Public Improvements, Sam's shall deliver any and all appropriate legal documentation, including, but not limited to, assignments, bills of sale, deeds, easements or grants reasonably necessary to convey unto the Authority or its assignee(s) all of Sam's right, title and interest in and to the Public Improvements free and clear of any and all claims, demands, encumbrances, liens or interests of others which do or might impair the title of the Authority or its assignee(s) in and to the Public Improvements. Upon acceptance of each portion of the Public Improvements by the Authority, Sam's or its contractor shall post a two (2) year maintenance bond for each portion of the Public Improvements. After the respective maintenance bond periods, the Authority will assume responsibility for maintenance of each portion of the Public Improvements. 8. Reimbursement of Costs for Public Improvements. Sam's agrees to pay the costs to construct the Public Improvements and the Authority agrees to reimburse Sam's for the Costs of Public Improvements, subject to the following: (a) The parties agree that the engineer's preliminary estimate of the total costs of developing and constructing all of the Public Improvements is $4,566,300 (the "Estimated Public Improvements Cost "), as more fully set forth on Exhibit C, attached hereto. The parties agree that the Estimated Public Improvements Cost represents the parties' good faith estimate of the projected costs to construct the Public Improvements, however the actual cost to construct the Public Improvements ( "Actual Public Improvements Cost") may vary. (b) Sam's shall be responsible for $500,000 of the Actual Public Improvements Cost ( "Sam's Contribution "). 5 (c) The Authority shall, on an annual basis, pay Sam's the difference between the Actual Public Improvements Cost and Sam's Contribution ( "Authority Reimbursement ") as follows: (i) The amount of each annual payment shall not exceed the lesser of: (1) one -sixth of the Authority Reimbursement; or (2) the actual amount of sales tax revenue generated by the Project and received by the City of Owasso during the previous twelve (12) month period; (ii) The first annual payment shall be due one (1) year and thirty (30) days after the City of Owasso receives sales tax revenue generated by the Project; (iii) The Authority will continue to make such annual payments until such time as the Authority Reimbursement is fully paid; provided, however, that in no event shall the duration of this Agreement be more than twenty (20) years from the date of execution. If the Authority Reimbursement has not been fully paid within twenty (20) years of the Agreement's execution, the Agreement and the obligations of the parties hereunder shall automatically terminate. (d) The unpaid balance of the Authority Reimbursement shall not bear interest. (e) The Authority will reimburse Sam's only for the actual costs of constructing (not including overhead) the Public Improvements including any required Performance Bonds and Statutory Bonds, but excluding Maintenance Bonds. Upon completion and acceptance of each portion of the Public Improvements as contemplated by this Agreement, an authorized representative of Sam's shall provide certified figures to the Authority of the actual costs of that portion of the Public Improvements. Upon receipt thereof, the Authority, upon ten (10) days' written notice to Sam's, shall be authorized and allowed to audit and examine, at City Hall, City of Owasso, 111 North Main Street, Owasso, Oklahoma, at reasonable times, any and all supportive documentation possessed by Sam's, its agents, officers, employees and /or independent C contractors, reasonably necessary and related to the certified figures of the actual costs of that portion of the Public Improvements. 9. Contingency to Performance. The Authority agrees that Sam's duty to perform any and all of the obligations contained within the terms and provisions of this Agreement is contingent upon (i) the acquisition of fee title ownership to the Property by Sam's for the purpose of the construction of a Sam's Club thereon, (ii) awarding contracts for the construction of the proposed Sam's Club, and (iii) commencing construction (collectively, the "Contingencies "), and that if the Contingencies are not satisfied, then Sam's duty to perform any obligation under the terms and provisions of this Agreement shall become null, void and unenforceable. 10. No Covenant to Commence Construction or Operate a Business; Waiver of Liability. The Authority hereby acknowledges that Sam's, as of the date hereof, does not own fee title to the Property, and the Authority has executed this Agreement in order to induce Sam's to close the acquisition of the Property. Notwithstanding anything to the contrary contained herein, the Authority agrees that the Property may be used for any lawful purpose. Notwithstanding anything to the contrary contained herein, it is expressly agreed that nothing contained in this Agreement shall be construed to contain a covenant, either expressed or implied for Sam's to either commence the construction of a building or the operation of a business or thereafter to continuously operate a business by Sam's Club on the Property. The Authority recognizes and agrees that if Sam's constructs a Sam's Club on the Property, Sam's may, at Sam's sole discretion, cease the operation of its business on the Property, and the Authority hereby waives any legal action for damages or for equitable relief resulting from such cessation of business activity by Sam's. 11. Dedication of Right of Way. Sam's agrees, upon acquisition of fee title ownership to the Property by Sam's and upon approval of the rezoning of the Property, to dedicate to the Authority or the City of Owasso at no cost to the Authority or the City of Owasso any right of way necessary for the construction of the Public Improvements on the Property; such right of 7 way shall be granted by Sam's pursuant to the final plat of the Project. The Authority agrees that it will cause or require the franchise utilities to relocate the utilities within the public rights of way, at no cost to Sam's, as soon as practicable after the execution of this Agreement to enable the Public Improvements to be constructed. 12. No Joint Venture. This Agreement is not intended and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association as between the Authority and Sam's nor between the Authority and any officer, employee, contractor or representative of Sam's. No joint employment is intended or created by this Agreement for any purpose. The Authority agrees to so inform its employees, agents, contractors and subcontractors who are involved in the implementation of or construction under this Agreement. 13. Remedies. In the event of any default in or breach of any terms or conditions of this Agreement by any party, or any successor, the defaulting or breaching party shall, upon written notice from the other party, proceed immediately to cure or remedy such default or breach, and shall in any event, within thirty (30) days after receipt of notice, commence to cure or remedy such default. In case such cure or remedy is not taken or not diligently pursued, or the default or breach shall not be cured or remedied within a reasonable time, the aggrieved party may institute such proceedings as may be necessary or desirable in its opinion to cure and remedy such default or breach, including but not limited to proceedings to compel specific performance by the defaulting or breaching party. The parties and their successors and assigns further agree that the non - defaulting party shall have the right and power to institute and prosecute proceedings to enjoin the threatened or attempted violation of any clauses contained herein. 14. Notices. All notices and communications required or permitted to be given hereunder shall be in writing and hand delivered or mailed by Federal Express, Airborne Express, or similar overnight delivery service, addressed as follows: If to the Authority: Owasso Public Works Authority c/o City of Owasso Attention: Sherry Bishop, City Clerk 111 N. Main Street P.O. Box 180 Owasso, OK 74055 With a Copy to: Julie Lombardi, City Attorney 111 N. Main Street P.O. Box 180 Owasso, OK 74055 If to Sam's Sam's Real Estate Business Trust Attention: Colby Tanner 2001 S.E. 10th Street Bentonville, Arkansas 72716 -0550 With a Copes: Wal -Mart Stores, Inc. Attention: Adele Lucas, Associate General Counsel (Store No. 6238 -00) 2001 S.E. 10th Street Bentonville, AR 72716 -0550 Wei Conner & Winters, LLP 4000 One Williams Center Tulsa, Oklahoma 74172 -0148 Attention: Beverly K. Smith or Elizabeth G. Zeiders Notice shall be deemed to have been given upon receipt or refusal of receipt. 15. Oklahoma Law. This Agreement shall be construed under the laws of the State of Oklahoma. 16. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto. 17. Execution in Counterparts. This Agreement may be executed in any number of identical counterparts, each of which for all purposes shall be deemed an original, and all of which shall constitute collectively one agreement. 18. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns. Neither party may assign this Agreement or any interest herein without the express written consent of the other 0j party; provided however, that such consent shall not be unreasonably withheld with respect to assignments to Sam's affiliated or subsidiary companies. 19. Agreement Severable. The provisions of this Agreement shall be deemed severable. If any part of this Agreement shall be held invalid, illegal or unenforceable, the remainder shall remain in full force and effect, and such invalid, illegal or unenforceable provision shall be reformed so as to give maximum legal effect to the intention of the parties as expressed therein. 20. Authorization. Sam's represents, covenants and warrants that the making, execution and performance of this Agreement and all other documents and instruments required or related hereunder have been fully authorized by the necessary action of Sam's and are valid, binding and enforceable obligations of Sam's in accordance with their respective terms. The Authority represents, covenants and warrants that the making, execution and performance of this Agreement and all other documents and instruments required or related hereunder have been fully authorized by the necessary organizational action of the Authority and are valid, binding and enforceable obligations of the Authority in accordance with their respective terms. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and effective on the date last executed below. Approved as to form and legality: City Attorney Date: April , 2012 ATTEST: OWASSO PUBLIC WORKS AUTHORITY Date: April , 2012 By: Authority Secretary Chairman 10 Date: April , 2012 SAM'S REAL ESTATE BUSINESS TRUST, a Delaware Statutory Trust IC Chris Cavanaugh Executive Vice President I: \111108.02 \Contracts \Construction Agreement with Sam'sReal Estate Business Trust.3 (2012.04.10)(clean).doex 11 Ti'.Y141 %1T A The Property Tulsa County, Oklahoma Tracts 1, 2 and 3, when combined, form the following described perimeter: A part of the Southwest Quarter of the Southwest Quarter of Section 16, Township 21 North, Range 14 East of the Indian Base and Meridian, Tulsa County, Oklahoma, more particularly described as follows: COMMENCING at the southwest corner of said Southwest Quarter of the Southwest Quarter of Section 16; THENCE North 88 °32'45" East, along the south line of said Southwest Quarter, a distance of 90.00 feet; THENCE North 01 018 "47" West, parallel with the west line of said Southwest Quarter of the Southwest Quarter, a distance of 50.00 feet to the POINT OF BEGINNING; THENCE North 01 °18 "47" West, parallel with the west line of said Southwest Quarter of the Southwest Quarter, a distance of 384.79 feet; THENCE North 71'49'45" East a distance of 110.76 feet; THENCE North 88 °32'45" East, parallel with the south line of said Southwest Quarter of the Southwest Quarter, a distance of 41.27 feet; THENCE North 01 °26'46" West, along the easterly right of way line of U.S. Highway 169 (Mingo Valley Expressway), a distance of 374.66 feet; THENCE continuing along said right of way line North 51 °34'46" East a distance of 224.87 feet to a point on a curve; THENCE continuing along said right of way line on a non tangent curve to the left having a radius of 1195.92 feet (a chord bearing of North 45 046118" East a length of 242.04 feet) an arc distance of 242.45 feet; THENCE North 39 °57'49" East, continuing along said easterly right of way line, a distance of 209.04 feet to a point on the southerly right of way line of East 99th Street North, said point being 25.00 feet southerly of, as measured perpendicular from, the north line of said Southwest Quarter of the Southwest Quarter; THENCE North 88 °36'01" East, parallel with said north line, a distance of 593.17 feet to a point on the east line of said Southwest Quarter of the Southwest Quarter; 12 THENCE South 01'18'40 East, along said east line, a distance of 1264.11 feet to a point on the north right of way line of East 96th Street North, said point being 33.00 feet northerly of, as measured perpendicular from, the south line of said Southwest Quarter of the Southwest Quarter; THENCE South 88 032'45" West, parallel with the south line of said Southwest Quarter of the Southwest Quarter, a distance of 857.36 feet; THENCE North 01 °18 "47" West, parallel with the west line of said Southwest Quarter of the Southwest Quarter, a distance of 17.00 feet THENCE South 88°32'45" West, parallel with the South line of said Southwest Quarter of the Southwest Quarter, a distance of 376.66 feet to the POINT OF BEGINNING. Said described tract of land contains an area of 1,306,712 square feet or 29.9980 acres, more or less. 13 EXHIBIT B Scope of Work QO C= cm CIO ad j ti AFYINMA f' iki u \S 0 z? u D lk ��� a 9 I� o 0 D l ___ T- AFYINMA f' iki Idr SWC CONSTRUCTION AGREEMENT SITE MAP 8 1//�/ —7 Consulting Engineers, P.C. SAM'S CLUB #6256 z 615 wt win - 6— 73tO6 EXHIBIT B Is C 232-7&19 OWASSO, OK PH: 4OS-232-770'd Fox 4'9'-X 14 lk Idr SWC CONSTRUCTION AGREEMENT SITE MAP 8 1//�/ —7 Consulting Engineers, P.C. SAM'S CLUB #6256 z 615 wt win - 6— 73tO6 EXHIBIT B Is C 232-7&19 OWASSO, OK PH: 4OS-232-770'd Fox 4'9'-X 14 EXHIBIT C I'ub is Improvements Cost 1. Due Diligence Survey Services: $12,500 Geotechnical Services: $19,000 Env. / Wetlands Survey: $5,000 2. Roadway Improvements to East 96Th Street North North 1291h East Avenue & 169 Frontage Road Estimated Construction Costs: $2,750,000 (includes permits & bonds) Estimated Engineering Fees: $212,000 Estimated materials testing: $91,000 3. Public Waterline Extend a 16 -inch main approximately 1.2 miles from Garnett Road to the Site (the "WL Extension ") and associated road bores (4). Estimated Construction Costs: $1,150,000 (includes permits & bonds) Estimated Engineering Fees: $71,300 Estimated materials testing: $26,000 4. Public Sanitary Sewer Extend a sanitary sewer along the south and east -sides of the CVS Pharmacy site to the Project Site. Estimated Construction Costs: $186,000 (includes permits & bonds) Estimated Engineering Fees: $14,000 Estimated Materials Testing: $3,000 5. _Coordination and administration of additional infrastructure Improvements Estimated Engineering Fees: $26,500 6. Summary Estimated Construction Costs of Infrastructure Improvements: $4,086,000 Estimated Due Diligence and Engineering Total: 360,300 Estimated Materials Testing 120,000 Total Estimated Cost Contribution by Sam's Total Estimate Reimbursement 15 54,566,300 -500,000 $4,066,300 I 1 1 2 1 3 1 4. 5 1 6 1 7 1 8 1 9 1 10 1 11 1 12 1 13 1 14 1 15 1 76 1 17 1 18 1 19 1 20 1 21 1 22 1 Ily c flM V-- Jill so low Lm F =TZI t...... . ..... . =I —11TCAU., "� -` r +� i f I `i *I ` a - ai-rm AY`""rnY � Num.a�,`"'"`irw. �LA1r ;w""e I K I OT SUAWAR Y (-40T) Aw *11.1Z Im 33 'A E� 4k" 11, 'Rill PARMYC DAM NO WS 0 ---n2f UnLffY STATEMEW # CA MN: ITZ SEA i -M�MRMHMM Em =2 I HBO EEC 2"imm W3 �A= - MP Ily c flM V-- Jill so low Lm F =TZI t...... . ..... . =I —11TCAU., "� -` r +� i f I `i *I ` a - ai-rm AY`""rnY � Num.a�,`"'"`irw. �LA1r ;w""e I K I OT SUAWAR Y (-40T) Aw *11.1Z Im 33 'A E� 4k" 11, 'Rill PARMYC DAM NO WS 0 ---n2f UnLffY STATEMEW # CA MN: ITZ 1 fr ,� 3 APRIL 2012 #6238 OWASSO, OK ELEVATIONS Right Side Elevation ^ -eft Side Elevation FOR AHJ REVIEW - CLIENTAPPROVED xxorO CYClE:09i509 PAGE 1� MOrroxcenrxunrcw i 1 i • I ,�,nKH axx- • <:�.av .. , .n }, x.a.- .:.'.rc..w;rzw,a 74' prim \ _- -- —c —_ _... �. Front Elevation =fs`� Rear Elevation i; #6238 OWASSO, OK ELEVATIONS Right Side Elevation ^ -eft Side Elevation FOR AHJ REVIEW - CLIENTAPPROVED xxorO CYClE:09i509 PAGE 1� MOrroxcenrxunrcw S n 's r c ,F The City Wit out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Roger Stevens Public Works Director SUBJECT: Ranch Creek Interceptor Improvements DATE: April 13, 2012 BACKGROUND: The Ranch Creek Sanitary Sewer Interceptor was constructed in 1984. The interceptor is operating at near capacity and provides service to approximately 2,400 acres of existing development located on the west side of HWY 169. In all, 7,500 gross acres are within the Ranch Creek sanitary sewer basin. The 2005 Wastewater Master Plan, prepared by Greely and Hansen, LLC, identified the need for improving this sewer interceptor in order to accommodate additional residential and commercial development by providing adequate conveyance capacity for current and future wastewater flows to the Santa Fe Pump Station. SCOPE OF WORK: In April 2011, City of Owasso engineering and operations staff began discussions with Kellogg Engineering concerning the needed improvements in order to address the sanitary sewer overflows and accommodate new residential and commercial development. The improvements will begin upstream of the Santa Fe Pump Station (located on East 76th Street North) and extend to East 96 Street North. The project work includes upgrading the existing 18" sanitary sewer line to a new 36" diameter sewer line. The estimated project cost is $4,000,000 excluding legal and administration fees. FUNDING: Funding for the construction of this project would be obtained from the Oklahoma Water Resources Board (OWRB) via a loan from the Clean Water State Revolving Fund. RECOMMENDATION: Staff recommends Trustee approval of the Ranch Creek Interceptor Improvement Project. ATTACHMENT: A. Location Map B. Existing Ranch Creek Sanitary Service Area Map C. Ranch Creek Sanitary Sewer Basin Map RANCH CREEK INTERCEPTOR 4/2/121 North THIS MAP SS FOR IN F012NfATION PvRPC7SE ONLY ANI3 IS NOT INTI✓NDED TO REI'R N.SE;N-1' AN ACCUFLA'L' ANU i'S2U� SUAI_I=:_ USE' Cpl- "d'l1IS MAP IS WI'I'1 S�3UT' WAR p--< 1�1'I'Y C3R R1=. L�Rf�:S�:N "I'A'IdCJN L3Y C: Fl Y C)f% UWASS0' C7F ITS ALCGURACY" CITY OF OWASSO 111 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 CURRENT RANCH CREEK INTERCEPTOR SERVICE AREA I CITY OF OWASSO 111 N. Main Street P.O. Box 180 4/2/12 0 Owasso, OK 74055 North TT-ITS MAP TS FOR iNFC>RMATTC>N PURPOSE ONi,Y AND TS NOT INTENDED TC> REPRESENT .1N ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHC>UT 918.376.1500 WARRANTY OR RFPRFSF.NTATTON T3Y C'TTY OF UV.'ASSC> OF TTS ACCTJRAC:Y. RANCH CREEK INTERCEPTOR CITY OF OWASSO POTENTIAL SERVICE AREA s° 111 N. Main Street '1 0 P.O. BOX 180 Owasso, OK 74055 4/2/12 North TL -IIS MAP LS FOR INFORMATION PURPOSE ONLY AND IS NOT IN 2'ENDED TO i REPRESENT /1"N ACCURATF ANI> TRUE SCA.L.F. USF OF THIS MAP IS WITHOUT 918.376.1500 ;� WARRANTY OR REPRFS73NTATTON BY CITY OF OZxIA SSO OF ITS ACCURACY.