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Home My WebLink About2012.05.01_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO CITY COUNCIL 'APR 2012 TYPE OF MEETING: Regular DATE: May 1, 2012 City Clerk's Office TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, April 27, 2012. She Bishop, City Jerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Father Christopher Waters of the Anglican Church of St. Paul 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Wisdom Chris Kelley, Character Council Member 6. Presentation of the Mayor's Proclamation Mayor The Mayor will present a proclamation declaring Thursday, May 10, 2012 to be RED (Renew, Energize, and Donate) Day in the City of Owasso. 7. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the April 17, 2012 Regular Meeting Attachment # 7-A B. Approval of Claims Attachment # 7-B 8. Consideration and appropriate action relating to items removed from the Consent Agenda Owasso City Council May 1, 2012 Page 2 9. Consideration and appropriate action relating to a request to award a bid for a Pavement Striping Project Mr. Tim Doyle Attachment #9 Staff recommends approval to award a bid for a Pavement Striping Project to Action Safety Supply Company of Oklahoma City, Oklahoma in the amount of $63,743.66. 10. Consideration and appropriate action relating to a request for approval of Resolution No. 2012-05, participation in the Metropolitan Tulsa Home Consortium and authorization to execute a Home Investment Partnership Act Consortium Agreement Mr. Karl Fritschen Attachment #10 Staff recommends approval of Resolution No. 2012-05. 11. Report from City Manager 12. Report from City Attorney 13. Report from City Councilors 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 15. Adjournment A reception honoring outgoing Councilors Steve Cataudella and Bryan Stovall will be held in the Council Chambers of Old Central immediately following the conclusion of the Owasso Public Golf Authority Meeting. The public is invited to attend. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, April 17, 2012 The Owasso City Council met in regular session on Tuesday, April 17, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, April 13, 2012. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:35 p.m. ITEM 2 INVOCATION The invocation was offered by Pastor Jerry Remington of Bible Baptist Church ITEM 3 FLAG SALUTE Councilor Cataudella led the flag salute ITEM 4 ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor Bryan Stovall, Vice Mayor Steve Cataudella, Councilor Charlie Brown, Councilor Patrick Ross, Councilor A quorum was declared present STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the April 3, 2012 Regular Meeting and the April 10, 2012 Special Meeting B. Approval of Claims C. Acknowledge receipt of the monthly budget status report D. Approval of Ordinance No. 1003, closing to the public use a portion of a utility easement located on property known as Lot 34, Block 5, Nottingham Estates III, an addition to the City of Owasso, located in the Northeast Quarter of Section 21, Township 21 North, Range 14 East, Tulsa County, Oklahoma. Whereas the City of Owasso retains the absolute right to reopen the same without expense to the Municipality, and repealing all Ordinances or Part of Ordinances in conflict herewith Mr. Cataudella moved, seconded by Mr. Ross to approve the Consent Agenda with claims totaling $490,391.49. Also included for review were the healthcare self-insurance claims report and payroll payment report for pay period 04/07/2012. Owasso City Council April 17, 2012 YEA: Cataudella, Brown, Ross, Stovall, Bonebrake NAY: None Motion carried 5-0 ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A WORKERS' COMPENSATION SETTLEMENT Michele Dempster presented the item recommending City Council approval and authorization for payment on the workers' compensation settlement for Fred "Steven" Corley in the total amount of $38,760. After discussion, Mr. Cataudella moved, seconded by Mr. Stovall to approve the workers' compensation settlement, as recommended. YEA: Ross, Brown, Cataudella, Stovall, Bonebrake NAY: None Motion carried 5-0 ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD THE BID FOR THE SKATE PARK IMPROVEMENTS CONTRACT IN THE AMOUNT OF $262,413 TO NATIVE SKATEPARKS, LLC AND AUTHORIZATION TO EXECUTE THE AGREEMENT Larry Langford presented the item recommending City Council approval to award the bid for the Skate Park Improvements contract and authorization to execute the agreement. After discussion, Mr. Stovall moved, seconded by Mr. Ross to approve the Skate Park Improvements contract, as recommended. YEA: Brown, Cataudella, Stovall, Ross, Bonebrake NAY: None Motion carried 5-0 ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A BUDGET AMENDMENT INCREASING THE ESTIMATED REVENUE IN THE GENERAL FUND BY $4,588, AND INCREASING THE APPROPRIATION FOR EXPENDITURES IN THE GENERAL FUND BY $4,588, AND INCREASING THE APPROPRIATION FOR EXPENDITURES IN THE PARK DEVELOPMENT FUND BY $161,000 Larry Langford presented the item recommending City Council approval of a budget amendment. After discussion, Mr. Ross moved, seconded by Mr. Stovall to approve a budget amendment, as recommended. YEA: Cataudella, Stovall, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 2 Owasso City Council April 17, 2012 ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF ORDINANCE NO. 1004, AMENDING THE CITY OF OWASSO ZONING CODE AS CODIFIED IN THE OWASSO CODE OF ORDINANCES, PART 12, PLANNING, ZONING AND DEVELOPMENT, CHAPTER 2, ZONING REGULATIONS, SUB-CHAPTER 8, PLANNED UNIT DEVELOPMENTS AND OVERLAY DISTRICTS, SECTION 860, OVERLAY DISTRICTS, BY ADDING SUB-SECTION 860.4.1, PURPOSE, 860.4.2, US-169 CORRIDOR OVERLAY DESIGNATED, 860.4.3, PERMITTED USES, 860.4.4, NON-CONFORMING USES, 860.4.5, LANDSCAPE REQUIREMENTS, 860.4.6, GENERAL REQUIREMENTS, 860.4.7, DESIGN CONSIDERATIONS, AND 860.4.8, BUILDING AND SITE DESIGN STANDARDS Bronce Stephenson presented the item recommending City Council approval of Ordinance No. 1004. After discussion, Mr. Cataudella moved, seconded by Mr. Stovall to approve Ordinance No. 1004, as recommended. YEA: Stovall, Ross, Brown, Cataudella, Bonebrake NAY: None Motion carried 5-0 ITEM 11 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE FINAL PLAT, WILLIS FARMS ADDITION (SAM'S) Bronce Stephenson presented the item recommending City Council approval of the final plat for the Willis Farms Addition (Sam's). Discussion was held regarding the following amendments: Limits of Access between lots 4 and 5 be reduced from 84' to 50'; Limits of Access between lot 4 and Reserve Area "A" be reduced from 98' to 84'; Limits of Access between lots 2 and 3 be reduced from 84' to 50'; Limits of Access for the gas station be reduced from 115' to 84'; and Planning Commission Approval Language be removed from the Final Plat. Three individuals spoke relating to the Willis Farms Addition (Sam's) final plat. After discussion, Mr. Brown moved, seconded by Mr. Cataudella to approve the Willis Farms Addition (Sam's) final plat with the amendments as discussed. YEA: Ross, Brown, Cataudella, Stovall, Bonebrake NAY: None Motion carried 5-0 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF RESOLUTION NO. 2012-04, AMENDING THE PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS FUNDED BY THE THIRD PENNY SALES TAX AS RECOMMENDED BY THE CAPITAL IMPROVEMENTS COMMITTEE Warren Lehr presented the item recommending City Council approval of Resolution No. 2012-04. After discussion, Mr. Ross moved, seconded by Mr. Stovall to approve Resolution No. 2012-04, as recommended. YEA: Brown, Cataudella, Stovall, Ross, Bonebrake NAY: None Motion carried 5-0 Owasso City Council April 17, 2012 ITEM 13 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A CONSTRUCTION AGREEMENT BETWEEN THE OPWA AND SAM'S REAL ESTATE TRUST FOR LIMITED PURPOSES SET FORTH IN THE AGREEMENT; AND, APPROVING THE INDEBTEDNESS OF THE OPWA AS SET FORTH IN THE AGREEMENT Chelsea Harkins presented the item recommending City Council approval of the construction agreement between the OPWA and Sam's Real Estate Trust for the construction of street, water, and sanitary sewer infrastructure improvements for which Sam's will be entitled to reimbursement; and approval of the indebtedness of the OPWA as set forth in the Agreement. Three individuals spoke relating to the construction agreement. After discussion, Mr. Cataudella moved, seconded by Mr. Ross to approve the construction agreement, as recommended. YEA: Cataudella, Stovall, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 At 8:53 p.m., Mr. Ross moved, seconded by Mr. Cataudella to recess the meeting to move on to the OPWA and OPGA meetings. At the conclusion of the OPGA meeting the City Council meeting resumed at 9:06 p.m. ITEM 14 REPORT FROM CITY MANAGER No report ITEM 15 REPORT FROM CITY ATTORNEY No report ITEM 16 REPORT FROM CITY COUNCILORS Mayor Bonebrake thanked the staff for their work on the Sam's project. ITEM 17 NEW BUSINESS None ITEM 18 ADJOURNMENT Mr. Ross moved, seconded by Mr. Brown, to adjourn YEA: Ross, Brown, Bonebrake NAY: None Motion carried 3-0 and the meeting was adjourned at 9:07 p.m. Doug Bonebrake, Mayor Ashley Hickman, Minute Clerk 4 Claims List 5/1/2012 Budget Unit Title Vendor Name Payable Description Pa ment Amouni GENERAL TREASURER PETTY CASH CC REFUND/HARDY 50.00 TREASURER PETTY CASH CC REFUND/GRIFFIN 50.00 TREASURER PETTY CASH CC REFUND/ADAMS 50.00 TREASURER PETTY CASH OC REFUND/LAWRENCE 100.00 TREASURER PETTY CASH AC TRAP REFUND/GLISSON 40.00 TREASURER PETTY CASH CC REFUND/FRANKLIN 100.00 TREASURER PETTY CASH CC RESERV REFUND/FRANKLIN 200.00 TREASURER PETTY CASH CC FORFEITURE/ADAMS -50.00 TOTAL GENERAL 540.00 MUNICIPAL COURT TREASURER PETTY CASH I NOTARY BOND 10.00 TERA FOWLER TUITION REIMBURSEMENT 464.55 TOTAL MUNICIPAL COURT 474.55 MANAGERIAL TREASURER PETTY CASH PASTOR MEETING EXPENSE 10.40 JPMORGAN CHASE BANK MEETING EXPENSE 44.96 JPMORGAN CHASE BANK MEETING EXPENSE 44.42 TREASURER PETTY CASH MILEAGE REIMB/LANGFORD 117.66 JPMORGAN CHASE BANK LEGISLATIVE EXP-BONEBRAKE 753.42 JPMORGAN CHASE BANK MEETING EXPENSE 37.18 JPMORGAN CHASE BANK MEETING EXPENSE 39.66 JPMORGAN CHASE BANK MEETING EXPENSE 35.39 JPMORGAN CHASE BANK MEETING EXPENSE 46.09 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 40.01 JPMORGAN CHASE BANK COUNCIL MEETING EXPENSE 56.00 JPMORGAN CHASE BANK MEETING EXPENSE 25.49 JPMORGAN CHASE BANK KUM&GO-FUEL 41.00 JPMORGAN CHASE BANK COMMUNITY RELATIONS 23.55 JPMORGAN CHASE BANK COMMUNITY RELATIONS 57.93 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 57.58 JPMORGAN CHASE BANK MEETING EXPENSE 34.13 JPMORGAN CHASE BANK COUNCIL MEETING EXPENSE 74.00 TULSA METRO CHAMBER OF COMMERCE REGISTRATION FEE 550.00 JPMORGAN CHASE BANK AMAZON-RESOURCE BOOKS 92.55 JPMORGAN CHASE BANK TULSA MET CHAMBER-REG FEE 60.00 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 5.15 JPMORGAN CHASE BANK MEETING EXPENSE 23.74 JPMORGAN CHASE BANK MEETING EXPENSE 31.75 JPMORGAN CHASE BANK MEETING EXPENSE 32.89 TOTAL MANAGERIAL 2,334.95 FINANCE I JPMORGAN CHASE BANK LODGING EXPENSE-ISSACS 77.91 JPMORGAN CHASE BANK ACC/AUDIT CONF-ISSACS 350.00 Page 1 Claims List 5/1/2012 Budget Unit Title Vendor Name Payable Description Pa ment Amouni TOTAL FINANCE 427.91 HUMAN RESOURCES TREASURER PETTY CASH MILEAGE REIMB/SWANSON 16.65 JPMORGAN CHASE BANK CHARACTER BULLETINS 557.20 URGENT CARE OF GREEN COUNTRY, P.L.L RANDOM DRUG SCREEN 255.00 URGENT CARE OF GREEN COUNTRY, P.L.L PRE EMPLOYMENT DRUG SCREE 275.00 JPMORGAN CHASE BANK MEETING EXPENSE 10.00 TOTAL HUMAN RESOURCES 1,113.85 GENERAL GOVERNMENT MCAFEE & TAFT LEGAL 17,025.96 JPMORGAN CHASE BANK TULSA WORLD-PUBLICATION 1,658.99 MCAFEE & TAFT LEGAL 1,473.41 MAILROOM FINANCE INC POSTAGE 1,000.00 AT&T LONG DISTANCE LONG DISTANCE SERVICE 176.43 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 45.68 CINTAS CORPORATION CARPET/MAT CLEANING 39.53 XEROX CORPORATION COPIER SERVICE 903.17 CINTAS CORPORATION CARPET/MAT CLEANING 33.69 TULSA COFFEE SERVICE INC JAVA DAVES COFFEE 116.73 JPMORGAN CHASE BANK OFFICE DEPOT-PAPER 126.76 AEP/PSO ELECTRIC USE 2,736.24 TOTAL GENERAL GOVERNMENT 25,336.59 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 34.65 JPMORGAN CHASE BANK OWASSO BATTERY-BATTERIES 5.98 SPRINT SPRINT CARDS 79.98 TOTAL COMMUNITY DEVELOPMENT 120.61 ENGINEERING JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 10.44 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 20.88 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 TREASURER PETTY CASH MILEAGE REIMB/FEARY 125.66 JPMORGAN CHASE BANK HOME DEPOT-STAKES 41.82 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 JPMORGAN CHASE BANK OFFICE EVRYTHNG-SUPPLIES 56.39 TOTAL ENGINEERING 281.59 INFORMATION TECHNOLOGY USA MOBILITY WIRELESS, INC PAGER USE 8.70 SPRINT SPRINT CARDS 39.99 TOTAL INFORMATION TECHNOLOGY 48.69 SUPPORT SERVICES SPRINT SPRINT CARDS 79.98 Page 2 Claims List 5/1/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni SUPPORT SERVICES JPMORGAN CHASE BANK OWASSO BATTERY-BATTERIES 7.18 COX COMMUNICATIONS INTERNET SERVICE 69.95 JPMORGAN CHASE BANK LOWES-SPRAY 18.89 JPMORGAN CHASE BANK HOME DEPOT-SUPPLIES 8.58 JPMORGAN CHASE BANK LOWES-BULBS 17.94 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 18.99 JPMORGAN CHASE BANK LOWES-MATS 35.96 JPMORGAN CHASE BANK SCHINDLER ELV-SERVICE FEE 845.79 ELDER WATER CONSULTING, INC. CONSULTATION FEE 200.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 AT&T LONG DISTANCE LONG DISTANCE SERVICE 6.35 SAV-ON PRINTING & SIGNS LLC NAME PLATES 12.00 OKLAHOMA DEPARTMENT OF LABOR INSPECTION FEES 25.00 OKLAHOMA DEPARTMENT OF LABOR INSPECTION FEES 25.00 TOTAL SUPPORT SERVICES 1,410.11 CEMETERY AEP/PSO ELECTRIC USE 36.87 GRANITE WORKS LLC CONCRETE PAD REPAIR 155.00 TOTAL CEMETERY 191.87 POLICE SERVICES JPMORGAN CHASE BANK FLEET-HEADLIGHT FLASHER 136.99 JPMORGAN CHASE BANK UPS-SHIPPING 23.38 JPMORGAN CHASE BANK UPS-SHIPPING 15.91 AEP/PSO ELECTRIC USE 1,868.58 JPMORGAN CHASE BANK WALMART-SUPPLIES 15.47 TREASURER PETTY CASH FUEL PATROL CAR/KITCH 189.67 JPMORGAN CHASE BANK MARLOW UNIFORMS-UNIFORMS 161.00 JPMORGAN CHASE BANK GLOBALGOV-NETWORK SWITCH 33.59 TREASURER PETTY CASH FOP REGISTRATION FEE 100.00 JPMORGAN CHASE BANK WALMART-SUPPLIES 18.00 JPMORGAN CHASE BANK BAUDVILLE-AWARDS 17.60 JPMORGAN CHASE BANK NEW ICOP-BATTERIES 197.79 JPMORGAN CHASE BANK NEW ICOP-REPAIR 716.00 JPMORGAN CHASE BANK DAVIS&STANTON-UNIFRM BARS 325.00 JPMORGAN CHASE BANK WALMART-CAMERAS 154.88 AT&T LONG DISTANCE LONG DISTANCE SERVICE 176.44 JPMORGAN CHASE BANK WALMART-EXT HARD DRIVE 129.00 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY12 147.00 GREGORY M SIPES INVESTIGATION 1,250.00 USA MOBILITY WIRELESS, INC PAGER USE 78.80 JPMORGAN CHASE BANK OFFICE EVERYTHING-TONER 141.78 Page 3 Claims List 5/1/2012 Budget Unit Title Vendor Name Payable Description Pa ment Amouni TOTAL POLICE SERVICES 5,896.88 POLICE COMMUNICATIONS LANGUAGE LINE SERVICES TRANSLATION SERVICES 25.70 JPMORGAN CHASE BANK RGR SECURITY-HARD DRIVES 785.00 JPMORGAN CHASE BANK BAUDVILLE-AWARDS 16.15 TREASURER PETTY CASH NOTARY BOND 20.00 JPMORGAN CHASE BANK AMAZON-PRINTER MEMORY 22.79 AEP/PSO ELECTRIC USE 140.55 TOTAL POLICE COMMUNICATIONS 1,010.19 ANIMAL CONTROL AEP/PSO ELECTRIC USE 218.31 JPMORGAN CHASE BANK MED VET-SUPPLIES 39.95 JPMORGAN CHASE BANK PNEAU DART-VACCINES 71.51 JPMORGAN CHASE BANK LOWES-SUPPLIES 133.54 JPMORGAN CHASE BANK LOWES-SUPPLIES 47.40 JPMORGAN CHASE BANK CAMPBELLPET-LEASHES 400.70 AT&T LONG DISTANCE LONG DISTANCE SERVICE 12.07 WORKHEALTH SOLUTIONS, LLC HEP B VACCINES 178.00 ANNE K. KARN SPAY AND NEUTERING 430.00 TOTAL ANIMAL CONTROL 1,531.48 FIRE SERVICES USA MOBILITY WIRELESS, INC PAGER USE 54.05 JPMORGAN CHASE BANK LODGING EXPENSE 86.82 JPMORGAN CHASE BANK KOHLS-APPAREL 104.98 JPMORGAN CHASE BANK TRAVEL EXPENSE 5.93 JPMORGAN CHASE BANK TRAVEL EXPENSE 6.43 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.13 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.06 JPMORGAN CHASE BANK TRAVEL EXPENSE 6.43 AT&T LONG DISTANCE LONG DISTANCE SERVICE 98.86 JPMORGAN CHASE BANK CONRAD-GAS DETECTOR 800.00 JPMORGAN CHASE BANK AMERIPAK-STORAGE BOX 128.28 JPMORGAN CHASE BANK WALMART-SUPPLIES 3.18 JPMORGAN CHASE BANK ORBITZ-RENTAL CAR 92.69 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 76.25 JPMORGAN CHASE BANK MEETING EXPENSE 55.67 JPMORGAN CHASE BANK TRAVEL EXPENSE 27.05 JPMORGAN CHASE BANK TRAVEL EXPENSE 20.00 JPMORGAN CHASE BANK UNITED-AIRLINE TICKET 628.20 JPMORGAN CHASE BANK MEETING EXPENSE 33.28 JPMORGAN CHASE BANK P&K-REPAIR 75.52 JPMORGAN CHASE BANK OVERHEAD DOOR-REPAIR 474.50 JPMORGAN CHASE BANK AUTOGLASS-WINDSHIELD 100.00 Page 4 Claims List 5/1/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES JPMORGAN CHASE BANK TRAVEL EXPENSE 15.47 JPMORGAN CHASE BANK LODGING EXPENSE 86.82 JPMORGAN CHASE BANK LODGING EXPENSE 86.82 JPMORGAN CHASE BANK LODGING FEE 86.82 JPMORGAN CHASE BANK OREILLY-BATTERY 41.27 JPMORGAN CHASE BANK OREILLY-PARTS 34.28 JPMORGAN CHASE BANK TRAVEL EXPENSE 17.66 JPMORGAN CHASE BANK TRAVEL EXPENSE 19.65 JPMORGAN CHASE BANK TRAVEL EXPENSE 16.28 JPMORGAN CHASE BANK WALMART-BATTERY BACKUP 64.88 JPMORGAN CHASE BANK TRAVEL EXPENSE 28.50 SPRINT SPRINT CARDS 159.96 JPMORGAN CHASE BANK LOWES-PARTS 7.71 AEP/PSO ELECTRIC USE 2,180.96 JPMORGAN CHASE BANK EQUIPMENT ONE-PART 3.99 JPMORGAN CHASE BANK UNITED-BAGGAGE FEE 25.00 AT&T MOBILITY WIRELESS SERVICE 50.74 TOTAL FIRE SERVICES 5,824.12 EMERGENCY PREPAREDNES AEP/PSO ELECTRIC USE 109.10 JPMORGAN CHASE BANK WORTHINGTON-TABLES 1,604.40 JPMORGAN CHASE BANK STACK FOLD 4 LESS-CHAIRS 644.81 JPMORGAN CHASE BANK GRIGSBYS-CARPET 1,601.00 TOTAL EMERGENCY PREPAREDNESS 3,959.31 STREETS UNITED FORD SOUTH, LLC FORD F350 PICKUP - STREET 29,214.00 TULSA ASPHALT, LLC ASPHALT 605.16 SHERWOOD CONSTRUCTION CO, INC CONCRETE 210.00 USA MOBILITY WIRELESS, INC PAGER USE 67.03 JPMORGAN CHASE BANK PMSI-PATCH FIBER 498.00 TULSA ASPHALT, LLC ASPHALT 30.22 TULSA ASPHALT, LLC ASPHALT 91.35 SIGNALTEK INC SIGNAL MAINTENANCE 1,377.25 WORKHEALTH SOLUTIONS, LLC HEP A+B VACCINES 179.66 SPRINT SPRINT CARDS 119.97 TULSA ASPHALT, LLC ASPHALT 88.91 JPMORGAN CHASE BANK OWASSO FENCE-POLE CAPS 44.60 AEP/PSO ELECTRIC USE 1,279.96 TULSA WORLD PUBLICATION 306.84 UNIFIRST HOLDINGS LP UNIFORM RENTAL 32.24 UNIFIRST HOLDINGS LP UNIFORM RENTAL 138.68 JPMORGAN CHASE BANK VANCE BROS-TACK OIL 81.90 UNIFIRST HOLDINGS LP UNIFORM RENTAL 34.19 JPMORGAN CHASE BANK GELLCO-BOOTS 134.99 Page 5 Claims List 5/1/2012 Budget Unit Title Vendor Name Payable Description Pa ment Amount STREETS RGAN CHASE BANK t j p m o ATWOODS-TOOLS 65.94 RGAN CHASE BANK i p m o ARMOR PPE-SAFETY APPAREL 54.31 TOTAL STREETS 34,655.20 STORMWATER JPMORGAN CHASE BANK ARMOR PPE-SAFETY APPAREL 54.31 JPMORGAN CHASE BANK P&K-REPAIRS 128.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 37.31 JPMORGAN CHASE BANK GELLCO-BOOTS 125.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL 37.31 UNIFIRST HOLDINGS LP UNIFORM RENTAL 138.69 SPRINT SPRINT CARDS 159.96 WORKHEALTH SOLUTIONS, LLC HEP A+B VACCINES 179.66 JPMORGAN CHASE BANK P&K-BLADES 119.50 JPMORGAN CHASE BANK EQUIPMENT ONE-WHEEL 12.25 JPMORGAN CHASE BANK GRAINGER-GAS CAN 45.14 USA MOBILITY WIRELESS, INC PAGER USE 59.49 L & B DIRT PIT DIRT 45.00 JPMORGAN CHASE BANK BROWN FARMS-SOD 75.00 JPMORGAN CHASE BANK BROWN FARMS-SOD 40.00 TOTAL STORMWATER 1,257.81 PARKS WILLIAM MURPHY TOWEL DISPENSERS 150.00 TUCKER CHEMICAL, INC. JANITORIAL SUPPLIES 252.70 MIDWEST MARBLE CO. GRANITE & INSTALLATION 2,052.00 ADT SECURITY SERVICES INC ALARM SERVICE 59.78 VINES PROPERTIES STORAGE UNIT 120.00 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE AT MCCARTY 34.10 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 TUCKER CHEMICAL, INC. JANITORIAL SUPPLIES 60.35 DAVID'S ELECTRIC, INC. LIGHTING REPAIR 830.00 DAVID'S ELECTRIC, INC. LIGHTING REPAIR 642.92 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 JOSEPH SMITH JANITORIAL SERVICE 1,150.00 MIRACLE RECREATION EQUIPMENT SHACKLES W/ BOLTS 50.05 JPMORGAN CHASE BANK LOWES-SUPPLIES 28.93 JPMORGAN CHASE BANK OWASSO LUMBER-SUPPLIES 7.52 AT&T LONG DISTANCE LONG DISTANCE SERVICE 11.20 AEP/PSO ELECTRIC USE 1,563.30 TREASURER PETTY CASH TREE 155.00 TOTAL PARKS 7,193.35 COMMUNITY CENTER TREASURER PETTY CASH KEYS/LOCKS 100.00 TREASURER PETTY CASH SUPPLIES 103.72 Page 6 Claims List 5/1/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni COMMUNITY CENTER AEP/PSO ELECTRIC USE 1,041.20 JPMORGAN CHASE BANK CHARACTER BULLETINS 25.87 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 40.50 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 37.98 JPMORGAN CHASE BANK WALMART-SUPPLIES 97.21 IAT&T LONG DISTANCE LONG DISTANCE SERVICE 7.14 TOTAL COMMUNITY CENTER 1,453.62 HISTORICAL MUSEUM AT&T LONG DISTANCE I LONG DISTANCE SERVICE 6.95 AEP/PSO ELECTRIC USE 80.94 TOTAL HISTORICAL MUSEUM 87.89 ECONOMIC DEV JPMORGAN CHASE BANK OEDA FOOD 13.00 JPMORGAN CHASE BANK MEETING EXPENSE 24.92 JPMORGAN CHASE BANK TULSA WORLD SUBSCRIPTION 240.00 JPMORGAN CHASE BANK OEDA FOOD 10.67 TOTAL ECONOMIC DEV 288.59 FUND GRAND TOTAL 95,439.1 AMBULANCE JPMORGAN CHASE BANK PHYSIO CONTR-MONITORS 633.25 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 8.84 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 4.80 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 26.16 JPMORGAN CHASE BANK PHARM SYSTEMS-SUPPLIES 224.71 JPMORGAN CHASE BANK FULLERTON-SUPPLIES 43.50 MEDICLAIMS INC BILLING SERVICES 7,279.87 JPMORGAN CHASE BANK SAFE KIDS-TRAINING 30.00 JPMORGAN CHASE BANK PHARM SYSTEMS-SUPPLIES 219.24 SPRINT SPRINT CARDS 119.97 JPMORGAN CHASE BANK FIRE SERV-TRAINING 50.00 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,248.65 TOTAL AMBULANCE 9,888.99 FUND GRAND TOTAL 9,888.9 E911 COMMUNICATIONS JPMORGAN CHASE BANK TOTAL RADIO-APR MAINT FEE 285.00 GENCORE CANDEO, LTD ANNUAL CONTRACT 1,050.00 INCOG-E911 E911 ADMIN SVC FEES 6,873.44 TOTAL E911 COMMUNICATIONS 8,208.44 Page 7 Claims List 5/1/2012 Budget Unit Title Vendor Name Payable Description Pa ment Amouni FUND GRAND TOTAL 8,208.4 STORMWATER - STORMWATI AEP/PSO ELECTRIC USE 437.08 TOTAL STORMWATER - STORMWATER 437.08 FUND GRAND TOTAL 437.0 PUBLIC SAFETY -POLICE JPMORGAN CHASE BANK FLEET DIS-EQUIP & INSTALL 9,402.27 JPMORGAN CHASE BANK IMEEKS GRP-CAR STRIPING 525.00 TOTAL PUBLIC SAFETY - POLICE 9,927 27 FUND GRAND TOTAL 9,927.2 CITY GARAGE UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.61 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.61 T & W TIRE, LP TIRES FOR POLICE CARS 556.68 T & W TIRE, LP WHEEL REPLACEMENT 80.00 JPMORGAN CHASE BANK GELLCO-BOOTS 135.00 AT&T LONG DISTANCE LONG DISTANCE SERVICE 23.79 JPMORGAN CHASE BANK CLASSIC CHEV-REPAIR 1,698.24 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 13.98 AEP/PSO ELECTRIC USE 375.00 AT&T MOBILITY WIRELESS SERVICE 59.30 JPMORGAN CHASE BANK FASTENAL-SUPPLIES 36.55 JPMORGAN CHASE BANK FASTENAL-SUPPLIES 49.31 JPMORGAN CHASE BANK FASTENAL-SUPPLIES 70.63 JPMORGAN CHASE BANK FRONTIER-SENSOR/TANK 133.08 JPMORGAN CHASE BANK UNITED FORD-PARTS 8.21 JPMORGAN CHASE BANK UNITED FORD-CREDIT -800.00 JPMORGAN CHASE BANK LENOX-TOWING 180.00 TOTAL CITY GARAGE 2,680.99 FUND GRAND TOTAL 2,680.9 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS -264.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 359.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 359.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 359.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 359.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 Page 8 Claims List 5/1/2012 Budget Unit Title Vendor Name Payable Description Pa ment Amouni WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 TOTAL WORKERS' COMP SELF-INS 2,651.00 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 2,365.91 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 1,205.90 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 1,846.97 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 488.75 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 1,734.88 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 5,960.85 TOTAL WORKERS' COMP SELF-INS 13,603.26 FUND GRAND TOTAL 16,254.2 GEN LIAB-PROP SELF INS NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL-ADAMS 810.00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MASSANTI 1,575.00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL-MILLER 2,409.66 TOTAL GEN LIAB-PROP SELF INS 4,794.66 FUND GRAND TOTAL 4,794.6 CITY GRAND TOTAL $147,630.85 Page 9 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 5/1/12 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL AMOUNT 43,666.95 48,560.29 92,227.24 3,410.20 3,209.33 6,619.53 HEALTHCARE SELF INSURANCE FUND TOTAL 98,846.77 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 412112012 Department Payroll Expenses Total Expenses Municipal Court 4,586.32 6,566.40 Managerial 19,422.26 27,150.12 Finance 12,543.91 19,693.74 Human Resources 5,984.83 9,996.88 Community Development 10,646.71 16,359.66 Engineering 12,976.58 19,799.58 Information Systems 9,363.03 14,616.11 Support Services 6,477.31 9,217.37 Police 100,600.88 155,408.43 Central Dispatch 16,497.13 28,073.41 Animal Control 2,258.40 3,664.18 Fire 92,963.06 137,624.74 Fire-Safer Grant 9,988.90 15,765.12 Emergency Preparedness 2,818.43 4,410.02 Streets 6,621.16 11,278.75 Stormwater/ROW Maint. 6,105.35 8,614.97 Park Maintenance 9,542.27 14,366.23 Community-Senior Center 3,093.40 4,822.38 Historical Museum 600.00 673.68 Economic Development 2,876.92 3,793.93 General Fund Total 335,966.85 511,895.70 Garage Fund Total 4,103.60 6,835.67 Ambulance Fund Total 23,847.81 36,102.59 Emergency 911 Fund Total - Stormwater Fund 27 Total - Worker's Compensation Total 1,155.84 1,373.90 Strong Neighborhoods 2,102.12 3,167.70 OeT City Wit out Limits. MEMORANDUM TO: The Honorable Mayor and City Council City of Owasso FROM: Tim Doyle General Services Superintendent SUBJECT: Recommendation for Contract Award - Pavement Striping Project DATE: April 27, 2012 BACKGROUND: Included in the FY 201 1-2012 Streets Division Budget is $85,650.00 for a pavement striping project. Staff prepared the contract document, specifications, and plans that included a base project for striping on 76th Street North, 86th Street North, Garnett Road, and the East Owasso Expressway Service Road. One alternate project was developed to provide flexibility for the selection of an additional striping project in the event funding was available. SOLICITATION OF BIDS: In accordance with state statutes, a notice to bidders was published in the Tulsa World on Thursday, April 5 and Thursday, April 12, 2012 to solicit bids for the Pavement Striping Project. Three vendors and four plan houses were also notified of the bid opportunity. The bid opening occurred on April 26, 2012, with three (3) contractors submitting bids, one of which was incomplete (see Attachment B - Bid Tabulation). City staff completed a bid evaluation, and Action Safety Supply Co. was determined to be the lowest qualified bidder. In addition, staff determined that the base project and the alternate project are within the approved budget. FUNDING: Funding is included in the FY 2011-2012 Street Division Budget. It's also important to note, there may be a recommendation to City Council to carry-over this project funding in July 2012 should the project not be completed by fiscal year end. RECOMMENDATION: Staff recommends City Council award of the 2011-2012 Pavement Striping Project contract, including the base project and the alternate project to Action Safety Supply Co. of Oklahoma City, Oklahoma in the amount of $63,743.66. ATTACHMENT: A. 201 1-2012 Pavement Striping Project Map B. Bid Tabulation C. Action Safety Supply Co. - Bid Document ATTACHMENT A 126th ST N D J Q re 0 W 2 _ J 11 S - F- 0 t S 6t T N I I - - l I 86 Z: L _ -6th I~ VICINITY MAP 66th ST N 9 Q 'J1 r r FY 2011-2012 STRIPING PROJECT I CITY OF OWASSO 4!26/12 PROJECTS ALTERNATE PROJECTS ® Legend R rllTFOItMATIOAT PURPOSE ONLY ATq-D IS NOT INTENDED TO ACCUR-ATE A.I1ILD TRUE SCALE. USE OF TI -111S MAP IS WITHOUT . RI PRL?SEPTTATION DY CITY OF OWASSO OF ITS ACCURACY. 111 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 Bid Opening: April 26, 2012, 10:00 a.rn. = incomplete bid - No project allowance included. ATTACHMENT C 5. BIDDER will complete the work in accordance with the Contact Documents for the following prices: BID SCHEDULE AND FORM FY 2011-2012 PAVEMENT STRIPING PROJECT CITY OF OWASSO, OKLAHOMA BASE BID Item Description 1 4" White Stripe 2 4" Yellow Stripe- Unit Quantity r LF 15,570 LF 43,421 Unit Cost Total Cost t -1 %C~ . ~b . 44 6 ►9, luS- Ag (,50 5v K yo. q- W ~J < c1t~ ~ , ao y$G.dG GC.~ k (k. co 't '42z.00 11J1J .-N f ~ • V{J {~~G ~ i,So 0O 3t 1~ 01.3 3 12" Yellow Stripe 4 24" White Stop Bar 5 8" White Crosswalk Stripe 5 White Arrow Symbol- Turn or Straight 7 White Text "ONLY" 8 White Arrow Symbol - Combination 9 2' x 8' White Crosswalk Blocks 10 12" White Diagonal Crosswalk Stripe 11 4" Stripe Removal 12 Symbol Removal - Arrow 15 Project Allowance (10% of base bid)LF 1,445 13 Text Removal "ONLY" 14 Mobilization LF 902 LF 2,941 EA 113 EA 21 EA EA LF LF EA EA LS LS 3 8 1 3,293 23 1 11 TOTAL BASE BID: 15~, 3~ 5,1 * Use of Project Allowance is at the sole discretion of the City of Owasso. 0510 00200 - Page 3 of 7 ALTERNATE ##1 Item Description Unit Quantity Unit Cost Total Cost 1 4" White Stripe LF 4,540 y41 qp~ 2 4" Yellow Stripe LF 3,155 3 12" Yellow Stripe LF 125 4 24" White Stop Bar LF 131 10 4N, .1 D 5 8" White Crosswalk Stripe LF 170 l 1 S .3~ 19.E 6 White Arrow Symbol- Turn or Straight EA 16 6..r ` a~a , 00 7 White Text "ONLY" EA 2 [ ~5, a -o .1.!)~, 06 8 12" White Stripe LF 560 1,5b g(p,ut7 TOTAL ALTERNATE #1:. A tp.-3gS. SO --BIDS- BASE BID: , '~zlS, its ALTERNATE #1: Cr, ,'VC' , . t , Note: OWNER reserves the right to award all or part of the project, based on available funds. 0510 00200 - Page 4 of 7 Note: OWNER reserves the right to award all or part of the project, based on available funds. 6. BIDDER acknowledges that estimated quantities used in preparation of the unit Price Bid are not guaranteed and are solely for the purpose of comparison of Bids. Final payment for all Unit Price Bid items will be based on actual quantities provided, determined as provided in the Contract Documents. 7. BIDDER agrees that the Work will be substantially complete within 30 calendar days after the date when the Contract Times commence to run as provided by the General Conditions, and completed and ready for final payment in accordance with the General Conditions within 45 calendar days. BIDDER accepts the provisions of the Agreement as to liquidated damages of Five Hundred Dollars {$500.00} for each consecutive calendar day that expires after the time specified for substantial completion until the work is substantially complete. 8. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of z ~ 61 6A 61-1b B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 9. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. SUBMITTED N ( ZG Z . BY: l -V y COMPANY: rs 0510 00200 - Page 5 of 7 OCi ty Wiut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Karl A. Fritschen Community Development Director SUBJECT: Resolution No. 2012-05 Extension of City of Owasso Participation in the HOME Consortium DATE: April 27, 2012 BACKGROUND: The City of Owasso is a participating member in the HOME Consortium, a group of local governments that are eligible for housing improvement funds allocated by the Department of Housing and Urban Development (HUD) through INCOG. The HOME Investment Partnership Program provides federal funds to states and eligible local governments for housing assistance programs. The HOME Investment Partnership Act allows contiguous local governments to form a consortium to qualify as participating jurisdictions for their own allocation of funds. Owasso is one of 24 members of the Tulsa County HOME Consortium. These 24 jurisdictions enter into a cooperative agreement to extend the consortium every three years. ADVANTAGES FOR PARTICIPATION IN CONSORTIUM: Prior to the Consortium, cities and counties less than 50,000 in population were eligible for assistance on a statewide competitive basis only through the Oklahoma Department of Commerce. However, the Tulsa County HOME Consortium receives an annual allocation of funds, and the Consortium has more flexibility in designing specific programs than an individual municipality would have. The Consortium does not include the City of Tulsa as they receive their own allocation of funds. Affordable housing activities undertaken by the Consortium include the construction of apartments for seniors, housing rehabilitation of existing single-family homes, new construction of single-family homes, and homebuyer assistance. Homebuyer assistance has been the most consistently utilized program in Owasso. Eighteen families have been assisted in this way. Though eight homes in Owasso have been rehabilitated through the HOME program, the last three were completed in 2001. The single biggest project HOME participated in was the construction of the Prairie Village Independent Living Apartments at 129th E Ave and 1 16th St N. This 40 unit complex was a $1.2 million HOME investment. RENEWAL OF THE CONSORTIUM AGREEMENT: The three-year cooperation agreement, with supporting documentation, must be submitted to the department of Housing and Urban Development (HUD) by June 30, 2012. Extension of this designation by HUD will be made by September 29, 2012 so that the Consortium will receive a HOME allocation for FY's 2012-2013. COST OF PARTICIPATION: There are no Consortium membership assessments or fees; there will be no cost to the City of Owasso. RESOLUTION NO. 2012-05: Resolution No. 2012-05 is the proposed vehicle by which the City of Owasso would extend its participation in the Tulsa County HOME Consortium. The extension would allow participation in the Consortium through FY 2015. RECOMMENDATION: The staff recommends approval of Resolution No. 2012-05. ATTACHMENTS: ➢ Resolution No. 2012-05 ➢ Tulsa County Home Consortium Cooperation Agreement ➢ Correspondence from INCOG date April 24, 2012 CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2012-05 APPROVING PARTICIPATION IN THE METROPOLITAN TULSA HOME CONSORTIUM AND AUTHORIZING THE MAYOR TO EXECUTE A HOME INVESTMENT PARTNERSHIP ACT CONSORTIUM AGREEMENT. WHEREAS, the National Affordable Housing Act of 1990 created the HOME Investment Partnership Program; and, WHEREAS, the Act provides that units of general local government that are geographically contiguous may form a consortium for the purpose of qualifying for a HOME formula grant allocation; and, WHEREAS, The City of Owasso desires to enter into a legally binding Cooperation Agreement with other contiguous local governments in the Metropolitan Tulsa area. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Owasso approves participation of the City of Owasso in the Metropolitan Tulsa HOME Consortium, known also as the Tulsa County HOME Consortium. BE IT FURTHER RESOLVED that the City of Owasso authorizes the Mayor to execute the Metropolitan Tulsa HOME Consortium Agreement. ADOPTED this 1 st day of May, 2012. Doug Bonebrake, Mayor City of Owasso, Oklahoma Attest: Sherry Bishop, City Clerk TULSA COUNTY HOME CONSORTIUM COOPERATION AGREEMENT WHEREAS, the National Affordable Housing Act of 1990 authorized the HOME Investment Partnership Program; and WHEREAS, the HOME Investment Partnership Program authorizes the U.S. Department of Housing and Urban Development to allocate funds by formula among eligible states and local governments to strengthen public-private partnerships to provide more affordable housing; and WHEREAS, the National Affordable Housing Act of 1990 provides that units of local governments that are geographically contiguous may form a consortium for the purpose of receiving a funding allocation as a participating jurisdiction in the HOME Investment Partnership Program; and WHEREAS, Tulsa County and the other local units of government identified herein are geographically contiguous localities; and WHEREAS, on February 24, 1994 the Tulsa County Board of County Commissioners notified HUD of its intent to form a HOME Consortium and act as "lead entity" on behalf of area governments; and WHEREAS, Section 1008 of Title 74 of the Oklahoma Interlocal Cooperation Act permits local units of government to contract with other localities to perform any service or activity for which they are authorized to perform by law and to cooperate with other localities on a basis of mutual advantage; and WHEREAS, some 19 local governments approved and executed a Metropolitan Tulsa HOME Consortium Cooperation Agreement in 1994; and WHEREAS, the U.S. Department of Housing and Urban Development officially designated the Metropolitan Tulsa HOME Consortium, also known as the Tulsa County HOME Consortium, as a "Participating Jurisdiction" in the HOME Investment Partnership Program; and WHEREAS, on April 22, 1997 Tulsa County notified HUD of the intention of the Tulsa County HOME Consortium to continue as a Participating Jurisdiction with 21 local governments for a three- year qualification period beginning with federal fiscal year 1998; and WHEREAS, on April 24, 2000 Tulsa County notified HUD of the intention of the Tulsa County HOME Consortium to continue as a Participating Jurisdiction with 21 local governments for a three- year qualification period beginning with federal fiscal year 2001; and WHEREAS, on February 10, 2003 Tulsa County notified HUD of the intention of the Tulsa County HOME Consortium to continue as a Participating Jurisdiction with 23 local governments for a three-year qualification period beginning with federal fiscal year 2004; and WHEREAS, on February 26, 2006 Tulsa County notified HUD of the intention of the Tulsa County HOME Consortium to continue as a Participating Jurisdiction with 23 local governments for a three-year qualification period beginning with federal fiscal year 2007; and WHEREAS, on February 11, 2009 Tulsa County notified HUD of the intention of the Tulsa County HOME Consortium to continue as a Participating Jurisdiction with 24 local governments for a three-year qualification period beginning with federal fiscal year 2010; and WHEREAS, on February 14, 2012 Tulsa County notified HUD of the intention of the Tulsa County HOME Consortium to continue as a Participating Jurisdiction with 24 local governments for a three-year qualification period beginning with federal fiscal year 2013; and NOW, THEREFORE, the parties identified below mutually agree as follows: To continue the Metropolitan Tulsa Housing Consortium established in 1994 for the purpose of qualifying as a participating jurisdiction for receipt of federal funds through the HOME Investment Partnership Program. 2. The parties agree to cooperate to undertake or to assist in undertaking housing assistance activities for the HOME program. 3. Tulsa County shall continue the role of lead entity and act in a representative capacity for all member units of general local government and shall assume overall responsibility for ensuring that the Consortium's HOME Program is carried out in compliance with federal rules, regulations and requirements of the HOME Program, including requirements for a Consolidated Plan. 4. The parties agree to affirmatively further fair housing. 5. The parties agree that the program year start date, pursuant for this agreement, shall be July 1, 2013. The parties further agree that all member units of local government are currently on the same program year for HUD formula grant programming including CDBG, HOME, ESG and HOPWA. Provided that this provision shall apply only to member units of local governments which are direct recipients, such as with the CDBG Entitlement Program, rather than sub-recipients through state administered HUD programs. 6. The parties agree that the term of this agreement shall be that period of time necessary to expend all HOME funds awarded for the period of three federal fiscal years commencing with the 2013 federal fiscal year. Further provided that all parties are prohibited from withdrawing from the Cooperation Agreement prior to June 30, 2015. 7. The parties agree that this Agreement will renew automatically at the end of the three- year qualification period and each subsequent three-year qualification period, unless Tulsa County or the participating unit of general local government provides written notice it elects not to participate in a new qualification period. By the date specified in HUD's consortia designation notices or listed on HOME's Consortia web page, Tulsa County will notify each participating unit of general local government in writing of its right to not participate for the successive three-year qualification period. A copy of the notifications shall be sent to the HUD Field Office. 8. The parties agree to adopt any amendment(s) to this Agreement incorporating changes that are necessary to meet HUD requirements for consortia cooperation agreements set forth in any future consortia designation notices that apply to a subsequent three-year qualification periods; and to submit such amendment(s) to HUD and that failure of Tulsa County to notify consortium members and to submit amendments to HUD shall void the automatic renewal provision for such qualification period. 9. The parties agree that Tulsa County, as lead entity, is authorized to amend the agreement to add new members on behalf of the entire consortium when it is deemed advantageous to do so. Tulsa County will notify all members in the event that any new members are added, pursuant to this provision. 3:21:12 This Agreement may be executed in multiple counterparts, each of which shall be deemed an original and all of which shall constitute one and the same instrument. In witness whereof, the parties hereto have caused this Cooperation Agreement to be executed by their duly authorized officers. Chairman Board of Commissioners Tulsa County, Oklahoma ATTEST: County Clerk STATEMENT OF THE DISTRICT ATTORNEY Date I do hereby, certify that the terms and provisions of the Consortium Cooperation Agreement are fully authorized under state and local law, and that the Agreement provides full legal authority for the Consortium to undertake or assist in undertaking housing assistance activities for the HOME Investment Partnership Program. Approved: Assistant District Attorney Date of Approval 3:21:12 METROPOLITAN TULSA HOME CONSORTIUM COOPERATION AGREEMENT This Agreement may be executed in multiple counterparts, each of which shall be deemed an original and all of which shall constitute one and the same instrument. The City of Owasso Executed for The City of Owasso on May 1, 2012. By: Mayor (IN 2 West Second Street Suite 800 1 Tulsa. OK 74103 1 918.584.7526 1 www.INCOG.org MEMORANDUM COGRegional Partners - Regional Solutions TO: CITY OF OWASSO SUBJECT: Extension of HOME CONSORTIUM Agreement FROM: Claudia Brierre, INCOG DATE: April 24,2012 BACKGROUND: The HOME Investment Partnership Program provides federal funds to states and population- eligible local governments for affordable housing programs. The HOME Investment Partnership Act allows contiguous local governments to form a Consortium to qualify as a participating jurisdiction for its own allocation of funds. In 1994, the Metropolitan Tulsa HOME Consortium, with 19 participating jurisdictions, was designated by HUD for a three year period, FY 1995-97, with Tulsa County acting as the "lead entity." Continuation of the Tulsa County HOME Consortium has subsequently been authorized for six succeeding three-year periods from FY 1998 to FY 2012. There are now 24 participating local governments. Owasso and the other 23 jurisdictions enter into a cooperative agreement for each three year period. A listing of current jurisdictions is attached. Advantages for the Consortium include an annual allocation of funds to the consortium and flexibility in program design. Prior to the Consortium, cities of less than 50,000 population and counties were eligible for assistance only on a statewide competitive basis through the Oklahoma Department of Commerce. The Consortium does not include the City of Tulsa as they receive their own allocation of funds. Affordable housing activities undertaken by our Consortium include the construction of elderly apartments, housing rehabilitation of existing single family homes, new construction of single family homes, and homebuyer assistance. It is time to renew the Consortium for another three-year period, for the FY 2013-2015 period. A new three-year cooperative agreement to continue participation in the Metropolitan Tulsa HOME Consortium has been developed and will be taken to each of the 24 jurisdictions for their continued approval. The cooperation agreement, with supporting documentation, must be submitted to HUD by June 30, 2012. Extension of this designation by HUD will be made by September 30, 2012, so that we will be able to receive a HOME allocation for FY's 2013-2015. The annual funding amount for the Consortium is dependent upon the annual appropriation level of the program at the federal level and the number of participating local governments. Although the amount of funds available for FY2013 is not known at this time, the Metropolitan Tulsa HOME Consortium Tulsa County anticipates receiving $791,583 in FY 2012 HOME funds from the Department of Housing and Urban Development. While the HOME program requires a 25 percent match, there are no Consortium membership assessments or fees. Eligible sources of match utilized by the Consortium include the value of below-market-rate-interest on loans to low-income home-buyers, cash contributions from non- federal sources, the value of customary taxes and fees that are waived, the cost of infrastructure investments directly related to housing being assisted. The match may also be reduced for areas meeting certain criteria of fiscal distress or be waived for up to two years for areas designated as Memorandum ((,INCOGRegional Partners - Regional Solutions 2 west Second Street Suite 800 ( Tulsa, OK 74103 1 918.584.7526 www.INCOG.org Page 2 April 24,2012 federal disaster counties. Currently, the Consortium has "banked" match in an amount to meet match requirements for approximately three years. HUD's HOME regulations provide that, at the option of the consortium, the consortium may automatically renew participation in successive three-year periods. Although the Consortium has elected not to include the automatic renewal provision in the agreement for the six previous three- year periods, at this time it is being incorporated into the cooperation agreement. The Consortium has established a healthy track record over the past 18 years, and staff feels that requiring each of the 24 member governments to reauthorize participation is not a necessary step. Cooperation Agreement has been modified to renew automatically at the end of the three-year qualification period and each subsequent three-year qualification period, unless Tulsa County or the participating unit of general local government provides written notice it elects not to participate in a new qualification period. At the end of each three-year qualification period, Tulsa County will notify each participating unit of general local government in writing of its right to not participate for the successive three-year qualification period. A copy of the notifications will be sent to the HUD Field Office. A policy committee, representing each participating local government, has been established to develop consortium policies. Staff support is provided by INCOG. REQUEST FOR ACTION: INCOG staff recommends that the CITY OF OWASSO approve participation in the Metropolitan Tulsa HOME Consortium. A resolution approving continued participation in the consortium and authorizing execution of the cooperation agreement is attached. FOR MAY 1, 2012 CITY OF OWASSO AGENDA LOCAL UNIT OF GOVERNMENT HOME CONSORTIUM MEMBERS FY 2013-2015 2010 POPULATION** Tulsa County (lead entity) *34,942 Creek County *33,481 Osage County *23,802 Rogers County *50,631 Wagoner County *33,072 Washington County *9,864 Broken Arrow 98,850 Bartlesville 35,750 Owasso 28,915 Bixby 20,884 Sapulpa 20,544 Sand Springs 18,906 Claremore 18,581 Jenks 16,924 Glenpool 10,808 Coweta 9,943 Skiatook 7,397 Catoosa 7,151 Collinsville 5,606 Bristow 4,222 Pawhuska 3,584 Hominy 3,565 Drumright 2,907 Sperry 1,206 Total 501,535 *Unincorporated population of the County **2010 Census Data-released April, 2011