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Home My WebLink About2001.10.02_City Council Agenda 4. Roll Call 3. Flag Salute 2. Invocation Allan Harder Human Resources Officer -~~--~-~-~-~~~-~_.~-~-. 1. Call to Order Mayor Bamhouse AGENDA on 4:00 at the filed 28,2001. Regular October 2001 6:30 p.m. Council TIME: OF MEETING: PUBLIC NOTICE OF THE MEETING OF THE OW ASSO CITY COUNCIL The staff will recommend Council approval of an expenditure in the amount of $ .263 per $100 of payroll to Republic Westem Insurance Company for the purchase of workers compensation excess insurance. 7. Consideration and Appropriate Action Relating to a Request for Council Approval of the Expenditure of Funds for Self-Insured Workers Compensation Excess Coverage Policy Renewal. Ms Grimes Attachment #7 B. Approval of Claims. Attachment #6- B A. Approval of the Minutes of September 18, 2001 Regular Meeting and September 2001 Special Meeting. Attachment #6- A 6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. motion to adopt the Consent Agenda is non-debatable. a written to the to employment with the 5. Request to Address the City Council and Request That the Council Take Action by Retuming Mr Cox and Mr Denton to Employment With the City of Owasso. H Burl Michael Denton Attachment #5 Owasso City Council October 2, 2001 Page 2 The Owasso Planning Commission has conducted a hearing on this request and recommends Council approval of the final plat for Country Estates V, a 53.64 acre, 187-lot subdivision, located north of E 116th St N and west of N Gamett Road. The staff concurs with the recommendation. 10. Consideration and Appropriate Action Relating to a Request for City Council Approval of a Final Plat for Country Estates V, an Addition to the City of Owasso, Tulsa County, State of Oklahoma (Ward 1). Ms Sorrells Attachment #10 The staff will recommend that the City Council declare 17 handguns, enumerated on the attached memorandum, as surplus property and authorize the destruction of same. 9. Consideration and Appropriate Action Relating to a Request to Declare Certain Property Surplus to the Needs ofthe City. and Authorize the Destruction Thereof. Chief Greene Attachment #9 __~w~_~_~_.~_~~_~.~~~____~_~_"~___~_~__<~"~_."~__~._~.~~ will recommend the amount 8. Consideration and Appropriate Action Relating to a Request for Council Approval of the Expenditure of Funds for Blanket Position Bond Renewal and Public Entity Honesty Bond Renewal. Grimes Attachment Owasso City Council October 2, 200 I Page 3 The Owasso Planning Commission has held a hearing on this request and recommends Council approval of the requested zoning. The staff concurs with that recommendation. 13. Consideration and Appropriate Action Relating to OZ-01-07, a Request to Rezone Property Located Approximately 1/8 Mile East of North Mingo Road and South of East 116th Street North, from IL (Industrial Light) to RS-3 (Residential Single Family High Density), Containing 15 Acres. Ms Sorrells Attachment #13 The Owasso Planning Commission has held a hearing on this request and recommends Council approval ofthe requested zoning. The staff concurs with that recommendation. 12. Consideration and Appropriate Action Relating to OZ-.01-06, a Request to Rezone Property Located East of North Mingo Road and North of East 106th Street North, Immediately West of the Atchison, Topeka and Santa Railroad; from (Commercial General) to RS-3 (Residential Single Family High Density), Containing 12.95 Acres, More or Less. Ms Sorrells Attachment # 12 subdivision, at the concurs with the 11. Consideration and Appropriate Action Relating to a Request for City Council Approval of a Final Plat for Exchange Bank Owasso I, an Addition to the City of Owasso, Tulsa County, State of Oklahoma (Ward 2). Ms Sorrells Attachment #11 Owasso City Council October 2, 2001 Page 4 17. Report from City Attomey. 16. Report from City Manager. The staff will recommend acceptance of the proposed easement, and authorization for the Mayor and City Clerk to execute such acceptance. 15. Consideration and Appropriate Action Relating to a Proposed 15' Sanitary Sewer Easement Located on Lot 1, Block 1, First Baptist Church of Owasso. Ms Sorrells See Attachment # 14 '~~--~-~-_.,-~~-_.~~~~._~~~~~"-"_._~,~~~~~._---~~~--~~.~~-~.- easement 14. Consideration and Appropriate Action Relating to Ordinance #687, an Ordinance Providing for the Closing of a 15' Sanitary Sewer Easement and l5' Water Easement Located on Lot l, Block 1, First Baptist Church of Sorrells Attachment Ow as so City Council October 2,2001 Page 5 " ~_._.~-~"~-~~-<~-~~._-------~.~..~--".~"~~~~-~-,~~~-~.---->~-~~-----~~-- 20. Adjoumment ----~~~~~~-__~~~_o~~'~~~~~r__~~~___~_____~"___~_____~A__ ~__~~~__ 19, <..<<-^~'^_.~-~~~--~.~--_..~~.~~----~.._-~<-<~~-,-,~---_.~----'-~----~-----~_._._---~~--- 18. Report from City Councilors. Owasso City Council October 2,2001 Page 6 ~~url co'J!M C hael Denton Respectfully; We request that you take action to return us to employment immediately. We made a reasonable offer to settle the tort claims on the condition that we are to be put back to work immediately, as already ordered by four independent judges. The amount of our back pay and interest on the award continues to rise daily. There is no possibility of winning an appeal to the State Supreme Court and the cost of these continued appeals will be astronomical. We were approached by city leaders recently and were requested to go to mediation to try to find a 'palatable' resolution. We instead found ourselves being offered a small amount more than what we already are owed in back pay to settle our civil rights violations claims and resign employment. When we rejected this offer your designees threatened to keep the appeals process going for another three to five years, thereby attempting to starve our families into submission. We also want to address the fact that the city attorney, in violation of the bargaining agreement, recommended that you 'appeal' both of these final and binding decisions to district court. Further, after spending tens of thousands of tax dollars on attorney fees to make these appeals, two independent district court judges in strongly worded opinions ordered tlle city to immediately comply with the arbitration awards. We request to address the fact that the collective bargaining agreement between the City of Owasso and the Fraternal Order of Police, Lodge #149, agreed to and signed by the city attorney and the mayor, requires that a mling from an arbitrator is 'final and binding'. Further, tlmt two independent federal arbitrators have ruled tlmt we acted exactly as we were trained and should have received no punishment whatsoever; ordering the city to immediately reinstate us several months ago with full back pay and benefits. We jointly request to be placed on the agenda for the next council meeting for the purpose of addressing the council, further requesting that the appropriate action be taken. Dear Council Members: City Council, City of Owasso C/O Marcia Boutwell, Clerk 207 South Cedar 74055 2 B 2001 September 26, 2001 City Council, City of Owasso C/O Marcia Boutwell, City Clerk 207 South Cedar Oklahoma 74055 September 26,2001 Councilor AIIDstrong requested that the Claims List be removed from the consent agenda and acted on separately. Mr Brogdon moved, seconded by Mr Williams, to approve the remaining items on the consent agenda, consisting of minutes of the September 4,2001 regular meeting and September 6, 2001 special meeting, by reference made a part hereto; and a one-year extension of a contract with UniFirst Corporation to provide uniforms and cleaning for the Parks, Support Services and Public Works Departments through December 30, 2002 at the prices specified in the contract dated September 21, 1999, and that the Mayor be authorized to execute the extension agreement. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of the September 4, 2001 Regular Meeting and the September 6,2001 Special Meeting. B. Approval of Claims. C. Action Relating to Extension of a Contract for UnifOlID Rental and Cleaning. A quorum was declared present. STAFF LaITY Mitchell, City Manager Ronald D Cates, City Attomey Marcia Boutwell, City Clerk PRESENT Mary Lou Barnhouse, Mayor Randy Brogdon, Vice Mayor Will Williams, Councilor Rebecca Armstrong, Councilor Michael Helm, Councilor ITEM 4: Mayor Barnhouse led in the flag salute. ITEM 3: FLAGSALUTE invocation was offered by Councilor Michael Helm. at to called the ITEM 1: The Owasso City Council met in regular session on Tuesday, September 18, 2001 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 1 2001. OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 18,2001 - 2 - Mr Mitchell said that the City Council has concluded that leasing a portion of the old city hall building would be preferable to selling the property at this time. V olunteer Network Owasso approached the City last spring with a proposal to lease the top floor of the building for a family resource center. The Council has discussed the proposed lease at several work sessions. In ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LEASE AGREEMENT WITH VOLUNTEER NETWORK OW ASSO. Mr Albro Daniel, 305 S Main St, Owasso, addressed the Council regarding Owasso utility customers. Mr Daniel said that he is in a single person household using very little water and generating very little refuse. He requested that the Council consider some type of rebate or revise the rate structure for low generation users. ITEM 7: REQ!JESIIQADDIlliSSTHE CITY COUNCIL. Councilor Williams read a letter which he had composed and which was addressed to the remainder ofthe Council, the City Manager, and the City Attomey, regarding a request for a City Attomey's opinion. Councilor Williams requested that the letter be made a part of the minutes of this meeting by reference. IJEM 6: REQUEST TO ADDRESS THE QJ;Y COWCIL. Motion carried 5..0. AYE: Williams, Helm, A1mstrong, Brogdon, Barnhouse Motion carried. Councilor Almstrong requested an explanation of several claims on the claims list. After those explanations had been provided, Mr Williams seconded by Mr Helm, to approve the following claims: ) .01; Ambulance Fund $3,014.99; Ambulance Capital $788.00; Improvements 1 1 Self .76; Transfer Fund $16,416.66 [City $8,083 Workers Comp .33]; (10) July Transfers from General Fund $5,669.00 [Cemetery Care $53.13, Ambulance Capital $4,916.83, Fire Capital $699.04]; (11) Transfer from Sales Tax Fund to Capital Improvements $685,238.34; (12) August Transfers from General Fund $5,972.65 [Cemetery $53.13, Ambulance Capital $5,321.97, Fire Capital $597.55]; (13) August Transfers from General Fund $16,416.66 [City Garage $8,083.33, Workers Comp $8,333.33]: (14) Payroll $181,906.76; (15) City Garage Payroll $3,495.21; (16) Ambulance Payroll $12,025.52; (17) E-911 Payroll $862.92; (18) Worker's Comp Payroll $1,678.32 Motion canied 5-0. AYE: Brogdon, Williams Armstrong, Helm, Bamhouse NAY: None September 18, 2001 Owasso City Council -.3- Mr Williams moved, seconded by Mr Brogdon, to approve Ordinance #686, modifying the Defined Contribution Plan of the Oklahoma Municipal Retirement Fund, and authorize the execution of any required documents. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #686, AN ORDINANCE MODIFYING THE DEFINED CONTRIBUTION PLAN OF THE OKLAHOMA MUNICIPAL RETIREMENT FUND. Motion carried 4-0. AYE: Williams, Brogdon, Helm, Armstrong, Barnhouse NAY: None Ms Grimes presented the item. Full time city employees, with the exception of police officers and firefighters, are required to participate in an OMRF Defined Benefit retirement program. All full time employees are allowed to participate in an OMRF Defined Contribution retirement program. New IRS regulations, updates to clarify terms and conditions, and changes designed to enhance the plans occur fi'om time to time, and the Plan Documents must be amended to adopt the changes. This is accomplished through an ordinance to approve implementation of the modifications. Mr Williams moved, seconded by Mr Brogdon, to approve Ordinance #685, modifying the Defined Benefit Plan of the Oklahoma Municipal Retirement Fund, and authorize the execution of any requirement documents. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE ~, AN ORDINANCE MODIFYING THE DEFINED BENEFIT PLAN OF THE OKLAHOMA MUNICIPAL RETIREMENT FUND. Motion carried 4-1. AYE: Brogdon, Williams, Helm, Bamhouse NAY: Armstrong August the City Council requested that a notice be placed in the Tulsa Wodd and Owasso Reporter inviting interested parties to submit proposals for use of the building. The deadline passed without a proposal being received. The main items in the proposed lease provide for to pay half of all building utility costs each month, the first $300 per occurrence on maintenance and repair for the upper floor and the first $150 per occurrence on repairs that would benefit both floors, and a lease amount of $600 per month. will be responsible for all costs related to renovation the building. Ms Nancy Volunteer Network a presentation the offered. Following questions discussion, approve the proposed lease agreement with Volunteer Network floor of the city hall building located at 207 S Cedar, hereto. that will Williams, to the the reference made a part September 18, 2001 Owasso City Council - 4 - Motion carried 4-1. AYE: Williams, Brogdon, Helm, Barnhouse NAY: Armstrong Mr Bates presented the item. The City of Owasso has received a federal grant in the amount of $67,132 to be used for construction of sidewalks in low income neighborhoods and in places where handicap accessible standards are not currently being met. An advertisement for bids for the sidewalk rehabilitation project was placed in the Owasso Reporter on August 9, 2001, and the bids were opened on August 30, 2001. Five contractors responded to the bid solicitation. Davis Construction of Tulsa, OK submitted to low base bid of $59,998. Three add alternates were included, for an additional $5580. Staff recommended award of the base bid plus the add altemates, leaving a surplus of $11,554. After administrative costs have been determined, staff plans to request a change order for additional sidewalk, utilizing the remaining grant funds. Mr Williams moved, seconded by Mr Brogdon, to award a contract for sidewalk improvements to Davis Construction, Tulsa, OK in the amount of$55,578. ITEM 12: CONSIDERATION AND APPRQ;eRlhTliACIIQNRELATING TO A BID FOR SIDEWALK IMPROVEMENTS. Motion carried 5-0. AYE: Annstrong, Helm, Williams, Brogdon, Barnhouse NAY: None said that the has compiled information pertaining to street repairs with Fund budget repairs have been prioritized based on traffic, affordability, previous listing and order requests from citizens. Bid specifications were prepared and quantities material were projected, with bids based on unit prices. Work will proceed at the contract sites and continue until available funds are expended. The FY 2001-2002 Capital Improvements Fund line item for street repairs is $189,400. Bids were opened on September 6, 2001, with one bid being received in the amount of $184,410.18. The bid is based on unit prices and the quantities required may vary, depending upon the best repair method for each site. Staff recommended award of the bid in an amount not to exceed the available funds. Ms Armstrong moved, seconded by Mr Helm, to award a contract for 2001-2002 street repairs at various locations within the City of Owasso, to JLT Construction, Cushing, OK in an amount not to exceed $189,400. FY 200l~2002 S'"[REET REPAIR J?_RQJECTS. Motion carried 5-0. AYE: Williams, Brogdon, Armstrong, Helm, Bamhouse NAY: None September 18, 2001 Owasso City Council ~ 5 ~ Mr Rooney presented the item. The current City Council policy relating to tobacco was adopted in 1988 and amended in 1992. There have been significant changes nationally regarding smoking in the workplace and other public facilities since the policy was adopted. Much more information is available regarding the adverse effects of second hand smoke and the dangers of smokeless tobacco. With this in mind a "Tobacco Free Policy" has been drafted. The proposed policy would prohibit the use of any tobacco product in all city owned and operated facilities, as well as all main entrances into those facilities. It would also require that these facilities be posted as a "Tobacco Free Facility". The proposed policy would allow the City Manager or his designee the right to designate certain areas within city facilities as "Tobacco Permitted" areas. If approved, the policy will go into effect on September 24, 2001. Ms Armstrong asked if there was any consideration to designating a required distance from the main entrances to be designated as tobacco free. She said that the requirement for federal buildings is 50'. Mr Helm moved that the City Council approve the "Tobacco Free Policy", abolishing the use of tobacco, including smokeless tobacco, in all city owned and operated facilities, such policy to replace the Clean Air Policy adopted by the Council in 1988 and amended in 1989. Ms Armstrong requested that the motion be amended to include a statement that the use of tobacco not be allowed within 50' feet of the main entrances to City facilities. Mr Helm agreed to the amendment, and Ms Almstrong seconded the amended motion. .COUNCIL APPROV AL~ OF .. A TOBACCO-FREE PQLICYn FOR CITY fACILITIES. ITEM 14: 5~0. AYE: Armstrong, Helm, Williams, Brogdon, Barnhouse NAY: None Mr Rooney said that bid documents were prepared in August for lighting an additional soccer field at the Owasso SpOlis Park. The soccer field lighting is the next scheduled improvement at the Park, and $50,000 was included in the 2001,"2002 Park Maintenance budget for this bids were received, with the bid $64,400 exceeding the amount that was anticipated by staff, as well as amount included the and believes that some to light the warranty reducing the light level from a 30 to a should the bid significantly. all bids be rej ected and the proj ect be re-.bid. Ms Armstrong moved, seconded by Helm, to reject all bids for Soccer Field Lights at the Sports Park and authorize the staff to re-bid the project. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING Tl) A BID FOR SOCCER FIELD LIGHTS AT THE OWASSO SPORTS PARI\,", September 18, 2001 Owasso City Council '" 6 '" The meeting was recessed at 7:50 p.m. and reconvened at 8:08 p.m. Motion carried 5-0. AYE: Brogdon, Williams, Armstrong, Helm, Bamhouse NAY: None Mr Brogdon moved, seconded by Mr Williams, to recess the City Council meeting so that the OPW A & OPGA meetings could be held prior to the Council entering into executive session. ITEM 19: ~ONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO RECESS THE CITY COUNCIL MEETING FOR THE PURPOSE OF CONVENING THE MEETINGS OF THE OW ASSO PUBLIC WORKS AUTHORITY AND THE OW ASSO PUBLIC GOLF AUTHORITY, THE CITY COUNCIL MEETING TO BE RECONVENED IMMEDIATELY FOLLOWING ADJOURNMENT OF THE OW ASSO PUBLIC GOLF AUTHORITY MEETING. None ITEM 18: NEW BUSINESS. None No report. ITEM~16: REPORT FROM CITY ATTORNEY. Mitchell Salts and representing the officers. These two employees a fund effort at the the over the weekend. Mitchell said there will a City Council Work on September 25th to discuss utility rates and project financing. also called attention to a document that had been distributed to the Council announcing dates and times of tax refolTn meetings across the state. Motion carded 5-0. AYE: Helm, Armstrong, Williams, Brogdon, Barnhouse NAY: None September l8, 2001 Owasso City Council - 7 - Marcia Boutwell, City Clerk Mary Lou Barnhouse, Mayor Motion carried 4-0, and the meeting was adjourned at 8:41 p.m. AYE: Williams, Helm, Brogdon, Barnhouse NAY: None Mr Williams moved, seconded by Mr Helm, to adjoum. ITEM 22: ADJOURNMENT No action was taken. ITEM 21: CONSIDERATION AND AlJPROPRIA TE ACTION RELATING TO ANY OF THE MATTERS SET FORTH IN THE FOREGOING EXECUTIVE SESSION. The Mayor recessed the meeting for ten minutes to allow the room to be cleared for the executive session. The Council, with the exception Ms Armstrong, entered into executive session at 8:15 p.m., and retired from executive session at 8:40 p.m., at which time the Mayor reconvened the meeting. Motion carried 5-0. AYE: Williams, Bamhouse, Helm, Armstrong, Brogdon NAY: None to enter Williams purpose stated. September 18,2001 Owasso City Council Mr Rooney announced that the Oklahoma Municipal League is holding a series of meetings across the state dealing with the proposal to eliminate sales tax on groceries. One of the meetings will be in Miami on October 4th and another will be in Tulsa on Oct 10th. Information regarding these meetings has been distributed to the Council. ITEM 3: REPORT FROM ASSIST ANT CITY MANAGER. Ms Bishop discussed current indebtedness and bond rating. She distributed handouts and discussed various scenarios for funding the proposed water system improvements. Included in the handouts were utility rates from suuounding communities, and projected income if rates are raised by varying amounts. She will put together a recommendation utilizing a combination of the scenarios discussed, and it will be included as a discussion item at the November Work Session. ITEM 2: DISCUSSIQNmRELAIillGTQJ1IILIIYRATES AND PROJECT FINANCING OPTIONS. quorum was declared present. LaiTY Mitchell, City Manager Ronald Cates, City Attomey Marcia Boutwell, City Clerk Mary Lou Bamhouse, Mayor Randy Brogdon, Vice Mayor (out at 6:50) Will Williams, Councilor Rebecca Armstrong, Councilor (in at 6:20) Michael Helm, Councilor to order at 6:08 The Owasso City Council met in special session on Tuesday, August 14, 2001 in the Lower Level Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 2:30 p.m. on Friday, September 21,2001. OW ASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, September 25,2001 Lou Barnhouse, September 25, 2001 at 8: 10 - 2 -. Marcia Boutwell, City Clerk was Helm, Williams, Armstrong, Bamhouse Mr Helm moved, seconded by Mr Williams, to adjourn. ITEM 4: ADJOURNMENT Owasso City Counci I City of Owasso Claims 10/02/01 Fund Total General Refunds 50.00 105 Municipal Court 312.63 110 Managerial 521.91 120 Finance 69.67 150 General Government 3,585.26 '160 Community 440.01 170 Engineering 404.57 175 Information 350.41 181 Support Services 976.61 190 Cemetery 57.99 201 Police Services 2,101.45 215 Police Communications 1,371.47 221 Animal Control 389.45 250 Fire Services 2,764.85 280 Emergency Preparedness 328.31 300 Streets 3,474.91 515 Park Maintenance 902.54 550 Community Center 344.19 710 Economic Development 50.00 TOTAL 18,496.23 Juvenile Court 107 Juvenile Court 75.00 TOTAL 75.00 Ambulance 255 Ambulance 5,151.35 E-911 E-911 Services 9,531.77 TOTAL 9,531.77 Capital Improvements Street Repair 468.88 TOTAL 468.88 Bond Projects City Hall/Police Station 225,427.02 TOTAL 225,427.02 OPGA Merchandise 11,122.57 Food and Beverage 5,525.71 Daily Operating Account 1,550.69 600 Golf Shop 631.98 605 Cart Operations 178.45 610 Golf Course Maintenance 5,115.20 670 Food and Beverage Operations 947.62 690 Golf Administration 1,308.91 800 Debt Service 38,934.43 TOTAL 65,315.56 3,202.38 TOTAL 3,202.38 150 Workers' Comp TOTAL '185 TOTAL Debt Service TOTAL 1,107.69 4,224.95 253,744.53 4,919.34 4,975.72 400 Administration 405 Utility Billing 420 Water 450 Wastewater treatment plant 455 Wastewater Collection Workers' Camp Self Insurance Improvements OPWA OPWA Tata! Station fund City af Owassa Claims 10/0.2/01 ADDENDUM City of Owasso Sep 27, 2001 02:59pm Page Unpaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item Number Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description ______ ______ ________ ____ ______ ____________ ________ ____________ a__.____ _.________ ____________ ______________.__.____. 3658 1501 08/23/01 12692 1 10/02/01 6,750.00 6,750.00 PAINTING 6/6/00 3660 1503 08/27/01 12719 7401025219 10/02/01 4,588.00 4,588.00 ELEVATOR 6/6/00 3661 1504 09/07/01 12717 090701 10/02/01 9,271.00 9,271.00 PLUMBING 6/6/00 3663 1506 08/17/01 12716 6 10/02/01 1 , 646. 10 1,646.10 FIRE PROTECTION 6/6/00 3673 1516 09/07/01 12723 4 10/02/01 36,630.00 36,630.00 MASONRY 6/6/00 3677 1512 08/10/01 12720 7 10/02/01 16,733.70 16,733.70 MECHANICAL 6/6/00 3683 1507 09/04/01 12722 2 10/02101 20,542.00 20,542.00 EIFS 6/6/00 3684 1427 08/10/01 12693 081001 '10/02/01 32,3613050 32,368.50 INSTALL DOORS/HARDWARE 6/6/00 5/,10 1689 09/0?!01 12694 2 10/02/01 36,000000 36,000000 ALUMINUM FRAMES/GLASS 6/6/00 6868 591 09/13/01 12487 8240166/,82 10/02/01 1801,0 74020 12 UNIFORM CLEANING~PARKS 09/06/01 8240165628 113040 08/30/01 8240164836 18.40 08/23/01 8240164001 '19.00 6870 537 09/20/01 12579 9/20 10/02/01 310.00 80.00 11 MOWINGS-ATOR PARK 230.00 11 MOWINGS-MCCARTY PARK 6872 129 09110/01 12581 15118235 10/02/01 39.98 39.98 12 PHONE USE-WARREN 6873 129 08/24/01 12480 12124152 10/02/01 61.12 30.14 12 PHONE USE-ROONEY 30.98 PHONE USE-ROONEY 6875 1049 08/14/01 12528 8/01 10/02101 1"7"00 17000 12 MCCARTY PARK WATER USAGE 6876 1952 10/01/01 12580 95707380 10/02/01 35.00 35.00 12 SECURITY MONITORING 6879 1098 09/09/01 12490 2532120 10/02/01 163.03 775"87 ADVERTISING 08/19/01 2517384 612"84 6882 415 09/15/01 12569 36676 10/02101 51080 51.80 EMPLOYMENT ADS 6887 627 09/11/01 12481 116924 10/02/01 245.37 245.37 12 COPIER MAINT 6890 766 08/30/01 12578 9/01 10/02/01 350.00 350.00 12 OLETS RENTAL 6958 371 09/14/01 12664 091401 10/02/01 567.90 567.90 METER READINGS 6960 38 09/10/01 12666 091001 10/02/01 330.75 330.75 METER READINGS 6961 2075 09/20/01 12665 092001 10/02/01 211.05 211.05 METER READINGS 6962 171 09/14/01 12663 091401 10/02/01 338.70 338.70 METER READINGS 6963 264 09/20/01 12662 092001 10/02/01 290.70 290.70 METER READINGS 6964 601 10/01/01 12674 4059 10/02/01 1,41"7.67 1,417067 4 CONTRACT ADMIN 07/01-10/01 6966 1065 08/31/01 12520 8/01 10/02/01 239,004.31 239,004.31 PURCHASED WATER FY 01/02 6992 591 09/13/01 12498 8240166480 10/02/01 10.92 46.16 UNIFORM RENTAL/CLEANING 08/30/01 8240164834 10.92 08/23/01 8240163999 13.40 09/06/01 8240165626 10.92 7013 7 09/20/01 12671 775377 10/02/01 190.55 190.55 12 COPIER RENTAL/MAINTENANCE 7028 857 09/13/01 12611 D203037 10/02/01 18.37 24.36 REPAIR PARTS 09/13/01 D203039 -49.20 09/13/01 0203033 18.37 09/20/01 D203609 7.16 09/14/01 0203137 29.66 7029 123 09/18/01 12612 44145 10/02/01 58.95 58.95 BATTERIES 7031 812 08/17/01 12505 1504079636 10/02/01 28.95 39.42 MAl NT/REPAIR SUPPLIES 07/27/01 1504079201 0.49 29044 MAINT/REPAIR SUPPLIES CCS.AP Accounts Payable Release 6.0.7 Q*APR083 By SCOTT SHADBOLT (SRS) ity of Owasso Sep 27, 2001 02:59pm Page 2 npaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item umber Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description _____ _____. ________ __M_ ______ ____________ ._______ ____________ ________ __________ ____________ _______________________ 08/15/01 1504079591 19.99 12.99 MAINT/REPAIR SUPPLIES 08/10/01 1504079488 19.43 08/03/01 1501079332 12.99 7032 364 09/10/01 12613 168058 10/02/01 749.00 749.00 TIRE REPAIRS 7033 446 09/18/01 CEPO 12616 155357366 10/02/01 .'19.99 1,114.43 REPAIR PARTS 09/04/01 830100557 4.98 09/04/01 830100562 8.76 08/29/01 155351468 29.68 09/14/01 155356049 2.70 09/06/01 155353775 221.00 09/13/01 155355758 139.99 09/17/01 830102220 157.82 09/13/01 83010171'1 23.71, 09/07/01 830100927 77..65 09/'18/01 830102356 9.72 09/10/01 830102400 295.32 09/19/01 830102/,81 "'8.00 09/19/01 830102465 26.75 09/19/01 830102480 29.99 09/19/01 830102482 4.86 09/12/01 830101643 "50.1,8 09/18/01 830102333 30.47 09/11/01 830101479 14.58 09/12/01 830101632 96.46 09/11/01 155355320 13.88 09/19/01 830102527 13.52 09/19/01 830102534 9.44 09/05/01 830100714 -199.99 09/11/01 830101524 "9.18 09/04/01 155353332 - 18.53 09/04/01 155353321 "232.99 09/05/01 155353468 -13 . 99 08/15/01 155347044 267.18 08/21/01 155348923 222.99 09/04/01 155353198 .33.90 7036, 591 09/13/01 12615 8240166481 10/02/01 30.89 62.78 UNIFORM RENTAL 09/20/01 8240167310 31. 89 10.74 UNIFORM RENTAL 09/20/01 8240167312 5.37 09/13/01 8240166483 5.37 7047 537 09/17/01 12702 091701 10/02/01 114.00 31.00 AT OR EASEMENT MOWING 83.00 MAIN ST EASEMENT MOWING 7050 1557 09/20/01 12677 53476 10/02/01 2,308.69 2,308.69 BILLING SERVICE 7097 255 09/24/01 12567 522432 10/02/01 29.95 59.90 12 SECURITY MONITORING 09/17/01 513838 29.95 7110 941 09/16/01 12727 229279 10/02/01 214.34 214.34 ASPHALT 7112 357 09/12/01 12729 T4958 10/02/01 50.00 1,100.00 12 SLUDGE ANALYSIS 09/18/01 T5009 50.00 09/05/01 T4898 50.00 08/29/01 T4848 50.00 08/27/01 T4815 900.00 7114 239 09/13/01 12697 106027 10/02/01 38.90 9.45 12 SAFETY SUPPLIES 09/13/01 106025 47.24 9.44 12 SAFETY SUPPLIES CS.AP Accounts Payable Release 6.0.7 Q*APR083 By SCOTT SHADBOLT (SRS) 310.92 EQUIPMENT RENTALS 415.00 SIGNALIZATION 39,423.20 DRYWALL-06/06/00 1,550.69 REIMB-PETTY CASH 160.00 2 LODGING-ROONEY 12.00 PARKING-ROONEY 27.80 11 UNIFORM RENTAL 22.80 11 UNIFORM RENTAL 15.32 11 UNIFORM RENTAL 73.40 11 UNIFORM RENTAL 21.40 11 UNIFORM RENTAL 5.20 11 UNIFORM RENTAL 27.80 11 UNIFORM RENTAL 34.80 11 UNIFORM RENTAL 35.32 11 UNIFORM RENTAL 54.95 11 UNIFORM RENTAL By SCOTT SHADBOLT (SRS) 218.41 12 CELL PHONE-ON CALL 67.16 12 CELL PHONE-STEVENS 67.16 12 CELL PHONE-ON CALL 259.95 LAB SUPPLIES 1,300.00 CHART RECORDER 450.00 JANITORIAL SERVICE 16.74 12 WATER USAGE-CART BARN 83.70 12 WATER USAGE-MAINTENANCE 134.95 12 WATER USAGE-CLUBHOUSE 95.00 12 ADVERTISING 183.71 12 COMMERCIAL REFUSE 115.00 PROTECTIVE CLOTHING 0.00 SOD 55.00 SOD 6.25 SOD 743.15 MAINT/REPAIR SUPPLIES 199./.6 12 CELL PHONE..STMJD BY 93.70 REPAIR SUPPLIES 94.50 LEGAL DEFENSE PLAN FY 02 170.00 RENTAL 68.95 6 CH/PD MONTHLY USAGE 67.16 12 CELL PHONE-ROBERTS 9.45 12 SAFETY SUPPLIES 48.35 12 SAFETY SUPPLIES 9.45 12 SAFETY SUPPLIES 95.17 REPAIR SUPPLIES 15.32 22.80 73.40 27.80 21.40 5.20 35.32 34.80 54.95 27.80 25.66 35.68 681.81 310.92 415.00 39,423.20 1,550.69 172.00 95.00 183.71 115.00 55.00 6.25 16.7/, 259.95 1,300.00 450.00 134.95 83.70 226.65 170.00 68.95 392.70 7.29 22.25 65.63 93.70 94.50 7116 366 09/05/01 12724 659330 10/02/01 09/05/01 659329 09/04/01 659205 7143 '1329 09/18/01 12703 108517 10/02/01 7169 212 09/30/01 12682 9/01 10/02/01 7186 475 08/25/01 12698 67786 10/02/01 7196 1081, 09/07/01 12488 775301005 '10/02/0'j 721/', 1294 09/'11,/01 12711 500093816-01 10/02/01 9 0'1/14/01 500093816-01 '1 7215 763 09/12/01 12730 3300685 10/02/01 7229 805 09/12/01 12731 2156 10/02/01 7295 1958 09/26/01 12669 301450 10/02/01 7320 881 08/25/01 12500 6397-8/01 10/02/01 09/02/01 6398-8/01 08/25/01 6399..8/01 T321 960 09/09/01 125'15 8/01 10/02/01 7322 1044 10/01/01 12712 11607110068 10/02/01 7368 1329 05/31/01 12696 46625 10/02/01 7381 6 09/07/01 12524 9992 10/02/01 08/30/01 9909 73ll1, 1039 09/10/01 12689 361741 10/02/01 09/01/01 361231 09/01/01 361232 7416 591, 09/18/01 12728 20727338001 10/02/01 7464 1043 08/31/01 12726 3123 10/02/01 7472 2338 08/31/01 1270'1 083001 10/02/01 7492 94 10/02/01 12735 100201 10/02/01 7500 2445 09/14/01 12574 169696 10/02/01 7520 591 09/13/01 12522 8240166484 10/02/01 09/13/01 8240166486 09/13/01 824016648'1 09/13/01 8240166478 09/13/01 8240166479 09/13/01 8240166485 7520 591 09/20/01 12715 8240167313 10/02/01 09/20/01 8240167315 09/20/01 8240167316 09/20/01 8240167307 CCS.AP Accounts Payable Release 6.0.7 Q*APR083 Line Item Amounts Claim Description ------ ------ -------- ---- ------ ------------ -------. ------------ ----.--- ---------- ------------ ----------------------- P.O. Vendor Invoice Hold Claim Vendor Number Number Date Code Number Invoice# Sep 27, 2001 02:59pm Page 3 Invoice Disc Due Discount Amount Date Amount Full Amt Due Date City of Ol.asso Unpaid Claims by Purchase Order ity of Owasso Sep 27, 2001 02:59pm Page 4 npaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item umber Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description ~____ __n___ ~~__g~~~ ~___ ____=_ _____~___~__ ________ ____________ ________ ____~_____ _________..__ ______________________~ 09/20/01 8240167308 21.40 21.40 11 UNIFORM RENTAL 09/20/01 8240167314 5.20 5.20 11 UNIFORM RENTAL 7526 638 07/30/01 12513 1608551 10/02/01 45.56 45.56 B072/,1 7531 1361 09/30/01 12679 9/01 10/02/01 240.00 240.00 44 BAILIFF DUTIES 07/01-06/02 7575 556 08/23/01 12681 9228 10/02/01 669.85 669.85 COMPUTER CABLES/SOFnJARE 7586 902 09/04/01 CEPO 12721 1082 10/02/01 2,219.70 2,219.70 PUMP SEALS 7600 2482 09/06/01 12700 84341 10/02/01 2,539.68 539.68 REPAIR/MAINT SUPPLIES 7603 1039 09/04/01 12691 36095/, 10/02/01 1,605.50 1 3" Pur4P 09/07/01 361591 186.00 09/07/01 361230 77.74 7660 1083 08/21/01 12499 93456 '10/02/01 150.00 150.00 CONFERENCE-MITCHELL 7671 2338 09/15/01 12566 6530 10/02/01 839.27 839.27 DRY WALL 7694 504 08/24/01 12605 41745 10/02/01 17.74 62.96 REPAIR SUPPLIES 09/05/01 42151,. 16.28 08/30/01 41959 23.29 08/08/01 40901 5.65 7703 1394 09/20/01 12572 p17576..00 10/02/01 177 . 00 177.00 3 LODGING-BARNES 7716 929 08/16/01 12699 21850006827 10/02/01 777.67 1,554.95 TIPPING FEES 08/01/01 21850006707 777.28 7718 805 04/03/01 12523 1693 10/02/01 1,004.83 1,004.83 VALVES 7726 560 09/08/00 12514 1323663317 10/02/01 193.82 193.82 C09050 7737 941 09/16/01 12704 229278 10/02/01 607.67 607.67 ASPHALT 7747 1039 08/23/01 12688 359235 10/02/01 935.00 935.00 METERS 06/19/01 7755 1080 09/06/01 12525 52222-01 10/02/01 421.62 421.62 OIL/LUBRICANTS 7756 2507 09/13/01 12686 119357-00 10/02/01 354.36 354.36 MECHANICAL SEAL 7768 1408 09/10/01 12718 3274 10/02/01 691.50 1,183.50 CONCRETE 09/14/01 3322 492.00 '7820 1123 01/13/99 12515 212679 10/02/01 68.35 68.35 S01139 7833 2338 08/31/01 12706 083101 10/02/01 21,235.57 21,235.57 ACOUSTICAL CEILINGS 6/6/00 7843 818 09/30/01 12517 1996-10/01 10/02/01 38,934.43 38,934.43 3 1996 REVENUE BOND 09/30/01 1997-10/01 35,448.50 35,448.50 3 1997 REVENUE BOND 09/30/01 1998-10/01 76,050.15 76,050.15 3 1998 REVENUE BOND 09/30/01 ORF-99-008-L 2,624.43 2,624.43 3 ORF-99-008-L 09/30/01 FAP-92-0107- 3,713.62 3,713.62 3 FAP-92-0107-L L 09/30/01 FAP-92-010n 19,735.90 19,735.90 3 FAP-92-0107-L 09/30/01 ORF-01-0002- 10,171.02 10,171.0230RF-01-0002-L L 09/30/01 FAP-01-0003- 5,843.33 5,843.33 3 FAP-01-0003-L L 7844 2525 09/21/01 12573 0921001 10/02/01 192.00 192.00 TOT SWINGS 7856 66 08/30/01 12494 365555 10/02/01 547.68 547.68 AMBULANCE SUPPLIES 7857 855 09/01/01 12492 1209045 10/02/01 115.00 115.00 MEMBERSHIP RENEWAL 7858 66 08/22/01 12493 364703 10/02/01 418.55 533.25 AMBULANCE SUPPLIES 08/30/01 365478 62.02 08/23/01 364771 52.68 7867 126 09/07/01 12495 392179 10/02/01 342.00 342.00 DISCHARGE VALVE 7875 630 08/28/01 12491 203110 10/02/01 1,134.00 1,134.00 SCBA TEST 7882 1329 05/17/01 12695 37381 10/02/01 38.95 87.49 REPAIR SUPPLIES :CS.AP Accounts Payable Release 6.0.7 Q*APR083 By SCOTT SHAD BOLT (SRS) City of Owasso Sep 27, 2001 02:59pm Page 5 Unpaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item Number Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description ~---~- -~-~-- --~~---~ ~-~- --~--- ------------ -------- ------------ -------- ---------- ------------ ----------------------- 06/04/01 49523 26.53 06/04/01 45569 22.01 7886 785 08/28/01 12690 8641366383 10/02/01 10.26 64.20 FUSES 09/04/01 8644669569 23.94 09/07/01 8646728231 30.00 7897 2301 0?/11/01 1250'1 251311-0 10/0210'1 49.12 69.67 PAPER BINDERS 08/20/01 252725~0 308.42 71.68 PAPER SUPPLIES/HIGHLIGHTERS 08/21/01 252782-0 1,1.10 177.16 PAPER SUPPLIES/BINDERS 07/11/01 251312->0 64.62 204.47 OFFICE SUPPLIES/INK CAIHRIDGES 07/11/01 251313- 0 'j9/,.78 14.64 OFFICE SUPPLIES 08/07/01 252299-0 113.89 185.19 INK CARTRIDGES 10.77 OFFICE SUPPLIES 38.35 OFFICE SUPPLIES 7901 230'1 08/30/01 '12504 137842570--00 10/02101 206. '15 63.40 COPY PAPER 1 08/30/01 1378425n.00 -22.77 119.98 CORDLESS PHONE 1 08/30/01 137655816~00 166.22 151.98 TABLE 1 14.24 LAMP 7933 18 09/14/01 12571 402456020001 10/02/01 88.17 170.94 UNIFORM-PEACOCK 09/14/01 402456020002 82.77 7934 158 09/10/01 12519 521107 10/02/01 128.00 128.00 4 UNIFORM PANTS 7939 630 09/06/01 12496 203352 10/02101 110.00 110.00 FLOW TEST 7940 406 09/05/01 12489 2133028435 10/02/01 11. 99 11.99 OFFICE SUPPLIES 08/23/01 2133027824 9.99 9.99 OFFICE SUPPLIES 7972 1663 08/30/01 12508 3084446 10/02101 185.00 185.00 MEMBERSHIP DUES 7973 350 08/08/01 12507 938 10/02/01 159.20 159.20 BLUEPRINT COPIES 7974 884 10/31/01 12583 103101 10/02/01 80.00 80.00 RENEWAL FEE 7975 1329 08/29/01 12511 97825 10/02/01 57.57 57.57 VEHICLE MAINT PARTS 7976 321 08/28/01 12510 67140533 10/02/01 21.14 21.14 ELECTRICAL SUPPLIES 7977 636 08/29/01 12509 8188-9 10/02/01 45.68 1.5.68 PAINT 7979 90 09/01/01 12502 136893 10/02/01 176.00 176.00 MEMBERSHIP-SORRELLS 7980 2184 06/04/01 12512 40217 '10/02/01 50.62 50.62 C06041 7982 814 08/16/01 12483 22745 10/02/01 5.46 86.52 PHOTO PROCESSING 08/27/01 28406 3.15 65.95 PRISONER MEALS 08/24/01 28403 7.26 5.46 PHOTO PROCESSING 08/19/01 27096 3.74 08/04/01 27083 3.52 08/10/01 27087 5.78 08/04/01 27082 3.33 08/10/01 26066 65.95 08/04/01 23869 53.02 08/17/01 22748 3.19 08/13/01 22743 1.82 08/01/01 22733 1. 71 7983 810 09/11/01 12484 2564 10/02/01 85.00 85.00 PRINTING 7984 2563 08/28/01 12486 JUL01 10/02/01 176.25 176.25 DOC WORK PROGRAM 7985 2564 08/28/01 12485 JUL01 10/02/01 65.64 65.64 DOC WORK PROGRAM 7987 406 09/10/01 12530 139152369-00 10/02/01 55.86 55.86 OFFICE SUPPLIES CCS.AP Accounts Payable Release 6.0.7 Q*APR083 By SCOTT SHADBOLT (SRS) 59.95 LADDER 69,50 AMBULANCE SUPPLIES 67.20 REPAIR PARTS 22.40 REPAIR PARTS 26.11 OFFICE SUPPLIES 25.00 MEMBERSHIP FEE 84.00 PER DIEM-BARNES 105.00 PER DIEM-SADDORIS 22.46 OFFICE SUPPLIES 9.00 VEHICLE WASH 10.00 VEHICLE WASH 6.00 VEHICLE WASH 47,71 COUNCIL MEETING 34,43 DOC LUNCHES 0.75 POSTAGE 10.71 REPAIR SUPPLIES 7.63 REPAIR SUPPLIES 16.41 REPAIR SUPPLIES 17.00 RECORDING FEES 69.75 MILEAGE-EWING 29.86 REIMB PHONE-MCELRATH 50.00 DEPOSIT REFUND 300.00 LEPC 201.68 SAND 468.88 PROGRAM ASSISTANCE 254.49 WEB HOSTING SERVICE 1,078.00 CONTROL VALVE MOTOR 197.98 2 TONER CARTRIDGES 206.13 AMBULANCE SUPPLIES 33.06 08/01 PLEXAR 56.64 08/01 PLEXAR 72.63 08/01 PLEXAR 448.94 08/01 PLEXAR 92.62 08/01 PLEXAR 56.63 08/01 PLEXAR 358.37 08/01 USE 56.64 08/01 USE 307.30 08/01 PLEXAR 28.31 08/01 PLEXAR 28.31 08/01 PLEXAR By SCOTT SHADBOLT (SRS) 116.25 BUNDLE LAUNDRY 10.88 BUNDLE LAUNDRY 656.00 ANNUAL EQUIP MAINT Line Item Amounts Claim Description Sep 27, 2001 02:59pm Page 6 :CS.AP Accounts Payable Release 6,0.7 Q*APR083 8000 558 09/13/01 12582 091301 10/02/01 300.00 8001 261 04/30/01 12521 83069 10/02/01 201.68 8002 808 08/17/01 12587 202048 10/02/01 468.88 8003 1530 09/01/01 12529 18822 10/02/01 254.49 8005 277 09/10/01 12732 404091001 10/02/01 1,078.00 8006 1,06 09/15/01 12576 2133116018 10/02/01 197.98 8009 66 09/18/01 12670 367214 10/02/01 206. 13 8014 938 08/30/01 12526 8/01 PLEXAR 10/02/01 2,1,85.35 26.11 25.00 520.7'1 233.00 221 .00 202.00 14.81 2/..56 13.50 15.75 12.38 23.25 12.00 10.88 59.95 69.50 89.60 Invoice Disc Due Discount Amount Date Amount 10/02/01 10/02/01 10/02/01 10/02/01 '10/02/01 10/02/01 10/02/01 10/02/01 Full Amt Due Date 1 7988 893 09/01/01 121,97 890265 09/01/01 890267 09/01/01 890266 7991 574 08/02/01 12482 4504 08/10/01 4546 08/20/01 1.607 08/24/01 1,638 08/28/01 4668 08/30/01 4682 09/04/01 1.713 08/30/01 1.681 7992 1329 09/17/01 12701 108051 7993 66 09/1/./01 12570 366932 <799/. 897 08/24/01 12516 11;/3 7995 94:, 09/08/01 12518 25870 7996 74 09/01/01 '12527 090101 7997 1002 10/02/01 12736 100201 P.O. Vendor Invoice Hold Claim Vendor umber Number Date Code Number Invoice# ity of Owasso npaid Claims by Purchase Order 33.55 CELL PHONE USE 23.95 VACUUM BAGS 198.00 BLADES By SCOTT SHADBOLT (SRS) t,32.00 TIRES 8015 227 09/17/01 12602 539206 10/02101 20.12 09/11/0'1 538788 27.30 8016 467 09/05/01 12621 27025 10/02101 '1,119.10 8017 1366 09120/01 12618 50556 10/02101 61.30 09/13/01 50445 20.55 8018 433 09/10/01 '12617 1212530034 10/02101 25.28 09/13/01 1212560032 8.l,9 09/17/01 1212600025 33.35 09/11/01 1212540052 186.41 09/12/01 1212550008 ~92.45 09111/01 12122540042 14.58 09/11/01 1212540038 27.98 8019 1005 08/08/01 12604 83685CVW 10/02/01 16.76 09/12101 84426CVW 78.33 09/14/01 84509CVW 69.21 09/14/01 CM84426CVW -22.68 09/18/01 8t,553CVW 105.70 8020 1029 09/04/01 '12586 3241253 10/02101 2,492.58 8021 1529 08/31/01 12584 7596 10/02/01 26.60 8022 2301 09114/01 12610 253535..0 10/02/01 341.35 8023 3 09/11/01 12606 33891 10/02/01 100.45 8024 107 09/13/01 12609 66137 10/02/01 24.00 09/2t,/01 66450 17.98 09/06/01 65949 11.99 08/20/01 65380 8.57 8025 865 09/13/01 12607 6983 10/02/01 218.82 09/11/01 7783 213.18 8026 771 09/12/01 12603 260835 10/02/01 56.16 09/11/01 108460 30.64 8027 1191 09/12/01 12619 19281 10/02101 135.00 8028 1040 09/10/01 12585 2t,79 10/02/01 10781.17 8029 108 09/10/01 12608 2210405998 10/02/01 189.84 8030 1294 09/02/01 12614 941582085-00 10/02/01 64.14 8 8031 1077 09/07/01 12620 22663 10/02/01 23.95 8035 594 09/12/01 12687 20799879-001 10/02/01 198.00 CCS.AP Accounts Payable Release 6.0.7 Q*APR083 45.00 FLAG 22.50 FLAG 45.00 FLAG 22.50 FLAG 1,781.17 REPAIR PARTS 189.84 REFRIGERATOR 30.59 CELL PHONE USE 86.80 REPAIR PARTS 2,083.08 TIRES 409.50 TIRES 26.60 TOOLS 41.26 OFFICE SUPPLIES 72.00 INK CARTRIDGES 5.87 HIGHLIGHTERS 222.22 OFFICE SUPPLIES 100.45 REPAIR PARTS 35.99 REPAIR PARTS 26.55 REPAIR PARTS 247.32 REPAIR PARTS 25.28 REPAIR SUPPLIES 178.36 REPAIR PARTS 1,119.10 REPAIR PARTS 81.85 TOOLS 343.49 08/01 PLEXAR 33.86 08/01 PLEXAR 142.87 08/01 PLEXAR 28.32 08/01 PLEXAR 129.25 08/01 PLEXAR 81.00 08/01 PLEXAR 28.31 08/01 PLEXAR 158.80 08/01 PLEXAR 47.42 REPAIR PARTS ______ M_____ ________ ____ ______ ____________ ________ __._________ ________ __________ ____________ _______________________ P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item Number Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description Sep 27, 2001 02:59pm Page 7 City of Owasso Unpaid Claims by Purchase Order i ty of 01,a550 Sep 27, 2001 02:59pm Page 8 npaid Claims by Purchase Order P.o. Vendor Invoice Hold Claim Vendor Full Amt Invoice Oisc Due Discount Line Item umber Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description ~~__~ ~~~__~ ~=~~~_~D ~~_Q _~__~D _w_________~ ~_w__D__ __~p_D__D=_~ ________ __________ ____________ _______________________ 8036 406 09/13/01 12734 2133115626 10/02/01 109.63 245.37 OFFICE SUPPLIES 08/23/01 2133111912 347.81 212.07 OFFICE SUPPLIES 8037 2299 06/07/01 12577 273351 10/02/01 1,350.00 8,861.92 DISPATCH FURNITURE 6/5/01 06/07/01 273091 7,511.92 8038 729 09/21/01 12725 T12613 10/02101 330"00 7,040.18 METER SETS 6/19/01 09/21/01 T12612 4,572"78 09/06/01 T12589 2,137"40 80/.3 W}1 09/17/01 12565 26946 10/02/01 39,,00 39.00 PRINTING 8046 1086 10/02/01 12667 100201 10/02/01 20"88 9.56 MAILING CHARGES 4.32 REIMB-PETTY CASH 7.00 TOLL-BARNES 80/.7 '11/.4 09/18/0'1 12'7'09 2047/. 10/02/01 62.93 62.93 FLEA/TICK DIP 8048 2076 09/13/01 12708 271262 '10/02101 234.00 234.00 EUTHANASIA SERVICES 8049 159 08/31/01 12568 6059 10/02101 123.36 123.36 ARBITRATION SERVICES 8050 1288 08/14/01 12672 1405651 10/02101 352.03 352.03 C08141 8052 5t,2 08/23/01 12673 9503606,98 10/02101 1,074.33 1,074.33 C06261 8053 935 08/24/01 12710 123 10/02101 40.00 40.00 HEPATITIS B SHOT-SMITH 8056 430 07/24/01 12680 297/,7 10/02101 50.00 50.00 MEMBERSHIP DUES 8059 322 09/12/01 1 2733 19260 10/02/01 135.00 135.00 TONER CARTRIDGE 8062 233 09/18/01 12597337915 10/02/01 61.20 61.20 WATER-BATTERIES 8063 812 09/12/01 12598 656080118 10/02101 32.96 32.96 MINOR TOOL 09/13/01 656080150 19.50 19"50 MAINT SUPPLIES 8064 300 09/11/01 12599 17257 10/02/01 27.12 58.76 REPAIR PARTS 09/13/01 17280 31 "64 8065 1132 09/13/01 12601 4020525 10/02/01 20"00 20.00 EQUIPMENT REPAIR 8066 57 09/06/01 12600 1276652 10/02/01 612.48 612.48 RANGE BALLS 8068 107 09/19/01 12596 66299 10/02/01 19.45 19.45 WEEDEATER PARTS 08/30/01 65687 9.95 9.95 REPAIRIMAINT SUPPLIES 8074 425 09/17/01 12668 17759 10/02/01 215.00 215.00 YEARLY MEMBERSHIP DUES 8077 1211 09/22/01 12678 092201 10/02/01 75.00 75.00 TOBACCO PROGRAM 8081 773 06/20/01 12713 55058359 10/02/01 60.00 60.00 LICENSE RENEWALS-ALLEN 8083 835 08/31/01 12714 80243 10/02/01 3,763.91 3,763.91 MONTHLY SERVICE FEE 8084 938 09/13/01 12675 918376150003 10/02/01 1,106.74 1,106.74 PHONE SERVICE 35 8085 863 09/28/01 12676 161339697700 10/02/01 25.00 25"00 CONNECTION FEE 1 8086 1294 01/14/01 12564 50019T307-01 10/02/01 207.91 36.58 PHONE USE~CHIEF 0 171.33 PHONE USE-OTHERS 8090 496 09/26/01 12685 5219 10/02/01 2.39 12.68 REPAIR/MAINT SUPPLIES 09/05/01 4944 1.24 5.13 REPAIR/MAINT SUPPLIES 09/05/01 4942 1.12 2.39 MAINT/REPAIR SUPPLIES 09/05/01 4943 4.26 09/05/01 4941 6.06 09/20/01 5132 5.13 8091 406 09/25/01 12683 2133117664 10/02/01 24.99 24.99 MEMORY UPGRADE 8093 1038 09/25/01 12684 7682 10/02101 29.96 29.96 COMPUTER STAND 8094 938 08/30/01 12639 8/01 NON-PLE 10/02/01 242.00 66.00 08/01 NON-PLEXAR XAR 176.00 08/01 NON~PLEXAR 8098 17 08/29/01 12646 6791863 10/02/01 -L.82.60 10/03/01 1,377 .63 SHOES :CS.AP Accounts Payable Release 6.0.7 Q*APR083 By SCOTT SHAD BOLT (SRS) City of Owasso Sep 27, 2001 02:59pm Page 9 Unpaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item Number Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description ~-~--~ ~~-_~_ ___~____ ____ 0'_____ ___~______~_ __~~____ ____________ ________ __________ ____________ _______________________ 08/21/01 4444389 60.98 10/03/01 1.13 08/21/01 4442130 117.55 10/03/01 2.26 08/24/01 4451839 290.75 10/03/01 22..80 08/21/01 4444394 1,390..95 10/03/01 110.04 8099 726 09/10/01 12643 896677 10/02/01 114..42 114.42 PANTS 8100 388 09/12/01 12644 4041/.710 10/02/01 448.50 10/03/01 17.76 448.50 GOLF BALLS 8101 27 09/11/01 12645 710367 10/02/01 35.00 35.00 SHIRT EMBROIDERY 8102 1549 09/11/01 12647 263081 '10/02/01 1,839.52 1,839.52 WIND SHIRTS 8101, 1469 09/14/01 12648 535761744 10/02/01 26.97 26.97 EQUIP REPAIR 09/21/01 535769136 8.48 8.48 MAINT SUPPLIES 8105 812 09/20/01 12649 656080261 10/02/01 21.75 21.75 MAINT SUPPLIES 09/18/01 655080205 4.72 4.72 REPAIR SUPPLIES 8106 1395 09/04/01 12650 5237529 10/02/01 14.12 11,.1 HEAD COVER 8107 1.5/. 09/11/01 12651 325491 10/02/0'l 1,806.52 5,629.04 SHIRTS/PANTS/VESTS 09/13/01 359073 2,022..51 08/29/01 328362 127,57 08/29/01 328359 93.82 08/29/01 328360 793..69 08/29/01 328361 311. 00 08/29/01 328358 1,73..93 8108 950 09/19/01 12652 311532 10/02101 231.16 231..16 SHIRTS 8109 733 09/20/01 12653 251401 10/02/01 177.17 177.17 GOLF CLUBS 8110 314 09/17/01 12654 5356904 10/02/01 64.88 64.88 GOLF CLUBS 8111 35 09/24/01 12655 BGR92401 10/02101 94.74 94.74 REPAIR PARTS 8112 342 09/19/01 12656 40099 10/02/01 156.78 156.78 REPAIR PARTS 8113 2218 09/12/01 12657 1595 10/02/01 49.66 49.66 REPAIR PARTS 8114 1228 09/07101 12658 1614 10/02/01 1,808.00 1,808.00 EQUIP REPAIR 8115 2578 09/14/01 12659 871907 10/02101 300.77 300.77 EQUIP REPAIR 8116 1038 09/21/01 12660 6851 10/02/01 58..1,5 58.45 REPAIR/MAINT SUPPLIES 08/30/01 3751. 10.71 22.67 REPAIR/MAINT SUPPLIES 09/12/01 6916 11.96 8117 1329 09/06/01 12661 102127 10/02/01 10.55 93.83 UNIFORM GEAR-EATON 09/25/01 112156 93.83 10.55 REPAIR PARTS 8118 732 09/18/01 12638 58454351 10/02/01 -7.25 2,030.36 BEVERAGES 09/21/01 58454574 51.61 88.00 PAPER SUPPLIES 09/18/01 58451,350 229.46 08/27/01 5845322/. 131. 72 09/07/01 58453871 -42.18 09/11/01 58451,011 424.68 09/07/01 58453870 212.60 09/04/01 58453647 292.16 08/31/01 58453518 339.76 09/25/01 58454714 485.80 8119 144 06/13/01 12640 293353 10/02/01 168.75 168.75 EQUIP REPAIR 8120 606 09/19/01 12641 37152 10/02/01 310.58 310.58 COURSE FLAGS 8121 674 09/13/01 12642 432089 10/02/01 152.49 279.75 REPAIR PARTS 09/13/01 432088 127.26 8122 774 09/20/01 12622 369199 10/02/01 1,079.48 1,079.48 FERTILIZER 8123 37 09/18/01 12623 OUCHH2 10/02/01 170.79 170.79 REPAIR PARTS 8124 720 09/18/01 12624 73385 10/02/01 87.50 87.50 MAINT SUPPLIES 8125 645 09/18/01 12625 494216 10/02/01 9.14 27.42 LINEN SERVICE 09/11/01 491663 9.14 CCS.AP Accounts Payable Release 6.0.7 Q*APR083 By SCOTT SHADBOLT (SRS) :i ty of Owasso Sep 27, 2001 02:59pm Page 10 Inpaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item lumber Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description ~~~-- ~~~~~~ ~~~~---- --~- ---~~~ -~---~-----~ -~--=--- ------------ -------- ---------- -----------= ----------------------- 09/04/01 488614 9.14 8126 475 08/25/01 12626 67660 10/02/01 65..00 65.00 RENTAL 8127 57 09/13/01 12627 1296625 10/02/01 60..64 10/03/01 363.60 GOLF CLUBS 09/12/01 1290769 363.60 10/03/01 1,321.84 flATS/GOLF CLUBS/CAPS 09/12/01 1294815 390.00 10/03/01 7..68 09/12/01 1293463 30..04 10/03/01 0..52 09/07/01 1280907 102,,74 10/03/01 3..96 09/07/01 1280956 L,98..95 10/03/01 9..82 09/18/01 1308452 239.47 10/03/01 !;.70 8128 1038 06/29/01 12628 2422 10/02/01 26.88 49.96 GROCERIES 06/14/01 4798 1"1..22 6.86 CLEANING SUPPLIES 09/03/01 1572 35..38 11.74 KITCHEN SUPPLIES 07/30/01 2935 :34.22 52.89 OFFICE SUPPLIES 08/28/01 8323 2:5.08 15..33 GROCERIES 8'129 2579 09/11/01 12629 423106 10/02/01 24'1071 180.'73 CLEANING SUPPLIES 60.9B CLEANING SUPPLIES 8BO 9B1 08/29/01 12630 108290310 10/02/01 438.M 1,434.43 GROCERIES 08/29/01 325192 ~39.87 102.92 PAPER SUPPLIES 09/12/01 109120332 323.93 160..48 PAPER SUPPLIES 09/07/01 109070476 174..46 09/21/01 109210206 387.36 09/19/01 109190331 381..31 09/19/01 109190440 32.00 8131 957 09/07/01 12631 468045 10/02/01 254..12 297.76 SNACKS 09/21/01 469092 146.52 102.88 TOBACCO PRODUCTS 8132 595 09/14/01 12632 807'3 10/02/01 58..03 300.92 LINEN SERVICE 08/31/01 2047 57.07 98.50 LINEN SERVICE 08/24/01 45836 67.60 09/21/01 11222 71.18 09/07/01 5015 68.39 09/21/01 S12750 77.15 8133 336 09/1!,/01 12633 15526 10/02/01 33..36 276.00 SNACKS 08/24/01 15176 70.44 09/07/01 15395 81. 66 09/07/01 15396 ~4.68 08/31/01 15290 59.52 09/21/01 15632 35.70 8134 1151 09/17/01 12634 8692 10/02/01 27.45 27.45 COFFEE 8135 2150 09/19/01 12635 174990 10/02/01 95.53 1,245.32 GROCERIES 09/05/01 1697'73 212.23 83.31 PAPER SUPPLIES 09/12/01 172557 176.97 08/29/01 167557 291.00 08/22/01 164920 233.46 09/21/01 175953 319.44 8136 40 08/01/01 12636 /lQ!.008 10/02/01 66.63 171.63 REPAIR PARTS 09/19/01 818877 105.00 8137 678 09/18/01 1263'7 2022207 10/02/01 9.37 96.18 GROCERIES 08/2!,/01 1820993 43.48 4.39 CLEANING SUPPLIES 08/31/01 888058 23..66 09/08/01 159827 4.27 09/15/01 1820958 19.79 -====------- --=---=--- ~===--==---- ---=-~==-= :CS.AP Accounts Payable Release 6..0.7 Q*APR083 By SCOTT SHADBOLT (SRS) Line Item Amounts Claim Description Sep 27, 2001 02:59pm Page 11 180.67 Discount Amount J. 759,312008 Invoice Disc Due Amount Date I. GJo/ r disC '.) J: Full Amt Due Date TOTAL 213 records listed Invoice Hold Claim Vendor Date Code Number lnvoice# P.O. Vendor Number Number City of Owasso Unpaid Claims by Purchase Order Council Member Council Member Mayor October 2001 APPROVED: Garage Fund 3,735.67 0.00 Community-Senior Center 5,824.96 57.06 Streets 1,976.36 0.00 Animal Control 61,132.61 2123.39 Police 9,173.63 0.00 Community Development 09/22/01 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE Council Member Council Member Mayor October 2001 APPROVED: Worker's Comp Self-Insurance Fund Total Emergency 911 Fund Overtime Expenses Total CITY OF OWASSO PAYROLL PAYMENT REPORT RIOD ENDING 09/22/01 Currently Republic Western Insurance Company provides the excess workers' compensation policy. We have received four quotes including one from Republic Western. Republic is not only the lowest bidder but they are the only one offering the $90,000 Cash Flow Protection Endorsement. The annual premium for an estimated payroll of$5,286,458 is $13,903.00; compared to $11,578.00 premium paid for 5,078,213 payroll last year. Our payroll has gone up COMMENTS: Any adjustment of premium will be done based on an audit of actual payroll dollars spent. Recent market trends and the experience factor of the City combined to offer some very good rates. $13,903.00 ($.263 per $100/payroll) $14,998.00 ($.28370 per $100/payroll) $18,735.00 ($.3544 per $ lOa/payroll) $29,255.00 ($.5534 per $ lOa/payroll) Republic Western Midwest Employers Casualty Safety National Employers Reinsurance Corp. All quotes are based on an estimated payroll of$5,286,458.00. Quotes were received from: ANAYLYSIS: part ofthe risk management system utilized by the for its self"insured compensation program is the purchase of Excess Insurance, or reinsurance for catastrophic claims. Each year the City reviews its funds available for claims and purchases re-insurance to pay for large claims in "excess" of its own funds, or "reminsures" the self-insurance fund. MEMORANDUM 1. Republic Westem Insurance Company proposal Midwest Employers Casualty proposal 3. Safety National proposal 4. Employers Reinsurance Corporation proposal ATTACHMENT: Staffrecommends that the excess insurance for purposes ofre-insuring workers' compensation claims be purchased fi'om Republic Westem Insurance Company at a rate of per $100 of payroll. RECOMMENDATION: Specific Retention level $300,000 $1 $1,000,000 Statutory Limits Statutory accident by $208,245.00 and the premium rate has increased. The renewal premium is for the existing EXCESS INSURANCE POLICY RENEWAL SEPTEMBER 26, 2001 PAGE 2 The above proposal including the following endorsements: Oklahoma Cancellation & Non Renewal Endorsement and Oklahoma Special Endorsement. 1) The above proposal including exclusive of carrier~is per the policy. $13,903 $.263 Oklahoma $5,286,458 Insurance of Hanover "A VII" Minimum Premium: Rate per $100 of Payroll: State of: Estimated Annual Payroll: Security: Option# 1 of 1 REPUBLIC WESTERN SPECIALTY UNDERWRITERS, me Excess Workers' Compensation Proposal Policy includes the following endorsements: 1) SO-10 Classification of Operations 2) 10-66 Definition of payroll as it pertains to volunteers 3) 10-OK Oklahoma Fraud Warning 4) IO-Okla Oklahoma Endorsement MECC must be notified of any aircraft changes during the policy period, Signed MECC application must be received prior to policy issuance, Employers Liability Employers Liability Aggregate Limit Aggregate Retention Estimated Aggregate Retention Minimum Aggregate Retention Rate as a % ofNofmal Rate per $100 of Payroll Estimated Policy Period Policy Period Minimuum Annual Deposit Premium $14,998 $13,498 $14,998 $300,000 $1,000,000 $300,000 Nil Nil Nil Nil Nil 1 City of Owasso Policy effective date: 1026/01 Quote Date: 8/31/01 60 days quote Terms put up by Midwest Employers Casualty are as follows: This coverage the insured utilize a service company, which provides a full range of claims and safety engineering services. In addition, the service company must approved by Employers Reinsurance Corporation. plus Specific Workers WC limit Each Accident limit Each Accident Retention Each Accident Rate per $100 of Payroll Minimum Premium Deposit Premium required Statutory $1,000,000 $300,000 .5534 $29,255 City of Owasso 207 South Insured: Employers Reinsurance Corporation Comments: Oklahoma manual premiums are computed using NCCr s advisory loss costs plus a 45% expense loading. Contingencies: The quote is subject to the following: Quarterly loss runs from the TIJ A Voluntary Premium Oklahoma Mandatory Endorsement $300/000 $1/000/000 5066% $18,735 $18/735 Self-Insured Employers Liability Limit Premium Rate Deposit Premium Term Minimum :10000 1 City of Owasso OK Effective 10~"26-2001 Attached please find the Safety National terms for the captioned Insured: CNNW estem Surety Renewal Quote ATTACHMENT: Staff recommends that the Blanket Position Bond #001587788 be renewed with CAN/Westem Surety in the amount of$250,000, for a period of one (1) year at an annual rate of$857.50. RECOMMENDATION: CNAJWestem Smety has provided this position bond for many years for the City of Owasso and is an established leader in the bonding industry. The renewal offer received from Westem Surety is $857.70. This reflects no increase. The premium for fiscal year 2000-20C)! was $857.70. The City of Owasso has a long-term working relationship with CNA/Westem Surety. COMMENTS: City Clerk Deputy City Clerk Deputy Court Clerk $50,000 $50,000 $50,000 City Manager Cashier Court Clerk $25,000 $20,000 $50,000 Smety #001 the amount $250,000, is a Blanket that will on October 23,2001. This covers the positions ofthe City Manager, Deputy Court Clerk, City Clerk, Deputy City Clerk and Utility Cashier. The bonds are per position with a specific limit per position. The current levels of bonding are: MEMORANDUM ---~~~ .=~~~=~~~ PREMIUM PROTECTION IS OUR POLICY Ann ual 10/23/2001 to 10/23/2002 C N A Surety 001587788, Public Entity Position Schedule Bond $25,000 City $50,000 $20,000 Deputy City $50,000 Court Deputy Clerk $50,000 DESCRIPTION COMPANY & POLICY NUMBER INC/EXP ~~~~~=~~~=~~,~,~=~_~~~~~~~=='=_~~'~~~~~='~~=_~__~_D_~~~=~~ ~~~~~=~==~~.=~__~~~~~__~~=~~~~~o~~~~~~_=~~~~=~~_=_-=-~~~~~_~~_=~==~~~~ 1 J-P HOGAN INSURANCE AFFIUA OF RICH & CARTMILL P.O. BOX 957 OWASSO, OK 74055 CNAJWestem Surety Renewal Quote ATTACHMENT: Staff recommends that the Public Entity Employee Honesty Bond #002768675 be renewed with CNAJWestem Surety for a period of one (1) year at an annual rate of$114.00. RECOMMENDATION: CNAJWestern Surety has fumished a renewal quote at an annual premium $114.00, the same premium as the last couple of years. Public Employees Blanket underwritten by CNA/Westem October 11, 2001. This bond currently covers 18 employees with "cashier" potential at various City locations. The "Public Employee Honesty Blanket" is an economical way to the City from losses at a large variety of different and/or potentiallocationso MEMORANDUM $114.00 14.00 PROTECTION IS OUR POLICY Annual Premium Due C N A Surety 002768675 $10,000 Public Entity Honesty 2 Community Center 2 Recycle Center Cashiers 3 Police Station Cashiers 1 Fire Station Cashier 8 Golf Course Cashiers 1 Animal Control Cashier 1 Public Works Cashier 1 to PREMIDM ~~,~----~~-~~=~~~-~- ---~--~~~~~~~~~-~> ~~~~~~===-~~,=~-~===~~~=~~--'~==------~~~~~-~--~~~~~- ~~ INCfEXPDATE DESCRIPTION COMPANY POLICY NUMBER .=~~= ~~=~=~~==>=~,~~~~~~~~-~~~~~==-~-~~--~-~-~ ===~_~~~==.~~=U~_~~~====_____~~=~__--...~__~_~>~________~~~~~__~~.__~~_~ J-P HOGAN INSURANCE AFFILIA OF RICH & CARTMILL P.O. 957 We believe that there are enough handguns in the community already. We want to be the example in not allowing additional guns to be introduced into the community that could wind up in the wrong hands. Our policy is to destroy any confiscated guns once the court case is disposed of and the Court orders the destruction of the weapon. The Comi, however, cannot order the destruction of department-owned weapons, as they are city property and, therefore, must be declared "surplus" first, and then approval for destruction lies with the City Council. These weapons are of no use to this Police Department. The policy of the department has changed over the years to one that I fully agree with. This policy is that the Owasso Police Department does not want to be responsible for putting more firearms into the hands of the public nor on the street. The rest of the firearms were confiscated over the years from individuals who had been anested on firearms charges, and the weapons were awarded to the department by the District Court. These weapons have never been checked to see if they are operational. The reason that the department requested these weapons from the Court was that the fOlmer police chief wanted to sell them in a city auction. Police Department has a total of seventeen (17) firearms that it owns. Four (4) of these handguns were originally purchased to 1981 and were intended to issued to any police officer who did not personally own a firearm. These weapons were then issued only until the officer was able to purchase his or her own firemm. This practice stopped several years ago, as the department requires the officer to possess their duty firearm upon employment. Subsequently, these firearms have not been preserved well and when they needed any repairs, the department elected not to fix them. September 14,2001 MEMORANDUM declare the seventeen same, 1. Weapon List REQUEST TO DESTROY WEAPONS SEPTEMBER 14, 2001 PAGE 2 8. RG model 23 Semi- Automatic Pistol Serial # T448567 .22 caliber 7. Llama Semi- Automatic Pistol Serial # 606339 .3 2 caliber 6. Astra 44 Magnum Revolver Serial # R316834 5. Colt Trooper MK III Serial # 4641 OJ .357 Magnum, Blue Steel, 4-inch barrel #15 Serial # 11K1922 Special, Nickel, 3. Smith and Wesson model # 15 # 5K34408 Steel, # 77K4725 .38 Special, Blue Steel, 4-inch barrel # 15 2. L O\VASSO POLICE DEPARTMENT 17. Colt Gold Cup Automatic Serial # 05304N70 .4 5 caliber 1 Beretta model 950BS Semi-Automatic Pistol Serial # BER37760T .22 caliber 15. Iver Jolmson Revolver Serial # K53805 .22 caliber 1 Butler Derringer Serial # B17574 .22 caliber 13. Jennings model Serial # 1 caliber 1 o Automatic Pistol lL 10. 9. Dickson Semi- Automatic Pistol Serial # 29808 .22 caliber 1. DEQ Permits - Country Estates V 2. Final Plat - Counfiy Estates V ATTACHMENTS Staff recommends approval ofthe Final Plat for Country Estates V. RECOMMENDATIONS DEQ pelmits for sewer and water extensions have been received. Copies of the permits are attached for you infOlmation and review. The Owasso Planning Commission reviewed the final plat for Country Estates V at their September 17,2001 special meeting and unanimously recommended approval. of reCelvea a final plat Country Estates located of A location is located on the plat within residential lots on acres, more or less. MEMORANDUM print<ld "" ~ _ _ f;.(llf!nlt o 707 NmmllIDB ISOM, P.O. lOX 16n, OICWlOMA mv, Ol<<AH1mA 13HI1-16n Enclosure c: Dennis l. Hodo. r.E., 01 ... EngineEJring, Inc. Phillis St!!lvens,WPC Dis. iet Repr!!lsentative. DEQ Rick Austin, R.S.. Regiol al Director. DEQ Tulsa DEQ Office RWC/HJT Iso Rocky C~n. P.E. DWSRF/Construction Permit Sa tion Water Quality Division Very truly yours, We are returning two (2) sets of the approved plans to you. sending ons I') sst to your engineer and ret:1llining one <<1) set for ou fIl8$. Receipt of this permit should bl noted in theJ minutes of the m~xt feJgular meeJting of the City of Owa5so. after which it should I ~ made a matter of permanent record. Th(i) project authoa"il:ad this p~ mit should be constructad in accordance with the plans approved by this depf)rtrrJent on JuneJ d }01. Any deJvim:ions from the approved plans and specifications affecting capacity. flow or OpG lrtion of units must be approved, in writing, by the Department before changes are madl:l. is Pl:lrmit No" 5LOOOC 0444 for the con~!I'uction of linear feet of plus 3,087 linear feet of 0 *n (10) inch sewer plus all to serve the V se fer linl!i Tulsa Count\?" Oklahoma. Rs: No. Courrtr'jf Estates V ~Wl . line Extension 5-21310 E ) ~ctor OKLAH~ AA DEPARTMENT OF ENVIRONMENTAL QUAUlY MAUCOWMH &lm\llJ1D!rmOl' FRANK KEATING OICLAI10MA l'J1:P4RTMfI4T Of !N\I1RONMEIllM !llJAtllY I@U4 UU/IJ/Ul UJ:bD ~AA 1 i! " ., t f ilf. 1. Final Plat - Exchange Bank Owasso I ATTACHMENTS Staffrecornrnends approval of the Final Plat for Exchange Bank Owasso I. RECOMMENDATIONS No DEQ permits are required for this development. The Owasso Planning Commission reviewed the final plat for the Exchange Bank I at their September 17,2001 special meeting and unanimously recommended approval. The City of Owasso has received a request from Exchange Bank for the review ofthe final plat for Exchange Bank Owasso I, located at the northeast comer of 86th Street N. and N. Mingo location map is located on the plat within subject contains 1 commercial lot on .91 acres, more or less. I MEMORANDUM ~~tA /... 1/- () /15 8 5 00 t , }) h . ;;;:;t j\j. o U)a.<Jx1-D-; {) k -7 -1 0 J ?J /~"".J;L 1t/d'9~ ~d:~ d7,;J - 3c;c::.s -- (!iv C; /<; / eNf d /! C~~~I tYk 7c/C--5 ~? .. () '(c/'a/t~~~--7-:7~ ,?1 L/ / g / t1 b !;..-r.;t/ z..? -2-- -- 5:J>5Z- CvU(~~--o () K 7 Cf (/ s- ~ J..' ( c~ 0. ,\\'M. ~J'J ~_ e \)en\i~~} '- . Mu<:'._ n Cl (; I"-" ,<) (; ('. \I 0 I C( f\j (1 ~ V\I~ C_) \..-'--'0-. "';0 So, D \<..... tie ? '-/7L/ c-). .=)> '71'- '13 > (~}Gd.~~)(.,,,(.).V"V\. ce.A._/ . ~ (Lo'LI f (~ "VLc) Q J. 7L~ 2 ;5 ? i I b +0 S'1. f\.! /t.(;tL . C D(L0V-~.JCt.2.Q-L-- OK- -; rj 0 Z'..( 1. Location Map 2. Staff Report for OZ-01-06 ATTACHMENTS Staff recommends approval of OZ-01-06, rezoning the subject property from CG (Commercial General) to RS-3 (Residential Single-Family, High Density). RECOMMENDATIONS The Owasso Planning Commission reviewed the request at the September 17, 2001 special meeting and unanimously recommended approval of OZ~01-06. At that meeting, several citizens voiced concerns over potential drainage issues arising from development. M. Sokolosky, applicant, has requested approval of a rezoning application. The subject property is 12.95 acres, more or less, and is located east ofN. Mingo Road and feet north ofE. 106tl1 Street N. The applicant is requesting rezoning on the subject property from (Commercial General) to (Residential Single-Family, High Density). BACKGROUND September 2001 MEMORANDUM I N.T.S. OL E. 106 STREET N. f:: ~ Z A OM RD [ AG 1. Location Map 2. Rezoning Application 3. Legal Description 4. Letter of Objection 5. Letter to Property Owners 6. Legal Notification ATTACHMENTS Staff recommends approval of 02-01-06. RECOMMENDATION Letters were mailed to sun"ounding property owners on August 21, 2001 and legal notification of the proposed rezoning was published in the August 23,2001 edition ofthe Owasso Reporter. Staff received one e-mail message from a citizen regarding this application. A copy of the e- mail is attached for youinforrnation and review. As the request currently before the Planning Commission represents a use less intense than that reflected on the comprehensive plan, staff is supportive. The 2010 Land Use Master Plan designates the subject propeIiy as commercial/office, The Owasso Planning Commission City Council approved rezoning ofthe subject property to (Commercial General) in December 1999. The subject property is bound on the west by rural residential, zoned (Agriculture); on the north by Metro Heights subdivision, zoned RS-3 (Residential Single-Family, High Density); and on the east by railroad right-of-way and further east and on the south by vacant, undeveloped land zoned (Agriculture). ~ acres m SIze. s, CITY OF OW ASSO Planning Depaliment 1. Location Map 2. Staff Report for 02-01-07 ATTACHMENTS Staff recommends approval of 02-01-07, rezoning the subject property from IL (Industrial Light) to RS-3 (Residential Single-Family, High Density). RECOMMENDATIONS The Owasso Planning Commission reviewed the request at the September 17, 2001 special meeting and unanimously recommended approval of 02-01-07. At that meeting, several citizens voiced concerns over potential drainage issues arising from development. . M. Sokolosky, applicant, has requested approval rezoning application. The subject property is 15 acres, more or less, and is located approximately 1/8 mile east ofN. Mingo Road and south 116th Street N. The applicant is requesting rezoning on the subject property from (Industrial Light) to (Residential Single-Family, High Density). BACKGROUND 24,2001 MEMORANDUM I N.T.S. OL E. 106 STREET N. RD RS~3 ~~~ O~1~07 SUBJECT ~p~~ OM i AG 1. Location Map 2. Rezoning Application 3. Legal Description 4. Letter of Support 5. Letter of Objection 6. Letter to Property Owners 7. Legal Notification ATTACHMENTS Staff recommends approval of 02-01-07. RECOMMENDATION Letters were mailed to sun'ounding property owners on August 21, 200 1 and legal notification of the proposed rezoning was published in the August 23, 2001 edition of the Owasso Reporter. Staff received one e-mail message from a citizen opposing, and one letter supporting this application. Copies of the correspondence are attached for your information and review. As the request cUITently before the Planning Commission represents a use less intense than that reflected on the comprehensive plan, staff is supportive. If, however, the requested rezoning is approved, the corresponding Planned Unit Development, OPUD-O 1-0 1, shall subsequently require amendment or abandonment prior to the processing of any plat associated with the subject property. 2010 Plan designates the subject as light industrial. Owasso Planning Commission and City Council approved rezoning ofthe subject property to (Industrial Light) in Febmary 2001 and April 2001, respectively. The subject property is bound on the north by residential and the Hall Jehovah's Witnesses, zoned (Agriculture); on the east by railroad right-of-way and further by the Owasso Sports Complex, zoned AG (Agriculture); on the west by vacant undeveloped property zoned RD (Residential Duplex) and (Commercial Shopping); and on the south by vacant undeveloped land (Agriculture). s. CITY OF OW ASSO Planning Department OZ-Ol-07 Staff Report 10 Exhibits - Easement Plot Plans 2. Ordinance No. 687 ATTACHMENTS Staffrecommends approval of Ordinance No. 687. Staff recommends approval of the proposed 15' Sanitary Sewer easement. Staff recommends approval of the dosing of the recorded Sanitary Sewer and Water easements (Book 6505, Page 1758). RECOMMENDATIONS Ifthe closing request is approved by Council, Ordinance No. 687 will formally adopt that action. The Owasso Planning Commission reviewed the requested easement closure at their September 17,2001 special meeting and unanimously recommended approval. A 15' Water Easement was recorded on the plat, which extended north from 96th Street N. through the center of the property. The applicant now wishes to run the water line along the east side of the property inside the perimeter 1705' easement recorded on the plat. The applicant has shifted the entrance drive into the property slightly precipitating the need for dosing of the platted easement and the recording a new (relocated) 15' Sanitary Sewer Easement. Mansur Daubert Stn~lla, on behalf of the First Baptist Church is requesting the closing of a 15' Sanitary and a 15' Water easement, recorded by Plat No. 19, of the Tulsa County and approval of a newly Sanitary maps are shown on the exhibits for your convenience. BACKGROUND September 24. 2001 MEMORANDUM REG. NO. 004058.01 ~ 21127 __(2~:QJ_~_f?_L______ A 15 ~ FOOT SANITARY SEWER EASEMENT LYING IN THE FIRST BAPTIST CHURCH OF OWASSO, PLAT NO. 5519, AN ADDmON TO THE CITY OF OWASSO IN THE SE/4 SW/4 OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN IN TULSA COUNlY, OKLAHOMA. THE CENTERLINE OF SAID EASEMENT IS MORE PARTICULARLY DESCRIBED AS FOLLOWS: 15' SANITARY SEWER EASEMENT TO BE ABANDONED COMMENCING AT THE SOUTHWEST CORNER OF THE WEST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNlY, OKLAHOMA; THENCE NORTH 1"18'40" WEST A DISTANCE OF 50 FEET ALONG THE WEST LINE OF THE WEST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST . QUARTER OF SAID SECTION 16 AND THE WEST LINE OF THE FIRST BAPTIST CHURCH OF OWASSO, PLAT 5519; THENCE NORTH 88"32'45" EAST, 308.33 FEET ALONG THE NORTH RIGHT-OF-WAY LINE OF EAST 96TH STREET NORTH TO THE POINT OF BEGINNING; THENCE NORTH 1"27'15" WEST, A DISTANCE OF 317.24 FEET; THENCE NORTH 6"18'11" WEST, A DISTANCE 185.92 FEET TO THE ENDING POINT OF THE EASEMENT. BEARINGS BASED ON OKLAHOMA GRID BEARINGS. REAL PROPERlY CERTIFICATION I, STEPHEN M. HOUK, P.L.S. CERTIFY THAT THE TRACT DESCRIPTION CLOSES IN ACCORD WITH E)(ISTINGjJI~pRDS AND THIS PLAT IS A TRUE REPRESENTATION OF THE REAL PROPERlY DE North w Street P.O.B. 661.96' DESCRIPTION S 96th SOUTHWEST CORNER OF lHE W 1/2, SE 1/4, SW 1/4, SECTION 16, T-21-N, R-14-E East EXISTING IS' WA TERLlNE .___ ~ -IASEMENT 308.33' S 88'32'45" W P.O.C. ~ @j) ;;:;:~ ~ ~ ~~~ ~ (Q) cQ)~ ~ !!f& it3 ~~ @j) ;f SCALE: N. T.S. ;;:: 15' SAN. S\Ii!1 ESMT. TO BE A8ANDONED "" N e.: ;;; '" }.: f'l <5 "" ~ ~ "N m ~ R 14 E EAST 106TH STREET NORTH lW ::J t z "" ~ ~ II~T ~-I ,~ -" ~ ,., N EAST 96TH '" ~ \fi ;!& 15' SANITARY SEWER EASEMENT TO BE ABANDONED __~~:~{:_qJ_____ REG. NO. 004058.01 - 21128 COMMENCING AT THE SOUTHWEST CORNER OF THE WEST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST, INDIAN BASE AND MERIDIAN, TULSA COUNTY, OKLAHOMA: THENCE NORTH 1018'40" WEST A DISTANCE OF 50 FEET ALONG THE WEST UNE OF THE WEST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 16 AND THE WEST UNE OF FIRST BAPTIST CHURCH OF OWASSO, PLAT 5519: THENCE NORTH 88032'45" EAST A DISTANCE OF 358.83 FEET ALONG THE NORTH RIGHT-Of-WAY UNE OF EAST 96TH STREET NORTH TO THE POINT OF BEGINNING;THENCE NORTH 1027'15" WEST A DISTANCE OF 488.61 FEET; THENCE NORTH 88032'45" EAST A DISTANCE OF 67.97 fEET TO THE ENDING POINT OF THE EASEMENT. BEARINGS BASED ON OKLAHOMA GRID BEARINGS. REAL PROPERTY CERTIFICATION I, STEPHEN M. HOUK, P.L.S. CERTIFY THAT THE TRACT DESCRIPTION CLOSES IN ACCORD WITH EXISTING LAND RECORDS AND THIS PLAT IS A TRUE REPRESENTATION OF THE REAL PROPERTY DESC A 15 - fOOT WATERUNE EASEMENT LYING IN THE FIRST BAPTIST CHURCH OF OWASSO, PLAT NO. 5519, AN ADDmON TO THE CITY OF OWASSO IN THE SEj4 SWj4 OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN IN TULSA COUNTY, OKLAHOMA. THE CENTERUNE OF SAID EASEMENT IS MORE PARTICULARLV DESCRIBED AS FOLLOWS: 15' WATERUNE EASEMENT TO BE ABANDONED DESCRIPTION North IV Street S East 96th . SOUTHWEST CORNER OF THE W 1/2, SE 1/4. SW 1/4, SECTION 16, T-21-N, R-14-E EXISTING 15' WATERLINE _ -f,ASEMENT 358.83' S 88'32'45" W P.O.C. z ,." R 14 E EAST 106TH STREET NORTH UJ t :J UJ ~ :J ~ ~ ~ ~ ~ ~ T 67.97' " -=~w · ~ ~ ~ 21 SCAl.E: N. T.S. fE~'~' ~ N 15 ~ 2 0 '" ~ @?}) ~ ~~ ~ ~~~ ~ (Q) ~~ !$) tlif~ ~ ;;; od ..., ... In j:; f'I 15 '" '" 151 WATERLINE EASEMENT TO BE ABANDONED REG. NO. 004058- 01 - 21126 Associates, Inc. OB -() J -c) L --~---~----~ ----~ A 15 - FOOT PARCEL OF LAND LYING IN THE FIRST BAPTIST CHURCH OF OWASSO, PLAT NO. 5519, AN ADDmON TO THE CITY OF OWASSO IN THE SE/4 SW/4 OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN IN 11JLSA COUNTY, OKLAHOMA. THE CENTERUNE OF SAID PARCEL IS MORE PARTICULARLY DESCRIBED AS FOLLOWS: NEW 15' SANITARY SEWER EASEMENT COMMENCING AT THE SOUTHWEST CORNER OF THE WEST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, 11JLSA COUNTY, OKLAHOMA; THENCE NORTH 1018'40" WEST, A DISTANCE OF 50 FEET ALONG THE WEST UNE OF THE WEST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 16 AND THE WEST UNE OF FIRST BAPTIST CHURCH OF OWASSO, PLAT 5519; THENCE NORTH 88032'45" EAST A DISTANCE OF 279.18 FEET ALONG THE NORTH IUGHT-OF-WAY UNE OF EAST 96TH STREET NORTH TO THE POINT OF BEGINNING; THENCE NORTH A DISTANCE OF 28.55 FEET; THENCE NORTH 03013'41" EAST A DISTANCE OF 245.36 FEET; THENCE NORTH A DISTANCE OF 234.48 FEET TO THE ENDING POINT OF THE EASEMENT. BEARINGS BASED ON OKLAHOMA GRID BEARINGS. REAL PROPERTY CERTIFICATION I, STEPHEN M. HOUK, P.L.S. CERTIFY THAT THE TRACT DESCRIPTION CLOSES IN ACCORD WITH EXISTING ~ORDS AND THIS PLAT IS A TRUE REPRESENTATION OF THE REAL PROPERTY DES North 96th DESCRIPTION East SOUTH'M:ST CORNER OF THE VI 1/2, SE 1/4, SVI 1/4, SECTION 16, T-21-N, R-14-E 661.96' S 88'32'45" W Street >> r;'--' 279.18' =r .~ 0 -S 88'32'45" W~'-~ - ::: if) ~ P.O.C. EXISTING 15'. WA TERLlNE _ .l.A~__ __ ~ @j) t:::~ ~ ~ ~~~ ~ (Q) ~rg t: !if& f!!& "<4 ~~ @j) ~ SCALE: N, T.S. ~ llilif cdgs "'2 10 ..., ori '" '" w , ~ .- ..., "" '" 10 '" .,; "" FE is "" EAST 9m'l STREET NOi1.'nf'" w :> ;>; ~ ~ ~ I'd ,., ~ o '" 1IJ ::J '" 1IJ ~ ~ T ~ 21 '" ~, N J o '" t R 14 E EAsr 106TH STREET NORTH NEW 151 SANITARY SEWER EASEMENT A 15 FOOT SANITARY SEWER EASEMENT LYING IN THE FIRST BAPTIST CHURCH OF OWASSO, PLAT NO. 5519, AN ADDITION TO THE CITY OF OW ASSO IN THE SOUTHEAST QUARTER (SE/4) OF THE SOUTHWEST QUARTER (SW/4) OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN IN TIJLSA COUNTY, STATE OF Section 1. The following described sanitary sewer easement, be, and the same is hereby closed to the public use, to-wit: NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA, THAT, COMMENCING AT THE SOUTHWEST CORNER OF THE WEST HALF (W/2) OF THE SOUTHEAST QUARTER (SE/4) OF THE SOUTHWEST QUARTER (SW/4) OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN IN TIJLSA COUNTY, STATE OF OKLAHOMA; THENCE NOl oI8'40"W A DISTANCE OF 50 FEET ALONG THE WEST LINE OF THE FIRST BAPTIST CHURCH OF OWASSO, PLAT NO. 5519; THENCE N88032'45"E A DISTANCE OF 358.83 FEETALONG THE NORTH RIGHT-OF-WAY LINE OF EAST 96TH STREET NORTH TO THE POINT OF BEGINNING; THENCE N01 o27'15"W, A DISTANCE OF 488.61 FEET; THENCE N88032'45"E A DISTANCE OF 67.97 FEET TO THE ENDING POINT OF THE EASEMENT. A 15 FOOT WATERLINE EASEMENT LYING IN THE FIRST BAPTIST CHURCH OF OWASSO, PLAT NO. 5519, AN ADDITION TO THE CITY OF OWASSO IN THE SOUTHEAST QUARTER (SE/4) OF THE SOUTHWEST QUARTER (SW/4) OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN IN TIJLSA COUNTY, STATE OF OKLAHOMA. THE CENTERLINE OF SAID EASEMENT IS DESCRIBED AS FOLLOWS: WHEREAS, said waterline easement is described as follows: COMMENCING AT THE SOUTHWEST CORNER OF THE WEST HALF (W/2) OF THE SOUTHEAST QUARTER (SE/4) OF THE SOUTHWEST QUARTER (SW/4) OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN IN TIJLSA COUNTY, STATE OF OKLAHOMA; THENCE N01 o Hl'40"W A DISTANCE OF 50 FEET ALONG TIrn WEST LINE OF THE FIRST BAPTIST CHURCH OF OWASSO, PLAT NO. 5519; THENCE N88032'45"E A DISTANCE OF 308.33 FEETALONG THE NORTH RIGHT.oOF-WAY LINE OF EAST 96TH STREET NORTH TO THE POINT OF BEGINNING; THENCE NOl o27'15"W, A DISTANCE OF 317.24 FEET; THENCE N06018'11"W A DISTANCE OF 185.92 FEET TO THE ENDING POINT OF TIrn EASEMENT. A 15 FOOT SANITARY SEWER EASEMENT LYING IN THE FIRST BAPTIST CHURCH OF PLAT NO. 5519, AN ADDITION TO THE CITY OF OWASSO IN THE SOUTHEAST QUARTER (SE/4) OF THE SOUTHWEST QUARTER (SW/4) OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN IN TULSA COUNTY, STATE OF OKLAHOMA. THE CENTERLINE OF SAID EASEMENT IS DESCRIBED AS FOLLOWS: said sewer easement is described follows: to Oklahoma, has deemed it necessary and Sewer easement arid a IS' Waterline easement; the dose to public use a IS' AN ORDINANCE CLOSING TO THE PUBLIC USE A 15' SANITARY SEWER EASEMENT AND A IS' WATERLINE EASEMENT LOCATED WITHIN LOT I, BLOCK 1, FIRST BAPTIST CHURCH OF OWASSO, AN ADDITION TO THE CITY OF OWASSO, TIJLSA COUNTY, STATE OF OKLAHOMA, AND RETAINING UNTO SAID CITY OF OW ASSO, OKLAHOMA, THE ABSOLUTE RIGHT TO REOPEN SAME WITHOUT EXPENSE TO THE MUNICIPALITY, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. CITY OF OW ASSO ORDINANCE NO. 687 Attorney Ronald D. Cates, APPROVED AS TO FORM Marcia Boutwell, City Clerk ATTEST Mary Lou Barnhouse, Mayor City of Owasso, Oklahoma PASSED AND APPROVED this 2nd day of October 2001. Section 4. That all ordinances or parts of ordinances in conflict herewith be, and the same, are hereby expressly repealed. Section 3. The municipality shall retain the absolute right to reopen the public way or easement without expense to the municipality. Closing of the public way or easement shall not affect the right to maintain, repair, reconstruct, operate or remove drainage facilities of service therein, nor shall a closing affect private ways existing by operation oflaw unless released in writing by the owners thereof. COMMENCING AT THE SOUTHWEST CORNER OF THE WEST HALF (W/2) OF THE SOUTHEAST QUARTER (SE/4) OF THE SOUTHWEST QUARTER (SW/4) OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN IN TULSA COUNTY, STATE OF OKLAHOMA; THENCE NOl oI8'40"W A DISTANCE OF 50 FEET ALONG THE WEST LINE OF THE FIRST BAPTIST CHURCH OF OW ASSO, PLAT NO. 5519; THENCE N88032'45"E A DISTANCE OF 358.83 FEETALONG THE NORTH RIGHT-OFoWAY LINE OF EAST 96TH STREET NORTH TO THE POINT OF BEGINNING; THENCE NO! o27'15"W, A DISTANCE OF 488.61 FEET; THENCE N88032'45"E A DISTANCE OF 67.97 FEET TO THE ENDING POINT OF THE EASEMENT. A 15 FOOT WATERLINE EASEMENT L TING IN THE FillST BAPTIST CHURCH OF PLAT NO. 5519, AN ADDITION TO THE CITY OF OWASSO IN THE SOUTHEAST QUARTER (SE/4) OF THE SOUTHWEST QUARTER (SW/4) OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST OF nIE INDIAN BASE AND MERIDIAN IN TULSA COUNTY, STATE OF OKLAHOMA. THE CENTERLINE OF SAID EASEMENT IS DESCRIBED AS FOLLOWS: closed to the described waterline easement, be, and the same is COMMENCING AT THE SOUTHWEST CORNER OF THE WEST HALF (W/2) OF THE SOUTHEAST QUARTER (SE/4) OF THE SOUTHWEST QUARTER (SW/4) OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN IN TULSA COUNTY, STATE OF OKLAHOMA; THENCE NOl oI8'40"W A DISTANCE OF 50 FEET ALONG THE WEST LINE OF THE FIRST BAPTIST CHURCH OF OW ASSO, PLAT NO. 5519; THENCE N88032'45"E A DISTANCE OF 308.33 FEETALONG THE NORTH RIGHT-OF~WAY LINE OF EAST 96TH STREET NORTH TO THE POINT OF BEGINNlNG; THENCE NOl o27'15"W, A DISTANCE OF 317.24 FEET; THENCE N06018'11"W A DISTANCE OF 185.92 FEET TO THE ENDING POINT OF THE EASEMENT. OKLAHOMA. THE CENTERLINE OF SAID EASEMENT IS DESCRIBED AS . FOLLOWS: WI THIS AGENDA@ Several months ago, the City Council, City Manager, and Department Directors participated in a strategic planning exercise facilitated by Jill Hough, Assistant Professor of Management at the University Tulsa. The initial meeting, held on November 2000, introduced the City Council to the concept of strategic planning and using the City's 2010 Land Use Master Plan as the base-line for establishing a set of strategic priorities. Ms. Hough conducted four planning sessions from November to mid-January to assist Council and staff in the development of twelve strategic priorities. The workshops included; an introduction to public policy decision-making, a general discussion of strategic management methods, Council-staff partnerships, and long-range goal setting. A primary objective of the planning sessions centered on the ranking ofthirty-eight development issues identified in the 2010 Land Use Master Plan. Amazingly, Council and staff were fairly consistent in ranking the future development issues top to bottom. The results clearly indicated that the City of Owasso must focus on critical infrastructure projects but that the City needed to strike a balance between capital improvements and quality of life amenities. The priorities established in this strategic planning exercise were surprisingly similar to a national survey conducted by the General Accounting Office that measured the ability of communities to plan and manage growth. Owasso's highest ranking priority, water system improvements, was listed as number one in the national survey. Today marks the close ofthe FY 2001-2002 first quarter which presents, I believe, an opportunity to revisit the twelve strategic priorities set forth is the City's budget document and to make some general observations as to the progress being made to implement those strategies. For the sake of simplicity, I would like to address each of the twelve strategies as they are listed in the budget narrative rather than identifying those that have enjoyed a greater success than others. My comments will be general in nature and will consist ofbriefnalTatives and/or bullet notes to minimize the length of the memorandum. Subject Quarterly Report.--Council Strategic Priorities From: Larry Mitchell, City Manager 1 , 1 wasso 201 South Cedar PO Box 1 80 OK 14055 (918) 212~2251 FAX 19181 212-4999 VI. Funding Alternatives: a. City Council met in a joint planning session with members of the Capital Improvement Committee earlier this year to review six alternative methods V. Water Issues: a. Monthly planning meetings have been held with officials from Collinsville, Washington Rural Water#3, Rogers Rural Water #3, and other interested parties. b. On-going negotiations are underway to resolve issues related to emergency water interconnection agreements. A standard format has yet to be developed. c. Implemented water meter replacement program starting in Old Town and phasing the program in over four to five years. IV. Development of Comprehensive Park & Recreation Plan: a. City assumed management of McCarty Park b. Feasibility Study for YMCA completed on October 4th c. Staff has not started city-wide inventory or reviewed park user fees d. Action Plan calls for "Needs Assessment" to determine future activities Drainage: a. Updating the City's storm drainage ordinance and implementing a comprehensive Stormwater Master Plan for the Owasso fence line is a high priority as residential development moves into the county. City wishes to join Tulsa County effort to evaluate regional watersheds. Preliminary discussion with County Engineer has occurred. Survey work being collected for Three Lakes drainage channel a. Completed final design remaining 97~98 projects b. bid-let dates established for 76th&169 and 86th and Main c. Committee identifying major arterial street priorities/funding d. Staff to focus on development of 5 year capital plan(INCOG/ODOT) 1. Water Master Plan: a. Assessment of current and future water demands completed in evaluating fInancial options for funding c. LounCH I COUNCIL STRATEGIC PRIOITIES: Page#2 XII. Visual Quality a. Increasing code enforcement activities regarding propeliy maintenance b. Little if any initiatives started under this strategic priority other than making minor ordinance amendments. XI. Trails and Passive Park Areas: a. Pending acquisition of Preston Lakes Park (70 acres+/) b. Identified passive park sites in "old town" with connections to Rayola Park c. Continue effOlis to secure state and federal grant dollars for bike/trail system X. Business Encroachment: a. Protecting residential neighborhoods from commercial intrusion can be accomplished by strict adherence to the 2010 Land Use Master Plan. The Community Development Department has the primary responsibility for drafting zoning ordinance amendments to address the encroachment issue. IX. Housing Choices/Housing Opportunities: a. Work on a community housing strategy will commence now that the City's Downtown Redevelopment Program is officially adopted. U.S. Census data will provide the City with valuable housing information needed to complete an assessment of future housing demands. Emergency Response Area: a. Designing a Storm Readiness Program Community Formation of Emergency Response Committee in October c. Evaluation of cmrent storm siren system and securing product options Legislative: a. City is an active member of the Legislative Consortium City has identified Tax Reform, NFP A~ 171 0, and repeal of binding arbitration as three critical policy issues for the corning year. c. Federal, State, and Local elections in 2002 will be influenced by new ward boundaries, congressional redistricting, and imposed term limits. of financing infrastructure projects. The Committee agreed with the City Council that water and wastewater improvements should be financed with utility rates and property tax rather than using sales tax revenues. Mayor Williams asked the Committee to submit their recommendations funding capital to Council with a street in a to set a Page #3 the future, I would like to whether or not the be interested in expanding this planning effort to include the Balanced Scorecard System which is a strategic planning tool to measure organizational performance. The five key principles of the balanced scorecard system are; translate the strategy into operational terms, align the organization to the strategy, make strategy everyone's daily job, make strategy a continual process, and mobilize change through executive leadership. Should the City Council choose to undertake this management program, Jill Hough could facilitate the d71dd11 SUMMARY: Implementing a new strategic plan or identifying strategic priorities requires large-scale change within the organization whether it is public or private. has taken the initial step in the strategic planning process by establishing the first list twelve strategic priorities. It is the Manager's intent to link the to the annual and to the department this will allow the to as our Page #4 OCTOIU,I{ 20Cl41 robably, no more daunting a task faces small- community managers (SCMs) than managing activities while still conducting such long~term projects as strategic planning. are several reasons why this may be seen as a problem, and these reasons are somewhat different from circum", stances in larger communities. In smaller communities, the elected leaders are part-time, many of them holding down full-time jobs. Their con- stituents usually focus on direct-service issues like street maintenance, garbage pickup, tree trimming, and other fun things that all small-community managers love to address. To convince part-time elected officials that they should de- vote extra Saturdays or weekday evenings to strategic plan- ning sessions when they must also divide this time among family, work, social requirements, and other local govern- ment requirements is quite challenging. Hamburg, New York's (population 10,442) council had been talking about developing a plan for several years and fi- nally had committed itself to the time and process involved. (Do not be deterred if it takes quite some time before you can convince your community of the value of a strategic plan.) After all, strategic planning should be undertaken be- . fore a manager conducts any type of performance measure- ment. Until a community's goals have been identified, a manager may be wasting valuable time in measuring things !Iv I I r . . r I!lII I I!lII I I :23 ously a locality's main external cus- tomers. An external survey of this cus- tomer group, combined with the em- ployee and manager surveys, can become the basis for the development of depart- mental and community objectives. Elected leaders and department heads may be surprised at what the community members really see as their major con- cerns. The vocal minority, for may convince councilmembers that the rrlOst important issue is garbage collec- tion, while a survey shows that the large majority of the community is perfectly satisfied with this issue but is concerned about the conditions of the sidewalks. This is exactly what happened in our village. Some 78 percent of the Ham- burg community rated garbage collec- tion service favorably, while only 37 per- cent rated the conditions of sidewalks favorably. The village board, however, was spending a majority of its work- session time in discussing garbage Ser.. vices and had spent exactly no time in discussing sidewalks. Many residents and business owners do not have time to attend council meet- ings or to call the manager's office. The external survey gives elected leaders and staff members an accurate picture of community needs, concerns, and re- quirements. In a small town, elected of- ficials (and some less-experienced ap- pointed ones) will consider there is a community crisis once they have re- ceived five or six telephone calls regard- ing the same issue, when in fact there is no widespread concern. While this is understandable, and any issue should of course be looked into, the entire focus of the government should not necessarily change direction. Hamburg's officials now incorporate the community survey as a basis for the budgeting process and also for evaluat- ing department heads' performance. Invariably, this question comes up: "Why do we need to go outside our or- ganization to effect 'change manage- ment' within?" The answer to this ques- tion has been proven again and again. The consultant brings experience and an Residents and businesses are the other key sources of input into the develop- ment of a strategic plan. These are obvi- External Customer's Role nn the Process Employees will have mixed reactions to strategic planning. Here, too, some people will feel that planning is a waste of time. Some will use the opportunity to unburden themselves of long-held frus- trations about their supervisors. Some will provide the manager with the latest rumQrs. Many, will substantial information toward helping to develop the plan. Most likely, the number..one obstacle identified employee surveys will be communica.. tion, or, more precisely, the lack thereof. Don't be alarmed; this is probably true of almost every organization, be it pubiic, private, or not-far-profit. It is amazing how, even in small communi- ties, the need for internal communica- tion often is overlooked. Managers should remember this fact when survey- ing employees. Include a separate survey of mid-level managers, who usually are caught in the middle between council policies and employee frustration. It is just as important for employees to receive feedback on how their managers perceive them as it is for the manager and councilmembers to get feedback on management. Hamburg re- ceived a 65 percent return of its em- ployee surveys. Most employees do care about their local government and want to contribute to its success. For smaller communities, this au- thor/manager suggests that SCMs con- sider using an external consultant to ad- minister the employee survey, to give employees the comfort of knowing that the manager will not see their responses. In Hamburg, we gave all employees a prestamped envelope to return their re- sponses to the consultant, who then compiled the results. This kind of step also is more important for smaller com- munities, which may have only a few people in any department. PUBliC MANAGEMENT Department heads also can be a chal- lenge to the process. The ideas of strate- gic planning and performance measure- ment will be met by some with such remarks as "It's just a passing fad," "The manager is just trying to make a good impression," or "I don't need any perfor- mance objectives. My job is to respond to the public when they call." To be fair to small-community de- partment heads, these individuals wear many ilats. They are the strategic plan- ners, personnel directors, finance offi- cers, and communications directors for their departments, in addition to being department leaders. The manager must find a way to convince these key person- nel that a strategic plan will make their jobs easier by getting the council to focus on what is important and by properly funding and staffing these objectives. Department heads faced with a coun- cilmember (or SCM) saying, "This needs to be a priority," can use the writ- ten objectives from .the plan to remind others of what everyone had previously agreed would be the focal points for the year. Because of their closeness to their constituents, elected officials in smaller communities sometimes feel pressured to change direction rapidly in response to a few telephone calls that, to them, give rhe appearance of a community cri- sis. A well-designed strategic plan, prop- erly communicated, can eliminate most of the time wasted by these pressures and the resulting inefficiencies. that might not be important. Perfor- mance measurement should be an out- come of strategic planning. Managers, however, should be prepared for a pro.o tracted task of getting the councilor board members to agree to devote the necessary time to participating in strate- gic planning, Normal planning imple- mentation times may b~ longer in smaller communities than in larger ones simply because of the time constraints imposed by having only part-.time elected officials, OcrOI1ER ;WO 1 Essi!!lntoOllI mQ)nthly tl'epoli'ting, After investing so much time and energy in the plan, it is essential to monitor progress and to keep the locality focused on its goals and objectives. Again, in smaller communities, everyone must share in the "ownership" of the plan and its progress. In the village of Hamburg, each councilmember took responsibility for overseeing one of the village-wide goals. This ensured that elected officials maintained their awareness of these long-term objectives while handling the day-to-day issues of a part-time, small- community elected leader. Department heads should provide a within any organization. First, there is a need to identify metrics and measure- ments for the purpose of keeping the plan on track. Organizations measure a host of areas, but the question remains of whether they are measuring the right things. Just because something is easy to measure does not mean that it should be measured. A measurement must be linked to the goals and identi- fied in the plan. If the mance measurements are not linked, then localities will find it virtually im. possible to identify whether progress is occurring in consonance with the plan, Careful attention must be paid to the task of training and orienting the right personnel within the organization on what to measure, how to measure, and how to track progress. Without this fundamental step, the organization may quickly find that the time and effort put into the planning process was time wasted. Such is the im- portance of ensuring that the appropriate staff members set up a system of mea- surement and metrics that accomplishes their internal goal of tracking organiza- tional progress. From this task arises the problem-solving or priority-adjustment phase of the strategic planning process. Skilled training and facilitation will assist any agency or organization in continuing its strategic forward movement. After the Plan Has Been Adopted Once the plan has been adopted, there still is much to do. Several requirements arise simply from the accomplishment of putting a strategic plan in place Through a tailored syllabus, the pre- ceding objectives, methodologies, and topics can be deployed during the facili- tation of the entire strategic planning process. Once the plan has been com- pleted, a public hearing should be scheduled, after which the council should formally adopt the plan. Use of the Strategic Planning Vision, Mission, and Values Identification of Key Business Drivers (based on customer and market focus) Setting of Organizational Goals Setting of Objectives Identification of Metrics and Measurements/Business Results Introduction of the Malcolm Baldrige Criteria Overview of the Seven Categories and Alignment with the Strategic Plan Category 1: Leadership Category 2: Strategic Planning Category 3: Customer and Market Focus Category 4: Information and Analysis Category 5: Human Resource Focus Category 6: Process Management Category 7: Business Results of Internal and External might focus on: Expectations Introductions Use of the Strategic Planning Model The Strategic Planning Process and Terminology Customer and Market Identification, Segmentation, and Focus 24 Team Building Consensus Building Administering the Myers-Briggs Personality Type Indicator Discussion subjects for the initial meeting of the work group might include: Month5 4 to iJ. Strategic planning work group is formed consisting of councilmembers, department heads, and union leaders, if applicable. Months 'II to 3. Employee and citizen surveys are administered. Manager be- gins the educational process with de- partment heads and councilmembers. A typical strategic planning process far a small community would involve the fol- lowing steps and would require the min- imum time period shown here. (This timetable is similar to the one used by Hamburg and assumes that an external consultant has been hired to assist in de- veloping the plan.) Depending on the personnel who can be assigned to plan- ning development in a small commu.. nity, in the authors' opinion, the timetable should be doubled if the plan will be developed using internal assets. unbiased and unblemished approach to the organization, plus the ability to in- fluence the participants positively. There have been actual situations in which opposing members of an organiza- tion (opposing because of philosophy, politics, or another cause) have been brought together peaceably in a work- shop environment that lent itself, not just to a chance to work together but also to desire to socialize in the "forming, storm. narming, and performing" process of group dynamics. In most cases, with.. out an outside consultant, this would not have occurred. If this is a fringe benefit of "the outside factor;' then its intrinsic value must indeed be great. 25 Visit icmamorg Dave Fountaine is the village administrator of Hamburg, New York. Jim Slagen is the managing partner of Strategic Solutions, LLC, Albany, New York. It is critical to keep in mind that strate, planning is never completed. Clearly, a strategic plan does not belong in a binder on a shelf. It is a living document that requires constant attention if suc~ cess is to be realized. As managers, at some point in our careers, we have all seen the initiatives and brainchildren of elected leaders abandoned by our organizations as quicldy as the leaders came and went. If, however, an organization takes the plan" ning process seriously, and if the cycle becomes embedded in its culture, then success is on the horizon. If not, there may be a return to complacency and the "same old same ald." And, as they say, if you don't know where you're going, any road will get you there! No one needs a strategic plan more than a small-community manager. Our resources and time are limited, and our elected officials have less time to devote to government management than do their full-time counterparts in larger places. A realistic, practical strategic plan that guides a community will con- serve a manager's resources and time and will give the community the services it truly desires. I][l bel' that the manager plays the impor- tant role, in many small communities, of the top full-time official. Managers must keep vision and mission at the forefront of everything they do. List vision and mission on every memo and agenda published. Consider prominently dis, playing it in the council chambers. Sti<llY f@l!:llUIs~d i<lIl1Id f@lI@w IlUIp. Once the plan has been published, it is easy to let dust collect on it. But remem- G@ sl@wly. Set realistic, obtainable goals. It is more important to achieve smaller, more immediate goals at first than to try to solve every problem in the community with the first strategic plan. Be realistic, given the available resources and staff expertise. the 1!:@IlUI!11ildl Ollnd sti<llff d@s€ilf' Hamburg's facilita- tor administered the Myers-Briggs Type Indicator, which allowed all participants to identify their individual strengths and weaknesses and to use this information in interacting with others. It is impor- tant to bring a degree of mutual appreci- ation and even levity to the process. Ac- cording to Stephen Covey, in his First Things First; or, Seven Habits of Highly Effective People, when people "don't take themselves so seriously, and understand the differing personality types," they will then "seek first to understand, then to be understood." The survey process, both internal and external, can provide reliable input into your budget process and can help ensure that elected officials and staff are focused on community priorities and concerns. Here is some advice that has arisen from the completion of Hamburg's strategic plan: cycle, so that the plan can be used to de- termine next year's budget priorities. The second iteration of the organiza- tion's strategic plan can be conducted a little more speedily and will solidify both the plan and the process. Key busi- ness drivers will be validated, and goals and objectives will be adjusted and even tightened as the participants and the process meld and mature. Completion of the first cycle will mean that the orgao nization has embedded plan- ning into its organizational culture. r~U[!UC MANAGEMEN'I' Plan il'evil~w pil'@l!:e!lii$, This cycle then should repeat itself annually, using the same core participants, thus becom- ing a process that can be conducted without the degree of training needed in its first phases. Workshops must be con- vened to renew and refresh all compo- nents of the strategic plan. Be sure to coordinate the timing of the strategic planning cycle so it is syn- chronized with the budget process. Ide- ally, the first plan should be adopted just before the start of a budget planning il'€ivll<<'lW pil'@($;es1!>,When an organization undertakes the task of change management by putting a strate- gic plan in place, the danger exists that members of this organization will return to what they always did before and that the old saying will come true: "rfyou al- ways do what you always did, you'll al- ways get what you always got!" So it is important to meet at mid- year in the fiscal cycle to assess whether the locality still is on course with its es- tablished goals and objectives and with its key business drivers. Variables that can change are organizational priorities, resourcing and funding, and perhaps leadership. Customer requirements also may change. Accordingly, it is important to con- duct an updated "envirom;nental scan" and to ensure that measures of progress on the goals and objectives agreed to within the plan show progress toward accomplishment. Reassemble the mem- bers of the original planning group in order to make good use of their author- ship of the plan and their familiarity with the participants in it. Some priori- ties, goals, and objectives may be de- layed, accelerated, or eliminated, thanks to factors and considerations that were absent when the plan was formulated. written monthly report, which will simi- larly force them to focus on their indi- vidual departmental goals. These writ- ten documents will give the elected body and the manager an early warning of any potential problem areas.