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Home My WebLink About2012.05.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: May 15, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, May 11, 2012. Juliann M. Stevens, Deputy City Clerk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the May 1, 2012 Regular Meeting and the May 8, 2012 Special Meeting Attachment # 3-A B. Approval of Claims Attachment # 3-13 C. Acknowledge receipt of the monthly budget status report Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment At %M IWOTOM W IV, I W a 101 061 -11 NOW The Owasso Public Golf Authority met in regular session on Tuesday, May 1, 2012 in the Counci Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hal-. bulletin board at 6:GG p.m. on Friday, April 27, 2012, IIIIIIIIIIII10TAIIIIIII reffill PRESENT Doug Bonebrake, Chairman Steve Cataudella, Trustee Charlie Brown, Trustee Patrick Ross, Trustee STAFF Rodney Ray, Authority Manager ABSENT Bryan Stovall, Vice Chairman ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTES APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the April 17, 2012 Regular Meeting B, Approval of Claims Mr, Brown moved, seconded by Mr. Ross, to approve the Consent Agenda with claims totaling $28,415.93. Also included for review were payroll payment reports for pay period 04/21/2012. YEA: Ross, Brown, Cataudella, Bonebrake NAY: None ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPG A ATTORNEY 111111401 a III: WTI -no 6T ff R VS 11 132 IVA M Iwo) p6l YEA: Brown, Cataudella, Ross, Bonebrake NAY: None Ashley Hickman, Minute Clerk Doug Bonebroke, Chairman Pd. n' OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING TUESDAY, May 8, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, May 8, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, May 4, 2012. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Charlie Drown, Councilor/Trustee Patrick Ross, Councilor/Trustee A quorum was declared present ITEM 2: Oath of Office for Ward I City Councilor Jeri Moberly and Ward 2 City Councilor Chris Kelley Ms. Julie Lombardi performed the Oath of Office for Ward I City Councilor Jeri Moberly and Ward 2 City Councilor Chris Kelley ITEM 3: Election of Mayor, Election of OPWA Chair, Election of OPGA Chair Mayor Bonebrake called for a nomination for the position of Mayor, OPWA Chair, OPGA Chair. Mr. Kelley moved, seconded by Ms. Modbrly to nominate Mr. Bonebrake for Mayor. YEA: Ross, Brown, Moberly, Kelley, Bonebrake NAY: None Motion carried 5-0 ITEM 4: Election of Vice Mayor, Election of OPWA Vice Chair, Election of OPGA Vice Chair Mayor Bonebrake called for a nomination for the position of Vice Mayor, OPWA Vice Chair, OPGA Vice Chair. Mr. Ross moved, seconded by Mr. Brown to nominate Mr. Brown for Vice Mayor, OPWA Vice Chair, OPGA Vice Chair. YEA: Ross, Brown NAY: Moberly, Kelley, Bonebrake Motion defeated 2-3 Ms. Moberly moved, seconded by Mayor Bonebrake to nominate Mr. Kelley for Vice Mayor, OPWA Vice Chair, OPGA Vice Chair. YEA: Moberly, Kelley, Bonebrake NAY: Brown, Ross Motion carried 3-2 Xt Owasso City Council The meeting recessed at 6:10 p.m. for a reception honoring Councilors and newly elected officials. Meeting resumed at 6:30 p.m. ITEM 5: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Wind Tower Ordinance B. Comprehensive Plan Amendment - 9inety Eight C. PUD and Rezoning - 9inety D. Final Plat, Stonebridge E. Final Plat, Lakeridge Shopping Center F. Annual Water Quality Report G. Ranch Creek Interceptor Engineering Service Agreement Warren Lehr presented each item and discussion was held. It was further explained that items A, B, C, D, E, and G will be placed on the May 15 agenda for consideration and appropriate action. ITEM 6: DISCUSSION RELATING TO CITY MANAGER ITEMS A. FY 2013 Street Rehabilitation Project List B. Board and Committee Appointments C. Acquisition of a Building for Future Police Station D. FY 2013 Budget Discussion E. City Manger Report Sales Tax Report INCOG - 2035 Transportation Plan Roger Stevens presented item A, FY 2013 Street Rehabilitation Project List, and discussion was held. It was further explained that item A will be placed on the May 15 agenda for consideration and appropriate action. Rodney Ray and Julie Stevens presented item B, Board and Committee Appointments, and discussion was held. Rodney Ray and Dan Yancey presented item C, Acquisition of a Building for Future Police Station, and discussion was held. It was further explained that an item will be placed on the May 15 agenda for consideration and appropriate action relating to authorization for the City Manager to negotiate a purchase contract. a -•! %1111001-95 Sherry Bishop gave an update on the Sales Tax Report. Rodney Ray presented the INCOG - 2035 Transportation Plan. Councilor Brown requested special recognition of Henry Bodden, local author, during the May 15 meeting. W Owasso City Council Councilor Brown requested special recognition of Henry Bodden, local author, during the May 15 meeting. ITEM 8: ADJOURNMENT Mr. Brown moved for adjournment, seconded by Mr. Ross YEA: Brown, Kelley, Ross, Moberly, Bonebrake NAY: Note Motion carCied 5-0. ................... IR r". Claims List 5/15/2012 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA BGR DAILYACCT. REIMB PETTY CASH 772.77 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 1,902.49 JPMORGAN CHASE BANK SYSCO-FOOD 332.29 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 441.48 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 126.20 JPMORGAN CHASE BANK AMAZON -FOOD 59.84 JFMORGAN CHASE BANK AMAZON -FOOD 98.25 JPMORGAN CHASE BANK WALMART-FOOD 160.56 JPMORGAN CHASE BANK SYSCO-FOOD 1,273.40 JPMORGAN CHASE BANK SYSCO-FOOD 956.27 JFMAORGAN CHASE BANK COCACOLA-BEVERAGE 418.76 JPMORGAN CHASE BANK WALMART-FOOD 5.36 JPMORGAN CHASE BANK PING -MERCHANDISE 140.39 TOTAL OPGA 6,688.06 CART OPERATIONS JPMORGAN CHASE BANK JUSTICE GOLF -BATTERIES 6,600.00 JPiMORGAN CHASE BANK OREILLY-PARTS 34.64 TOTAL CART OPERATIONS c CIA cw MAINT JPMORGAN CHASE BANK ENLOW TRACTR-TIRES/CLUTCH 1,695.26 I ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 43.40 JPMORGAN CHASE BANK ENLOW TRACTOR -REPAIR 865.27 JPMORGAN CHASE BANK LUBER BROS-ALTERNATOR 344.28 JPMORGAN CHASE BANK LUBER BROS-BRAKE TUBE 104.70 JPMORGAN CHASE BANK LUBER BROS-VALVE ASSEMBLY 2,249.20 JPMORGAN CHASE BANK OWASSO TOP SOIL -SOIL 130.00 JPMORGAN CHASE BANK PROF TURF PROD-THERWOSTAT 53.50 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE 15.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 10.85 AT&T CONSOLIDATED PHONE BILL 50.14 JPMORGAN CHASE BANK ABC EQUIPMENT -RENTAL 4.10 JPMORGAN CHASE BANK ABC EQUIPMENT -RENTAL 121.00 JPMORGAN CHASE BANK BEST PUMPWRKS-PUMP HOUSE 1,183.00 EVANS ENTERPRISES INC REPAIR 1,622.56 JESCO PRODUCTS, INC TRAFFIC SIGNS & DEW WHIPS 339.42 JPMORGAN CHASE BANK ATWOODS-SUPPLIES 38.51 JPMORGAN CHASE BANK ATWOODS-REFUND SALES TX -4.00 JPMORGAN CHASE BANK LUBER BROS-CABLE 43.76 JPMORGAN CHASE BANK WINFIELD-IRON FOR GREENS 37.05 JPMORGAN CHASE BANK WINFIELD-CHEMICALS 1,332.50 JPMORGAN CHASE BANK PROF TURF-CARRI ER ASSEMBL 335.56 JPMORGAN CHASE BANK LOWES-PVC FITTINGS 6.19 JPMORGAN CHASE BANK LOWES-KEYS 11.22 JPMORGAN CHASE BANK PROF TURF -PEDAL SWITCH 165.73 Page 1 C i s List 5/15/2012 Vendor Name Pa yabi e- Description TOTAL COURSE^INT ASE BANK SYSCO-SUPPLIES 78.20 �JPMA II •- • •- • 108.09 JFdd•- .- i TOTAL ... _ ,GOLFADMIN ::::ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 243.83 • . KIM HENRY-• • OF CONSOLIDATED PHONE BILL 185.14 ::YOUNGS FIRE SUPPRESSION SERVICES ::FIRE EXT INSPECTION 521.90 ----------------------------------------------------- . GOLFADMIN r 81 FUND GRAND TOTAL TOTAL::OPGA GRAND Page 2 REPORTPAYROLL PAYMENT .::. • '. '1 F, 1 1 Department Payroll Expenses Total Expenses Golf Shop Operations 2,588.04 Cart Operations 1,959.40 03,859.84 2,200.00 Golf Course Operations 9,441.19 12,877.61 Food & Beverage 4,208.38 5,163.00 General & Administration 3,184.22 4,642.23 FUND TOTAL 21,381.23 28,742.68 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2011-2012 Statement of Revenues & Expenses As of April 2012 and 2011 April 30, 2012 April 30, 2011 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 55,839 373,374 463,500 80.56% 41,158 285,723 643,500 44.40% 'Merchandise sales 15,235 111,660 185,000 60.36% 12,453 92,441 185,000 49.97% COS -- merchandise (12,234) (84,977) (140,000) 60.70% (9,988) (71,645) (140,000) 51.17% Food & beverage 19,041 130,614 185,000 70.60% 13,559 68,413 205,000 33.37% COS - food & beverage (8,694) (68,093) (72,000) 94.57% (4,108) (34,396) (72,000) 47.77% Interest & other 1,678 16,012 39,800 40.23% 43 22,642 54,800 41.32% Transfer from Workers' Comp Fund - 3,270 3,600 90.83% - - - 0.00% TOTAL OPERATING REVENUES 70,865 481,860 664,900 72.47% 53,118 363,177 876,300 41.44% OPERATING EXPENSES: Personal services 59,269 574,939 611,150 94.07% 60,622 524,274 626,338 83.70% Materials & supplies 11,551 119,899 101,160 118.52% 6,512 107,695 93,060 115.73% Other services 12,639 172,723 128,290 134.64% 15,037 121,713 128,540 94.69% Capital outlay - 24,224 24,300 99.69% 756 135,816 55,000 246.94% Debt service - - - 2,357 23,567 28,280 83.33% TOTAL OPERATING EXPENSES 83,459 891,785 864,900 103.11% 85,284 913,065 931,218 98.05% NET INCOME (LOSS) _ _ (12,5.93) (409,924� (200,000 132,166 549,888 54,918)