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Home My WebLink About2001.08.07_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORK-S AUTHORITY TYPE OF MEETING: Regular DATE: August 7, 2001 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted at City Hall at 4:00 p.m. on Friday, August 3, 2001. � Marcia outw 11, Auth ority Secretary AGENDA L Call to Order Chairman Barnhouse 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of July 17, 2001 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B Owasso Public Works Authority August 7, 2001 Page 2 C; Action relating to Trustee Approval of State of Oklahoma Water Resources Board Letter of Binding Commitment to Fake a Clean Water Mate Revolving Fund (OW- RF) Loan for Project No. O -01. 0004 -CW, The Owasso Public Works Authority, in an Amount not to Exceed $2,985,604, and authorization for the Chairman and Secretary to Execute Same, Attachment #-4 -C Staff` recommends '1:'rustee approval and acceptance of the OW Letter of binding Commitment to lake a Clean Water Mate Revolving Fund loan, and authorization for the Chairman and Secretary to execute the document. 5. R.epoit from OPWA Manager. 6. Report from OPWA Attorney, i. New Business. 8. Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 17, 2001 The Owasso Public Works Authority met in regular session on Tuesday, July 17, 2001 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m, on Friday, July 13, 2001. ITEM 1: CALL TO ORDER Chairman Barnhouse called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION Councilor Michael Helm offered the invocation. ITEM 3: FLAG SALUTE Mayor Barnhouse led in the flag salute. ITEM 4: ROLL CALL STAFF Larry Mitchell, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ITEM 5: REOUEST APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of July 3, 2001 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the July 3, 2001 regular meeting, by reference made a Dart hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Works Authority $56,443.44; (2) OPWA Capital Improvements $136,934.68; (3) OPWA Sewer Line Extension $23,000.00; (4) OPWA Sales Tax $111,498.65; (5) Payroll $37,972.65. Mr Williams moved, seconded by Ms Armstrong, to approve the consent agenda. AYE: Williams, Armstrong, Helm, Brogdon, Bamhouse NAY: None Motion carried 5-0. Owasso Public Works Authority July 17, 2001 ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPWA RESOLUTION #2001 -08,_A RESOLUTION ADOPTING POLYCART REFUSE RATES, Mr Mitchell said that rates for polycart refuse service increased by $1.00 in 1986 to $6.50 per container per month and by $1.50 in 1995 to $8.00 for residential service and $10.00 for commercial service. Funds from the increase in 1995 were earmarked for street repair and maintenance and for economic development activities, and were not used to offset the cost of providing; refuse collection services. OPWA Resolution #2001 -08, if approved, will increase residential and multifamily rates per polycart to $ 10.00 and commercial rates to $ 12.00 Retired customers over the age of 65 or customer who are permanently disabled and receiving Social Security Disability Benefits may apply for a reduced residential rate of $8.00. The new rates would become effective with the first billing in August. Mr Williams moved, seconded by Ms Armstrong, to approved OPWA Resolution 12001 -08, increasing by $2.00 refuse rates charged to polycart customers. AYE: Williams, Armstrong, Helm, Brogdon, Barnhouse NAY: None Motion carried 5-0. ITEM 7: REPO12 ' FROM OPWA MANAGER No report, ITEM 8: REPORT FROM OPWA ATTORNEY. o ITEM 10: ADJOURNMENT Mr Erogdon moved, seconded by Mr Williams to adjourn. AYE: Brogdon, Williams, Helm, Armstrong, Barnhouse NAB': None Motion carried 5 -0, and the meeting was adjourned at 6:35 p.m. Marcia Eoutwell, Authority Secretary -2- Mary Lou Barnhouse, Chair Fund Ambulance Ambulance Capital E-911 93�� E-911 Services TOTAL Project Management City Hall/Police Station 76th & 169 Engineering 86th & Main Intersection TOTAL Total IWOO 69.93 1,049.20 5,728.50 3,250,12 1,546A0 45.20 567.71 2,397.24 10,019.93 636.13 861.07 2,583.35 122.56 14,419.72 5,748.97 2,251.55 255.45 51,653.03 3. I 1 "1111,16, , BMIRTIff 1,824.00 2,670.00 JA '6 1 3 673. 404.. 8 , 195 763. 3 '0 . , 0 ]25. OPW& Capital Improvements OPW& Sales Tax Cam! Garage Wo±ersComp Self Insurance Debt Service TOTAL Debt Semi TOTAL 185 City Garage TOTAL 150 WoaersComp TOTAL ■. 1,070.97 .8» ?< 77/$83] 7\¢a «a] � \ \ \« _ .. Claims Tot W--- —� . &= %G4 WASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMENT 07/14/01 OVERTIME `DOTAL EXPENSES EXPENSES r �l z Utility Billing 0000 2,223029 Wastewater 1051,36 69237,74 Refuse 38.04 69069,10 4dide —a �t6.*C � s 3 �„ '� .r! , ..,�. , �, < ✓_ ., �.�<r .c.,e/" 9"'iE' � �;i+ r ge1� August 7, 2001 PAY PERIOD ENDING DATE 07/28/01 DEPARTMENT OVERTIME TOTAL EXPENSES EXPENSES Utility Billing 0.00 2,216.90 Wastewater 704.18 5,183.74 Refuse 397.12 5,833.58 APPROVED: August7,2001 N�N TO- HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM. SHERRY BISHOP FINANCE DIRECTOR SUBJECT: OWRB "LETTER OF BINDING AGREEMENT" DATE: August 4, 2001. BACKGROUND: The Oklahoma Water Resources Board (OWRB) operates the State Revolving Fund (SRF) loan program and the Financial Assistance Program (PAP). These programs provide low interest financing for eligible projects. The OPWA has taken advantage of OWRB financing for water and wastewater projects in the past. Phase 11A improvements to the wastewater treatment facility have been completed and engineering of Phase IIB improvements is in progress. The OPWA Trustees approved Resolution No. 200104 on March 20, 2001 authorizing an application with the OWRB to finance Phase 1113 improvements to the wastewater treatment facility. On July 10, 2001, the OWRB approved awarding a Clean Water-State Revolving Fund (CW-SRF) loan to the OPWA. The loan is an interim construction loan for an amount not to exceed $2,985,604 at 4.25 % interest plus an administrative fee of 0. 5 % on the outstanding balance. The loan matures no later than two years following the completion of construction. At that time, permanent financing will be arranged with the OWRB. A written acceptance acknowledging the terms and conditions of the loan and the use of federal and state funds by the OPWA Trustees is required by the OWRB. Upon OPWA acceptance of the " Letter, " the state will be committed to make the loan and will reserve the funds until July 10, 2002. Staff recommends that Trustees accept the "Letter of Binding Commitment" from the Oklahoma Water Resources Board to make a Clean Water State Revolving Fund loan to the OPWA. ME OW RB letter dated July 12, 2001 DUANE A. SMITH EXECUTIVE DIRECTOR STATE OF OKLAHOMA WATER RESOURCES BOARD LE'rTER OF BINDING COMMITMENT Mary Lou Barnhouse, Chairperson The Owasso Public Works Authority 207 South Cedar Owasso, Oklahoma 74.055 Dear Ms. Barnhouse: FRANK KEATING GOVERNOR Re- Binding Commitment to Make a Clean Water State Revolving Fund (CW-SRF) Loan for I Project No. ORF-01 -0004-CW, The Owasso Public Works Authority In accepting this "Letter of Binding Commitment," the Owasso PWA acknowledges that it must agree to the following terms before the loan funds will !.mil The Owasso PWA agrees that this project will be constructed in part with funds directly made available by the U.S. Environmental Protection Agency Capitalization Grant to the State of Oklahoma. As a result, the applicant agrees to continue to document compliance with the Federal Clean Water Act and all other Federal cross-cutting laws anM authorities. 2. The Owasso PWA agrees that only those items specified on the enclosed ORF-43 are eligible for CW-SRF funding. 3800 N. CLASSEN BOULEVARD ® OKLAHOMA CITY, OKLAHOMA 73118 ® TELEPHONE (405) 530-8800 0 FAX (405) 530-8900 Lonnie L. Fanner, Chairman o Richard C. Sevenoaks, Vice Chairman @ Grady Grandstaff, Secretary Ervin Mitchell ® Richard McDonald a Bill Secrest o Dick Seybolt e Wendell Thomasson o Harry Currie 0 Recycled Paper L B. Mary Lou Barnhouse Page 2 The terms and conditions set forth in the Promissory Note, Loan Agreement and other loan documents shall be mutually agreed to and approved by the Owasso P A and ®WRB or their authorized agents as appropriate before said documents are executed and binding upon the respective parties. As stated in the attached OWRB Order, upon applicant's acceptance of this "Letter of Binding Commitment," the funds will be reserved for the Owasso IOWA until duly 10, 2002° Accordingly, this letter of commitment must be accepted by the Owasso PWA as soon as possible in order to proceed in a timely fashion with loan closing. OKLAHOMA WATER RESOURCES BOARD e reeman, Chie �w. ancial Assistance Division i nature�� T (SEAL) PUBLIC ® IN AND FOR 0 STATE OF , ® ry <AH C� e ® ®� ®® "]/Jill AND I t t 0�,� N Page 2 ACCEPTANCE: The Owasso Public Works Authority (Signature) . Date Maw Lou Bamh0us% Chairperson (Signature) Date Marcia Boutwell, City Clerk ATTEST: (Signature) Date mmj Enclosures: OWRB Order e 22 »2 ORF - 43 PROPOSED CONSTRUCTION ITEMS Date: �uly gL -qZo I _ Name of Project: Owasso Public Works Authori Project No.* ORF-01-0004-CW Minor variations within an item are to be expected and will not affect its eligibility. Any changes in the items, or substantial changes within an item, however, will be considered ineligible unless reconsideration is specifically required and approved by the Oklahoma Water Resources Board. L®BC Distribution List: Ronald D. Gates Attorney at Lair Suite 60, Park Centre 525 South Main Tulsa, OK 741 05 Tiger Feng, OWRB Engineering/Technical Section BEFORE OKLAHOMA IN THE MATTER OF LOAN APPLICATION NO. CRF- 01- 0004 -CW IN THE NAME OF THE OWASSO PUBLIC WORKS AUTHORITY, TULSA A COUNTY, OKLAHOMA ORDER APPROVING LOAN APPLICATION This matter came on for consideration before the Oklahoma Water Resources Board ( "Board ") on the 10th day of .July 2001. The applicant, The Owasso Public Works Authority ( ",Authority ") has made application to the Board for a loan from the Wastewater Facility Construction Revolving Loan Account, also referred to as the CW RF, pursuant to 82 O.S. 1991, Sections 1085.51 et sego The Authority intends to use the loan for wastewater system improvements to achieve full compliance with State and Federal standards. YN Y,*%-CFrW-fT'T ORF-01-0004-CW 4. The Board's staff is authorized to determine what additional conditions or requirements shall be necessary in order to assure the soundness of the loan and compliance with applicable financial and legal requirements. 5. The loan shall be subject in all respects to the provisions of the Promissory Note, Loan Agreement, and other loan documents which shall be executed by proper officials of the Authority and a Board member at or prior to loan closing as appropriate. So ordered this 1 Oth day of July 2001 in regular and open meeting of the Oklahoma Water Resources Board, OKLAHOMA WATER RESOURCES BOARD Grady randstaff, Chairman 01114M Ervin Mitchell, Secretary (SEAL)