HomeMy WebLinkAbout2001.08.21_OPGA AgendaTYPE OF MEETING: Regular
DATE: August 21, 2001
TIME: 6:30 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 4:00 p.m. on
Friday, August 17, 2001.
&--
Marciarcia outwell, Atu*fthoitySecretaearnVy
1. Call to Order
Chairman Bai--nhouse
2. Flag Salute
3. Roll Call
4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from
consent by request. A motion to adopt the Consent Agenda is non -debatable.
A. Approval of the Minutes of August 7, 2001 Regular Meeting.
Attachment #4-A
Owasso Public Golf Authority
August 21, 2001
Page 2
B. Approval of Claims.
Attachment 44-B
5o Consideration and appropriate Action Relating to a Request for ` rustce Approval of a
"Carry -Over" Budget and Supplemental Appropriation to the OPGA Fund,
Ms Bishop
Attachment 95
The staff will recommend Trustee approval of the requested carry-over fTorn fY 2000-2001
and approval of a supplemental appropriation to the OPGA fund, Administration
Department budget of $5000,
6, Report from OPGA Manager.
7. Report from OPGA Attorney.
Owasso Public Golf Authority
August 21, 2001
Page 3
Adjournment.
The Owasso Public Golf .Authority met in regular session on 'Tuesday, .August 7, 2001 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 3., 2001.
ITEM 1 CALL TO ORDER
Chairman Barnhouse called the meeting to order at 7:08 p.m.
ITEM 20 FLAG SALUTE
The flag salute was held during the OPWA meeting preceding this meeting.
PRESENT ABSENT
Lary Lou Barnhouse, Chair
Randy Brogdon, Nice Chair
Will Williams, Trustee
Rebecca Armstrong, Trustee
Michael Helm, Trustee
STAFF
Tarry Mitchell, City Manager
Donald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING !Q-A-REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of of l l . Regular Meeting.
B. Approval of
The consent agenda included minutes of the July 17, 2001 regular meeting, by reference made a
part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public
Golf Authority $75,685.16; (2) Payroll #1 $40,869.18; (3) Payroll #2 $24,516.77. Mr Williams
moved, seconded by Ms Armstrong, to approve the consent agenda.
AYE: Williams, Armstrong, Helm, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
Owasso Public Golf Authority
ITEM 5: REPORT FROM OPCA MANAGER
No report,
ITEM 6: REPORT FROM OPGA ATTORNEY.
.
No report,
ITEM 7: NEW BUSINESS,
None.
ITEM 8 o ADJOURNMENT
Mr Williams moved, seconded by Ms Armstrong to adjourn,
AYE: Williams, Armstrong, Brogdon, Holm, Barnhouse
NAY: None
Motion carried 5%0, and the meeting was adjourned at 7:09 p.m.
Marcia Boutwell, Authority Secretary
July 17, 2001
Mary Lou Barnhouse, Chair
-2-
R
Fund
Total
General 105 Municipal Court
634A7
110 Managerial
1,485.36
150 General Government
11,012.04
160 Community Development
4,992.64
170 Engineering
383.81
175 Information Systems
203.95
181 Support Services
4,675.68
201 Police Services
9,735.58
215 Police Communications
153.68
221 Animal Control
1,494.74
250 Fire Services
130,059.10
280 Emergency Preparedness
90.32
300 Streets
10,903.81
515 Park Maintenance
3,184.41
550 Community Center
3,07534
710 Economic Development
49.50
TOTAL 182,134.43
Ambulance
255 Ambulance
1,496.97
TOTAL
1,498.97
Ambulance Capital
255 Ambulance
7,143.15
TOTAL
7,143.15
Capital Improvements
Computerization
4,100.00
TOTAL
4,100.00
Bond Projects
City Hall/Police Station
118,075.22
TOTAL
118,075.22
®PGA
Merchandise
2,852.98
Food and Beverage
670.50
605 Cart Operations
70.62
610 Golf Course Maintenance
5,044.00
690 Golf Administration
3,732.42
800 Debt Service
38,934.43
TOTAL
51,304.95
®PWA Refunds
400 Administration
405 utility Billing
420 Water
450 Wastewater treatment punt
455 Wastewater Collection
460 Refuse Collections
465 Recycle Center
OPWA Capital Improvements
XMIM IIiC�!'lI
City Garage
Workers' Camp Self Insurance
101.51
2.,,973.19
4,34831
19,821.72
16,023.55
5,378.99
10,273.52
2,353.40
61,274.59
104,867.09
51,253.26
156,120.3
111,498.65
111,498M
9,329.42
9,39.42
4,414.41
TOTAL 4,414A1
Claims Total 706,894.14
08/11/01
DEPARTMENT
OVERTIME TOTAL
EXPENSES EXPENSES
Cetc ons,,
15'9
Cart Operations 0.00 2,499.45
Food & Beverage
...... ... . .......
August 2l , 2001
Trustee
mm
3,994.75
TO. HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC GOLF AUTHORITY
FROM. SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: UEST FOR CARRYOVER BUDGET APPROPPITATION
DATE: August 15, 2001
AC
Since 1993, the City Council has approved a "carryover" supplemental appropriation. A
66 carryover" budget is a concept wherein budgeted, but unexpended, funds from one fiscal year
may be re -budgeted (appropriated) to the next fiscal year. The goal of a carryover budget is to
encourage economy and efficiency in the use of public funds.
Traditional public sector budgets "reward" the expenditure of all of the funds under a manager's
control and "justify" an increasing level of appropriations in subsequent fiscal years. Efforts to be
efficient and save money often are "rewarded" by a reduction in future budgets.
The carryover budget promotes a philosophy of "save and invest it" rather than "spend it or lose
it." Managers who save money from last year's budget are rewarded by the possibility of a
carryover appropriation to the new fiscal year budget. This is the ninth year for the City's
managers to operate under a carryover budget concept.
One project budget in the OPGA Fund for FY 2000-01 is currently in progress and the $5,000
budget should be carried over to supplement the FY 2001-02 budget. That project is the
construction of oak display cases for the clubhouse entry hall.
II:R<110101 RUN
�1►1 i7�U4Y ��7\A
Staff recommends Trustee approval of a supplemental appropriation to the OPGA Fun
Administration Department budget for $5,000. 1