HomeMy WebLinkAbout2012.06.12_Worksession AgendaPUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL, OPWA, AND OPGA
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Special
June 12, 2012
6:00 P.M.
Old Central Building
109 N. Birch
RECEIVED
'JUN 0 F) 2012
City Clerk's Office
Notice and agenda filed in the office of the City Clerk and posted on the City Ha bulletin board
at 6:00 PM on Friday, June 8, 2012. Azw Sherry Bisho ity Clerk
AGENDA
Call to Order
Mayor Doug Bonebrake
2. Discussion relating to Administrative Items
Ms. Bishop
Attachment #2
A. Supplemental Appropriations Fiscal Year End
3. Discussion relating to City Manager Items
Mr. Ray
Attachment #3
A. Budget Discussion
B. FOP and IAFF contract Status Updates
C. Board and Committee Appointments
D. City Manager Report
Sales Tax Report
First Bank Building
4. Report from City Councilors
5. Adjournment
y..
O.T Cit \+vit .ut t Limits-
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Janet Isaacs
Assistant Finance Director
SUBJECT: Supplemental Appropriations Fiscal Year End
DATE: June 8, 2012
BACKGROUND:
The City of Owasso operates under the provisions of the Municipal Budget Act. In accordance
with the Budget Act, all funds of the City with revenues and expenditures are required to have
annual budgets. Expenditures may not legally exceed the appropriation or budget within a
department or a fund.
The City Manager has the authority to transfer appropriations between line items within a
department or to transfer appropriations between departments within the same fund. A
supplement or increase in total appropriations in a fund requires City Council approval.
The trust authorities (OPWA and OPGA) are required to prepare an annual budget and submit a
copy to the City as beneficiary of the trust. However, there are no further requirements such as a
legal restriction on spending.
PROPOSED BUDGET AMENDMENTS:
General Fund -
Sales Tax Revenue and Transfer
Under the pledged revenue requirements of the OPWA bond indentures, the City
transfers all of its sales tax collections to the OPWA Sales Tax Fund; the OPWA transfers
two cents of the sales tax less payback agreements back to the General Fund.
The sales tax collection for the year is $18,343,008 which is $379,008 more than the
budgeted revenue. Due to the sales tax revenue in the General Fund exceeding
projections in the amount of $379,008, the transfer to the OPWA Sales Tax Fund will
exceed budget by the same amount. A budget amendment of $379,008 is requested to
allow for the transfer of those unexpected revenues and to ensure compliance with the
voter approved sales tax ordinance.
Ambulance Service Fund -
Ambulance Division
Staff is requesting approval of a budget amendment in the Ambulance Service Fund,
increasing appropriation for expenditures in the Ambulance Division Budget by $15,000
for personnel services; fuel cost and billing services. Adequate funding is available in the
Ambulance Service reserves to fund a supplemental appropriation in the amount of
$15,000.
Community Development Block Grant (CDBG) Fund -
CDBG 1 1 Grant
The CDBG 1 1 project was originally budgeted in fiscal year 2012 in the amount of
$108,000. On July 5, 2011, the City of Owasso was allocated through Tulsa County CDBG
Urban County Program $108,114.
Staff is requesting a budget amendment in the CDBG Fund, increasing revenues and the
appropriation for expenditures in the amount of $114 to allow for the additional amount
of the awarded grant.
OPWA Sales Tax Fund
Transfer from OPWA Sales Tax Fund -
The sales tax collection for the year is $18,343,008 which is $379,008 more than the
budgeted revenue. Due to the sales tax collection increase in the OPWA Sales Tax Fund,
the remaining restricted one cent sales tax transfer to the Capital Improvement Fund
exceeded budget by $274,700. Staff is requesting the Trustees to approve a budget
amendment in the OPWA Sales Tax Fund increasing appropriation in the amount of
$274,700.
RECOMMENDATION:
Staff intends to recommend City Council approval of budget amendments in the following
funds:
General Fund - Increase estimated revenues by $379,008 and the appropriation for
expenditures by $379,008.
Ambulance Service Fund - Increase appropriation for expenditures by $15,000.
CDBG Fund - Increase revenues and the appropriation for expenditures by $114.
Staff intends to recommend Trustees approval of budget amendments in the following fund:
• OPWA - Sales Tax Fund - Increase appropriation for expenditures by $274,700.
ATTACHMENTS:
Supplemental Budget Spreadsheet
Recommended Budget
Supplementals
Work Session June 12, 2012
General Fund
Sales Tax
Transfer to OPWA Sales Tax
General Fund Totals
Ambulance Service Fund
Personnel Services
Fuel
Billing Services
Ambulance Service Fund Totals
Community Development Block Grant (CDBG)
CDBG i 1
CDBG Fund Totals
OPWA Sales Tax Fund
Transfer to Capital Improvements Fund
CDBG Fund Totals
Increase
Increase
Estimated
Appropriation
Revenue
for Expenditures
379,008
379,008
379,008 379,008
4,000
5,000
6,000
0 15,000
114 114
114 114
0 274,700
0 274,700
C:\Users\]anet_isaacs\Documents\Budget Supplementals\FY12\[Budget Supplements_fyl2.xls]Supplemental_Funds
City of Owasso FY 2011-2012
Monthly Sales Tax Comparisons
$2,000,000
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
Year-to-Date Sales Tax Totals
$20,000,000
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
---o--- Budget * Last Year t Actual
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
City of Owasso
Sales Tax Report
Budget to Actual Comparison
June 8, 2012
Actual Collections
Budget Projections
Over (Under) Projection
Amount
Percent
Amount
Percent
Amount
Percent
Jul
$ 1,521,672.39
8.5%
$ 1,525,000.00
8.5%
$ (3,327.61)
-0.2%
Aug
1,485,585.66
8.3%
1,465,000.00
8.2%
20,585.66
1.4%
Sep
1,485,891.81
8.3%
1,460,000.00
8.1%
25,891.81
1.8%
Oct
1,517,700.88
8.4%
1,510,000.00
8.4%
7,700.88
0.5%
Nov
1,420,986.61
7.9%
1,420,000.00
7.9%
986.61
0.1%
Dec
1,488,693.19
8.3%
1,450,000.00
8.1%
38,693.19
2.7%
Jan
1,655,568.87
9.2%
1,680,000.00
9.4%
(24,431.13)
-1.5%
Feb
1,748,279.70
9.7%
1,720,000.00
9.6%
28,279.70
1.6%
Mar
1,405,820.76
7.8%
1,350,000.00
7.5%
55,820.76
4.1%
Apr
1,454,786.62
8.1%
1,340,000.00
7.5%
114,786.62
8.6%
May
1,610,102.97
9.0%
1,544,000.00
8.6%
66,102.97
4.3%
Jun
1,547,918.80
8.6%
1,500,000.00
8.4%
47,918.80
3.2%
Totals
$18,343,008.26
102.1%
$17,964,000.00
100.0%
$379,008.26
2.1%
City of Owasso
Sales Tax Report
Two Year Comparison
June 8, 2012
Fiscal 2011-2012
Fiscal 2010-2011
Increase or (Decrease)
Percent
Percent
Amount
of Budget
Amount
of Actual
Amount
Percent
Jul
$ 1,521,672.39
8.5%
$1,485,552.57
8.5%
$36,119.82
2.4%
Aug
1,485,585.66
8.3%
1,409,806.38
8.0%
75,779.28
5.4%
Sep
1,485,891.81
8.3%
1,433,235.57
8.2%
52,656.24
3.7%
Oct
1,517,700.88
8.4%
1,467,321.34
8.4%
50,379.54
3.4%
Nov
1,420,986.61
7.9%
1,362,551.29
7.8%
58,435.32
4.3%
Dec
1,488,693.19
8.3%
1,423,010.85
8.1%
65,682.34
4.6%
Jan
1,655,568.87
9.2%
1,640,741.37
9.4%
14,827.50
0.9%
Feb
1,748,279.70
9.7%
1,675,132.30
9.6%
73,147.40
4.4%
Mar
1,405,820.76
7.8%
1,327,302.74
7.6%
78,518.02
5.9%
Apr
1,454,786.62
8.1%
1,310,850.43
7.5%
143,936.19
11.0%
May
1,610,102.97
9.0%
1,506,255.74
8.6%
103,847.23
6.9%
Jun
1,547,918.80
8.6%
1,487,182.33
8.5%
60,736.47
4.1%
Totals
$18,343,008.26
102.1%
$17,528,942.91
100.0%
$814,065.35
4.6%
Note: Fiscal Year 2012 Sales Tax Budget is $17,964,000
City of Owasso
Monthly Sales Tax Revenues
Last Five Fiscal Years
2011-2012 2010-2011 2009-2010 2008-2009 2007-2008
Jul
$ 1,521,672.39
$1,485,552.57
$1,523,296.22
$1,463,146.16
$1,341,097.93
Aug
1,485,585.66
1,409,806.38
1,457,190.41
1,420,417.94
1,322,978.99
Sep
1,485,891.81
1,433,235.57
1,384,785.99
1,453,976.96
1,312,193.14
Oct
1,517,700.88
1,467,321.34
1,386,073.05
1,453,905.08
1,361,802.72
Nov
1,420,986.61
1,362,551.29
1,222,181.35
1,358,986.71
1,335,464.66
Dec
1,488,693.19
1,423,010.85
1,481,442.33
1,497,046.05
1,315,944.77
Jan
1,655,568.87
1,640,741.37
1,558,964.00
1,662,272.89
1,628,566.99
Feb
1,748,279.70
1,675,132.30
1,660,458.42
1,621,964.23
1,575,026.08
Mar
1,405,820.76
1,327,302.74
1,283,250.04
1,299,354.84
1,292,129.15
Apr
1,454,786.62
1,310,850.43
1,288,894.21
1,289,190.50
1,313,532.63
May
1,610,102.97
1,506,255.74
1,506,435.50
1,430,199.15
1,333,170.96
Jun
1,547,918.80
1,487,182.33
1,513,720.24
1,392,852.76
1,432,255.94
$18,343,008.26
$17,528,942.91
$17,266,691.76
$17,343,313.27
$16,564,163.96
City of Owasso
Monthly Use Tax Revenues
Last Five Fiscal Years
2011-2012 2010-2011 2009-2010 2008-2009 2007-2008
Jul
$41,490.75
$42,547.09
$77,124.54
$36,613.19
$49,273.64
Aug
52,649.70
34,592.96
58,626.76
31,392.82
47,926.95
Sep
53,050.58
42,904.66
53,157.06
60,065.80
44,881.71
Oct
48,434.75
48,534.10
32,510.05
42,625.22
36,355.27
Nov
43,503.50
42,275.99
37,032.82
44,903.28
54,181.69
Dec
52,051.50
40,466.31
35,727.86
50,941.37
44,638.73
Jan
47,738.06
52,885.66
47,548.94
54,401.73
66,236.96
Feb
55,670.54
54,867.98
45,714.97
106,913.97
35,054.09
Mar
44,139.56
39,200.77
30,888.31
53,825.62
66,812.92
Apr
29,760.17
45,286.77
50,504.67
75,764.40
39,721.35
May
55,835.13
44,615.83
53,407.77
95,874.46
69,451.37
Jun
41,989.03
33,512.24
57,883.91
69,772.60
27,453.09
$566,313.27
$521,690.36
$580,127.66
$723,094.46
$581,987.77