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Home My WebLink About2012.06.19_OPWA Agenda• • 11 Low i:' i- TYPE OF MEETING: Regular DATE: June 19, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, June 15, 2012. - Sher ish ityberk AGENDA Call to Order Chairman Doug Bonebrake 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are conlidered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the June 5, 2012 Regular Meeting and June 12, 2012 Special Meeting Attachment # 3 -A B. Approval of Claims Attachment # 3 -13 C. Acknowledge receipt of the monthly budget status report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to a request for approval of OPWA Resolution No. 2012-03, adopting 01 2 01 annual operating budget • Attachr-irezit i Staff recommends approval of Resolution No. 2012 -03. Owasso Public Works Authority June 19, 2012 Page 2 Consideration and appropriate action relating to a request to increase appropriation for expenditures in the OPWA Sales Tax Fund by $274,7010 Ms. Janet Isaacs Attachment #6 Staff recommends approval of supplemental appropriations in the OPWA Sales Tax Fund. MINUTES OF REGULAR MEETING Tuesday, June 5, 2012 The Owasso Public Tforks Authority met in regular session on Tuesday, June 5, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, June 1, 2012. INEMEFErOlKNW.&'M PRESENT ABSENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Charlie Brown, Trustee Patrick Ross, Trustee 017--y-jim STAFF 51 Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the May 15, 2012 Regular Meeting B. Approval of Claims YEA: Kelley, Ross, Brown, Moberly, Bonebrake NAY: None ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROI THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPWA MANAGER 1107 - =14 9 m IM YEA: Moberly, Ross, Kelley, Brown, Bonebrake NAY: None I WM m Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING 1111111 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a spe6ral meeting on Tuesday, June 12, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, June 8, 2012 F4 F-Al • A: I Rodney Ray opened the floor for discussion on item A, the FY 12-13 Budget Proposal, Discussion was held, It was further explained that item A will be placed on the June 19 agenda for consideration and appropriate action, Rodney Ray and Julie Stevens presented item C, Board and Committee Appointments, and discussion was held. Rodney Ray presented item D. He announced the State of the City to be held on June 27 and encouraged councilors and citizens to attend, Also, a report on the First Bank Building will be completed in 10 to 14 days, The report will include appraisal value, cost estimates for HVAC, and an inspection report. Roger Sfevenf- gave an update on reimbursement funds for the street sweeper and STP funds available that could possibly save the city 930,000 on the 106th & Garnett project, Owosso City CouncillOPWAIOPGA ITEM 3: REPORT FROM CITY COUNCILORS Mayor Bonebrake expressed appreciation for citizen comments and discussion held at the Public Hearing on June 5, ITEM 4: ADJOURNMENT Mr, Ross moved for adjournment, seconded by Ms. Moberly, YEA: Kelley, Ross, Moberly, Bonebrake NAY: None Motion carried 4-0, Meeting adjourned at 7:55 p.m, Juliann M. Stevens, Deputy City Clerk I Doug Bonebroke, Mayor/Chairman Claims List 6/19/2012 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA ADMINISTRATION WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 267.40 UNIFIRST HOLDINGS LP UNIFORM RENTAL 46.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.30 UNITED STATES CELLULAR CORPORATION CELL BILL 59.52 JPMORGAN CHASE BANK WALMART CHARACTER TRNING 95.72 AT &T LONG DISTANCE LONG DISTANCE SERVICE 82.45 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 10.49 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 85.57 TOTAL OPWA ADMINISTRATION 691.4 UTILITY BILLING TODD C. KIMBALL NETER READER 510.75 KATHLEEN A BALSIGER METER READER 148.05 TYRONE EUGENE DINKINS METER READER 222.75 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,258.24 TODD C. KIMBALL METER READER 474.30 TYRONE EUGENE DINKINS ETER READER 290.40 KATHLEEN A BALSIGER METER READER 539.10 TOTAL UTILITY BILLING 3,443.59 WATER CITY GARAGE VEH PARTS FOR RESALE - MA 234.75 CITY GARAGE LABOR/OVERHEAD COSTS - MA 1,000.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE 126.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 49.72 FLEETCOR TECHNOLOGIES FUELMAN - MAY, 2012 1,660.37 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.72 JPMORGAN CHASE BANK GRAINGER- GLOVES /EYEWEAR 56.60 JPMORGAN CHASE BANK GRAINGER- GLOVES /EYEWEAR 56.60 JFMORGAN CHASE BANK GRAINGERJMAGNIFIERS 42.54 JPMORGAN CHASE BANK FASTENAL -METER SET BOLTS 268.84 CITY OF TULSA UTILITIES WATER 183,563.82 JPMORGAN CHASE BANK WATER PROD - REPAIR CLAMP 302.04 JPMORGAN CHASE BANK ' WATER PROD -METER SETS 1,587.60 JPMORGAN CHASE BANK WATER PROD -METER SETS 519.61 JPI110RGAN CHASE BANK ATWOODS -BOLTS 5.69 CITY OF TULSA UTILITIES WATER 96,150.41 JPMORGAN CHASE BANK LOWES -BOLTS 13.02 PIMORGAN CHASE BANK LOWES- BOLTS /GASKET 7.46 TOTAL WATER 285,690.54 12" WATER LINE - 106TH ST JJPMIORGAN CHASE BANK IWATER PROD -LINE SUPPLIES 776.89 TOTAL 12" WATER LINE -106TH ST 776.89 WASTEWATER TREATMENT JJPMORGAN CHASE BANK IWATER PRODUCTS - CLAMPS 312.48 Page 1 T Claims List 6/19/2012 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER TREATMENT... JPMORGAN CHASE BANK NCL- SUPPLIES 629.68 JPMORGAN CHASE BANK KOMLINE -PARTS FOR GBT 193.41 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 88.09 AT &T LONG DISTANCE LONG DISTANCE SERVICE 8.67 JPMORGAN CHASE BANK CSU WATR PROGRAM - TRAINING 50.00 JPMORGAN CHASE BANK LOCKE- SUPPLIES 9.31 JRMORGAN CHASE BANK FORT BEND - POLYMER 2,790.00 JRMORGAN CHASE BANK GRAINGER -MISC PARTS 119.90 JPMORGAN CHASE BANK WALMART - SLUDGE REMOVAL 1,661.31 FLEETCOR TECHNOLOGIES FUELMAN -MAY, 2012 882.09 UNIFIRST HOLDINGS LP UNIFORM RENTAL 58.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 69.65 ANCHOR STONE COMPANY STONE 204.22 CITY GARAGE LABOR/OVERHEAD COSTS -MA 500.00 WAL -MART CORP SAiMS CLUB 77150903608 OPERATING SUPPLIES 154.17 CITY GARAGE VEH PARTS FOR RESALE - MA 309.56 TOTAL WASTEWATER TREATMENT 8,041.49 WASTEWATER COLLECTION! CITY GARAGE VEH PARTS FOR RESALE - IIIA 121.14 CITY GARAGE LABOR/OVERHEAD COSTS -MA 833.33 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.10 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.10 FLEETCOR TECHNOLOGIES FUEL1&kN -.MAY, 2012 1,556.28 TREASURER PETTY CASH CDUCARLSON 66.50 JPMORGAN CHASE BANK WAYEST - SUPPLIES 65.55 JRMORGAN CHASE BANK GRAINGER- GLOVES /EYEWEAR 56.60 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 VERDIGRIS VALLEY ELECTRIC COOP COFFE€ CREEK ELECTRIC 521.89 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 6.52 JPMORGAN CHASE BANK OREILLY-CHARGER 26.99 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 151.25 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 270.28 JRMORGAN CHASE BANK WATER PROD - RING /LID 225.25 JPMORGAN CHASE BANK WATER PROD -RING RISERS 81.25 JPMORGAN CHASE BANK LOWES- SUPPLIES 12.94 JPIMORGAN CHASE BANK ATWOODS- SUPPLIES 3.99 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 138.45 TOTAL WASTEWATER COLLECTIONS 4,233.91 SANTA FE LIFT STATION GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES - SA 1,841.73 W. N. COUCH, INC SANTA FE LIFT STATION & F 20,328.30 TOTAL SANTA FE LIFT STATION 22,170.03 Page 2 Claims List 6/19/2012 Budget Unit Title Vendor Name Payable Description Wayment Amount REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUELMAN -iMAY, 2012 7,954.43 *E MGMT-REC ROLLOFF JPMORGAN CHASE BANK WASTE MGUT-REFUSE TPING 8,195.28 'E MGMT-RECYCLE TPING UNITED STATES CELLULAR CORPORATION CELL BILL 59.52 4GER-AIR COMPR/ACSRY JPMORGAN CHASE BANK GRAINGER-GLOVES/EYEWEAR 56.60 UNIFIRST HCJ.DINGS LP UNIFORM RENTAL 56.35 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.20 CITY GARAGE LABOR/OVERHEAD COSTS - VIA 3,333.33 JPMORGAN CHASE BANK WASTE-'MGMT-REF TIP FEE 81812.20 CITY GARAGE VEH PARTS FOR RESALE - biA 1,782.36 ITOTAL REFUSE COLLECTIONS FUND GMNDT,,DTAL OPWA STF TRANSFERS CITY OF OWASSO TOTAL OPWASTIF TRANSFERS ldfjz�� 61 Page 3 )RM RENTAL 10.98 R/OVERHEAD COSTS - MA 166.66 S ROLLOFF 200.00 )RM RENTAL 10.98 *E MGMT-REC ROLLOFF 4,544.43 'E MGMT-REC TIP FEE 2,242.05 'E MGMT-RECYCLE TPING 3,089.95 4GER-AIR CQMPR/ACSRY 6.16 4GER-AIR COMPR/ACSRY 520.79 10,792.00 366,128.11 TO CAPITAL IMPROVEME 1,274,700.001 1,274,700.070 1,2749 PAYROLL a PERIOD PAY 1 DATE Department Payroll Expenses Total Expenses OPWA Administration 8,976.79 13,220.88 Utility Billing 4,563.60 7,703.98 Water 10,411.38 17,366.94 Wastewater 13,036.85 21,393.83 .Wastewater--Collectio -6.,564.r7,9 —*-t-,239-5 - -- -=�- - — - Santa Fe Lift Station 1,725.00 1,919.58 Refuse 9,943.85 15,543.85 Recycle Center 1,131.04 2,024.29 FUND TOTAL 56,353.30 90,412.87 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2011 -2012 Statement of Revenues & Expenses As of May 31, 2012 0 WORKING CAPITAL - Ending Balance 2,639,646 2,236,424 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water 356,858 4,313,666 4,613,000 93.51% Wastewater 253,849 2,832,142 3,286,600 86.17% Refuse & recycle 151,972 1,597,498 1,753,100 91.12% Other fees 44,475 457,465 475,700 96.17% Interest & other 1,749 367,449 299,900 122.52% TOTAL OPERATING REVENUES 808,903 9,568,221 10,428,300 91.75% OPERATING EXPENSES: Personal services 167,968 2,050,108 2,286,411 89.66% Materials & supplies 219,084 2,855,627 3,108,610 91.86% Other services 121,510 1,327,522 1,888,767 70.29% Capital outlay 71,312 747,222 754,225 99.07% Debt service 140,074 2,850,241 3,077,036 92.63% TOTAL OPERATING EXPENSES 719,947 9,830,721 11,115,049 88.45% REVENUES OVER EXPENSES 38.22% 8$,956 (262,500) (686,749) TRANSFERS IN (OUT) Transfers in - 250,482 249,900 100.23% Transfers out - (318,671) (300,000) 106.22% TOTAL TRANSFERS - (68,189) (50,100) 136.11% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt 13,062 2,430,399 7,565,432 32.13% Expenditures of OWRB Debt (13,637) (2,433,337) (7,565,432) 32.16% TOTAL OWRB PROCEEDS AND EXPENDITURES (575) (2,938) - NET INCOME (LOSS) 88,381 (333,628) (736,849) WORKING CAPITAL - Beginning Balance 2,973,273 2,973,273 WORKING CAPITAL - Ending Balance 2,639,646 2,236,424 TO: The Honorable Chairman and Trustees Owasso Public Works Authority FROM: Rodney Ray Authority Manager SUBJECT: Resolution No. 2012-03 FY 2012-2013 Annual Operating Budget DATE: June 15, 2012 On May 24, 2012, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 5, 2012. The public hearing provided • opportunity for citizen comment and questions relating to the proposed budget and the City Council heard from 9 residents. Resolution No. 2012-03 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority. UAK*1 0 -10 3 Staff recommends Trustees approval of Resolution No. 2012-03 adopting a Fiscal Year 2012-2013 budget for the OPWA Fund. 30 111113, 11 11111, WHEREAS: The Owasso Public Works Authority was created as a Title 60 Public Trust; and WHEREAS: The Authority Manager has prepared a budget for the fiscal year ending June 30, 2013 (FY 2012 - 2013); and WHEREAS: The budget has been formally presented to the Trustees at least 30 days prior to the start of the fiscal year; and WHEREAS: Certain budget filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY: THAT: Total resources available in the amount of $31,345,541 and total departmental appropriations in the amount of $31,345,541 are hereby established as follows: Administration $708,798 Utility Billing $340,880 Water $3,498,924 Wastewater Treatment Plant $934,595 Wastewater Collections $995,991 Refuse Collections $1,092,624 Recycle Center $305,128 Debt Service $7,528,801 Interfund Transfers Out $15,939,800 THAT: The effective date of this Resolution shall be July 1, 2012. APPROVED AND ADOPTED this 19th day of June, 2012 by the Trustees of the Owasso Public Works Authority. ATTEST: M= APPROVED AS TO FORM: Julie Lombardi, Authority Attorney TO: The Honorable Chairman and Trustees Owasso Public Works Authority FRC". Janet Isaacs Assistant Finance Director SUBJECT: Supplemental Appropriations Fiscal Year End DATE: June 15, 2012 BACKGROUND: Staff is requesting Trustees consideration of budget amendments to the following funds: Owasso Sales Tax Fund RED OMIWINDATION: Staff recommends budget amendments in the following fund: OPWA Sales Tax Fund - Increase appropriation for expenditures in the amount of $274,70,