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HomeMy WebLinkAbout2001.06.19_OPWA AgendaTYPE OF MEETING: Regular DATE: June 19, 2001 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted at City Hall at 4:00 p.m. on Friday, June 15, 2001. Marci �Boulwell, A thonty Secretary L Call to Order 2. Invocation Support Services Director Jim McElrath 3. Flag Salute 4. Roll Call Owasso Public Works Authority June 19, 2001 Page 2 5. Recognition of Outstanding Employees. Chairman Earnhouse Mr Rooney Attachment #5 Chairman Barnhouse will recognize and present Certificates of recognition to employees who participated in Corporate Challenge. 6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of June 5, 2001 Regular Meeting. Attachment #6 -A B. Approval of Claims. Attachment #6-B C. Action Relating to Approval of a Certificate of Completion and Distribution of the 2001 Consumer Confidence Report and Authorization for the Chair to Execute the Document. Attachment #6 ®C Staff has completed and distributed the 2001 Consumer Confidence Report as mandated by the DEQ and recommends that the Chair be authorized to execute the Certificate of Completion. Owasso Public Works Authority June 19, 2001 Page 3 The staff will request Trustee approval of OPWA Resolution #2001 -06. The staff with request Trustee approval of ®PWA Resolution #2001 -07. Owasso Public Works Authority June 19, 2001 Page 4 9. Consideration and Appropriate Action Relating to a Request to Award a Contract for the Purchase of dater Meters. Mr Roberts Attachment #9 The staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Water Products of Oklahoma Inc, Owasso, OK for the purchase of water meters consistent with bid specifications at a cost of $93.50 per 5/8" x 3/4" meter, $1.70.00 per 1" meter, $329.00 per I1/2" meter, and $449.00 per 2" meter. 10. Consideration and Appropriate Action Relating to a Request to Award a Contract for the Purchase of Residential Refuse Containers (Polycarts). Mr Roberts Attachment #10 Staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Williams Refuse Equipment Co Inc, Owasso, OK for a time period through June 30, 2002 to supply residential refuse containers consistent with bid specifications, at a cost of $58.00 per green cart and $60.00 per red cart. 11. Report from OPWA Manager. 12. Report from OPWA Attorney. 13. New easiness. 14, Adjourn- mend. ffu �' = -, 3 TO: CORPORATE CHALLENGE PARTICIPANTS s„ "ROM- MARY LOU BARNHOUSE MAYOR SUBJECT: PARTICIPANT RECOGNITION DATE - ,tune 13, 2001 Corporate Challenge 2001 is now complete, and the City Council applauds you for your participation. You represented the city well, and we are proud of you and your efforts. A total of 49 employees, representing every department, participated this year. Three employees earned a total of four medals. Marcia Boutwell won a bronze medal in the Women's One Mile Race and Rick DeArmond won a bronze medal in the 7.5K Bike Race. Jim McElrath won two medals d a silver in the 5K race and a bronze in the Men's One Mile Race. However, you are all winners in our eyes. The City Council would like to recognize you at the Council meeting on June 19'11. The meeting is held at the Owasso Community Center and begins at 6.30p.m. The employee recognition will be the first item on the agenda, and you will be free to leave as soon as that item is completed. Once again, congratulations on your accomplishments. APRIL 29, 2001 ~ SUNDAY 7.5 k Bike Race Rick Dearmond* Tammy Grimes Michele Dempster Tim Rooney APRIL 21,2001 - SATURDAY TECO Challenge - (Running, Biking, Canoeing) Stan Harwood Stew Harwood Amber Nelson Doug Driver Tim Lampton Corey Burd Cara Plumlee Shane Atwell David Hurst Bob Allen Dennis Thompson Gearld Hoffman Phil Lutz APRIL ~ VARIOUS DATES Golf Russell Carlson Larry Mitchell Dawn Earp Mark Morgan Dan Salts Shannon Saddoris Bruce Kelley Kris DeMauro Jim McElrath Chris Roberts Russell Carlson Amber Nelson Dawn Earp Tim Rooney Rod Alexander Mary Griffin Volleyball Debbie Williams George Bowman Andrea Knoten Tammy Grimes JR Holland Harold Boggs Dan Salts 2001 - TO: MARCIA BOUTWELL CITY CLERK MEMORANDUM Julie Stevens Russell Carlson Johnny-Wayne McKnight Donna Sorrells - Mary Griffin Ronnie Flick Robert Sauer Wayne Raber Roger Stevens Marsha Hensley Tug of War Harold Boggs George Bowman Greg McCall Tim Rooney Janet Jackson Women's One Mile Marcia Boutwell* Men's One Mile Russell Carlson Harold Boggs Jim McElrath* Coed Masters Obstacle Phil Lutz Marsha Hensley Coed Military Obstacle Julie Stevens Greg McCall MAY 1 2001 ~ Softball Hitting George Bowman Teresa Willson Johnny-Wayne McKnight Phil Lutz Debbie Williams Donna Sorrells Janet Jackson Blaine Butcher MAY 5, 2001 ~ SATURDAY 5km Race Harold Boggs Holli Gunther Russell McElrath* * Indicates Individual Medalled in the Corresponding Event McKnight Donna Sorrels Phil Lutz Harold Boggs Tammy rimes Debbie Williams Marcia Boutwell Tim Rooney Greq McCall Tent Captain Tim Rooney Shoot for Hoops Larry Mitchell Debbie Williams Coed Sprint Relay Russell Carlson Julie Stevens Long Jump Johnny Wayne McKnight McCall Carlson Rock Climbing Johnny Wayne McKnight Tammy Grimes Tammy Grimes Fun Walk Janet Jackson Marsha Hensley Julie Stevens Larry Mitchell Russell Jim McElrath Johnny-Wayne McKnight Juliann Stevens Kris Demauro Larry Mitchell lViarcia Boutwell Bronze Medal .~ Women's Mile Mark Morgan Marshal Hensley Mary J 0 Griffin Michele Dempster Phil Lutz Rick DeAnnond Bronze Medal - 7.5K Bike Race Robert Sauer Rod Alexander Roger Stevens ROlli1ie Flick Russell Carlson Shane Atwell Sharmon Saddoris Stan Harwood Stew Harwood Teresa Willson Tim Lampton Wayne Raber Amber Nelson Andrea Knoten Blaine Butcher Bob Allen Bruce Kelley Cara Plumlee Chris Roberts Corey Burd Dan Salts David Hurst Dawn Earp Debbie Grace Debbie Williams Dennis Thompson Donna Sorrells Doug Driver George Bowman Gerald Hoffman Greg McCall Harold Boggs Holli Gunther J R Holland Janet Jackson Jim McElrath Silver Medal - 5K Race Bronze Medal - Men's One Mile Timothy Rooney} Team Co",Captain Tammy Grimes } Team Co~.Captain CORPORATE CHALLENGE PAR TICIP ANTS 49 employees participated in Corporate Challenge Motion carried 5-0. AYE: Williams, Armstrong, Helm, Brogdon, Williams NAY: None The consent agenda included minutes of the May 15,2001 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Works Authority $177,843.07; (2) OPW A Capital Improvements $246,945.01; (3) OPW A Sales Tax $111,498.65; (4) Payroll $37,211.68. Mr Williams moved, seconded by Ms Armstrong, to approve the consent agenda. ITEM 4: REQUEST APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of May 15,2001 Regular Meeting. B. Approval of Claims. A quolUm was declared present. STAFF Larry Mitchell, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ABSENT PRESENT Mary Lou Barnhouse, Mayor Randy Brogdon, Vice Mayor Will Williams, Councilor Rebecca Armstrong, Councilor Michael Helm, Councilor ITEM~ The flag salute was held during the City Council meeting preceding this meeting. at 8:00 to called The Owasso Public Works Authority met in regular session on Tuesday, June 5, 2001 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 1,2001. OW ASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 5, 2001 - 2 - Ms Bishop presented OPGA Resolution #2001-05, which adopts the FY 2001-2002 budget for all funds administered by the Owasso Public Works Authority. Mr Brogdon stated that he will ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ADOPTION OF OPW A RESOLUTION #2001-05, A RESOLUTION ADOPTING AN FY 2001-2002 OPWA BUDGET FOR ALL FUNDS ADMINISTERED BY THE OW ASSO PUBLIC WORKS AUTHORITY. Motion carried 5-0. AYE: Brogdon, Helm, Williams, Armstrong, Barnhouse NAY: None Mr Lutz said that work on Phase IIA of the wastewater treatment plant construction has been completed and a final inspection was held on May 2, 2001. The contract was awarded to Crossland Heavy Contractors in the amount of $1,965,950.00, with two change orders issued increasing the amount of $2,062,015.58. Contract payments to date amount of $1,821,398.50, leaving a final payment amount of $240,617.08. The contractor has provided a one-year maintenance bond as required. Mr Brogdon moved, seconded by Mr Helm, to accept the work performed under the contract and authorize final payment in the amount of $240,617.08. CONSIDERATION AND APPROPRIATE ACTION RELATING TO. FINAL ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR THE WASTEWATER TREATMENT PLANT PHASE IJA IMPROVEMENTS, BETWEEN THE OW ASSO PUBLIC WORKS AUTHORITY AND CROSSLAND HEAVY CONTRACTORS, AND AUTHORIZATION FOR FINAL PAYMENT. Motion canied 5-0. AYE: Williams, Armstrong, Helm, Brogdon, Barnhouse NAY: None Mr Cates said that QuikTrip Corporation has requested a Sanitary Sewer Payback Agreement for the sanitary sewer line they constructed to serve their new facility on the southeast corner of E 76th N and U.S. Highway 1 cost per acre of $5580.31 has been established to be paid to the Authority the undeveloped land in the payback area at the time The them to agreelTIent the agreement is approved the at their meeting on April 3, 2001. Williams moved, seconded by Ms Armstrong, to approve the Sanitary Payback Agreement with QuikTrip Corporation, and authorization for the Chair to execute the agreement. ITEM 5 : CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPRO V AL__QE A SANITARY SEWER PAYBACK AGREEMENT. June 5, 2001 Owasso Public Works Authol1ty - 3 -. Marcia Boutwell, Authority Secretary Mary Lou Barnhouse, Chair Motion carried 5-0, and the meeting was adjourned at 8:06 p.m. AYE: Brogdon, Williams, Armstrong, Helm, Barnhouse NAY: None Mr Brogdon moved, seconded by Mr Williams to adjourn. ITEM 11: ADJOURNMENT None. IIIrM.J1t No report. ITEM 9: REPORT FROM OPW A ATTORNEY. No report. Williams, be voting against this budget because of the percentage of increase over FY 2000-2001 and because he is concerned about the high cost of insurance premiums. He also refelTed to the same statements he had made concerning the General Fund budget during the City Council meeting. Mr Williams moved, seconded by Ms Voss, to approve OPW A Resolution #2001."05, adopting a budget for 2001-2000. June 5, 2001 Owasso Public Works Authority City of Owasso Claims 6/19101 Total Deposit 40.00 105 Municipal Court 194.36 110 Managerial '1 120 Finance 972.34 150 Government 0 H30 Community 1 5.aO 170 452.03 175 Information 383.99 181 Support Services 6,407.27 201 Police Services 14,452.88 221 Animal Control 1,016.78 250 Fire Services 8,756.21 280 Emergency 160.84 300 Streets 35,069.50 515 Park Maintenance 7,359.92 550 Community Center 1,751.09 1.0TAL 255 Ambulance 74.51 TOTAL 6,197.85 Ambulance Capital 255 Ambulance 748.46 TOTAL 748.46 E-911 E-911 Services 2,098.90 TOTAL 2,098.90 Bond Projects City Hall/Police Station 22,630.00 TOTAL 22,630.00 OPGA Merchandise 16,605.83 600 Golf Shop 324.00 605 Cart Operations 33.52 610 Golf Course Maintenance 3,492.68 690 Golf Administration 670.20 691 Clubhouse 4,418.25 800 Debt Service 4,138.04 TOTAL 29,682.52 OPWA Refunds 200.00 400 Administration 2,314.68 405 Utility Billing 4,099.04 420 Water 18,907.82 450 Wastewater treatment plant 12,726.09 455 Wastewater Collection 9,068.19 480 Refuse Collections 11,020.22 150 TOTAL Self 1 1 23,000.00 23,000.00 Debt Service TOTAL OPWA Sewer Line Extension 3,921.17 62,257.21 485 Recycle Center TOTAL <~~ 6.63 .63 36,833.37 TF'\ANSFER FROM OPWA TRANSFER FROM OPWA TRANSFER FROM OPWA TRANSFERS TOTAL CITY COMP GENERAL FUND AlP TRANSFER REPORT CITY OF OWASSO OPWA VENDOR TRANSFER OPWA FROM OPWA FROM OPWA 6.67 3,841.67 TRANSFERS TOTAL SELF..INS GENERAL FUND CITY AMOUNT AlP TRANSFER REPORT CITY OF OWASSO OPWA Trustee Trustee Chairman June 19, 2001 APPROVED: 6,151.01 401.27 Refuse 6,545.54 1414.89 Wastewater 06/02/01 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PERIOD ENDING DATE REPORTING REQUIREMENTS: The report is based on calendar year data. The 2001 report includes data from January through December 2000 for monitoring done in 2000, as well as data from other monitol1ng that is on a longer monitOling cycle. The report must contain the following: This right-to-know requirement is a centerpiece of the 1996 amendments to the Federal Safe Drinking Water Act. The U.S. Environmental Protection Agency (USEPA) published the final mle in August 1998 that establishes the requirements for the report's content, format and distribution requirements. The annual report to community water system customers, and others that may dlink the water summarizes information that each community water system already must collect to comply with the Federal Safe Drinking Water Act. A community water system owner does not need to collect any new monitol1ng data just for the report. The report contains basic information on the source(s) of the community water system's water supply and levels of any detected contaminants in the water. In addition, the report includes information on compliance with other dlinking water rules and some bl1ef educational information. BACKGROUND: Beghming in 1999, owners of community water systems serving at least residents year round or that have 15 service connections serving year round residents, are required to prepare and distribute an annual Water Quality Report. The report is intended to inform consumers on their source(s) of drinking water, how the water is treated, monitored and delivered, and provide an overview of the quality of water provided. June 11,2001 DATE: CERTIFICATE OF COMPLETION AND DISTRIBUTION HONORABLE CHAIR AND TRUSTEES MEMORANDUM The final action in the reporting process is to submit a Certificate of Completion and Distribution to the ODEQ. Staff confirms that the information contained in the Water Quality Report is COITect and consistent with compliance monitoring data previously submitted to the ODEQ and that the report has been distlibuted in accordance with 40 CFR, 141.155. REPORT STATUS: On June 1,2001, Public Works Department staff, in cooperation with the City of Tulsa, finalized Owasso's 2001 Water Quality Report. The report will be included in customer utility bills distributed throughout the month of June and posted on the City website by July 1, 2001. Additional copies of the report are available to the public at City Hall and the Public Works Administration Building. All community water systems must send a copy of the Water Quality Report to the Oklahoma Department of Environmental Quality (ODEQ) and submit a Certificate of Completion by July 1, 2001. The Certificate of Completion confirms that the information contained in the report is correct and that all distribution requirements have been met. DISTRIBUTION REQUIREMENTS: By July 1,2001 community water systems serving more than 10,000 people must mail or deliver a copy of the Water Quality Report to each water customer. In addition, the system must make an effort to get the repOli to non-bill-paying customers and provide copies upon request. Since the City of purchases water from the Tulsa, specific educational information and monitoring data presented in Tulsa's Water Quality Report were included in Owasso's report. !11 Water system infonnation I!l Name/phone number of contact person I!l Information on public participation II of the water !11 w~~ II source water assessment !11 terIIlS II detected contaminants I!l Likely source( s) for each detected contaminant I!l Information on compliance with drinking water regulations I!l Explanation of violations, potential health effects and steps to correct the violations II Required educational information I!l Explanation of contaminants and their presence in drinking water !11 Warning for vulnerable populations about Cryptosporidium Page 2 Water Quality Report Certification Quality Completion and Distl1bution L RECOMMENDATION: Staff recommends Tmstees approval of the Water Quality Report Completion with Oklahoma of to execute Page 3 Water Quality Report Certification ~J I' .::1 ......" Pi 111 ~! In order to ensure that tap water is safe to drink, USEPA prescribes regulations which limit the amount of certain contaminants in water provided by public water systems. Food and Drug Administration (FDA) regulations establish limits for contaminants in bottled water, which must provide the same protection for public health. .. Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, agricultural livestock operations and wildlife. .. Inorganic contaminants, such as salts and metals, which can be naturally-occurring or result from urban stormwater runoff, industrial or domestic wastewater discharges, oil and gas production, mining or farming. .. Pesticides and herbicides, which may come from a variety of sources such as agricultural urban stormwater runoff, and residential uses. .. Organic chemical contaminants, including synthetic and volatile organic chemicals, which are by-products of industrial processes and petroleum productian, and can also. come from gas stations, urban starmwater runaff, and septic systems. .. Radioactive contaminants, which are naturally accurring or be the result of ail and gas production and mining activities. The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs and wells. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity. Contaminants that may be present in source water prior to treatment are: What Contaminants? Drinking water, including bottled water,Jl1ay reasonably be expected tocontain at least small amounts of some contaminants. The presence of c()ntaminal)ts do.~~not necessarily indicate thatwater poses a health risk. More information about contaminants and p()tential health effects can be obtained by calling the U.S. Environmental Protection Agency (USEPA) Safe DrinkingWaterHotlin(3(800:426-4791). Monitoring The City of Owasso and the City of Tulsa routinelxmonitorfor constituents in your drinking water according to Federal and State laws. In 2000, the City of Tuls<:\an9'Y:i?:ed more than 2,160 samples looking for pollutants that might be dangerous toyour health, and substances that can.make the water smell or taste. bad to people who are sensitive to them. In addition, the City of Owasso monitors yo.ur water monthly for microbiological contaminants and triennially (I.e., once every three years) for lead and copper concentrations. The adjacent tables show the results of our mopito.ring for the period o.f January 1st to December 31St, 2000. The tests showed Owasso's water is safe and meets Federal and State requirements. water from two treatment facilities to our faucets. areas depends on daily changes in supply of Tulsa (which includes Owasso) receive water by the A.B. Jewell Plant Both plants Tulsa has a vast underground network pipes that Which plant provides water to specific areas of the and demand. Generally, customers in the north treated at the 1\t1.99awk Plant and those in the south serve the central areas of Tulsa. Our water is purchased fro.m the City of Tulsa. The water is treated surface water transported from three sources in northeastern Oklaho.ma (Lake Oologah on the Verdigris River, lakes Spavinaw and Eucha on Spavinaw Creek, and Lake Hudson on the Neosho River). After the water reaches the it travels to the Mohawk and A.B. .Jewell water treatment plants where it is treated to remove substances tllat might threaten public health. The City of Owasso is pleased to provide you with the 2001 Annual Drinking Water Quality Report. We want to. keep you informed about the excellent quality water and services delivered to you over the past year. Our goal is and always has been to provide to you a safe and dependable supply of drinking water. uality Report ater Owasso.s 10' .c: ;;: 15 ~ ~ ~ I~I c:i <> d ~)III <~<~)""II 1><1 011 1'<' I.'T"" -0 al>i~ ~ ~ ~ ~ ~ ~ ~)!~>ii~~) A ~)!..~ l! ]il ~ ~ m CCI n"I co rn",-;-E:_--_: ...:.- ,., -- - - :s 'E (ij .5 :1~lml!l; ~1111.mllllll&l!1 1-I~Hnh i ~-lJ)_~t)_ ~ L. c: - -.---.-. - 0 - -- c ;; ~ 11 u ffi ~ (\) IS!.'. :EI..I . ~ ffi ':;; t I- ~ ~ .. g E~ E of- .~ E'., ",.,., <5 E !!:s::il'l8 c:s co-.---- i:: ;g. Q) Q) 'E ~_ ffi Q) Q) ~ 0 't .t9 E g ~ c c . ~ ~~-g@.g ~~ 6-;'~.~ ~ ill g8E~g8g ;:. uE:J8. g- :0..... .r:roEE Q3 'aJ tI) "0 V;oEo..~"O :-E- .~~2>-''i5 .m.ao:a;?; gOE E ~ CE:".re4j'@2 en . ~ ~ ]i ~ ~ ~ ~. ffi ~ ~ .@ e ~ g? e 0 E b2 E:J E c ~ 0 ~ ~ Q.lX ..comoc om roo fA 5 += ):(61--3:0) E E ~ ~ Q) ~ Ili ~ iJ ~ E ~ {3 tI) ~ 02 ~ ~ .s g .2 ~ ~ .2 .~ Q) ~ C fi ~ ~ \1) ~ It . :0 E .2 E ~ do., I-. t"""':2: II ~ 1:; ~:) ft. ~ ~ 8: 5 ~ ~ ~~ .ro~~8 ~~E~e;: TI .&"O't~:3t:.If~~ E ro.c 0 ~ ~ 2 66 ~(/)lf)~ ~~8B15 0 ~ 8~.o~fJ~~Q~ n I Il I~ Ii ~I I I e ~ 11l .!!! c: ;: . . Repair leaky faucets and toilets immediately. Turn off the water while shaving and brushing your teeth. Select proper water level for laundry. Indoors: Landscape with native plants and trees that use less water. Reduce evaporation by covering your outdoor pool. Recycle your pool water. Water the lawn and garden only when needed. Outdoors: Water Conservation Tips We want our valued customers to be informed about their water utility. If you want to learn more, please attend any of the regularly scheduled meetings of the Owasso City Council and the Owasso Public Works Authority. They are held on the first and third Tuesday of each month at the Owasso Community Center beginning at 6:30 p.m. This report shows our water quality and what it means to the customers of the City of Owasso. If you have any questions about this report or concerning your water utility, please contact the Owasso Public Works Department. Inquiries may be directed to Chris Roberts, field operations manager, at (918) 272~4959. Our mailing address is City of Owasso, P.O. Box 180, Owasso, Oklahoma 74055. Importantf.dealth Information Some people may be more vulnerable to contamif'l~nts.indrir1king waterthan the general population. Immuno~ compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their healthcare providers. USEPA and Center for Disease Control (CDC) guidelines on appropriate means to lessen the risk of infection by cryptosporidium and other microbiological contaminantp are available from the Safe Drinking Water Hotline (800.. 426-4791 ). As you can by the tables, our system had no violations. We are proud that our drinking water meets or exceeds all Federal State requirements. We have learned through our monitoring and testing that some constituents have been detected. However, the USEPA has determined that your water at these levels. The Safe Drinking Water Act Amendments of 1996 required the USEPA to reduce the levels of a number of disinfection by-products, including THMs. USEPA must have regulations to this effect in place by 2002. Since the health risks linked to the low-level concentration of some disinfection by-products are unclear and the research in this issue is ongoing, decided to implement the new rules in What Are Trihalomethanes? Tulsa uses chlorine to kill bacteria in our drinking water. Chlorine disinfection has been extremely effective in limiting the outbreaks of such water-borne diseases as typhoid fever, dysentery, and cholera, virtually eliminating them from water supplies in the United States. When leaves and other vegetation decay, organic acids are created. These acids may potentially end up in lakes and rivers. When these acids react with chlorine, the reactions produce new compounds, known as Trihalomethanes or THMs. Water Quality Reports Water Quality Division Department of Environmental Quality P.O. Box 1677 Oklahoma City, OK 73101-1677 Return a copy of your Water Quality Report And the signed Certificate of Completion and Distribution To the following address: (918) 272-2251 Phone: OPWA Chair Title: Mary Lou Barnhouse Name: Signature Certified by: water '" = been distributed to customers (and appropriate availability have given) accordance with 40 CFR, 141.155. Further, the system certifies that the information contained in the report is correct and consistent with the compliance monitoring data previously submitted to the primary agency. 8 Authority Annual Drinking Water Quality Report Certificate of Completion and Distribution @ Authorizes the issuance of two promissory notes; @ Designates Bank One as the trustee bank; @ Approves the loan agreements; @ Approves the note indenture, security agreements, leases and covenants; @ Authorizes payment of fees, expenses and accrued interest; @ Establishes expectations of tax-exempt financing; @ Authorizes the pledge of sales tax revenue; @ Approves the engagement of financial services; @ Authorizes the Chair and staff to take action and execute documents to complete the transaction. OPW A Resolution #2001-06: There are a variety of restrictions placed on the use of funds from the loan programs administered by the OWRB. In order to take advantage of the best interest rates available from the OWRB, this financing will actually consist of two loans. The combined total of the loans will be $2,834,535.03. April 2000, the OPW A Trustees authorized an with the Oklahoma Water Resources Board (OWRB) to finance phase IIA improvements to the wastewater treatment plant. Those improvements have since been completed the construction loan must be converted to permanent financing. June 15, 2001 DATE: RESOLUTION #2001-06 OWRB LOAN -- MEMORANDUM Resolution #2001-06 Last year, the OPW A Trustees approved a series of sewer rate increases. Those revenues are designated to make the debt service payments on these loans. Monthly payments for these loans are included the OPW A budget for fiscal year 200 FUNDING: 2 WHEREAS, the Board has approved a loan application of the BOlTower and the Bon'ower has determined to borrow money from the Board for the purpose of refinancing the outstanding plincipal amount of the Construction Note and to evidence such loan by the issuance of (i) the WHEREAS, the Borrower is authorized and has determined to construct improvements to the Borrower's wastewater system (the "Project") in order to better serve the customers of said Borrower and in payment of part of the cost thereof, the Borrower heretofore borrowed funds pursuant to a $2,581,100 direct SRF interim construction loan (the "Construction Loan") from the Oklahoma Water Resources Board (the "Board"), which Construction Loan is evidenced by the Borrower's Series 2000 Interim Construction Clean Water SRF Promissory Note dated April 12, 2000, and issued in the original principal amount of$2,581,000 (the "Construction Note"); and WHEREAS, The Owasso Public Works Authority, Tulsa County, Oklahoma (the "Borrower"), was organized under Title 60, Oklahoma Statutes 1991, Sections 176-180.4, as amended, for the purpose of furthering the public functions of the City of Owasso, Oklahoma (the "City"); and THEIR LOCAL TRUSTEE; APPROVING AND AUTHORIZING THE EXECUTION TWO (2) LOAN AGREEMENTS; APPROVING AND AUTHORIZING EXECUTION OF A SERIES 2000B SUPPLEMENTAL NOTE INDENTURE; APPROVING AND AUTHORIZING THE EXECUTION OF A SECURITY AGREEMENT; RATIFYING A LEASE, AS AMENDED BY AN AMENDMENT LEASE; APPROVING VARIOUS COVENANTS; APPROVING AND AUTHORIZING PAYMENT FEES AND EXPENSES; ESTABLISHING THE AUTHORITY'S REASONABLE EXPECTATIONS WITH RESPECT THE ISSUANCE TAX-EXEMPT OBLIGATIONS IN CALENDAR YEAR 2001; AUTHORIZING DOCUMENTS PERTAINING TO A YEAR-TO-YEAR PLEDGE OF CERTAIN SALES TAX REVENUE; APPROVING AN ENGAGEMENT LETTER IN CONNECTION WITH FINANCIAL ADVISORY SERVICES; AND CONTAINING OTHER PROVISIONS RELATING THERETO. OW ASSO P1JBLIC WORKS AUTHORITY (2) LOANS FROM THE OKLAHOMA WATER RESOLUTION AUTHORIZING RESOLUTION NO. 2001-06 THE OW ASSO PUBLIC WORKS AUTHORITY 3 Section 2. Designation of Local Trustee. The Borrower hereby designates Bank One Tmst Company, NA to serve as the Local Trustee of certain funds in relation to the 2001B Note. Section L Issuance of Notes. The BOlTower is hereby authorized to accept said loans and issue its 2001A Note and 2001B Note (collectively, the "Notes") payable to the Board. The 2001A Note will be secured by a subordinate lien on the revenues of the System and a year-to-year pledge of the Limited Sales Tax Revenue, with said lien being subject and subordinate to the lien on said revenues securing (i) the BOl1'ower's Series 1993A PromissOlY Note to Oklahoma Water Resources Board dated April 1, 1993, (ii) the BOlTower's Seties 1993B Promissory Note to Oklahoma Water Resources Board dated April 1, 1993, (iii) the Borrower's Utility Revenue Bonds, Series 1996, dated July 1, 1996, (iv) the Borrower's Revenue Refhnding Bonds, Series 1997, dated December 15, 1997, (v) the BOlTower's Public Improvement Revenue Bonds, Sel1es 1998, (vi) the Borrower's Selies 1999B PromissOlY Note to Oklahoma Water Resources Board dated June 30, 1999, (vii) the Borrower's 2001B Note, and (viii) the Borrower's Series 2001C Promissory Note to Oklahoma Water Resources Board dated June 27,2001 (being issued simultaneously with the Notes) (the debt obligations referred to in (i) through (viii) above being referred to collectively herein as the "Outstanding Senior Lien Debt"). The 200lB Note will be secured on a pal1ty as to the System revenue and as to the Limited Sales Tax Revenue with the Outstanding Senior Lien Debt pursuant to the General Bond Indenture dated as of December 1, 1997 (the "General Bond Indenture") between the Borrower and Bank One Trust Company, NA (the "Local Trustee"), as heretofore supplemented and as further supplemented pursuant to the Series 2001B Supplemental Note Indenture dated as of June 1, 2001 (the "Series 2001B Supplemental Note Indenture") and the Series 2001C Supplemental Note Indenture dated as of June 1, 2001 (the "Series 200lC Supplemental Note Indenture"). The officers ofthe Borrower are hereby authorized and directed to execute said Notes and to do any and all lawful things to effect said loans and secure said loans from the Board. The 2001A Note shall bear interest at a zero percent (0%) interest rate, plus a one- half of one percent (1/2%) annual administrative fee on the outstanding principal amount of said 200lA Note. The 2001B Note shall bear interest at a variable interest rate established by the Board. Borrower's Series 2001A Clean Water SRF Promissory Note to Oklahoma Water Resources Board in the Oliginal principal amount of$1,029,535.03 (the "2001A Note") and (ii) the BOlTower's Series 2001B PromissOlY Note to Oklahoma Water Resources Board in the original principal amount of $1,805,000 (the "2001B Note"), said Notes being secured by a pledge of revenue derived from Borrower's water, sanitary sewer, garbage and trash collection systems and the Bailey Ranch Golf Club (hereinafter collectively the "System") and the revenue generated pursuant to a two percent (2%) sales tax received by the BOlTower from the City, which sales tax is levied pursuant to Ordinance No.1 03 the City, as amended by Ordinance No.1 said City (the "Limited Sales Tax 4 Section 8. Fees and Expenses. Upon closing of the referenced loans, the officers of the Borrower are hereby authOlized to disburse (from loan proceeds or other available funds of the Borrower) unto the Borrower's Financial Advisor, Counsel to the Borrower, the Local Trustee, Bond Counsel and the Board certain fees and expenses, including accrued interest and administrative fees, all as set fOlih on Exhibit "A" hereto. Section 7. Lease. The Lease dated July 31, 1973, as amended by an Amendment to Lease dated as of July 1, 1996, between the City of Owasso, Oklahoma, and the Borrower, whereby the City leased its water, sanitmy sewer, garbage and trash collection systems and the Bailey Ranch Golf Club to the Borrower, is hereby ratified and confirmed and the telm of said Lease, as amended, shall extend until the Notes are paid. Section 6. Covenants of BOlTower. Until payment in full of the Notes and performance of all obligations owing to the Board under the Loan Agreements and the instruments executed pursuant hereto, unless the Board shall otherwise consent in writing, the Borrower hereby represents its intent to abide by and carry out the covenants contained in the Indenture, the Security Agreement and the Loan Agreements, which covenants are incorporated herein in their entirety. Section 5. Execution of Security Agreement. The Secul1ty Agreement, by and between the Board and the Borrower (the "Security Agreement"), whereby the BOlTower gives a subordinate security interest in celiain revenues of the System to the Board to secure payment on the 2001 A Note is hereby approved and the Chairperson or Vice Chairperson and Secretmy or Assistant Secretary are hereby authorized to execute same for and on behalf of the Bon'ower, and do all other lawful things to carry out the terms and conditions of said Security Agreement. Execution of Series 2001 Supplemental Note Indenture. 2001B Supplemental Note Indenture, and between the Borrower and the Local Trustee (which supplements and amends the General Indenture as 1, 1 between and as heretofore supplemented and amended), pertaining to the 2001B is hereby approved and the Chairperson or Vice Chairperson and Secretary or Assistant Secretary are hereby authorized to execute same for and on behalf of the Borrower, and to do all other lawful things to carry out the terms and conditions of said Sel1es 2001B Supplemental Note Indenture. The General Bond Indenture as heretofore supplemented and amended and as supplemented pursuant to the terms of the Series 2001B Supplemental Note Indenture and the Series 2001 C Supplemental Note Indenture, shall be refelTed to herein collectively as the "Indenture", Section 3. Execution of Loan Agreement and Loan Agreement For Clean Water SRF Loan. The Loan Agreement For Clean Water SRF Loan and the Loan Agreement, both by and between the BOlTower and the Board (collectively, the "Loan Agreements") are hereby approved and the Chairperson or Vice Chairperson and Secretary or Assistant Secretary are hereby authorized to execute same for and on behalf of the Borrower, and to do all other lawful things to carry out the telms and conditions of said Loan Agreements, 5 [Remainder of Page Intentionally Left Blank] Chairperson or or Assistant Secretary of the are hereby fmiher authorized on behalf the Borrower to approve the disbursement of the proceeds of the Notes and other funds of the Borrower in connection with the issuance of the Notes and the accomplishment of the transaction contemplated herein, and further, to accept, receive, execute, attest, seal and deliver the above mentioned documents and all additional documentation, certifications and instruments and to take such further actions as may be required in connection with the transactions contemplated hereby, and are further authorized to approve and make any changes to the documents approved by this Resolution, for and on behalf of the Borrower, the execution and delivery of such documents being conclusive as to the approval of any terms contained therein. .s.~ction1Q. Sales Tax Pled~. That the Chairperson or Chairperson and Secretary or Assistant Secretary ofthe be and are hereby authorized to execute and deliver any and all documentation on behalf of the pertaining to the pledge Limited Section 9. Certificate. of Designation. The Borrower anticipates that the total amount of tax-exempt obligations (other than private activity bonds) issued by the Borrower or other issuers on behalf of the City of Ow as so, Oklahoma will not exceed $5,000,000 for calendar year 2001 and hereby authorizes the Chairperson or Vice Chairperson and Secretary or Assistant Secretary to execute and deliver on behalf of the Borrower a Certificate of Designation to that effect. 6 Ronald D. Cates, Authol1ty Attorney ~~_. Marcia Boutwell, Secretary THE OW ASSO PUBLIC WORKS AUTHORITY APPROVED AND ADOPTED THIS 19TH DAY OF JUNE, 2001. 8 To be established Pursuant to Closing Order of Borrower Oklahoma Water Resources Board Accmed Interest and Administrative Fee $ 2,500.00 Oklahoma Water Resources Board Rating Fee $37,431.69 Wells Nelson & Associates, LLC. Financial Advisory Fee and Reimbursement For Out-of-Pocket Expenses $17,715.84 Ronald Cates Legal Fee and Reimbursement For Out-of-Pocket Expenses 1 $ 3,500.00 Bank Tmst Company, NA Acceptance Fee and Annual Fees and Expenses Paid at Closing EXHIBIT "A" Last year, the OPW A Trustees approved a series of sewer rate increases. Those revenues are designated to make the debt service payments on these loans. Monthly payments for these loans are included in the OPW A budget for fiscal year 2001-02. FUNDING: @ Authorizes the issuance a promissory note for $1,005000; @ Designates the trustee bank; @ Approves the loan agreements; @ Approves the note indenture, leases and covenants; @ Authorizes payment of fees and expenses; @ Establishes expectations of tax-exempt financing; @ Authorizes the pledge of sales tax revenue; @ Authorizes the Mayor and staff to take action and execute documents to complete the transaction. OPWA Resolution #2001-07: project was by Oklahoma Department Environmental Quality (D EQ). January, the OPW A Trustees approved Resolution #2001-02 authorizing an application with the Oklahoma Water Resources Board (OWRB) to finance the project. The Ator project is currently in progress. The OWRB has approved the application and OPW A Resolution #2001-07 would authorize the execution of that loan. June 15, 2001 DATE: MEMORANDUM Staff recommends Trustee approval of Resolution #2001-07, RECOMMENDATION: 2 WHEREAS, the Board has approved a loan application of the Borrower and the Borrower has detelmined to borrow money from the Board for the purpose of financing the Project and to evidence such loan by the issuance ofthe 2001C Note, said 2001C Note being secured by a pledge of revenue derived from Borrower's water, sanitary sewer, garbage and trash collection systems and WHEREAS, the Borrower has determined to borrow funds pursuant to a $1,005,000 financial assistance program loan (the "Loan") from the Oklahoma Water Resources Board (the "Board"), which Loan is to be evidenced by the Borrower's Series 2001C Promissory Note to Oklahoma Water Resources Board dated June 27,2001, and issued in the original pl1ncipal amount of$1,005,000 (the "2001C Note"); and WHEREAS, the Borrower is authorized and has determined to constmct improvements to the Borrower's wastewater system, including specifically, the installation of new gravity sanitary sewer lines that will divert wastewater flows fi'om the downtown collection system, and eliminate the Ator sewer lift station (the "Project"); and WHEREAS, The Owasso Public Works Authority, Tulsa County, Oklahoma (the "Borrower"), was organized under Title 60, Oklahoma Statutes 1991, Sections 176-180.4, as amended, for the purpose of furthering the public functions of the City of Owasso, Oklahoma (the "City"); and $1,005,000, EXECUTION; UbSlUNATlNU THE AND AUTHORIZING THE EXECUTION LOAN AGREEMENT; APPROVING AND AUTHORIZING THE EXECUTION OF SERIES 2001C SUPPLEMENTAL NOTE INDENTURE; RATIFYING LEASE, AS AMENDED BY AN AMENDMENT TO LEASE; APPROVING VARIOUS COVENANTS; APPROVING AND AUTHORIZING PAYMENT OF FEES AND EXPENSES; ESTABLISHING THE AUTHORITY'S REASONABLE EXPECTATIONS WITH RESPECT TO THE ISSUANCE OF TAX~EXEMPT OBLIGATIONS IN CALENDAR YEAR 2001; AUTHORIZING DOCUMENTS PERTAINING TO YEAR-TO-YEAR PLEDGE OF CERTAIN SALES TAX REVENUE; AND CONTAINlNG OTHER PROVISIONS RELATING THERETO. RESOLUTION OF THE OW ASSO PUBLIC WORKS AUTHORITY AUTHORIZING LOAN FROM OKLAHOMA WATER RESOURCES $1,005,000; RESOLUTION NO. 2001-07 THE OW ASSO PUBLIC WORKS AUTHORITY 3 Section 4. Execution of Series 2001 Supr>lemental Note Indenture. The Series 2001 C Supplemental Note Indenture, by and between the Borrower and the Local Trustee (which supplements and amends the General Bond Indenture dated as of December 1, 1997 between said Section 3. Execution of Loan Agreement. The Loan Agreement, by and between the Borrower and the Board (the "Loan Agreement") is hereby approved and the Chairperson or Vice Chairperson and Secretary or Assistant Secretary are hereby authol1zed to execute same for and on behalf of the Borrower, and to do all other lawful things to carry out the terms and conditions of said Loan Agreement. Section 2. Designation of Local Trustee. The Borrower hereby designates Bank One Trust Company, N.A. to serve as the Local Trustee of certain funds in relation to the 2001C Note. is hereby authorized to accept said loan 2001C Note payable to the 2001C will bv a lien on the revenues the System and a pledge the Limited being on a parity with the lien on said revenues securing (i) the Promissory Note to Oklahoma Water Resources Board dated April 1, 1993, (ii) the Borrower's Series 1993B Promissory Note to Oklahoma Water Resources Board dated Apl1l 1, 1993, (iii) the BOlTower's Utility Revenue Bonds, Series 1996, dated July 1, 1996, (iv) the Borrower's Revenue Refunding Bonds, Series 1997, dated December 15, 1997, (v) the Borrower's Public Improvement Revenue Bonds, Series 1998, (vi) the Borrower's Series 1999B Promissory Note to Oklahoma Water Resources Board dated June 30, 1999, and (vii) the Borrower's Selies 2001B Promissory Note to Oklahoma Water Resources Board dated June 27, 2001 (the debt obligations refenoed to in (i) through (vii) above being referred to collectively herein as the "Outstanding Senior Lien Debt"). The 2001C Note will be secured on a parity as to the System revenue and as to the Limited Sales Tax Revenue with the Outstanding Senior Lien Debt pursuant to the General Bond Indenture dated as of December 1, 1997 (the "General Bond Indenture") between the Borrower and Bank One Trust Company, N.A. (the "Local Trustee"), as heretofore supplemented and as further supplemented pursuant to the Series 2001B Supplemental Note Indenture dated as of June 1, 2001 (the "Series 2001B Supplemental Note Indenture") and the Series 2001C Supplemental Note Indenture dated as of June 1,2001 (the "Series 2001C Supplemental Note Indenture"). The officers of the Borrower are hereby authorized and directed to execute said 2001C Note and to do any and all lawful things to effect said loan and secure said loan from the Board. The 2001C Note shall bear interest at a variable interest rate established by the Board. NOW, THEREFORE, BE RESOLVED THE AUTHORITY, the Bailey Ranch Golf-Club (hereinafter collectively the "System") and the revenue generated pursuant to a two percent (2%) sales tax received by the Borrower from the City, which sales tax is levied pursuant to Ordinance No. 103 of the City, as amended by Ordinance No. 153 of said City (the "Limited Sales Tax Revenue"). 4 Section 10. Necessary Action. The Chairperson or Vice Chairperson and Secretary or Assistant Secretary of the Borrower are hereby further authorized on behalf of the Borrower to approve the disbursement of the proceeds of the 2001C Note and other funds of the Borrower in connection with the issuance of the 2001C Note and the accomplishment of the transaction contemplated herein, and further, to accept, receive, execute, attest, seal and deliver the above mentioned documents and all additional documentation, certifications and instruments and to take Section 9. Sales Tax Pledge. That the Chairperson or Vice Chairperson and Secretary or Assistant Secretary ofthe Borrower be and are hereby authorized to execute and deliver any and all documentation on behalf of the Borrower pertaining to the year-to-year pledge ofthe Limited Sales Tax Revenue for purposes of secul1ng the 2001 C Note. Section 8. Certificate of Designation. The Borrower anticipates that the total amount of tax-exempt obligations (other than private activity bonds) issued by the BOlTower or other issuers on behalf of the City of Owasso, Oklahoma will not exceed $5,000,000 for calendar year 2001 and hereby authorizes the Chairperson or Vice Chairperson and Secretary or Assistant Secretary to execute and deliver on behalf of the Borrower a Certificate of Designation to that effect. Section 7. Fees and Expenses. Upon closing of the referenced loan, the officers of the Borrower are hereby authOlized to disburse (from loan proceeds or other available funds of the Bon"ower) unto the Borrower's Financial Advisor, Counsel to the Borrower, the Local Trustee, Bond Counsel and the Board certain fees and expenses, including accrued interest and administrative fees, all as set forth on Exhibit "A" hereto. Section 6. Lease. The Lease dated July 31, 1973, as amended by an Amendment to Lease dated as of July 1, 1996, between the City of Owasso, Oklahoma, and the BOlTower, whereby the City leased its water, sanitary sewer, garbage and trash collection systems and the Bailey Ranch Golf Club to the Borrower, is hereby ratified and confilmed and the term of said Lease, as amended, shall extend until the 2001C Note is paid, 2001C of obligations owing to the instruments executed pursuant hereto, unless the Board shall otherwise consent in writing, hereby represents its intent to abide by and cany out the covenants contained in the Indenture and the Loan Agreement, which covenants are incorporated herein in their entirety. parties and as heretofore supplemented and amended), pertaining to the 2001 C Note is hereby approved and the Chairperson or Vice Chairperson and Secretary or Assistant Secretary are hereby authOlized to execute same for and on behalf of the Borrower, and to do an other lawful things to carry out the terms and conditions of said Series 2001 C Supplemental Note Indenture. The General Bond Indenture as heretofore supplemented and amended and as supplemented pursuant to the terms of the Series 2001B Supplemental Note Indenture and the Series 2001C Supplemental Note Indenture, shall be referred to herein collectively as the "Indenture" 0 5 [Remainder of Page Intentionally Left Blank] such further actions as may be required in connection with the transactions contemplated hereby, and are further authorized to approve and make any changes to the documents approved by this Resolution, for and on behalf of the Borrower, the execution and delivery of such documents being conclusive as to the approval of any terms contained therein. 6 Ronald D. Cates, Authority Attorney APPROVED FORM: . - Marcia Boutwell, Secretary THE OW ASSO PUBLIC WORKS AUTHORITY APPROVED AND ADOPTED THIS 19TH DAY OF JUNE, 2001. 8 $ 2,500.00 Oklahoma Water Resources Board Rating Fee -Wells Nelson & Associates, LLC. Financial Advisory Fee and Reimbursement For Out-of-Pocket Expenses $6,281 Ronald D. Cates Legal Fee and Reimbursement For Out-of-Pocket Expenses $14,062.50 Legal Fee and Reimbursement Out-of-,Pocket Expenses $ 3,500,00 Trust Company, NA Acceptance and Annual Fees and Expenses Paid at Closing EXHIBIT "A" To date in FY 00-01, work orders have been processed for 305 new water meter installations. Replacement of existing meters accounted for approximately 200 additional meters. Due to growth in our system, we estimate approximately 700 new meters will be required for FY 01-02. These meters will be installed for all new residential and commercial constmction and in locations requiring replacement of existing meters due to malfunctions or zero-consumption. The specified equipment will be upgraded as more meters are installed in the system. With the present equipment, a receptacle supplied with the meter can be connected to the meter and bolted to the lid. A hand-held visual reader is applied to the receptacle and a signal containing a digital meter reading can be seen. All actions parallel typical meter readings, with the exception that the meter reader does not have to lift the lid, clean the surface ofthe glass and take a reading. The meters can be read with a device inserted in the meter lid or passed near the meter. The reading can be sent to the operator or, in the future, to a computerized reader contained in a scanner. Although the City currently does not have automated reading capabilities and reads each meter by contract, we plan to acquire additional equipment to enable automatic data collection in the future. Such a meter will allow cost-effective data collection with maximum accuracy. Over the last few years, the City of Owasso has standardized the water meter for use in our water system. The city standard is based upon the Neptune Pro-Read water meter manufactured by Schlumberger. BACKGROUND: On an annual basis, the Owasso Public Works Authority has purchased 100-700 water meters through the bidding process. The bulk purchase of meters has proven to be an essential savings in terms of cash outlay. The Tmstees last approved a purchase contract with Water Products of Oklahoma on June 20, 2000. The current contract is due to expire on June 30, 2001. June 11,2001 DATE: CHAIR AND TRUSTEES PUBLIC MEMORANDUM ATTACHMENTS: 1. Bid Specification 2. Bid Submittal RECOMMENDATION: Staff recommends the Tmstees award a contract to Water Products of Oklahoma, Inc., Owasso, OK for the purchase of 5/8" X %" water meters at $93.50 each, 1" water meters at $170.00 each 1-112" water meters at $329.00 each, and 2" meters at $449.00 each. FUNDING SOURCE: The FY 01-02 Public Works Department Water Division Operating Supplies budget (line item 61-420-52100) includes sufficient funds to purchase the needed meters. Water Products was the successful bidder on the meter contract awards. The unit price for the following has increased slightly since the last contract: 5/8" X %" meters from $92.50 to $93.50; 1" meters from $160.43 to $170.00; 1-1/2" meters from $319.89 to $329.00; and meters from $433.06 to $449.00 each. V endoI: Quantity: Descripti.Q!l Unit Price Total Price Water Products 700 5/8" X %" meters $ 93.50 $65,450.00 Of Oklahoma 10 1 " meters $170.00 $ 1,700.00 5 1-112" meters $329.00 $ 1,645.00 5 2" meters $449.00 $ 2,245.00 Delivery the meters will be in partial orders over the contract period of July 1, 2001 through June 30, 2002. Orders are to be placed in quantities of not less than ten (10) meters per order. Page 2 Water Meter Contract The 5/8" or 5/8" x 3/4" meter type and model supplied shall be available concun'ently in 3/4", I", I W' and 2", Meter models and designs shall have been continuously manufactured in the U.S, for a minimum of five (5) years and meters being bid must have been approved by the City of Owasso prior to bid announcement. Unless stated otherwise by this standard, the water meters to be fumished will equal or exceed the requirements of A WW A Standard C700-90, or latest revision, with particular reference to flow capacity, displacement pressure loss, accuracy and physical dimensions. CONTROLLING SPECIFICATIONS: When a partial order is needed, delivery must be received in less than 5 working days from the date the order is placed. Delivery is expected to in partial orders as needed, but in quantities of not less than 10 meters per order. Items to be furnished under these specifications are to be delivered to the City Owasso Public Works Department (301 W Second Ave). The listed quantities are the minimum purchased. Additional are to provided at the same unit cost under the terms of the specifications. Water meters to be furnished under this specification V\(ill magnetic drive, permanently register, positive displacement type meters, more specifically described other gENERAL DES(:RIJ>>T[ON: 1, water new The mecifications described are for bids for the purchase of the following minimum expected quantities: 700NEPTUNE5/8ii 3/4"1'-10 USGWATERMETERS 10 NEPTUNE I" 0 USG WATER METERS 5 NEPTUNE 1 5 WATER METER SPECIFICATIONS The size, capacity, accuracy and meter lengths shall be as specified in A WW A Standard C700, latest revision. The maximum number of disc nutations is not to exceed those specified in A WW A C700, latest revision. Only displacement meters of the flat nutating disc type will be accepted because of improved operation. All meters shall consist of a bronze maincase with the serial number stamped on the maincase. GENERAL: An meters furnished shall conform to the "Standard Specifications for Cold Water MetersVl _ C700, latest revision issued by A WW A. The following requirements for specific details are made referring to the selection numbers contained in the A WW A specifications. SCOPE: fumished with providing readings directly the internal odometer. Pads shall be compatible with visual and computerized hand-held readers. The pad shall be protected against internal moisture with a compatible liquid, The use of batteries or pulse accumulators shall not be allowed, The selected vendor shall have at least 10 years of experience in the manufacture of such products, The size and model number of the meter and raised letters on the outer surface of the case. die stamped or on register lid direction of flow shall be cast in manufacturer's serial number will be All bolts, nuts washers shan brass, or stainless material and shall be designed for easy removal after long service, case case shall 5/8'\ 3/4", Iii, BIzVl 1. M~ &PECIFIC _RE@IREMENTS: WATER METER SPECIFICATIONS PAGE 2 The measuring chamber shall be of a 2-piece snap-joint type. The chamber shall be made of non-hydrolyzing synthetic polymer, shall be smoothly and accurately machined and shall contain a removable molded diaphragm of the same materials as that of the chamber. No screws shall be used to secure the chamber together. MEASURING CHAMBER: Registers shall be secured to the maincase by means of a plastic tanlper-proof seal to allow for in-line service replacement. Seal screws are not accepted. All meters must be adaptable to encoder type registers without interruption of the customer's service. The register must contain a low flow indicator with a 1: 1 disc nutating ratio to provide leak detection. Register boxes shall be synthetic polymer or bronze. The register shall have the size, model and date of manufacture stamped on the dial face. The dial shall be of the center sweep pointer type and shan contain 1200 equally divided graduations at its periphery. shall six An direct reading register shall be The register retaining shall straight reading numeral wheels. Registers must ron sealed and dry. flat, of high strength, impact resistant glass designed to absorb impact from the register. llliGISTER: All maincase bolts shall 300 stainless steel to prevent corrosion. Bottom cap bolt lugs shall be enclosed in the maincase and shall have externally exposed, threaded through holes. Main-cases shan be the removable bottom cap type with the bottom cap secured by four (4) bolts on 5/8" and 3/4" six (6) bolts on the I" eight (8) bolts on the 1 W' and cast ana non- will ~RMAINCASE: WATER METER SPECIFICATIONS PAGE 3 All meters shan be guaranteed adaptable to the Neptune ARB Encoder, Central Meter Reading (CMR), Tricon, Neptune Manual Reader (NMR), and the Unigun Electronic Meter Reading Systems. SYSTEMS GUARANTEE: Meter suppliers must have been manufacturing meters for at least ten years, Manufacturers shall have a minimum of five (5) years of production experience with all sizes of . the model quoted for model standardization, Meters and meter parts shall be manufactured in the Continental United States, To ensure accuracy, each meter must be accompanied by a factory test tag certifying the accuracy at the flows required by A WW A C700 (low, intermediate, and full flow), least ten years, All meters will be guaranteed for one year on Registers must be guaranteed material and workmanship, PERFORMANCE: All meters shan removable polypl;opylene plastic strainer screens. The strainer shall located near the before measudng chamber and control block assembly, STRAINERS;, one a synthetic shall a 316 stainless steel nlltating disc shall equipped with a synthetic polymer thrust roller located within the disc slot The roller head shall roll on the buttressed track provided by the diaphragm in the measuring . chamber near the chamber's outport. means or an The control block shall be the same material as the measuring chamber and be mounted on the chamber top to provide sand ring protection, The control block assembly shall be removable to facilitate repairing and allow for a greater disc socket wear surface for increased longevity, Control block assemblies shall designed so as not to allow any magnetic slippage which would a WATER METER SPECIFICATIONS PAGE 4 BID OPENING: JUNE 7,2001 @1 0:00 A.M, 918~371~5100 Telephone Water Products of Okla~Qma. Inc. Company Name BY:~Z~ Signature President Title PO Box 349 Address Owasso, OK Z~Q55-0349 I hereby acknowledge that I have read the specifications and that I am legally bOlmd by the statements on the Bid Proposal- Submittal Pages, TOTAL METER BID 2 AMOUNT FOR 5 METERS 1 9 .00 5 ,00 UNIT PRICE PER METER (1 Y:t ") AMOUNT FOR 10 ") 700 NEPTUNE 5/811 X 3/4" T..I0 PRO-READ usa WATER METERS 10 NEPTUNE 1" 10 PRO-READ usa WATER METERS 5 NEPTUNE 1 Yz" T -10 PRO-READ USG WATER METERS 5 NEPTUNE 1.'-10 T r~n WATER BID PROPOSAL - SUBMITT 4,L PAGE NOTE: COMPLETE THIS AFFrDA VrT AND RETUR1~LWITHHIr:.)I:>ROPOSAL F,nnfPpp"" .vv 00 N..q{p-""" 1I!.~\..v ee............ O~ '''~.e..~ARL..e -:, ~ IlIIlIO' r @e -:. ~~..IlI~ ~~\ \0... ~ ::: .....-e ~ .\ '...."'0"'.. ... .....""'1lI Ov 0 ~ <( .. "" :::..L e T "'~ 'G, 0 ~.. ~~ '::. 1lI@ "\;i....i ".:::j :.!::::- ~ .... 11II .1.V.. ="', ";;. @@" OKL~"{;." ~ ..:'" "::.. ~ .......... C()~~'t. ......... UL S A ..~ ......##I'n4.4 ~vrtbJt 6 JiJ03- My Commission Expires: ~t~blicl v ~~I ~ ,2001. Subscribed and sworn before me this :;j 6.:, day of at a nxea or or as to quantity, or in pl.I.m}/vl;UVtd or between bidder and State, County, or City official exchange money or other thing value for special consideration in the letting of a contract; that the bidder/contractor has not paid, given or donated to any officer or employee of the City of . Owasso. Oklahoma, any money or other things value, either directly or indirectly in the procuring of a contract pursuant to this bid. ) ) S8 ) STATE OF NON COLLUSION BID AFFIDAVIT Following publication of the notice to bid and mailing of the bid packet to prospective bidders, one bid was received from Williams Refuse Equipment Co., Inc, (Owasso, OK) on June 7, 2001. The bid was for a unit pl1ce contract, which specifies $58.00 for the green cart and $60.00 for the red cart. The proposed contract guarantees a fixed price for FY 01-02 regardless of the number of carts ordered. Therefore, staff will not request Trustee approval for the purchase of carts again until next fiscal year. Payment for a bulk purchase must be approved by the Trustees. BID ANALYSIS: In May 2001, staff solicited bids for the bulk purchase of green refuse carts for use in residential trash collection and red carts for use by yardwaste separation customers. The specifications (see attachment) requested a unit price for each color of 90-gallon cart. In FY 00-01 approximately 800 green and 100 red carts were purchased. The carts will be ordered in a minimum of fifty unit quantities. The bid pl1ce per cart and the price of replacement parts are guaranteed for any orders placed until June 30, 2002. BACKGROUND: Annually, the Owasso Public Works Authority solicits bids for the purchase of carts to be used in the residential refuse collection program. The plastic cart collection system has proven to be successful and cost-effective by providing a uniform container that is sturdy, easily identifiable and is compatible with the one-man per route side-loading refuse collection vehicle system. Through the bid process, the city has been able to obtain a consistent price per cart unit and maintain a supply of carts for replacement needs and to supply new customers. June 11,2001 DATE: REQUEST REFUSE COLLECTION CONTAINERS MEMORANDUM ATTACHMENTS: 1. Bid Submittal 2. Bid Specifications 3. Pl1ce Schedule - Replacement Parts 4. Ameri-Kart Wan-anty Agreement RECOMMENDATION: Staff recommends Trustee container contract to Williams Refuse Equipment Oklahoma a period through June 30, 2002 to supply residential refuse containers consistent with bid specifications at a cost $58.00 green cart and $60.00 per red cart. 01.,02 Funding for the purchase of the residential collection containers is included the Refuse Collection Division Budget (line item 61-480-52100). The bid submitted by Williams Refuse Equipment Inc. met the required specifications. The bid is based on the 2000 container, which is presently being the collection system. Page 2 Residential Refuse Collection Containers BID OPENING: JUNE 7,2001 @ 10:15 A.M. COMPLETE AND ATTACH THE NON-COLLUSION BID AFFIDAVIT TO BID. Delivery Date of First 100 Green Polycarts: 45~60 days ARO (918) 272-7215 Phone CO.. INC. WILLIAMS REFUSE P.O. Box 1138 OWASSOf OK 74055 PRESIDENT I am I ~ Submittal I 60.00 8.00 BID PROPOSAL - SUB MITT AL PAGE NINETY (90) GALLON POL YCARTS NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL My CommIssion Expires 4.2.~ My Commission Expires: &~~ Notary P ic -. c.c1_ r day Subscribed and swom before me this INC. ) ) ) COUNTY OK STATE OF NON-COLLUSION BID AFFIDAVIT reserves carts at is It that Public Works Authority will purchase a total of approximately 800 green RXCEPTION: PRICE QUOI'ED 'IO BE DELIVEP.ED IN 100 tJNIT QUANITIES OR .1I.'ORE The purchase price shall be guaranteed for any orders placed during the period from the date of issuance of "Notice of Award" until June 30,2002. HET 4. 91City of Owasso" text shall embedded in cart lid and an identification serial number shall be stamped into the cart body. EXCEPrION: ilCITY OF OTm\SSOaH E11BEDDED IN CART BODY carts must compatible with presently Public Works Authority. )\'!ET The tub the cart shall a high polyethylene, t1ET 7. Applicable support frames and lift bars shan be constructed of 16 gauge galvanized steel (minimum) and all tub stress points supported by steeL MET . 8. The stress points of attachment for the top life bar/support frame will have at least two (2) reinforcement plates measuring 4" x 4" X 1/8" mounted on the inside of the container body. The plates will provide extra support for the bolts which are used to attach the top lift bar. t'!ET 9. The lift bars shall be spaced as follows: (1) Bottom lift bar shall be 13 inches from the ground, and (2) Top lift bar shall be 33 inches from the ground. l1ET 10. The carts shall have 12 inch diameter wheels with semi-pneumatic tires. l1ET 11. The cart lid shan be fully hinged and shan have a high tension rubber wind latch. lYIET 12. These specifications shall be interpreted as minimum requirements. ]\ '1EI' 13. The bidder shall include brochures with the bid submittal showing the polycart specifications. The warranty for the carts shall be clearly stated. A sample cart shall be provided upon request Jl.1ET It is 1. The Owasso Public Works Authority is soliciting a unit price quote for green polycarts with a minimum size ninety (90) gallons; and a unit price quote red polycarts with a ninety Both are being solicited to meet the requirements SPECIFICA TJONS FOR NINETY (90) GALLOI'LPOLYCARTS 14. The bidder shall include a list of replacement parts and the price of each part. The purchase price of replacement parts shall be guaranteed for any orders placed until June 30, 2002. NET 15. Delivery the first 100 green polycarts will be accepted immediately, but no later than October 1, 2001, ~I!ET 1 An carts F' JV:!E':(' POL YCART SPECIFICATIONS PAGE 2 3.75 3.75 6.25 6.25 4.50 EL 2 5 G ;"25 6:25 6.25 13.25' 6.25 20.50 2.00 .45 .55 3.50 1.80 .60 .20 Ie: . :J .15 .15 .25 .25 .40 .30 .25 .15 .25 .10 .15 .15 'il - AL16 GREEN HUB (COLORS AV1HLABLE) AL16B BLACK nUB (COLORS AVAI1,ABLE) AL17 GREEN SErH WHEEL 1\SSY. ,1\L17 BLACK SEMI WHEEL ASSY. (COLORS AVAIL.) ^L11~ SEMI PNEUHATIC TIRE alJ\CK BLOW MOLD wnEEL WJtrrE' BLOW MOLD W1iEEL GREEN '~Ul Err CAP J'1HEEL , BLJ\CK 'QUIET CAP WHEEL BROWN, QUIET CAP WUEEIJ WHITE QUIET CAP Wi.EEL AL045 ALa .1 3/4 II OVLI.l, \ LnTCU FH1\HE; f 'rUB / ALl 1 1/4" ...-.-. Ar..~ 2 1/411 AL3 1/4" AL4 3/JP' aD WAsnr~R (TUB/FRAMEf FfU\HE) J\.L5 3/4" NEOPRENE WJ\.SHER ( AL6 111 aD WJ\.SHER ( AXLE WASHER AL9 EXPJ\.NSION RIVET (PR 90) J\.LB8 AXLE CAP (5/ e II) 1\L9 POP RIVET (HINGE/LID) ALI08 POP RIVET (HINGE/TUB) J\.D69ABS EXTRA LONG POP RIVET ( 'I'UB) AL.11 WJ\.SHER (HINGE) 1\L.13 poP RIVET (FRAME FRAME nlumWARE PK LID WITH HINGE & PIN WINDL1\'l'Cn COHPLF.'I'E J\.L12 WINDLJ\.cn nOOK WIO VINYL 1\L128 WINDLATcn rtooK W VINYL 1\L14 JUNGE ASSF.MBJ..Y conPLETE J\.L148 HJ\.LF HINGE W/O PIN ALl5 HINGE PIN WILLIAMS REFUSE EQUIPMENT CO. INC. P.O. BOX 1138 OWASSO,OI( 74055 (918) 27:?7215 7'/ ,y -J? 7;Z -d~f'Ph F;j)( POLY~J!'{..MtT PAJR'l'n PRI<:m ~F.F" 3(<1/99 WHEELS & nuns P9022 P9023 P90J6 P9037 P9050 P9165 P9166': P9 OJS 7 P91~g " l'9069 1'90'10 LIDS , P91~9 f'90il9 P9015 P9016 P9019 P90~O P9021 P9000 P9001 P9002 P9003 P9004 P9005 P9006 P9007 P900B 1='9009 1='9010 P9011 P9012 P9013 1='9014 P9010 16.00 13.50 PK 90 OS FRAME WIO WHEELS Pi< 90 OS EMCd FRAM~ WId WHEELS PK 90 OS FltoNt FttAME W/WRAV LArcH FK os FRoNt FttAME W/t-LAt LArcH PK OS FRoNt FttAME W/LOWER WRAJ' LATCH PK 90 os t~RoNt FRAME (EMco) W/O LATCH IlK 90 OS REAtt FRAME W 10 AXLE P9065^ 1'9069 13.50 28.00 38.00 13.50 13.50 1'9148 P91tfrf 1'9062 P9062B 1'9063 8.00 38.00 13.50 13.50 JlK 80 FRAMB W /0 PKRO EMco l-;ltAME W /0 WI tEEts !'K80 fRoNt FMME W/O LATCH PK 80 REAR FRAME W/O AXLE PK 90 NS r.rtAME WIO WHEELS PK 90/60 NS F~.oNt FRAME W/WRAV LATCH PK 90/60 NS NtoNt FRAME W/O AxLE PK 90 NS REAR FRAME W /0 AxLE 1'9146 1'9060 1'9061 1'9068 28.00 13.50 13,50 13.50 1'91'15 1'9141 P9058 1'9066 28.00 13.50 PK 60 FRAME W/o WHEELS PK 60 REAR FRAME W /0 AXLE P911\6^ 1'9068/\ FHAM ES FRAM II: I'T. 30.00 1'9151 WIl 1 36.75 7 TUB W/HALF 36,75 1'9101 TUU W/ttAt.J7 fGttEENl 36. 75 4.75 4.75 3,95 3.50 ALl g PK 90/60 AXLE 1813 i'K 80 AXLE 1 ,ATCl t BAR (wttAP) t BAtt ENDS) 1'905.1 P90.'H 1'9071 '/ v / ) 1I1I1L.LI/\IVlb Hl::I-UBE EQUIPMENT CO,~NC. P.O.' BOX 113fj OWASSO, OK 740!lF: ( (7 If?') ,;{ 7 ~. 7,;z IS !'OL Y K ^ I~.T P AIZTS-L1ST I'locr: I' ^OE 7- EFF.3/4/99 PART NUMBER DESCRIPTION ^XU~S & LATCH BAns PRICE 10 Year 100% N(ln~Prondtd 3. TERMS ~ Amen-Kart shrill warrent component parts from fuilute in normal and regular use by the City or Buyer. The City or Buyer will replace any component parts damaged through user, or City BU)'er :negligence, accidental destruction, (normal wear an.d tear excepted). Any component parts determined inope.rable d\le to n'mge of inferior mate'.rials or failures due to imprOper workrolmship 'Will be replaced by Amoo-K,1lrt M foHow; 2. TIME PERIOD - This agreement shall be for a period of ten (10) years. Warranty period to stllrt from date of deliv.ery as identified by serial numbers on individual. containers. L DEFINITION 00 This wm:rnnty shall cover lhe Vendor's Mobile Refuse Containers, which consist of the following-components: Body, Ud. frame. wheels, axle, ood all necess~ hardware. . terms. hereby mutually agree to the the parties as follows: WiTNESSETH: herein AND: "VENDOR" I VERSA-KART CITY OF: STATE OF: "VENDOR" BY: Doug Eck Title: G~neral Millllage.r Mitten: IN S. :tail the shall by the or Buyer, replllCcd 1m exiBtillg spare pmts supply maintained by the City or Buyer. In the event the City or Buyer and the Vendor disagree regarding the reason for failure, a third party should b~ a'Nsigned to make the detennination. His dctemuuation shaH be binding on both pmties, and they shall abide by his decision. This third party procedure shall not be used for isolated. one~time failures, but only in the event a major~ failure trend develops. Expenses third party determination shall be borne by the party that is to liable the replacemento AMERI-KART CORP POL Y -KART I VERSAdKART W ARRAl\n'Y AGREEMENT