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HomeMy WebLinkAbout2001.07.17_City Council AgendaTYPE OF MEETING: Regular DATE: July 17, 2001 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center. Notice and agenda filed in the office of the City Clerk and posted at City Hall 4:00 p.m, on Friday, July 13, 2001. AMarcia outw"ell, City CIA 1. Call to Order Mayor Barnhouse 1 Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of July3, 2001 Regular Meeting and July 10, 2001 Special Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B Owasso City Council July 17, 2001 Page 2 C. Action relating to Agreements With Familytel of Oklahoma Inc, Brooks Fiber Communications of Tulsa Inc, Comm South Companies Inc and Choctaw Communications for the Collection of E-911 Funds and remittance of Sarre to the City of Owasso. Attachment #4 -C The staff recommends City Council approval and authorization for the Mayor to execute the appropriate documents which approve the collection of E -911 funds and remittance of those funds to the City of Owasso. D. Action Relating to Resolution #2001 -07, a Resolution Approving Action 'Waken by the Owasso Public Works Authority Raising Refuse Collection bates for Polycart Customers. .Attachment #4mD The staff recommends Council approval of Resolution #2001-07, 5. Consideration and Appropriate Action Relating to a Request for Council Action Regarding the Keeping of Bees in the City Limits. Mayor Barnhouse Attachment #5 The staff will not make a recommendation on this item. 6. Consideration and Appropriate Action Relating to the Award of a Bid for Computer Software for the Police Department. Deputy Chief Motto Attachment #6 The staff will recommend that the bid for Police Department ,Software be awarded to Information Technologies Inc, St Louis, MO in the amount of $50,755. Owasso City Council July 17, 2001 Page 3 7. Consideration and Appropriate Action Relating to the Purchase of Equipment for the Police Communications Center, Deputy Chief Motto Attachment #7 'The staff will recommend City Council approval to purchase items for the communications center in the new City Hall /Police Station facility from vendors and at costs enumerated in the attached memorandum for a total of $ 123,234, such payment authorized from the E -911 fund. & Consideration and Appropriate Action Relating to City Council Approval of an Agreement for Telephone Service for the New City Hall /Police Station facility. Ms Willson Attachment #8 'The staff will recommend City Council approval to enter into contracts with Southwestern Bell for Smart Trunk, Plexar II and Direct Inward Dialing phone services, per the attached contracts; and that the Mayor and City Clerk be authorized to execute all necessary documents for such service, which shall replace and supersede any current contracts. 9. Consideration and Appropriate Action Relating to a Lease Agreement Between the City of Owasso and Volunteer Network Owasso. Mr Mitchell Attachment #9 The staff will recommend City Council approval of an agreement between the City of Owasso and Volunteer Network Owasso for lease of the City Fall Building located at 207 S. Cedar. Owasso City Council July 17, 2001 Page 4 10. Consideration and appropriate Action Relating to Ordinance #679, an Ordinance Providing for the Closing of a Portion of a Utility Easement Located on Lot 1, Block 2, Owasso Market 11. Ms Sorrells Attachment #10 The staff will recommend approval of the easement closing and adoption of Ordinance #679. 11. Report from City :manager. 12. Report from City Attorney. 13. Report from City Councilors. 14. New Business PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: July 17, 2001 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice of Addendum filed in the office of the City Clerk and posted at city hall at 10:00 a.m. on Monday, July 16, 2001. h" � � 2 l.&u1-7 ,� /- Marcia outwell, City Clerk ADDENDUM TO AGENDA The following is submitted as an addendum to the Agenda filed on July 13, 2001, and amends Item #15 as follows: 15. Consideration and Appropriate Action Relating to a Request for an Executive Session for the Purpose of Discussing Negotiations Between Representatives of the City of Owasso, Oklahoma and IAFF Local #2789 (Firefighters), Regarding the Collective Bargaining Agreement for Fiscal Year 2001 -2002, Such Discussion Allowed Pursuant to 25 O.S., Section 307 -B(2); and for the Purpose of Discussing Litigation In the Matter of Arbitration Between the City of Owasso, Oklahoma and Fraternal Order of Police Lodge #149 Regarding Michael Denton and In the Matter of Arbitration Between the City of Owasso, Oklahoma and Fraternal Order of Police Lodge #149 Regarding H Burl Cox and In the Matter of Litigation Between the City of Owasso, Oklahoma and Mark Cleveland, et al (Case # CJ 2000 06164), Such Discussions Allowed Pursuant to 25 OS, Section 307 -B(4). Mr Harder The staff will recommend that the Council approve an executive session for the purposes stated. Owasso City Council July 17, 2001 Page 5 15. Consideration and Appropriate Action Relating to a Request for an Executive Session for the Purpose of Discussing Negotiations Between Representatives of the City of Owasso, Oklahoma and IAFF Local 92789 (Firefighters), Regarding the Collective Bargaining Agreement for Fiscal Year 2001 -2002, Such Discussion Allowed pursuant to 25 O.S., Section 307 -B(2)9 and for the Purpose of Discussing Fending .Actions, Claims, and Litigation Involving the City of Owasso, Such Discussion Allowed pursuant to 25 OS, Section 307- -(4). Mr Harder The staff will recommend that the Council approve an executive session for the purposes stated. 1.6. Consideration and Appropriate Action Relating to a Collective Bargaining Agreement Between the City of Owasso and IAFF Focal #2759. Mr Harder Attachment #16 The staff will recommend City Council approval of an agreement between the City of Owasso and IAFF Local #2789 (Firefighters), providing for wages, benefits and other working conditions, such contract negotiated by representatives of the parties and ratified by the IAFF Local #2789. 17. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, July 3, 2001 The Owasso City Council met in regular session on Tuesday, July 3, 2001 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Fall bulletin board at 4:00 p.m. on Friday, June 29, 1001, and Addendum to Agenda posted at 10:00 a.m. on Monday, July 2, 2001 ITEM 1 CALL� TTO� ORDER Mayor 13arnhouse called the meeting to order at 6:30 porno ITEM 2: INVOCATION The invocation was offered by Vice Mayor Randy Erogdon, ITEM 3: FLACK SALUTE Mayor I3arnhouse led in the flag salute. ITEM 4: ROLL CALL PRESENT Mary Lou Earnhouse, Mayor Randy Erogdon, dice Mayor Will Williams, Councilor STAFF Timothy Rooney, Assistant City Manager Ronald D Cates, City Attorney Marcia Eoutwell, City Clerk A quorum was declared present. SENT Rebecca Armstrong, Councilor Michael Helm, Councilor '. � � •:� � � � � t, � 1, �, Z � � � .., .[ Owasso City Council July 3, 2001 The consent agenda included minutes of the June 19, 2001 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $31,214.23; (2) Ambulance Fund $1,487.59; (3) Ambulance Capital $119.99; (4) Capital Improvements $10,901.45; (5) Fond Projects $312,631.32; (6) City Garage $11,155.16; (7) Workers' Comp Self Insurance $75.00; (8) Payroll $174,344.89 (9) City Garage Payroll $4,649.41; (10) Ambulance Payroll $12,292,52. Item C on the consent agenda requested approval of the water and sanitary sewer systems constructed to serve Nottingham Estates IV. Item. D requested approval of Ordinance #641, based on Council action on June 19, 2001 approving the PUD and authorizing an ordinance. Mr Williams moved, seconded by Mr Brogdon, to approve the consent agenda. AYE: Williams, Brogdon, Ilarnhouse NAY: None Motion carried 3 -0. ITEM_ 6e CONSIDERATION AND APPROPRIATE ACTION RELAT'ING TO THE PURCHASE OF TWO VEHICLES FOR TIIE OWASSO POLICE DEPARTMENT. AYE: Brogdon, Williams, Barnhouse NAY: None Motion carried 3 -0. -2- Owasso City Council July 3, 2001 ITEM %: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT TO THE GENERAL, FUND BUDGET FOR FISCAL YEAR 2001 2002. Ms Bishop said that any purchasing transaction not completed by the end of a fiscal year must be cancelled or transferred to the next .seal year. Capital purchases budgeted in FY" 2000-2001 and still in progress at year end need a budget amendment to move the budget to FY 2001-2002, On April 3, 2001, the City Council awarded a $50,983 bid to Tulsa Freightliner for a dump truer for the street department with a 120wday delivery. The funds are in the FY" 2000 -2001 budget and are requested to be re- budgeted in the FY 2001 -2002 budget, Mr Williams moved, seconded by Mr Brogdon, to approve an amendment to the FY 2001.2002 budget increasing the General Fund, Street Department expenditures by $51,000. AYE: Williams, Brogdon, Barnhouse NAY: None Motion carried 3 -0. ITEM 8: CONSIDERATION AND APPROPRIATE;_ ACTION RELATING TO CITY COUNCIL APPROVAL TO INCREASE FEES COLLECTED BY TIME COURT, AYE: Williams, Brogdon, Earnhouse NAY: Helm Motion carried 3-0. ITEM 10: REPORT FROM CITY ATTORNEY. No report. -3 Owasso City Council ITEM 11: REPORT FROM CITE' COUNCILORS. July 3, 2001 Councilor Brogdon reported on the progress of the Yardwaste Committee. He said that a full report will be brought to the Council at the July Work Session. ITEM 12: NEW BUSfNESS, ITEM 13: ADJOURNMENT Mr Williams moved, seconded by Mr Brogdon to adjourn. AYE: Williams, Brogdon, Barnhouse NAY: None Motion carried 3 ®0, and the meeting was adjourned at 6:50 p.m. Marcia Boutwell, City Clerk -4- Mary Lou Barnhouse, Mayor OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, July 10, 2001 The Owasso City Council met in special session on Tuesday, July 10, 2001 in the Lower Level Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 2030 p.m. on Friday, July 6, 2001. ITEM 1: CALL, TO ORDER Mayor Barnhouse called the meeting to order at 6°04. p.m, PRESENT Mary Lou Barnhouse, Mayor Randy Brogdon, Mice Mayor Will Williams, Councilor Rebecca Armstrong, Councilor STAFF Larry Mitchell, City Manager Marcia Joutwell, City Clerk A quorum was declared present. SENT Michael Helm, Councilor ITEM 20 UPDATE CONCERNING STORM READY CERTIFIED COMMUNITY, ;i 10MAUNKM Rue NX91MM 0009M04 "EMIN1190910CA uezl-jiq� Mayor Barnhouse said that Dr Kay Backues has approached the City regarding a change in the ordinance prohibiting the keeping of bees in the city limits. Dr Backues was cited for violating the code. The question will appear on the City Council agenda on July 17th for action. ITEM :ON RELATING TO ENGINEERING FOR Mr Carr said that on February 20, 2001 the City of Owasso formally adopted the 2001 Water Master Plan prepared by Montgomery - Watson as the policy statement for development, expansion and extension of publicly- financed improvements to the municipal water system. Details of the plan were based on expansion of service rising the present source of wholesale water supplied by the City of Tulsa. An alternative plan involving construction of a new water Owasso City Council July 10, 2001 treatment facility owned and operated by the City of Owasso with raw water from bake Oolagah was evaluated and subsequently determined not to be cost effective. Staff recommended at a Council Work Session on June 12, 2001 to proceed with the improvements proposed in the 2001 Mater Master Plan. Staff requested that Montgomery - Matson prepare documentation for engineering design services for Phase I and 11 projects. Councilor Brogdon questioned whether the alternate plan had been explored sufficiently. He said he had a conversation with a representative from Washington Rural Water District and a representative from the City of Collinsville, and both indicated a willingness to enter into a dialogue with the City of Owasso to construct a joint water treatment facility. Following a lengthy debate on the issues of expanding and upgrading the current water system and continuing to purchase raw water from the City of Tulsa, or constructing a water treatment plant, the City Manager was directed to pursue a dialogue with the City of Collinsville and Washington County Dural `mater on the feasibility of a combined water treatment plant. This issue will be discussed again at the August 'work Session. Mr Roberts provided an update for the Council on the activity of the "Yardwaste Committee. A report has been prepared by staff, but the committee has not yet seen the report. One of the most immediate needs is to make a decision about the yardwaste disposal area. That area is now full. Because the allotted and posted time to end the meeting had expired, Mr Brogdon moved that the meeting be adjourned. There was no second. Mr Armstrong moved, seconded by Mr Williams, to -recess the meeting and reconvene at 8:00 p.m. Motion carried 4-0. The meeting was then recessed and reconvened by Mayor Barnhouse at 8:00 p.m. TTEM 6- DISCUSSION RELATING TO A PROPOSED LEASE AGREEMENT WITH VOLUNTEER NETWORK O• Mr MCBlrath said that city staff has looked at various types of phone service for the new City Hall/Police Station. The system being recommended provides direct inward dialing, caller ID & voice mail. The cost of this service from Southwestern Bell would be approximately $2362 per month, compared to the currently monthly cost of $ 1868. The difference can be covered by discontinued pager service and by long-distance savings effected by changing long - distance [ IMMY-1 -2- Owasso City Council July 10, 2001 ITEM 8: DI_SCUSSION RELATING TO A RESOLUTION INCREASING REFUSE RTES. The FY 2001-2001 budget included an increase in residential refuse rates of $2.00 per customer. 'The proposed resolution will increase residential and multi - family polycart rates to $ 10.00 and commercial polycart rate to $12.00. The yardwaste rate will remain at $6.50. Retired customers will pay a rate of $8.00. The rate increase, if approved on July 17th, will 'cake effect with the first billing in August 2001. ITEM 9: REPORT FROM CITY MANAGER. . A. 76/169 STATUS REPORT B. REVIEW OF YEAR-END SUPPI EME TAL APPROPRIATIONS C. OTHER ITEMS ITEM 10: ADJOURNMENT Ms Armstrong moved, seconded by Mr Williams, to adjourn, AYE: Armstrong, Williams, Brogdon, Earnhouse NAY: None Motion carried 4-0, and the meeting was adjourned at 9 :25 p.m. Marcia Boutwell, City Clerk Nam Mary Lou Barnhouse, Mayor Em um General 105 Municipal Court 16.37 110 Managerial 502.€19 120 Finance 6,340.29 150 General Government 16,456.36 160 Community Development 2,71137 170 Engineering 371.00 175 Information Systems 469.53 161 Support Services 73023 201 Police Services 6,410.39 221 Animal Control 155.29 250 Fire Services 9,343.33 230 Emergency Preparedness 39.06 300 Streets 19,423.93 515 Park Maintenance 13,136.00 550 Community Center 1,399.40 710 Economic Development 1,186A1 TOTAL 33,822.07 Ambulance 255 Ambulance 4,012.32 TOTAL 4,012.32 Ambulance Capital 255 Ambulance 42.36 TOTAL 42.36 Capital Improvements 96th Street Signalization 1,307.35 TOTAL 1,307.35 Bond Projects City Mall /Police Station 722.39 TOTAL 722.39 OPGA Merchandise 12,227.95 Food and Beverage 9,333.53 600 Golf Shop 120.00 605 Cart Operations 164.01 610 Golf Course Maintenance 1,333.12 670 Food and Beverage Operations 367.67 690 Golf Administration 3,503.36 691 Clubhouse 556.97 300 Debt Service 43,230.66 TOTAL 71,952.32 OPWA 400 Administration 1,933.75 405 Utility Billing 11,116.44 420 Water 4,545.65 450 Wastewater treatment plant 15,517.77 455 Wastewater Collection 3,927.01 430 Refuse Collections 16,001.13 435 Recycle Center 3,401.69 TOTAL 56,443.44 11,14 ®PWA Capital Improvements 450 Wastewater Treatment Plant 15,930.00 455 Wastewater Collections 95,343.10 Debt Service 25,661.56 TOTAL 136,934.66 ®PWA Sewer Line Extension Debt Service 23,000.00 T'OT'AL 23,000.00 OP WA Sales Tax Debt Service 111,496.65 TOTAL 111,498,65 City Garage 165 City Garage 4,254.54 TOTAL 4,254.54 Workers' Comp Self Insurance 150 Workers' Comp 2,168.90 TOTAL 2,168M Claims Total � | /City of owamyv JuL 13' 2001 09y5um poee 1 Unpaid o/mimm by Purchase order P.O. Vendor invoice xoLu uiuim Vendor puL/ Amt Invoice Disc Due Discount Line Item Number --'— Number ------ note ------- oour Number --'- --'— /nvuicmy ------------ Due Date -------- ------------ Amount mate Amount —'—'— -----' ''-'---'-- Amounts cLoim Description ----------------------- 2867 123 86/28/01 10933 43090 07/17/01 179'10 179.10 12 axrrsnIsa zaro 1050 06/30/01 10900 26492 07/17/01 56'35 14'09 12 uYuwosn nsxTuL 42'26 12 c,uwosn nswTxL 2871 812 06V15/01 11001 1504078375 07717/01 7'07 23'28 12 wmIw//xspxIx auppLIsa 06/22/01 150*078506 11.96 42'16 wmIwr mspxIo uuppLIsm 06/01/01 1504078055 52.83 15.38 mxIwr ouppLIso 06/08/01 1509078201 8'96 2932 815 07/86/01 11013 1739580 07/17/01 30'00 310.00 pxs-smP onua ocnssme 06/07/01 1756303 30'00 06/15/01 1771690 30'00 05/30m1 1740307 30.00 06/06/01 1753310 30.00 88y05/01 1751114 30'00 06/07701 1755164 30.00 3193 383 07/09/01 10999 8 07/17701 15,938.80 15,930.80 a,oTema Impuovsmswru 12/7y99 3381 313 06/30/01 11012 22 07/17701 270'00 270.00 zmopccrIow asnvIcsm 33e2 313 06/30/01 11011 zs 07/17701 33'17 33.17 mILsxss 4677 357 06/25/01 10993 T*313 07/17/01 50'00 50.00 sLooas Amxnaza 4752 581 06/12/01 11014 1075 07/17701 1,074'00 1.074'00 rnxIwIwu'rx,Lon 5119 1140 08/30/01 10984 8/01 07/17/01 250'00 250'00 8 swo AUDIT 5250 986 07/10/01 109*8 2 07/17/01 95'343'10 95'343.10 xTon nsLzsp Lzws 1/16/n1 5334 1557 06/30/01 11000 32995 07/17701 913'89 913.89 aIuzwG ycevIcs ssoo 1954 06/25/01 10941 062501 07/17/01 339.25 339.25 wxyTsuxrsn LINE IwupsorIow 5704 1039 06/19/01 10990 348936 07717y01 106.00 542,23 nepxIm nuppLIco 06/28/01 349495 -159'39 06/19y01 348520 436'23 06/20/01 3*8865 159'39 snrs 126 06/06/01 11008 108002 07/17701 238.00 238.00 cuor Lzwsx 5848 a$o 06/21/01 10951 10-0106 -6176 07/17/01 442'00 442.00 nxLonIws p 5876 446 06/22/01 10928 155329837 07/17/01 16'79 8'51 espxIn pxnru 06/27701 155331553 33'06 06/22/01 1553298*2 3'18 06/28/01 155331781 84'79 06/21/01 155329525 48'13 09/26/00 155248732 7.42 or/oa/oo 155223091 6'62 12/19/00 155273552 37'98 01/05/01 155277555 14'28 10/24/00 155257540 '11'42 11/10/00 155262371 -285'00 03/21/00 1551887*7 91'96 03/27/00 155190961 '2'60 02/29/00 155182564 'a.on 02/29/00 155182567 -8'00 05/15/00 155206551 -0'40 11/30/00 155268210 -20'28 5877 384 06/27/01 10902 165626 07/17/01 59'99 209.98 /Ine nspxzns oco'xp Accounts pavmuLe mwieaoe 6'0.7 n°xpRuus By SCOTT mxxoBoLT (anu) :ity of Owasso Jnpaid Claims by Purchase order JUL 13, 2001 09e15am Page 2 P.Q. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item Jumber • -- - -- Number - -- --- Date -- ---- -- Code Number ---- - - - - -- Invoice# --- --- -- - --- Due Date -- - ----- ------------ Amount Date Amount -------- ---- -- - --- --- Amounts --- - - - - -- Claim Description ----------- ----- - ---- -, 06/13/01 165210 149.99 5878 857 06/29/01 10889 D195815 07/17/01 51.62 57.69 REPAIR PARTS 06/28/01 D195772 6.07 12.95 REPAIR PARTS 06/28/01 D195711 12,95 5931 1209 06/29/01 10987 8641659274 07/17/01 35.15 310.54 REPAIR SUPPLIES 06/29/01 8641659282 4.90 40.05 REPAIR SUPPLIES 06/29/01 8641793586 310.54 6062 126 06/26/01 10913 32415 07/17/01 1,530.00 1,530.00 9 STRUCTURAL BOOTS 6064 126 06/26/01 10912 108012 07117101 4,611.00 4,611.00 COATS /PANTS /SUSPENDERS 6083 1134 04/04/01 10994 1- 08630 -0 07/17/01 108.32 108.32 REPAIR SUPPLIES 6364 366 06/19/01 10992 650519 07/17/01 45.22 122.50 REPAIR SUPPLIES 06/22/01 650931 42.97 06/20/01 650657 3.96 06/26/01 651382 3.66 06/20/01 650686 24.20 06129/01 651814 2.49 6374 475 06/23/01 10942 58681 07/17/01 65.00 65.00 RENTALS 6448 2221 06/28/01 10991 6448 07/17/01 300.00 300.00 BOOK CASE 6497 6 06125/01 10986 9057 07/17/01 55.00 55.00 SOD 6514 1314 06/22/01 10985 1034 07/17/01 336.00 67.20 CAPS 67.20 CAPS 67.20 CAPS 67.20 CAPS 67.20 CAPS 6587 475 06/23/01 10943 58682 07/17/01 130.00 130.00 RENTAL 6648 904 06/04/01 11009 54446 07/17/01 9000 151.00 AMBULANCE SUPPLIES 06/13/01 54562 34.00 06/15/01 54593 63.00 06/29/01 54736 45.00 6668 1202 06/15/01 10984 85300 07/17/01 192X0 192.00 LAB MATERIAL 6671 1044 06/18/01 10957 97478 - 1006 -8 07/17/01 205.82 205.82 REFUSE COLLECTION 6720 2303 06/22/01 10958 SC-7411 07/17/01 1,807 35 1,807.35 PAVEMENT STRIPING 6800 2301 06/28/01 10901 251110 -0 07/17/01 158.82 32.52 OFFICE SUPPLIES 65.10 OFFICE SUPPLIES 61.20 OFFICE SUPPLIES 6805 932 06/13/01 10894 747859 07/17101 85.00 85.00 RADIATOR 6814 771 06/15/01 10890 107334 07/17101 63.20 63.20 REPAIR PARTS 6815 227 06/27/01 10891 532315 07/17/01 12.20 12.20 REPAIR PARTS 6818 2321 06/19/01 11007 6172174 07/17/01 399.00 399.00 TRAINING- WILLSON 6820 609 06/28/01 10946 13099 07/17/01 100.00 100.00 WEED SPRAYING 6826 1199 06/27/01 10895 5620 07/17/01 20.00 20.00 VEHICLE REPAIR 6830 1032 06/27/01 10897 207539 07/17/01 2,297.49 0.00 REPAIR PARTS 2,297.49 REPAIR PARTS 6831 1021 06/28/01 10898 228802 07/17/01 60,48 60048 REPAIR PARTS 6834 785 06/29/01 10892 864811127059 07/17/01 211°47 0.00 REPAIR PARTS 211.47 REPAIR PARTS 6835 1005 06/14/01 10888 CVW82531 07/17/01 34.53 142°19 REPAIR PARTS 06/18/01 CVW82534 9,48 06/28/01 CVW82821 69.04 06/29/01 CVW82848 50.59 06/14/01 CVWCM82531 -21.45 6851 1491 06/22/01 10940 26460 07/17/01 180,00 180.00 PRINTING .CS.AP Accounts Payable Release 6.0.7 Q *APR083 By SCOTT SHADBQLT (SRS) City of Owasso Unpaid Claims by Purchase Order Jul 13, 2001 09e15am Page 3 P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item Number Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description --- - -- ------ -- -- -m ---- -- ------------ -- ---- -- ----- - --- - -- -------- ---- --- - -- ------ --- --- ----------------------- 6853 1491 06/22/01 10939 26459 07/17/01 240000 6860 1143 06/26/01 10899 6851490 07/17/01 262050 6862 754 06/14/01 11025 1268 07/17/01 17,100000 6869 2178 07/30/01 11040 7/1 -7/30 07117101 200000 6870 537 07/06/01 11052 070601 07/17/01 310000 6873 129 06/24/01 11050 12124152 07117101 57499 6874 1083 07/01/01 11063 91110 07/17/01 10,,971075 6876 1952 07/01/01 11057 9/145193 07/17/01 35.00 6877 1083 06/12/01 11022 92649 07/17/01 15000 6889 939 07/01/01 11056 7/1 07/17/01 150400 6894 812 06/01/01 10929 1510078059 07/17/01 13.86 06/08/01 1510078202 28.07 06/15/01 1510078378 32°98 06/22/01 1510078507 18001 06/01/01 1508078058 26025 06/08/01 1511078203 47037 06/15/01 1511078379 32096 06/22/01 1511078508 3098 06/01/01 150/078054 2049 06/15/01 1507078377 9099 06/01/01 1506078056 9.99 06/15/01 1513078381 58093 05/25/01 1513077919 26094 06/12/01 656078267 3055 6896 1039 06/18/01 10930 348937 07/17/01 387007 06/01/01 345669 15033 06/27/01 349437 9040 06/20/01 349039 32°00 6898 819 06/11/01 11010 686 07/17/01 71079 6900 360 06/27/01 10956 11102258 07/17/01 118,24 6901 1044 06/18/01 10947 97639 - 1006 -5 07/17/01 3,180,60 6903 100 06/26/01 10944 50706 07/17/01 780.00 06/05/01 267568 780,00 6908 810 06/21101 11006 2426 07/17/01 95000 6912 562 09/12/00 10903 21744467 07/17/01 64.20 6913 1946 04/14/00 10904 SO4140 07/17/01 113.04 6948 1239 06/18/01 10908 DX97087 07/17/01 200,39 6949 609 06/28/01 10907 13098 07/17/01 70,22 6950 568 06/19/01 10909 153718 07/17/01 75000 06/19/01 153719 34080 6955 627 06/27/01 11003 114638 07/17/01 194090 6956 1002 07/17/01 10996 071701 07/17/01 401026 CCS.AP Accounts Payable Release 6.0,7 Q *APR083 240000 PRINTING 262050 COPY PAPER 8,550°00 SOFTWARE MAINT 6/1/99 8,550.00 SOFTWARE MAINT 6/1/99 200°00 4 RESTROOM CLEANING 80.00 11 MOWINGS -ATOR PARK 230,00 11 MOWINGS- MCCARTY PARK 28000 12 PHONE USE- ROONEY 29.99 PHONE USE- WILLSON 10,971.75 ANNUAL DUES 35000 12 SECURITY MONITORING 15000 SUBSCRIPTION -CATES 150000 12 RETAINER 95041 REPAIR SUPPLIES 73862 REPAIR SUPPLIES 72.92 REPAIR SUPPLIES 3.98 REPAIR SUPPLIES 19098 REPAIR SUPPLIES 32 ®96 REPAIR SUPPLIES 12.95 REPAIR SUPPLIES 3055 REPAIR SUPPLIES 387007 METER CAN 9.40 REPAIR SUPPLIES 15°33 REPAIR SUPPLIES 32.00 REPAIR SUPPLIES 71879 TOWING CHARGES 118024 COPIER MAINTENANCE 3,180060 REFUSE - RECYCLE 1,560000 EQUIPMENT RENTAL 95,00 PRINTING 64°20 M09110 113°04 SO4140 200.39 MONITOR 70.22 PLANTS 109080 CLEANING SUPPLIES 194090 COPIER MAINT 35.18 OFFICE SUPPLIES 71.32 OFFICE SUPPLIES 10.95 REPAIR SUPPLIES 20,00 BANK CHARGE 12,00 REIMB PETTY CASH 8,08 REIMB PETTY CASH 3,47 REIMB PETTY CASH 15.55 REIMB PHONE- MCELRATH By SCOTT SHADBOLT (SRS) ,ity of Owasso inpaid Claims by Purchase Order JUL 13, 2001 09a15am Page 4 P.O. Vendor Invoice Hold Claim Vendor FULL Amt Invoice Disc Due Discount Line Item dumber Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description ._- -__ _a___o -------- _,me ------ ------ -- ---- -------- ------------ ___m____ ---------- ------------ ----------------------- 6958 371 06/29/01 11028 062901 07/17101 604080 6959 1152 06/25/01 11027 062501 07/17/01 45.90 6960 38 07/03/01 11026 070301 07/17/01 192090 6961 2075 07102101 11031 070201 07/17/01 331.95 6962 171 06/28/01 11030 062801 07/17/01 315000 6963 264 07/02/01 11029 070201 07/17/01 162000 6964 601 07/01/01 11053 3974 07/17/01 1,417.67 6967 1420 07/01/01 11036 34612 07117101 1,440000 6968 864 06/18/01 10914 061801 07/17101 240000 6969 66 06/26/01 10974 359362 07/17101 927014 6977 1038 06/28/01 10905 1543 07/17/01 47034 6978 865 06/28/01 10931 6367 07/17/01 83090 6979 1191 06/27/01 10893 18595 07/17/01 24,00 6980 107 06/26/01 10887 63112 07117/01 58.04 06/27/01 63114 -4.95 6981 1500 06/27/01 10896 3 °38070 07/17/01 93.95 6983 698 06/27/01 10932 197195 07/17/01 50.43 6984 1276 06/11/01 10952 214656 °12 07/17/01 482°20 06/11/01 214677 °12 114800 06/08/01 714517 -12 114000 6986 814 06/22/01 10955 24039 07/17/01 23001 06/22/01 23810 117091 6987 496 06/14/01 10962 4003 07/17/01 8,48 06/15/01 4015 56062 06/14/01 4004 1037 05/09/01 3571 0.63 6988 396 06/15/01 11021 061501 07/17/01 1,115°00 6991 1038 06/21/01 10954 9907 07/17/01 117.52 6993 366 06/05/01 10953 606531 07/17/01 360,90 06/25/01 607182 179050 06/20/01 607049 179050 06/20/01 650655 24025 :CS.AP Accounts Payable Release 600,7 Q *APR083 71°61 MILEAGE -EWING 39.75 INTERNET SERVICE 16012 MILEAGE °BOUTWELL 28051 CITY MAGR EXPENSES 19016 OFFICE SUPPLIES 7.50 TRAVEL- ROBERTS 7.00 TRAVEL -BATES 7050 TRAVEL - STEVENS 1.68 REIMB PETTY CASH 15025 MAINT SUPPLIES 10.63 MAINT SUPPLIES 604080 METER READINGS 45.90 METER READINGS 192.90 METER READINGS 331095 METER READINGS 315.00 METER READINGS 162.00 METER READINGS 1,417.67 4 CONTRACT ADMIM 07/01-10/01 1,440000 TRAINING 240000 4 PENSION DUES-VOLUNTEERS 927,14 AMBULANCE SUPPLIES 47,34 REPAIR /MAINT SUPPLIES 83°90 VEHICLE REPAIR 24°00 REPAIR SUPPLIES 53009 REPAIR PARTS 93095 VEHICLE REPAIR 50043 MAINT SUPPLIES 710020 REPAIR SUPPLIES 28018 SAFETY MEETING 28°19 SAFETY MEETING 28.18 SAFETY MEETING 28°19 SAFETY MEETING 28018 SAFETY MEETING 66047 REPAIR /MAINT SUPPLIES 0.63 MAINT SUPPLIES 1,115°00 MEMBERSHIP DUES -EWING 23,50 SAFETY MEETING 23.51 SAFETY MEETING 23050 SAFETY MEETING 23,51 SAFETY MEETING 23050 SAFETY MEETING 744°15 REBAR By SCOTT SHADBOLT (SRS) City of Owasso Jul 13, 2001 09o15am Page 5 Unpaid Claims by Purchase order P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item Number Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description 6997 1059 07/05/01 11042 554059 07/17/0` 6998 1058 06/16/01 10950 855709 07/17/0'. 6999 773 06/22/01 10959 55012606 07/17/0' 7000 1408 06/27/01 10948 2720 07/17/0'. 06/21/01 2698 7001 100 06/25/01 10945 50808 07/17/01 06/26/01 000000 7002 1058 06/30/01 10989 937809 07/17/01 06/23/01 99609 7003 812 06/15/01 11004 1512078380 07/17/01 06/01/01 1512078060 06/15/01 1500078373 06/15/01 1505078376 7004 2342 06/06/01 10949 41053 07/17/01 7005 684 06/20/01 11005 32341 07/17/01 7006 1301 07/01/01 11035 7/01 07/17/01 7007 483 07/01/01 11032 7/01 07/17/01 7008 252 07/01/01 11033 7/01 07/17/01 7009 124 07/01/01 11034 7/01 07117101 7010 362 07/06/01 11037 34340 07/17/01 7014 127 06/12/01 10976 413294002 07/17/01 7016 209 06120101 10906 200042039370 07/17/01 05VRS 7018 1406 07/01/01 11055 070101 07/17/01 7022 1329 07/02/01 11051 66329 07/17/01 7023 107 07102101 11054 63422 07/17/01 7024 789 07/01/01 11020 38419 07/17/01 zxff 84031 1,701000 810000 1,973.90 120°00 1,520.00 1,918083 226039 20.94 10°99 3096 3096 37.90 8,900000 49450 49°50 49.50 49050 60000 42.36 498099 25°00 169 AO 369°95 7,032082 7025 764 06/30/01 10961 6/01 07/17/01 25,076.42 CCS,AP Accounts Payable Release 6.0.7 Q*APR083 61000 INSPECTION STICKERS /CODE MATERIAL 84.31 ROCK 1,701°00 ANNUAL FEES 2,783 90 CONCRETE 1,640 00 ROCK HAULING 2,145°22 GRADING MATERIAL 31.93 MAINT SUPPLIES 3.96 MAINT SUPPLIES 3.96 MAINT SUPPLIES 37090 NET /EXTENSION POLE 8,900.00 SAFETY FENCE /BLEACHER COVERS 5/1/01 49.50 12 VOLUNTEER FIRE RUNS 49050 12 VOLUNTEER FIRE RUNS 49050 12 VOLUNTEER FIRE RUNS 49050 12 VOLUNTEER FIRE RUNS 60.00 12 BIO °WASTE DISPOSAL 42036 SHELVING 138.99 PROFESSIONAL SERVICES -TRYON 136000 PROFESSIONAL SERVICES-J. EDWARDS 224,00 PROFESSIONAL SERVICES -T. SMITH 25°00 MEMBERSHIP DUES 169000 TOOL BOX 369095 WEEDEATER 587090 FUEL 21,35 FUEL 1,620069 FUEL 219.93 FUEL 44°71 FUEL 414085 FUEL 67097 FUEL 223.03 FUEL 927°81 FUEL 27,61 FUEL 2,168092 FUEL 215,57 FUEL 117.02 FUEL 231,18 FUEL 144°28 FUEL 69°97 VEH MAINT 307.14 VEH MAINT 1,826099 VEH MAINT 1,460,60 VEH MAINT 609066 VEH MAINT By SCOTT SHADBOLT (SRS) :ity of Owasso Jnpaid Claims by Purchase Order Jul 13, 2001 O9o15am Page 6 P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item ` dumber ------ Number ------ Date --------- Code Number _m_e ______ Invoice# ------------ Due Date -------- __e Amount Date Amount „ane_n__m -------- ---------- _na_n____ Amounts ___ Claim Description ----------------------- 615.48 VEH MAINT 7,407.93 VEH MAINT 2,358092 VEH MAINT 10,408 75 VEH MAINT 10098 VEH MAINT 7026 129 06/24/01 11024 12152617 07/17/01 202033 111.31 PHONE USE -ALLEN 91.02 PHONE USE-OTHERS 7033 446 07102101 11018 155332920 07/17/01 4096 51,76 REPAIR PARTS 07/05/01 155333885 14000 07/05/01 /55333880 34000 07/02/01 155332947 44.52 07/06/01 155334158 27099 07/05/01 155333955 -101.34 07/03/01 155333298 580053 11/15/00 155263911 °5000 09/08/00 155243150 -10.00 10/24/00 155257527 °157026 11/17/00 155264555 -22000 11/15/00 155263907 °68.45 08/29/00 155240129 -40.99 04/12/00 155195843 -170.00 01/09/01 155279160 °62028 01/16/01 155281064 °5000 01/18/01 155281444 -11.92 7034 591 07/05/01 11043 8240158455 07/17/01 5055 5.55 UNIFORM RENTAL 07/05/01 8240158453 31.80 31080 UNIFORM RENTAL 7038 433 07/02/01 11044 1211830012 07/17/01 39.51 39051 REPAIR PARTS 7043 2242 07/01/01 11064 2813 07/17/01 1,650 00 1,650000 RIGHT-OF-WAY MOWINGS 7048 1084 06/30/01 11041 6/01 07/17/01 3,674°62 3,674 62 12 STREET LIGHTING 7051 377 06/25/01 11023 64650762 07/17/01 345067 17031 06/01 USE 6.60 06/01 USE 16037 06/01 USE 66074 06/01 USE 15087 06/01 USE 94431 06/01 USE 27.53 06/01 USE 37.51 06/01 USE 10095 06/01 USE 4.96 06/01 USE 5.55 06/01 USE 6004 06/01 USE 35093 06/01 USE 7052 1084 06/30/01 11060 6/01 07/17/01 26,089034 1,276°80 06/01 USE 344092 06/01 USE 865.23 06/01 USE 127068 06/01 USE 1,064068 06/01 USE 64°06 06/01 USE 917098 06/01 USE 764093 06/01 USE 13,754°55 06/01 USE 325015 06/01 USE CCS.AP Accounts Payable Release 6.0,7 Q *APRO83 By SCOTT SHADBOLT (SRS) City of Owasso Jul 13, 2001 09.15am Page 7 Unpaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor FULL Amt Invoice Disc Due Discount Line Item Number ______ Number ______ Date ____W___ Code Number Invoice# ____ ea_e__ ------------ Due Date a___a_m_ ------------ Amount Date -------- ---------- Amount ______e_____ Amounts Claim Description _mm___ae_amu_________a_ 200.60 06/01 USE 1,249.16 06/01 USE 1,929040 06/01 USE 965.77 06/01 USE 2,238°43 06/01 USE 7053 399 06/21/01 10975 831832 07/17/01 33030 66.60 2 ABATEMENT NOTICES 06/21/01 831831 33030 7055 1038 07/05/01 11062 2250 07117101 39094 39.94 OFFICE SUPPLIES 06/13/01 7251 6.48 6.48 OFFICE SUPPLIES 07/10/01 9887 5037 5.37 OFFICE SUPPLIES 07/01/01 3510 14.88 14.88 OFFICE EQUIPMENT 7057 415 06/15/01 10923 35930 07/17/01 44040 44040 EMPLOYMENT AD 7059 568 06/07/01 10924 153354 07/17/01 95020 95020 PAPER SUPPLIES 7060 500 06/28/01 10925 58006 07/17/01 20.79 20.79 REPAIR SUPPLIES 7061 2307 06/28/01 10960 132707715 --00 07/17/01 287023 46.90 OFFICE SUPPLIES 1 06/28/01 131779747 -00 246„98 246.,98 HANGING CLAMPS 2 12,34 OFFICE SUPPLIES 227.99 HEAVY DUTY PUNCH 7062 575 06/11/01 10988 061101 07/17/01 280.00 56000 SHIRTS 56.00 SHIRTS 56000 SHIRTS 56.00 SHIRTS 56.00 SHIRTS 7063 255 06/20/01 10926 461715 07/17/01 29.95 29°95 SECURITY MONITORING 06/20/01 469495 29°95 29.95 SECURITY MONITORING 7065 360 04/27/01 10922 44831 07/17/01 390.96 855088 COPIER MAINT 06/23/01 11104293 464092 7066 406 04/11/01 10927 126218051001 07/17/01 49.99 49099 LABEL PAPER 0 12/22/00 116944583001 17033 72.80 OFFICE SUPPLIES /INK 0 CARTRIDGE 12/22/00 116891463001 37098 58.83 OFFICE SUPPLIES 0 12/22/00 116978663001 483.10 137028 OFFICE SUPPLIES 0 11059 OFFICE SUPPLIES 156.98 OFFICE SUPPLIES /INK CARTRIDGE 72097 OFFICE SUPPLIES 27.96 OFFICE SUPPLIES 7068 516 07/01/01 11067 7/01 07/17/01 975.00 975000 TUITION REIMB- RENFRO 7069 867 07/01/01 11061 7/01 07/17/01 200.00 200.00 ADVERTISING 7070 1547 06/21/01 11059 062101 07/17/01 350000 350.00 ADVERTISING 7071 300 07/05/01 11058 16733 07/17/01 73.86 73086 EQUIPMENT REPAIR 7072 57 06/20/01 10916 1037772 07/17/01 401028 07/18/01 7483 9,494,93 GOLF BALLS /CAPS /CLUBS 06/20/01 1038588 368462 07/18/01 13044 06/18/01 1027849 515°08 07/18/01 20,40 06/19/01 1033694 163.14 07/18/01 6020 06/19/01 1032978 2,328,96 07/18/01 45°62 06/12/01 1008966 233053 07/18/01 9.12 CCS,AP Accounts Payable Release 600,7 Q *APR083 By SCOTT SHADBOLT (SRS) :ity of Owasso Jnpaid Ctaims by Purchase order Jul 13, 2001 09a15am Page 8 P.O. Vendor Invoice Hold CLaim Vendor FuLt Amt Invoice Disc Due Discount Line Item dumber Number Date Code Number Invoice# Due Date Amount Date Amount Amounts CLaim Description . ----- ------ -------- ---- ------ ------------ _ ------------ ---- ---- ---------- ------------ ----------------------- 21.60 22.60 2080 4080 9060 30,72 23.84 16008 7.20 6.80 2,036°38 SHIRTS /SHORTS 203..63 CLUBS /BAGS 741.66 CLUBS /BAGS 130000 ADVERTISING 164001 CASTER SWIVEL 480.00 EQUIPMENT REPAIR 61089 CABLE SERVICE 120.00 SUPERVISOR TRAINING 120°00 SUPERVISOR TRAINING 120000 SUPERVISOR TRAINING 120.00 SUPERVISOR TRAINING 120000 SUPERVISOR TRAINING 120.00 SUPERVISOR "TRAINING 120000 SUPERVISOR TRAINING 120000 SUPERVISOR TRAINING 120.00 SUPERVISOR TRAINING 120,00 SUPERVISOR TRAINING 700.00 RETAINER 1,455.00 LEGAL SERVICES 700000 RETAINER 4,138°04 12 CART LEASE 39,142062 12 1996 REVENUE BONDS 35,448°50 12 1997 REVENUE BONDS 76,050015 12 1998 REVENUE BONDS 2,412058 12 ORF °99 °008 °L 3,513°10 12 FAP -92- 0107 -L 19,735090 12 FAP °92 °107 °L 23,000°00 12 ELM CREEK NOTE 5.55 UNIFORM RENTAL 31.80 UNIFORM RENTAL 1,223,43 UNIFORM CLEANING By SCOTT SHADBOLT (SRS) 06/07/01 993178 60.70 06/07/01 994553 540.00 07/18/01 06/04/01 979788 569087 07/18/01 05/10/01 895726 396.00 05/29/01 952962 792„00 04/26/01 851443 154039 04/06/01 782174 455008 04/13/01 811132 154.39 04/24/01 842133 154039 05/30/01 960714 984.06 06/01/01 973811 74°39 07/18/01 06/13/01 1013456 124,39 07/18/01 06/08/01 999047 244066 07/18/01 06/27/01 1066701 780000 07/18/01 7073 277 06/20/01 10917 337868 07/17/01 1,209°34 07/18/01 06/20/01 337867 827004 07/18/01 7074 314 06/11/01 10918 5187722 07/17/01 111000 06/05/01 5175215 66.83 06/13/01 5194770 25080 7075 9 06/19/01 10919 97008228 07/17/01 395085 07/18/01 06/14/01 96978530 345.81 07/18/01 7076 2390 06/26/01 10920 062601 07/17/01 130000 7077 1265 06/27/01 10921 3329 07/17101 164001 7078 1364 06/30/01 10915 57317 07/17/01 480000 7086 576 06/22/01 11002 6/01 07/17/01 61089 7087 2254 07/06/01 10997 070601 07/17/01 1,200 00 7089 1062 06/28/01 11047 15 07/17/01 1,400.00 06/29/01 22 1,305 00 06/29/01 26 150000 7090 89 07/01/01 11046 1 07/17/01 4,138004 7091 818 07/01/01 11039 1996 -7/01 07/17/01 39,142862 07/01/01 1997 °7/01 35,448.50 07/01/01 1998 °7/01 76,050015 7093 818 07/01/01 11038 ORF99008L 07/17/01 2,412058 07/01/01 FAP920107L 3,513.10 07/01/01 FAP92107L 19,735,90 7096 717 07/01/01 11045 69525 °7/01 07/17/01 23,000000 7098 591 06/28/01 10910 8240157671 07/17/01 5.55 06/28/01 8240157669 31.80 7099 642 06/30/01 10911 200/6 07/17/01 50051 06/30/01 202/6 23°52 06/30/01 203/6 22°56 06/30/01 204/6 30.83 :CS.AP Accounts Payable Release 6.0.7 Q *APR083 21.60 22.60 2080 4080 9060 30,72 23.84 16008 7.20 6.80 2,036°38 SHIRTS /SHORTS 203..63 CLUBS /BAGS 741.66 CLUBS /BAGS 130000 ADVERTISING 164001 CASTER SWIVEL 480.00 EQUIPMENT REPAIR 61089 CABLE SERVICE 120.00 SUPERVISOR TRAINING 120°00 SUPERVISOR TRAINING 120000 SUPERVISOR TRAINING 120.00 SUPERVISOR TRAINING 120000 SUPERVISOR TRAINING 120.00 SUPERVISOR "TRAINING 120000 SUPERVISOR TRAINING 120000 SUPERVISOR TRAINING 120.00 SUPERVISOR TRAINING 120,00 SUPERVISOR TRAINING 700.00 RETAINER 1,455.00 LEGAL SERVICES 700000 RETAINER 4,138°04 12 CART LEASE 39,142062 12 1996 REVENUE BONDS 35,448°50 12 1997 REVENUE BONDS 76,050015 12 1998 REVENUE BONDS 2,412058 12 ORF °99 °008 °L 3,513°10 12 FAP -92- 0107 -L 19,735090 12 FAP °92 °107 °L 23,000°00 12 ELM CREEK NOTE 5.55 UNIFORM RENTAL 31.80 UNIFORM RENTAL 1,223,43 UNIFORM CLEANING By SCOTT SHADBOLT (SRS) City of Owasso Unpaid Claims by Purchase Order Jul 13, 2001 09o15am Page 9 P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item Number Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description ------ --- --- m ®_.. ------ ------------ -------- ------------ -------- -- --- --- -- ------------ --------------- -------- 07/17/01 07/17/01 07/17/01 07/17/01 07/17/01 07/17/01 07/17/01 07/17/01 41.35 20,55 28.32 15.54 24.70 72.98 48.99 100.49 86.38 33.52 12.23 46.36 18.04 67.29 10.28 41.10 38.04 15.54 81.37 10.28 56.51 50.48 77.81 59.08 38.78 15.80 30.05 57.00 27.40 18.35 4.55 352.34 64.34 107.97 29.60 100.00 177.50 54.34 106.67 28.04 99.39 57.63 61.61 62.13 60.10 59.46 57814 425.49 °23.00 280.02 217.40 324.18 27.40 UNIFORM RENTAL 30.05 UNIFORM RENTAL 15.80 UNIFORM RENTAL 57.00 UNIFORM RENTAL 18.35 UNIFORM RENTAL 4.55 UNIFORM RENTAL 352.34 BEVERAGES 172.31 REPAIR PARTS 29.60 CHEMICALS 100.00 LOCATE ELECTRICAL CABLE 177.50 ELECTRICAL REPAIR 487.37 LINEN SERVICE 102.00 LINEN SERVICE 1,887.58 GROCERIES 65.09 PAPER SUPPLIES 122.14 PAPER SUPPLIES By SCOTT SHADBOLT (SRS) 06130/01 206/6 06/30/01 207/6 06/30/01 208/6 06/30/01 209/6 06/30/01 210/6 06/30/01 211/6 06/30/01 212/6 06/30/01 213/6 06/30/01 214/6 06/30/01 215/6 06/30/01 218/6 06/30/01 219/6 06/30/01 220/6 06/30/01 221/6 06/30/01 22216 06/30/01 223/6 06/30/01 224/6 06/30/01 22516 06/30/01 227/6 06130/01 229/6 06/30/01 230/6 06/30/01 233/6 06/30/01 236/6 06/30/01 237/6 06/30/01 238/6 7100 591 06/28/01 10934 8240157672 06/28/01 8240157674 06/28/01 8240157675 06/28/01 8240157666 06/28/01 8240157667 06/28/01 8240157673 7122 732 07/10101 11048 58450801 7123 342 07/05/01 11049 38831 07/03/01 38794 7124 774 06/28/01 10965 365500 7127 1225 06/30/01 10967 44 7131 2393 05/30/01 10966 1 7139 595 06/18/01 10968 S17125 06/08/01 S13935 06/04/01 S10205 06/01/01 509522 06/15/01 14894 06/22/01 18074 06/29/01 21180 06/01/01 8577 06108/01 11699 7142 981 06/13/01 10969 106130255 06106/01 106060249 06/08/01 307642 05/30/01 105300665 06/27/01 106270639 06/08/01 106080474 CCS.AP Accounts Payable Release 6.0.7 O- APRO83 07/17/01 07/17/01 07/17/01 07/17/01 07/17/01 07/17/01 07/17/01 07/17/01 41.35 20,55 28.32 15.54 24.70 72.98 48.99 100.49 86.38 33.52 12.23 46.36 18.04 67.29 10.28 41.10 38.04 15.54 81.37 10.28 56.51 50.48 77.81 59.08 38.78 15.80 30.05 57.00 27.40 18.35 4.55 352.34 64.34 107.97 29.60 100.00 177.50 54.34 106.67 28.04 99.39 57.63 61.61 62.13 60.10 59.46 57814 425.49 °23.00 280.02 217.40 324.18 27.40 UNIFORM RENTAL 30.05 UNIFORM RENTAL 15.80 UNIFORM RENTAL 57.00 UNIFORM RENTAL 18.35 UNIFORM RENTAL 4.55 UNIFORM RENTAL 352.34 BEVERAGES 172.31 REPAIR PARTS 29.60 CHEMICALS 100.00 LOCATE ELECTRICAL CABLE 177.50 ELECTRICAL REPAIR 487.37 LINEN SERVICE 102.00 LINEN SERVICE 1,887.58 GROCERIES 65.09 PAPER SUPPLIES 122.14 PAPER SUPPLIES By SCOTT SHADBOLT (SRS) xty of ouooxn JUL 13, 2001 09:15am pooe 10 mpaiu � cLoixm by Purchase order P.O. Vendor Invoice oniu cLuim Vendor ruu Amt Invoice oinr Due Discount Line Item lumber ----- Number ------ Date -------- ovue Number ---- ------ Invvine0 ------------ Due Date -------- ------------ Amount outv Amount -------- ---------- ------------ Amounts oiuim Description ----------------------- 06/20/01 106200159 zes.*y 05/23/01 303275 '22'87 7144 957 06/2$/01 10970 461860 0Y17/01 150'62 565.44 umxcKm 05/30/01 459679 161'43 183'74 TOBACCO PRODUCTS 06/05/01 460209 437.13 7146 336 06/2*/01 10971 14350 07/17y01 52.20 354.42 owxcxa 06/15/01 14137 66.06 06/22/01 14241 108'60 06/08V01 14016 89'76 06/01/01 13902 37.80 7148 1151 06/27/01 18972 7893 07y17/01 54.00 81.45 curpss 06/11/01 7763 27.45 7150 229 06/12/01 10977 670317 07717/81 286'51 616'05 onucEuIem 05/30/01 667633 173.76 83.66 oLexuIwu eupPLIem 06/19/01 671850 239.44 7151 144 05/83/01 10978 290269 07y17101 30.20 50.20 xITcosw yuppLzsa 06/21/01 293992 93'75 93.75 sooIpmewT nspxIn 7134 141 06/09/01 10979 060901 07717/01 40.00 40.00 oscu:mIown 7155 2150 06/02/01 10980 137333 07/17101 99.31 1,834.43 mnoosnIso 06/27/01 1458*0 147.47 23'83 amocsxIsm 06/19/01 061901 10.68 34'93 emousxIsc 06/09/01 139868 192'06 17.85 onoosnIso 06/13/01 141081 390.55 06/01/01 137127 354.99 05/23/01 133702 334'95 06/20/01 143414 236'44 06/16/01 142212 165.95 7156 1401 06/05/01 10981 21228 07/17Y01 100.00 100.00 aocxms nemovuL wsevIce 7157 678 06/06/01 10982 159821 07/17/01 4.95 119'69 mnocsnzso 05/09/01 1820937 16.83 05/28/01 1820920 23.04 06/03/01 1820921 4.*5 06/29/01 1820908 23.94 05/0*/01 1821136 6.36 06/16/01 159816 19.61 06/29y01 1820905 8'38 06/22/01 1828902 7'83 7158 732 06/04/01 10983 58448938 07/17/01 465.41 3,397.44 asysmxasu 06/12/01 58449343 674'47 92'50 Pxpsn auppLIss 08/19/01 58449695 593'48 05/29/01 58448683 451'75 06/08/01 58449205 455'86 06/26/01 58450062 309'72 06/15/01 58449553 435.46 06/25/01 58449977 101.47 06/05/01 58449003 22.52 06/04/01 58448939 -Zo.Oo 7167 829 06/25/01 10963 237079 07/17/01 78'20 78'20 nspxIx noppLIsn 7188 1002 07/17/01 11019 7/17 07/17/01 447'10 6'00 nsImm PETTY oxmx 44'10 uoc mwonso 75.00 FILING pss 280'00 PER oIew-newxuno mu'xp Accounts pevobia noiwaue 6.0'7 n*xpn083 By SCOTT on«000LT <omo> City of Owasso Jul 13, 2001 09o15am Page 11 Unpaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item Number ------ Number ___m__ Date -------- Code Number e_oe ------ Invoice# m__ema__d_me Due Date -------- Amount Date Amount ------------ -------- ---------- ------------ Amounts Claim Description ------------------------ 42.00 PER DIEM- ROONEY,CARLSON 7171 212 07/01/01 11066 7/01 07/17/01 94.50 94.50 LEGAL DEFENSE PLAN 7172 771 07/01/01 11065 1 07/17/01 450.00 450.00 MF232 BUCKET 7173 862 06/26/01 11015 92862 07/17/01 75.00 75.00 SEMINAR - GRIMES 7174 931 06/28/01 11016 18253 07/17/01 22.00 71.25 EMPLOYMENT ADS 7 /00 6/01 06/28101 18009 49°25 TOTAL N496,908.17 H 248.65 174 records listed 0 J,2 CEMETERY CARE AMBULANCE CAPITAL TRANSFERS TOTAL CITY OF OWASSO A/P TRANSFER REPORT REVENUE TRANSFER FROM GENERAL FUND REVENUE TRANSFER FROM AMBULANCE FUND AMOUNT 75.00 4,379.26 06/30/01 Department 0Yatime m _E x_p_Q mn s e s Total E a LL Xx P_Q Se S General Fund ,.Managerial 0.00 14,675.90 Community Development 0.00 99394.55 0.00 2,188.77 �*olice 228.10 70,518.30 Animal Control 0.00 1,060.30 Streets 103.82 8,165.88 Community-Senior Center 0.00 3,660.59 General Fund Total $1,557.00 $194,341.09 Imm ii CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/30/01 Department -- Overtime Expenses -rotal Expenses 101TRIMMIR1111w FUND TOTAL $197.99 $12,010.33 I= Council Member BITAVINXIMEM July 17, 2001 MEMORANDUM TO. THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: MA CIA BOUTWELL CITY CLERK SIJBJECTb AGREEMENT S TO PROVIDE E-911 SERVICE DATE- July 12, 2001. BACKGROUND: The latest requests are from Familytel of Oklahoma Inc, Monroe, LA; Brooks Fiber Communications of Tulsa, Inc, Richardson, TX; Comm South Companies Inc, Dallas, TX; and Choctaw Communications, Houston, TX. The attached agreements authorize these companies to collect the E-911 service fees assessed on local access lines and remit same to the City of Owasso, Staff recommends Council approval and authorization for the Mayor to execute the appropriate documentation which allows the four listed companies to provide service to Owasso citizens and to collect identified E -911 fees. 1. Agreement with Familytel of Oklahoma Inc 2. Agreement with Brooks Fiber Communications of Tulsa Inc 3. Agreement with Comm South Companies Inc 4. Agreement with Choctaw Communications THIS AGRE EMENT for Enhanced Emergency Number (E -911 Service) ("Agreement ") is made and entered into as of the 17'h day of July, 2001, by and between Familytel of Oklahoma Inc ("Familytel"), a Louisiana company, having its principal place of business at 2900 Louisville Ave, Monroe, LA 71201; and the City of Owasso, Oklahoma ("City ") having its principal place of business at 207 S Cedar, Owasso 740550 WHEREAS, Familytel is a Telecommunications Service provider as defined by Oklahoma Administrative Code 165055, providing telecommunications services in the State of Oklahoma, and in the City of Owasso; and WHEREAS, pursuant to its obligation to provide telecommunications services to its subscribers within its certified areas; and, WHEREAS, Familytel, through SVVBT resale, is willing to furnish and maintain said features, subject to the terms and conditions set forth, as well as those contained in its approved tariff. As authorized by the Dine - One -One Emergency Number Act, 63 O.S. Supp 1996, Sections 2814 and 2815, as amended, and the City's ordinance dumber 571, Familytel shall collect from service users and remit to the City the E -911 service fee assessed on local exchange access lines. For this service, Familytel shall retain two percent (2 %) of the total amount collected, 20 Service is provided solely for the use and benefit of the City and the provision of such service shall not be interpreted or construed as creating any obligation of Familytel toward, or any right of action on behalf of any third party or other legal entity, The City will be responsible for implementation and ongoing administration of all E- 911 data management associated with its E-911 service. The City's responsibilities include: (a) Identifying City's boundaries for police, fire and emergency medical services and providing this information to Southwestern Bell Telephone on the forms provided by Southwestern Bell. 4. MSAG updates will be processed by SWBT as quickly as reasonably possible after receipt of information from the City. The ALI data file will be updated as quickly as reasonably possible following completion of the order for service. 5. The parties hereto farther agree that, in the absence of any delay occasioned by events or factors which are beyond the control of Familytel, the in-service date for the services covered by this Agreement shall be as soon as possible. 6. Familytel's Credit Records and Billing Records are confidential and proprietary. The City will maintain the confidentiality of these records and will establish controls to ensure this information is used only in connection with City's provision of E-911 Service. 8. Familytel shall not be liable to the City for damages arising out of errors, interruptions, defects, failures or malfunctions of E-911 Services, including but not limited to, damages arising from errors or defects of associated equipment and data processing systems. Familytel Agreement - Page 2 110 The failure of either party to enforce any of its provisions of this Agreement, or a waiver thereof in any instance, shall not be construed as a general waiver or relinquishment on its part of any such provisions, but at the same shall, nevertheless, be and remain in full force and effect. 120 The City and Famillytel agree to comply with all applicable Federal, State and Local laws, regulations, and codes in the performance of this Agreement. 13. All notices or other communications changes hereunder (other than MSACS file changes) shall be deemed to have been duly given when made in Writing and delivered in person or deposited in the United States mail, postage paid and addressed as follows: To the City: City of Owasso Ronald D Cates, City Attorney PO Box 180 Owasso, OK 74055 flmc�� E-911 Coordinator Familytel of Oklahoma Inc 2900 Louisville Ave Monroe, LA 71201 The address to which notices may be given or made by either party may be changed by written notice given by such party to the other pursuant to this paragraph. Familytel Agreement - Page 3 140 The terms of this Agreement, and each of them, cannot be waived, altered or amended unless the same be consented to in writing by the parties hereto, 15. This Agreement contains the entire Agreement of the parties with respect to the service described herein, and no other Agreement, statement, or promises made by any party, or to any employee, officer, or agent, of either party, which is not contained in the Agreement shall be binding or valid. 170 Fam.illytel farther agrees that there will be no additional charges incurred by the City upon execution. of this Agreement, 18. Farni.lytel and the City shall each have the right to cancel this Agreement as follows: (a) Farnillytel shall have the right to cancel this Agreement in the event of the violation of the City of any of the terms and conditions hereof upon ninety (90) days written notice of cancellation to the City and failure by the City to cure such violation within such period, (b) The City shall have the right to cancel this Agreement in the event of the violation. by Familytel of any terms and conditions hereof upon ninety (90) days written notice of cancellation to Familytel and failure by Familytel to cure such violation within such period. Familytel Agreement m Page 4 IN WITNESS WHEREOF, said parties have caused this Agreement to be executed in their behalf as of the date indicated below. ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM & CONTENT: Donald D Cates, City Attorney Familytel Agreement - Page 5 THE CITY OF OWASSO, OKLAHOMA Mary Lou Barnhouse, Mayor Date: Date: THIS AGREEMENT for Enhanced Emergency Number (E -911 Service) ("Agreement ") is made and entered into as of the 17'h day of July, 2001, by and between Brooks Fiber Communications of Tulsa Inc ("Brooks "), an Oklahoma company, having its principal place of business at 2250 Lakeside, Richardson, TX, and the City of Owasso, Oklahoma ( "City "), having its principal place of business at 207 S Cedar, Owasso 74055, WHEREAS, :gooks is a Teleconzmu ications Service provider as defined by Oklahoma Administrative Code 165:55, prodding telecommunications services in the State of Oklahoma, and in the City of Owasso; and WHEREAS, pursuant to its obligation to provide telecommunications services to its subscribers within its certified areas; and, WHEREAS, gooks, through SWBT resale, is willing to furnish and maintain said features, subject to the terms and conditions set forth, as well as those contained in its approved tariff. NOW, THEREFORE, it is mutually agreed between the parties as follows: L As authorized by the Nine - One -One Emergency Number Act, 63 O.S. Sapp 1996, Sections 2814 and 2815, as amended, and the City's ordinance Number 571, Brooks shall collect from service users and remit to the City the ®911 service fee assessed on local exchange access lines. For this service, Brooks shall retain two percent (2 %) of the total amount collected. 2. Service is provided solely for the use and benefit of the City and the provision of such service shall not be interpreted or construed as creating any obligation of Brooks toward, or any right of action on behalf of any third party or other legal entity. 3. The City will be responsible for implementation and ongoing administration of all E- 911 data management associated with its E -911 service. The City's responsibilities include: (a) Identifying City's boundaries for police, fire and emergency medical services and providing this information to SWBT on the forms provided by SVvBT. .2- 4. MS AG updates will be processed by SWBT as quickly as reasonably possible after receipt of infoiniation from the City. The ALI data file will be updated as quickly as reasonably possible following completion of the order for service, 5. The parties hereto further agree that, in the absence of any delay occasioned by events or factors which are beyond the control of Brooks, the in-service date for the services covered by this Agreement shall be as soon as possible. 6. Brooks's Credit Records and Billing Records are confidential and proprietary. The City will maintain the confidentiality of these records and will establish controls to ensure this information is used only in connection with City's provision of E-911 Service. t. Brooks shall not be liable to the City for damages arising out of errors, interruptions, defects, failures or malfunctions of E-911 Services, including but not limited to, damages arising from errors or defects of associated equipment and data processinp, systems. Brooks Agreement - Page 2 10 The failure of either party to enforce any of its provisions of this Agreement, or a waiver thereof in any instance, shall not be construed as a general waiver or relinquishment on its part of any such provisions, but at the same shall, nevertheless, be and remain in full force and effect. 120 The City and Brooks agree to comply with all applicable Federal, State and Local laws, regulations, and codes in the performance of this Agreement. 13. All notices or other communications changes hereunder (other than MSAG file changes) shall be deemed to have been duly given when made in writing and delivered in person or deposited in the United States mail, postage paid and addressed as follows: To the City: City of Owasso Ronald D Cates, City Attorney PO Box 180 Owasso, OK 74055 911 Department World Com Inc 2250 Lakeside Blvd Kichardson, TX 7508U Brooks Agreement - Pa-0 e 3 The address to which notices may be given or made by either party may be changed by written notice given by such patty to the other pursuant to this paragraph, 140 The terms of this Agreement, and each of there, cannot be waived, altered or amended unless the same be consented to in writing by the parties hereto, 1.5. This Agreement contains the entire Agreement of the parties with respect to the service described herein, and no other Agreement, statement, or promises made by any party, or to any employee, officer, or agent, of either party, which is not contained in the Agreement shall be binding or valid, 17. Brooks further agrees that there will be no additional charges incurred by the City upon execution of this Agreement. 18. Brooks and the City shall each have the right to cancel. this Agreement as follows: (a) Brooks shall have the right to cancel this Agreement in the event of the violation of the City of any of the terms and conditions hereof upon ninety (90) days written notice of cancellation to the City and failure by the City to cure such violation within such period. (b) The City shall have the right to cancel this Agreement in the event of the violation by Brooks of any terrns and conditions hereof upon ninety (90) days written notice of cancellation to gooks and failure by Brooks to cure such violation within such period, Brooks Agreement - page 4 IN WITNESS WHEREOF, said parties have caused this Agreement to be executed in their behalf as of the date indicated below. ATTEST: Marcia Boutwell, City Clerk DROVED AS `.CO FORM & CONTENT: Ronald D Cates, City Attorney D %OZ0/ Brooks Agreement w Page 5 THE CITY OF OWASSO, OKLAHOMA Mary Lou Barnhouse, Mayor Date: Date: c � W11T'FI NUMBER (E-911) SERVICE WHEREAS, Comm South is a Telecommunications Service Provider as defined by Oklahoma Administrative Code 165:55, providing telecommunications services in the State of Oklahoma, and in the City of Owasso; and WHEREAS, pursuant to its obligation to provide telecommunications services to its subscribers within its certified areas; and, WHEREAS, Comm South, through S resale, is willing to furnish and maintain said features, subject to the terms and conditions set forth, as well as those contained in its approved tariff. NOW, THEREFORE, it is mutually agreed between the parties as follows: 1. As authorized by the Nine-One-One Emergency Number Act, 63 O.S. Supp 1996, Sections 2814 and 2815, as amended, and the City's ordinance Number 571, Comm South shall collect from service users and remit to the City the E-911 service fee assessed on local exchange access lines. For this service, Comm South shall retain two percent (2%) of the total amount collected. 2. Service is provided solely for the use and benefit of the City and the provision of such service shall not be interpreted or construed as creating any obligation of Comm South toward, or any right of action on behalf of any third party or other legal entity. 3. The City will be responsible for implementation and ongoing administration of all E- 911 data management associated with its E-911 service. The City's responsibilities include: (a) Identifying City's boundaries for police, fire and emergency medical service and providing this information to Southwestern Bell Telephone on the f provided by Southwestern Bell, 3- 4. MSAG updates will be processed by SWBT as quickly as reasonably possible after receipt of information from the City. The ALI data file will be updated as quickly as reasonably possible following completion of the order for service. 5a The parties hereto further agree that, in the absence of any delay occasioned by events or factors which are beyond the control of Comm South, the in-service date for the services covered by this Agreement shall be as soon as possible. 6, Comm South's Credit Records and Billing Records are confidential and proprietary. The City will maintain the confidentiality of these records and will establish controls to ensure this information is used only in connection with City's provision of E-911 Service. 8. Comm South shall not be liable to the City for damages arising out of errors, interruptions, defects, failures or malfunctions of E-911 Services, including but not limited to, damages arising from errors or defects of associated equipment and data processing systems, Comm South Agreement - Page 2 It. The failure of either party to enforce any of its provisions of this Agreement, or a waiver thereof in any instance, shall not be construed as a general waiver or relinquishment on its part of any such provisions, but at the same shall, nevertheless, be and remain in full force and effect. 12. The City and Comm South agree to comply with all applicable Federal, State and Local laws, regulations, and codes in the performance of this Agreement. 13. All notices or other communications changes hereunder (other than 1l4SAG file changes) shall be deemed to have been duly given when made in writing and delivered in person or deposited in the United States mail, postage paid and addressed as follows: To the City: City of Owasso Ronald l7 Cates, City Attorney P® Box 180 Owasso, OK 74055 To Comm South 4 60ls,na i4i �Lae-�a' Comm South Companies Inc c/o Tax Partners LLC 3101 Tower Creek Parkway, 6',h Floor Atlanta, GA 30339 t CDp,,n, D-11 ®-RAQV IS'Alc- c1®MVy. ACADci M. Oi�LVQW RWA The address to which notices may be given or made by either party may be changed by written notice given by such party to the other pursuant to this paragraph. Comm South Agreement w Page 3 14, The terms of this Agreement, and each of there, cannot be waived, altered or amended unless the same be consented to in writing by the parties hereto. lye This Agreement contains the entire Agreement of the parities with respect to the service described herein, and no other Agreement, statement, or promises made by any party, or to any employee, officer, or agent, of either party, which is not contained in the Agreement shall be binding or valid, 17. Comm South further agrees that there will be no additional charges incurred by the City upon execution of this Agreement. 18, Comm South and the City shall each have the right to cancel this Agreement as follows. (a) Comm South shall have the right to cancel this Agreement in the event of the violation of the City of any of the terms and conditions hereof upon ninety (90) days written notice of cancellation to the City and failure by the City to cure such violation within such period. (b) The City shall have the right to cancel this Agreement in the event of the violation by Comm South of any terms and conditions hereof upon ninety (90) days written notice of cancellation to Comma South and failure by Comm South to cure such violation within such period, Comm South Agreement - Page 4 IN WITNESS WHEREOF, said parties have caused this Agreement to be executed in their behalf as of the date indicated below. ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM & CONTENT: Ronald D Cates, City Attorney Comm South Agreement - Page 5 THE CITY OF OWASSO, OKLAHOMA M Mary Lou Barnhouse, Mayor Date: COMM SOUTH COMPANIES INC By: Printed Name & Title -11 Date: � THIS AGREEMENT for Enhanced Emergency Number (E-911 Service) ("Agreement") is made and entered into as of the 17"' day of July, 2001, by and between Choctaw Communications ("Choctaw"), a Texas company, having its principal place of business at 8700 S Lessner, Houston, TX 77074, and the City of Owasso, Oklahoma ("City"), having its principal place of business at 207 S Cedar, Owasso '74055, WHEREAS, Choctaw is a Telecommunications Service Provider as defined by Oklahoma Administrative Code 165:55, providing telecommunications services in the State of Oklahoma, and in the City of Owasso; and WHEREAS, pursuant to its obligation to provide telecommunications service's to its subscribers within its certified areas; and, WHEREAS, Choctaw, through SWBT resale, is willing to furnish and maintain said features, subject to the terms and conditions set forth, as well as those contained in its approved tariff. NOW, THEREFORE, it is mutually agreed between the parties as follows: 1. As authorized by the Nine-One-One Emergency Number Act, 63 O.S. Supp, 1996, Sections 2814 and 2815, as amended, and the City's ordinance Number 571, Choctaw shall collect from service users and remit to the City the E-911 service fee assessed on local exchange access lines. For this service, Choctaw shall retain two percent (2%) of the total amount collected. 2. Service is provided solely for the use and benefit of the City and the provision of such service shall not be interpreted or construed as creating any obligation of Choictaw toward, or any right of action on behalf of any third party or other legal entity. 3. The City will be responsible for implementation and ongoing administration of all E- 911 data management associated with its E-911 service. The City's responsibilities include: (a) Identifying City's boundaries for police, fire and emergency medical services and providing this information to Southwestern Bell Telephone on the forms provided by Southwestern Bell. -44mm 4� M G updates will be processed by SWBT as quickly as reasonably possible after receipt of infonnation from the City. The A data file will be updated as quickly as reasonably possible following completion of the order for service. 5. 'rho parties hereto farther agree that, in the absence of any delay occasioned by events or factors which are beyond the control of Choctaw, the in-service date for the services covered by this Agreement shall be as soon as possible. 6. Choctaw's Credit Records and Billing Records are confidential and proprietary. The City will maintain the confidentiality of these records and will establish controls to ensure this information is used only in connection with City's provision of E-911 Service. 8. Choctaw shall not be liable to the City for damages arising out of errors, interruptions, defects, failures or malftmetions of E-911 Services, including but not limited to, damages arising from errors or defects • associated equipment and data processing systems. Choctaw Agreement - Page 2 110 The failure of either party to enforce any of its provisions of this Agreement, or a waiver thereof in any instance, shall not be construed as a general waiver or relinquishment on its part of any such provisions, but at the same shall, nevertheless, be and remain in full force and effect. 12, The City and Choctaw agree to comply with all applicable Federal, State and Local lags, regulations, and codes in the performance of this Agreement. 13, All notices or other communications changes hereunder (other than MSAG file changes) shall be deemed to have been duly given when made in writing and delivered in person or deposited in the United States mail, postage paid and addressed as follows: To the City: City of Owasso Ronald D Cates, City Attorney PO Box 180 Owasso, OK 74055 Mr Seth Block Choctaw Communications d/b /a Smoke Signal Communications 8700 S Gessner Houston, TX 77074 Choctaw Agreement m Page 3 cc; Mr Michael G Holman General Counsel Vortec Telecom Inc 1600 Viceroy Dr Dallas, TX 75235 The address to which notices may be given or made by either party may be changed by written notice given by such party to the other pursuant to this paragraph. 14. The terms of this Agreement, and each of there, cannot be waived, altered or amended unless the same be consented to in writing by the parties hereto. 1.5. This Agreement contains the entire Agreement of the parties with respect to the service described herein, and no other Agreement, statement, or promises made by any party, or to any employee, officer, or went, of either party, which is not contained in the Agreement shall be binding or valid. 17, Choctaw further agrees that there will be no additional charges incurred by the City upon execution of this Agreement. 18. Choctaw and the City shall each have the tight to cancel this Agreement as follows: (a) Choctaw shall have the right to cancel this Agreement in the event of the violation of the City of any of the terms and conditions hereof upon ninety (90) days written notice of cancellation to the City and failure by the City to cure such violation within such period, (b) The City shall have the right to cancel this Agreement in the event of the violation by Choctaw of any tens and conditions hereof upon ninety (90) days written notice of cancellation to Choctaw and failure by Choctaw to cure such violation within such period, Choctaw Agreement - Page 4 IN WITNESS TNESS WHO OF, said parties have caused this Agreement to be executed in their behalf as of the date indicated below. ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM & CONTENT: Ronald D Cates, City Attorney Choctaw Agreement ® Page 5 THE CITY OF OWASSO, OKLAHOMA H C "Will" Williams, Mayor Date: CHOCTAW COMMUNICATIONS Biro Seth 1® Blggck Vic I�resident — e latory Printed Name & 'Title Date: TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM. SHERRY BISHOP FINANCE DIRECTOR STJBJECT- REFUSE RATE INCREASE DATE. July 129 2001 RACKGROUND- In May of 1986, the OPWA Trustees increased rates for the polycart refuse service from $5.50 to $6.50 per container per month. In September of 1995, rates were increased to $8.00 for residential and $10.00 for conu-nercial service. Funds were earmarked for street repair and maintenance and for economic development activities. None of the funds from this rate increase were used to offset the cost of providing refuse collection services. years. That increased cost has not been passed on customers, but has been absorbed by the ful ffi and has eroded the profitability of the OPWA operations. The fiscal 2002 budget approved by t OPWA Trustees includes increased revenues generated by a proposed rate increase of $2 '1 .00 p polycart per month. During the month of June, customers were billed for services for 6,091 polycarts. The propos $2.00 rate increase would generate approximately $12,200 per month or $146,600 per year in ne revenue. OPWA Resolution No 2001-08 would increase monthly rates per polycart to $10.00 f] residential and multi-family customers and $12.00 for commercial customers. City of Owas Resolution No. 2001-07 approves the rates established by the OPWA. Staff recommends City Council approval ®f City Resolution No. 2001 -07 approving the rates established in OP WA Resolution No. 2001 -08. ATTACHMENTS. City Resolution No. 2001 -01 RESOLUTION OF THE CITY COUNCIL IL OF THE CITY OF OWASSO, OKLAHOMA, APPROVING RATES TO BE CHARGED FOR THE PROVISION OF NECESSARY FUSE COLLECTION AND DISPOSAL SERVICE E TO POLYCART REFUSE CUSTOMERS, , D ESTABLISH- ING F C DATE, AS ESTABLISHED BY THE O ASSO PUBLIC WORKS AUTHORITY. BE I T RESOLVED BY THE CITY COUNCIL OF THE C IT' OF OW SSO, OKLAHOMA HAT a L S�TIQ Te From and after the effective date as hereinafter set forth, the charges established by DPWA Resolution x}2001 -08 for polycart refuse service are approved and authorized by the approval of this resolution. SECTION TWO: The rates hereby approved shall become effective with the first billing in Nest 20010 APPROVED ) ADOPTED this 17'h day of July, 2001 by the City Council of the City of Owasso, Oklahoma. Mary Lou Barnhouse, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FO Ronald D Cates, City Attorney TO- MEMBERS OF THE CITY COUNCIL CITY OF OWASSO FROM- MARY LOU BARNHOUSE MAYOR SUBJECT: ORDINANCE RELATING TO KEEPING OF ILL AND EXOTIC ANIMALS WITHIN THE CITY LIMITS - SPECIFICALLY BEES DATE: July 12, 2001 ffnjcmi € �, The Council is being requested to either retain the code as it is - prohibiting the keeping of bees in the city limits of Owasso; or amend the code the allow the keeping of bees. Flamm, M1,11, 1. Correspondence from Dr Backues 2. Section of Code Relating to Keeping of Bees Mr. James Greene, Chief City of Owasso 207 S. Cedar Owasso, OK l Dear Mr. Greene; E113,11, z 0 U 0 M aYa fi 0 ,I-*] �2 1E Beekeep" ig Legal in Tulsa Of course, like every thing else there are sonM restrictions but they are only for the beekeepers If talken care of properly they pre- ,sent NO real problem llw to your neighbors or to the public. /�"�. The following member of the Class Mammahaa (a). Order Carnivora, Family Eelidae - cougars, lions, panthers, tigers, jaguars, leopards, ocelots, and margays except commonly accepted domesticated cats; Family Orsidae d bears; Family Canidae w wolves, coyotes, jackals, dingos, foxes, and the African wild dog, to include any canine hybrid mix, to include but not limited to wolf, coyote or dingo mix hybrid; Family Mustelidae - weasels, martins, minks, badgers, and skunks; Family Procyonodae m raccoon; (b). Order Chiroptera - bats (c). Order Edentata W sloths, anteaters and armadillos; (d). Order marsupialia - kangaroos and common opossums; (e). Order Proboscidea - elephants; (f). Order Primata - monkeys, chimpanzees and gorillas; (g). Order Rodentia M beaver, muskrat and porcupines; (h). Order Ungulata -- antelope, deer, bison, camels; 2. The following members of the Class Aves: (a). Order Falconifoinis m hawks, eagles, falcons and vultures which are not kept pursuant to federal or state permits; (b). Subdivision Ratitae - ostriches, rheas, cassowaries and emus; B. The provisions of section A shall not apply to menageries, zoological gardens, exotic animal shows or sales, and circuses, if- Their location conforms to the provisions of the zoning ordinance of the City. 2. All animals and animal quarters are kept in a clean and sanitary conditions and so maintained as to eliminate objectionable odors; 3. Animals are maintained in quarters so constructed as to prevent their escape; and, if and in the event of escape, the owner or custodian of such animal immediately notifies the animal control officer. Page 4 ®13 Animals The Alligators, Caimans and Crocodiles m Order Crochodylia. 3. The Lizards w Order Squamata; suborder Ophidiaw Family Elapidae d Cobras; Family Hydrophiidae - sea snakes; Family Viperidae w vipers; Family Crotalidae - pit vipers; Family Colubridae, sub family Disadomorphinae, rear fang snakes and the specific species; Dispholidus typus, the Boomslang; Thelotornis Kirklandi, African bird eating snake-, Boiga dendrophilia, the Mangrove snake. E Habitat Recognizing that reptiles differ from other animals in handling techniques, the sections listed below must be followed to allow anyone to possess and /or house reptiles in the city. 1. All reptiles held as pets or specimens in the city of Owasso must be contained within secure habitats capable of preventing escape. F. 'transport and Dandling Reptiles being transported in Owasso will be secured within escape proof.' containers. 2. Acceptable reptiles may be handled openly if the handler is demonstrating the reptile for sale within a retail business establishment approved for sale of such reptiles. Reptiles shall not be handled openly in public places, e.g. parks, schools, shopping areas, etc. 4. :Prior approval and notification of the animal control officer must be made before conducting any educational programs utilizing reptiles within the Owasso City Limits. O. Release of Reptiles 1. Reptiles not indigenous to the state of Oklahoma, shall not be released or abandoned by their owners and /or their handlers in the city of Owasso. 2. Any species of reptile not indigenous to the state of Oklahoma which may be secured by, or forfeited to, Animal Control shall be turned over to a zoo or a reptile rescue organization for proper disposition, or if necessary may be destroyed if deemed proper by Animal Control. 3. Species indigenous to the state of Oklahoma which are secured by Animal Control may be released to the wild as Animal Control deems proper. H. Bee Hives Prohibited ""O� 1. Bee hives or the keeping of bees is prohibited within the Owasso City Limits. I. Penalties Unless otherwise provided, every person violating any of the provisions of this title shall be guilty of an offense and upon conviction shall be punished by a fine not to exceed $200.00 and/or ten (10) days in jail. (Ord. No. 532, 12/3/96) Page 4-15 TO. THE HONORABLE MAYOR CITY COUNCIL CITY OF OWASSO FROM- CLIFFORD R. MOTTO DEPUTY CHIEF OF POLICE SUBJECT: RE QUEST AUTHORIZATION TO AWAR-D BID FOR COMMUNICATIONS CENTER COMPUTER AIDED DISPATCH, MAPPING, AND RECORDS MANAGEMENT SOFTWARE PACKAGE DATE. July 12, 2001 BACKGROUND- Over the course of the past two years, police department staff has been working with building architects, construction foremen, equipment vendors, city staff, and city management on the design and specifications for the new City Hall / Police Complex and the new Communications Center. While much of our present equipment will be utilized in the new building, updates to our communications systems will have to occur in order to take our communications center to the next level that will be capable of supporting our city as it continues to grow. One of the improvements that will take place is obtaining a Law Enforcement Software package that will include Computer Aided Dispatch, a Records Management System, a Court System, a Computer Mapping System, and related dispatching programs. This type of communications software is indeed a costly item. The cost of this software will not be borne by the City of Owasso however. The City of Owasso has a restricted E-911 Fund which can only be utilized for "communication purposes". The various telephone companies that provide 911 telephone services to residents within the community send a portion of their service fees to the City of Owasso on a quarterly basis. These fees are then placed into the restricted E -911 Fund. While each city that provides E -911 emergency services to their citizens is allowed to retain these funds within their government's general operating budgets, RECORDS MANAGEMENT SOFTWARE JULY 12, 2001 PAGE 2 expenditures can only be made within accordance of the policies and procedures of the "Tulsa Metropolitan Regional Enhanced 911 board ". The City of Owasso is, and has been a member of this regional board since its inception in 1989. Chief of police Jim Greene is the present representative and voting member for the City of Owasso. The City of Owasso E-911 Fund has $208,000.00 in available funds at this present time and has a projected budget of $250,000.00 for the 2001 -_2002 fiscal year. In order to develop a communications software package that would be not only effective, efficient, but a 66state of the art95 system as well, our employees and city staff members visited numerous police agencies within the State of Oklahoma and viewed their operations. 'These employees have expended countless hours on this project. Several meetings have been held with city management and City Council Workshops have taken place to keep City Councilors apprised of our progress and anticipated costs associated with this project. Once a consensus was reached on what type of dispatching software was needed, the Owasso City Clerk sent out competitive bids. The bid opening took place at city hall on June 26, 2001 at two o'clock in the afternoon. Three bids were received, These bids are as follows: I. Information "Technologies Incorporated: $50,755.00 2. Access Magic Incorporated (Sleuth): $108,840.00 3. Global Software Incorporated: $ 154, 234.00 After reviewing the bids, it was determined that the best software package was the package submitted by Information 'Technologies Incorporated who happened to also be the low bidder by some fifty thousand plus dollars. The expenditure for this software has been reviewed by the Tulsa Metropolitan Regional Enhanced 911 Board and has been authorized by them to be paid from the E ®911 Fund. The board authorized the purchase of this software at its July 11, 2001 meeting. t. =fir' zi Staff recommends that the Owasso City Council award the bid for the Communications Dispatching Software, in the amount of $50,755.00 to Information Technologies Incorporated and provide payment for same from the E -911 Fund. I�Y`WfRil`1�1 �1►�1 1. Background Information 2. Bid Documentation mmm Bids for the now CAD, RMS and Court software were opened June 200' at 2pm, and the results were as follows. Information Technologies, Inc. $50,755.00 Access Magic, Inca (Sleuth) $108,84.0.00 Global Software, Inc. $154,234,00 SPECIFICATIONS FOR COMPUTER SOFTWARE FOR THE OWASSQ PULI "Y a,-.F4rjL BIDDER REQUIREMENTS 1 Terms and conditions ®f all software licensing and applicable Maintenance Agreements, 4. Summary of training provided. 5. Installation and maintenance. GENERAL CONTENTS AND S0FrWARE SPECIFICATIONS The software specified shall perforin the fluictions of Computer Aided Dispatch, Records Management, Police Administration and Court Administration. Detailed specifications are as follows: Instructions _for des ondin - For each item listed below enter the appropriate letter (unless otherwise specified) in the Vendor Response column, as follows: C = Comply with specification N = Do not comply with specification E = Exception taken to specification FOR EACH EXCEPTION TAKEN, VENDOR MUST PROVIDE AN EXPLANATION, INCLUDING THE ITEM #, REQUIREMENT DESCRIPTION, AND DETAILED COMMENTS. Specifications - Page 2 1.06 1.07 r 1.08 The ID code shall be automatically associated with any cornrnand!3� I led with the 'AAMINIMM M Its 2.01 Wil 2.03 12.04 2.05 .............. 2.08 2.09 W Ma, Specifications - Page 2 M1,02 Users must be able to enter commands via mouse click or line. -command Function keys shall be user configurable to allow for command entry shortcuts or information retrieval. CAD m—ust be multi-tasking. When the system is searching, querying, reporting, or otherwise processing information, the users must not be prevented from continuing routine operations B.q. event epj�, officer status chaq e or call ate�. System must include an easy to use report writer for obtaining call for service information. If the incident code is changed during the incident, the system will automatically document the record with the date, time, and user ID. The dispatcher shall be notified by audible and visual alerts of overdue statqspen'ding alls, or new calls. Dispatchers must be able to easily substitute another unit for the recommended unit. Call input screen shall contain at a minimum: Date / Time call received User I D in ident location, :)uilding, apartment suite name of business, In rMang, Incident code and descr!p� Reporting person's name, address, and home telephone number. R�port number Units assigned,tothe call for service. Note ot previous calls for service at the location, to Business associated with a landmark entered. System must provide a list of possible street matches when the first three letters are entered. 2.35 System must automatically determine the district and jurisdiction based on a verified location. 2.36 All locations entered into the system must be verified against – the CAD system's geo database. 2.37 _graphical_ ottware must allow for color-coding for unit status. 2.38 §ystern must be able to —specify locations by: 2.39 ]J.13treet address 2.40 IStreet Intersection (streets can be entered in an order 2.41 Mommon Name / Landmark C Z42 Software must allow for the color coding for unit status C 2.43 Software rn C Specifications - Page 3 Specifications - Page 4 2.49 2.54 ti RMAJAM 'I ff MWOMIOI Wall -107M 2.63 ALI Specifications - Page 4 2.65 2.66 Software must provide entry log for pass on information between shifts such as requests for extra patrol, notes to contact street dept, etc. Software package must provide a menu-based facility to create custornLLre�oijs from data thro D All data fields in such reports must be identified inji I form. 2.70 All such reports must be available for either screen viewing or in rinted form. 2.71 T o save recuE'gq s rnust be�included. 2.72 Software must be able to export report data to a spreadsheet C a ...plication. CAD software must be capable of upgrade to or compatible with C a mobile co .74 D software must allow customization of incident type codes, C disposition codes, and officer status codes. 3.00 RECORDS MANAGEMENT SOFTWARE �_.0_1__Necords Management software shall be installed on two- primary records clerk computers, all users on the network shall be able to a Provides for entry & retrieval of Offense/Incident Reports that must include the followiqg:- Multiple victims, witnesses, suspects, arrested subjects, other persons and officers. Officer's narrative 3.05 Press report 3.06 List of officers involved in the incident Vehicle information Arrest Reports Suspect Booking Report Accident Reports Missing Person Reports Reports involving Juveniles 3.15 Supplemental Reports 3.16 Case Notes including detective assignment, and ability to "flag" case as being assigned. Case Status Provides for entry & retrieval of Field Interview Reports 3.21 C 3.J 2 LR C --- 6—d C �xx C C C C 3.35 3-6 3.38 3.39 Must have the ability to audit all reports that have been printed to include date, report, and user. Must have the ability to audit all chanqes to a rer)ort. 3.48 TIU—S, ort. 3.49 3.50 IVA -two Specifications - Page 6 MILIMUM ail MELAMMOT-11 111 Software package must provide a menu-based facility to create custom reports from queried data throughout Record J,Ma�eme roduct. 2pt p__ 3.58 All data fields in such reports must be identified in "English form and not in database fieldname form. r _3_. All such reports must be available for either screen viewing—o—r-Wn I printed form. ncluded. U W Records Management software must be capable of upgrade to, or compatible with a mobile computing application also produced Py �he vendor. POLICE ADMIN&TRATION SdF—TWARE 4.01 Software shall include_pf�������; control Must provide for tracking of all agency property, including clothing Must provide for a sort and search function to track prop�e_ayby officer, description, and serial number. Must be able to track items currently held or those that have b�!en dai osed. !sp Must be able to track the historical record of items. L7 Software shall include a traini DIM UMIKIOPIPIM"I'D WINO, DOU rAvj It.-jim 11mog 11111VC11 -------- Must be able to maintain records of employees contact information including, address, phone numbers, emergency contact of family member, employment history and medical information. Must be able to store and display a photograph of the emplovee. Specifications w Page 8 ��. �. R>: w a-SUT MIT ii _ Specifications w Page 8 Specifications - Page 9 MIMI MI NIEW111*11111LOO Eft Software must be able to produce a RefundeFB-ond Listing Report Software must be able to produce a Forfeited Bond Listing ust be able tq_prqduce� a Cash Bong_ ust be able tq-pjoduce� a Bond Reqe!p s List 0 are mus e a e to roduce a Bond Activly_j Is__ Software must contain a Master Attorney file. Specifications - Page 9 COMPUTER SOFTWARE FOR THE OWASSO POLICE DEPARTMENT BID FOR SOFTWARE & INSTALLATION $ __ 07 55000 5,-- BID FOR MAINTENANCE (PER MONTH) $ See Note Below I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Page, §7i—gna-t—urv, Vice President/ Controller Title 10430 our Blvd. Address St. L,ouis4 Missouri 63132 314 997 ®5336 Phone Number Q200101300 Date. 06/14/2001 5,995 °00 5,995° 8,995°00 17,990°00 995 °00 995 °00 4,995 °00 4,995° 3,995 °00 7,990 °00 3,995 °00 3,995.00 1,295,00 1,295° 79500.00 1 7,5 To-. OWAMO (OK) PA 101 N. MAIN SM OWAS ®A OK 74055 This quotedon t page(* apt } C Untie ® Th3s guOt:atiOn valid Wi=ugh 07/15/2001® Subtotal 50 ®755. Sales Tax 0, Ship & Hand. 150 t, ,t Orders under $ 35,000 are net 30 daya Orders Over $ 35,000 can be paid in prOgreoe pay€enta, as follows payment I a 25W Of project total dose at time Of order entry° Payment 2 m 25W of project total due with delivery Of Software. Payment 3 - 40W Of project total dare upon c�ampleti ®n Of System Administrator training at ITZ's St, Louis Office, Or IS days after payment V 2, whichever comes first. payment 4 - Balance (10 %) of project total due 30 day@ after pa nt 3° 'nfo "on Technologies, lnc° will have the right to deactivate any software not ga�ic� for i� ��� ®�ei���� �i�� the above schedule. Xn the event Of such deactivations client shall have no race Psi against accordance Technologies, lnco for their inability to ease said software. Training. XTI is including System Administrator training for yap to two (2) department System Administrators, along with the head of the agency, at lTl °s St. Louis Office° We always invite the head of the agency to training s® that they can be familiar with the capabilities Of the ITl software. During the System Administrator training, 1TI will assist with software configuration, and a copy of this configuration is available for your Use. Additional System Adrainistratorg Or users can be trained by ITX at additional cost, and classes can be tailored to meet your needs. Software Telephone ITI includes with each software module purchased, One Year Of telephone technical support. system Administrators, who have completed the System Administration training at ITX� are eligible to receive telephone technical support. S' PM central time. it After hours telephone technical support is available for $ 5000 per incident (LAN based systems) or 75.00 per incident (WAN or mobile based systems), regardless of the time required. Clients have the opportunity to identify personnel o are d to request XTI will not be nsible for providing r. purchase support contracts � year one. ITT periodically produces software updates, which are @hipped to all registered agencies who are currently on software support. Software updates do not include upgrades, which are considered now products. Upgrades may include changes in back—end database, supported features, Information Technologies, Ini 10430 BaUr Blvd St. Louis, y, Phone. (314) 997-5336 Fax (314) v Hardware / Network R jsre xatss Number: Q200 1 0 1 300 Date: 06/14/2001 Page 4 Unless otherwise UPecified, this proposal is fog; software and related Services Duly. No hardware is included. Of software fa�,e pr 1 sawa e and Opp Vat ing sys "me Software -r0cGWen t i0nG earO Provided for Officient Software Licens3ngs standard The shrink wrap software provides the following licensing o >, the 80ftwar@ Products listed herein: 10430 Baur Louis, :o 63132-1905 Phone: (314) 997-S336 4) 997-S342 Email; Salosojtjuga.com Number. Q200101300 Date: 0&1 12001 Icati®n c6 m, W th Boxy l Number label intact, can be replaced Unlems otherwise @pacified h6vo ,n0 ChIg Proposal does not include data conversion, training (other eh 'n SYStem Administratox training at :� em gt3 Louis office) or on -Oita M @rVices such ass installation, tr &inin and start-up asaiatancen Information Technologies, Inc. 'O° ftware Telephone Technical Support - Terms and Conditions Introduction: Support of our law Enforcement Software Series is rovided directly by the developers, lnforr tion Technologies, Inc, (fl I) Technical Sip personnel are available to address questions cove by our So Support. What's Covered. Any "how to" question cifically related to the i le 2ation or operation of our are is covered, e ® ive questions involve ao operational" procedures within agency. Not only are thac usually very g . questions, but we often find a soitwar°e �nfi �� rho the agencies needs. to give Your Support Number along with your Nam, Agency Nam. Product aand D . 1 . "I'll, n � r ►�r��. . Renewal between 90 and 180 days of Support Expiration: Clients who wish to renew support after being expired more than 90 days but less than 180 days must. Pay a software update fee of 12.5% of the current price of the software. Pay the appropriate payment Support contract will be valid for one year from date Renewal beyond 80 days o ,11;1rt Expiration: Clients who wish to renew support at er being expired more than 180 days must: update of :s of the current price of the software. * Pay the appropriate * Support contract will be valid for one year from date payment is received by ITI, Reviled Y919 i ) ail M TO: HONORABLE MAYOR CITY COUNCIL CITY OF OWASSO FROM: CLIFFORD R. MOTTO DEPUTY CHIEF Off' POLICE SUBJECT: RE QUEST AUTHORIZATION TO UTILIZE E-911 FUNDS TO PURCHASE COMMUNICATIONS EQUIPMENT FOR NEW DISPATCH CENTER DATE: July 12, 2001 BACKGROUND. Over the course of the past two years, we have been working with the building architects, construction foremen, equipment vendors, city staff, and city management on the design for the new updated communications center. City Council workshops have also been held in order to update council members of our progress and anticipated costs involved with this project. While much of the present equipment will be utilized in the new building, updates to our computer systems, radio systems, and related dispatching equipment will have to occur in order to take our communications center to the next level that will be capable of supporting our city as it continues to grow. The new communications center will indeed be a costly project. Total costs will exceed $123,000.00. The cost of this project will not be borne by the City of Owasso however. The City of Owasso has a restricted E-911 Fund which can only be utilized for "communication purposes". The various telephone companies that provide 911 services to residents within the community send these service fees quarterly to the City of Owasso where they are placed into the restricted fund. While each city that is a provider of E-911 services is allowed to retain these funds within their government's general operating budgets, expenditures can only be made within accordance of the policies and procedures of the "Tulsa Metropolitan Regional Enhanced 911 Board". The City of Owasso is, and has been a member of this regional board since its inception in 1989. Chief Jim Greene is the present representative and voting member for the Communications Center July 12, 2001 Page 2 City of Owasso. At the present tune, our E -911 Fund has $208,000.00 available with a projected budget of $230,000.00 for the 2001-2002 fiscal year. The equipment that is listed below has been itemized for your review. Major purchases have been sent out for competitive bid and these bids have already been received by the city. All equipment and related expenses have been approved and are authorized by the "Tulsa Metropolitan Regional Enhanced 911 Board ". The utilization of the E -911 restricted fund to pay for the new communications center has also been approved and authorized by the "Tulsa Regional Enhanced 911 Board" at its regular quarterly meeting which was held on July 11, 2001. UIPME T: 1. Motorola Centracom Radio Consoles / Programming Equipment: Costa $ 66,800.00 2. OLETS Interface and Additional CAD Training: Cost: $ 13,490.00 The communications division will be purchasing a Law Enforcement Software package that will provide computer-aided dispatch, records management, court management, and various other related dispatching programs. This software program will be purchased from Information Technologies Incorporated. When this package was originally bid, there was one exception to the bid that would have to be satisfied in order to complete the software Communications Center July 129 2001 Page 3 3. Dispatch Computers: Cost: $13,300.00 4. Network Server with "Win 2000" Operating System: The new computer aided dispatching software package requires that all computers within the police department be linked to each other via a network server. This price quote is from Dell Computers. There is a possibility that this price may be subject to change due to the specific hardware and cabling required in installing the system. The Dell server is preferred due to compatibility issues with current and existing equipment. Communications Center July 12, 2001 Page 4 5. Citywide Norstar automatic Messaging System: Cost: $6,000.00 This system will greatly assist dispatchers by allowing than to do their job uninterrupted by message taking, call transfers, and other non - emergency phone activities. This voice mail system will in fact ease the multitasking load of dispatchers almost as much as an extra dispatcher would, This system will benefit not just the police department, but the entire City of Owasso workforce as all city employees, department directors, and council members would be able have the benefit of a voice mailbox. Verizon has been awarded the City of Owasso contract for providing telephone equipment to the new City Hall /Police Complex. 6. Networked Computer Printer: Cost: $2,320.00 High quality laser printer networked to allow access by multiple computers. This printer will be used for mug shots and digital imaging. This price quote is for a Hewlett Packard HP4550N laser printer from the government division of CD W, which is the lowest of several quotes that were requested. T Install Antennas and New Tower: "technicians from 'total Radio Incorporated came to the police station to look at our existing radio equipment that will be moved to the new building. Total Radio quoted a cost of $2,255.00 for all costs involved in putting up new radio tower segments, attaching all necessary antennas, and running all coax cables into the new communications center. 011 Cost: $2,000.00 This radio will be utilized by the dispatcher as a backup radio in cases of emergency, or will be available for an officer should his radio fail while on duty. Currently we have no backup radio hand packs available. This item will be purchased from 'total Radio who currently supplies our radios. Communications Center July 12, 2001 Rage 5 9. Eventide Logger Archive Review Software / DVD -RAM .Drive: Cost: $1,790M Used to review and copy archived DVD dispatch recordings. This is an upgrade to our current system allowing us to review old recordings without ejecting and stopping the current compact recording disc while taping. This software package and disc drive will be purchased from ECS, Inc. of Oklahoma City who is an authorized Eventide dealer and the company from which we originally purchased our recorder. 10. Telephone Headsets for Each Dispatcher: These items are required for dispatchers to use with the new radio consoles. Each dispatcher will have his/her own headset that is plugged into the radio console. The projected cost estimation is based on a preliminary item search through "Headsets.Com" via the Internet. A total of eight headsets will be needed. 11. Norstar° Dispatch Telephones: Cost: $1,500.00 A total of three switchboard type telephones with advanced features will be needed for the communications center. This purchase will be made from Verizon who is the vendor for all city telephone equipment. 12. Installation of 911 Network wiring Initial installation of all 911 communications center network cabling. This price quote has come from the Dan-D Company, who has been previously awarded cabling bids on the City Hall /Police Complex. 13. Uninterruptible Power Supplies: Cost: $1,000.00 Used to protect computers and equipment in the case of power outage. Five of these devices will be needed in the new center. Price quotes are from CDW. Communications Center July 12, 2001 Page 6 14. Printer Stands, Equipment Racks, and Various Dispatch Furnishings: Stands used to hold printers, equipment rack for the digital logging recorder, monitor risers, keyboard trays, and assorted accessories. These would be purchased from area office supply stores. 15. OLETS Terminal Installation: Cost: $700.00 16. Security System Wall Mounting: Cost: $634.00 Although a bid has been awarded to ADT Security Services Incorporated for the security camera and access door systems for the new City Hall/Police Station, no provision was made in the bid specs for mounting the monitors or the lock boxes for the video recorders in the communications center. Mr David Huggard with ADT Security Services has provided a quote of $634.00 to install the wall mounts for this equipment. 17. Stand-Alone Workstation and Cabinets for Dispatch Supervisor: Cost: $500.00 Workstation area and necessary cabinets to be used by the dispatch supervisor. The dispatcher supervisor will be located in the communications center. These items will be purchased from area office supply stores. Communications Center July 12, 2001 Page 7 18. Installation of Eventide Digital Logging Recorder: Cost: $395.00 The digital recorder must be moved from its present location to the now communications center. ECS of Oklahoma City, Oklahoma, who is the company that originally installed the equipment, will perform this work. SUMMARY- Staff recommends that the Owasso City Council authorize the purchase and provide payment for the following equipment and services from the E-911 Fund for the new communications center to include: Total Radio Incorporated, in the amount of $71,055.00 for a Motorola Centracom Radio Console, Programming Equipment, New Radio Antennas and Radio Tower, and Backup Radio Hand Pack; Information Technologies Incorporated, in the amount of $11,490.00 for the OLETS Interface and CAD Training; Additional Travel and Training in the amount of $2,000.00; Dell Computers, in the amount of $20,249.00 for CAD - Dispatch Computers, Mapping Monitors, Network Server with Win 2000 Software Package; Verizon, in the amount of $7,500.00 for Citywide Norstar Automatic Messaging System and Dispatch Telephones; CDW, in the amount of $3,300.00 for a Networked Computer Printer and Uninterruptible Power Supply; Headsets.Com, in the amount of $1,500.00 for Telephone Headsets; Dan-D Company, in the amount of $1,101.00 for the Installation of 911 Network Wiring; OLETS, in the amount of $700.00 for the moving of the OLETS Terminal; ECS, in the amount of $2,185.00 for the Eventide Logger Archive Review Software, the DVD Ram Drive, and the moving of the Eventide Digital Recorder; ADT Security Systems, in the amount of $634.00 for the Security System Wall Mountings; and various local vendors, in the amount of $1,500.00 for Printer Communications Center July 129 2001 Page 8 Stands, Equipment Backs, Dispatch Furnishings, and a Stand-Alone Work Station for the Dispatch Supervisor, The total cost of this recommendation is $1239234,00, L Background Information 2 0 Price Quotes SUBJECT, Request Authorization for Purchasing Equipment for New Communication Center Funding for the Purchase of the items listed on the attached pages will come from the 911 account. Funds in the 911 account can only be used for the purchase of communicationa related equipment. The request to purchase the 911 equipment win be on the Council Agenda for July 17', 2001. If you have an na y he items listed please call Teresa Wils, Disp h atc Supervisor Bill Allen or myself , on . ITEM DESCRIPTION IT MI M. Soie Source-Motorda MIR II timltl IMP HONDA .g CAD-Dispatch Computers s a ping monitors w Network Server w/ Win 2000 Existing vender IWOMMIM1 Networked Computer Printer Lowest quote Install Antennas and New Tower fing vender 1 Bac UP- and Held •00mhz Radio sole Source-Motorda IWIP-11111 ME �TeleQhone Headsets for eacfi dispatcher-- Nor star Di .ice tch Telephones JM� Uninterr ptable Power Supplies Existing vender MERIN I I IMIUVIRI a flo P-TZe Fill is I I ISM 00 11 IF bLETS Terminal Installation v To Chi of Poke An Greene Owasso Police Dept. In my opinion, hMing for this system should be in conjunction with other purchases lbr the new dispatch center out of the 911 Communications Fund. 11 1 1 W ........... SuffvmY Es*nEftd oM of radlo cwwle ard programming equownt approxffm* $06,8W.00 ECM Name Cliff Laveft Emp 9 0 Emall 11Z mat 11 <srrsrr•*r, CoTpany Owasso PORC ®e E, Addnms city .0wasso Slate K ZIP mal Fax Quote No. 5 1 EQUIPMENT/ SERVICES QUOTE Z�- I LFirst Contact 6JW2001 Quote Issued T/6-12001 AccepYReject Quantity Price I TOTAL S45. 000.00 $45.000. $1.600.00 $4.80020 2 $1,679M 53,358.00 1 F $3.1370 $3,137. 3 $050.00 $1.95000 1 $500.00 $500k0 1 $325.001 $325 1 $5420.00 $5.12000 1 $150. 1 1 Sgs -Sm nn zI a= MIMI- w QvGt@ d0@8 nct Includs , . A9139cable , THE 0MONAL 9TEMS ARE ONLY REQUIRED IF THE t - mi, 05/29/ 01 11°34 of M• • � e g'{.Wp e•'oo � s E TOTAL RADIO INC 1 9192724900 told b9clazalos WVLLWG IS VLCAOWN v9p-TVATOG Information Technologies, Inc. provided by far the best pried software, but they had one exception to the requirements of the bid. They were unable to provide a price for the CLT /NCIC interface due to the fact that they needed detailed hardware information on our system. Also, the group evaluating the bids identified a need for additional system administrator training and a day of onsite training. Although ITI includes training for two System Administrators and the Head of the Department, they do not pay for travel or lodging expenses. The group also felt that we should pay for the training of two additional people. Tim Coodpasture stated that the tuition for each additional person would be $495. The estimated total expenses for all five employees attending training should be at most $1500. ITI also includes one day of onsite assistance with initial installation and one day of assistance when the system goes liive. If we would like a representative of ITI to come to our department for a day of training for user personnel the cost would be $1500 plus the trainer's travel and lodging expenses. Such expenses should be no more than $500. software. Data conversion is difficult to estimate. given programmers w ! data and : layout of the database structure the allow them to provide us a quote. Teresa Wilson is working on tha) project at this time. This data conversion l.: 4 prevent us having computer records systems and we must make a provision for this expense, however at this time it is impossible to provide even la figure. Tim Goodpasture, Regional Sales Director for ITI has provided a quote for those additional items, and will provide a quote for data conversion as soon :. s! Total to i $11,490.00 1% Lodging Travel and p, .e a -II.Ii Expense =00.00 EMM , I , � - vv I ;,J. VV r.-u 5807962987 TIN GOODPASTLRE informadon Technologies, Inc. TOW P89"p including cover. 3 Comnwnt: w amsOnYwo did notg9tthg Ogtacmvg qrj�111 1 1117111 MUMMMON RMIRM IN ED ,. J., aVUL "),uu R&I 3807962987 TIN GOODPASTM ?& OWAM (org f N. MAN ST. OWAM, OX 74955 ATM CFw catUM fteied ; ® =bjed to tb brIM6 conaftm and « p s sftcftd PWB). « ^ \ »# uco.00 1 1,500,00 9 » 2 \ t # 1, ED, ul/lu/Avul ZJ:UU FAX 3807962987 TIN GOODPASTLM ,Wom"m Takwokow, in& Quotation ME Offic :10 ftYN wArh PwchRm owftz� M See attacbments ® - CAD software le of t c with the NCIC mid OLETS computer wi9provide an interface, cost, once more ififormadon is proWdetL ITI wNprovide ° for this Interface once the scope of or Specifications - Page 5 So are must provide entry log for pass on is between shifts such as requests for extra patrol, notes to contact stre,::Lq2p!, etc. "EMMM, M7 such reports must be available for either screen viewing or in rinted form. ------------ a spreadsheet Vehicle information ININNUA Arrest Reports Oil Jill I I III iii!lllll 111-7-- III Jill Case E4atus Specifications - Page 5 Owasso Police Dept. TM Chief of police Jim Greens Frona, Bill Allen, Dispatch Su CQ DMW July 3, 2001 Ra Diqmtch Computer Purchaw JIMers tmm Dell for the new disv., pap I f) I:- A.JO Jt4 : S; 1, 0 rn J'UL-03 ®2001 16:55 CITY OF OWASSO �w Quotation P* 2 o.2 JUL-037-2001 OF OWASSO y \ \ �Q,77 \ \� \ \ \/ I � � r ' 'FrMl 4M*`P . <�: . - -f . ■* QUOTE , 92224012 g #., 590M5 amow Dec. =01 Custarmr Name., CITY OF ; � y . . . ... . �a� e Quotation Io 2 . - ■« < *, a = � . .» . . � �� ■ : :»# . .. :. :. pp. � y> ..��.__ • 2:x #� \tee <■ : - *22 »: ma' t\ � $ QUOUlion y}e2of2 JLIL. : : :54 D2*-' Tn I NI II *&47 AM 2: -- ( OF CWASSC) xua 913 272 4999 p.01 .. . .... .. . QuOtaticn} Pap !of 2 QUOTA77ON QWTE M. customer #l. 59M85 Qucft Dift; 7111101 Cuskawr Nanw.- cffy OF OWAggo .. . .... .. . QuOtaticn} Pap !of 2 CITY OF OwASSO 91B 272 4999 p. 02 QUOt4Ofl PAgO 2 Of 2 TOT R— Po 02 TO., Chief of Police Jim Greene Fnm Bill Allen, Dispatch SUPOrViSor ca Daft JR-Aly 3, 2001 Re., Norstar Autorn Messaging System Owasso Police Dept. Sir, I would like to recommend ft Purchase of the Norstar Automatic Mesmging System (NAM). This system will gmatly assist dispatchers by allowing them to do their job uninten-upted by t message taking, call transfers, and other n0n-emergency phone acivitk%, Most Of all these benefits would be available to all City Deparb-nents and not just Police. The upgrade to this NAM system over the 48 box "Flex" system is a price difference of approximately $3000. The full price of the system is approximately $5,822. Unfortunately I do not have exact figures at this time as all prices from Verizon, Inc. are based on opackage" rates. Hopefully, we will be able to provide more exact figures within a week. -This is a one-time hardware purchase and I feel that the massive time savings to dispatch would more than justify the Price difference between the currently proposed messning s tem and uni It 11 ha essentially the effect of additional manpower in the dispatch office. Ys the NAM t YA ve SI 5i'St n approx. (total unil: cost appmx. $8000� 0 Page 9 1 Owasso Police Dept. To Chief of Police Jim Greene Fwm Bill Allen, Dispatch Supervic-or Daft July 4® 2001 am COW Laser Printer Color laser Printers can provide an aknOst photographic qualify print The defectives are using digital imaging € ors n in reports, and color digital copim of c � r photographs r captures ink common. 1, togeftr with help frOM Teresa Wilson, the ClVs I.T. Spedalist have researched several models of color laser printers, including: HP Laserjet 4 50N $2620 Est Copy cost 0 °056 Minolta i QMS Magicolor 6100 $1999 Est Copy cost 0 °091 Lexmark Optra 0710 $1849 Est Copy cost 0 °07 Based on quality, co. aton and SWport we both fed that tie HP Laserjet O value. R has a bulk in network card making ft acomible to any network users that are property configured. Teresa and I have checked prices on this Rem. 3 .A i IMM M contact �j" l mm Owasso Police Dept, Sumary, Esftated " of instalrIng antennas, new tower, and coax cable: $2255.00 so= n<.,o.. .mom.,.. —o -- ' I v: tJILL ALLEN r Suite ,'s Tulsa, OK 74146 918-663-6229 918-664,6229 FAX ClavertMtotalradloincxom M. DATE; 713i2001 TIME: 1 1:46: ?a AM PACE 9 OF 2- Fax Sheet Date: fix' Time: 11:46:26 From: Cliff Laverty Company: Total Radio, Inca Fax Number: 1 -91 9 Company: Owasso Police Department Fax Number'. 7- Subject: Quote I also included the dilmensions *U r� appropriate size steel plate on the comer of the upper roof to support the base plate. T you have any questions please e e ems* to gve me a call. J fir" � N Quote mco 7030101 EQUIPMENTI SERVICES QUOTE � Employee Name -9�iffv�q_ Emp Position Technical Manager --____Region Tulsa Depariment Email - aol.com ;cliffgl Aaol.com installation of either tower on roof of new facility will require a Plate to be welded to the steel beams for the r base Plate. 25G 45G Plate Is 20" Status 0 Established Custim, 0 New Customer 0 Pmspecdve custnmer H= Dates First Contact 7r&= I Quote Issued 7/,I=l AciceptlRej'ect Price TOTAL 1,275.00 $2,255.00 $ $1,930.00 $1,275.00 $30205.00 $1,500.00 Sub Total Discount Taxes sa Shipping TnTAR $1,500.00 u Owasso Police Dept, Allen, To ChW Of Polkm An Greene From PAM D° & ME Data July 4, 2001 Sir, attadmd i9- a WOW frDM ECS, inc. of Oklahoma City, Ok. This is ft company that first installed our recorder tion system and is an auftrized dealer in Eventide equOnent Their quote UsW #w Installa cost for moving the remder at $395.00. The cost of the die and $1790.00. am �'Y5x a electronic 4u 311 N. Harvey * Suite 105 * Oklahoma City, OK 73102 (405)232-9777 * Fax 1' QUOTATION UPGRADE AND RELOCATION OF EVENTIDE VR-240 Customer' ® so Police Department ate® June 8, 2001 Contact: ill Allen Quote Prepared : Peter Brig i To Chief Jim Grmna Frosm I me OWN June 2e 200 RM OLETS terminal Owasso Police Dept. a.y i S I Owasso Police Dept, To Chbf of Porm j FmW BM 9 DbpaM &Wavkwr Co Dmm Ju ne Z 2001 r1m Sew* Systan l °m7 y1d 665 0802 05/20/01 15001 5 :01102 NO:912 aj*ftm .918 SOS age 910' AS .0902 1 Y!13 C)O5 Udue 05/20/01 15001 01 002/02 N ®0912 � DM Husprd ADT Somdty SmdW& jnco yo qvrrmjVArffMW e yl). COX#MNV V PRODUCT SPECIF10-, A MR4050 Mount CEILING/WALL MOUNLAaWl PrOdUct Features WMNIHNG SPAM NOT SnawM 7736 (18.67) T--=*-f An 8-inch (20.32 cm) section of 1.5-inch NPT ski R: pipe is furnished wi' MAX (30213) C236/REVM 10-00 FA I I TECHNICAL SPECIFICATIopid ....... . . MODEL MR4050 U mon1wr nmwd; fft ffwdkn km 19 to 31 kow (49 to 79 cm) wWg GENOM Tift Aiq& AdjuoWs kXMRNM al MOxkmm 1,nd caomcum *20 dognm oriO dWm ISO b{ kW swd Fkibh En*wwnm glad P&%Jagw pomdw am Una Wehft *dam" MR40M ARCA. 27-40 lb (12,43 MWA. 1.22 lb-(0.55-ko, shwmgwew AR4050 WRCA 31 ro (94, .kg) MRWA .2. lb P. 9 kq) 13 lb (5.88 kq) dww 0, am*o. Poko ' 35M Pto Way' Cbm CA 93612-SM US WW Cw"': V (8M n9-9100 - FAX M 2MS)l mm MWA CUM MmW Sp-kw-- -bim to a.-P -ww" mt�w. 'DCWJgM WW. Poko. AN mm Ingemakmm Gustomrm T131+1 (559) 292-1981 C +9 (W9) 348-1120 D AX +1 (559) 292-MS 4 ZHI/4LWSIS — internal jWk washers To UMUI ft LBMOMT MOMOng brackets, py&rm ft fdjOWhj'q step. 5- MOWt " CMUned h3ek box and momfing bracket unit falw wall Sudam. (So@ note.) G. Make-sure ft wafl MOUM is Smure. Mount ft VCR into " lock box and ffWW all nec_ F Figure I - LS I WOMT Wall Mount Installation I "Ll-11M.41SWIPIF I �Sffi a P**. " palm kvo spwm Gamy, Lewy. and Pekovwm am mWom mdmmft of poto. 0 COW& 20W, PWW. AM dghta men-ad. "'EsM and Camdmura ar@ ftmMmaft of pG,00. TO- THE HONORABLE MAYOR AND CITY COUNCIL CITY OF O ASSO FROM: JIM MCELRATH DIRECTOR OF SUPPORT SERVICES SUBJECT. PRONE SERVICE CONTRACT DATE- July 5, 2001 BACKGROUND. OUND 'fwo issues face the City at this time in regard to phone service: (1) What type of phone service should we have in order to take full advantage of the capabilities of the phone system at the new City Hall/PD? (2) From whom should the City obtain service and what kind of contract should the City have for this service? TYRE OF PRONE SERVICE: 911 is a powerful tool, but many people still do not use it. Our seven-digit number is used by many people who believe that 911 will connect them to Tulsa or an operator rather than our local department. Some people, particularly the elderly, remember our 272 ®2244 number first because they have used it for so many years as a direct connection to the police. Other people are simply intimidated by 911, and fear that their situation is not worthy of 911. . . . I did a survey of calls for last month and here are the results: Of 560 logged calls for service received on the "non - emergency" telephone, 298 were for police calls in progress or calls requiring an officer immediately respond. For the same period of time 183 calls were received on 911. MEMORANDUM PHONE SERVICE AT NEW CITY HALL July 5, 2001 PAGE 2 Digital phone service would also allow us to take full advantage of the ability to utilize "dynamic allocation" of phone lines. This simply means that instead of having to "dedicate" a line to the use of a modern or fax, for example, which is currently the case with Plexar alone, the line would remain open for use for voice, fax, etc, whichever actually was needed at a given time. This would, of course, increase the efficiency of the phone service and allow the use of fewer lines for the same service. A limited number of Plexar lines at City lull would also provide backup phone service in the event that either the digital service or the Norstar telephone system experienced problems, VENDOR AND CONTRACT- The City is just ending the first year of a two-year contract for phone service with SW Bell. In past years, the City of Owasso has always entered into five-year contracts, as do most municipalities, in order to take advantage of the lowest possible rates. The reason that the City entered into a contract only two years in length was: At the time staff was not certain as to what kind of phone system would be purchased for the new City Hall/PD. The City did not want to lock itself into a long -range contract because of that fact. 2. So many developments are taking place in the telecommunications industry that Staff wanted to take the time to fully research what the future holds in regard to our tele- communications needs. Prior to recommending the purchase of the Norstar telephone system for the new City Hall/PD, staff worked with consultants from InfrNete to ascertain the best phone system and configuration for the City. During that research it became apparent that the options for local phone service from companies other than SW Bell are still somewhat tentative and even, in some cases, unstable. For this reason staff is going to recommend that the City upgrade the current contract to a full five -year contract in order to take advantage of the rate discounts available. MEMORANDUM PHONE SERVICE AT NEW CITY HALL July 5, 2001 PACE 3 Contracts for the recommended phone service extend to the City the rates available on a five-year basis, renewable each year for a total of five successive years at that rate. (It should be noted that since the City can only enter into contracts for one fiscal year at a time, this -would technically be a one-year contract, renewable for another four years at the same rate.) Dates of service on the contracts have been left blank intentionally due to the fact that SWBT ordinarily dates their contracts after the client actually orders service and after that service has been activated. Staff has checked with City Attorney Ron Cates on this particular aspect of the contracts, as well as on the form of the contracts, and he has given his seal of approval, RF,COMMENDATION- 1. Smart Trunk Service Request and Contract for Service 2. Direct Inward Dialing (DID) Service Agreement 3. Plexar II Fixed Rate Payment Plan Agreement 4. Contract of Service Agreement SW1915 Smartirunk 9/2000 Rev THIS SERVICE REQUEST AND CONTRACT FOR SERVICE is made this 11 day of July, 200 1, between Southwestern Bell Telephone Company (SST) and City of Owasso(Customer) as follows; 1. Customer hereby orders SmartTrunk" Service (the 66Service), and agrees to the prices, terms and conditions for the Service set forth in the tariffs sled by Southwester Bell Telephone; with the appropriate public service commission in the states Arkansas, Kansas, Missouri, Oklahoma and Texas and to any change in the rules, regulations, tariffs or rates for the Service furnished hereunder. The Service is only offered under term plans (month -to- month, 12, 24, 36, 48, or 60 months), and Customer selects the term, If a conflict between this contract for Sci vice and the tariff occurs, the tariff will govern in all instances. 1 The term of°this contract is 60 months. This contract for the Service is effective as of the date first written above or the date the Service is completed in the SWBT order completion system, whichever is later, and shall continue for the term selected by the Customer. If Customer terminates the Service prior to the end of the terra, Customer is liable for Termination Charges as set forth under the applicable tariff in effect at the time of the termination, and for the balance of deferred or waived payment installation charges (if applicable). 1 If Federal or State law prohibits the Customer from executing any agreement for more than a one (1) fiscal year terra, then the term of the Agreement shall be deemed to be one (1) fiscal year. To ensure that Customer's Service is continuous and that Customer will continue to pay the rates set forth in this Agreement, Customer may renew this Agreement annually for up to 5 successive years by providing written notice of such renewal to the Telephone Company at least one (1) calendar month prior to the previous terra's expiration date. This Agreement is subject to the provisions of the Oklahoma Constitution pertaining to public indebtedness, and Title 15 O.S., Sections 213, 214, and 215. 4. In the event this contract is terminated by action of Customer prior to the completion of the installation of the Service, Customer agrees to pay to ST either the costs incurred by SWBT in connection with the engineering, manufacturing or installing of said equipment, facilities or services as set forth in the tariffs of SVaT, or the charges for the minimum period of the service ordered by the Customer as provided in the tariffs of SWBT plus the null amount of any termination charges applicable. Such charges shall be billed by SVaT to Customer and shall be due and payable within thirty (30) days after the date of the bill. SW1915 Smart`l"runk 9/2000 Rev 5. A Customer move to a different location shall not be considered a termination or discontinuance of the Service, provided the Service is moved and not interrupted. In the case of a Customer move, all applicable installation charges will apply, 6. The Customer elects /does not elect to defer installation and nonrecurring charges over a period of months, and to pay the applicable deferred payment charge at the tariff rate. /. The terms and conditions of this contract are equally binding upon the parties named herein, their heirs, assigns and successors in interest, Customer Service Address 111 N. Main Owasso Qklahoma Customer Main Billing Telephone Number 918 272 -2251 Service Request Acknowledged for Service Requested By Southwestern Bell Telephone Company City of Owasso (Billed Name of Customer) By: (Signature) By: ( Signature) �- Dorlene Walker (Name Printed or Typed) (Name Printed or Typed) Title Account - Manager Title Date Date Order Number(s) Telephone dumber Southwestern Bell Telephone Customer City of Owasso Telephone Number 918 272-2251 Type of Service: SmartTrunks SmartTrunk" Contract For Service. Services Covered Unit Installation & Unit Number USOC -Nonrecurring Fixed Units Code Description Charges Rate I SmartTrunk Interface 0.00 760 ANI 0.00-- i0o Pacr0 e 2 of 2 Date Issued: 7/11/01 Service Order Number: Total Installation & Nonrecurring Charges 0.00 0.00 Total Fixed Rate 760 100 This addendum may be reissued, as required, to reflect service and/or Equipment changes ordered by the customer, Date Customer Authorized Date Customer Signature Telco Signature OWN, I _City of Owasso 111 N. Main 918 272-2251 (Name of Customer) (Service Address) ('relephone Number) According to the rates, terms and conditions described in the attached Southwestern Bell Tariff, the undersigned customer agrees to subscribe to the following service components: SERVICE COMPONENTS Q NJLITIES Block of 100 DID Numbers 1_@ 22.50 per month Block of 10 DID Numbers 2 @ 3.75 per month Installation for the 100 block is 175.50 , for each 10 block is 126,75, 213, 214, and 215. City of Owasso (Date) (Name of Customer) By (Title) ® Southwestern Bell Telephone OK -4325 PLEXAR II FIXED RATE PAViNIENT PLAN AGREEMENT 'Tire undersigned hereby agrees to subscribe to the Plexar II Fixed hate Payment Plan (the "flan ") as set forth in the Company's tariffs. Pursuant to the Plan, this Agreement sets forth some of the major terms and conditions of the Plan; however, it is understood that the Company's tariffs control the offering in all respects. The service items are provided at the tariff rates and are guaranteed against a Southwestern Bell Telephone Company initiated rate increase for a period of 60 months commencing on _ if the system is presently in service, or our the cutover° date of _ if the system is to be installed new. If Federal or State law prohibits the Customer from executing any agreement for more than a one (I) fiscal year term, then the term of this Agreement shall be deemed to be one (I) fiscal year. To ensure that Customer's Service is continuous and that Customer will continue to pay the rates set forth in this Agreement, Customer may renew this Agreement annually for up to 5 successive years by providing written notice of such renewal to the Telephone Company at least one (I) calendar month prior to the previous term's expiration date. This Agreement is subject to the provisions of the Oklahoma Constitution pertaining to public indebtedness, and 'Title 15 O.S., Sections 213, 214, and 215. 1. All items are furnished at existing tariff rates and charges. 2. If Customer disconnects Plexar stations prior to the expiration of the fixed term, termination liability will apply. For Customers who are prohibited by Federal or State laws from executing this Agreement for more than a one (1) fiscal year term, the minimum tern, shall be defined as each one (1) fiscal year Contract period, as set forth above. "Termination charges will be applicable under the following conditions: If the subscriber a) disconnects the entire service; b) disconnects more than 35% of the maximum contracted station quantity installed during the duration of the contract. The termination charge is calculated as follows: 2.I) To get the monthly rate subject to termination charges, under the conditions described above, subtract the allowable 35% station fluctuation from the maximum contracted station quantity installed during the duration of the contract. 2.2) Calculate the total monthly rate for the station quantity subject to termination charges identified in step 2.L 2.3) Determine the present worth factor for the remaining mouths left in the contract. This factor is based on the discount rate as specified oil the OIC -4325A attached. 14) Multiply the results of steps 2.2 and 2.3 to determine the present worth termination liability amount. In addition, the present worth of any installation and non - recurring charges that have been deferred must be paid in frill. A subscriber may move Plexar -II service within the same serving central office or to another central office where facilities permit, subject to the appropriate non - recurring charges, and any other appropriate charges /costs resulting from the subscriber's requirements (i.e., overtime hours, special construction). 4. At the conclusion of the fixed terns for any contract, renewal procedures will be determined based on one of the following: 4.1) Service can be renewed at terms, conditions and rates that exist at the time of renewal. 4.2) Service can change to mouth -to -mouth rates for all rate elements (standard and optional). If one of these options is not chosen by the contract expiration date, as noted on the Telephone Company billing records, service will continue with billing being converted to the monthly rate currently in effect for the month -to- mouth plan. The specific rates, terms and conditions of this offering are set forth in the Plexar II Section of the Company's tariffs, and the Plan is subject to such tariffs, which are binding in all respects on both the Company and the subscriber. It is understood that while Southwestern Bell Telephone Company will not initiate a rate increase during the term of this Agreement, this Agreement can be modified and rates covered hereby can be increased by the State Regulatory Commission. 6. Upon credit verification of the assignee, and upon written approval of Southwestern Bell Telephone Company, the Customer may assign this Agreement to another subscriber at the same location for a Supersedure Fee payable to Southwestern Bell Telephone Company. The assignee then becomes the Customer and agrees to be subject to the provisions of the Plexar II Tariff and this Agreement. Tire service will be assumed as is and in place. Customer Name City of Owasso Effective Date Agreement Acknowledged for Southwestern Dell Telephone Company By: Name (Print): Dorlene Walker Title: Account Manager Date: Set-vice Address I I I N Main Expiration Date Agreement Authorized for City of Owasso (Name of Company) By: Name (Print): Title: Date: B)l Southwestern Bell Telephone -Plexar Stations: 8 -Station Line Facilities: 33 Service Address: 8901 N. Garnett -Plexar Stations: 7 -Station Line Facilities: Service Address: SW corner of 169 & 96 -Plexar Stations: 3 Fixed Rate Per Station: 5.25 -Station Line Facilities: Fixed Rate Per SLF: Service Establishment Charge per Serving Central Office: NA Service Address: 10105 Larkin Bailey Blvd. -Plexar Stations: 6 -Station Line Facilities: Service Address: 111 N. Main -PleX2r Stations: 4 -Station Line Facilities: Service Address: 430 S Birch _Dlexar Stations: I -Station Line Facilities: Supersedure Fee per System: 25.00 Initial Installation Discount Rate: 9.08 o To be used in determining the present worth of Termination Liability pursuant to Paragraph 2 of the Agreement. o To be used in determining the annuity factor for deferral of initial installation and/or non-recurring charges. Subsequent Addition Discount Rate: NA o To be used in determining the annuity factor for deferral of Subsequent Installation and/or non-recurring charges. Fu §�Ml Date Issued 7/11/01 Fixed Rate Per Station: 5.25 Fixed Rate Per SLF: Fixed Rate Per Station: 5.25 Fixed Rate Per SLF: Fixed Rate Per Station: 5.25 Fixed Rate Per SLF: Customer Elects to defer the following amount of non-recurring charges over the Plexar Contract Period: $NA THIS ADDENDUM MAY BE REISSUED, AS REQUIRED, TO REFLECT SERVICE AND/OR EQUIPMENT CHANGES ORDERED BY THE CUSTOMER, CUSTOMER ACKNOWLEDGES THAT ADDITIONAL STATIONS BEYOND THE INITIAL QUANTITY ARE SUBJECT TO TERMINATiON DABILiTY. Plan Effective Date: Plan Expiration Date: Customer Signature Telephone Co. Representative Date: Date: EM, Customer City of Owasso Telephone Number 918 272-4959 Contract Length 60 Service Address: 10320 E 86 N. -PleX2r Stations: 1 -Station Line Facilities: MW #r# : r . Wz% M-1 -Plexar Stations: 2 -Station Line Facilities: Service Address: 452 S. Main -Plexar Stations: 2 -Station Line Facilities: Fixed Rate Per Station: 5.25 Fixed Rate Per SLF: Fixed Rate Per Station: 5.25 Fixed Rate Per SLF: Initial installation Service Connection Charge per Station: NA Service Establishment Charge per Serving Central Office: NA PLEXAR 11 FIXED RATE PAYMENT PLAN AGREEMENT SERVICES COVERED Service Address: 301 S. Cedar -Plexar Stations: 3 -Station Line Facilities: Service Address: 600 S. Main -Plexar Stations: 5 -Station Line Facilities: Service Address: 9345 N. 129 E. Av. -Plexar Stations: I -Station Line Facilities: Supersedure Fee per System: 25.00 Initial Installation Discount Rate: 9.08 o To be used in determining the present worth of Termination Liability pursuant to Paragraph 2 of the Agreement. o To be used in determining the annuity factor for deferral of initial installation and/or non-recurring charges. Subsequent Addition Discount Rate: NA o To be used in determining the annuity factor for deferral of Subsequent Installation and/or non-recurring charges. Customer Elects to defer the following amount of non-recurring charges over the Piexar Contract Period: $NA IN Plan Effective Date: Plan Expiration Date: Customer Signature Telephone Co. Representative Date Issued 7/11/01 Fixed Rate Per Station: 5.25 Fixed Rate Per SLF: Fixed Rate Per Station: .5.25 Fixed Rate Per SLF: Fixed Rate Per Station: 5.25 Fixed Rate Per SLF: Date: Date: M1,11 L7116VE499 This agreement, between Southwestern Bell Telephone Company (SWBT) and the undersigned Customer, authorizes SWBT to place business access lines, Plexar simulated access lines or analog trunks ( "the services ") under a term pricing arrangement at the location(s), telephone number(s) and rates described on Schedule 1, attached hereto and incorporated herein by reference. These services are offered pursuant to the provisions of SWBT's tariffs and such rules and regulations are hereby made a part of this Agreement. The charges set forth in Schedule 1 are exclusive of charges for service features other than basic telephone service, such as end user common line charges, optional calling features and other special calling features and services. 1) Customer agrees to a service term of 5 consecutive years. This Agreement shall become effective on _ _, and expire on_�� _ 2) If Federal or State law prohibits the Customer from executing any agreement for more than a one (1) fiscal year term, then the term of the Agreement shall be doomed to be one (1) fiscal year. To ensure that Customer's Service is continuous and that Customer will continue to pay the rates set forth in this Agreement, Customer may renew this Agreement annually for up to 5 successive years by providing written notice of such renewal to the Telephone Company at least one (1) calendar month prior to the previous term's expiration date. This Agreement is subject to the provisions of the Oklahoma Constitution pertaining to public indebtedness, and Title 15 O.S., Sections 213, 214, and 215. 3) Customer's selected service term cannot be changed by Customer for the duration of this agreement. Business Access Line, Plexar Simulated Access Line and Analog Trunk rates are not subject to -rate increases initiated by SWBT during the course of this Agreement. Customer has the right to increase the number of lines subject to this agreement upon notice to SWBT received on or before the effective date of the contract. 4) Customer's billing arrangement must be group billed or under a consolidated billing arrangement. All telephone lines subject to this Agreement must be for the same end-user customer. No aggregation of end -user lines is permitted. The service is intended for administrative use by the end-user Customer and may not be resold by such Customer to any other entity, provided, however, supersedes will be allowed with a signed Transfer of Service Agreement in accordance with terms provided by SWBT. 5) This Agreement shall be subject to all applicable federal, state and local laws, ordinances, and regulations, and shall be construed in accordance with the laws of the state in which services are furnished. If federal or, state law prohibits a customer from executing any agreement for more than a one (1) year term, then the term of this agreement shall be deemed to be one (1) year. This Agreement is subject to the provisions of the Oklahoma Constitution pertaining to public indebtedness, and Title 15 O.S. SS213, 214, and 215. The rates and charges, terms and conditions of this Agreement are subject to the review and /or approval by the regulatory authorities of the state in which services are furnished. In the event that it is determined by an administrative agency or court of law that this Agreement violates any of the above laws, ordinances or regulations, SWBT shall have the option of terminating this Agreement with no further obligation to Customer. 6) If Customer disconnects any or all services prior to the expiration of the service term, Customer agrees to pay a termination charge. The termination charge for the contracted service agreement shall be a maximum of $150 per access line and shall be calculated as the lesser of: The difference between the contracted service period rates for the completed months of the initial service term agreement and the rates for the next lower service term actually completed plus interest charges based on the discount rate in effect at the time of termination as found in the General Exchange Tariff, Rules and Regulations Applying to All Customers' Contracts Section; or: The monthly payments remaining on the contracted term pricing plan. However, this charge will be waived if Customer, contemporaneously with the disconnection of such services, moves its contracted service to another SWBT served location within an eligible exchange as defined by the tariff, if the service terms continue at the new locations and Customer pays the installation charges. Additionally, the charge will be waived if Customer contemporaneously enters into another exchange access service term agreement or upgrades to a digital service term arrangement with SWBT for a term that equals or exceeds the number of months remaining on this Agreement. 7) This Agreement, including any attachment, constitutes the entire Agreement of the parties for the provision and use of the services. 8) Neither this Agreement nor any interest herein of City of Owasso may be assigned, sublet, or in any manner transferred by City of Owasso without the prior written consent of SWBT. Any attempted assignment or transfer in contravention of the preceding sentence shall be void. IN WITNESS WHEREOF, the foregoing Agreement has been executed by the parties hereto, as of the dates set forth below. Accepted: Accepted: Southwestern Bell Telephone Company By: By: Title: Account Manger Title: Date: Date: Schedule 1 Area Code Telephone Number(s): 33 Plexar Access trunks on 918 2724959 at 33.76 per month each TO- THE HON01tABLE MAYOR AND CITY COUNCIL FROM- LARRY MITCHELL CITY MANAGER SUBJECT: Proposed Lease Agreement for Family Resource Center DATE- July 12, 2001 BACKGROUND: During the July 10"' Council Workshop, a general question arose about the sharing of utilities and the City's responsibility to maintain the mechanical and electrical system in the building. The drafted lease agreement was subsequently modified to address the issues raised by Councilor Armstrong. Family Resource Center July 129 2001 Page 'Two The revised lease agreement contains three (3) changes with the first two adjusting the monthly rental fee and settling the proration of utility expenses, Under the new agreement, V.N.O. will pay $600 per month for renting the first floor office space and will pay the City one - half (50 %) of the actual monthly utility bill. The third change inserts a special condition, which addresses contract termination. `The Right of Termination grants either party the option to end the lease agreement provided a 90..day notice is given and both parties agree to terminate the contract. Staff recommends that the City Council approve the new lease agreement with Volunteer Network Owasso. The Family Resource Center will provide area residents with a number of support services. Office of the City Manager I STATE OF OKLAHOMA, County of Tulsa S.S. TICS INDENTURE OF LEASE, made in duplicate, this day of 200.1, by and between C - and Volunteer Network Owasso. WITNESSETH: That the City of Owasso, for and in consideration of the rents, covenants and agreements hereinafter contained, does and by these presents, demise, lease and rent, for a period of — three years from the 1st day of January 2002 to Volunteer Network Owasso the following described property, to wit: Y Upper floor of the city building located at 207 S. Cedar (to include the office and common areas on the tapper floor) and access to the conference room on the bottom floor to be scheduled with City administrators. Volunteer Network Owasso (VNO), for and in consideration of the use and possession of said premises for said period, does hereby agree to pay unto the City of Owasso, the sm. of (S . 7 200 . _ Seven thousand two hundred _ Dollars, during the first ycar. Rental rate may he reviewed annually and may be increased in each subsequent year, provided that Volunteer Network Owasso be given at least 60 days notice of the increase. Said swim to be paid in the following amounts and at the time herein designated, to -wit: On the I' _. day of Januzar y� _ ..,, 2002 the sum of Six hundred Dollars and on the Ist A day of each and every month thereafter the sum of Six hundred . Dollars ($ d 600 , ) until the total sum of seven tlousaaad two hundred dollars ($ 7,200 ) shall have been fully paid. Volunteer Network Owasso fuc°ther agrees to pay one half (1/2) of the cost of the gas and electricity for the building each month. Volunteer Network Owasso further agrees to keep and maintain all portions of the building let to VNO by the terms of the contract, in as good state of repair as the same are turned over to them, natural wear and tear alone excepted. Volunteer Network Owasso further agrees to be responsible for cosmetic maintenance items such as painting and carpeting while the City of Owasso agrees to maintain the exterior of the premises and to maintain the electrical, plumbing, heating and air conditioning components of the building. Volunteer Network Owasso further agrees to hold free and harmless and does hereby release said first party from any and all damages that occur to the contents of any portion of the building here let, during the term granted. Volunteer Network Owasso agrees not to use said building, or any portion thereof for any purposes that will increase the insurance rate or risk on said building, or for any purpose prohibited by the Statutes of the State of Oklahoma or the ordinances of the City of Owasso. IT IS UNDERSTOOD AND AGREED, that time is the essence of this contract, and should the party of the second part default in the payment of any installment or the principal sum herein named, the total principal sum shall become immediately due and payable and the party of the first part shall be entitled to the possession of the premises, at his option, and the property of said second party therein contained, and may sell and dispose of said leasehold and said property of said second party at public auction, and the party of the second part shall be liable to the party of the first part for the remaining stmn unpaid and the expenses incident to the collection thereof. IT IS FURTBER UNDERSTOOD AND AGREED that the property herein leased will be used as a family resource center only, and for no other object or purpose, and this lease shall only be sublet to other non-profit agencies sharing occupancy within the family resource center. SPECIAL CONDITIONS; Right of Termination: It is understood and agreed, that either party may request termination of the lease and that for good cause, parties may mutually agree to terminate the lease, provided that parties are given at least 40 days notice of the termination. It is understood and agreed that Volunteer Network Owasso will be required to make certain modifications to the building to meet the Americans with Disabilities Act. It is fiurther understood and agreed that all modification plans will be submitted to the City for final approval. It is agreed that Volunteer Network Owasso will be responsible for all costs related to subject renovations, however, in the event that the lease is terminated prior to three years, the City of Owasso agrees to reimburse Volunteer Network Owasso for its prorated amount of expenses incurred in modifying the building. Volunteer Network Owasso further agrees that the expiration of the time given in this lease, to -wit: The 31st day of Januarv. 2005. without notice from Volunteer Network Owasso, to give possession of said portion of said building to the City of Owasso, provided that Volunteer Network Owasso be offered first right of refusal in the event the City of Owasso continues to offer the building for lease. In the event of fire, destruction of the building on said premises by fire shall work a termination of this lease. Should it become necessary for the Party of the First Part to employ an attorney to enforce the terms of this lease, Party of the Second Part agrees to pay a reasonable attorney's fee. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year first above written. WITNESS: City of Owasso Volunteer Network Owasso TO. HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: DONNA SORRELLS CITY PLANNER SUBJECT EASEMENT CLOSURE LOT 1, BLOCK 2, OWASSO MARKE T 11 ORDINANCE NO. 679 DATE- July 109 2001 BACKGROUND Sack & Associates, agent for owner, has requested a partial closing of a drainage casement filed by separate instrument (Book 6431, Page 520) and located within Lot 1, Block 2, Owasso Market 11, Mr. Brogdon requested more information on the aesthetics of the proposed water tank as well as assurance that the owner of the future residential, located north of the subject property, was aware the tower will be located adjacent to their property. The applicant has provided color renderings of the proposed tank for your review. Staff spoke to Jerry Ledford, consultant to the property owner to the north. He stated he was not aware of the proposed tank and would inform his client. At this time, Mr. Ledford has not informed staff of his clients opinion regarding the tank location. An easement agreement between Seayco-THF and Lowe's allowing for the location and use of the water tank on Lot 1, Block 2, Owasso Market 11 exclusively for Lowe's has been fully executed and recorded with Tulsa County. A copy of this casement agreement is attached for your information and review. Staff has requested Seayco-THF also provide an easement covenant providing 1) that the water tank and the land within the easement shall not be conveyed separately from the Lowe's property and 2) that in the event the easement and tank become unnecessary, the tank will be dismantled and removed. The first draft of this covenant, currently titled "Deed restriction" is attached for your review. Lowe's had begun construction of the water tank without the knowledge of staff. 'This construction including filling of the existing easement at the location of the tank, Once aware of this activity, staff issued a cease and desist order stopping all construction activity on the tank until the easement closing could be accomplished, The Owasso Planning Commission reviewed the requested easement closure, at their dune 12, 2001 regular meeting and unanimously recommended approval, If the closing request is approved by Council, Ordinance Flo. 679 will formally adopt that action. RE, COMMENDATIONS Staff recommends approval of the partial closing of the recorded drainage easement (Book 643 1, Page 520). Staff recommends approval of Ordinance No. 679. CITY OF OWASSO ORDINANCE NO. 679 `WHEREAS, the City of Owosso, Oklahoma, has deemed it necessary and expedient to close to public use a portion of a certain drainage casement; WTHMEAS, said drainage casement is described as follows: A TRACT OF LAND THAT IS PART OF LOT 1, BLOCK 2, OWASSO lift ARKETII, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, BEING DESCRIBED AS FOLLOWS: NOW, THE-REFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, Section 1. The following described drainage casement, be, and the same is hereby closed to the public use, to-wit: BLOCK 2,,!$,'f1ASS0 M7Frl=, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, BEING DESC1?JBED AS FOLLOWS: Section 2. The municipality shall retain the absolute right to reopen the public way or easement without expense to the municipality. Closing of the public way or casement shall not affect the right to maintain, repair, reconstruct, operate or remove drainage facilities of service therein, nor shall a closing affect private ways existing by operation of law unless released in writing by the owners thereof. Section 3. That all ordinances or parts of ordinances in conflict herewith be, and the same, are hereby expressly repealed. PASSED AND APPROVED this 17'b day of July 2001. City of Owasso, Oklahoma Mary Lou Bamhouse, Mayor ATTEST Maxia Boutwell, City Clerk' APPROVED AS TO FORM Ronald D. Cates, City Attorney TO: DONNA SORRELLS CITY PLANNER THRU. F. ROBERT CA RR, JR., PX 'r 4u DIRE'CT'OR OF PUBLIC WORKS FROM- PHIL LUTZ, P.E. W- ENGINEERING PROJECT MANAGER SUBJECT- STORMWATER DRAINAGE DATE- July 11, 2001 Recent proposed revisions to the Lowes site plan to include a fireflow storage tank have generated questions concerning the capability of the Owasso Market Il stormwater drainage system to accommodate design flows and required detention. The tank is to be located at the upstream end of the existing drainage channel northwest of the Lowes building. Real Estate Development 101 North Main Street Bentonville, Arkansas 72712 TEU (501) 464-4661 FAX.' (501) 464-4670 FACSIMILE TRANSMISSION PLEASE FORWARD TO: FROM. PAGES: (Including Cover) A O�. 1 -1 C)A41- A U A k-C- This message is intended only for the use of the individual to which it is addressed and may contain information that Is privileged, confidential, and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or the agent responsible for delivering the message to the intended recipient, please be notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone and return the original message to us at the above address via the U.S. Postal Service. Thank you. WATER TANK. I AS ��ENT C SEAYCG -Ti- F Owasso market f,.L.C., <a Missouri limited liability company ( "Grantor"'), Cpl s for Ten and No /100 Dollars ($10,00) and other good and valuable consideration paid by Lowe's °w Home Centers, Inc., a North Carolina corporation ( "Grantee "), whose address is Lowe's Horne Centers, Inc., Highway 268 East w East Dock, North Wilkesboro, North Carolina 28659, the receipt and adequacy of which consideration is hereby acknowledged, has GRANTED, BARGAINED, SOLD, ASSIGNED, TRANS I"'ERRED, CONVEYED, and DELIVERED and does by these presents GIANT, BARGAIN, SELL, ASSIGN, TRANSFER, CON-VEY, and DELIVER unto Grantee, its successors, and assigns, a non-exclusive easement upon, over, across, and fl-hough the following described property situated in Tulsa County, Oklahoma: See I✓xhibit A attached hereto and made a part hereof for all purposes (the "Easement Tract ") The easement shall be permanent and shall be used for the purpose of construction, use and mainteriance of a water tank. and its appurtenances by Grantee on the Easement Tract, and shall be for the benefit of the land legally described on Lxhibit B attached hereto ( "Beriefltted Property"), with respect to which Benefitted Property Grantee holds leasehold title. Grantee shall have all of the rights and benefits necessary or appropriate for the hill enjoyment or use of the easement, including, without limitation, the free right of ingress and egress to and from the OD Easement Tract while Grantee is using the easement. Grantor reserves for Grantor and Grantor's successors and assigns the right to use and enjoy the Easement Area for any purpose which is not inconsistent with the easement rights granted herein and the restrictions heretofore specified, which such purposes include but are not limited to dedication of other easements, decorative landscaping and paving for parking, private roadways and sidewalks; provided however that, notwithstanding anything herein which may be construed to the contrary, Grantor shall not construct any building on the surface of the Easement Tract. All such uses, including grants of easements to others over the Easement Area, shall be subordinate to Grantee's rights herein conveyed. Grantee will attempt to perform its scheduled construction work in such a fashion as not unreasonably interfere with ingress and egress to Grantor's property. This easement is accepted by Grantee with the understanding and on the conditions that whenever it shall make any excavations in the above - described property Grantee shall restore the ground to as good or better condition then formerly existed. Grantor hereby binds itself to warrant and forever defend the title to the easement, the Easement Tract and associated rights unto the said Grantee against every person whomsoever lawfully claiming or to claim the same or any part thereof. This easement shall run with the land and be binding upon Grantor, Grantee, and each of their successors and assigns including the owner of fee title to the Benefitted Property. I/ IfII p8g Weld by GUARANTY ABSTRACT COMPANY and �4�s returned to ® ° ®I.) Jul 10 01 09:59a the se.a�joo group 501-464-4G70 P.3 L c W Ili WI TNT S WHEREOF, this instrument is executed this % day of April, 2001. State of Missouri County of :---L--o ) SEAYCO -T ff 0WA S 'b , AR 'T L.L.C. By: T'f-11< Owasso 'arket, F .Z its BY . Michael H. ',4tac; er° , alter or On tbis,day of 2001, before rrae appeared Michael H. Staenberg, to me personally 101own, who, being by me duly sworn, did say that he is the Manager of THE Owasso Market, L.L.C., which is the sole Manager of SEAYCQ -THF Owasso Market L.L.C., and said person acknowledged the instrument to be the free act and decd of said EAYC0 -TH.p Owasso Market LI.C. In testimony whereof, 1 have hereunto subscribed nay name, and affixed my official seal at St. Lours, Missouri, this 3Z�' day of (""j 2001. M �t d C' 0I Y PUBLIC My Commission Expires: � I / After recording, return to: Mr. Abe Goren Wilson Cribbs Goren car Flaum, P.C. 2200 Lyric Centre 440 Louisiana Houston, Texas 77002 Client No. 4611 -083 i i � 3 i Notaq Public - Notary Seal STATE OF MISSOM 8 St. Charles Comty MY .ex. '.p Sept. 3, Jul 10 01 10.00a the sea�co group 501-4G4-4G70 p.4 Q0 C'*"-] L0 -S Lr') k"O Exhibit "A" PROPOSED WATER TANK AND APPURTENANCES EASEMENT DESCRIPTION, A TRACT OF LAND BEING A PART LOT 1, BLOCK 2 OF THE OWASSO MARKET 11 SUBDIVISION, ASUBDIVISION IN THE crry OF OWASSO, TULSA COUNTY, OKLAHOMA, RECORDED AS PLAT NUMBER 5508 OF THE PLAT RECORDS OF SAID COUNTY. SAID TRACT OF LAND BEING A PART OF THE SEI/4 OF THE SWI/4 OF SECTION 17, TOWNSHIP 21 NORTH, RANGE 14 FAST, OF THE INDIAN BASE AND MERIDIAN, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: uJ LOT 2, Ramol COMMENCING AT THE COMMON NORTHEAST CORNER OWASSO MAPKEV OF LOT 1, BLOCK I OF' SAID OWASSO MARKET 11 PLAT No 5373 SUBDIMSION AND THE NORTH%CST CORNER OF LOT 2, 01-15'27"E — 336-30' BLOCK I OF THE OWASSO MARKET SUBDIVISION A p - 0. C. 0 NW CORNER OF LOT 2, BLM I COUNTY, OKLAHOMA RECORDED AS PLAT NUMBER OWASW MARxET Suammsom 5373 OF THE PLAT RECORDS OF SAID COUNTYa SAID NE CORNER CW LOT 1, GL= I COMMON CORNER BEING ON THE SOUTH RIGHT OF OWAM MARKET h &jEoiASION WAY LINE OF EAST 98TH STREET NORTH (50' ROW)-. LOT 1, KOCK I OWASSO MARKET V N0115'27"W PLAT NO. 5508 00 50. Oc N t", / ea co LOT 2, Ramol COMMENCING AT THE COMMON NORTHEAST CORNER OWASSO MAPKEV OF LOT 1, BLOCK I OF' SAID OWASSO MARKET 11 PLAT No 5373 SUBDIMSION AND THE NORTH%CST CORNER OF LOT 2, 01-15'27"E — 336-30' BLOCK I OF THE OWASSO MARKET SUBDIVISION A p - 0. C. SUBDIVISION IN THE CITY OF OWASSO, TULSA NW CORNER OF LOT 2, BLM I COUNTY, OKLAHOMA RECORDED AS PLAT NUMBER OWASW MARxET Suammsom 5373 OF THE PLAT RECORDS OF SAID COUNTYa SAID NE CORNER CW LOT 1, GL= I COMMON CORNER BEING ON THE SOUTH RIGHT OF OWAM MARKET h &jEoiASION WAY LINE OF EAST 98TH STREET NORTH (50' ROW)-. LOT 1, KOCK I OWASSO MARKET V PLAT NO. 5508 00 <11 N t", / PROPOSED WATER TANK AND APPURTENANCES EASEMENT DESCRIPTION- NORTH LINE OF COMMENCING AT THE COMMON NORTHEAST CORNER LOT 1, BLK.1 OF LOT 1, BLOCK I OF' SAID OWASSO MARKET 11 SUBDIMSION AND THE NORTH%CST CORNER OF LOT 2, BLOCK I OF THE OWASSO MARKET SUBDIVISION A SUBDIVISION IN THE CITY OF OWASSO, TULSA WEST LINE OF COUNTY, OKLAHOMA RECORDED AS PLAT NUMBER 5373 OF THE PLAT RECORDS OF SAID COUNTYa SAID LOUT 1, BLK.1 v COMMON CORNER BEING ON THE SOUTH RIGHT OF WAY LINE OF EAST 98TH STREET NORTH (50' ROW)-. Jul 10 01 10000a the seatico group 501 -464 -4670 p<6 Co ExbIbit "B" Owasso OK, Lowe's Site 1 Lot, One (1), Block One (1), OWASSO MART T 11, a Subdivision in the City of Owasso, Tulsi County, State of Oklahoma, according to the Recorded Plat thereof. Jul 11 01 12e52p the seatico group Real Estate Development 101 North Main Street Bentonville, Arkansas 72712 TEL (501) 464 -4 (1) 464-4570 FACSIMILE TRANSMISSION 501-4G4-4670 P.1 1,1 PAGES- 6 (including over) 4j-a v- a ` xj C� 1 s, this message is intended only for the use of the individual to which it is addressed and may contain Information that is privileged, confidential, and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or the agent responsible for delivering the message to the intended recipient, please be notified that any dissemination, distribution OF copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone and return the original message to us at the above address via the U.S, Postal Service. Thank you. i�% Jul 11 01 12:52p the seek® group 501-4G4-4670 p.2 Byo THF, Owasso Market, L.L.C., its Manager m Michael H. Slaenberg, Manager On this_ day Of _._ — __. �w._, 2001, before me appeared me Personally known who, bein by nip; duly sworn -, did say that he s th Manager of°`R'�-IF �� Owasso Market, L� L. C,, which is the sole Manage" Of SE'A �'�`O -TIIF Owasso Market 1 L,-C., and said person acIcnovyledged the instrumelit to the F , �.,t and d��d of ai�1 S AYCO -T -- Owasso Market L.,�L.C, IF IN TEST1 O1 , o1,,1 have hereu. "t subscribed my Wiens, and affixed 11).y oifficgal seal at St. Loos, Missonri, this day of ___ _ 2001. l y COIDDIiSSiO Expires:_____ 14169794v1 NOTARY PUBLIC IC -2- Jul 11 01 12e53p the sea�jc® group 501 -4G4 -4670 pa4 OWNER'S PARCEL Jot 1 in Black 7 of "Owasso l arket fl- (Plat No. 5508), a aesubdlvasion of Lots 3, 4, 5, 6 and 7 in Black 1 Of "Owasso Market' (Plat fro. 3 3) in the City Of Owasso, Tulsa County, Oklahoma. Jul 11 01 12 ®53p the sea�jc® group 501 - 464 -4670 po5 _ kaT OWASSO UARKET" rte, PLAY NO. 5373 501 °15 °77' °F 336.30' z PROPOSED � ® � 3a NW T O LOT 2. L x C9 WATER TANK AND APPURTENANCES EASEMENT DESCFiIPTlON. �"� OWASSO mAwrT saJE$Ci mslaw NE WRNER (K 11 s, et .a I OWASSO MARKET li �treaiVt L1N A TRACT OF LAND BEING A PART LOT 1, OLOCK 2 OF THE OWASSO MARKET it SUBDnASION, A w i Nom' °� SUBDIVISION IN THE CITY ac OWASSO, TULSA COUNTY, OKLAHOMA, RECORDED AS PLAT NQ1 °1 5'2� W ' e 03 r� AS O �i s , �O1�JA5S0 AAARKET NUMBER 55018 OF THE PLAT RFCORDS OF SAID COUNTY. 5A10 TRACT OF L,ANO BEING A PART _OO' ' ,9' It" U) PLAT NO. 55 ©n OF THE SE1 /4 CAF - "f.j.,�E Ste$ {i r.�" / O SECTION 17, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERItJ1AN, AND 00 BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: "i �i� i NORTH LINE OF i COMMENCING AT THE COMMON NORTHEAST CORNER ci (7? LOT 1, BLK.1 ,� s� OF LOT 1. BLOCK I OF SAID OWASSO MARKET !I SUBDIVISION AND THE NORTHWEST CORNER OF LOT 2. BLOCK T or THE OWASSO MARKET SUBDIVISION A �. �✓ SLIODIVI SION IN THE CITY or OWASSO, TULSA Nl S i LINE OF COUNTY, OKLAHOMA RECORDED AS PLAT NUMBER 5373 OF THE PLAT RECORDS OF LOT 1, SAID COUNT`, SAID COMMON CORNER BEING ON THE SOUTH 1 N01 °15`27 "W 437.06' RIGHT OF WAY LINE OF EAST 98TH STREET NORTH (50' ROW), THENCE ALONG THE NORTH LINE OF SAID LOT 1, °33 _ - - - -q — - BLOCK 1 S88 °44 "lap, 352.92 FEET; THENCE ORTH 119th. EAST AVE. DEPARTJNG SAID NORTH LINE N01°15 °27'W, 50.070 FEET TO THE NORTH RIGHT OF WAY �r eP'r - s W S88e44 °33 "t11� (SO' ROW) LINE OF SAID EAST 98TH STREET NORTH; THENCE ALONG SAID NORTH MIGHT OF WAY LINE °44 °33"W, 12.50" S88 480.91 FEET TO THE WEST RIGHT OF WAY LINE OF N88 °44'33"E SO]'] 5'27"E 12.50' 525.08' NORTH 119TH EAST AVENUE (50' ROW). THENCE DEPARTING SAID NORTH RIGHT OF WAY LINE ALONG - - SAID WEST 17.69 20.00 EAST LINE OF RIGHT OF WAY LINE S0115'27 "E° 17.69 FEET TO THE iS0115'27 "E 65.89° /� POINT OF BEGINNING, THENCE CONTINUING � LOT 1. BLK.2 C' S88 °44'331V ALONG SAID WEST RIGHT OF WAY LINE 50115'27"E, 10.00 c6 � ® � 30.00` FEET, THENCE DEPARTING SAID WEST RIGHT OF WAY I C, NO1 °15'27 "W LINE 568'44'33 "W, 12.50 FEET; THENCE SOI'15'27`"E, `' ry ROPOSED 10.00' 66.89 FEET. THENCE N88 °44',33 "E, 12.50 FEET TO THE NEST RIGHT OF WAY LINE OF SAID NORTH to 04 WATER./ TANK fn 119TH EAST AVENUE. THENCE ALONG SAID WEST RIGHT OF °E, Z WAY LINE S01 15`27 20.00 FEET; THENCE Zo OD rn �OU DEPARTING SAID WEST RIGHT OF WAY LINE "W, i 00 z 00 S88"44'33 �O� 11 30.00 FEET; THENCE N01 °15`27 "W. 1O.O13 FEET, THENCE S88'44'33'g 57.50 FEET; THENCE "W. 1401°15`27 "W 93.39' BLOCK 2 N0175'27 93.39 FEET. THENCE N88 °44'33 "E, 75.00 FEET; THENCE S01'15'27 "E, 6.50 FEET. THENCE `OWASSO MARKET ia" PROPOSED WATER PLAT NO, 5500 N88'44'33% 12.50 FEET TO THE POINT OF BEGINNING AND CONTAINING 7.554 SQUARE FEET OR TANK & APPURTENANCES 0.173 ACRES, MORE OR MESS. EASEMENT sI awn 2 GRAPHIC SCALE 03 -14®OT REWS£D a AiAEp� ESt�ENStOIVS - -� � ENT OUAEIdS 50 0 25 SD 1419 N.W. °J" Si°REEii SUITE "1" XNTONVILLE, Aft 72712 PHONE: (501) 59 ( IN FEET) FAX: (708) 441-6278 1 I" m 50 FEEL INITIAL POINT SURVEYING INC. Ex"HIBfT 9 g t�1ATER TARlK ���� DRAM BY, EC(ED BY A PART OF THE SE1 /4 OF THE SW1 /4 SECTION 17, T-91 - -h1 P-IA -C- r as 0W. eadrtbit& Jul 11 01 12s50p the sea�jcc group 501 °404- -4670 p<G 0F i,5 t 3 LOWE'S PARCEL Lot 1 in Block 1 of "Owasso Market U" (Plat No, 5508), a resubdivision of Lots 3, 4, 5, 6 and 7 in block 1 of "Owasso Market" (Plat %loo 5373) in the City of Owasso, ulsa County, Oklahoma, TO- HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: ALLAN E. HARDER. HUMAN RESOURCES DIRECTOR SUBJECT: COLLECTIVE BARGAINING AGREEME NT BETWEEN THE CITY OF OWASSO, OK AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS LOCAL No. 2789 DATE: July 5, 2001 BACKS ROU-ND: The only other significant change other than financial changes is adding a twenty day time restriction for the lAFF to seek arbitration after an adverse decision from the City Manager. Previous language had no time limit. RECOMMENDATION:, Staff recommends approval and execution of the Collective Bargaining Agreement between the City of Owasso, OK and IAFF Local No. 2789 f ®r the pert ®d beginning July 1, 2001 and ending June 30, 2003. L Collective Bargaining Agreement