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Home My WebLink About2001.07.03_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: July 3, 2001 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted at City Hall at 4:00 p.m. on Friday, June 29, 2001. Marcia — utwell, Authority Secretary 1. Call to Order Chairman Barnhouse 2. Flag Salute 1 Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of June 19, 2001 Regular Meeting. Attachment #4-A Owasso Public Works .Authority July 3, 2001 Page 2 B. Approval of Claims. Attachment #4-B Consideration and Appropriate Action Relating to an Amendment to the OPWA budget for Fiscal Year 2001 -2002. Ms Bishop Attachment #5 "The staff will recommend 'Trustee approval of an amendment to the FY 2001 -2002 budget increasing the OPWA Fund, Water Department expenses by $35,000 and the Wastewater Department Expenses by $26,000. 6. Report from OPWA Manager. 7. Report from OPWA Attorney. U-11038 IR Owasso Public Works Authority July 3, 2001 Page 3 Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF RE, GULAR MEETING Tuesday, June 19, 2001 The Owasso Public Works Authority met in regular session on Tuesday, June 19, 2001 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 15, 2001. ITEM 1: CALL, TO ORDER Chairman Barnhouse called the meeting to order at 6:35 p .rn. ITEM 2: INVOCATION The invocation was offered by Support Services Director Jim McElrath. ITEM 3: FLAG SALUTE Chairman Barnhouse led in the flag salute. ITEM 4: ROLL CALL STAFF Larry Mitchell, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. Chairman Barnhouse recognized and presented certificates of recognition to employees who participated in Corporate Challenge. Medals were also presented to the medal winners. She was assisted by team co-captains, Tim Rooney & Tammy Grimes. Owasso Public Works Authority June 19, 2001 AYE: Brogdon, Williams, Ai-aistrong, Helm, Barnhouse NAY: None Motion carried 5-0. Ms Bishop presented the item. In April of 2000, the OPWA Trustees authorized an Interim Construction Loan with the Oklahoma Water Resources Board to finance phase IIA improvements to the wastewater treatment plant. Those improvements have been completed and the construction loan must be converted to permanent financing. OPWA Resolution #2001-06 authorizes the issuance of two promissory notes in the total amount of $2,834,535.03; designates Bank One as the trustee bank; approves the loan agreements; approves the note indenture, security agreements, leases and covenants; authorizes payment of fees, expenses and accrued interest; establishes expectations of tax-exempt financing; authorizes the pledge of sales tax revenue; approves the engagement of financial services; and authorizes the Chair and staff to take action and execute documents to complete the transaction. Sewer rate increase approved -2-- Owasso Public Works Authority June 19, 2001 last year are designated to make the debt service payments on these loans, and payments are included in the OPWA budget for fiscal year 20012002. Mr Williams moved, seconded by Ms Armstrong, to approve OPWA Resolution 42001 -06. AYE: Williams, Armstrong, Helm, Brogdon, Barnhouse NAY: Done Motion carried 5-0. AYE: Armstrong, Williams, Helm, Erogdon, Barnhouse NAY: None Motion carried 5 -0. - 3 - Owasso Public Works Authority June 19, 2001 AYE: �e�/Boo�oo� ' Williams, -----�---,-------o"----" NAY: None Motion cairied 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF RESIDENTIAL REFUSE CONTAMTS AYE: }{c}oo ]9rosdno. Armstrong, Williams, Bunnhouon NAY: None Motion caiTied 5-0. -4- Owasso Public Works Authority I I EM 11: IZ PORJ" FROM QPWA MANAGER No report. ITEM 12: F-" ORT l "ISO .DPW AI FL)R�-f-�-y—, No report. June 19, 2001 Mr Melrra asked about the total indebtedness of the OPWA and requested that this information be supplied to the Trustees. ITEM 14: AI)J_O __ MUE–N I' Mr Williams moved, seconded by Ms Armstrong to adjourn. AYE: Williams, Armstrong, Helm, Bro don, Barnhouse MY; None :Motion carried 5 -0, and the meeting was adjourned at 7;03 p.m. Marcia Boutwell, Authority Secretary - 5 - Mary Lou Barnhouse, Chair Department Ambulance Capital Capital Improvements Refunds 255 AmbulanGe TOTAL Computerization 117OTAL Total 50.00 275.29 3,602.41 560,26 1,915. 4, 648A6 2,472.35 317.40 1,539.37 60.00 3,196.13 420.00 266.34 6,353.04 26.21 6,173.07 2,301.50 262.54 52.42 31,214.23 0 Sand Projects Project Management 23,294.63 City Hall /Police Station 234,336.64 TOTAL 312,631.32 f s 250.00 95.00 537.30 [I OPWA Sales Tax City Garage Workers' Camp Self Insurance Debt Service TOTAL 135 City Garage TOTAL 160 Workers' Comp TOTAL 904.29 2,369.83 1 70,339.60 3,406.46 6,439 ,24 10,696A4 6,709.67 200, 699.46 750.00 750.00 19,155.16 11,1 56.16 Im OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/16/01 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Utility Billing 18.41 2,186.55 M Wastewater 1977.95 6,311.715 R�e 308.83 5,505.45 ffil TIA1109m ammom �1s �111 =11 TO- HONORABLE CHAIR AND TRUSTEES OLASS O PUBLIC WORKS AUTHORITY FROM. SHERRY BISHOP FINANCE DIRECTOR SUBJECT- BUDGET AMENDMENTS FISCAL YEAR 2001-2002 DATE: June 29, 2001 BACKGROUND: As the June 309 2001 fiscal year comes to an end, the status ®f all open purchase orders is reviewed. Any purchasing transaction not completed by June 30 must be cancelled or transferred to the fiscal 2002 budget. Purchase orders for routine operating expenditures are reissued under the new budget year. Capital purchases budgeted in FY 2001 and still in progress at year-end need a budget amendment to "move" the budget from FY 2001 to FY 2002. Budget amendments for construction-in-progress projects will be brought to the Council at a future meeting, after the final June 30 invoices are received. These projects include the City Hall/Police buildinA (construction, furniture and equipment purchases) and the Ator Relief Line construction. The City Council awarded a $50,983 bid to Tulsa Freightliner for a dump truck for the stre department on April 3 with a 120-day delivery. The funds are in the FY 2001 budget and a requested to be re-budgeted in the FY 2002 budget. In the OP WA, the water and the wastewater collections departments each have funds budgeted FY 2001 for vehicle purchases that are requested to be re-budgeted in the FY 2002 budget. Pubil works is preparing to take bids for those vehicles. ["ammu twmvam Staff recommends OP WA Trustee approval of an amendment to the FY 2002 budget increasing t OPWA Fund, Water Department expenses by $35,000 and the Wastewater Department expens] by $26,000. PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: July 3, 2001 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted at City Hall at 4:00 p.m. on Friday, June 29, 2001. Marci outwell, Aut ority Secretary AGENDA 1. Call to Order Chairman Barnhouse 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of June 19, 2001 Regular Meeting. Attachment #4-A Owasso Public Golf Authority July 3, 2001 'ago 2 B. Approval of Claims. Attachment #4 -- Report from OPGA Manager. 6, Report from OPGA Attorney, 7. New Business. Adjournment. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 199 2001 The Owasso Public Golf Authority met in regular session on Tuesday, June 199 2001 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 15, 2001. ITEM 1: CALL TO ORDER Chairman Barnhouse called the meeting to order at 7:03 p.m. ITEM 2: FLAG SALUTE The flag salute was held during the OPWA meeting preceding this meeting. ITEM 3: ROLL CALL STAFF Larry Mitchell, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING_jQ_A.�UEST OR APPROVAL _ AGENDA. A. Approval o.... a _. 2001 Regular B. Approval The consent agenda included minutes of the June 5, 2001 regular meeting, by reference made a part hereto. Item R on the consent agenda included the following claims: (1) Owasso Public Golf Authority $29,682.52; (2) Interfund Transfers #1 $608.38; (3) Interfund Transfers #2 $608.33; (4) Payroll $24,525.02. Mr Williams moved, seconded by Ms Armstrong, to approve the consent agenda. AYE: Williams, Armstrong, Helm, Erogdon, Earnhouse NAY: None Motion carried 5 -0. Owasso Public Golf Authority Juno 19, 2001 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING T ®ARE VEST FOR TRUSTEE ADOPTION OF OPGA RESOLUTION #2001 --03 A RESOLUTION ESTABLISHING RATES FOR GREEN FEES AT BAILEY RANCH GOLF CLUE. � g -- -- - - Mr Carlson said that a price increase has not been instituted at Dailey Ranch since the city took over operations in 1996. With the jump in energy costs and the increase in employee benefits, it is necessary to raise golf rates $1.00 for residents and patron cardholders and $3.00 for regular weekend green fees, The proposed increase should create an additional $60,000 in revenues, which will offset the increased costs of doing business. Ms Armstrong moved, seconded by Mr Williams, to approve OPGA Resolution #200103. AYE: Armstrong, Williams, Brogdon, Barnhouse NAY: Helm Motion carried 4 -1. ITEM 6e REPORT FROM OPGA MANAGER No report, ITEM 7e REPORT FROM OPGA ATTORNEY. No report. Mr Holm asked how the sale of low -point beer is monitored at the golf course. Mr Carlson said that there is a tracking system for each golf cart that is monitored by the beverage cart attendant. Sales are also monitored in the clubhouse. When there are tournaments, golf course employees monitor the amount of boor purchased by participants. • �. Mr Williams moved, seconded by Ms Armstrong to adjourn. AYE: Williams, Armstrong, Kelm, Erogdon, Barnhouse NAY: None Motion carried 5 -0, and the meeting was adjourned at 7:08 p.m. Marcia Eoutwell, Authority Secretary -2- Mary Lou Barnhouse, Chair City of Owasso Claims 713/01 Ambulance refunds 255 Ambulance TOTAL Ambulance Capital 255 Ambulance TOTAL Capital Improvements 96th Street Signalization Computerization TOTAL Bond Projects Project Management City Hall /Police Station TOTAL Total 50.00 276.29 3,602.41 560.26 °1,915.74. ,646.16 2,472.35 317.40 1,539.37 60.00 3,196.13 QUO 266.34 6,653.04 26.21 6,173.07 2,301.50 262.54 52.42 31,214.23 254.09 1,233.50 1,437.59 NE FM i 95.00 537.30 v OPWA Sales Tax City Garage Workers' Comp Self Insurance Debt Service TOTAL 136 City Garage `DOTAL 150 Workers` Comp TOTAL 904.21 2,361.63 170,339M 3,406.46 6,481.24 10,696.64 6,709.57 200,399.46 750M 750,00 11,1 55.16 11,155.16 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/16/01 DEPARTMENT OVERTIME TOTAL EXPENSES EXPENSES 3,19 0.00 Z08 Cart Operations . . ..... 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