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Home My WebLink About2001.05.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHOFJTY TYPE OF MEETING: Regular DATE: May 15, 2001 TIME: 6:30 p.m.. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted at City Hall at 4:00 p.m. on Friday, May 11, 2001. 717. . Marcia AouAtw"!Ielli, " MAuthority, Secretary I. Call to Order Chairman Ban-kiouse 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of May 1, 2001 Regular Meeting and the May 8, 2001 Joint Special Meeting. Attachment #4®A Owasso Public Golf Authority May 15, 2001 Page 2 B. Approval of Claims. Attachment #4-B 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 1, 2001 The Owasso Public Golf Authority met in regular session, jointly with the Owasso City Council and the Owasso Public Works Authority, on Tuesday, May 1, 2001 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 27, 2001, 11"I'EM 1: CALL TO ORDER Mayor Williams called the meeting to order at 6:34 p.m. ITEM 2: INVOCATION The invocation was offered by Dr Roger Ferguson, senior pastor at First Baptist Church. ITEM 3: FLAG SALUTE Mayor Williams led in the flag salute. ITEM 4: ROLL CALL PRESENT ABSENT H C "Will" Williams, Mayor Mary Lou Barnbouse, Vice Mayor Melinda Voss, Councilor Randy Brogdon, Councilor Rebecca Armstrong, Councilor Michael Helm, Councilor -Elect STAFF Larry Mitchell, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A_RLQUEST FOR APPROVAL OF THE CITY COUNCIL CONSENT AGENDA. A. Approval of the Minutes of the April 17, 2001 Regular Meeting and April 26, 2001 Special Meeting. B. Approval of Claims. C. Action Relating to Authorization for Notice, Equalization and Levy of Assessments Against Properties Within Tulsa County Sewer Improvement District #6. D. Action Relating to Acceptance of the Water and Sanitary Sewer Systems Constructed to Serve Bradford Park Phase 1, an Addition to the City of Owasso, Tulsa County, Oklahoma. Owasso Public Golf Authority May 1, 2001 F. Action Relating to Acceptance of the Streets and Storm Drainage Systems Constructed to Serve Nottingham Estates V, an Addition to the City of Owasso, Tulsa County, Oklahoma. F. Action Relating to Ordinance #668, an Ordinance Providing for the Rezoning of Property Generally Located at the Southeast Corner of East 116'h Street North and North Mingo Road; from AG (Agriculture) to CS (Commercial Shopping, RD (Residential Duplex), and IL, (Light Industrial), Containing 26.8 Acres, More or Less (Ward 1). G. Action Relating to Ordinance #669, an Ordinance Providing for a Planned Unit Development on. Property Located at the Southeast Corner of Fast 1101, Street Forth and North Mingo Road, and Containing 26.8 Acres, More or Less (Ward 1). The City Council consent agenda included minutes of the April 17, 2001 regular meeting and April 26, 2001 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $41,899.36; (2) Ambulance Fund $3,428.62; (3) Dark Development $20,308.00; (4) Bond Projects $70,708.50; (5) City Garage $7,148.79; (6) Workers' Comp Self Insurance $6,487.38; (7) Collision Self -Insurance $857,83; (8) Payroll $179,549.91 (9) City Garage Payroll $3,465.40; (10) Ambulance Payroll $11,921.49. Item C on the consent agenda requested authorization for notice, equalization and levy of assessments against properties within the Sewer Improvement District sufficient to pay the interest, principal and reserve due on the outstanding indebtedness represented by the District Bonds. Item D requested acceptance of the water and sanitary sewer systems constructed to serve Bradford Park Phase I. Item F requested acceptance of the streets and, storm drainage systems constructed to serve Nottingham Estates V, Item F requested approval of Ordinance #668, providing for the rezoning of property located at the southeast corner of E 1161h St N and N Mingo Rd. Item G requested approval of Ordinance #669, Providing for a Planned Unit Development on property located at the southeast corner of E 116` St N and N Mingo Rd. Ms Voss moved, seconded by Ms Armstrong, to approve the City Council consent agenda. AYE: Moss, Armstrong, Brogdon, Barnhouse, Williams NAY: None The OPWA consent agenda included minutes of the April 17, 2001 regular meeting, by reference made a part hereto. Item I3 on the consent agenda included the following claims: (1) Owasso Public Works Authority $124,221.09; (2) OPWA Capital Improvements $26,411.58; (3) OPWA Sales Tax Fund $111,498.65; (4) Payroll $34,484.89. Ms `Toss moved, seconded by Ms Barnhouse, to approve the OPWA consent agenda. Owasso Public Golf Authority May 1, 2001 AYE: `foss, Barnhouse, Armstrong, Brogdon, Williams NAY: Mono Lotion carried 5-0. ITEM 7; REQUEST APPROVAL OF THE OPGA CONSENT AGENDA. The OPWA consent agenda included minutes of the ApiIt 17, 2001 regular meeting, by ref.'erence made a part hereto. Item B on the consent agenda included the following claims, "I Owasso :public Golf authority 67,308.75; (2) Payroll $24,393.05. Ms Noss moved., seconded by Ms Armstrong, to approve the OPGA. consent agenda. AYE: Voss, Armstrong, Brogdon, Barnhouse, Williams NAY: None Motion carried 5-0. ITEM 8; OATH GI, OFFICE MINI (ERED TO COUNCILOR -ELECT HELM. City Clerk Marcia Boutwell administered the oath of office to Councilor -elect Helm, who then tools his seat at the council bench. ITEM 9e ELECTION OF AYOR/GPWA CHAIR/OPGA CHAIR. Mayor Williams called for nominations for Mayor/OPW Chair/OPGA Chair. Mr Brogdon nominated Ms Barnhouse for Mayor and Chair of the ®PWA and OPGA, seconded by Mr Helm. AYE: Brogdon, Helm, Armstrong, Williams, Barnhouse NAY: None Motion carried 5-0 and Ms Barnhouse was elected Mayor/®P TA Chair/OPGA Chair. 1 Mayor Barnhouse called for nominations for Mice Mayor/®PWA Vice Chair/OPGA Vice Chair. Mr helm nominated Mr Brogdon for Vice Mayor and Vice Chair of the ®PWA and OPGA, seconded by Mr Williams. AYE: helm, Williams, Armstrong, Barnhouse, Brogdon NAY: None Motion carried 5-0 and Mr Brogdon was elected Vice Mayor/GPWA Vice Chair/OPGA Vice Chair. Mayor Barnhouse announced that a reception honoring newly -seated Councilor Helm, Retiring Councilor Voss, Mayor Williams, Vice Mayor Barnhouse, and the newly -elected Mayor and Vice Mayor would be held immediately following the Council meeting. -3- Owasso Public Golf Authority May 1, 2001 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #3 A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OWASSO AND McGUIRE BROTHERS CONSTRUCTION FOR 96Tn STREET NORTH ROADWAY IMPROVEMENTS. Mr Lutz presented items 11 & 12 as one. He said a contract was awarded to McGuire Brothers Construction in June 2000 in the amount of $530,431.90, The work included traffic lanes in the area of the Owasso Market from the U.S. Highway 169 southbound off ramp to about 450 feet west of N 119'11 East Ave, intersection signalization at the off ramp and at 121 East Ave, and stormwater drainage improvements were also included, Two previous change orders have been issued for weather delays. Further weather delays, as well as relocation of the entrance to the RCB Center has necessitated the request for 22 additional days. Several traffic signal bid item quantities have experienced cost overruns when quantities were not adjusted to include signalization for the second intersection. That additional cost amounts to $11,557.10. The project has now been completed and inspected and staff also requested acceptance of the project and final payment. Mr Williams moved, seconded by Mr Brogdon, to approve Change Order #3 to the contract with McGuire Brothers Construction, increasing the cost of the project by 11,557.10 due to quantity overruns and adding a time extension of 55 days for a completion date of April 12, 2001. AYE: Williams, Armstrong (with reservations), Helm, Brogdon, Barnhouse NAY: None Lotion carried 5-0. approveMs Armstrong moved, seconded by Mr Brogdon, to accept the work performed under the contract with McGuire Brothers Construction and a ., e e amount o$85,187.34. AYE: Armstrong, Brogdon, Helm, Williams, Barnhouse r.None l �M_ I : i M, 1. SOFTBALLITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A BID FOR THE PURCHASE OF BLEACHER COVERS FOR THE 4-PLEX AT THE SPORTS PARK. Mr Rooney said that bids were opened on April 16, 2001 for the purchase and installation of eight bleacher covers for the softball 4®plex at the Sports Parke The only bid received was from -4- Owasso Public Golf Authority May 1, 2001 Allied Fence Company, Tulsa, OK. The bid met all the specifications and was under the estimated cost. The vendor will be able to install the bleacher covers within two weeks of award of the bid. Ms Armstrong moved, seconded by Mr Williams, to award a bid for the purchase and installation of bleacher covers for the softball 4-plex at the Sports :park to Allied pence Co, Tulsa, OK in the amount of $8900. AYE ; Armstrong, Bro don, Heim, Williams, Barnhotise N A� V: None Motion carried a- 0. ITEM 14: REPORTFROM CITY MANAGER Mr Mitchell gave a brief report on the status of the 761h St intersection project, He also thanked Mr Williams for his service as Mayor. ITEM 15 e REPORT FROM CITY ATTORNEY. ,Y. No report. ITEM 1 o REPORT FROM CITY COUNCILORS. Councilor Helm introduced his mother -and father-in-law. Mayor Barnhouse also thanked Councilor Williams for his year as Mayor. ITEM 17: NEW BUSINESS. Former Mayor John Groth stated that he thought this was the best run administration we've had in a long time. Upon advice of Counsel, the meeting was adjourned rather than recessed. R AYE: Armstrong, Williams, Armstrong, Kelm, Barnhouse NAY: None Marcia Boutwell, Authority Secretary Mary Lou Barnhouse, Chair -5- OWASSO CITY COUNCIL/OWASSO PUBLIC WORKS AUTHORITY/ OWASSO PUBLIC GOLF AUTHORITY MINUTES OF SPECIAL MEETING Tuesday, May 8, 2001 The Owasso City Council, The Owasso Public Works Authority, and The Owasso Public Golf Authority met in a joint special meeting on Tuesday, May 8, 2001 at the Owasso Community Center per the Notice of Public Meeting and Public Hearing and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 4, 2001 ITEM 1: CALL TO ORDER. Mayor Barnhouse called the meeting to order at 6:12 p.m. ITEM 2: ROLL CALL. PRESENT Mary Lou ouse, Mayor/Chair H C "Will" Williams, Councilor/Trustee Rebecca Armstrong, Councilor/Trustee ABSENT Randy Brogdon, Vice MayorNice Chair Michael. Helm, Councilor/Trustee STAFF Larry Mitchell, City Manager Marcia Boutwell, City Clerk/Authority Secretary A quorum was declared present. Others present: Kevin Shank, Owasso Reporter; Joei McKinley; Herb Cunningham; Sherry Bishop, Finance Director; Tim Rooney, Assistant City Manager; Jim Greene, Police Chief, Russell Carlson, Director of Golf; Mark Stuckey, Deputy Fire Chief; Jim McElrath, Support Services Director; Robert Carr, Public Works Director and Stan Ewing, Community & Economic Development Director. to-113MMONN1111 UNIF""Mule MMMNWVSWNUI UIWAKIM-"11919191= Mr Mitchell presented the proposed FY 2001-2002 budget, and budget summary. He outlined goals for the coming fiscal year. Following the presentation, opportunity was provided for questions and comments from the public. The proposed budget will be considered for action by the City Council, OPWA, & ®PGA at the June 5, 2001 regular meeting. The public hearing concluded at 6:50 p.m. Owasso City Council/C)PWA/OPGA May 8, 2001 ITEM 3 e PRESENTATION REGARDING THE KEEPING OF BEES WITHIN THE CITY LIMITS. Dr Kay Backues, a beekeeper, addressed the Council regarding keeping honeybees within the city limits. Owasso City Code does not allow beehives within the city limits, and Dr Backucs was notified in late February that she was in violation of the Code. Dr Eackues and a group of members of the Northeastern Oklahoma beekeeping Association requested that the Council consider amending the animal ordinance to allow the keeping of beehives within the City of Owasso. Following her presentation, Mayor Barnhouse noted that the Council could take no action at this time, but that the request would be referred to staff. ITEM 4_: DISCUSSION LATIN O LIGHTENING ARRESTOR FOR NEW CITE" HALL. Mr Looney briefly apprised the Council of the need for lightening protection on the new city hall/police station. This was not included in the original bid documents. He said that Oil Capital Electric, the electrical contractor for the construction project, has made a recommendation for a lightening protection system. This may be added to their contract through a change order. The quoted cost of the system is $9972, which falls well below the 15% allowed for contract change orders. ',`his item will appear on the May 15, 2001 City Council agenda for action. ITEM 6: REPORT FROM CITY MANAGER. Mr Mitchell stated that a City Council budget workshop is scheduled for May 22, 2001 at 5:30 in the Lower Level Conference Room at City Hall. ITEM 7: ADJOURNMENT, Armstrong,AYE: Williams, NAY:wlJone Motion carried 3-0, and the meeting was adjourned at 7a 14 p.m. Marcia Eoutwell, City Clerk/Authority Secretary 2 It Fund Department General Deposit Refunds 105 Municipal Court 110 Managerial 120 Finance 150 General Government 160 Community Development 170 Engineering 175 information Systems 181 Support Services 201 Police Services 215 Police Communications 221 Animal Control 250 Fire Services 260 Emergency Preparedness 300 Streets 515 Park Maintenance 550 Community Center TOTAL Capital Improvements Refunds 255 Ambulance TOTAL -911 Services TOTAL 96th Street Signalization TOTAL, ®PGA Merchandise 600 Golf Shop 605 Cart Operations 610 Golf Course Maintenance 690 Golf Administration 691 Clubhouse 600 Debt Service TOTAL Total 70.00 259.62 574.20 6.50 5,249.08 1,04127 3,614.39 40.31 2,475,35 9,616.62 775.07 763.57 2,538.27 64.09 31,735A6 5,6% 1 947.92 65,443.05 OPWA 400 Administration 2,225.67 405 Utility Billing 2,837.01 420 Water 11,956.23 450 Wastewater treatment plant 14,503.33 455 Wastewater Collection 4,852.14 460 Refuse Collections 18,658.62 485 Recycle Center 4,997.93 TOTAL 60,030.93 OPWA Sewer Line Extension Debt Service 23,000.00 TOTAL 23,000.00 City Garage 1€35 City Garage 7,411.47 TOTAL 7,411.47 Workers' Cornp Self Insurance 150 Workers' Camp 8,719.26 TOTAL 8,719.26 CITY OF OWASSO OPGA A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS WORKERS'COMP SELF -INS -rRANSFER FROM OPGA 608.33 TRANSFERS TOTAL ___6_08F9_3_ 05/05/01 IMMMUT11012 OVERTIME TOTAL EXPENSES EXPENSES Golf Shop Operations WOO $5,990.92 Cart Operations OM 2,012.28 Golf Course Operations 153,54 9,907.87 Food & Beverage 55.13 3,653.16 �01\lb.TOTAL $20&67 $21,56423 HIM=