HomeMy WebLinkAbout2001.03.13_Worksession AgendaTYPE OF MEETING:
Special
DATE:
March 13, 2001
TIME:
5 :30 p.m.
PLACE:
Owasso City Fall
Lower Level Conference Room
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 2:30 p.m. on Friday, March 9, 2001.
l B_
1. Call to Order
Mayor Williams
2. General Discussion of Preliminary Budget,
Mr Mitchell
Ms Bishop
3. Discussion Relating to Preston Lakes Paxk.
Mr Rooney
Owasso City Council
March 13, 2001
Page 2
4. Evaluation of Yardwaste and Recycling Programs.
Mr Carr
Mr Mitchell
Attachment #4
5. Discussion Relating to Storage Building Lighting.
Mr Carr
Attachment #5
6, Discussion Relating for Purchase of Furniture for City Hall /Police Station.
Mr McElrath
Attachment #6
7. Discussion Relating to Proposal fx °om Volunteer Network Owasso for Future Use of
Present City Hall Buildings
Nancy Johnson
Enclosure
Owasso City Council
March 13, 2001
Page 3
8, Report from City Manager
A. Lease Agreement With YMCA
B. Strategic Plan Draft
C. Joint Meeting With CIP Committee
D. Other Items
Mr Mitchell
9, Adjournment,
T*: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF ti O
CITY CLERK
March 0i
Information and discussion relating to the following issues is planned for the City Council work
session on Tuesday, March 13" at 5;30 p.m. in the City Hall Lower Level Conference Room.
1, General Discussion of Preliminary Budget ® Mr Mitchell & Ms bishop will present a brief
overview of the preliminary FY 2001 -2002 budget.
1 Discussion Relatingto Freston Hakes Park - Mr Rooney will discuss options for Preston
Lakes Park.
3. Evaluation of Yardwaste & Recycling Programs - Mr Carr & Mr Mitchell will discuss their
evaluation of the yardwaste & recycling programs, and present options regarding
continuation of the programs. See attachment #4,
6. discussion relating t� _ r�o,sal_f°rom Volunteer Network Owasso for Future Use of Present
City Hall Building - Ms Johnson will present a proposal in which would coordinate
the use of the present City Hall building once it has been vacated.
7. wort from City Manager - Mr Mitchell will discuss several items including the lease
agreement with the YMCA, Strategic Plan draft, and a joint City Council /CIP Committee
meeting.
IffIII;�I[�7: s
m
. 1 x t
Honorable
Owasso Public Works Authority
Public Works Director
,y
March 9, 2001
Currently, the City of Owasso policy requires mandatory segregation of yardwaste from
residential refuse. Mules and Regulations governing the collection and disposal of refuse were
developed in 1990 that implemented these restrictions. One of the overall objectives of
yardwaste separation was to reduce the volume of materials ultimately being transported and
disposed of at the landfill, thereby reducing costs and potentially extending landfill capacity.
Yardwaste collection and disposal was initiated at that time and consisted of the following major
elements
The city continued to pick -up one polycart and three 30- gallon bags of household
trash per week;
No yardwaste (lawn clippings, leaves or brush) was allowed to be mixed with any
other residential refuse for normal pick-up;
Residents have a choice of utilizing a curbside pick -up of yardwaste each week or
dropping off yardwaste at the Recycle Center; and
- Any resident utilizing curbside collection would be required to use containers
provided by the city or bags specified and sold by the a it
Simultaneous to yardwaste segregation., a disposal station for refuse was constructed at the
Recycle Center. This station was to provide an alternative location for large and bulky
residential item refuse disposal,
The yardwaste collection and disposal program was initiated based on a G6user pays99 concept.
Customers were either charged a monthly fee and provided a special polycart for yardwaste or
purchased clear plastic bags from the city, In addition, customers were given the option of
Rage 2
Yardwaste Dandling Review
transporting yardwaste materials to the Recycle Center for disposal at no cost. The program was
not intended to provide a system or location for commercial landscaping /yard maintenance
operations to dispose of waste materials.
A random analysis of residential refuse conducted in September 1989 indicated that yardwaste
comprised approximately 25% of the Owasso waste stream. Further analysis of data after the
month of October 1989 indicated a reduction to approximately 15-20% of the waste stream was
still observed. The 1989 report also stated that approximately 22% of all 3,506 residential
customers mixed some yardwaste with their refuse. ti conclusion in the study showed that
yardwaste separation from the residential waste stream and the associated waste volume
reduction would enable delay in the purchase of additional refuse collection equipment (based on
growth projections and refuse collection trends at that time).
Manpower
The collection procedure requires a three-man operation, involving a driver and two helpers,
Due to the seasonal nature of this process, it has been the practice to temporarily hire a driver for
6-months. The driver would need to possess a Commercial Drivers License. Approximately
four years ago, the duties of the position were expanded to include rights- of-way mowing to
provide work for .five days a week. Due to the low unemployment rate in the Tulsa region, it has
been difficult to fill this position for the past two years. As a result, regular city personnel have
been used as drivers, which has created voids in other scheduled activities or projects.
Helpers on this program are usually workers provided through the Oklahoma Department of
Corrections (DOC). Maintaining a dependency on using DOC manpower has periodically
created challenges in yardwaste collection. During times of reduced DOC worker allocations to
Owasso, it has been necessary to use city personnel. In addition, certain DOC workers are
difficult to use for yardwaste collection, thereby requiring the use of city personnel in their place.
Lased on these conditions, the proposed FY01 -02 budget converts the seasonal driver position to
a full time employee. Collection of yardwaste materials will still require use of DOC workers or
other helpers on the truck.
Vehicles
Yardwaste collection, as originally implemented, was considered a refinement in the recycling
(landfill conservation) program. Equipment used in the collection of yardwaste has been
allocated through the Recycle Center operation. Therefore, most of the collection has relied
upon use of two (2) 1984 International rear-loading refuse trucks.
Rage 3
Yardwaste handling Review
Initially, these trucks served as receptacles for newspaper and easily compacted refuse collected
at the Recycle Center. The vehicle used for refuse was used for yardwaste collection two -days
per week. As the other daily side - loading refuse collection vehicles have aged, these rear - loader
trucks have proven to be valuable as back -up for the residential refuse collection operation.
Therefore, there have been times that the rear - loaders have not been available for yardwaste
collection. Under this condition, yardwaste would be co- mingled with residential refuse and
disposed of at the landfill.
Disposal
When yardwaste collection was first implemented, a small area adjacent to and south of the
Recycle Center was used for disposal. This area generally was isolated from public accessibility
by controlled entry through the Streets Maintenance Building site at the end of Birch Street.
In 1993, Main Street was extended and 5`h Avenue was constructed as part of a CDBG dock
Chant for infrastructure to the Max Buchanan Building (presently owned by Precision
Components). Roadway re- configuration provided a direct access to the Recycle Center on 5 "
Avenue and separated the yardwaste area to a location south of 5t" Avenue.
As a result of the above road construction, access to the yardwaste area was made easier, but also
became uncontrolled. Since that time, various materials varying in composition and size have
been observed at the site. These materials include.
Grass clippings;
Woody brush;
`free stumps;
Dirk:;
Rock;
Wood, Concrete, and other demolition debris;
Asphalt;
White goods (i.e., refrigerators, stoves);
Furniture (i.e., sofa, chairs, tables, television sets); and
Metal goods
:eased on the above listing, many materials other than residential yardwaste were being placed in
the area. Significant quantities of materials were being placed on the site, since many people
found the location to be a free alternative to using the Quarry Landfill. 111 addition, many
commercial landscaping lawn -maintenance companies began to use the area at no cost. City -
collected yardwaste only comprised a small portion of the deposited materials.
Page 4
Yardwaste Handling Review
Site Lifespan
The yardwaste disposal site has expanded south from 5 "' Avenue as additional filling has taken
place. A low portion of the area had existed initially on the south end of the site, but this portion
has been filled. used on the rate of controlled waste disposal at this site, some additional filling
can be tolerated. Without the benefit of a site topographic survey, it is estimated that one more
year of yardwaste disposal can be achieved in the northern portion of the site.
.Alternative Disposal Sites
Other city -owned properties could potentially be utilized for yardwaste disposal. Use of these
properties is limited, however, by the large amount of land required, aesthetics of the operation
and ability to control access to the site. Therefore, only two alternative sites are considered in
this analysis.
Abandoned Wastewater Lagoon
Assuming the land can be satisfactorily dried for equipment /vehicle traffic and material
loads, the abandoned west wastewater treatment lagoon could be targeted as the next fill
location as the operation proceeds south. Use of the lagoon area could greatly extend the
lifespan of the site for yardwaste disposal. If the land remains in direct ownership of the
city, expansion of the present yardwaste disposal site could be accomplished easily and
controlled access can be maintained with little change in the present fencing. Change in
ownership would require some modifications to ensure controlled access to the site.
Sports Park
Some portions of the Sports Park could potentially provide adequate land area for
yardwaste disposal. Controlled access to the site would be difficult to achieve and the
ability to maintain an attractive site would be extremely unlikely. Therefore, this location
was not considered further.
CURRENT SITE LAND RECLAMATION/USE.
Located within an area known as the Owasso Industrial Park, this site has the potential to be used
for some type of light industrial activity. The ability to construct a structure on the property,
however, is limited by the subsurface conditions. Due to the variability of materials deposited on
the site, it should be expected that constructing a suitable building foundation will be difficult
without excavation. It should be expected that voids exist between deposited of materials than:
will allow soils to settle over the long -man. It will be challenging to assess the adequacy of a
fotindation without having first excavating and /or removing unsuitable materials from the site to
ensure homogeneity.
Additionally, water and sewer utilities exist on the property, Finding a suitable site location for a
structure will be dependent on locating the gravity sewer, water distribution line and lift station
force main.
Page 5
Yardwaste Handling Review
t' lr %` ",
Yardwaste Volume Handled
Data collected over the yardwaste collection seasons of 1999 -2000 (see attached table of
Yardwaste Collection History) indicate the following average amounts collected weekly:
An average of 395 stops per week (customers picked -up) are made, which represents only 7.3%
of the total number of residential refuse customers provided service by the City of Owasso (see
attached summary entitled Yardwaste Collection Analysis). During the yardwaste collection
season of 2000, it is estimated that approximately 500 red polycarts had been supplied to
customers. This quantity represents less than 10% of the total number of residential customers.
It is undetermined as to what methods other residential customers use to dispose of yardwastes.
Yardwaste Pro raml x enses
Costs associated with collection and disposal of yardwaste consist of labor, vehicle fuel and
repairs, and disposal area bulldozer rental. Average expenses are anxsroxinaately X770 �r.week.
Each of the expense categories are listed below:
Labor: Presently, the only labor - related costs are for one (1) seasonal driver. Effective
collection in the Owasso system heavily relies on the use of Oklahoma Department of
Corrections personnel. Based on two (2) collection days per week at $9.00 per hour, a
total of approximately $150 per week is paid.
Fuel /vehicle reams: Due to the age of vehicles used in the collection of yardwaste,
mechanical repairs can be anticipated. Based on the history of repairs and fuel
consumption, approximately $250.00 per week can be expected to be paid,
Bulldozer rental: As the area is filled and accessibility to an unloading location needed,
use of a bulldozer to move and compact deposited materials is necessary. Prior to 1998,
Tulsa County had been able to provide the equipment /operator at no cost to the city,
Recently, their workload has precluded this assistance and the city has had to contract
bulldozer service, Depending on the portion of the growing season, the frequency of
bulldozer rental ranges from weekly to monthly and is budgeted from $375 to 1500 per
month.
Yardwaste Program Revenue
The city has not had any charge for yardwaste materials brought to the disposal area. Customers
involved in the collection portion of the program pay for the use of either the red polycart or
purchase clear plastic bags. Average weekly revenue is approximated X633 as calculated below:
Number of containers Tons of material
Red polycarts
295
23.6 T
Bags
437
13.1 T
Bundles
31
1.6 T
Total weekly average
38.3 T
An average of 395 stops per week (customers picked -up) are made, which represents only 7.3%
of the total number of residential refuse customers provided service by the City of Owasso (see
attached summary entitled Yardwaste Collection Analysis). During the yardwaste collection
season of 2000, it is estimated that approximately 500 red polycarts had been supplied to
customers. This quantity represents less than 10% of the total number of residential customers.
It is undetermined as to what methods other residential customers use to dispose of yardwastes.
Yardwaste Pro raml x enses
Costs associated with collection and disposal of yardwaste consist of labor, vehicle fuel and
repairs, and disposal area bulldozer rental. Average expenses are anxsroxinaately X770 �r.week.
Each of the expense categories are listed below:
Labor: Presently, the only labor - related costs are for one (1) seasonal driver. Effective
collection in the Owasso system heavily relies on the use of Oklahoma Department of
Corrections personnel. Based on two (2) collection days per week at $9.00 per hour, a
total of approximately $150 per week is paid.
Fuel /vehicle reams: Due to the age of vehicles used in the collection of yardwaste,
mechanical repairs can be anticipated. Based on the history of repairs and fuel
consumption, approximately $250.00 per week can be expected to be paid,
Bulldozer rental: As the area is filled and accessibility to an unloading location needed,
use of a bulldozer to move and compact deposited materials is necessary. Prior to 1998,
Tulsa County had been able to provide the equipment /operator at no cost to the city,
Recently, their workload has precluded this assistance and the city has had to contract
bulldozer service, Depending on the portion of the growing season, the frequency of
bulldozer rental ranges from weekly to monthly and is budgeted from $375 to 1500 per
month.
Yardwaste Program Revenue
The city has not had any charge for yardwaste materials brought to the disposal area. Customers
involved in the collection portion of the program pay for the use of either the red polycart or
purchase clear plastic bags. Average weekly revenue is approximated X633 as calculated below:
Page 6
Yardwaste handling Review
Red olycarts: Customers are charged $6.50 per month for a red polycart. An average of
295 polycarts have been collected each week. Assuming each cart is collected only once
per month, revenue is approximately $480 per week.
($6.50 /month x 295 containers = $1,917.50 /month = $479.38/week)
Clear Ba s: In lieu of the polycart, customers may purchase clear plastic city-specified
yardwaste bags for $3.50/10 bags. Revenue collected for these bags, based on the
average number of bags collected each week, is approximately $153 per week.
($3.50/10 bags x 437 bags /week M $152.95 /week)
Cost Summary
The above comparison of expenses and revenue indicates a resultant net loss per week of
approximately 137. Over the 26- -week yardwaste collection period, a total loss of over $3,500
would result.
Removing yardwaste materials from the waste stream that would normally be landfilled does,
however, save landfill tipping charges. An average of 38.3 tons per week of yardwaste were
collected during the year 2000, which represents a savings of over $15 800 in tipping fees for the
entire season.
OPTIONS EVALUATED.
Based on the above conditions, the following options are presented and evaluated:
Continue yardwaste collection/disposal program as is
® Discontinue the yardwaste collection/disposal program
Provide some short-tern modifications to the program
® Combination of above options
Continue yardwaste collection / disoosal program
Continuation of the yardwaste collection and disposal program in its present form has specific
limitations presented above. Limited available disposal area severely affects the ability to
continue under the same mode of operation. Alternative sites on existing city - -owned land are not
available. Equipment reliability and reduced manpower availability also limits operational
flexibility and affects other Public Works Department divisional work priorities. Numerous
intangibles exist that justify continuing the program.
Discontinue the yardwaste collection/disnosal program
Eliminating a program that has been provided to customers for ten years is a difficult challenge.
Various factors presented above support discontinuing the program. Similarly, limited available
disposal area severely affects the ability to continue this program. Alternative sites on existing
city -owned land are not available. Equipment reliability and reduced manpower availability also
limits operational flexibility and affects other public Works Department divisional work
priorities.
Page 7
Yardwaste Handling Review
Yardwaste Collection Analysis
(Based on Calendar Year 2000 collection history)
Number of containers Tons of material
• Red polycarts 295 23.6 T�
• Bags 437 13.1 T
• Bundles 81 1.6 T
Total weekly average 38.3 T
�verae st ®ps leer weep — 395
Total of 5,385 residential refuse customers
Yardwaste collection represents 7.3% of total customers
I. S A
Red polycarts - $6.50 /month x 295 containers = $19917.50 /month = $479.38 /week
(assuming each cart is collected only once per month)
Lugs w $3.50/10 bags x 437 bags /week 152.95 /week
Average total weekly revenue $632.33
Expenses
Collection labor: 16-hours x $9.00/hr = $144.00/week
Fuel /vehicle repairs (estimated) $250.00 /week
Disposal area bulldozer rental __ $M.00/v�ge%
A eragr°_total � eL - u pep nsgs $769.00
Landfill tipping charges saved: 383T x $15.93/T — $610.12
Rage 8
Yardwaste handling Review
Provide some short -term modifications to the program
With limited disposal area available, modifications to the program focus on reduction of
yardwaste volume. Public education pertaining to composting, mulching and other on -site
residential yardwaste reduction methods is needed. Information concerning yardwaste and
recycling program relationships would be developed and user fee structures modified.
Combination of o tions
An Action Plan is pro used that combines each of the above option elements. Continued
collection and controlled disposal of yardwaste materials is recommended at this time
until the normal conclusion in mid - October of the 2001 yardwaste collection season.
Public education on means to reduce yardwaste volume should begin immediately and
prior to the 2001 growing season. Ultimately, residential curbside yardwaste collection
will be discontinued at the end of the 2001 season. Yardwaste materials will be accepted
for a fee for disposal at the Recycle Center and two (2) citywide clean --up events will be
planned for the Spring and Pall each year whereby the City of Owasso will provide a free
day at the Quarry Landfill for residential yardwaste disposal.
Page 9
Xardwaste Handling Review
S,
March -April 2001
® Initiate public education program in FY 01 ®02
Maintain existing City of Owasso refuse collection rules and regulations
requiring mandatory yardwaste separation
Homeowner segregation of yardwastes using compost bins
® Lawn maintenance mulching
Conduct sale of compost bins
April- October 2001
Continue yardwaste collection by city personnel through mid - October 2001
October - December 2001
® Continue ability for residents to disposal of yardwaste materials at the currently
designated disposal area until end of calendar year 2001
® Evaluate fee structure for refuse disposal at Recycle Center
January 2002
• Close yardwaste disposal area
• Implement fee structure for refuse disposal at Recycle Center
• Provide rolloff container at Recycle Center for specific yardwaste materials
disposal
April 2002
Spring /Earth Day clean.. -up event -, City of Owasso will provide free day at the
Quarry I.aandfill for residential yardwaste disposal.
October 2002
Fall clean -up event - City of Owasso will provide free day at the, Quarry
Landfill for residential yardwaste disposal,
Red Polycarts
Yardwaste
Bundles
Landfill
Date
Bags
Total Stops
Tons Collected
Tipping Fees
Saved
(0.15 CY)
(0.1 CY)
(0-4 CY)
--- -
263
467
77777.
46
36
$538
!4/19/1999
4/26/1999
99
131
20
12
$183
5 /3/1999
268
523
77
39
$578
5/10/1999
Some vehicles inoperable - yardwaste collected
with residential
5/17/1999
Some vehicles inoperable - yardwaste collected with residential
5/24/1999
Some vehicles inoperable - yardwaste collected with residential
6/31/1999
Some vehicles inoperable - yardwaste collected with residential
6f7/1999
297
415
154
39
$587
6/14/1999
93
171
62
14
$206
6/21/1999
78
117
9
10
$148
6/28/1999
278
575
49
40
$605
715/1999
204
400
60
30
$441
7/12/1999
354
729
140
53
$792
7/19/1999
231
309
43
29
$428
7/26/1999
235
285
32
28
$418
8/2/1999
248
328
36
30
$454
8/9/1999
272
339
44
33
$491
8/16/1999
282
325
41
33
$495
8/23/1999
221
270
30
26
$394
8/30/1999
244
273
43
29
$427
9/6/1999
125
183
14
16
$236
9/13/1999
201
228
47
24
$357
9120/1999
214
305
23
27
$400
9/27/1999
95
122
3
11
$169
0/4/1999
235
347
46
30
$450
0/11/1999
190
266
24
$363
YARDWASTE COLLECTION HISTORY (1999-2000)
City of Owasso Public Works Department Refuse Collection Division
3/6/2001
Red Polycarts Yardwaste
Bundles
Landfill
Date
Bags
Total Stops
Tons Collected Tipping Fees
Saved
--fOA CY) 15 CY)
(0-1 CY)
77 7777777�7
777
Year, 2000
4/10/2000
357 998
91
60 $962
4/17/2000
288 619
68
43 $685
4/24/2000
298 561
132
43 $690
6/1/2000
208 343
38
28 $441
5/8/2000
312 433
113
40 $641
5/15/2000
309 554
94
43 $689
5/2212000
1 341 479
138
44 $708
5129/2000
253 394
116
34 $548
6/5/2000
Some
vehicles inoperable
- yardwaste
collected
with residential
6/12/2000
Some
vehicles inoperable
- yardwaste
collected
with residential
6/1912000
174
Rm 290
42
23
$374
6/26/2000
158
321
18
23
$361
7/3/2000
263
388
164
368
36
$573
7610/2000
224
275
19
290
27
$423
7/17/2000
556
643
171
543
67
$1,071
7/2412000
352
603
122
518
49
$776
7/31/2000
334
480
125
437
44
$695
8/7/2000
225
253
51
297
27
$424
8/14/2000
307
307
31
356
34
$548
8121/2000
278
378
86
387
35
$563
6/28/2000
221
323
25
311
28
$444
9t4 i2000 000
118
141
7
151
14
$220 1
9/11/2000
431
155
8
479
39
$626
9/18/2000
234
408
74
333
32
$517
9/25/2000
87
71
3
71
9
$146
1012/2000
155
201
55
201
20
$311
itt
X483118
181 ,;
941
8 4'X
3T ,
I g
Ma"S
Owasso Public Works- Storage Building Project
Comparison of Lighting Options
260 Waft
F96TI2 Strip
F32T8 W/ Reflector
Lighting Options:
Metal Halide
High Output
Angled & Strip
Pyqnfity of Fixture Required
12
28
19
EneMy Qonsumptiqn per Fixture
295 watts
257 watts
112 watts
Total Energy ConsumRtion
3540 watts
7196 watts
2128 watts
Lamp U e
10,000 hours
12000 hours
20,000 hours
Total Lam eglacement Cost
$420
$448
$129
Total Cost for Fixutures
$1740
$1,400
$2,165
Best Choice
tr
A
Fa a -rwsC6WFRAe.T,' INSTALL
MNUAl-r e W)ROV6 ONLY FOB,
7ij � 6 (-) Pp-)4 RA Y � I D E L 16 14 rs
191J,901-WoRks VC-HleVMAllVTEAfAAjCE
[?lj#LDhAj&s
c a
s M
I ask Lighting
0 4 STT T S 0 4 2 P � 1 OTO NIII U, r t
slim I
iVIetaI{ Fir' +�t.trrc.f [_rt�a> , s: r7 „r�E ,
and Opfiorl.s =� WA
APPLICATIONS
LE S
TO: > x t HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: JIM MCELRAT-N
DIRECTOR OF r> z SERVICES
7i 7
IYl 200J
In November 2000, the City contracted with Phil Scott of "Tulsa Office Furnishings to
provide furnishings design services for the new City lull facility. These services
included the following:
• Furniture layouts for specified offices /workstations
• Product specifications for specified offices /workstations
• Color selections for specified offices /workstations
• Budget pricing for the specified offices /workstations
MEMORANDUM
FURNITURE FOR NEW CITE' HALL
DATE: March 8, 2001
PAGE 2
from Mr. Jack Page of the City of Tulsa Public Works Department, the NACO pricing
structure was equal to or better than the bid prices received by the City of Tulsa for
similar furniture. Our ordinances permit us to take advantage of the bidding work
already done by Oklahoma governmental entities over 50,000 in population. Therefore,
in the opinion of City Attorney Ron Cates, the City of Owasso can also legally utilize the
NACO contract with Knoll.
' This information was also obtained primarily in consultation with the cubicle installer familiar with the
various systems of cubicle manufacturers as well as conversations with furniture distributors.
MEMORANDUM
FURNITURE FOR NEW CITY HALL
DATE a March 8, 2001
PAGE 3
1.ri Excellent
Excellent
Excellent
Good*
`'Equrty "'
z�
� M,ll�r
1
{WTI! be
w
" ®n�ensys " °,
yyo�k4e
Yg
M�
s2P i�.EYr;�,3�mm
1.ri Excellent
Excellent
Excellent
Good*
F
M�
s2P i�.EYr;�,3�mm
$131
$260
$167
$202
$255
$269
$ 197
$250
197
" # $222
X275
283
OF $213
$266
$217
36
$150
9
$95
� $130
74
$155
$209
X1$9
�X �4
3 ' � $560
$696
$527
n...,...�a�._�...,.....,.... -�
..a,..,�,.
m..m._
r,'I�Y�RYN........,.
$135
$386
w $174
s�
i„
$50
X63
3
7
50
10
65
9
�ST",C �N"l',1 iyYTfs.A T
$2219
$3,274
..� ®
23
*Hon "Consensys99 is not as strong structurally and is warded as a lesser
quality lane than the others. It was included for the safe of an additional comparison
because the price list was made available.
MEMORANDUM
FURNITURE FOR NEW CITY HALL
DATE: March 8, 2001
PAGE 4
The attachments of letters from Phil Scott and frorn City of Tulsa regarding NACO
pricing also included a recent letter from Phil regarding comparison of the NACO
discount to the GSA discount, which is the best discount possible on a furniture purchase.
Also included are copies of the original and recently-updated NACO discount rates,
showing the recent increase in markdown off list from 66.7 % to 70 %.
The actual breakdown in prices for the furniture on the NACO contract and for furniture
for the City Manager (not on the NACO) is shown on the attached price sheet from Tulsa
Office Furniture. It includes all equipment and cost of installation.
"f TUU
OFFI
FURI
R
Urnishing
MIT
�r
Phil Scott
bate: ZV
W�< »\2t# #.
City of Owasso
207 S1. Cedar
P.O. Box 180
Owasso, OK 74055
Q;lr) r- AMk a T,,Icn (-Wmknmn 7AlAS @ QIR/i'-,?7?pnn - 918/6272807 fax
DEVELOPMENT SERVICES
ADMINISTRATION
918 ® 596 ® 1846
Larry Mitchell, City Manager
City of Owasso
207 Cedar
P.O. Box 180
Owasso, Oklahoma 74055
Dear Mr. Mitchell:
RECEIVED
FED 26 2001
111 SOUTH GREENWOOD
"I
TULSA, OKLAHOMA ® 74120
This letter is to confirm that the City of Tulsa did competitively bid the new office furnishings
for our new Public Works offices located in the Hartford Building at 111 o th Greenwood.
Please call me at 596-1846 if you have any questions or need additional, information.
Sincerely,
Jack llo Page, Palo
Development Services Director
mm
cc: Phil Scott
Tulsa Office Furnishings
m
Page 1 of 1
0
TULSA OFFICE
-WELLS FUR N ----
OFFICE MAX
FIELDS DOWNS
Iftern I Qty I - Description
Mfg. PIN
Unit Cost Total
Unit Cost Total
Unit Cost Total
Unit Cost Total k 00ta
SECTION I
$ 252,676.25
NB
$ 75,058.00
NB
SECTION 11
$ 248,025.18
NS
$ 169,177.00
NB
SECTION III
$ 104,738.70
ARCADIA $ 124,304.35
$ 87,268.00
NB
SECTION IV
$ 8,935.36
$ 9,468.00
$ 9,827.64
SECTION V
$ 6,412.14
$ 6,397.08
$ 5,629-72
SECTION V1
$ 61,996.00
ALLSTEEL $ 39,427.64
NB
SECT ON Vil A
$ 21,849.25
NB
$ 38,555.00
NB
S ECTIONVI 1 B
$ 1,690.00
NB
1,012.55
NB
L IBRAND QUOTING
As SPEC
DELIVERY
84 DAYS
90 DAYS
30 DAYS
10 DAYS
TERMS
1% N110
N/20
50%
N/30
REQ SEC I
BE PULLED
m
Page 1 of 1
0
OFFICE
FURNISHINGS
2« :{222¥6
..
City of Owasso
207 S. Cedar
Owasso, OK 74055
Ncia"='M.Rl
Attaclunents
8310 E. 44th Street - Tulsa, Oklahoma 7 145 - 918/62Z 2800 @ 918/627- 2807 fox
I
O
O
O
Product Line
n Ie nts & Ups-tart,
Reff
C'alibie Files & Desks
a0 & Derby
Stu
BW)dog
Par----...,.hute
SON-
K; ;4ow (All Products'
D o i ---a d; 2101101
- 1 -
KNOLL, INC. GSA CONTRACTS HOT
CONTRACT 4GS-28F-8029H
1�0
SCHEDULE 71, PART 1,
OFFICE FURNITURE
EXPIRATION- DECEMBER 31,2002
PAYMENT TERMS: NET 30 DAYS
FOB: DESTINATION; DELIVERY: 90 DAYS ARO
Single Order
GSA Price
List Value
Discount
List
List Date
t
1$ 0 - $1,785,714
72%
100
$ 0 - $1,612,903
69%
2101
$ 0 - $1,612,903
69%
10100
$ $1,562,500
68%
3115/00 & 2/01 Insert
page 19 (Currents)
10101 (Upstart)
$ 0 - $1,562,500
68%
0
2101
$ 0 - $1,250,000
601%
3115100
$ 0 - $1,250,000
60%
3/15100
$ 0 - $1,282,01550
61%
2101
500,000
60%
3/15/00
$--0--$ 533,333
62.5%
3/15/00
SO - $ 512,820
61%
3/15100
$0-$ 512,820
61%
3115/00
$0-S 454,545
56%
3115/00
$ 0 - $1,162,790
57%
Various
- 1 -
City of Owasso
City Hall Project
Final Furniture Budgets
01/10/01
Workstations
$14,546.93
-�'o 1-)':1- ,
Files
$ 3,556.44
-_3 3 5
Director
$ 1,978.37
0 �5
Total Finance
$ 20,08114
Installation
$ 7,211.87
7, P
Total 1st Floor
$ 46,871x04
2nd Floor
Breakroorn
$ 918.96
q11g, q(
City Admin.
Workstations
4,622.89
Mary Jo
$ 4,903.25
Files
$ 1,998.96
City Manager
$ 6,161.37
Conference
$ 8,387.94
3
Total City Admin
m $26,074.41
Human Resources
Workstations
$ 4,447,60
Tammy
$ 6,088004
Files
$ 1,998.96
D
Total Human Resources
$12,534.60
9
Installation
$ 5,953.46
Total 2nd Floor
$45,481.43
Total Project Budget
$92,352.47
Tulsa Office Furnishings
8510 East 44th Street
Tulsa, OK 74145
KNOLL, INC. CONTRACT SNAPSHOT
NATIONAL ASSOCIATION OF COUNTIES (NACO)
CONTRACT #RQ9711116716C
*Product hines must qualify individually for volume discounts-
February 1, 2 000
Discount frqnf Current
Product Line
Single Order List Value
Comme'relal Price List
Equity
0- 249,999
66.7%
2500000 - 1,000,000
68.7%
$1,000.001
70-7%
Morrison & Currents*
$ 0- 2494999
62.6%
(includes Reuter)
250,000 ® 1,000,00p'z
64.6/®
65.6%
Re ff
$ 0 - /24%999
59.6%
$ 250,OOP,-'1,000,000
69.6®
$1,009
�100 1
62.6%
Dividends
'0- 249,999
54.9®
A� 250,0 00 -1 a 0006000
57.1%
$1,000,001+
61.2%
Calibre & interaclion',
$ 0- 249,999
55.5%
250,000 - 1,0006000
57.6®/
51,000,001+
58.6%
I Extra
0- 249,999
50.0%
KKnolNow
All Orders
45.0%
*Product hines must qualify individually for volume discounts-
February 1, 2 000
February 1, 2001
lv6zx)
jq
Product Line
S 1n le Orde r List Value
Discount f Current
Commercial Price List
Equity
$
0 - 1�500'000
70.0%
Morrison�
cl
(lnudes Reuleoi�
$
0 ® 11500,000
66-0 %
Reff, Currentsj;� pstart*
0- 1,500,000
65-0%
$
0 - 1,50MOG
63.0%
Calibre & Interactior,,-
$
0 - 1,5909000
58.0%
Wood Casegoods-
Extra & to is
$
0 - 19500,000
50.0%
Bulldog, Parachute, Sapper"
$
a - 1,500,000
58.0%
55-0%
Soho
$
a ® 11500, 00
Knoll Now
All Orders
45.0%
*Product lines must quaj -individually to reach negotiable levei.
Orders above
$1,500,000 list are negotiable.
February 1, 2001
February 1, 2001
lv6zx)
jq
VEl11CL E STORAGE AND MAINTENANCE BUILDINGS
PUBLIC WORKS AND VEHICLE MAINTENANCE FACILITIES
Change Order #1
Bay Lightin An &sis
1. General - Criteria governing the lighting of the two bay areas are the lighting intensity, life -cycle cost
and coverage which will allow daily operations to be conducted in a safe and efficient manner. Data
was provided by the electrical subcontractor for the metal halide option and by a lighting system
consultant for the high- intensity (HE) florescent.
2. Comparison of fixture alternatives — Operating efficiency of fixtures (operating cost differential) is as
follows:
I. High - pressure sodium
2. Metal halide
3. Mercury vapor
4. Florescent
5. Incandescent
The sodium fixture emits an orange colored light (compared to the white light emitted by the metal
halide) which can cause eye strain when close -hand work is conducted over a period of time. The
observed color of electrical wiring is also effected by the tinted light. This fixture is not considered
appropriate for our needs. The mercury and incandescent do not provide the intensity per unit
required.
The first proposed option was for metal halide fixtures (as presented to the Council in February 2001)
and was based on recommendations from an electrical contractor. The main premise was that it would
require 28 regular florescent fixtures to equal the 12 proposed halide units and that regular florescent
lights were not recommended for ceiling heights over 10 feet. The cost for the change (together with
other electrical changes) was $7,812.00. Following the tabling of this agenda item recommendations
were solicited from a lighting systems consultant. They advised that 19 HE fixtures would provide
the required lighting at a significant reduction in life cycle costs such as power usage and bulb
replacement (see attached chart). They also recommended installing the lights on three separate
circuits: rear, center and front (at the open bay doors). Only the bank of lights necessary for a
particular activity need be turned on.
The current proposal is to initially provide six fixtures at the rear, seven fixtures in the center and
install the conduit and wiring only for the six front bay door lights. We believe that the rear and
ecntcr lights, together with the na�:ural outside light will be sufficient for today's operation. However,
we anticipate that in the futtirc, flooring band bay doors may be installed which will require inst2allation
of the additional lights. A cost comparison of the 12 metal halide vs. 13 HE florescent fixtures (with
additional wiring) is attached.
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STORAGE BUILDING LIGHTING & ELECTRICAL
Comparison 0 f Options
Metal Halide
Contractor proposal. Install 12 flxtures,
additional bay receptacles, panel box
Fixture cost (12 @$147.84)
Est matI's & labor
($2,686-$1,774.08)
Subtotal, fixtures installed
Contractor OH&P
Subtotal fixtures, 1 bldg
Total fixtures, 2 bldgs
Panel boxes, 2 bldgs
Receptacles, 2 bldgs
TOTAL, Metal halide
$1,774.08
911.92
$2,686.00
537.20
$3,223.20
$6,446.40
504.00
861.60
$7,812.00
High Efficiency Florescent (Recommended)
Contractor proposal. Install 13 fixtures and
wire for additional 6 fixtures, additional bay
receptacles, panel box.
For one building:
Fixtures (6 angled W A installed)
Fixtures (7 SM installed)
Conduit, wire for 3 circuits)
Additional switch
Remobilization
Subtotal, fixtures, one bldg
Credit, original fixtures
Total fixtures, one bldg
Total fixtures, 2 bldgs
Panel boxes, 2 bldgs
Receptacles, 2 bldgs
TOTAL, HE florescent
S 1 ,217.16
1,117.20
1,802.01
66.00
120.00
S4,322.37
( 866.01)
S3,456.36
S6,912.72
504.00
861.60
58,278
PRESTON LAKES
SCHEDULED PARK IMPROVEMENTS
@ Asphalt walk trail- 5' wide by 3" thick (approx 3 miles in length)
@> Dirtwork and Grading
@> Signage
@> Play park equipment (4 play areas)
@> Landscape Timbers and gravel for play park
@> Lighting (provided by PSO)
@ Seed and Sod
@> Walk Bridges (2)
@> Parking Lot
@> Fence and Entry
@ Gazebo
TOTAL
ADDITIpNAL NOTES
$ 72,000.00
$ 15,000.00
$ 3,000.00
$ 50,000.00
$ 8,000.00
$ 15,000.00
$ 22,000.00
$ 34,000.00
$ 12,000.00
$ 15,000.00
$ 246,000.00
@> The anticipated revenue to the Park Development Fund, which the developer has
agreed to allow the City to continue to charge on residential permits in the Preston
Lakes Development, is approximately $75,000.. . leaving a deficit of $171,000.00
@ met with the there is that
can delayed. However, the developer does want some assurances that
these improvements will occur and a time frame in which they will occur.
@ The staff s approach at this point is to bring the deficit amount down to the
$100,000 range and to request Council approval of tapping into the Park
Development Fund in order to address that deficit.
@
@
r
Family Resource Center
Family Resource Centers have become popular because they provide an efficient means
of bringing many service providers together under one roof.
~ Several offices are used to accommodate many social service providers. The:
center serves as a satellite office for agencies that are needed, but might not
otherwise come into the community. Family resource centers utilize a "shared
office administrator". Offices and equipment are shared. Expenses are also
shared, but the cost of service is much lower for agencies in this setting.
~ For clients - transportation problems are reduced or eliminated. Transportation is
frequently a barrier for poor or elderly people who need services. A family
resource center in Owasso would eliminate the need for clients to travel to Tulsa
for everything.
~ Clients are served more effectively because of the ability to streamline and not
duplicate services. Clients can receive the help they need in one location. Clients
call one telephone number and receive information concerning any agency they
need from.
);> In 1999, United Way agencies provided Owasso residents with services costing
78,810. Many ofthose were obtained Tulsa.
);> Many Tulsa area agencies have expressed interest in the Owasso Family
Center concept. Agency representatives attending family resource center
organizational meetings in Owasso to date include:
Family & Children Services, Consumer Credit Counseling, American Red
Cross, Youth Services of Tulsa, Department of Human Services, Tulsa
Tulsa Alliance for Families, Community Service Council,
Foundation, Special
~ Way
for
with the City of Ow as so.
venture
developing an
to
a
);> The Tulsa Area United Way is also providing technical support and assistance in
the development of the family resource center through the Executive Service
Corps of Tulsa.
Owasso Co:rmnunity Profile
Owasso is a community that has changed and grown rapidly during the past five years.
While the growth has brought many positive changes to the community, it has also
produced challenges and illuminated gaps in important services. Considered primarily a
"bedroom community" in the early 90's with a population of 19,570, it has grown to a
projected 26,148 (Owasso Chamber of Commerce). Owasso Public Schools has likewise
experienced rapid growth, increasing its enrollment by 33% in just the past five year as it
grew from 4,500 students in 1995 to 6,000 students this year (Owasso Public Schools
Administration) 0
Considerations:
Aging population. As in other communities, it appears that the proportion of senior
citizens in the Owasso area is increasing. According to census projections for the year 2000,
there are currently 3,425 people over the age of 60 living in Owasso, and 4,845, or 18.5% of
the population over the age of 550 The anticipated growth in this area is evidenced by the
addition of senior housing developments. Currently Owasso has 617residential units
specifically designed to accommodate senior citizens. Owasso developers are currently
building senior housing that will accommodate an additional four hundred residents. Other
than housing, few services exist to meet the needs of senior citizens in the community.
Hispanic population. In 1990, 2.3% of Tulsa population was of Hispanic origin as
compared with an estimated 5-7% in 20000 While we do not have access to current census
data Owasso, we know that our community has also experienced an increase in the
Hispanic population. While this trend helped to strengthen many aspects of the
economy, it has also creates challenges for addressing cultural and language differences in
health human
Poverty. While Owasso is often regarded as a prosperous community, there are still areas
of po vert Yo While Chamber of Commerce information shows an estimated median
household income of approximately $60,785, it also shows that approximately 13% of
Owasso households earn less than $25,000 per year and a single parent heads
approximately 14% Owasso households. The Department of Human Services reports
within the Owasso (74055) zip are receiving services, such as
, etc. to Public Schools, 498
5) were on or
program
there are students at the Owasso Middle High Schools are
either pregnant or parenting. Unfortunately the Margaret Hudson program recently
withdrew the community partially to budgetary concerns. Additionally,
According to Sharon Terry, the Executive Director Youth Services of Tulsa, there has
been a dramatic increase in the number of referrals for youth from the Owasso area. As a
result of that demand, Youth Services has applied for additional United Way funding to
bring a full-time staff person to the Owasso area.
Transportation. The lack of public transportation within the Owasso community is a
barrier for many residents in need of service. According to a recent report on Social,
Economic, and Housing Trends prepared by the United Way Environmental Scan Work
Group, lack of effective public transportation has been identified as a critical obstacle to
helping disadvantaged populations obtain greater self sufficiency. It is a barrier to
obtaining and keeping employment and also to gaining access to important health and
human services.
The lack of social service providers in the Owasso area coupled with a lack of public
transportation has always been a problem for area residents. In 1999, thirty-seven Tulsa
Area United Way agencies provided service to 10,565 Owasso area residents at a cost
estimated at $178,810. Only six ofthose TAUW agencies were actually located in Owasso in
1999. Clients who are poor or elderly are often most likely to have difficulty in obtaining
transportation to obtain services in Tulsa. Unfortunately, the development of social
services has not kept pace with the surrounding growth of the community and the
transportation issues have resulted in a greater need for new and expanded services within
the community. With the development of a family resource center for Owasso, many
important health and human service needs can be met within our own community.
Owasso Family Resource Center Agencies
At this time, there are six agencies stating a strong interest in becoming a part of the family
resource center. Those agencies and their services are as follows:
V olunteer Network Owasso - providing volunteer coordination, emergency fmancial assistance
and infonnation/referral services.
Family & Children's Services - Counseling services for families, couples, children, and
individuals. Group therapy and education classes.
Consumer Credit Counseling - family financial and budget counseling, debt
management/repayment, and housing counseling.
American Red Cross - educational presentations for people of all ages, mv presentations,
disaster assistance, SHARE food program
Youth Services of Tulsa - Counseling Services
Department of Human Services ,- Outreach office for adult day care services, day care assistance,
food stamps, Medicaid, TANF, the Advantage program, fmancial assistance for nursing care and
personal care
agencies have expressed interest but largely remain uncommitted due to budgetary or
staffing restraints. Others do not require private offices but are looking for ways to become more
visible within the Owasso perhaps through training sessions or informational
meetings that they could offer at the center. If the plans for a family resource center materialize
through a leasing arrangement with the city, it is believed that some of the following agencies
may also become participants.
)P Owasso' s Promise - Initiative for positive youth development
)P Big Brothers & Sisters of Green Country- Mentoring, matching big
brothers/sisters with children from single parent homes
~
f
)P
)P
)P
)P Tulsa
bureau, caregiver and case rnanagement services.
)P Margaret Hudson Program - services for pregnant and parenting teens.
)P Girl Scouts - babysitting services for special meetings of events at the center.
)P Tulsa County Health Department - vaccinations, health screenings.
Proposal
Volunteer Network Owasso respectfully requests that the City Council consider the
following proposal for leasing the top floor of City Hall to be used as a Family Resource
Center:
~ Volunteer Network Owasso (VNO) would enter into a leasing agreement with the City of
Owasso. Subject lease will be with Volunteer Network Owasso. VNO would sublease to
Family Resource Center agencies.
~ VNO will establish an OFRC oversight committee to review operations.
~ VNO would offer to pay rent of$l,OOO per month to lease the upper floor of City Hall
inclusive of utility costs.
~ VNO/OFRC to be responsible for janitorial costs.
~ VNO/OFRC to be responsible for telephone and related costs.
~ VNO/OFRC to be responsible for bringing building into compliance with Americans with
Disabilities Act (ADA) standards - changes to the entry ramp, addition of handrails,
modification of restroom (Handicapped accessible stall, handrails, widening of restroom
doorway, etc.) Final plans for adaptations will be submitted to the City for approval.
~ VNO
ability to
with
conditions -, with VNO or
within 60 is to
boards/management for approval.
~ Lease subject to renewal annually.
II
,-,
ItC
Family & Children's Services
!A<lking ramllie. SlrQI1g0r
February 16,2001
Nancy Johnson
Executive Director
Volunteer Network Owasso
P.O. Box 180
Owasso, OK 740.55
Dear Ms, Johnson:
Family & Children's Services (F&CS) congratulates the Volunteer Network Owasso on its
sLlccessful efforts to secure a United Way Venture Grant for the establishment of the Owasso
Family Resouroe Center. We are very exclLt::d about participating in this important project tl1at
will greatly benefit Owasso families and children.
F&CS has been a presence in O\va.'Sso for five years, offering f~unily support and counseling
services in a satellite office. Owasso's rapid growth over the past five years has resulted in a large
increase ofx-equests for services. The new Family will enable F&CS to
to t.his growing demand.
We understand that the future Family Resource Center can rent 4,000 square 'feet of ~pace at the
old Owasso City Hall building, once the premises have been vacated in August. In order to
provide enhanced fa-rrilly support and counseling services at the Family Resource Center, F&CS
needs one office (12 by 20 square feet) and one larger group room (16 by 20 square feet) that can
be used for group therapy and education classes in the future. We also need a. waiting room area,
which can be shared with other agencies. Tn regard to equipment, we would require it fax
machine, a copier, telephoTIl;)s (with system), and internet access lines. We understand
as will wi ih
new to for
fami lies, individuul s. licensed therapists wi 11 provide for a
range of problems, including and family conflicts, work"relatcd concems, child and
adolescent problems, anxiety and depression, cornmunication/re1a.tlonship problems, substance
abuse, anger management and stress issues, trauma recovery, illness and disabimy~ a:nd other
F&CS Central Offic.lt @ 650 South PliUlria 0 iulro, Oklahoma 14120 '" Pho/'ie.: 916-587-9471 @l Fax: 918-587-0419
~
~..
issues, Counseling staff use a rcsults-Driented approach to solving problems. which builds on
clients' strengths lo achieve the desired results.
Several therapeutic group seT1'ices that we now afTer in Tulsa could also be provided in the
Owasso area if needed. Tl1esl;l include anger management, al~ohol and drug education for adults,
and adult support/process groups, F&CS will further respond to any other community needs and
provide additional services, such M play thempy, parent education classes, and support group
services for parents, Also, we are prepared. to meet the growing needs of senior citizcn~, who are
a rapidly growing demographic group in the Owasso area.
OUf services target families, children, couples, and individuals of all ages and financial
backgrounds. Because many of our clients have limited financial resources, couri.:seling is offered
on a sliding fee scale, Fees for educational programs are reduced or waived for those who have
low incomes. Nobody is denied services bec!luse of lack of funding, To accommodate working
individuals and families, after~school and evening appointments are available,
F&CS is looking forward to becoming part of this exciting and valuable now project. Thank you
for aJl of your efforts, Please do !lot hesitate to contact us if there are any questions,
Sincerely,
Gail Lapidus
"~
,,_~~-c;. \,'
_/1_ ~~
(-;;;/~ ng ,
,jiM
<:::~~,~2
American
Red Cross
Tulsa Anm Chapter
10151 E. 11th Street
Tulsa, Oklahoma 74128
(918) 831-1100
FAX: (918) 831-1134
www.tulsaredcross,org
Date
To
From
Re
February 12, 2001 \ IJ II ~
Nancy JOhnson~, UJ~
Janet W. Walk
Owasso Resource enter
In response to your request for service statistics, I have prepared a summary of Owasso activity for the
year 2000, While we cunently share an office with another agency and do not have a full-time manager for
our office, we have been able to reach Owasso residents with a variety of programs.
During the past year the American Red Cross has:
Helped 66 residents with referrals
Made 62 educational presentations, reaching 2,350 people (which included 1602 children reached through
water safety programs)
Distributed 13,456 pieces of educational material to community residents
Utilized 1033 volunteer hours
Made HIV presentations to 1883 people
Assisted 7 local families with disaster needs, for a total of$8,136 dollars in direct assistance
Participated in three community events
Begun offering the SHARE program to area residents
If you need additional information, please feel free to call.
-..
. .
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October 11, 2000
Family & Children's Services
Making Families Stronger
Nancy Johnson
Executive Director
Volunteer Network Owasso
P.O. Box 180
Owasso, OK 74055
DcarM:s. J o1m30n:
Family & Children's Services (F&CS) fully supports the Volunteer Network Owasso's efforts to establish
an Owasso Family Resource Center. Our agency is excited about promoting this new venture and is very
interested in participating in this important project.
F&CS has been a resource for families and children in the greater Tulsa area for over 75 years. We offer a
wide variety of counseling, education, and prevention programs designed to strengthen the well-being of
families, children, individuals and communities. Our services include managed care and employee
assistance programs, and we accept Medicare as well as Medicaid. As an agency suppOlied by the Tulsa
Area United Way, we have a sliding fee scale that enables anyone in the community to access our services.
We have had a presence in the Owasso community for five years, offering family support and counseling
services in a satellite office. Due to Owasso's rapid growth during these past five years, we have
experienced a large increase in requests for services. Since our office space and resources are limited, it has
become difficult to respond to these community needs.
F&CS has firsthand knowledge of the benefits of a Resource Center. Ten years ago, we were the lead
agency in establishing Tulsa's Northside Family Resource Center. We also pariicipate in other community
resource centers to provide affordable and professional help to those in need. By offering an array of
services under the same roof, these centers have proven to be cost-effective and client-friendly.
Participating agencies can coordinate their services much more efficiently and clients with limited access to
transportation benefit from being able to access many services in one location. A paid coordinator is
essential for facilitating the management of this network of social services.
Weare committed to collaborating with local court
concern and provide solutions. includes offering
families. In to our family support
Resource that a source be
and other
and
and become
Thank you for your consideration. We look forward to participating in this innovative and valuable project.
Sincerely,
jiM
Gail Lapidus
Executive Director
~
F&CS Central Office @ 650 South Peoria @ Tulsa, Oklahoma 74120 @ Phone: 918-587-9471 @ Fax: 918-587-0419 ~-+.Ji
ACCREDITED
~~ONSUMER
REDlT
@ OUNSEUNG
ERVICE
ACCREDITED
MEMBER
People Who Care
United Way
A Program of Credit Counseling Centers
October 12, 2000
VOLUNTEER NETWORK OWASSO
Post Office Box 180
Owasso, OK 74055
We believe a Family Resource Center for the Owasso/Collinsville area is
an excellent idea.
We currently are members of the Broken Arrow Family Resource Center, the
Sapulpa Family Resource Center and the Northside Family Resource Center.
These collaborations have provided us an economical and efficient service
delivery system. In addition, we believe the ease of referrals
strengthens the support we provide to our clients.
Consumer Credit Counseling Centers of Oklahoma opened an office in Owasso
in 1996 because of the demand our services from citizens of the
Owasso area and the rapid population growth Owasso was experiencing. We
provi the following services in Owasso - family and budget counseling,
debt management/repayment plans housing counseling. Our mission is
to deliver professional consumer credit education, confidential counseling
and debt problem resolution.
We are interested in joining a Family Resource ~enter for Owasso. Yet,
economic considerations would be a concern for our agency. We cannot
afford to substantially se our es for the Owasso area.
, we lieve
it will come
an Owasso
Owasso
Resource Center. We
Margo Mit 11
Pres & CEO
MM:mb
Mail: P.O. Box 4450 '" Tulsa, Oklahoma 74159-0450 '" (918) 744-5611 '" www.cccsofok.com
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A PROMISE TO OUR YOUTH
October 16, 2000
Dear Sir or Madam:
Owasso's Promise (OP) is a nonprofit organization, a branch of America's Promise, and designed to
benefit youth. OP wishes to unite all available resources and provide those that are lacking to fulfill the five
basic promises necessary to the development of Owasso's youth, which include mentoring, safe places with
structured activities, a healthy start, marketable skills, and opportunities to serve. Having a Family Resource
Center in the Owasso/CoIlinsville area will create a central location for many of the resources OP wishes to
unite toward the efforts of helping youth.
OP supports the installation of a Family Resource Center in the Owasso/Collinsville area because it will
provide an economical and efficient delivery of services to the residents in need. Because of rapid growth in
the Owasso/CoIlinsville area, services are in higher demand, Dnd not all of tile necessary services are
provided in Owasso or CoIlinsville. Some residents have difficulty accessing Tulsa services due to the lack of
public transportation. A Family Resource Center located in the Owasso/CoIIinsville area will provide
residents with the needed services at a feasible distance,
We would definitely be interested in renting office space in such a resource center. We've just hired a
full.time Americorps Promise Fellow and are in donated office space, but plan to expand our services and will
need to have another office space. Paying $500/month for rent seems high and we would be unable to do so
at Lllls time, However, we would l.re. wi1J:irrg tv share offiee s-pace with someone else. Is there a way to
subsidize the cost?
We have a full-time staff person who will only need to be in the office part-time, because her duties
involve lots of work out in the community. A shared receptionist or individual voice mail would be
important to Owasso's Promise. A conference room would be used a minimum of twice per month.
Sincerely,
\{f)~ 9J vde flR/J/)
Mary Jo Wichers
President
Board of Direc1'ors
POST OFFICE BOX 2065
OWASSO, OKLAHOMA 74055
(91 R) 272-2567
QWl\,.SSOS PROM!SE@OWo\SSQ.COM
W'.V WOWf\..SSQ5 PRO M 1.5 lLC 0 M
Oct~16~OO 02~58P
P.Ol
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3010 S, Harvard Ave" Suite 110 .. Tulsa, Oklahoma 74114-6136 .. (918) 747-2273" (918} 747-2573 FAX
Octob~~r 14, 2000
Nancy Johnson
Executive Director
V oluiltc<::r Net.work lJwa,<;so
P.O. Box 180
Owa,<;,so, OK 74055
Dear lvIs. Johnson:
fIospkt: of Green CDU.tltty would 1ik.e to writ~ ;:J,nd exprc% iu; ~upport of the ~st.ablishxncm
of a Family Re~ource Center in Owasso. The Ovv'a~so/Collinsvillc area has expcrknced a r:1.pid tll~e
of growth ov~r the p,tst five yuars and V'>e fiud ouni<~lves caring for a much brgcr :><.:nior population in
these areas.
Hospice of CrLU;11 G)untry te;,ll.i:Les lh€:~ needs of thOSe! living in theses ,trc;as to have i1.CCCSS to
scrvi!.:cs provided by Utll.tuJ 'Wayag,encics. We also realize that tlu:ru are currently only five United
W,~y l\gcndcs !.h.~t l-uve ,1, physical presence ill the (h,"aSso area and there are no UrMted Wayagenci\:!s
th.~t have ~i. physk..l presence: in C.,ollinsville, Hospicl:! of Green Country h,lS always stlnred the
residents of thCCit: :iln~as and would h; most interested in participating III a Family Rc~oun;t~ Onter
which would allow us to increase uccl.,:CisibHityto oW' CiL~tviGes, especially our Grief RcC(JV(';!I"f and
h~re;wement SU/:,POlt services which are free and av,tilahle to everyr,:mt'. In 1999, HospiC(~ of Green
Counlryserved 27 padf.!nLS and 54 familics in the Ov;p,lsso/Collimville arC,i$. This year to daw) we
have servd 17 p;ltients and 34 farnilies in thCSlC areas.
.Llu:<.:css to servkc;c; in T'lk1 can p()~C JiHiculties due 1.0 thr;\ lack of public transportation.
j,'i why we <lrt: so ~!J(:cited ,lbout tht~ possibility of blin?;ing our services to the:;" C()!lltlli.ll.lltics.
that ,1 (:;'1,11 tin economica'!, and efficient deJivety
to nmking its avaib,ble to in out :'U!^Vlce
with Unitl~(l. to f.'1dJimw
through a 5\.lCh as our:;,
how much rnorc c(':o!1omical this venture is
a l1on"pm[it hospice, I"'fospk:e of C.oumrysc^l'k, to a
1it~ward of the monies enrruswd to us and look, to rnaximit,c service delivery in the most dficj~mt
effective 11'1\!ttli.::r. Vie believl.': a fJamily Rcsoun:;e wo~JJ allow agencies to
provide lWl:(css;;uyservkcs and prove COM di'ic:ient.
Sml;l;rely,
B~~~
Exewr.ive Din:<.:tor
N,llilllltll tto:.\~pl\":(' "'n~j P,}ltf.1UV~ <"'~N' ~
1';-. Ii> , I........ ..
~
10/12/2000 10:10
IiOAAD MEMllEIH
ratty Ca:p\JY
President
Janie Froman
First Vfc&Prli'siden1;
K,~tlwyn Offermann
S~crmd ViCe Preslden t
Becky Bagby
Third VIce PresIdent
Marcia Lybarger
Fourth Vice President
Jack E. Short
rr~5urer
Carrell A. Waugh
Secretary
Joyce Bear
Bruce Burdett
T cri)' Chase
Michelle Choquette
Barbara c. Cuit~
Karen!.. Davfs
Paula Etter
Rl~ha. Grant
Ann Halligan
Clyde]l.. Hentschd
Robert "Bobby" Lorton III
Susan Witt Ludeman
Deborah M. Luthey
Paula Mar.halloChapman
Ruth Nelscm
Jal1a Shoulder;
Ed Thomas
Mary le;;: Torbert
Franci~r:t~ TreVlm,
Leroy Walker
Martha Griffin White
ADVISORS
Patty Eaton
Nancy G. I'~Jd\11(l.ll
Roxana Lorton
Edgar Sanditen
Jll] Tarb,?!
Henry Zarrow
Jad Zl1~k
JaGqueline Z1nl\
[xfflJti~'e Director
Maria A Diaz
c';lr! :x;~ou t OfficI':
2411. West CYkrri\.I.1gflR
M1Hl(Qgef;, CJK 7,:1<101..5268
T 91.30083.. '71:l11
F 9:JJ1..61.l7..;,m.Hl
8000'701099:JA
GiTl 5CiJ1.1.t todg@
315 West 12'h Street
St.illwater, OK 74074.4418
T 405-:.172..6016
f 405-37100055
8000707..9914
,
~~
'31874'32555
ryEe; GIRL '::;COUTS
PAGE 01/01
GirlScouts$
WhE!l'~ Girl:; Grow Strong",
MagiC Empire Council
of Girl Stouts
S~Tvke Center
2432 East 51" Street
TV],4, OK 74105',.6002
T 918"74902551
F 918..7490ZSS6
800.. 70709914 for Tulsa
mecg5@l1etsr.ape.net.
October 12, 2000
'To Whom It May Concern:
It is with pleasure that Girl Scouts of Magic Empire Council endorses the O'VUSSO
FanlHy R.esource Center, The Girl Scout program is very active in the Owa.'lSO area,.
Our Council sees the Resoill'ee Center as a place whel'e local troops can perform
varied service projects.
possible project could be to provide babysittin,g services for special
events. Troops who receive Red Cross Babysitting training could use those skills to
child care tor or events at the
The Gid Scouts of Magic Empire Council heartily
Re~ource Center,
the Owasso Family
10/12/00 THU 10:47 FAX 918 594 4889
CRHC
I4J 002
I~
~~H~a~Kt
I'"
October 10, 2000
Volunteer Network Owasso
P,Q. Box 180
Owasso, OK. 74055
Whom It May Concern:
Tulsa Health Department (THD), would like to its support in your endeavor to
create 11 family resource center in Owasso. North Tulsa County and especially OwaS50
has experienced phenomenal growth in the past five years outstrl.pping the gro'Wth of
public services, would be interested in providing <'in~kil1d" services at your
resource center as an ;!l,ccess to fannlies in need. Alth(:Jugh we have a service
in Comn$vme~ it is small centrally as a site Owasso could afford,
If you are successful in opening a family resOll1'ce center, we would very much be
interested in providing immunizations, health screenings and other related public health
services as needed in Owasso.
Hoping tor
success.
'T"~BI! Gliy.O(j~fity
Health Oijp~rt""e"l
~;~t1lml RElllon81
315:;, Uli";,
Tul.", OK 74i 04.~R03
::I18,5S2,93G5
wwW.lUi8a.neE\lth.cra
ANE:EO
Sent by: Amer'ican Red cr"oss
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American
Red Cross
ThI!;.R Anl~ ClJllpter
10151 E. 11th St1eet
Thl~!\. Oklilhol1'l!l 74128
(918) 831.]100
FAX: (918) 831"1134
www,tulwe:d<:ross,orll
OctO~t 10, 2000
To Whom It May C01lcem:
The American Red Cross, Tulsa Area Chapter, stroni1Y supports a United Way Ventul't Grant opportunity for 11
Family R(:Source Cooter in Owasso. The American Red Cro$sw had a. presence in the area for the P&'1: several
years, b~use we r~ the OwassolColllnsviHe communities are fast growing. and in need of serviollls.
Th~re has clearly ~n a lack of $flfViCf;S in proportion to the emergillgpopulatioc ~ with only five United Way
lllleficie3 present. .
The AmeriCiill RIild Cross will continue to provide disaster ~istance, h~th and safety classes. youth progral'l1S and
good ooUabomion with and refiID'al to ather agetlci~$. We are an ilrtegrai part of:fumily re$OID'~ centers in ~er!lJ
comnumitie$ mduding Creek and North:'lide and haV0 found the concept truly works.
Family re~ource centers at\'! efficient Gmd ~OO!'lClmlc delivery system!} a.nd provide good t~m. rtilSOtlfCeS to
clientf:l. Many cHent:!; have ilil1ltiple needs, ~nd the simple "M6~stOp /!hopping" approach is excellent.
Umted Way futlding wou.ld
payback!). to tht
..,20'
Oct 12 00 02:2810
CCRC/CSC
(818) 834~'8338
1002
CHILD CARE RESOURCE CENTER
17001/2 South Sheridan Road
Tulsa, OK 74112-7306
ceRe
l If
October 11, 2000
--------.- '
To Whom It May Concern:
The Child Care Resource Center (CCRe) is pleased to support Volunteer Network Owasso's
application for a United Way venture grant to establish a family resource center for Owasso.
The primary mission of the Child Care Resource Center is to promote quality, affordable child
care in the Tulsa Metropolitan area through information sharing advocacy, training service
development and education. We seek to do this by increasing public awareness, supporting
consumers and providers of child care services, and improving policies and funding affecting
them.
maintains a database of child care options available Owasso, and we regularly visit
with parents needing to flnd child care. We know that there is a limited supply oflicensed child,
care in the Owasso area. A local family resource center where families could come for a variety
of services will also offer the opportunity to increase public awareness on issues affecting
families. The Child Care Resource Center will be glad to share consumer information and assist
clients who rnight be interested in starting a family child care homeo
with
as
rCSOU.l'ce.
Director
A ProsJrant o( fhp ("'()Y'nJ-~YtHiifl' "d~I;.r'.~ {~""..,,.,;1 ..1' /"'1.....~~ ._. "".. f_
OCT=16=2000 07:55
FROM=AMERICAN CANCER SOCIETY
+9187439655
T=297 P,002!004 F=090
TEEN \VORK FORCE OKLAHOMA
P.O. :Box 46]
Owasso, OK 74055
(918) 274-9762
e=mall: 1IN1'ol.:la@iml.Q.,&<llil
October 15, 2000
Nancy Johnson
Volunteer Network Owasso
P,O. .Box 180
OWftSSO, OK 74055
Dear Nancy:
1 am writing 011 behalf of TWFO. We provide tlnancial curriculum to three Altel'l 1,,2 l,i'Ve
High Schools: Owasso, Collinsville and Skiatook. We also will be providing as' e e
based training and establishing IDA (individual development accounts) tor their st.1, lents
in partnership with Rea Bank. TWFO is the holder of the collaborative, vvhlch lr C Lldes
the three alternative schools and RCB Banks in each of the three towns.
We will be hiring Ii!. ~taffpen;on vvithin the next (;) months and will ne(:;:d ofIice spa<:,;:,
The cost of$500/month is too expensive for a new' agency, espec,ial1y when we're (l ling
to hire our first staff person, We hOpf; there is a way 10 subsidize Olll' costs. We'd! ISO
willing to share office 'with another agency, such as Owasso's Protnise,C:,I' that
new employee. room would be needed at [east per month,
is ;:1. brand Ilew project. accounts are currently provided f'br ;,!dults l
Community Action ProjeCT in Tulsa, but youth IDA and 3:] match accounts are gr'.ll nd-
breaking, and we hope to a model tor other communities across the United StaticS
Owasso is growing at such a fast pace, it is il11portant that current and ne\"r
nonprot1t are supported ill our community. central, combined 10catio!:1 '\
to one where all the can provided. Il \7,
reSOl1,fce celfl :1'
a
11 Ion.
'{r~~?p
!VIary Jo WJChers
President
Board of Directors