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HomeMy WebLinkAbout2001.03.06_City Council AgendaK I WA K001 US 10 1 TYPE OF MEETING: Regular DATE: March 6, 2001 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 2, 2001. A� Marcia Boutwe well 1, , City Cl�erkk AGENDA L Call to Order Mayor Williams 2. Invocation Jim McElrath Support Services Director 3. Flag Salute 4. Roll Call Owasso City Council March 6, 2001 Page 2 5, leading of Mayor's .Proclamation, Mayor Williams Attachment #5 The Mayor will road and present a proclamation to Emergency Preparedness Director "Tim Rooney, recognizing the week of March 4-10, 2001. as Tornado Preparedness Week in the City of Owasso. 6, Consideration and Appropriate Action relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent " are considered by the City Council to be routine and will be enacted by one motion, Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. approval of the Minutes of February 20, 2001 Regular Meeting Attachment #6 -A B. approval of Claims. Attachment #6- Ca Action Relating to the Acceptance of a Temporary Easement from the Mills Family Trust, Attachment #6-C The staff recommends City Council acceptance of the temporary easement adjacent to a permanent easement, such temporary easement to be utilized during the construction of the Ator Sewer Relief Line, D. Action Relating to an agreement With Primtel LLC for the Collection of F ®911 Funds and Remittance of Sarin to the City of Owasso, Attachment #6® The staff recommends and authorization ff. Mayor to execute the appropriate documents approve the collection of E-911 and remittance of those funds to the City of Owasso. Owasso City Council March 6, 2001 Page 3 E. Action relating to the Extension of a Contract for auditing Services for FY 2000-01, Attachment #6 -E The staff recommends Council approval of a one year extension of a contract with the firm of Crawford & Associates IBC, Oklahoma City, OIL, :f:or the fiscal year ending; June 30, 2001. Mr Crawford will present the 1999-2000 annual audit to the Council, and staff will recommend the City Council "receive" the audit for review and information. Consideration and Appropriate Action Relating to Contract #8095 CDBG 97, an Oklahoma Department of Commerce Grant for Improvements to the Owasso Community Center, Mr Andy Armstrong Attachment #8 The project for the replacement of carpet and the east window in the dining room has been completed and staff will request City Council authorization to "close out" the project, Owasso City Council March 6, 2001 Page 4 9, Consideration and .Appropriate Action Relating to a Contract for Administrative Services Between the City of Owasso and INCOG. Mr Andy Armstrong Attachment #9 Staff will recommend Council approval of a contract between the City of Owasso and Ili COO in an amount not to exceed $4000, providing for the administration of a CDBG Small Cities grant. 10. Consideration and Appropriate Action Relating to a Bid for Closed Circuit Video and Access Control Security System for the New Owasso City ball /Police Station. Mr McElrath Attachment #10 The staff has reviewed the two bids received and will recommend that both bids be rejected, new specifications developed, and the project be rabid. 11. Consideration and .Appropriate Action Relating to the .Acceptance of a Water Line Easement. Mr Lutz Attachment #I I The staff will recommend City Council acceptance and approval of a 15` permanent water line easement from Edwin S Harrison Trust, and authorize the Mayor to execute the document on behalf of the City of Owasso. Owasso City Council March 6, 2001 Page 5 12. Consideration and Appropriate Action Relating to a Request for City Council Approval of a Final Plat for First Baptist Church of Owasso, an Addition to the City of Owasso, Tulsa County, State of Oklahoma (Ward 1). Ms Sorrells Attachment # 12 The Owasso Planning Commission has conducted a hearing on this request and. recommends Council approval of the final plat for First Baptist Church of Owasso, a 20.09 acre, I lot subdivision located on the north side of E 96'h St N, 1/4 mile cast of N' 129h East Ave, The staff concurs with the recommendation. 13. Consideration and Appropriate Action Relating to a Lot Tieing Agreement for Lots 2, 3, 4, 5, 6, & 7, Block 10, and Lots 2 & 3, Block 15, Original Town of Owasso. Ms Sorrells Attachment N-- 13 The staff will recommend Council approval of the lot tieing agreement for the City Hall/Police Station Site. 14. Consideration and Appropriate Action Relating to a Lot Tieing Agreement for Lot 4, Block 1, Owasso Commercial Center, and a Portion of Lot 1, Block 1, Owasso Commercial Center 111. Ms Sorrells Attachment #14 The staff will recommend Council approval of the lot tieing agreement to allow Braum's to construct additional parking. Owasso City Council March 6, 2001 Page 6 The staff will recommend Council approval of Ordinance 4.229 Nunc Pro Tune. 16. Consideration and Appropriate fiction Relating to a Lease Agreement for McCarty Farb. Mr Rooney Attachment #16 Staff will recommend City Council approval of the Release of pease approved by the Tulsa County Board of County Commissioners returning McCarty Park to the City of Owasso, and authorization for the Mayor to execute the document 17� Report from City Manager, • x • Owasso City Council March 6, 2001 Page 19. Report from City Councilors. 20. New Business, 21, Adjournment. c� CITY OF OWASSO, OKL,A140MA WHEREAS, the climate of the State of Oklahoma is conducive to the development of severe weather; and, WHEREAS, the citizens of the State of Oklahoma are adversely affected by such weather conditions; and, WHERE AS, it is recognized that where appropriate actions are taken in response to such conditions, fewer persons are injured or killed; and, WHEREAS, it is vital that we further an awareness of the dangers of such weather conditions and the protective measures citizens can take in the event of such conditions; and, WHEREAS, the Oklahoma Department of Civil Enrergency Management, the National Weather Service, the American Tied Cross, other public and private agencies, and local governments desire to continue working with the citizens of Oklahoma and the news media to disseminate information on severe weather preparedness to the people of our state, NOW, THEREFORE, I, Will Williams, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim March 4-10, 2001 as in the City of Owasso, Oklahoma, and encourage all citizens to take fall advantage of every opportunity to learn what can be done to prepare for severe weather. IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 6' day of Larch, 2001. H C Williams, Mayor FITUMS Marcia Boutwell, City Clerk The Owasso City Council met in a regular session on Tuesday, February 20, 2001 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Mall bulletin board at 4:00 p.m. on Friday, February 16, 2001 IT 1 M 1: CALL TO ORDER Mayor Williams called the meeting to order at 6:31 p.m ITEM 2: INVOCATION The invocation was offered by Pastor Arvle Knight of the Owasso Assembly of God Church. Mayor Williams led in the flag salute. ITEM 4: ROLL, CALL, PRESENT ABSENT II C "Will" Williams, Mayor Mary Lou Barnhouse, Vice Mayor Melinda Voss, Councilor Randy L3rogdon, Councilor STAFF Larry Mitchell, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. The consent agenda included minutes of the February 6, 2001 regular meeting and February 13, 2001 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $108,521.13; (2) Juvenile Court $1,515.97; Owasso City Council February 20, 2001 AYE: Barnhouse, Voss, Armstrong, Brogdon, Williams NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RE LATING-ILO A REQ UE I ST FOR APPROVAL OF A PUBLIC FIREWORKS DISPLAY. AYE: Voss, Armstrong, Brogdon, Barnhouse, Williams NAY: None Motion carried 5-0. Mr Rooney presented the item. He said that the City received notification in December of the receipt of a $2000 grant from the Oklahoma Department of Commerce for Ator Park. The grant is being administered through INCOG and was made possible through a request by former State Representative Phil Ostrander. This is not a matching grant, and the only requirement is that it must be used prior to June 30, 2001. Staff will be meeting with Mr Ostrander and Ator area -2- Owasso City Council February 20, 2001 AYE: Bariffiouse, Voss, Armstrong, Brogdon, Williams NAY: None Motion carried 5-0. Wimul �'W AYE: Voss, Barnhouse, Armstrong, Brogdon, Williams NAY: None Motion carried 5-0. V 1 it awgiv xe�wva UP x -- - - - ----- I'll - , Mr Rooney presented the item. He said that there is $20,000 in the Park Development Fund budget for the purchase of playground equipment for Ator and Elm Creek Parks. The purchase for Ator Park is for a small (6 play event) play structure, and the purchase for Elm Creek park is to replace a large (14 play event) structure that cannot meet National Playground Safety standards. Bid packets that included alternates for the installation of the equipment, materials for the safety fall zone areas, installation of the safety fall zone areas material, materials for the bordering of the safety fall zone areas, and the installation of the safety fall zone area borders, were developed for both structures. Five bids were received for both structures. Staff believes that it would be in the best interest of the City to award the bids with all alternates included. If the alternates are not included, the City would need to purchase all materials for the safety fall zone areas and construct those areas, as well as install the playground equipment. In addition, it -3- Owasso City Council February 20, 2001 AYE: Barnhouse, Armstrong, Voss, Brogdon, Williams NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF BIDS FOR THE PURCHASE OF PLAYGROIMD EQUIPMENT. Ms Voss moved, seconded by Ms Barnhouse, to award a bid for the purchase of playground equipment, materials for the safety fall zone area, and installation to Miracle Equipment, Jenks, OK in the amount of $11,571 for the 6-play event structure and to Modlin Recreation, Denton, TX in the amount of $20,306 for the 14-play event structure. AYE: Voss, Barnhouse, Brogdon, Armstrong, Williams NAY: None Motion carried 5-0. �gj �gr AYE: Voss, Armstrong, Brogdon, Barnhouse, Williams NAY: None Motion carried 5-0. -4- Owasso City Council February 20, 2001 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #-I, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OWASSO AND BREWER CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF TWO E UIPMENT STORAGE BUILDINGS. This item was withdrawn fTom the agenda at the request of staff. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #666 AN QRQINANQE PROVIDING FOR THE CLOSING OF A PORTION OF A UTILITY EASEMENT LOCATED ON LOT _1 BLOCK J, BRADFORDS OF SILVER CREEK, AYE: Brogdon, Voss, Armstrong, Bainhouse, Williams NAY: None Motion carried 5-0. =MINN. Mnm- • -Now WWI 79003 AYE: Brogdon, Voss, Armstrong, Barnhouse, Williams NAY: Note Motion carried 5-0. - 5 - Owasso City Council February 20, 2001 ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TQ_A �RE_QVEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR MOON COMMERCIAL CENHR.(WARD 11 AYE: Voss, Armstrong, Brogdon, Barnhouse, Williams NAY: None Motion carried 5-0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #200102, A RESOLUTION AUTHORIZING AN ALTERNATE LEASE-PURCHASE AGREEMENT WITH FERRARA FIRE APPARATUS INC. -6- Owasso City Council February 209 2001 AYE: Brogdon, Voss, Armstrong, Barnhouse, Williams NAY: None Motion earned 5 -0. ITEM 17: REPORT FROM CITY MANAGE Mr Mitchell reported that council and staff will be meeting with some Broken Arrow city officials on February 27th regarding their recent successful bond issue and homer it was structured. ITEM 18 REPORT FROM CITY A T 011NEY. No report. ITEM 19: REPORT FROM CITY COUNCILORS. No report. ITEM 200 NEW BUSINESS. ki AYE: Armstrong, Voss, Brogdon, Barnhouse, Williams NAY: alone Motion carried 5 ®0, and the meeting was adjourned at 7000 p.m. Marcia Boutwell, City Clerk 7- TI C Williams, Mayor D City of Owasso Claims 3/6/01 Fund Department Total General Deposit refunds 100.00 105 Municipal Court 271.58 110 Managerial 697.75 120 Finance 1,107.80 150 General Government 1,55118 160 Community Development 504.52 170 Engineering 67.00 175 Information Systems 34.43 181 Support Services 1,228.93 190 Cemetery 315.41 201 Police Services 2,456.50 215 Police Communications 44.64 221 Animal Control 88.46 250 Fire Services 4,566.98 280 Emergency Preparedness 32.24 300 Streets 10,655.40 515 Dark Maintenance 776.49 550 Community Center 1,101.43 710 Economic Development 49.92 TOTAL 25,651.26 Ambulance {refunds 460.00 255 Ambulance 3,441.85 TOTAL 3,901.85 Ambulance Capital 255 Ambulance 873.00 TOTAL 873.00 Bond Projects Streets /Intersections 63,096.88 City Mall /Police Station 173,202.00 76th & 169 Engineering 28,062.00 TOTAL 264,360.88 ®PGA Merchandise 1,896.16 Food and Beverage 629.48 Daily Operating Account 1,510.62 600 Golf Shop 2,554.19 670 Food and Beverage Operations 179.83 690 Golf Administration 474.92 691 Clubhouse 2,517.37 800 Debt Service 39,142.62 TOTAL 48,905.19 OPWA 400 Administration 1,100.02 405 Utility Billing 3,854.62 420 Water 202,562.73 450 Wastewater treatment plant 3,252.11 455 Wastewater Collection 51,029.01 480 Refuse Collections 7,636.33 485 Recycle Center 2,682.03 TOTAL 273,017.35 CPWA Capital Improvements 450 Wastewater Treatment Plant 10,623.05 Debt Service 32,543.27 TOTAL 43,166.32 OPWA Sales Tax Debt Service 120,621.23 ,.DOTAL 120,621.23 City Garage 185 City Garage 11,232.13 TOTAL 11,232.13 Workers' Comp Self insurance 150 Workers' Comp 3,962.67 `DOTAL 3,962.67 Claims Total 79 5,691.68 City of Owasso Mar 02, 2001 07o55am Page 1 Unpaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item Number Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description ---- -- ------ -- ---- -- ben_ ---roam ------ ---- -- -- ---- -- ---- -- ---- -- ea- edm- -- ----- ----- ----- ,mambo- ----------------------- 2736 1294 02/14/01 8365 500197307-01 03/06/01 169.07 SUPPLIES 12.35 REPAIR SUPPLIES 1 6 SOD 5.26 °98 0.00 6 SOD 02/10/01 100.00 941582154 °00 METER READINGS 139.92 REPAIR SUPPLIES METER READINGS 282.15 1 130.00 RENTAL 2745 107 02/08/01 8294 56948 03/06/01 127.87 6 REPAIR SUPPLIES 72.30 02/21/01 381.50 57070 182.29 1,639.00 PLUMBING 6/6/00 02/21/01 MASONRY 6/6/00 57074 STRUCTURAL STEEL 6/6/00 5.25 LIGHT GAUGE TRUSSES 02/20/01 57059 12.35 2755 6 02/06/01 8186 7305 03/06/01 100.00 2776 1039 02/19/01 8343 328363 03/06/01 23.47 02/13/01 328361 2„557.10 2867 123 02/20/01 8315 41418 03/06/01 163.24 2869 769 02/14/01 8314 2001085 03/06/01 361.88 2872 591 02/22/01 8304 8240143943 03/06/01 26.95 02/22/01 8240143945 5.55 02/15/01 8240143187 26.95 02/15/01 8240143189 5.55 2879 576 02/14/01 8339 2101 03/06/01 61.89 2997 1360 02/15/01 8206 021501 03/06/01 180.00 3053 7 02/20/01 8276 731290 03/06/01 175.58 3115 591 02/08/01 8361 8240142413 03/06/01 15.35 02/15/01 8240143186 14.75 02/22/01 8240143942 14.75 03/01/01 8240144719 14.75 3165 1392 01/19/01 8219 9 03/06101 10,623.05 3189 1068 02/15/01 CEPO 8177 A °00014 -9 03/06/01 1,000.00 3196 1219 02/12/01 CEPO 8290 3255283 03/06101 6,564.00 02/12/01 3255255 28,062.00 3202 129 02/11/01 8172 15118235 03/06/01 21.95 3234 1044 02/18/01 8338 71036°1006 -4 03/06/01 176.69 3322 1152 02/07/01 8350 020701 03/06/01 262.35 3324 171 02/07/01 8352 020701 03/06/01 293.55 3325 371 02107/01 8351 020701 03/06/01 335.25 3326 264 02/10/01 8353 021001 03/06/01 282,15 3350 475 02/12/01 8367 72200 03/06101 130.00 3381 313 02/28/01 8359 14 03/06/01 210.00 3382 313 02/28/01 8360 15 03/06/01 25.11 3398 785 02/06/01 8193 864 °122010 -1 03/06/01 65.07 02/06/01 864°122009 °3 7.23 3466 1419 02/15/01 8316 6702 03/06/01 381.50 3661 1504 02/09/01 8357 4 03/06/01 1,639.00 3673 1516 02/09/01 8356 1 03/06/01 26,370.00 3674 1515 02/09/01 8358 3 03/06/01 102,563.00 3681 1511 02/09/01 8355 1 03/06/01 42,500.00 CCS.AP Accounts Payable Release 6.0.6 Q *APR083 36.58 12 PHONE USE -CHIEF 272.41 12 PHONE USE-OTHERS 0.00 6 REPAIR SUPPLIES 187.54 REPAIR SUPPLIES 127.87 REPAIR SUPPLIES 12.35 REPAIR SUPPLIES 0.00 6 SOD 5.26 °98 0.00 6 SOD 176.69 100.00 6 SOD METER READINGS 2,580.57 REPAIR SUPPLIES 163.24 12 BATTERIES 361.88 12 DOC WORK PROGRAM 11.10 24 UNIFORM RENTAL 53.90 24 UNIFORM RENTAL 61.89 12 CABLE SERVICE 180.00 45 BAILIFF DUTIES 175.58 COPIER RENTAL 59.60 UNIFORM RENTAL/CLEANING 10,623.05 WWTP °PHASE IIA °3/7/00 1,000.00 AUDIT SERVICES 0.00 AUDIT SERVICES 6,564.00 ENGINEERING SERVICES 5 -26 °98 28,062.00 ENGINEERING SERVICES 5.26 °98 21.95 12 PHONE USE-WARREN 176.69 12 COMMERCIAL REFUSE 262.35 METER READINGS 293.55 METER READINGS 335.25 METER READINGS 282.15 METER READINGS 130.00 RENTAL 210.00 INSPECTION SERVICES 25.11 MILEAGE 0.00 6 REPAIR SUPPLIES 0.00 6 REPAIR SUPPLIES 72.30 6 REPAIR SUPPLIES 381.50 12 JANITORIAL SERVICE °6 /20/00 1,639.00 PLUMBING 6/6/00 26,370.00 MASONRY 6/6/00 102,563.00 STRUCTURAL STEEL 6/6/00 42,500.00 LIGHT GAUGE TRUSSES 6/6/00 By SCOTT SHADBOLT (SRS) eity of Owasso Mar 02, 2001 07e55am Page 2 inpaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount fine Item lumber Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description 3695 567 01/29/01 8345 621001 °2 03/06/01 53.88 648.98 STREET SIGNS 02/05/01 621001 -3 595.10 3773 475 02112/01 8366 72274 03/06/01 65.00 165.00 RENTAL 02/01/01 70032 100.00 4185 834 02/21/01 8372 M00697 03/06/01 38,731.00 38,731.00 SEWER CLEANER 10/3/00 4210 129 12/25/00 8376 12124152 03/06/01 42.13 42.13 PHONE USE- ROONEY 7/00 4329 496 02/21/01 8368 2719 03/06/01 17.50 0.00 REPAIR SUPPLIES 17.50 MAINT SUPPLIES 4346 818 03/01/01 8182 ORF °99 °008 -L 03/06/01 3,432.88 3,432.88 7 OWRB LOAN 03/01/01 FAP °92-°0107 5,032.89 5,032.89 7 OWRB LOAN L 03/01/01 FAPm92,- 01071, 24,077.50 24',077,50 7 OWRB LOAN 4347 818 03/01/01 8181 1996-3/01 03/06/01 39,142.62 39,142.62 7 1996 REVENUE BONDS 03/01/01 1997-•3/01 38,432.48 38,432.48 7 1997 REVENUE BONDS 03/01/01 1998.3/01 82,188.75 82,188.75 7 1998 REVENUE BONDS 4386 707 02/13/01 8280 NC1000105232 03/06/01 30.58 30.58 POLICE SUPPLIES 4597 960 02/09/01 8233 300°0062 - -280 03/06/01 95.00 95.00 12 ADVERTISING 00/2-01 4620 1075 02/02/01 8218 48237 03/06101 170.99 0.00 SAFETY BOOTS 02/02/01 48158 130.00 0.00 SAFETY BOOTS 0.00 SAFETY BOOTS 300.99 SAFETY BOOTS 0.00 SAFETY BOOTS 4626 437 10/07/00 8203 CORSTE 03/06/01 107.27 107.27 C09050 4627 437 10/07/00 8204 CORST-°E 03/06/01 169.52 169.52 C09050 4657 1483 02/02/01 8303 2 °010127°234 03/06/01 59.85 59.85 COMPUTER SERVICES 9 4658 1251 02/08/01 8212 13211 03/06/01 1,797.16 1,797 16 VEHICLE REPAIR 4677 357 02119/01 8369 T3297 03/06/01 30.00 130.00 SLUDGE ANALYSIS 02/16/01 T3268 30.00 02105/01 T3171 40.00 02/01/01 T3148 30.00 4919 797 10/18/00 8205 1927326HS501 03/06/01 794.70 794.70 T10120 4968 941 02/11/01 8187 208047 03/06/01 259.45 259.45 ASPHALT 5016 425 02/16/01 8370 16900 03/06/01 500.00 250.00 TRAINING- CORLEY 250.00 TRAINING- HOFFMAN 5018 661 02/15/01 8373 S3633 03/06/01 300.00 300.00 TRAINING -DIXON 5031 729 01/23/01 8188 T12349 03/06/01 45.00 285.00 METER SETS 9/7/99 02/15/01 T12350 240.00 5031 729 02/20/01 8292 T12351 03/06/01 6,310.00 6,310.00 METER SETS 9/7/99 5032 1043 01/31/01 8192 2961 03/06/01 415.00 415.00 SIGNALIZATION 5050 898 12/22/00 8237 6730 03/06/01 140.00 140.00 UNIFORM COAT 5055 1845 02/09/01 8194 28298 03/06/01 40.00 40.00 LODGING °CORLEY /HOFFMAN 5064 898 01/11/01 8224 337363435 03/06/01 144.98 144.98 UNIFORM COAT 5080 1017 02/15/01 8242 2-0583 03/06/01 73.45 73.45 TRAINING - DEMAURO 5144 898 01/26/01 8236 338052325 03/06/01 51.00 251.00 UNIFORM GOATS /PANTS 01/05/01 7240 200.00 5147 1056 02/02/01 8191 63713 03/06/01 50.02 50 02 EQUIPMENT RENTAL 0.00 EQUIPMENT RENTAL 0.00 EQUIPMENT RENTAL 5147 1056 02/20/01 8342 64006 03/06/01 72.74 72.74 EQUIPMENT RENTAL 0.00 EQUIPMENT RENTAL ,CS.AP Accounts Payable Release 6.0.6 Q *APR083 By SCOTT SHADBOLT (SRS) City of Owasso Mar 02, 2001 07o55am Page 3 Unpaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item Number _ ®mdem Number ------ Date Code made---- ---- Number ------ Invoice# ------ --- --- Due Date -------- Amount Date Amount ------ -- ---- -------- ---------- ------------- Amounts Claim Description ----------------------- 0.00 EQUIPMENT RENTAL 5149 148 01/29/01 8298 23008 -IN 03/06/01 3,122000 3,122.00 GENERATOR REPAIR 5158 868 12/20/00 8216 122000 03/06/01 25000 25.00 TRAINING-KELLEY 5176 812 02/09/01 8321 1513075972 03/06/01 20°00 104045 REPAIR SUPPLIES 02/23/01 /513076223 8098 10002 REPAIR SUPPLIES 02/23/01 1508076220 38.74 0,00 REPAIR SUPPLIES 02/23/01 1511076222 16.42 38074 REPAIR SUPPLIES 02/16/01 1511076083 10802 32092 REPAIR SUPPLIES 02/09/01 15/1075969 4099 42694 REPAIR SUPPLIES 02/16/01 1507076081 12„99 5.48 TOOLS 02/09/01 1507075966 19„93 1.97 REPAIR SUPPLIES 02/02/01 1510075826 71070 25092 REPAIR SUPPLIES 02/02/01 1510075833 13"02 02/09/01 1510075967 6.76 02/16/01 1510076082 12.97 02/22/01 656076192 7098 02/23/01 656076232 17094 5183 1038 01/11/01 8185 36 03/06/01 12000 15097 OFFICE SUPPLIES 01/11/01 6424 15088 0.00 OFFICE SUPPLIES 01/15/01 5642 3097 0000 REPAIR SUPPLIES 15088 REPAIR SUPPLIES 5214 66 01/18/01 8215 345530 03/06/01 783072 818.26 AMBULANCE SUPPLIES 01/26/01 346291 17064 02/13/01 347576 16090 5218 126 01/31/01 8179 376605 03/06/01 504000 904000 LADDER TRUCK EQUIPMENT 01/26/01 375641 400000 5271 1893 02/23/01 8281 022301 03/06/01 150400 150.00 TRAINING - MITCHELL /HARDE R 5285 1894 02/23/01 8336 10027 03/06/01 68025 68.25 ELECTRIC SERV INSTALLATION 5292 255 02/23/01 8171 398827 03/06101 10000 59490 8 SECURITY MONITORING 02/23/01 398828 19095 03/01/01 405018 29.95 5308 1065 02/09/01 8222 020901 03/06/01 191,538 97 191,538897 PURCHASED WATER 01/01 5313 1044 02/17/01 8335 72662-1006 -6 03/06/01 1,676021 0.00 RECYCLE GLASS 1,676021 RECYCLE REFUSE 5318 1902 02/05/01 8189 799376 03/06/01 105042 105°42 REPAIR SUPPLIES 5334 1557 02/20/01 8223 52193 03/06101 1,459°43 2,148.70 BILLING SERVICE 02/28/01 52257 689027 5336 826 02/01/01 8234 45079840 03/06/01 981°00 873.00 CELL PHONES 108.00 CELL PHONES 5345 1907 02/10/01 8297 774060 03/06/01 2,293020 2,293°20 CHEMICALS 5346 239 02/20/01 8344 100539 03/06/01 180025 36005 PROTECTIVE CLOTHING 36005 PROTECTIVE CLOTHING 36805 PROTECTIVE CLOTHING 36°05 PROTECTIVE CLOTHING 36°05 PROTECTIVE CLOTHING 5361 812 01/25/01 8214 1518075677 03/06/01 59.93 165°71 MAINT SUPPLIES 01/05/01 1518075268 94.79 01/12/01 1518075404 10°99 5368 1909 02/12/01 8176 76398 03/06/01 310°01 310001 ANTENNA 5387 66 01/31101 8275 346626 03/06/01 335.53 385003 AMBULANCE SUPPLIES CCS.AP Accounts Payable Release 6.0.6 Q *APR083 By SCOTT SHADBOLT (SRS) ity of Owasso npaid Claims by Purchase Order Mar 02, 2001 07o55am Page 4 P. 0. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item umber e ®AmP Number e ®name Date -- ® -nw-- Code Number Ame_ ------ Invoice# wm- bawd- -paw Due Date -------- ------------ Amount Date Amount d- d -wm-- - -mmem ---- ------------ Amounts Claim Description ----------------------- 02/20/01 348166 49050 5412 594 02/15/01 8295 14727617 °003 03/06/01 2,500000 2,500000 PUMP RENTAL 5415 212 02/28/01 8364 022801 03/06/01 94°50 94050 5 LEGAL DEFENSE PLAN 5430 1040 02/21/01 8301 2376 03/06/01 3,986872 4,215081 REPAIR PARTS 02/21/01 2375 229009 5435 771 02/14/01 8300 250664 03/06/01 98076 103.51 REPAIR PARTS 01/30/01 250229 4.75 5443 3 01/26/01 8320 28255 03/06/01 136050 136.50 REPAIR PARTS 5460 630 02/12/01 8288 196010 03/06/01 138°90 138.90 REPAIR SUPPLIES 5462 774 02/13/01 8190 357997 03/06/01 4,814.53 4,814053 CHEMICALS 5464 594 02/20/01 8334 15864995 °001 03/06/01 1,702°51 1,702.51 RENTALS 5491 555 02/12/01 8307 021201 03/06/01 108.00 108000 REKEY DOOR LOCKS 5495 1314 01/29/01 8184 995 03/06/01 238°00 47060 CAPS 4760 CAPS 4760 CAPS 4760 CAPS 47060 CAPS 5498 491 01/01101 8207 010101 03/06/01 79.00 79.00 SUBSCRIPTION 5501 1226 02/16/01 8371 5509 03/06/01 391.50 391.50 JETTER SERVICE 5502 511 02/08/01 8183 553481 03/06/01 3,730000 3,730000 PUMP TRUCK SERVICE 5503 406 02/12/01 8209 5554 03/06/01 49098 49098 OFFICE SUPPLIES 5504 485 02/08/01 8208 020801-01 03/06/01 52000 100.50 UNIFORM HAT 01/19/01 011901-02 42°00 02/13/01 021301-03 6.50 5507 863 02/19/01 8296 76/129 03/06/01 56,532088 56,532488 INTERSECTION IMPROVEMENTS 12/21/99 5508 897 02/12/01 8178 204120013363 03/06/01 149050 149050 REPAIR PARTS 9 5519 797 09/11100 8202 2000169 03/06/01 114080 81405 M09110 33°75 M12140 5520 1288 02/12/01 8200 868381 03/06/01 70087 70.87 T10180 5521 1945 04/14/00 8201 KOOK1414117 03/06/01 427.77 427.77 504140 5522 1944 02/12/01 8217 2228120T4 03/06/01 2,208 00 2,208000 A08260 5532 14 02/08/01 8220 192812 03/06/01 30.00 30.00 SERVICE RADIO 5533 835 01/31/01 8197 013101 03/06/01 1,742.64 1,742064 MONTHLY SERVICE FEE 5534 1949 01/30/01 8195 21648 03/06/01 30000 180 „00 6 SAFETY TRAINING 01/30/01 21650 30000 01/30/01 21651 30000 01/30/01 21652 30.00 01/30/01 21666 30°00 02/08/01 23116 30000 5537 1947 02/09/01 8198 020901 03/06/01 460°00 460.00 AMB REFUND 5539 259 07/09/00 8196 A029360 03/06/01 69474 69,74 W07090 5541 1058 02/10/01 8199 65809 03/06/01 85.46 129.69 SCREENINGS 02/10/01 65709 44023 5542 1361 02/22/01 8235 022201 03/06/01 60.00 60000 BAILIFF DUTY 5543 938 01/30/01 8211 1/01 PLEXAR 03/06/01 2,283034 49°92 01/01 PLEXAR 53046 01/01 PLEXAR 72.99 01/01 PLEXAR 321836 01/01 PLEXAR 209,29 01/01 PLEXAR 340091 01/01 PLEXAR 'CS.AP Accounts Payable Release 6.0.6 Q *APR083 By SCOTT SHADBOLT (SRS) City of Owasso Unpaid Claims by Purchase Order Mar 02, 2001 07e55am Page 5 P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item Number ------ Number °°bean Date -------- Code Number Invoice# _--- d_mmme ------ -- - --- Due Date Abe ----- ------ Amount Date Amount ---- -- -------- ---- ---- -- ------ Amounts ---- -- Claim Description ----------------------- 53.46 01/01 PLEXAR 224.53 01/01 PLEXAR 24.95 01/01 PLEXAR 24.96 01/01 PLEXAR 302007 01/01 PLEXAR 30.51 01/01 PLEXAR 50.30 01/01 PLEXAR 28.50 01/01 PLEXAR 122.90 01/01 PLEXAR 52074 01/01 PLEXAR 24.95 01/01 PLEXAR 245.62 01/01 PLEXAR 49.92 01/01 PLEXAR 5544 826 02/10/01 8210 4535596 °2 03/06/01 709.63 7.04 PAGER SERVICE 21.12 PAGER SERVICE 14.07 PAGER SERVICE 35.18 PAGER SERVICE 7.04 PAGER SERVICE 337.88 PAGER SERVICE 14.06 PAGER SERVICE 9.13 PAGER SERVICE 78.36 PAGER SERVICE 57.20 PAGER SERVICE 28.16 PAGER SERVICE 50.19 PAGER SERVICE 22.04 PAGER SERVICE 7.04 PAGER SERVICE 21.12 PAGER SERVICE 5545 1039 02/06/01 8175 326620 03/06/01 6.30 257.50 REPAIR /MAINT SUPPLIES 02/06/01 326303 257.50 02/13/01 327150 -GM °6.30 5546 316 02/09/01 8174 43148800 03/06/01 76.11 76.11 RESTROOM FIXTURE 5547 890 02/14/01 8173 1021113 03/06/01 35.00 35.00 SEMINAR - WARREN 5548 343 02110101 8241 2248 03/06/01 110.00 110.00 VEHICLE UPHOLSTERY 5549 1950 12/07/00 8240 11938243 03/06/01 418.60 418.60 FIRE ALARM SERVICE 5551 1951 02/07/01 8238 020701 03/06/01 186.00 186.00 MILEAGE REIMBURSEMENT 5552 1005 02/15/01 8239 CTCS176867 03/06/01 130.35 130.35 VEHICLE REPAIR 5553 860 03/01/01 8243 030101 03/06/01 130.00 130.00 LICENSE RENEWALS 5555 929 02/16/01 8287 2185-0005264 03/06/01 5,280.57 0.00 TIPPING FEES 4,352.31 TIPPING FEES 928.26 TIPPING FEES 5556 1039 02112/01 8289 327756 03/06/01 48.00 449.10 MAINT /REPAIR SUPPLIES 02/07/01 327755 95.00 02/20/01 328974 306.10 5556 1039 02/21/01 8340 328651 03/06/01 10.00 458.39 MAINT /REPAIR SUPPLIES 02/12/01 328376 60.18 02/08/01 328374 19.76 02/19/01 328652 368.45 5557 366 02/14/01 8374 637506 03/06/01 7.56 236.56 REPAIR SUPPLIES 02/14/01 637524 4.78 0.66 REPAIR SUPPLIES 02/21/01 638106 0.66 0.00 REPAIR SUPPLIES 02/08/01 637113 153.85 0.00 REPAIR SUPPLIES CCS.AP Accounts Payable Release 6.0.6 0 *APR083 By SCOTT SHADBOLT (SRS) ,ity of Owasso Mar 02, 2001 07m55am Page 6 Inpaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item lumber mwumm Number amoeba Date -------- Code Number ---- ------ Invoice# ------------ Due Date -- ---- -- ------------ Amount Date Amount -------- mum ® - ° - --- ------------ Amounts Claim Description - nen_m- mdm ®d-- -- - ---- ®w 02/12/01 637400 62063 0000 REPAIR SUPPLIES 02/01/01 636478 2,60 12034 REPAIR SUPPLIES 02/09/01 637186 17.48 5558 378 02/07/01 8291 499 03/06/01 3,125855 3,125455 HOUSEHOLD POLLUTANT FROG 5561 1135 02/14/01 8333 021401 03/06/01 35000 35°00 TESTING- CLARKSON 5563 568 02/12/01 8282 149526 03/06/01 47.25 47025 REPAIR /MAINT SUPPLIES 5564 1038 01/30/01 8221 1696 03/06/01 61070 61070 MAINT SUPPLIES 5565 943 02/07/01 8285 25220 03106/01 48°94 172.33 OFFICE SUPPLIES 02/06/01 25209 123.39 5566 778 02/15/01 8284 2-962 03/06/01 75.00 75.00 EXTINGUISHER SERVICE 5567 765 02/16/01 8283 32232 03/06/01 207°00 207000 HEATER REPAIR 5570 863 01/30/01 8169 1/01 03/06/01 1,294 79 611088 1/01 USE 682.91 1/01 USE 5571 773 02/20/01 8346 022001 03/06/01 80400 40.00 LICENSE °MCGILL 40000 LICENSE- MCGILL 5572 876 01/01/01 8170 W-010101 03/06/01 40.00 120.00 MEMBERSHIP DUGS 01/01/01 L °010101 40.00 01/01/01 B- 010101 40000 5574 784 02/16/01 8293 1082 03/06/01 25000 25000 SIGN 5577 1543 02/21/01 8347 022101 03/06/01 84.80 84.80 LAB SUPPLIES 5578 100 02/08/01 8341 538826 03/06/01 60.00 60000 TOP SOIL 02/06/01 538819 480000 0,00 DOZER RENTAL 480000 SAND 5581 591 02/15/01 8180 8240143/90 03/06/01 20.35 33.00 UNIFORM RENTAL 02/15/01 8240143192 21°70 21°70 UNIFORM RENTAL 02/15/01 8240143193 61085 20.35 UNIFORM RENTAL 02/15/01 8240143184 33000 61°85 UNIFORM RENTAL 02/15/01 8240143185 18035 18°35 UNIFORM RENTAL 02/15101 8240143191 4055 4055 UNIFORM RENTAL 5583 1038 02/12/01 8305 5379 03/06101 63°74 45.86 SAFETY EQUIPMENT 02/27/01 7332 34.43 17088 OFFICE SUPPLIES 02/10/01 3712 27091 27.91 CLEANING SUPPLIES 34043 PRINTER CARTRIDGE 5584 108 02/13/01 8319 2210506500 03/06/01 232097 200°00 REFRIGERATOR 32097 INK CARTRIDGE 5586 648 02/13/01 8318 1660 03/06/01 510°14 4,505028 VEHICLE REPAIR 02/12/01 1661 468051 02102101 1633 3,526063 5587 834 02/12/01 8302 T11247 03/06/01 152095 152,95 REPAIR PARTS 5588 227 02/05/01 8313 520919 03/06/01 15065 64030 REPAIR PARTS 02/09/01 521317 48065 5589 1138 02/14/01 8312 7898 03/06/01 21039 21°39 REPAIR PARTS 5591 1021 02/09/01 8308 221466 03/06/01 50077 50°77 REPAIR PARTS 5592 406 02/15/01 8299 121330077 °00 03/06/01 707.61 40000 OFFICE SUPPLIES 1 02/15/01 121681868 °00 23.99 46061 OFFICE SUPPLIES 1 11/08/00 113283914001 450.39 19,44 OFFICE SUPPLIES 0 11/30/00 114813644001 439.50 66076 OFFICE SUPPLIES 0 :CS.AP Accounts Payable Release 6.0.6 Q *APR083 By SCOTT SHADBOLT (SRS) City of Owasso Mar 02, 2001 07o55am Page 7 Unpaid Claims by Purchase Order P.O. Vendor Invoice Hold claim Vendor Full Amt Invoice Disc Due Discount Line Item Number mew - -o Number ---- -- Date -- ---- -- Code Number ---- ---- -- Invoice# ------------ Due Date A- ma -r-- ------ Amount ---- -- - Date Amount -- -- ---- ----- ----- ------ Amounts ---- -- CLaim Description ----------------------- a 12/08/00 115595057001 427047 16.58 OFFICE SUPPLIES 0 11/15/00 113751720001 121.93 39064 OFFICE SUPPLIES 0 11/08/00 113263852001 9.98 48.80 OFFICE SUPPLIES 0 11/15/00 113753166001 39.97 1.99 OFFICE SUPPLIES 0 02/22/01 122540200 °00 415.68 242062 OFFICE SUPPLIES 1 02/22/01 122540199 °00 34.97 44.33 OFFICE SUPPLIES 1 70013 OFFICE SUPPLIES 334.02 OFFICE SUPPLIES 122.44 OFFICE SUPPLIES 52.93 OFFICE SUPPLIES 74044 OFFICE SUPPLIES 235.71 OFFICE SUPPLIES 452039 OFFICE SUPPLIES 34°97 OFFICE SUPPLIES 7029 OFFICE SUPPLIES 11.76 OFFICE SUPPLIES 14058 OFFICE SUPPLIES 23074 OFFICE SUPPLIES 670.32 OFFICE SUPPLIES 5594 496 03/12/01 8309 2636 03/06/01 13093 13093 FILTER 03/13/01 2646 85038 85038 THERMOSTAT /FILTERS 01/24/01 2445 219.99 219.99 LADDER 5595 811 02/05/01 8310 29140 03/06/01 -161.21 761°21 VEHICLE REPAIR 5600 1294 02/02/01 8306 941582085-00 03/06/01 38063 38063 CELL PHONE 1 5601 961 02/04/01 8244 5227234°2 03/06/01 29099 29099 PHONE USE-MITCHELL 5602 406 02/15/01 8245 8892 03/06/01 38,62 62°08 OFFICE SUPPLIES 02/13/01 8675 23046 5603 388 02/07/01 8225 38166538 03/06/01 38022 03/07/01 1.05 38022 SHOES 5604 57 02/14/01 8226 625395 03/06/01 1,015020 03/07/01 40.61 1,116 56 GOLF BAGS 10/12/00 394170 101.36 5606 314 02/12/01 8227 4935646 03/06/01 125014 125.14 GOLF CLUBS 5607 812 02/19/01 8228 656076142 03/06/01 17491 53082 REPAIR /MAINT SUPPLIES 02/21/01 656076168 3899 2.18 REPAIR SUPPLIES 02/21/01 656076172 31092 02/19/01 655076138 2018 5608 17 02/13/01 8229 4143901 03/06/01 339,29 03/07/01 6.65 670.97 SHOES 02/13/01 4143262 55.39 03/07/01 1002 02/13/01 4142632 276.29 03/07/01 5.40 5609 784 02/07/01 8230 1073 03/06/01 270000 270000 SIGNS 5610 1356 03/01/01 8231 030101 03/06/01 354.00 354000 ADVERTISING 5611 1005 02/15/01 8317 79914CVW 03/06/01 218075 255°94 REPAIR PARTS 02/22/01 80072CVW 37°19 5613 1572 02/21/01 8311 T31231 03/06/01 149.00 405,00 BEDLINER 02/21/01 T31241 256°00 5614 881 01/27/01 8232 6397-1/01 03/06/01 20°98 1086 1/01 USE CCS.AP Accounts PayabLe Release 6.0.6 Q *APR083 By SCOTT SHADBOLT (SRS) :ity of Owasso Jnpaid Claims by Purchase Order Mar 02, 2001 07o55am Page 8 P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item lumber Number Date Code Number Invoice# Due Date Amount Date Amount Amounts Claim Description ------ ---- -- -- ---- -- ---- ---- -- ------------ -------- ------ ---- -- -- ---- -- ---------- ------------ ----------------------- 01112101 6399-1/01 01/12/01 6398-1/01 5615 1039 02/07/01 8279 327754 03/06/01 5616 1002 02/28/01 8375 022801 03/06/01 5622 411 02/21/01 8278 6437 03/06/0` 5623 138 02/22/01 8277 1808 03/06/0' 5624 1101 02/15/01 8337 632619 03/06/01 5625 785 01/04/01 8323 8647392706 03/06/01 5626 1038 02/23/01 8324 7748 03/06/01 5627 863 01/30/01 8325 1/01 USE 03/06/01 5628 645 01/31/01 8326 406711 03/06/01 02/13/01 411996 02/20/01 414589 5629 153 02/01/01 8327 10300500 03/06/01 5630 816 02/02/01 8328 110573 03/06/01 5631 1718 02/09/01 8329 134759 03/06/01 5632 994 02/08/01 8330 15348300 03/06/01 5633 1039 02/20/01 8331 328507 03/06/01 02/13/01 327705 5634 342 02/08/01 8332 36655 03/06/01 5635 1084 02/20/01 8362 167841949-2/ 03/06/01 01 5638 377 02/25/01 8363 64689234 03/06/01 5642 941 02111101 8322 208046 1,510062 03/06/01 02/18/01 208616 5647 94 03/06/01 8384 022801 5648 595 02/23/01 8377 63364 02/16/01 60096 5649 336 02/23/01 8378 12278 5650 981 02/21/01 8379 102210298 "CS.AP Accounts Payable Release 6°046 ® *APR083 63.24 1086 27.80 337059 20000 60.00 231075 72.04 49032 316°14 8.70 8.70 16038 128052 14055 661.07 150.35 197°24 288»00 139.22 3,313094 400.17 03/06/01 106.56 212.71 03/06/01 1,510062 03/06/01 65.68 57°60 03/06/01 33,96 03/06/01 304°59 84.22 1/01 USE 27.80 VENT PIPE 5000 NOTARY FEE 100000 DEPOSIT REFUND 5.42 REIMB PETTY CASH 7.00 REIMB PETTY CASH 76469 REIMB TRAVEL- LAMPTON 95095 CITY MGR EXPENSES 3.47 REIMB PETTY CASH 5055 REIMB PETTY CASH 8.17 REIMB PETTY CASH 20000 REPAIR PARTS 5859 REIMB PETTY CASH 4.75 REIMB PETTY CASH 20000 REAR VIEW MIRROR 60000 CONSULTING SERVICE 231.75 EMPLOYMENT AD 72004 GEAR MOTOR 4932 REPAIR /MAINT SUPPLIES 316014 1/01 USE 33.78 SHOP TOWELS 128.52 REPAIR /MAINT SUPPLIES 14.55 REPAIR SUPPLIES 661.07 REPAIR PARTS 150835 PARTS CLEANER 485°24 REPAIR /MAINT SUPPLIES 139022 REPAIR PARTS 3,313.94 1/01 USE 18.02 2/01 USE 7024 2101 USE 16°60 2/01 USE 85459 2/01 USE 15.75 2/01 USE 116063 2/01 USE 39064 2101 USE 25053 2/01 USE 21086 2/01 USE 5.81 2101 USE 6.77 2/01 USE 40073 2/01 USE 319027 GRAVEL 1,510.62 REIMB PETTY CASH 82028 LINEN SERVICE 41.00 LINEN SERVICE 33.96 SNACKS 235013 GROCERIES By SCOTT SHADBOLT (SRS) City of Owasso Mar 02® 2001 07o55am Page 9 Unpaid Claims by Purchase Order P.O. Vendor Invoice HoLd Claim Vendor Full Amt Invoice Disc Due Discount Line Item Number ®em ®me Number ------ Date -------- Code Number a -mo mmowm_ Invoice# ------- e -e - -- Due Date -- -- ---- ------ Amount Date Amount ---- -- - - ----- ---------- ------------ Amounts Claim Description ---------- ------------- 26.88 PAPER SUPPLIES 42458 PAPER SUPPLIES 5651 229 02/27/01 8380 647239 03/06/01 116.07 210.43 GROCERIES 02/20/01 645601 134053 40017 KITCHEN SUPPLIES 5652 678 02/21/01 8381 1821102 03/06/01 12098 105.61 GROCERIES 02/20/01 1821200 23.20 6.00 KITCHEN SUPPLIES 02/27/01 1821152 46009 02/16/01 1821142 29034 5653 732 02/20/01 8382 58443246 03/06/01 68.85 44.35 BEVERAGES 24.50 PAPER SUPPLIES 5655 1964. 02/26/01 8383 7796 03/06/01 MOM 300000 EQUIPMENT REPAIR 5664 1355 03/01/01 8385 030101 03/06/01 490000 490.00 CLEANING SERVICE 5667 591 02/22/01 8348 8240143946 03 /06/01 20.35 33.00 UNIFORM RENTAL 02/22/01 8240143948 34060 34.60 UNIFORM RENTAL 02/22/01 8240/43949 48.95 20.35 UNIFORM RENTAL 02/22/01 8240143940 33000 48095 UNIFORM RENTAL 02/22/01 8240143941 18.35 18.35 UNIFORM RENTAL 02/22/01 8240143947 4.55 4.55 UNIFORM RENTAL 5670 38 02/20/01 8354 022001 03/06/01 475065 475065 METER READINGS TOTAL 795,746.61 A�w54.73 185 records Listed CIDW bl 54-73 002 7 9 D- -1 691.88 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/24/01 $37.20 $3,339 67 F\PPR0TED: March 6, 20W- Community Development 0.00 7,417.79 Information Systems 0.6b 1,807.34 Police 255.52 55,183.05 60, Animal Control 0 00 1,577.83 Streets 362.69 8,325.13 ornmunity-Senior Center 6.66 3,492.11 Atli General Fund Total $2,316.78 $165,834.74 $37.20 $3,339 67 F\PPR0TED: March 6, 20W- CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/24/01 Overtime E Total Ambulance Fund FU APPROVED: March 6, 2001 a= Council Member TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OASSO FROM. JIM. McEL A`:1 H SUPPORT SERVICES D11M, C T'OR SUBJECT. TEMPORARY ASEME 'r - ATOR SEWER + LIEF DINE, DATE: February 28, 2001 BACKGROUND: On September 9, 2000, the City Council approved a Letter of Agreement between the City of Owasso and the Dills Family Revocable Living Trust for the purchase of real property located at 10435 E 85t" St N for a permanent easement to be utilized for the construction of the Ator Sewer Relief Line. At that time, the need for a temporary easement to be used during actual construction was overlooked. Helen Mills, as Trustee of the Mills Family revocable Living 'Trust, has executed a temporary easement granting the City of Owasso the temporary right to use and occupy a strip of land adjacent to the permanent easement during the construction of the sanitary sewer line. Staff recommends City Council acceptance of the temporary easement fi °om the Mills Family Revocable Living Trust. Temporary Easement A Mitts Family Revocable Living Trust 10435 E. 86" St. N. Owasso, OK 74055 KNOW ALL MEN BY THESE PRESENTS WHEREAS, the CITY OF OWASSO desires to obtain the temporary right to use and occupy a strip of land adjacent to the permanent easement on which a sanitary sewer is to be constructed. NOW THEREFORE, for a sum of $1.00 and other good and valuable considerations, receipt whereof is hereby acknowledged, the undersigned does hereby give and grant to the CITY OF OWASSO, its employees, representatives, agents, and /or persons under contract with it, the temporary right to go upon, and use the following described tract of land in Tulsa County, Oklahoma, to- wit- The north 30 feet of the south 86.5 feet of the SE 1/4 of the SW 1/4 of Section 19, T21 N, 1114E and a strip of land 15 feet wide with it's west edge tying 15 feet east of a line and a strip of land 50 feet wide with it's east edge lying 15 feet west of a tine beginning at a point 56.5 feet north and 60 feet west of the SE corner of said SE 1/4 SW 1/4, thence north a distance 772.00 feet, thence northeast a distance of 280 feet to a point 35 feet west and 225 feet south of the NE corner of said SE 1/4 SW 1/4, thence northeast to a point of termination 30 feet west of said NE corner. This grant of temporary right to use and occupy is given for the purpose of permitting the CITY OF OWASSO, its employees, representatives, agents, and /or persons under contract with it, the right to use said described property in connection with the construction of a sanitary sewer mentioned in the preamble hereto and shall include the right of use said property in every lawful manner or means reasonably necessary to accomplish the construction, installation and laying of said sanitary sewer above mentioned. STATE OF OKLAHOMA ) )SS. COUNTY OF TULSA ) Accepted by the City of Owasso, Oklahoma this 6"' day of March, 2001, H C Williams, Mayor ATTEST: Marcia Boutwell, City Clerk MEMORANDUM TO- THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM. MARCIA OUT ELL CITY CLERK SUBJECT: AGREE N WITH P. TEL TO PROVIDE E-911 SERVICE DATE: February 28, 2001. wma�t�� The latest request is from Primtel LLC, Bixby, OK. The attached agreement authorizes Primtel to collect the E-911 service fees assessed on local access lines and remit same to the City of Owasso. For this service, Primtel will retain two percent (2%) of the five percent (5%) fee collected. 111 1 1 ILI Staff recommends Council approval and authorization for the Mayor to execute the appropriate documentation which allows Primtel LLC to provide service to Owasso citizens and to collect identified E-911 fees. in 1. Primtel Agreement 2. Owasso City Ordinance #571 7 THIS A % MEN T for Enhanced Emergency Number (F -911 Service) ( "Agreement ") is made and entered into as of the -- day of � � w � 2001, by and between Primtel, f,LC, an Oklahoma limited liability company, having its principal place of business at 6 E Breckenridge, Bixby, OK 71008, and the City of Owasso, Oklahoma ("City "), having its principal place of business at 207 S Cedar, Owasso 74055. WHEREAS, Primetel is a Telecommunications Service Provider as defined by Oklaho ma Administrative Code 165055, providing telecommunications services in the State of Oklahoma, and in the City of Owasso; and WHEREAS, pursuant to its obligation to provide telecommunications services to its subscribers within its certified areas; and, WHEREAS, Primetel, through SWBT resale, is willing to furnish and maintain said features, subject to the terms and conditions set forth, as well as those contained in its approved tariff. NOW, THEREFORE, it is mutually agreed between the parties as follows: 1 o As authorized by the Nine-One-One Emergency Number Act, 63 O.S. Supp 19969 Sections 2814 and 2815, as amended, and the City's ordinance Number 5719 Primetel shall collect from service users and remit to the City the F -911 service fee assessed on local exchange access lines. For this service, Primetel shall retain two percent (2 %) of the total amount collected. provided 2. Service is solely for the use and benefit provision of service shall not be interpreted or construed as creating any obligation of Primetel toward, or any right of action on behalf of any third party or other legal entity. The City will be responsible for implementation and ongoing administration of all F-- 911 data management associated with its E-911 service. The City's responsibilitieq- (a) Identifying City's boundaries for police, fire and emergency medical services and providing this information to Southwestern Bell Telephone on the forms provided by Southwestern Bell. 4. MSAG -updates will be processed by SW-BT as quickly as reasonably possible after receipt of information from the City. The ALI data file will be updated as quickly as reasonably possible following completion of the order for service, 5. The parties hereto further agree that, in the absence of any delay occasioned by events or factors which are beyond the control of Primetel, the in-service date for the services covered by this Agreement shall be as soon as possible. 6o Primetel's Credit Records and Billing Records are confidential and proprietary. The City will maintain the confidentiality of these records and will establish controls to ensure this information is used only in connection with City's provision of -911. Service, 8. Primetel shall not be liable to the City for damages arising out of errors, interruptions, defects, failures or malfunctions of E-•11 Services, including but not limited to, damages arising from errors or defects of associated equipment and data processinQ. systems. Primetel Agreement - Page 2 11 The failure of either party to enforce any of its provisions of this Agreement, or a waiver thereof in any instance, shall not be construed as a general waiver or relinquishment on its part of any such provisions, but at the same shall, nevertheless, be and remain in full force and effect. 12. The City and Primetel agree to comply with all applicable Federal, State and Local laws, regulations, and codes in the performance of this Agreement. 13. All notices or other communications changes hereunder (other than MSAG file changes) shall be deemed to have been duly given when made in writing and delivered in person or deposited in the United States mail, postage paid and addressed as follows: flnu�' City of Owasso Ronald D Cates, City Attorney PO Box 180 Owasso, OK 74055 W1021MINWMI E-911 Coordinat Primetel LLC 6 E Breckenridg Bixby, OK 7401 The address to which notices may be given or made by either party may be changed by written notice given by such party to the other pursuant to this paragraph. Primetel Agreement - Page 3 14, The terms of this Agreement, and each of them, cannot be waived, altered or amended unless the same be consented to in writing by the parties hereto, 15. This Agreement contains the entire Agreement of the parties with respect to the service described herein, and no other Agreement, statement, or promises made by any party, or to any employee, officer, or went, of either party, which is not contained in the Agreement shall be binding or valid, 17. Primetel further agrees that there will be no additional charges incurred by the City upon execution of this Agreement. 18. Primetel and the City shall each have the right to cancel this Agreement as follows: (a) Primetel shall have the right to cancel this Agreement in the event of the violation of the City of any of the terms and conditions hereof upon ninety (90) days written notice of cancellation to the City and failure by the City to cure such violation within such period, (b) The City shall have the right to cancel violation by Primetel of any terms and ' notice written . to Primetel and failure by Primetel to cure such violation within such peod Primetel agreement w page 4 IN WITNESS WHEREOF, said parties have caused this Agreement to be executed in their behalf as of the date indicated below. A T T E ST-. Marcia Boutwell, City Clerk APPROVED AS TO FORM & CONTENT: Ronald D Cates, City Attorney ATTEST: Primetel Agreement - Page 5 THE CITY OF OWASSO, OKLAHOMA By: H C "Will" Williams, Mayor Date: PRIMETEL LLC > By: Printed Name & Title Date: 'Z/27/ 0 1 I ULI A V,()C 0 LAWN I Y L-L•n I' - J 11" ""­ 98036803 FEE 0.00 PC,-q 2 73/P 6035/2673-2674 __C� il 7Pi OF OWASSO, OKLAHOMA eti,ptyltn Ut//, I % ORDINANCE NUMBER CNJ AN ORDINANCE RELATING TO PART 13, PUBLIC b® SAFETY, CHAPTER 6,911 ENIERGENCY TELEPHONE BdBPBJ)d11014l1",e M SERVICE, SECTION 13-604, COLLECTION OF FEE, OF 'THE CODE OF 01 RDINANCES OF THE CITY OF OWASSO OKLAHOMA, REPEALING SECTION 13-604 AND ADOPT A REVISED SECTION 13-604 SERVICE FEE ON TARIFF ON TELEPHONE SERVICE, DECLARING AN EFFECTIVE DA` Et WHERE AS, under the provision of 63 O. S. Section 2815 the municipality is authorized by ordinance to impose a tariff fee in an amount not to exceed five percent (5%) during the first year of the fee and not to exceed three percent (3%) in any year thereafter of the tariff rate in areas subject to the jurisdiction of the municipality for which emergency telephone service has been contracted; provided, that after the first year of operation when the governing body of the municipality determines there exists a need for ancillary corrmunication systems necessary to pass the reported emergency to the appropriate emergency service and personnel, the governing body by ordinance may restore such fee in an amount not to exceed five percent (5%) for such additional time as needed for said ancillary communications equipment; and, WHEREAS, the governing body of the City of Owasso, Oklahoma, has determined there exists a need for ancillary communication systems necessary to pass the reported emergency to the appropriate emergency service and personnel and therefore that restoration of the fee to the amount of five percent (5%) is necessary, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, TE[AT- Section jone: Part 13, Public Safety, Chapter 6, 911 Emergency Telephone Service, Section 13-604, Collection of Fee, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be repealed and in lieu thereof thereby provided the following, to-wit: Section 13-604, Collection of Fee There is hereby imposed upon the tariff charges for exchange telephone service or it's equivalent of the local exchange telephone company providing service within the corporate limits of the City of Owasso, Oklahoma, a fee of five percent (5%). Three percent (3%) of the proceeds of the fee shall be utilized to pay for the operation of emergency telephone service as specified in Section 2913 of Title 63 of the Oklahoma Statutes. Two percent (2%) of the proceeds of the fee shall be utilized of the purchase of ancillary communication systems necessary to pass the reported emergency to the appropriate emergency service and personnel. Such two percent (2%) fee shall remain in effect for such time as the City Council of the City of Owasso, Oklahoma, deems necessary for the purposes aforestated. Section Two; That this ordinance shall be effective thirty (30) days from the date of first publication as provided by State law provided, however, such fees herein set forth shall be assessed and collected from the 1 st day of May, 1998, until the 30th day of June, 2001, whereupon such fee assessment and collection shall cease unless otherwise ordained. APPROVED this ff g L day of 1998, gg 3 q � ��H0og9n bd9 d84+,887088eo f q sE }i aoo"a� a °Q,!S.ada6a aaie Mar ° Boutwell, -ity Cleric APPRO YVAS TO FORM. D, Cates, City Attonicy 2780- 348.ets CM OF OWASSO, OKIAHOMA Mary L i Barnbouse, Mayor W MEMORANDUM TO. HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM- SHERRY BISHOP FINANCE DIRECTOR SUBJECT: FY 2000-01 AUDIT CONTRACT DATE® March 2, 2001 BACKGROUND: City charter and state statutes require that an independent accountant perform an annual audit of the City's finances, In February of 1998, the city accepted proposals for auditing services from accounting firms. Those proposals included a fixed fee for each of five years. The firm of Crawford & Associates, P.C. was selected and. a one-year contract was approved by the City Council. Approval of a contract allows the firm to schedule their audit plan for the coming fiscal year end. The Audit Contract Cost Summary and Audit Engagement Letter are attached. The not- to-exceed fee of $21,200 itemized in the contract is consistent with the fees in the original five- year audit proposal. Finance department staff is pleased with the quality, expertise and cooperation provided by the firm and wishes to continue to utilize the services of Crawford & Associates, P.C. as auditors for the City and its trust authorities. I Staff recommends that the City Council retain Crawford & Associates, P.C. as auditors- and authorize the Mayor to execute the audit engagement letter. Crawford & Associates, P.C. letter dated February 16, 2001 Audit Engagement Letter �f "M S O s. t' ASSOCIATES, CERTIFIED PUBLIC ACCOUNTANTS ) ADVISORS Honorable Mayor and Members of the City Comicil City of Owasso P. 0. Box 1.80 Owasso, OK 74055-0180 Dear Mayor and Members of the City Council GREENBRIAR OFFICE PARK 10308 GREENBRIAR PLACE OKLAHOMA CITY, OK 73159 PHONE: 405/691 -5550 FAX: 405/69 1 5646 E-MAIL: macinc ®theshop.net WEB SITE: www.theshop.net /macinc February 16,2001 Enclosed are 2 copies of the audit engagement letter for the fiscal year ending June 30, 2001 Crawford & Associates, P.C. is committed to remaining the leader in this field° We are also committed to providing the highest quality of service at our lowest possible cost, and will continue to provide our audit services to you below our standard hourly rates. For your benefit in understanding your audit and consulting costs, we have provided an "Audit Contract Cost Summary" form which outlines how we arrive at audit and consulting costs. The summary schedule will assist you in separating not -to- exceed audit costs from audit costs resulting from changes in audit scope or consulting service costs, We wish to thank you for the confidence you have placed in our firm and look forward to continuing to serve you. IMEM wo MEMBER: AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS n OKLAHOMA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS TiJ A. Compiling and preparing annual financial statements° 74 $3,330 B. Audit of annual financial statements and prepaxaticn of Clerical $25 hidependent auditor's reports. 329 14,805 C . 'Typing and printing of annual report. 16 720 D. Preparation of State Auditor Form 2463° 6 270 E. Out-of-pocket expenses —2 425 $ 21 200 2° POSSIBLE ADDITIONAL COST m AUDIT SCOPE CHANGES 3° ACCOUNTING G A CONSULTING SERVICES COST Will be billed at hourly audit rates for individual involved f ®r hours required. Chairman $95 President, Manager $75 Staff $50 ®60 Clerical $25 A � Chairman $125 President, Manager $85 Staff $75 Clerical $25 C CRAWFORD & ASSOCIATES, P.C. ACERTIFIED PUBLIC ACCOUNTANTS AND ADVISORS TO GOVERNMENT Honorable Mayor and Members of the City Council City of Owasso P. 0. Box 180 Ow, assn, OK 74055-0180 Dear Mayor and Members of City Council: GREENBRiAR OFFICE PARK 10308 GREENBRIAR PLACE OKLAHOMA CITY, OK 73159 PHONE: 405/691-5550 FAX: 405/691-5646 E-MAIL: macinc@theshop.net WEB SITE: www.theshop.neftacinc February 16, 2001 10 Schedule of expenditures of federal awards. 2. Combining and individual fund financial statements and schedules 3. Other supplemental schedules The objective of our audit is the expression of an opinion as to whether your general purpose financial statements are fairly presented, in all material respects, in conformity with generally acceited accountii 6 -1 I, n the fairneisjf the additional information referred as a whole. The objective also includes reporting on - -------- ........ the provisions of contracts or grant agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. MEMBER: AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS - OKLAHOMA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS Mayor and Members of City Council February 169 2001 Page 2 pl� Internal control related to major programs and an opinion (or disclaimer of opinion) on compliance with lags, regulations, and the provisions of contracts or. rant agreements that could have a direct and material effect on each major program, in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A -1339 Audits of States, Local Governments, and on -Profit Organizations, The reports on internal control and compliance will each include a statement that the report is intended for the information and use of the audit committee, management, specific legislature or regulatory bodies, federal awarding agencies, and if applicable, pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. ay ®r and Members of City Council February 16, 2001 Page 3 Audit Procedures - General a 9 Mayor and Members of City Council February 16, 2001 Page 4 ,audit Procedures - Internal Controls In planning and performing our audit, we will consider the internal control sufficient to plan the audit in order to determine the nature, timing and extent. of our auditing procedures for the purpose of expressing our opinions can the City of Owasso, Oklahoma, general - purpose financial statements and on its compliance with requirements applicable to major programs. Mayor and Members ®f City Council February 169 2001 Page 5 Audit Procedures - Compliance ASSOCIATES, P.C. Mayer and Members of City Council February 16, 2001 Page 6 The workpapers for this engagement will be retained for a minimum of three years after the date the auditors' report is issued or for any additional period requested by the granting agencies, or pass- through entity. If we axe aware that a federal awarding agency, pass- through entity, or auditee is contesting an audit finding, we will contact the parties contesting the audit finding f ®r guidance prier to destroying the workpa ers° the completion of the report. We plan to issue our report(s) no later than December 31, 1 cooperation however, this timing is subject to certain assistance and to be prepared and number of copies to be supplied by us is as ow ®f Copies Opinion on Financial Statements City Reporting Entity 2 Report on Internal Controls and Laws d Regulations Compliance 20 State Auditor and Inspect ®r Form 2463 2 Also, as required by generally accepted auditing standards, we will prepare a separate communication to the audit committee or governing body to report certain information concerning the conduct and oft1e at4it. Mayor and Members of City Council February 16, 2001 Page 7 We expect to begin our audit immediately, and to issue ow reports no later than December 31, 20010 Gave mmentAuditing Standards-1994 Revision requires that we provide you with a copy of our most recent quality control review report. Our latest peer review report accompanies this letter. Audit Fees - Change in Scope If additional or less time is considered necessary to complete the audit due to a change in the scope of audit work or unexpected circumstances, we will discuss the scope change with you and arrive at a new fee estimate before we incur the additional costs or continue. Examples of significant changes in audit scope or unexpected circumstances include, but are not limited to, the following: 0 Unanticipated additional assistance received from City staff; I;, 11 0 Addition of new Authorities or other component units to the audit or reporting scope; CRAWFORD & ASSOCIATES, P.C. Honorable Mayor and Members of the City Council February 16, 2001 Page o Significant difficulties encountered dui; to lack of accounting records, incomplete records or turnover in staff. If such change in scope is needed and authorized by the City, are amendment to this engagement letter will be prepared and approved. Consulting Services and Fees In addition to the services provided under the scope of the audit as previously defined, upon City request, we will provide accounting and consulting services. Examples of such services, not included in the audit scope and fees, include but are not limited too o Accounting and balancing assistance; o Preparation of the Estimate of Needs; o Assistance with annual budget preparation and meetings; o Computer system consulting; o Summary and proposed accounting for bond trustee accounts; s� o requested attendance at management or board meetings not related to the audit; o Assistance with preparation of government required reports (RUS, etc.); and Honorable Mayor and Members of the City Council February 16, 2001 Page 9 These consulting services will be provided as time is available at our standard hourly rates per level of staff for the time involved plus out-of-pocket expenses. The current standard hourly rates for consulting services are as follows: Staff Level Hourly we Chairman $125 President, Manager $85 Consulting Staff $75 Clerical 25 If such consulting services are requested and result in estimated need for more than 10 hours of our services, we will perform the requested work only upon receiving your approval to proceed and will bill these services on a monthly bads as the cost is incurred. We appreciate the opportunity to be of service to the City of Owasso, Oklahoma, and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us k iowo If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to use Very l C 0 J( 1.1�It.)Jil�l.�1�.11E!!1 royffnaffam, R. M Title: Date: CITY OF OWASSC SUMMARY OF AUDIT `ASKS AND FEES FISCAL YEAR ENDING JUNE 80, 2601 R. S1.lMATFJ -): ,H011117....J._l.d k..,2.4L.�Y.¢t..,L-T President, Amt asl , Audit audit Chairman, Manager, Staff, Clerical dotal CPA CPA CPAs Staff Hours 1. Audit Planning and Program Development 2 1 5 8 2. Permanent File Development or update 4 4 8, internal Control Structure Evaluation 1 6 6 4. Analysis of Audit Risk 1 6 6 6, Transaction Audit Testing - All Cycles 8 48 66 6. Audit of Budget and Amendments 8 8 7. Preparation of Audit Confirmations 6 2 8 8. Preliminary Analytical Review 8 8 9. Review of Minutes of Meetings 8 8 10. Preparation of Report Format Draft S SFEQ ENI R—k° ND 16 16 -QYE 11. Preparation of Working Trial Balance 10 10 12. Final Analytical Review of Revenues and 16 Expenditures 16 13. Year-End Audit of Account Balances 8 67 65 14. Audit of Confirmation Results 8 8 16. Audit of Supplemental Report Data 17 17 16. rest of Laws and Regulations Compliance 8 16 24 17. Audit Supervision and Review 8 16 8 32 18. Client Meetings and Presentations 8 8 16 Audi i €Ao- ks.. 20. Preparation of Legally Required financial Reports: o State Auditor Pore 2463 CITY OF OWASSO SUMMARY OF AUDIT `ASKS AND FEES FISCAL YEAR ENDING JUNE 30, 2001 Total Tours E9iJ... 4#.YW-iar'n..EQURa.B 4d QlssLd.4 eLMHE 42 390 Hourly Rates President, 75 50 25 Standard Fees Audit hud;t 13,950 1,050 $20,535 Chaidman, Manager, Statr, Clerical To$al CPA CPA CPAs Staffscz�ara 22 12 34 18 8 26 2 7 4 2 2 4 d 6 Total Tours 18 51 279 42 390 Hourly Rates $ 95 75 50 25 Standard Fees 1,710 _q,825 13,950 1,050 $20,535 Out-of-Pocket Expenses (printing, travel, etc.) Estimated Standard Fees and Expenses PROPOSED CONTRACT AMOUNT" (DISCOUNTED) _ $21,200 ETHRIDGE, W LLP CERTIFIED 206 N. HARRISON - P.O. BOX 90- C USHING. OKLAHO NIA 7-1023- 9'A\ 1)11 -22 -4315 June 28, 2000 To the Shareholders Crawford & Associates, P.C. Certified Public Accountants RON H. RARRICK. CPA DON K. ETHRIDGE. CPA WALTER H. WEBB. CPA JERRY PARSONS. CPA .JANE FRAMER. CPA MICHELLE WRIGHT. CPA TIM W. NORDEN. CPA CHARLES E. CROOKS CPA Because limitations in the effectiveness of any system of a quality departures from the system may occur and not be detected. Also, projection of any evaluation of a system of o future periods of quality control may become inadequate because of changes in conditions, or because the degree of compliance with the policies procedures may deteriorate. In our a.. ty control for the accounting and auditing practice Crawford & Associates, P.C. in effect for the year ended December 31, 1999, has bel designed to meet the requirements of the quality control standards for an accounting and auditi 4011 practice established by the AICPA and was complied with during the year then ended to provi the firm with reasonable assurance of complying with professional standards. &d a a / d UP Certified Public Accountants TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM- SHERRY BISHOP FINANCE DIRECTOR SUBJECT: FISCAL YEAR. 1.999-2000 AUDIT IREPORT DATE: March 2, 2001 The firm of Crawford & Associates, P.C. has provided audit services to the City and its trust authorities for the past three years. Frank- Crawford will present the audit report to the City Council at the March 6 meeting and will respond to any questions the Council may have. Enclosed are copies of the three reports prepared by the auditors: Annual Financial Statements and Accompanying Auditor's Report, Single Audit Supplement and Independent Auditor's Reports on Compliance and Internal Controls, and Letter to Management, In order to create a record in the minutes, Council will be asked to take action on a vote to receive the audit report. Staff recommends Council vote to receive the audit report. li�/�i�611f►! �� ► �1� � ►�1� TO- THE HONORABLE MAYOR CITY COUNCIL CITY OF OASS FROM- ANDY ARMSTRONG INCOG SUBJECT. COMMUNITY CENTER PROJECT CLOSE OUT DOCUMENTS ATE- February 279 2001 R ��1 In late 19979 the City of Owasso received a Community Development dock Grant through the Oklahoma Department of Commerce in the amount of $35,000. The purpose of the grant was for repairs or remodeling to the Community Center /Senior Citizens Center. At that point, staff determined that the most suitable use of the Rands would be in the area of roof repair or replacement. However, funding for the roofing project was included in the 1997 bond issue, and it was decided to use the grant Rands for carpet and the replacement in the dining room, recreation room, lobby and offices. A contract modification was granted by ODOC so that the roof work could be completed before beginning the carpet project. The reroofing project was completed in December 1999, and the carpet project was bid. On December 21, 1999, the City Council awarded a bid to Mill Creek Carpet & Tile, Tulsa, OK for the carpet replacement project. A Notice to Proceed was issued on March 25, 2000 after it had been determined that the roof was no longer leaking. The amount of the contract was $29,760, with the work being completed in April, 2000. A monitoring visit was held on August 2, 2000, at which time the City requested a contract modification to extend the time in order to utilize the $5240 remaining in grant funds for window replacement at the Community Center. That extension was granted, with sufficient funds available to replace the east window in the dining room. The window replacement was completed on February 19, 2001, and the project is ready for close out. Staff recommends City Council authorization to complete all documents required by the Oklahoma Department of Commerce to close out Contract #8095 CDBG 97, and authorization for the Mayor to execute such documents. RRIJUNG �01 95 P TO- Honorable Mayor & City Councilors City of Owasso FROM? Stan Ewing, Director of Community & Economic Development SUBJECT- Agreement for Administrative Services for CD Between the City of Owasso & INC DA,rE- February 289 2001 BACKGROUND- The staff recommends acceptance of the INCOG Agreement for Administrative Services for the Department of Commerce "Community Development Block Grant in the amount not to exceed $4,000.00 and authorize the Mayor to execute said Agreement. \\PDC\USERS\staii—ewing\CDBG\Amninistration.doc ADMINISTRATIVE S This agreement between the City of Owasso, hereinafter referred to m CITY, and Indian Nations Council of Governments, hereinafter referred to �s f�" COG, for the consideration hereinafter set forth, agrees as follows- TERMS F . n T. This Agreement shall become effective on the execution date by the CITY on this Agreement and shall remain in effect through the "Funding Period ", including extensions, of the FY-2000 Community Development Block Grant 9716_CDBG 00 Small Cities et -Aside Program between. the Oklahoma Department of Commerce, State of Oklahoma and the CITY. SCOPE OF SER VICES INCOG agrees to provide management assistance, oversight and coordination as specified in Attachment "A", Scope of Services, herein made a part of this agreement for the purpose of carrying out the Y -2000 (9716 CDBG 00) Community Development Block Grant Small Cities Set-Aside Program". Subject to appropriation and disbursement of funds by the Oklahoma Department of Commerce, and upon presentation by INCOG cost CONTRA CTREPRESENTA TIVES The CITY 's contract representative, f ®r the purposes of this agreement, shall be Stan Ewing. INC °s representative, f ®r the purpose of this agreement, shall be Andy Armstrong. GENERAL TERMS AND CONDITIONS SUBCONTRACTNOTIFICA TION PROVISION None of the work and services covered by this contract may subcontracted without written consent of the CITY. Any work or seivic stl'tzontracAettme.ux.�lk'.P.x-�aU-be-spe--ified-Vy-wi�Ate,-,-2gwenient aand be subject to each provision of this agreement, This contract is subject to modification as may be required by federal state law or regulations. The work and services to be performed and o contract period may be modified only upon written agreement of bi parties. In the event of any disagreement between the CITY and INCOG, relati to the provisions of this Agreement, the details of such disaI greement sh be forwarded to the legal counsels of both parties for review recommendation and such recommendation forwarded to the CIT Officers who shall make the final determination. 0 AVE VERABILITY CLA USF. If any provision under this contract or its application to any person or circumstance is held invalid by any court of competent jurisdiction, such invalidity does not affect any other provision of this contract or its application that can be given effect without the invalid provision or application. HOLD HARMLESS CLAUSE a. M*G represents that it has, or will secure at its own expense, all personnel required in performing the services under this contract. Such personnel shall not be employees of or have any contractual relationship with the CITY. I T TION OF C ONTRA CT FOR CA USE Not withstanding the above, INCOG shall not be relieved of any liability of CITY for damages sustained by the CITY by virtue of any breach of the contract by INCOG, and the CITY may withhold any payments to INCOG until such time as the exact amount of damages due the CITY from INC*G,\2»« 2222 �V' A �41)21 MADA The CITY may terminate this contract at any time by giving at least,. 1: days notice in writing to INCOG. 1f2< contract is terminated by t - CITY as provided herein, INCOG will be paid for the time provided I all allowable expenses incurred up to the termination date. I No member of the governing body of the CITY, and no other officer, employee, or agent of the CITY, who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in ■ this agreement, and INCOG shall take appropriate steps to assure compliance, JINTE RES T OF CONTRA CTOR A ND E MPE 0 YEES INC, at such times and in such fonns as the CITY may require, shall famish the CITY such periodic reports as it may request pertaining to the work or services undertaken pursuant to the contract, the costs and obligations incurred or to be incurred in connection therewith and any other matters covered by this contract. INCOG shall famish the crry narrative reports and financial reports related to the elements of this contract in the form and at such times as may be required by the CITY or federal and state grantor agencies, ai state and local governments, and INCOG shall save the CITY harmless with respect to any damages arising from INCOGs performing any of the work embraced by this contract in violation of any applicable laws, ordinances and codes of the state and local governments. No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of INCOG. 5 INCOG shall comply with OMB circulars A-110 and A -122 requirements, where applicable. The OMB circulars are hereby made a part of this contract. ANTI-K ICKBACKREGULATIONS !NCOG shall comply with all applicable anti-kickback regulations covered tinder Department of Labor Regulations 29 C Part 1H. EQUAL EMPLOYMENT OPPORTUNITy INCOG shall comply with the following equal opportunity requirements as part of CDBG assurances: b. II COG will, in all solicitation or advertisements for employees placed by or on behalf of INCOG, state that all R qualified applicants will receive consideration for employment without regard to race, creed, color, sex, or national origin. da INC will comply with all provisions of Executive Order 11246 of September 24, 19659 and of the rules, regulations and relevant orders of the Secretary of Labor. I h. Housing Comity Development Act of 1974, Section 109 Civil Rights Act of 1964 origin, Under Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national excluded from participation in, be denied the benefits of, or be sub ected to discrimination under any program or activity receiving federal financial assistance. 'SCompliance Employment and Business Opportunities I I KENN= IN COG shall comply with the provisions of the Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery of services and benefits supported by federal ftmds, AMERICANS WITH DISABILIMS A CT OF 1990 INC OG shall comply to the extent required with the provisions of the Americans with Disabilities Act of 1990 which prohibits discrimination on the basis of disabled status in any publicly flinded program and activity. REHABILIZA TION ACT OF 19 73, SECTION 504 INCOG shall comply with the provisions of Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of handicap in any prop granis or activities receiving federal financial assistance, Executed by: City of Owasso Executed by: INCOG Mayor Signature Date Date ATTEST: ATTEST: Signature Signature Type Name and Title Type Maine and Title In Chairman SCOPE OF SERVICES INCGG staff will perform the tasks listed below, beeping the City of Owasso apprised of program progress during all phases of the project. �..__ A e usa�asY a ��`t�li Le i Prepare and publish public hearing notices, organize presentation, and assist at any public liewings necessary (as in the event of program amendment). 20 LEnviro nental Review record A. Coordinate and prepare Requests for Payments to order funds for payment ®f CD G expenses. expenditure B. Coordinate and prepare all quarterly narrative reports for submittal to ODOC as required. Assist the CITY staff in the preparation of monthly o: C. Coordinate and prepare the initial Performance and Expenditure Projection form for submittal to OODC as required and any revisions or modifications, during p 1 4, Financial Mar�agernpnt A. Assist in the monitoring of funds ®n hand with ODOC, B. Assist in the development and supervision of accounting procedures and maintenance of supporting source documentation including appropriate journals and ledgers° C" Maintain additional financial records and property inventories, as required, D. Assist the CITY staff to ensure compliance with generally accepted accounting principles in bookkeeping. so pro tqc Filo A. Establish project files which contain all source documentation and assist the CITY staff in file maintenance. �o Assist the CITY staff in maintaining compliance with all applicable federal, state, and local regulations in the project files. o Citizen Participatic�n/l dual ortnni13E4ir° Housin implementing D. Assist the CITY in . Program A. A Residential Antidisplacement d Relocation . prepared in compliance with the Uniform Relocation Act and submitted to ODOC for approval. N ° Bidding/Construction Phase A° Assist the CITY staff in reviewing plans, specifications and contract documents to meet OIL ®C requirements. B. Secure wage rates fi °ona ODOC and include in bid packet. C° Assist the CITY in reviewing executed construction contracts for co mpleteness. D. Obtain contractor and subcontractor clearance from OD CP ' Assist the CITY and project engineer in conducting a preconstruction conference, o Monitor contractor compliance with applicable regulations, such as Davis -Bacon wage rates and equal opportunity. G. Secure construction contractor's weekly payroll reports amd ensure compliance with wage rates. H. Conduct ors -site interviews and verify results with payroll reports. L Assist the CITY and project engineer with partial and final payment requests from construction contractor. J. Assist the CITY in OD C monitoring visit related to project activities and provide assistance in resolving monitoring issues, if y° A. Assist the CITY in preparation and submittal of documents to ODOC, including Project Completion Report, Final Expenditure Report, Final Wage Compliance Report and Certificates of Completion, Assist the CTT`Y' in the resolution of audit questions, if any. I TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JIM McEIARATH DIRECTOR OF SUPPORT SERVICES SUBJECT: REJECTION OF BIDS FOR ACCESS SYSTEM AND CCTV SYSTEM AT NEW CITY HALL DATE: March 1, 2001 BACKGROUND: On January 26, 2000 the City solicited bids for a closed circuit video and access control security system for the new city hall and police station. Bids were solicited from the following vendors: Sonitrol of Tulsa Guardian Security Honeywell Security Link Advance Alarms Metro Electronics Alpha Security EIS Communications ADT SecureNet It was only with a great deal of work that clarification as to the specifications was obtained so that other vendors would know exactly what was indicated. By that time, only SecureNet was willing to go to the effort of putting a bid together. In the process of clarifying the bid specifications, it became apparent that there were also errors in at least two places: Sonitrol had specified a Super VHS recorder, yet they themselves then failed to bid a Super VHS recorder, saying that they did not recommend it. Also the bid specifications were self-contradictory in specifying "high-resolution" cameras with 380 lines of resolution (considered by most manufacturers to be standard resolution). There were enough problems with the specifications that even with only the two vendors, the bids were not truly comparable. Finally, of the two bids received, only Sonitrol was able to provide off-site monitoring as an option. Security System Bid Rejection Larch 1, 2001 Page 2 Staff is currently meeting with the two vendors who bid, as well as consulting with a third vendor who is not interested in bidding, and performing site visits to look at different equipment and to look at a possible redesign of specifications. it is anticipated that by so doing, a greater number of bids will be received or that at least the bids received will be truly comparable. �- 3 ie, .. noted 4 Y .a a....�:5'i '3 the _ 7�Y�._8'1 Police i ti it should also be noted teat �i&,af has beei;. working with the City ���l '1/ Station on- site supervisor for Cowan Construction to ensure that Cowan has been provided with the information they need as to access system door and CCTV locations and equipment, 'Phis will enable there to have the electricians proceed without any delays in installing conduit for wiring, so that a later date in the actual installation of the access control and CCTV equipment will not make for a higher installation cost on the part of the vendors. (Both of the current vendors have assured us that as long as this work is done ahead of time, the later installation date will not affect the cost of installation,) Staff recommends that the City Council reject all bids for the closed circuit video and access control security system for the new City Hall and police Station, approve staff development of new specifications, and authorize the project to be re -bids TO- THE HONORABLE MAYOR. & CITY COUNCIL CITY OF OWASSO FROMm PHIL LU T Z, P.E. ENGINEERING PROJECT MANAGER SUBJECT ACCEPTANCE OF WATER LINE EASEMENT METRO HEIGHTS TS SU IVISION (EDWIN So HARRISON TRUST PROPERTY) DATE: February 28, 2001 BACKGROUND- The location of the proposed Metro Heights subdivision lies within the city water service area but is not in close proximity to any existing city water service (see attached location map). It will be necessary to extend a line from the hillside Addition south along the east side of North Mingo Road to the Metro Heights site. This extension requires a permanent utility (water line) easement to allow for line construction and future city maintenance. The developer has negotiated a permanent 15-foot-wide easement agreement with the went for the Edwin S. Harrison Trust property (see attached). The easement has been signed by owner and now must be accepted and executed by the city. Staff recommends Council acceptance of the permanent utility easement located on the Edwin S. Harrison Trust property and requests execution by the Mayor. 1. Location Map 2. Utility Easement UTILITY EASEMENT Ki ow All Men By These Presents: City Clerk City of Owasso P.O. Pox 180 Owasso, OK 74055 That the undersigned, James L. Erwin, Trustee for one -half and Agent for Edwin S. Harrison, Trustee for one -half interest, Edwin S. Harrison Trust, the owners of the legal and equitable title to the following described real estate situated in Tulsa County, State of Oklahoma, for and in consideration of the sum of One Dollar ($1.00) cash in hand paid by the City of Owasso, Oklahoma, and other good and valuable considerations, receipt of which are hereby acknowledged, do hereby grant and convey unto the said City of Owasso, Oklahoma, a perpetual easement, through, over, gander, and across the following property, situated in said County, to-wit: A strip of land located in the west g/2 of the NW Quarter of the NW Quarter and the West 112 of the SW Quarter of the NN Quarter, Section 7, Township 21 N, Range 14 9 specifically a strip of land 15 feet wide and beginning approximately 500 feet south of the north property line, adjoining mid parallel to the east boundary of the existing 10- foot -wide utility easement, and extending approximately 1,384 feet south to the south property line, all as more particularly illustrated on Exhibit "N' attached hereto and made a part hereof, for the purpose of constructing a water line thereon through, over, under, and across said property, together with all necessary and convenient appurtenances thereto, and to use and maintain the same and of affording the City of Owasso, Oklahoma, its officers, agents, employees, and all persons under contract with it, the right to surveying, excavating for, laying, constructing, operating, repairing, relaying, and maintaining said waterline, and for the further purpose of enabling the said City of Owasso, Oklahoma, to do any and all convenient things to such construction, operation, repairing, and maintaining of such water line. It is further understood and agreed that the said City of Owasso, Oklahoma, and its officers, agents, employees, and all persons under contract with it shall have the right during the construction of said water line to the use of an additional working area of strip of land described as 10 feet in width, on the east side of the permanent easement, for the purpose of operating machinery, depositing soil from excavation in the construction of said water line and for all other necessary and reasonable uses in Connection with the construction of said water line. Such temporary easement shall terminate at the completion of the seater line installation. ATTEST: H.C. Williams, Mayor Marcia Boutwell, City Clerk , y: � � � \</ \� . ry / :/ � :� /� 2� \ � �� ~� � �� � \ -� ` ~ �� `� � � �� >, . \ ±� .. m� \ <� d� % � °� � ® . :� ~^ \ � � \ \ \ y� v� . �. � � � yxo� . . \y /�) y 2 � � . � : y \�\� .: � & >%� � : .� « . « ^� 2 �� \ ;� y \� �� �< « ., ». � . »© »� � «� \ �� � y \w : t: � < < : a� © \� � ; »/. : ® \ »� � !� } � -� °�± �%{ . « u!\ z. /: \� \ \ ..::�� :.: ��& :«: � � ? �� \ � f m . . : . `�y)� \�.�� ?� \�< :� ( . ° � »� >a. .. � ©����� \ \�\ : � »rte � � � � 2 � � y� � ?< \ � � \« . yyc � \d TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM- DONNA SOR ELLS CITY PLANNER SUBJECT. FINAL PLAT FIRS`' BAPTIST CHURCH OF O ASSO (WARD ONE) DATE. February 14, 2001 BACKGROUND The City of Owasso has received a request from First Baptist Church of Owasso for a review of a Final Plat for the First Baptist Church of Owasso located east of N. 129 " E. Avenue and north of E. 96t" Street N. The plat consists of 1 lot on 20.09 acres, more or less. A location map is shown on the final plat. Sidewalks will be provided the length of the property along E. 96"' Street N., and acceleration/deccleration lancs will be installed as required, as stated within the deed of dedication. The Technical Advisory Committee reviewed the final plat for the subject property at their January 31, 2001 regular meeting. General comments were made and the applicant was agreeable to all. The Planning Commission unanimously recommended approval of the final plat at the February 13, 2001 regular meeting. The developer will be connecting to the existing sanitary sewer line located along the south side of E. 96 "' Street N. This connection is subject to the Pleasant View sewer payback assessment of $1332.58 per acre. The applicant has paid this assessed fee. ri'll, M0111010117111111 LIP- Staff recommends approval of the Final Plat for First Baptist Church of Owasso. 1. Final Plat for First Baptist Church of Owasso TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM. DONNA SORRELLS CITY PLANNER SUBJECT. LOT TIEING AGREEMENT LOTS 2, 39 4, 5, 6 AND 7, BLOCK 10 AND LOTS 2 AND 39 BLOCK 15 ORIGINAL TOWN OF OWASSO and 4) DATE: February 26, 2001 fflpswrffl'�') � The City of Owasso is requesting review of a Lot Tieing Agreement of six lots located within Block 10 of the Original Town of Owasso between Main Street and Birch Street and between E. 1 Street N', and E. 211d Street N and two lots located within Block 15 of the Original Town of Owasso between Main Street and Birch Street and south of E. V Street N. The closure of the right-of-way of E. 1s' Street N. between Main Street and Birch Street was approved by the City Council at the September 5, 2000 regular meeting. The City of Owasso is requesting the lot tieing agreement in order to allow for the construction of the Owasso City Hall and Police Station and their associated facilities, It is necessary for the City of Owasso to record this agreement with itself to maintain compliance with the Owasso Zoning Code. Approval and granting of the lot tieing agreement will ensure the following: Staff recommends approval of the lot tieing agreement. 1. Location Map 2. Copy of Lot Tieing Agreement i 6 FOED H�L�t 0 `v. MLY .< Wa i 1 s �4 ®Oa�vR� I °' wL%owAE, s•a� �� a COWER fivu0 a°F, �aHSasg fl9,eYeY L� �' RT"aY4�,�^� f C�atl QW911AL BAPTIST C`%W IN _ I BS I AXSUK CLARA I AXSOK Cl MOADWA Y, ST BROAD WA ST i iflCa,m p ME tl SD'- S -v :N BELL Et C0 YFa'SYCR? °L pv, CHARLES -' TELL. CO . Aii „,taF gl°� Sy TK'(E 11L EPo� EEL. TEL CD sav ®as "sd, a xJn° SYe�a SELL CO TIiIS AGREEMENT made and entered into this 6th day of March, 2001, by and between THE CITY OF OWASSO, OKLAHOMA, IN ITS PROPRIETARY CAPACITY hereinafter designated "Party of the First Part ", and the CITY OF OWASSO, OKLAHOMA, IN ITS GOVERNN4ENTAL CAPACITY, a municipal corporation, hereinafter designated "Parity of the Second Part Lot 2, Block. 10, da original Town of Owasso herehiafter designated "First Property ", Lot 3, Block 10, Original Town of Owasso hereinafter designated "Second Property" Lot 4, Block 10, Original Tower of Owasso Hereinafter designated "Third Property". Lot 5, Block 10, Original Town of Owasso Hereinafter designated "Fourth Property" Lot 6, Block 10, Original Town of Owasso Hereinafter designated "Fifth Property`s Lot 7, Block 10, Original Town of Owasso Hereinafter designated 66Sixth Property" Lot 2, Flock 13, Original Town of Owasso Hereinafter designated "Seventh Property ". Lot 3, Block 15, Original Town of Owasso Hereinafter designated "Eighth Property" (b) That construction of buildings and other improvements on said properties of First Parties shall otherwise comply with all ordinances of the City of Owasso, Oklahoma. (3) hi consideration of the covenants and agreements of the Party of the Second Part herein contained, the Party of the First Part does hereby agree that so long as this Agreement is in force and effect it will not sell, mortgage or otherwise encumber said First, Second, Third, Fourth, Fifth, Sixth, Seventh and Eighth properties, separate and independent of each other. (4) This Agreement shall automatically terminate: (a) Upon the re-platting of the above described properties into a single lot as required by laws or (b) At such time as it becomes urmccessaty for any reason or cause to combine or use the aforesaid properties as a single lot in order to meet or satisfy the then existing bulk, area and off - street parking requirements of the City of Owasso, Oklahoma Zoning Code then in force and effect. Upon the occurrence of either of the events described in subparagraphs (a) and (b) of this numerical paragraph, the Second Party shall, immediately upon the request of the then record owner of the above described properties, execute in recordable form a release or mutual release of this Agreement. (5) This Agreement shall be binding upon the parties hereto and each of their, their respective successors and assigns. LIST ill NESS '1�;017, the parties hereto have executed this Agreement the day and year first above written. APPROVED this � .., , day of .u. .. _..� _ � � � � 20. CITY OF OWASSO, OKLAHOMA,, a Municipal Corporation By Mayor "Party of the First Part" City Clerk City Attorney APPROVED this - - - -- day of , 20 . ATTEST: fnom. E` I• /1'M' CITE" OF OWASSO, OKLAHOMA, a Municipal Corporation to Mayor City Attorney Lot Tieing Agreement - Page 2 R � j STATE OF OKLAHOMA ) ) SS COUNTY OF TULSA Before me, the undersigned, a Notary Public within and for said County and State, on this day of _ _ 2001, personally appeared H C Williams and Marcia Doutwell, to me known to be the identical persons who executed the foregoing instrument and acknowledged to me that they executed the same as their free and voluntary act and deed for the purposes therein set forth, G "PIa d the day a year 1 st above Y .a_',� iXsa�.sa°,r my aaa�au aaaef, sers.r. o-. . ay and +,3 8, v t Attea : :., Notary Public My Commission Expires; "CITY OF OW SSO ACKNOWLEDGEMENT" STATE OF OKLAHOMA ) ) SS COUNTY OF TULSA Before rue, the undersigned, a Notary Public within and for said County and State, on this _ day of 2001, personally appeared H C Williams and Marcia Boutwell, to me laiown to be the identical persons who executed the foregoing instrument and acknowledged to me that they executed the same as their free and voluntary act and deed for the purposes therein set forth. GIVEN under my hand and seal the day and year last above written. My Commission Expires: Notary Public Lot Tieing Agreement w Page 3 HONORABLE COUNCIL CITY OF S FROM- DONNA SORRE LLS CITY PLANNER SUBJECT- LOT TIEING AGREEMENT LO T ,4, BLOCK _I O ASSO COMMERCIAL CENTER AND A PORTION OF LOT 1, BLOCK I, O /ASSO COMMERCIAL d CENTER III (Ward 3) DATE- February 28, 2001 BACKGROUND Tanner Consulting is requesting review of a Lot Tieing .Agreement of Lot 4, Took 1, Owasso Commercial Center (Braum's) and a portion of Lot 1, Took 1, Owasso Commercial Center III (Best Western). A lot split separating the portion. of Lot 1, block 1, Owasso Commercial Center III from the Best Western was approved contingent upon Council approval of the associated lot tieing agrrement. Tanner Consulting is requesting the lot tieing; agreement to allow Braum's the right to construct additional parking on the new property. Approval and granting of the lot tieing agreement will ensure the following: 1. The right to construct the building and related facilities on the common lot lines of Lot 4, dock 1, Owasso Commercial Center and a portion of Lot 1, Block 1, Owasso Commercial Center III. 2. The right to use combined lots as if they were a single lot of record. 3. That no lot may be sold separately in the future. 4. That all other improvements shall comply with all ordinances of the City of Owasso. Staff recommends approval of the lot tieing agreement. 1. Location Map 2. Copy of Lot 'Tieing agreement OMER OKLAHOMA INVESTMNT CO. VA Sax lb115 WLSA ONLAYOMh 74101 pmr'vc: (%18) W-190 w 'PJTTLE� & ASSOCIATES, INC 'colb 'i, WKYT rmho. sUn 39 E5 IW;A, CM"�asA 7-14'3 Pm'Onc (gle) 80 -s f7 m R 14 E- &23 A00 wiffam E 7s�WMEV mom POINT OF BEGINNING fl W swv ZLS7 COMM R—j: 'M'Al -mm SEC 2% T-21-b. LEGEND LN.A. umiTS OF NO ACCESS UIT WILITY EASEMENT m NORTH S SOUTH EAST 7%mr va m.sr !PIP outi-DING utic saw or 3,4v w 6G&W PEA O(MICE. INC. TULSA OPP TULSA COUNTY COPYRIG"T 0993— ROY MAk.1TRINIr6go CITO THE PLAT 130OK FOR ANY PUR"05C WIT"Ouy pgCRtAIaSgOr4 c3tv cOPYRIGHT OWNZRn WWMF-VRAL- UAW PRO941MITS a Y P i THIS AGREEMENT is made and entered into this _0__LA day of 2001, by and between RETAIL BUILDINGS, INC., an Oklahoma corporation (" I ), are the 1I 'OWASSO,OKLAHOMA, IN ITS GOVERNMENTAL CAPACITY, a municipal corporation ("City of Owasso")." WHEREAS, RBI is the record owner of the following described real property situated in the City of Owasso, Tulsa County, State of Oklahoma, to wit: Tract 1: Lot Four (4), Took One (1), Owasso Commercial Center, an Addition to the City of Owasso, S "ulsa, County, State of Oklahoma, according to the recorded plat thereof; and Tract 20 A tract of land that is part of Lot One (1), dock One (1), Owasso Commercial Center III, a replat of a portion of Lot One (1), Block One (1), Owasso Commercial Center, an Addition to the City of Owasso, Tulsa County, State of Oklahoma, according to the recorded plat thereof, said tract being more particularly described as follows: WHEREAS, RBI as requested approval of a lot split and construction of parking for an existing Braurn's lee Cream Store, on the aforesaid Tract 2 and has further requested develop permission to and use said Tract I and Tract 2 and construct improvements would the same manner and to the same extent as be o , one platted lot instead of two separate but adjoining tracts; and WHEREAS, the City of Owasso is willing to grant the aforesaid requests of RBI, all upon the terms and subject to the conditions hereinafter set forth. NOW, THEREFORE, in consideration e mutual covenants and contained, the parties hereto do hereby agree as follows: (1) Subject to the conditions hereinafter set forth, the City of Owasso does hereby grant unto RBI, its grantees, lessees, successors and assigns the following: (a) The right to construct a parking lot and associated improvement on the aforesaid Tract 2, and (b) The right to use said Tract 1 and Tract 2 as though said tracts constitute a single platted lot instead oft two separate but adjoining tracts. (2) The rights granted by the City of Owasso under the provisions of numerical paragraph (1) above are subject to the following conditlonso (a) That the aforesaid Tract 1 and Tract 2 may not be sold, mortgaged or otherwise encumbered separate and apart from each other; w d (b) That construction of buildings and other improvements on said properties of RBI shall otherwise comply with all ordinances of the City of Owasso, Oklahoma. (3) In consideration of the covenants and agreements of the City of Owasso herein contained, RBI does hereby agree that so long as this Agreement is in force and effect, it will not sell, mortgage or otherwise encumber said Tract I or Tract 2, separate and independent of each others (4) This Agreement shall automatically terminate upon the replatting of the above described properties into a single lot as required by law. 'Upon the occurrence of such termination, the City of Owasso shall immediately capon the request of the then record owner of the above described properties, execute in recordable form a release or mutual release of this Agreement, (5) This Agreement shall be binding upon the parties hereto and each of them, their respective successors and assigns, I ACKNOWLEDGEMENTS STATE OF OKLAHOMA S. COUNTY OF Before me, the undersigned, a Notaxy Public, in and for said County and State, on this day of - - � .g 2001, personally appeared and _ _ _ _ to me known to be the identical persons who executed the foregoing instrument and acknowledged to me that he /she -executed the same as his/her ii °ce and voluntary act and deed of such City, for the uses and purposes therein set forth GIVEN under my hand and seal the day and year last above written. Notary Public My Commission Expires: ('AL,) STATE OF OKLAHOMA S. COUNTY OF OKLAHOMA � Before me the undersigned, a Notary Public, in and for said County and State, on this day of 4-0 , 2041, personally appeared Drew Braum, as President of Retail Buildings, Inc., an klahom oiporation, to me known to be the identical person who executed the foregoing instrument and acknowledged to me that he executed the same as his free and voluntary act and deed of such corporation, for the uses and puxposes therein set forth. GIVEN under my hand and seal the day and year last above written. Not Public My Q • is-q Qn Expires: j 36 V� 44' 134;:r;s' ems. 4 IN WITNESS WHERE-OF, the parties hereto have executed this Agreement the day and year first above written, 66C,ITY OF OWASS %9 CITY OIL OWASSO, OKLHOMA9 a municipal corporation City clelk APPROVED: City Attorney IZyr APPROVED this J — day of j Q U _. � 5 200 I TO. HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM- DONNA SORRELLS CITY PLANNER SUBJECT: ORDINANCE O. 229 NUNC PRO TUNC DATE- February 28, 2001 Staff recommends approval of Ordinance No. 229 Nunc Pro Tune. ATTACHMENTS 1. Location Map 2. Minutes of the April 4, 1978 City Council Meeting. 3. Ordinance No. 229 Nunc Pro Tune -1 - So WIMP The Owasso City Council met in regular session in Council Chambers, City Hall, on April 4, 1978, and a copy of the Notice of Public is Mooting and Agenda as posted outside Council Chambers at 3000 P.M., March 31, 1973 is attached to and made a part of these minutes: Present Mayor, Bill Williams Councilman, Dori Thompson Councilwoman, Robbie Fickle Absent Councilman, Boyd Spencer City Manager, Tom Baines City Clerk, Pat Christensen After clarification of a few warrants listed for payment, Mr® Thompson motioned to approve the request to pay warrants, a list of which is attached to and made a part of these minutes. Mrs® Fickle seconded the motion - Ayes: Messrs® Thompson, Williams and Mrs. Fickle The Senior Citizens Canter Grant for Fiscal Year 1978 -79, which is the third and final year for this program grant, was accepted on a notion by Mr. Thompson with a second from Mrs® Fickle® Ayes - Messrs® Thompson, Williams and Mrs® Fickle® CITY OF OWASSO WHEREAS, on the 4�' day of April, 1978 the City Council approved Ordinance No. 229, accepting, adding and annexing to the City of Owasso, Oklahoma, additional lands and territory described as: All that part of the Northeast Quarter (NE /4) of the Southeast Quarter (SE /4) of the Southeast Quarter (SE /4) lying west of the U.S. Highway 169 right-of-way in Section 30, Township 21 North, Mange 14 East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the United States Government Survey thereof; and WHEREAS, same has been discovered lost and unrecorded. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO-WIT.- Section 1. The following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition for annexation presented to the City Council in accordance with the provisions of Title 11, Section 21103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit: ALL THAT PART OF THE NORTHEAST QUARTER (NE /4) OF TFiE SOUTHEAST QUARTER (SE /4) OF THE SOUTHEAST QUARTER (SE /4) LYING WEST OF THE U.S. HIGHWAY 169 RIGHT-OF-WAY IN SECTION 30, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN EASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE UNITED STATES GOVERNMENT SURVEY THEREOF, be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and corporate limits thereof be and are hereby extended to include the above described territory and real estate. PASSED AND APPROVED this 6t}i day of March, 20010 CIT`Y OF OWASSO, OKLAHOMA Igo C. Williams, Mayor Ai "TI ST Marcia Boutwell, City Clorl, AFT ROVED AS TO FORM Ronald D. Cates, City Attorney Ordinance #229 Nunc Pro 'Tune TO- THE HONORABLE DLE MAYOR AND CITE' COUNCIL CITY OF OWASS FROM- I IM `I HY D. ROONEY ASSISTANT CITY MANAGER SUBJECT - CANCELLATION OIL MCCARTY PARK LEASE DATE: March 1, 2001 BACKGROUND. In February of 1980, the City of Owasso entered into a lease agreement with Tulsa County for the annual management, maintenance and operation of McCarty Dark. At that time, the City of Owasso did not have a 66Parks department" or the funds needed to operate the park in a successful manner. The 25-year lease for McCarty Dark did include the option for both parties to cancel and release the lease at anytime if there was agreement to do so. In the fall of last year, discussions were initiated between the City of Owasso and Tulsa County to cancel the lease agreement. The primary reason for this action was due to complaints received from the general public (that public not involved with an organized youth sports program) that the availability of ball fields within the City was limited due to all fields being occupied by organized programs. Additionally, when the third fourwplex was added at the Owasso Sports Dark, both OGSA and FOR relocated any activities they had left at McCarty park to the Owasso Sports Park. When both groups attended the meeting with Tulsa County and were asked if they were interested in McCarty Dark to eliminate a field conflict they were having, both groups replied that they were not. Staff views McCarty Park as an excellent manner in which to supply ballfields, as well as soccer fields, for general public use to our community. There are two fenced ballfields at McCarty Park, along with one practice backstop, and a large open are for soccer. The facilities include a combined restroo /concession stands and paved parking. The rodeo arena at McCarty Park would continue to be operated by the Round -Up Club. Staff is currently reviewing other municipalities' park policies and it is anticipated that a park policy specific to McCarty Park will be presented to the Council for consideration in the near future. The 'Tulsa County Board of Commissioners reviewed this item at their February 12, 2001 regular meeting and unanimously approved the lease cancellation. COMMENDATION- Staff recommends Council acceptance of the agreement to cancel the lease of McCarty lark management, maintenance and operations with Tulsa County. A 'AC HMENTS elease of Lease approved by "T" lsa County Board of Commissioners WHEREAS, on the 2 �h day of February, 198 0g a certain lease said lease extending for a terry of 5 (twenty-five) years from said WHEREAS, it is the desire of the parties thereto to cancel and release said lease: Now, therefore, the said lessee, in said lease, does hereby release, said lease and releases the said lessee, its successors and assigns® of and from all obligation and liabilities thereunder. CrTY OF OWASSO BY: Mayor KITEST, LESS—OR City Clerk CTI APPROVED ASTO FORM - I In, 2