HomeMy WebLinkAbout2001.04.26_City Council Agenda_Special
PUBLIC NOTICE OF THE MEETING OF THE
OW ASSO CITY COUNCIL
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Special
April 26, 2001
6:30 p.m.
Owasso City Hall
Lower Level Conference Room
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 4:00 p.m. on Monday, April 23, 2001.
~LLi.~-f:wdL
Marc Boutwell, City Clerk
AGENDA
1. Call to Order
Mayor Williams
Consideration and Appropriate Action Relating to Ordinance #674, an Ordinance
Empowering the City Manager to Set User Fees for City Park Facilities.
Mr Rooney
Attachment #2
The staffwill recommend City Council approval of Ordinance #674.
3. Appropriate
for an Increase in Ambulance
Chief Allen
Attachment #3
to Ordinance an
and Allocating Thereof.
The staff will recommend City Council approval of Ordinance #675.
Owasso City Council
April 26, 2001
Page 2
4. Consideration and Appropriate Action Relating to a Request for an Executive Session for
the Purpose of Discussing Personnel Matters Relating to the Office of the City Manager,
Such Executive Session Provided for in O.S. 25, Section 307(B)(1).
Mayor Williams
The Mayor will request Council approval of an executive session for the purpose of
discussing fiscal year 2001-2002 contract between the City and the City Manager.
5. Consideration and Appropriate Action Relating to a Contract for Services Between the
City of Owasso and Larry Mitchell.
Mayor Williams
This item is placed on the agenda in the event the discussions held during an executive
session result an agreement and Councilors wish to take action on that agreement.
Adjournment.
MEMORANDUM
TO:
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM:
TIMOTHY D. ROONEY
ASSISTANT CITY MANAGER
DAVID WARREN
PARKS SUPERINTENDANT
SUBJECT: ORDINANCE NO. 674
DELEGATING THE CITY MANAGER TO ESTABLISH USER FEES
FOR ALL PARK FACILITIES
DATE: ApIil 23, 2001
BACKGROUND:
Currently, the City of Owasso's only ability to assess a fee for the use of park facilities is
through the Council approval of fees as they are established. With the recent acquisition of
McCarty Park, the possibility of future park system expansion, and the goal to conduct a
complete review of the City of Owasso park system as well as establish user fees in the
applicable parks; staff is requesting that the City Council authoIize the City Manager to establish
these fees.
Collection of any established will assist the Owasso with ongoing maintenance and
care of the facilities. If the Council approves Ordinance No. 674, it is staffs intent to review any
user fees that are established in January of each year. Any changes that are made would then be
communicated to the Council via the City Manager's Report and would also be forwarded to the
Owasso Reporter.
RECOMMENDATION:
to set user
L
674
CITY OF OW ASSO, OKLAHOMA
ORDINANCE NUMBER 674
AN ORDINANCE RELATING TO PART 11 PARKS, RECREATION &
CULTURAL AFFAIRS SECTION 11-103, RULES AND REGULATIONS
OF THE CODE OF ORDINANCES OF THE CITY OF OW ASSO,
OKLAHOMA, AMENDING SAME BY DELEGATING TO THE CITY
MANAGER OF THE CITY OF OW ASSO, OKLAHOMA THE
AUTHORITY TO SET USER FEES FOR PARK FACILITIES,
DECLARING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OW ASSO,
OKLAHOMA, TO-WIT:
Section One: That Part 11, Parks, Recreation and Cultural Affairs, Section 11-103,
Rules and Regulations of the Code of Ordinances of the City of Owasso, Oklahoma, be and the
same hereby is amended in the following respects:
Section 11-103 Rules and Regulations:
A. The council shall have full and exclusive power to make rules and by-laws for
parks.
B. The City Manager shall prescribe and define the respective duties, powers and
authority of all park department personnel and shall fix and regulate the
compensation to be paid to the several persons so employed.
C. The City Manager is hereby empowered to set user fees for users of the Rark
facilities under the management. care and control ofthe City Council.
Section Two: That upon passage, this Ordinance shall become effective thirty (30) days
fiom date of first publication as prescribed by State Law.
PASSED.AND APPROVED this 26th day of April, 2001.
CITY OF
OKJ-,AHOMA
He
ATTEST:
Marcia Boutwell,
APPROVED AS TO :FORM:
Ronald D
MEMORANDUM
TO:
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OW ASSO
FROM:
ALTERNATE FUNDING SOURCE COMMITTEE
SUBJECT:
ALTERNATE FUNDING SOURCE
DATE:
April 18, 2001
BACKGROUND
The committee to review alternative funding sources for the fire department met for the
first time on November 5, 1999. The goal of the committee was to review, evaluate and
recommend an alternative funding source for the fire department. The committee
established the following objectives:
Research the available funding sources
DetelIDine the cost increase for an average family
Required enactment method
Amount of revenue generated
Minimum ISO requirements
Equipment and apparatus needs for the next 10
Benefits to the city
A survey of surrounding emergency services.
After extensive research was conducted, a report was drafted and presented to the
committee for review on April 9, 2001. The report identified each objective that was
identified in the previous meeting. The current needs of the department were identified
in order to obtain the approximate total funding needed within the next 10 years. These
were to the rating, fleet apparatus, construct additional
maintain current a telID
The findings of the committee were presented to the city council during a workshop. The
presentation included the specifics of each objective. There were five (5) funding sources
identified for Capital Outlay expenses. These included a sales tax increase, revenue
bonds, user fee, direct billing and utility surcharges. The lowest cost per family would be
a utility surcharge at $25.00 per family. To enact the utility surcharge, the Owasso City
Council would approve this type of funding source. This type of funding source would
generate approximately $156,000.00 annually. This would create the necessary revenue
needed to fund the items identified as major needs within the next ten (10) years. The
benefit to the City of Owasso would be in excess of $150,000.00 annually to be returned
back into the city's budget for use on other projects. A comparison of other surrounding
communities was conducted and the City of Owasso's funding sources are typically lower
than other communities.
COMMITTEE RECOMMENDATION
The committee recommends council approval of ordinance #675
Attachments: Project Proposal
Committee Report
Ordinance 675
MEMORANDUM
~\
TO:
J. JEFF HANCOCK, CITY MANAGER
FROM:
BOB ALLEN, FIRE CHIEF
SUBJECT:
ALTERNA TE FUNDING SOURCES
DATE:
November 5,1999
PROJECT PROPOSAL
The project proposal is to review and evaluate all possible funding sources for the fire
department.
BACKGROUND
CUlTently, the fire department engines (pumpers) are approaching their life expectancy.
Also, this year our 1974 engine was placed out-of-service, permanently, due to
mechanical and pump problems that were unable to be repaired.
In 1995, we were rated by insurance service organization (I.S.O.) and we received a
rating of six,_which is too high for a city of our The City of Owasso should be rated
no higher than However, to obtain that rating capital outlay monies need to be
available. This we now are to a
ladder truck.
In consideration of the rapid growth, we are experiencing and we feel this trend will
continue for several years. The need for an additional fire station is in the planning
stages now.
were a
"
team
'il. the available funding sources.
b. Determine the cost increase for an average family for each funding source,
'c. Determine how each funding source would require to be enacted?
~\
d. How much revenue would each funding source provide?
e. Establish the minimum ISO requirements
f IdentifY the m~jor equipment and apparatus needs for the next 10 years.
g. What benefits, ifany, would the entire city receive if the fire department
had an altemate.funding source?
h. Survey the surrounding area fire and ambulance services to determine
what fundin~ sources they have.
APPROACH
The project team has been assembled to conduct research and evaluate to determine the
future needs of capital outlay items and funding source. The project team members will
be assigned specific objectives to ensure a complete and thorough research and
evaluation.
BUDGET
A project budget $500.00 is projected.
calls, and printing. All will
will cover the cost materials,
through
Mayor Mark Wilken will serve as project
TEAM MEMBERS
team
The project is scheduled to stalt on November 17, 1999. A
January 18, 1999 is projected
completion date of
2
'b '
PROJECTED PROJECT TASK
TASK PROJECT TIME RESPONSmLE PERSON RESOURCES
Research & Evaluation 4 - weeks Project Team Phone, Mail,
Past Reports,
computers
Draft Proposal 4 - weeks Project Team Phone, Mail,
F AX, Printing,
computers
Forward Proposal 2 - weeks Proj ect Manager Mail, City Manager
~- Report
MAJOR MILESTONES
MODE DESCRIPTION DUE DATE RESPONSmILITY
1 Start November 17,1999 Project Team
2 Review & Research November 18, 1999 Project Team
3 Evaluation December 15, 1999 Project Team
Start Proposal Development ---
4 December 30, 1999 Project Team
5 Proposal Completed January 6, 1999 Project Team
- -" --
6 Proposal Submitted for Approval ~ y 18, 1999 Project Team
'--------. --
fire chief will manage the project will initiated at
various milestones throughout the project. The fire chief will advise the mayor, city
council, and city manager when the project termination checklist is completed.
1. Ensure completion of work at various milestones.
2.
Ensure payment
bills.
3.
team.
4.
5.
a
The project team will recommend a funding source sufficient to meet the future needs of
the Owasso Fire Department.
3
ATTERNATIVE FUNDING SOURCE COMMITTEE
APRIL 9, 2001
ALTERNATIVE FUNDING SOURCE COMMITTEE
INTRODUCTION
Analyze alternative funding mechanisms that adequately fund the capital outlay needs of
the Owasso Fire Department.
CURRENT NEEDS OF THE DEPARTMENT
To lower the present ISO (Insurance Service Organization) rating of six (6). Replace an
aging fleet of apparatus with dependable, technologically up-to-date apparatus. Construct
additional fire stations within the department's response area. Maintain the current level
of s,ervices for the community. And a long term plan for additional equipment and
apparatus..
NEEDS WITHIN THE NEXT TEN (10) YEARS
Continue the payment plan for the ladder tmck at an approximate cost of $300,000.00.
Also, replace the two (2) aging pumpers at a combined cost of $700,000.00. Constmct an
additional fire station at a cost of $450,000. Purchase a wildland/rescue apparatus to be
housed at the additional station, this apparatus could cost $150,000.00. Numerous types
of equipment will need to be replaced, for example: SCBA, tools, hoses, nozzles and
Jaws of Life at a cost of approximately $200,000.00. total funding needs next
ten would be approximately $1,800,000.00.
The objectives identified the committee are the establishment mlmmwn
requirements,--researc.hi.ng-Sillnmnding-..emer.gency-services_iunding .. EOlrrces,,--1lllcLlhe.
available types of funding. The amount of revenue generated by the funding source.
IdentifYing the annual cost family. How to enact each funding source the
benefits to the City Owasso.
sources
revenue
The lowest average yearly cost per household would be a utility surcharge at $24.00. The
expenditures for the other types are, bond issue $60.00, sales tax increase $80.00, user fee
$150.00 and direct billing $514.00.
ENACTMENT
To enact the utility surcharge, direct billing, and a user fee, the Owasso City Council
would approve these types of funding sources. A vote of citizens would be required to
enact a sales tax increase and bond issue.
PROJECTED GENERATED REVENUE
The bond issue, user fee and direct billing will generate 1.8 million dollars each over a
ten (10) year period. The sales tax increase could generate $1,125,000.00 yearly and a
utility surcharge of$156,000.00 annually.
MINIMUM ISO RATING
For a municipality the size of Owasso, typically an ISO rating of four (4) is awarded to
the community. The alternate funding source committee recommends a rating of four (4)
be established as a goal.
MAJOR NEEDS WITHIN TEN (10) YEARS
The replacement of two aging pumpers will be needed immediately. An additional fire
station will be required, to ensure adequate coverage of the response area. A wild land
vehicle will be needed to be housed within the additional station. Numerous pieces of
equipment will reach its maximum life expectancy within the next ten (10)
to be replaced; air bottles, ladders
An alternate funding source would retum excess $150,000.00 mmuaUy back into the
city's budget to use on other projects.
SURVEY
EMERGENCY
a
SOUTces are
#;
A sales tax increase would increase the local tax rate from 7.917% to
generated would fluctuate with the economy.
7%. The funds
A utility bill surcharge is currently funding the cost of Owasso's ambulance service. An
increase of $2.00 per month would generate the needed funds for fire and medical
servIces.
RECOMMENDATION
The recommendation of a utility bill surcharge of $2.00 per month would provide
$153,000.00 per year and the necessary 1.8 million over a ten (10) year time span.
If the option of $3.00 per month were recommended, it would generate $230,000.00 in
the first year and generate the necessary 1.8 million dollars in seven (7) years.
CONCLUSION
The enacting of a utility bill surcharge for the purpose of generating funds for needed
capital improvements for the fire department would require council action only. This
funding source is the least expensive of the sources reviewed and still capable of
generating needed fund. A utility bill surcharge would not compete with or eliminate
other fundin9 sources for both fire department and city needs.
RECOMMENDATIONS
Option 1
The recommendation of option one, Utility Bill Surcharge of $2.00 per household would
provide $12,750.00 a month and $153,000.00 per year for 6,500 taps.
Surcharge Year Monthly Annuallv Accrual
$2.00 1 $12,800.00 $153,600.00 $153,600
2 $13,312.00 $159,744.00 $313,344
3 $13,844.00 $166,134.00 $479,478
4 $14,398.00 $172,779.00 $652,257
5 $14,974.00 $179,690.00 $831,947
6 $15,573.00 $186,878.00 $1,018,825
7 $16,196.00 $194,353.00 $1,213,178
8 $16,843.00 $202,127.00 $1,415,305
9 $17,517.00 $210,212.00 $1,625,517
r-------' $218,621.00 $1,844,138
10 $18,218.00
2
recommendation of option Utility Bill Surcharge of $3.00 household, would
$19,200 a month and $230,400 6,500 taps.
Year
~-~"-
1
2
3
_'o_____~_~~___~.~_,_~~~._~_~_
4
5
6
7
8
9
10
-
Surchar e
$3.00
CITY OF
ORDINANCE NUMBER
AN ORDINANCE RELATING TO PART 13, PUBLIC
SAFETY. CHAPTER 2, FIRE DEPARTMENT, ARTICLE C,
AMBULANCE SERVICE. OF THE CODE OF
ORDINANCES OF THE CITY OF OW ASSO. OKLAHOMA,
AMENDING SECTION 13=236, FUNDING FOR
AMBULANCE SERVICE, TO PROVIDE FOR INCREASE
SERVICE FEE AND ALLOCATING USES THEREOF AND
DECLARING AN EFFECTIVE DATE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO.
OKLAHOMA, THAT. TO=WIT:
Section O~e: Part 13, Public Safety, Chapter 2, Fire Department" Article C, Ambulance
Service, ofllie Code of Ordinances of the City of Ow as so, Oklahoma, be amended in the
following respects, to-wit:
SECT19~ 13-236 fUNDING FOR AMBULAN~E SERVICE
A. For <!reaS within the corporate limits of the city receiving water service from the city
or areas within the corporate limits of the city receiving only sanitary sewer service from the city,
Iii water fate increase or a sewer mte increase, respectively. is established as follows:
1. For every single family residence, whether same is of a penmment nature Or
movf!ble manufactured housing, muhiwfamily dweHing, commercial or industrial establishment, as
defined under the zoning code of the city, there is hereby provided 8n increase in water iYJd/or
sewer mtes of Four Dollms C$4.0Q} per m.onth per residence or establishment above-referenced,
same to be charged and collected on a monthly bElSts by the Owasso Public Works Authority as in
the ease of existing sewel;: and other utility charges;
2. within multi.family residential dwellings may, to participate in the
ambulatlce service provided for herein, subscdbe to the ambulMce service for a monthly of
fpur Dollillll ($4.QQ}, such payable not less than biannually. those citizens residing within such
multi-family residentillJ dwellings, not SUbscribing to the ambulance service provided for
shaH be charged for emergency or non-emergency medical service based (m the exisdng fee
schedule therefore.
B. For areas outside corporate limits a subscription fee .is establish.ed. Any person
residing witbin the service area above designated, desirous of subscribing to the ambulance
filcrvice for the of the or the person's household metnbers, whether same be
on' mllY so upon the of a fee
person is connected to the water
per year if such person is not
A. There is established, under the provision of the Municipal
Sections 17-201 et seq. of title 11 of the Oklahoma Statutes, an enterprise fund, such to
artd apart from any departmental account within the general funds of the city, and
denoted as the Owasso AmbulMce Service Fund. Thimr-Seven an~ 5/1 (l Nr~ent (37.SJil of all
monies received for the benefit of the ambulance service herein created resulting from the
increased water and/or ~e""er mte herein chmged for subscription fees and Eight;y~five ~rcent
(85%) ofaH service fees, donations, or grants, shall be placed to the Owasso Ambulance Service
Fund to be utilized solely for ambulance service equipment or facility acquisition or improvement,
education, public relations, ambulance service personnel salaries, or other special uses rdated to
the ambulance service as recommended by the city manager and approved by resolution of the city
counciL
C. In addition to the foregoing there is hereby created pursuant to the provisions of
the Municipal Budget Act, Section 17-201 of Title 1 I of the Oklahoma Statutes, a capital
improvement fund, such to be separate and apart from any other existing capital improvement
fund with the city, and denoted as the Owasso Ambulance Service Capital Improvement Fund.
Fifteen percent (15%) of <til monies received for the benefit of the ambulance service herein
created, whether resulting from the increased water andJor sewJ:r rate herein charged, subscription
fees, service fees, donations, or grants, shaH be placed to the Owasso Ambulance Service Capital
Improvement Fund to be utilized solely for improvement related to equipment and facilities of the
ambulance service; provided, however, if no expenditures are made from the fund with a period of
five (5) years fi-om the date of initial deposit therein, then. in such event, no additional
accumulation therein shall occur and such percentage amount. subsequently received, shall be paid
into the Enterprise Fund. above created. for use for the purposes set forth in the Enterprise Fund.
SecdQB_T~o: The provisions ofthis ordinance SllWl become effective thirty (30) days
from the date of first publication as provided by state l(lw.
this _~__ day
2000,
;m~Q.4jO.or\f l'lIllP mer