HomeMy WebLinkAbout2001.04.17_City Council Agenda
4. Roll Call
3. Flag Salute
2. Invocation
Allan Harder
Human Resources Officer
1. Call to Order
Mayor Williams
AGENDA
on
Regular
April 17, 2001
TIME:
MEETING:
PUBLIC NOTICE OF THE MEETING OF THE
OW ASSO CITY COUNCIL
The staff recommends Council approval of Ordinance #672, and has listed this item in
the consent section of the agenda based on Council action on April 3, 2001 to approve
the annexation in concept and authorize an ordinance.
E. Action Relating to Ordinance #672, an Ordinance Providing for the Annexation of
37.86 Acres Generally Located NOlih ofE. 116th St N, East ofN Garnett Rd.
Attachment #5-E
The staff recommends Council approval of a one year extension of a contract with
Fuelman of Oklahoma to provide gasoline and diesel fuel through June 30, 2002 at a
bid margin of 8.5C per gallon over the Oil Price Index Service, and that the Mayor be
authorized to execute the extension agreement.
Action Relating to the Extension of a Contract for the Purchase Gasoline and
Diesel Fuel for City Vehicles.
Attachment #5-D
staff recommends Council approval and authorization to
execute the appropriate documents which approve collection
remittance of those funds to the City of Owasso.
Action Relating to an Agreements With Delta Phone Inc and Sure-Tel Inc for the
Collection of E-911 Funds and Remittance of Same to the City of Owasso.
Attachment #5-C
Approval of Claims.
Attachment #5-B
1
1
5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, remove an item
from consent request. A to adopt the Agenda is
Owasso City Council
Apri117,2001
Page 2
The staff will recommend that the Council designate the Mayor as the City's celiifying
official for environmental documents required by the grant and authorized by the Council.
7. Consideration and Appropriate Action Relating to a Request to Designate the Mayor as the
City's Certifying Officer as Provided for by the National Environmental Policy Act of 1969
for the Purpose of Assuming Overall Responsibility for the Environmental Review Process
for #9716 CDBG 00, Small Cities Grant for the Sidewalk Improvement Program.
Mr Armstrong
Attachment #7
The City Clerk has received a request from residents of Wilawood Addition to address the
City Council regarding an unpaved private drive being used by businesses in the 400 block
of East Second Street
6. Request to Address the Council.
Representative of Addition
Attachment #6
2000 to
staff
the consent section agenda based on
approve the easement closing and authorize an ordinance.
Action Relating to Ordinance #673, an Ordinance Providing for the Partial Closing of a
Utility Easement Crossing the Forest Creek Business Park Located on the West Side of
the North 76th Street North Adjacent to the
Owasso City Council
Apri117,2001
Page 3
The staff will recommend that the Council authorize the Mayor to execute a "Release of
Funds Request" as required by grant conditions.
10. Consideration and Appropriate Action Relating to a Request for City Council Approval of
a "Request for Release of Funds", and that the Mayor be Authorized to Execute Such
Documents as Required to Gain a Release of Funds for Project #9716 CDBG 00.
Mr Armstrong
See Attachment #7
The staff will recommend that the City Council authorize the Mayor to sign the
Environmental Certificate as required by the grant conditions.
Authorization
00.
Appropriate to a
the Mayor to an Environmental Certificate for Project #9716
Mr Armstrong
Attachment #7
as a
to execute
on
activity, and that
no
#7
8. Consideration and Appropriate Action Relating to a Request that a Finding of "No
Significant Impact on the Environmentll Will as a Result the #9716 00
Sidewalk Improvement Activity.
Armstrong
Owasso City Council
April 17, 2001
Page 4
The staff has completed the bidding process and will recommend that the bid for the
purchase and installation of a phone system for the new city hall/police station be awarded
to Dan-D Company, Catoosa, OK in the amount of $ 18,530.00.
13 . Consideration and Appropriate Action Relating to a Request for the Purchase and
Installation of a Phone System for the New City Hall/Police Station.
Mr McElrath
Attachment #13
The staff has completed the bidding process and will recommend that the bid for the
purchase and installation of network and phone cabling for the new city hall/police station be
awarded to Dan-D Company, Catoosa, OK in the amount of $15,841.24.
to a Request for the Purchase and
City Hall/Police Station.
Consideration and Appropriate Action Relating
Installation of Network and Phone Cabling for the
Ms Willson
Attachment # 12
12.
to execute
an
11. Consideration and Appropriate Action Relating to a Request for Council Approval or an
"Antidisplacement Plan" Project #9716 00.
Armstrong
Attachment #7
Owasso City Council
April 17, 2001
Page 5
The Mayor will offer appointments to a Yardwaste Committee to look into alternative ways
of yardwaste disposal, such committee authorized by the OPW A on April 3, 2001; and
appointments to fill vacancies on the Board of Adjustment and Planning Commission.
16. Consideration and Appropriate Action Relating to City Council Confhmation of Mayor's
Appointments.
Mayor Williams
Staff will recommend that the City Council authodze entering into a joint venture with the
Owasso School System and the YMCA of Greater Tulsa to conduct and fund a feasibility
study assessing the potential for a new YMCA to serve the City of Owasso, at a cost to the
City of $7500.00 for the City's portion of the feasibility study.
to
aNew
Relating to a Feasibility Study
15. Consideration and Appropriate
Serve the City of Owasso.
Mr Mitchell
Attachment # 15
to AUT Services Tulsa,
enter into a contract .
and authorization for the Mayor and City Clerk to execute all documents necessary to
complete the purchase.
14. Consideration and Appropriate Action Relating to a Request for the Purchase and
Installation of a Security System the New Hall/Police Station.
McElrath
Owasso City Council
April 17, 2001
Page 6
The staff will request that the City Council consider retiring to Executive Session for the
purpose of discussing contract negotiations with the FOP for FY 2000-2001 and FY 2001-
2002, and for the purpose of discussing litigation in the matter of arbitration between the
City of Owasso, Oklahoma and Fraternal order of Police Lodge No 149 regarding the
discharge of H Burl Cox.
21. Consideration and Appropriate Action Relating to a Request for an Executive Session for
the Purpose of Discussing Negotiations Between the City of Owasso and the FOP (Police);
and Litigation In The Matter of Arbitration Between the City of Owasso, Oklahoma and
Fraternal Order of Police Lodge No 149 Regarding H Burl Cox, Such Executive Session
Provided for in O.S. 25, Section 307-B(2), 307-B(1) and 307-B(4).
Mr Harder
20. New Business.
from
19.
18.
Manager.
from
17.
Owasso City Council
Apli117,2001
Page 7
24. Adjournment.
Relating to No
Oklahoma, Regarding
Consideration
Police Lodge v The City
Mr Harder
Mr Cates
Consideration and Appropriate Action Relating to a Contract Between the City of
and FOP Lodge #149 (Police).
Harder
Attachment
Owasso City Council
Aplil17,2001
Page 8
The staff has completed the bidding process and will recommend that the bid for the
purchase and installation of a phone system for the new city hall/police station be awarded
to Verizon Enterprise Solutions Group, Tulsa, Ok in the amount of$18,514.92.
13. Consideration and Appropriate Action Relating to a Request for the Purchase and
Installation of a Phone System for the New City Hall/Police Station.
Mr McElrath
The following is submitted as an addendum to the Agenda filed on April 1 2001, and amends
the recommendation on Item #13:
ADDENDUM TO AGENDA
on
Clerk and posted at city at 2
of Addendum filed in the office of the
April 16,
Regular
April 17, 2001
6:30 p.m.
Council Chambers, Owasso Community Center
TYPE OF MEETING:
DATE:
TIME:
PLACE:
PUBLIC NOTICE OF THE MEETING OF THE
OW ASSO CITY COUNCIL
Mayor Williams read and presented a proclamation to Dr Greg Strathe recognizing Strathe
Veterinary Hospital as Business of the Quarter for the Second Quarter of 200 1.
ITEM 5: READING OF MAYOR'S PROCLAMATION.
A quorum was declared present.
STAFF
Larry Mitchell, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
ABSENT
Rebecca Armstrong, Councilor
PRESENT
C "Will" Williams, Mayor
Mmy Lou Barnhouse, Vice Mayor
Melinda Voss, Councilor
Randy Brogdon, Councilor
Mayor Williams led in the flag salute.
Councilor Randy Brogdon offered the invocation.
to order at
The City Council met in a regular session on Tuesday, April 2001 the
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the Hall bulletin board at 4:00 on March 30, 2001.
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 3, 2001
",2,"
Ms Sorrells presented the item. Double Oaks Inc and John & Dorothy Buller have submitted a
petition for annexation of their property totaling approximately 37.86 acres. The property will be
developed by Heritage Construction Corporation. The zoning is cUlTently AG and will remain
AG until it is rezoned. The Technical Advisory Committee reviewed the request in January and
recommended approval. The Planning Commission reviewed the request in February and
recommended approval subject to celiification by Rural Water District #3 Washington County
that minimum state mandated fire protection standards be met. A letter was submitted by the
engineer of record for the water district certifying the District's ability to adequately serve the
property. Staff has received no negative comments from adjacent property owners. However,
several adjacent property owners were present at the Council meeting with questions concerning
the annexation. Lawrence Poynor asked if he would have access to city sewer. He currently has
a septic tank with lateral lines on the property being annexed. He stated that he has a problem
with the annexation if there is a problem with the sewer. He also said that he will work with the
developer of the land regarding the septic problem. Jeny Priddy questioned how the annexation
will affect him. He specifically was concerned about drainage. Following a lengthy discussion,
Community Development Director Stan Ewing suggested that the Council might consider
ITEM 7:, CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FROM HERITAGE CONSTRUCTION CORPORATION FOR ANNEXATION OF
A 37.86 ACRE TRACT OF LAND GENERALLY LOCATED NORTH OF E 1 16TH
ST N, EAST OF N GARNETT ROAD.
Motion carried 4-0.
Voss, Brogdon, Barnhouse, Williams
NAY: None
consent
a B on the consent included claims:
$38,752.68; (2) Ambulance Fund $1,892.55; (3) Ambulance Capital Fund $1 (4) Capital
Improvements $1,485.00; (5) Park Development $11,571.00; (6) Bond Projects $338,749.50;
(7) City Garage $4,586.30; (8) Workers' Comp Self Insurance $4,586.30; (9) Payroll
$156,884.85 (10) City Garage Payroll $2,071.91; (11) Ambulance Payroll $11,683.37. Item C
on the consent agenda requested approval of agreements with Reconex, Hubbard, OR and
Universal Telephone, Tulsa, OK for the collection ofE-911 funds and remittance of those funds
to the City of Owasso, and authorization for the Mayor to execute the agreements. Ms Voss
seconded by Mr Brogdon, to approve the consent agenda.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQ.1l.EST
FOR APPROV AL OF THE CONSENT AGENDA.
A. Approval of the Minutes of the March 20,2001 Regular Meeting.
Approval of Claims.
Action Relating to Agreements Hubbard, Universal
Telephone, Tulsa, for the 11 Funds and Same
to the
April 3, 2001
Owasso City Council
- 3 _.
Mr Roberts presented the item. The Street Division is requesting the purchase of a new dump
huck to supplement the present equipment fleet, which consists of a 1974 truck and a 1979 truck.
Specifications were developed to include as alternates to the base bid a centralized chassis
lubrication system and a dump body vibrator to increase operating efficiency. Bids were
received from four vendors and were opened in January. The low bidder failed to meet the
specifications requiring a three-year walTanty on parts and labor and did not bid on alternate #1.
The next low bidder, Tulsa Freightliner, met all specifications and bid on both alternates.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A BID FOR THE PURCHASE OEA_J2UMP ~RUCK FOR THE
STREET DIVISION.
Motion calTied 4-0.
AYE: Voss, Barnhouse, Brogdon, Williams
NAY: None
Sorrells that the Original of Owasso, platted prior to statehood, was an
arrangement of square city blocks, each bisected by an alley. Greenlee's Addition was platted on
the west side of Original Town and also had square city blocks bisected by an alley. Starlane
Addition, platted in 1955, overlapped Greenlee's Addition on the east side and was adjacent to
Block 5 of Original Town. No alleys were platted in Starlane Addition, which resulted in a
stubbed alley bisecting half a block and dead-ending at the Starlane Addition. The adjacent
property owners located within Block 5 of Original Town have requested that the alley be closed.
Staff mailed letters to utility providers in the area, and each provided signed certificates of
approval of the closing. Council approval of Ordinance #671 will formally close the alley.
Ms Voss moved, seconded by Ms Barnhouse, to approve Ordinance #671, closing the alley
located within Block 5 of the Original Town of Ow as so.
ITEM It;. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE
#671, AN ORDINANCE PROVIDING FOR THE CLOSING OF AN ALLEY:
LOCATED WITHIN BLOCK 5, ORIGINAL TOWN OF OW ASSQ.
Motion carried 4-0.
NAY:
continuing the item for two weeks to allow the applicant to address his questions to the
developer. Issues need to be satisfied between the original owner, the new owner, and
Mr Poynor regarding the lateral lines on the property being annexed. Councilor Voss reminded
everyone that the only questioned being considered is that of annexation, and that there are
several steps to taken before development begins, allowing time for the questions to be
platting will including
Ms
April 3, 2001
Owasso City Council
- 4. -
Marcia Boutwell, City Clerk
H C Williams, Mayor
Motion carried 4-0, and the meeting was adjourned at 7:03 p.m.
AYE: Barnhouse, Voss, Brogdon, Williams
NAY: None
Ms Barnhouse moved, seconded by Ms Vass to adjourn.
ITEM 14: ADJOURNMENT
None
ITEM 13: NEW BUSINESS.
No report.
No repOli.
ITEM 11: REPORT FROM CITY ATTORNEY.
No
NAY:
Voss, Brogdon, Barnhouse, Williams
Ms Voss moved, seconded by Mr Brogdon, to award the bid for the purchase of a 2001
Freightliner Model FL 70 dump truck to Tulsa Freightliner, Tulsa, OK in the amount of $50,983,
and authorization for payment.
April 3, 2001
Owasso City Council
Ms Willson explained the type of cabling needed for the project, based on research and
recommendation from Rusty McMurray of InfiNETe Technology Solutions. Bid specifications
were developed and mailed to eight vendors. Five bids were received and opened on April 9th.
Of those, three failed to meet the bid requirements. The two bids considered were from Dan-D
Company in Catoosa and Lorecom in Tulsa. Although the Lorecom bid is slightly lower than the
Dan-D bid, the cable and termination products bid by Dan-D are compatible, while those bid by
Lorecom may not necessmily work well together. Also, Dan-D submitted a bid for the phones,
which is the best bid received for that product. There are advantages to having the same
company install the wiring and the phones. This item will be on the April 1 ih City Council
agenda for action.
ITEM 3: DISCUSSION RELATING TO NETWDB1(ANDIELEEHONE CABLING FOR
THE CITY HALLIPOLICE STATION.
Jay Updike, engineer for the wastewater treatment plant expansion project. A tour of the plant
expansion to date was then conducted.
TOUR OF WASTEWATER TREATMENT PLANT.
quomm was declared present.
STAFF
Larry Mitchell, City Manager
Marcia Boutwell, City Clerk
Councilor
Will W-illiams, Mayor Melinda
Mary Lou Barnhouse, Councilor
Randy Brogdon, Councilor
Rebecca Armstrong, Councilor (in at 6:15)
to order at 5
The City Council and the Owasso Public Works Authority met in joint special session
on Tuesday, April 10, 2001 in the Recreation ofthe Community
OW ASSO CITY COUNCIL/OW ASSO PUBLIC WORKS AUTHORITY
MINUTES OF JOINT SPECIAL MEETING
Tuesday, April 10, 2001
- 2 -
Chief Allen said that a committee has been meeting for several months to review and evaluate all
possible funding sources for the fire department. Funding sources identified are sales tax
increases, revenue bonds, user fees, direct billings, and utility surcharges. Options seriously
ITEM 7: REVIEW OF ALTERNATE FUNDING SOURCES FOR FIRE DEPARTMENT.
Mr Jay Updike, engineer for the wastewater treatment facility expansion, conducted the public
hearing beginning at 7:00 p.m. He said the notice of hearing was published 30 days prior to the
hearing as required. He explained the project and said that staff anticipates an October bid date,
with constmction lasting approximately one year. The hearing concluded at 7:15 p.m.
ITEM 4: PUBLIC HEARING TO DISCUSS PROPOSED IMPROVEMENTS TO THE
WASTEWATER TREATMENT FACILITIES AND ASSOCIATED COSTS, AND
POTENTIAL ENVIRONMENTAL IMP ACTS.
Mr Rooney presented plans for the development of Preston Lakes Park, as well as the costs to the
City should ownership be turned over to the City. If the City receives the park, the developer
would make all the improvements and would enter into an agreement with the City for payback
of the funds expended. There was discussion concerning parking and "turn around" points on the
walking trail, as well as access to the park.
ITEM 8: UPDATE RELATING PRESTON LAKES PARK.
Mr McElrath said that bids were opened at 4:00 p.m, just prior to this meeting, and that staff had
not had time to review the bids. Bids were received from five vendors, and ranged in amount
from $34,663.89 to $73,816.00. Off-site monit0l1ng was bid as an alternate and is not included
the base bid numbers. Off~site monitoring will probably not be recommended because we will
have someone in dispatch at all times who can monitor the system. Staff plans to place this
on the April 1 ih City Council agenda if a review of the bids can be made and references checked
prior to the agenda packet going out.
STATION.
Mr McElrath explained that the City will be purchasing a Norstar digital telephone system
the new City Hall/Police Station facility, Bids were solicited fi'om approximately 15 vendors,
with five bids being Staff will be recommend that the system be purchased from
bid was 5 higher than
are the telephone
on 1 ih
ITEM 6: DISCUSSION RELATING TO PHONE SYSTEM FOR CITY HALL/POLICE
STbTION.
April 1 0, 2001
Owasso City Council
- 3 ..
Mr Rooney asked for dates to be suggested for a joint meeting with the Capital Improvements
Committee to discuss their financing report. Such a meeting was called for Thursday, April 26th
from 5:00 - 6:30 p.m. at the community center.
Mr Mitchell said that agreement has been reach with the FOP for a contract for FY 2000-2001
and FY 2001-2002. The lodge has ratified the contract, and it will be placed on the April 1 ih
City Council agenda for action. An Executive Session will also be placed on the agenda to allow
the Council to discuss the contract if they desire. A copy of the full agreement will be
distributed to the Council in their agenda packets.
ITEM 12: REPORT FROM CITY MANAGER.
Mr Mitchell presented the latest figures in the budget preparation process. He said these figures
do not include any personnel costs. It is planned to hold the budget hearing at 6:00 p.m. on May
8th at the Community Center.
ITEM 11: GENERAL DISCUSSION AND BUDGET PREP ARA nON UPDATE.
Mitchell said that the YMCA is considering expanding their Owasso facility to include new
programs and expand existing programs. Discussions have been held between the City, YMCA,
and School System concerning some type of joint venture, so that all entities would have access
to the expanded facilities. It has been proposed that a feasibility study be conducted to assess the
potential for a new facility, with all three entities sharing in the cost of the study. The City's
share would be approximately $7500. This item will be on the April 1 ih Council agenda for
action.
Ewing told the that there have been where the grading of to
developed has occurred without an approved site plan. This often results in damage to adjacent
properties. An ordinance is being proposed that will address developing, excavating, grading,
land filling, retaining, berming or diking of land within the city limits. It would also define terms
and adopt standards for earth change and erosion control. Following discussion, staff was
directed to discuss the proposed ordinance with the Developer's Council at their next meeting to
receive their comments.
discussed by the committee were revenue bonds, sales tax increase, and utility bill surcharge,
The recommendation of the committee is utilization of the utility bill surcharge, increasing the
current surcharge by $2.00 per month. Councilors had questions concerning comparisons to
other communities and requested hard copies of the slide show presented. It is anticipated that a
special meeting will be called to adopting an ordinance amending the current flmding
April 10, 2001
Owasso City Council
April 10, 2001
C Williams, Mayor
~ 4 ~
Marcia Boutwell, City Clerk
was aalOurnea at 8
Barnhouse,
NAY: None
Ms Barnhouse moved, seconded by Mr Brogdon, to adjourn.
ITEM 13~ ADJOURNMENT:
Owasso City Council
City of Owasso
Claims 4/17/01
Fund Department Total
General 105 Municipal Court 284.14
110 Managerial 919.02
120 Finance 6.13
'150 General Government
160 Community 1
170 886.25
17f, Information 182.45
181 Support Services 421.81
190 Cemetery 838.25
201 Police Services 7,776.98
2'15 Police Communications 47.00
221 Animal Control 828.37
250 Fire Services 8,961.02
280 Emergency Preparedness 160.84
300 Streets 10,518.95
515 Park Maintenance 4,334.59
550 Community Center 1
710 Economic Development 12.50
"115 OEDA Work Plan 25.00
TOTAL 46,044.89
Ambulance 255 Ambulance 3,602.75
TOTAL 3,602.75
E-911 E-911 Services 2,176.84
TOTAL 2,176.84
Capital Improvements 96th Street Signalization 45,887.31
TOTAL 45,887.31
Bond Projects City Hall/Police Station 423.46
TOTAL 423.46
OPGA Merchandise 6,181.90
Food and Beverage 1,215.41
600 Golf Shop 220.90
610 Golf Course Maintenance 4,886.95
670 Food and Beverage Operations 238.50
690 Golf Administration 215.25
691 Clubhouse 1,575.09
800 Debt Service 38,748.08
TOTAL 53,282.08
OPWA 400 Administration 1,973.87
405 Utility Billing 3,200.32
420 Water 25,889.65
450 Wastewater treatment plant 19,679.89
455 Wastewater Collection 2,626.10
480 Refuse Collections '16,431.39
485 Recycle Center 10,664.7'5
TOTAL 80,465,97
OPWA 450 Wastewater Treatment Plant .08
TOTAL ,08
OPWA Sewer Line Extension Debt Service
TOTAL
City Garage 185 City Garage 2,443.47
TOTAL 2,443.47
Workers' Comp Self Insurance 150 Workers' Comp 4,997.76
TOTAL 4,997.76
CI@ims TOltal
Council Member
Council Member
Mayor
April 1
APPROVED:
Ambulance Fund
04/07/01
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE
1. Agreement with Delta Phone Inc
2. Agreement with Sure-Tel Inc
3. Owasso City Ordinance #571
ATTACHMENTS
Staff recommends Council approval and authorization for the Mayor to execute the appropriate
documentation which allows Delta Phone Inc and Sure-Tel Inc to provide service to Owasso
citizens and to collect identified E-911 fees.
RECOMMENDATION:
The latest requests are from Delta Phone Inc, Delhi, LA and Sure-Tel Inc, Oklahoma City, OK.
The attached agreements authorize Delta and Sure-Tel to collect the E-911 service fees assessed
on local access lines and remit same to the City of Owasso.
The City of Ow as so provides Emergency 1 service to citizens with specifically
identified telephone prefixes. Agreements have been made with the telephone service providers
that provide, in accordance with Ordinance #571, five percent (5%) of the customer's
telephone bill to be returned to the City of Owasso to aid in the suppOli of providing this
emergency communication service. Until September of 1998, Southwestern Bell Telephone was
the only emergency provider for our customers. Since then several telephone providers have
requested agreements with the City to provide telephone service to our citizens, and to collect the
E-911 service fee assessed on local access lines and remit that fee to the City of Ow as so.
BACKGROUND:
April 10, 2001
THE HONORABI-lE MAYOR
CITY
MEMORANDUM
(a) Identifying City's boundaries for police, fire and emergency medical services
and providing this information to Southwestem Bell Telephone on the forms
provided by Southwestern Bell. _ 1 _
3. The City will be responsible for implementation and ongoing administration of all E-
911 data management associated with its E-911 service. The City's responsibilities
include:
2. Service is provided solely for the use and benefit ofthe City and the provision of such
service shall not be interpreted or construed as creating any obligation of Delta
toward, or any right of action on behalf of any third party or other legal entity.
1. As authorized by the Nine-One-One Emergency Number Act, 63 O.S. Supp 1996,
Sections 2814 and 2815, as amended, and the City's ordinance Number 571, Delta
shall collect from service users and remit to the City the E-911 service fee assessed
on local exchange access lines. For this service, Delta shall retain two percent (2%)
ofthe total amount collected.
NOW, THEREFORE, it is mutually agreed between the parties as follows:
WHEREAS, Delta, through SWBT resale, is willing to :furnish and maintain said features,
subject to the terms and conditions set forth, as well as those contained in its approved tariff.
WHEREAS, Delta, offers its subscribers Enhanced Emergency Number 1)
resale Southwestern Telephone (SWBT) service; with SWBT providing the
actual 1 including, not limited the development a Master Street Address
Guide (MSAG), selective routing, Automatic Location Identification (ALl) and Automatic
Number Identification (Am) services; and Delta providing the billing and collection 1
assessments from the end-users; and,
WHEREAS, pursuant to its obligation to provide telecommunications serVIces to
subscribers within its certified areas; and,
Enhanced Number 11
the 1 th day April, 2001, by and between
its at
AGREEMENT FOR ENHANCED EMERGENCY
NUMBER (E-911) SERVICE
Delta Agreement - Page 2
8. Delta shall not be liable to the City for damages arising out of errors, interruptions,
defects, failures or malfunctions of E-911 Services, including but not limited to,
damages arising from errors or defects of associated equipment and data processing
systems.
7. While it is the intent of the City to renew this Agreement, the parties agree and
understand that the City, being a political subdivision of the State of Oklahoma,
cannot be bound in this Agreement past its current fiscal year ending June 30, 2001.
Therefore, the parties agree that the contract's term shall be from the date of execution
through the end of the City's current fiscal year, and that the parties upon mutual
agreement may renew this Agreement at the end of the contract term for successive
one year periods. In no event shall the City be bound to any such renewal until and
unless the City approves the renewal and it is executed by the authorized official of
the City. In no event shall the City be obligated financially or otherwise or be subject
to any penalty or damage for failure of the City to renew this Agreement.
Delta's Credit Records and Billing Records are confidential and proprietary. The City
will maintain the confidentiality of these records and will establish controls to ensure
this information is used only in connection with City's provision ofE-911 Service.
The parties hereto further agree that, in the absence any delay occasioned by events
or factors which are beyond the control Delta, the in-service date for the
by this Agreement shall as soon as possible.
4. MSAG updates will be processed by SWBT as quickly as reasonably possible after
receipt of information from the City. The ALl data file will be updated as quickly as
reasonably possible following completion ofthe order for service.
(b) Coordinating the accuracy of the Master Street Address Guide (MSAG)
information used to update the Automatic Location Identification (ALI) data file
and advising SWBT of any changes in street names, establishment of new
streets, changes in address number used on existing streets, closing and
abandonment of streets, changes in local jurisdictional boundaries, annexation,
or any other matter that will affect the of any 11 call to the
City to
Delta Agreement - Page 3
The address to which notices may be given or made by either party may be changed
by written notice given by such party to the other pursuant to this paragraph.
Ms DeLora LaPrarie
Delta Phone Inc
PO Box 784
Delhi, LA 71232
To Delta
City of Owasso
Ronald D Cates, City Attorney
PO Box 180
Owasso, OK 74055
To the City:
All notices or other communications changes hereunder (other than MSAG file
changes) shall be deemed to have been duly given when made in writing and
delivered in person or deposited in the United States mail, postage paid and addressed
as follows:
The City and Delta agree to comply with all applicable Federal, State and laws,
regulations, and codes the perfonnance of this Agreement
11. failure of either party to enforce any of its provisions this Agreeu:n.ent, or a
waiver thereof in any instance, shall not be construed as a general waiver or
relinquishment on its any but at the same shall,
and remain full and effect.
xees to
to infoffilation to
agents of the City who, during the course their employment need to have
access to such data for the purpose impl.ementing and administering 1
Services. When such information is no longer needed for that purpose, the City will
return such information to Delta at Delta's reasonable request.
9. Neither party shall be held responsible for any delay or failure in performance under
this Agreement to the extent that such delay or failure is caused by circumstances
beyond the control of such party, including without limitation, fire, flood, explosion,
war, acts of omissions of carriers and other similar conditions ("Force Majeure
Condition"). If a Majeure Condition the party whose performance is
affected shall notify the other patiy and shall resume as soon as
Delta Agreement - Page 4
(b) The City shall have the right to cancel this Agreement in the event of the
violation by Delta of any terms and conditions hereof upon ninety (90) days
written notice of cancellation to Delta and failure by Delta to cure such violation
within such period.
Delta shan have the right to cancel this Agreement in the event the violation
the City of any of the terms and conditions hereof upon ninety (90) days
written notice of cancellation to the City and failure by the City to cure such
violation within such period.
as
this
the right to
1
the City
170 Delta further agrees that there will De no
this Agreement.
assessment
11 et
Delta further acknowledges that this Agreement is subject to the appropriation
sufficient funds in each fiscal year which E-911 Services are provided and, the
event of the failure of the City to appropriate funds as herein provided, this
Agreement shall be null and void without further action by the City. (Oklahoma
Constitution, Article 10, Section 26).
IS
Agreement contains the entire Agreement the parties with
described herein, and no other Agreement, statement, or
party, or to any employee, officer, or either
shall or
to
by
is 110t
15.
14. The terms of this Agreement, and each of them, cannot be waived, altered or
amended unless the same be consented to in writing by the parties hereto.
Delta Agreement - Page 5
-t JJ. af/JJ~
:?t~~,
ATTEST:
Vd~ E. 11"";$ ~;/
Printed Name & Title
D
THE OF
IN WITNESS WHEREOF, said paliies have caused this Agreement to be executed in
their behalf as of the date indicated below.
-
-
(a) Identifying City's boundaries for police, fire and emergency medical services
and providing this information to Southwestern Bell Telephone on the form
provided by Southwestern Bell.
3. The City will be responsible for implementation and ongoing administration of all E-
911 data management associated with its E-911 service. The City's responsibilities
include:
2. Service is provided solely for the use and benefit of the City and the provision of such
service shall not be interpreted or construed as creating any obligation of Sure-Tel
toward, or any right of action on behalf of any third party or other legal entity.
1. As authorized by the Nine-One-One Emergency Number Act, 63 O.S. Supp 1996,
Sections 2814 and 2815, as amended, and the City's ordinance Number 571, Sure-Tel
shall collect from service users and remit to the City the E-911 service fee assessed
on local exchange access lines. For this service, Sure-Tel shall retain two percent
(2%) of the total amount collected.
NOW, THEREFORE, it is mutually agreed between the parties as follows:
WHEREAS, Sure-Tel, through SWBT resale, is willing to furnish and maintain said
features, subject to the terms and conditions set forth, as well as those contained in its approved
tariff.
WHEREAS, Sure-Tel, offers its subscribers Enhanced Emergency Number
through resale of Southwestern Telephone (SWBT) with
11 including, not limited the development a Master Street
Guide (MSAG), selective routing, Automatic Identification the
Automatic Number Identification (ANI) services; and Sure..Tel providing the billing
collection of 1 assessments from the end-users; and,
WHEREAS, pursuant to its obligation to provide telecommunications to its
subscribers within its certified areas; and,
AGREEMENT FOR ENHANCED EMERGENCY
NUMBER (E-911) SERVICE
Sure-Tel Agreement - Page 2
8. Sure-Tel shall not be liable to the City for damages arising out of errors, interruptions,
defects, failures or malfunctions of E-911 Services, including but not limited to,
damages arising from errors or defects of associated equipment and data processing
systems.
7. While it is the intent of the City to renew this Agreement, the parties agree and
understand that the City, being a political subdivision of the State of Oklahoma,
cannot be bound in this Agreement past its current fiscal year ending June 30, 2001.
Therefore, the parties agree that the contract's term shall be from the date of execution
through the end of the City's current fiscal year, and that the parties. upon mutual
agreement may renew this Agreement at the end of the contract term for successive
one year periods. In no event shall the City be bound to any such renewal until and
unless the City approves the renewal and it is executed by the authorized official of
the City. In no event shall the City be obligated financially or otherwise or be subject
to any penalty or damage for failure ofthe City to renew this Agreement.
Sure.,Ters Credit Records and Billing are confidential proprietary.
City will maintain the confidentiality of these records and will establish controls to
ensure this infonnation is used only connection with City's provision of E-911
Service.
The parties hereto further agree that, in the absence any delay occasioned by events
or factors which are beyond the control of Sure-Tel, the in-service date for the
covered this shall as soon as possible.
MSAG updates will processed by as quickly as reasonably possible after
receipt information :from the City. The ALl data file will be updated as quickly as
reasonably possible following completion ofthe order for service.
(b) Coordinating the accuracy of the Master Street Address Guide (MSAG)
information used to update the Automatic Location Identification (ALl) data file
and advising SWBT of any changes in street names, establishment of new
streets, changes in address number used on existing streets, closing and
abandonment of streets, changes in local jurisdictional boundaries, annexation,
or any other matter that will affect the routing of any 1 call to the Citis
desires to have made
occurred" basis,
to
Sure- Tel Agreement - Page 3
The address to which notices may be given or made by either party may be changed
by written notice given by such party to the other pursuant to this paragraph.
Ms Phyllis Stumbaugh
Sure-Tellnc
5 N McCormick Ave
Oklahoma City, OK 73127
To Sure-Tel
City of Owasso
Ronald D Cates, City Attorney
PO Box 180
Owasso, OK 74055
To the City:
B. All notices or other communications changes hereunder (other than MSAG file
changes) shall be deemed to have been duly given when made in writing and
delivered in person or deposited in the United States mail, postage paid and addressed
as follows:
The City and Sure-Tel agree to comply with all applicable Federal, and
laws, regulations, and codes in the performance of this Agreement.
11. The failure either party to enforce any of its provisions of this Agreement, or a
waiver thereof in any instance, shall not constmed as a general or
relinquishment on its part any such but at the same shall, nevertheless,
and remain full force and
to
confidential to refrain from disseminating information except to
and agents of the City who, during the course of their employment need to have
access to such data for the purpose of implementing and administering 11
Services. When such infolTImtion is no longer needed for that purpose, the City will
return such information to Sure-Tel at Sure..Tel's reasonable request
10.
9. Neither party shall be held responsible for any delay or failure in performance under
this Agreement to the extent that such delay or failure is caused by circumstances
beyond the control of such party, including without limitation, fire, flood, explosion,
war, acts of omissions of carriers and other similar conditions ("Force Majeure
Condition"). If a Force Majeure Condition occurs, the party whose performance is
affected shall notify the and shall resume performance as soon as
Sure-Tel Agreement - Page 4
(b) The City shall have the right to cancel this Agreement in the event of the
violation by Sure-Tel of any terms and conditions hereof upon ninety (90) days
written notice of cancellation to Sure-Tel and failure by Sure-Tel to cure such
violation within such period.
Sure- Tel shall have the right to cancel this Agreement in the event the
violation of the City of any of the terms and conditions hereof upon ninety (90)
days written notice cancellation to the City and failure by the City to cure
such violation within such period.
this Agreement as
the right to
and the City shall
18.
17. Sure- Tel further agrees that there will be no additional charges incurred by the City
upon execution of this Agreement.
further is to the
sufficient funds in 1 are provided and,
event of the failure of the City to appropriate funds as herein provided, this
Agreement shall be null and void without further action by the City. (Oklahoma
Constitution, Article 10, Section 26).
1
15, This Agreement contains the entire Agreement of the parties with respect to the
service described herein, and no other Agreement, statement, or promises made by
any party, or to any employee, officer, or agent, of either party, which is not
the shall binding or valid,
14, The terms of this Agreement, and each of them, cannot be waived, altered or
amended unless the same be consented to in writing by the parties hereto.
1. Contract Extension Agreement
ATTACHMENTS:
Staff recommends that the City Council extend the contract with Fuelman of Oklahoma for fleet
fuel management services for FY 2001-2002 at a margin of 8.5~ per gallon for gasoline and
diesel fuel, and that the Mayor be authorized to execute the Contract Extension Agreement.
RECOMMENDATION:
Fuelman did extend their contract for FY 2000-2001, and they were contacted on April 4, 2001
concerning their intent for contract renewal for the second year. A Contract Extension
Agreement was mailed to them on the same day, and that Agreement has been executed by
Fuelman management indicating their willingness to extend the contract through June 30, 2002.
In September of 1998, Systems was purchased by Fuelman of Oklahoma. Fuelman honored
the GO! Systems contract for the remainder of the fiscal year, and the fleet fuel management
service was re-bid for the 1999-2000 fiscal year. Fuelman was the successful bidder, at a margin
of 8.5~ per gallon. The contract contained a provision that allows for the contract to be extended
for successive one-year terms for a period of up to three years if agreed to by both parties in
writing not less than sixty days prior to the expiration of the initial one-year term or of any
successive one-year terms.
The first contract for privatized fleet fuel services was awarded to Systems on October 5,
1993, following the bidding practices required by law. Contract terms stated that Systems
would supply fuel the city a seven days a week, at a margin 7 ~
gallon, based on the average wholesale cost of fuel on a weekly basis. The contract
was re-bid each succeeding year through FY 1997-98, with Systems awarded each bid,
1 2000
THE HONORABLE MAYOR
OW ASSO
MEMORANDUM
Marcia Boutwell, City Clerk
ATTEST:
H C Williams, Mayor
CITY OF OW ASSO, OKLAHOMA
The City of Owasso, Oklahoma agrees to an extension the above referenced contract
between the City of Owasso and Fuelman of Oklahoma for a of twelve months between
July 1, 2001 and June 30, 2002.
FUELMAN
to
FUEL MANAGEMENT SERVICE
CONTRACT EXTENSION AGREEMENT
1. Location Map
2. Ordinance No. 672
ATTACHMENTS
Staff recommends approval of Ordinance No. 672.
RECOMMENDATIONS
Ordinance No. 672 would formally adopt the action taken by the City Council at the April 2001
meeting.
At the April 3, 2001 regular meeting, the City Council unanimously approved an annexation
petition for a acre, more or less, land located 116tl1 N. and east
N.
BACKGROUND
April 11, 2001
MEMORANDUM
1. Location Map
2. Ordinance No. 673
ATTACHMENTS
Staff recommends approval of Ordinance No. 673.
RECOMMENDATIONS
Council at the August 15,
Ordinance would formally adopt the action taken the
2000 meeting.
At the August 15, 2000 regular meeting the City Council unanimously approved a request for the
a of a utility easement located within Industrial
BACKGROUND
Aprilll,2001
HONORABLE
CITY
MEMORANDUM
ALL THAT PART OF FOREST DRIVE INDUSTRlAL PARK, CITY OF OW ASSO,
TULSA COUNTY, OKLAHOMA, DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHEAST CORNER OF LOT 6, FOREST DRlVE
INDUSTRIAL PARK; THENCE N89024'43"E A DISTANCE OF 5.00 FEET; THENCE
NORTH A DISTANCE OF 94.76 FEET; THENCE NI7019'53"E A DISTANCE OF
6.16 FEET TO THE POINT OF BEGINNING ON THE NORTH LINE OF LOT 6;
THENCE N17021 '54"E A DISTANCE OF 155.76 FEET; THENCE N1301T04"E A
DISTANCE OF 319.52 FEET; THENCE N76042'56"W A DISTANCE OF 5.00 FEET;
THENCE NOoo04 'OO"W A DISTANCE OF 1 00.00 FEET; THENCE S89025' 11"W A
DISTANCE OF 15.00 FEET; THENCE SOoo04'00"E A DISTANCE OF 98.11 FEET;
THENCE S1301T04"W A DISTANCE OF 317.77 FEET; THENCE S1704T57"W A
DISTANCE OF 161.21 FEET; THENCE EAST A DISTANCE OF 20.00 FEET TO THE
POINT OF BEGINNING, CONTAINING 13,107 SQUARE FEET OR 0.302 ACRES.
Section 1. The following described utility easement, be, and the same is hereby closed to the
public use, to-wit:
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA, THAT,
WHEREAS, the above holders of ft'anchise or purported holders of a ft'ancmse that may
purport to have a special right or privilege to use said utility easement have waived their
objections to the closure of said easement, if any.
WHEREAS, pursuant to Title II, Oklahoma Statutes, Section 42-110, the only holders of
a franchise or purported holders of a franchise that may purport to have a special right or
privilege to use said utility easement are Public Service Company of Oklahoma, and/or
Oklahoma Natural Gas Company, and/or Southwestern Bell Telephone Company, and/or Cox
Communication; and,
BEGINNING AT THE SOUTHEAST CORNER OF LOT 6, FOREST DRlVE INDUSTRlAL
PARK; THENCE N89024'43"E A DISTANCE OF 5.00 FEET; THENCE NORTH A
DISTANCE OF 94.76 FEET; THENCE NI7019'53"E A DISTANCE OF 6.16 FEET TO THE
POINT OF BEGINNING ON THE NORTH LINE OF LOT 6; THENCE N17021 '54"E A
DISTANCE OF 155.76 FEET; THENCE N1301T04"E A DISTANCE OF 319.52 FEET;
THENCE N76042'56"W A DISTANCE OF 5.00 FEET; THENCE NOoo04'00"W A
DISTANCE OF 100.00 FEET; THENCE S89025'11"W A DISTANCE OF 15.00 FEET;
THENCE SOoo04'00"E A DISTANCE OF 98.11 FEET; THENCE S1301T04"W A DISTANCE
OF 317,77 FEET; THENCE S1704T57"W A DISTANCE OF 161.21 FEET; THENCE EAST A
DISTANCE OF 20.00 FEET TO THE POINT OF BEGINNING, CONTAINING 13,107
SQUARE FEET OR 0.302 ACRES.
Oklahoma, described
Tulsa
All that part of Forest Drive Industrial
as follows:
said utility easement is described as follows:
the has deemed it neceSSlJ1)' lJ11d expedIent to
close to public use a portion of a certain utility easement;
AN ORDINANCE CLOSING TO THE PUBLIC USE A PORTION OF A UTILTIY
EASEMENT LOCATED WITHIN FOREST DRIVE INDUSTRIAL PARK, AN
ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF
OKLAHOMA, AND RETAThTING UNTO SAID CITY OF OW ASSO, OKL.AHOMA,
THE ABSOLUTE RlGHT TO REOPEN SAME WITHOUT EXPENSE TO THE
MUNICIPALITY, AND REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT HEREWITH.
CITY OF OW ASSO
ORDINANCE NO. 673
I
if
~J
The Residence of Wilawood
Enclosed is a copy of our petition and we sincerely
thank you for your time and attention to this matter.
our homes and
taken care of as soon as possible
neighborhood and the protection of
of our
cars. .!(c
for the health
must be
problem, but as
feel that this
help to put an end to
today.. .no help and no
for
solution! We
of
this serious
There have been numerous request in the past 3 years
being carried by the south winds and covering our homes
and cars just to the north. The properties getting
the worst part of this dust are 400, 402, 403, 404, 405,
406 East 3rd Street.
industrial buildings located at 40Lf, 406, 408, LflO East
2nd Street. This has resulted in more dirt and dust
been an excessive amount of traffic in and out of the
With these increased businesses, there has
2nd StreeL
Since that petition date, there has been 2 new business
built and the one business has expanded on the part of
We have called Tim Rooney and Ted McCord on numerous
occaSSlons about this problem and nothing has been done,
except that the owner has added more gravel.
The residence of Wilawood have read and signed a
petition and delivered it to the City Clerk, Marcia Boutwell
on September 11, 1989, and still nothing has been done
to eliminate the gravel dust arising from the .6,00 block
of East 2nd Street.
inside our homes.
amount of dust on everyth
the paint on our cars, as well as, leaving a tremendous
to breathe and it also damages
very idtat
It 1
orhood.
gravel d\lst that invades our nel
and \lnheal
the hazal:dour
ing
someth
l,O get
1998,
i 1 ,
r
done
since long before our petition of September
been try
We, the residence of the Wilawood Addition, have
To the Members of the Owasso City Council:
April 11, 1998
~ 'fvy/~
lJeiJ 5'111 I
({5 rJ If /I ,0
'4. ~'Y' ~lAMid~J)
. , 3JII.- tt
16. J~a'tJ"
~ cyvil
8'd~'d::L~1~
l/6J1, E "3@~
10. ltJr;!J4~~;P~
5 () t, IE yA;P f''T
12. -P~I1, ~~
, Lip I E Jl ~d ()t.-' 4 i'$(J
e-k
2. f~J~Q
Y6 s c. eel
36.
35,
34.
33.
32.
~ Jb CrhA{
q Iii /q R ~,vJ-~
jo~
29.
3 I .
30.
28.
23.
27 .
26.
25.
24.
22.
2 I.
20.
19.
(velY
V ,-{l' ~
17.
6.
1.J1vj,p ~~
If".} J:',,} ~
3,1{Q7 fOrtE"
5. ~;C:.
/ .fi" 30<{ F :s de(
7. <<U!3L
t1D'z, iE, 3rd fL
9. ,/ ' e
/fJeu1 Iv, L(.\,J~fi
50'/ r::: $r.:..4 Sr-,e.e..-i'.
II.QdJ.~~L
(/SlJ $ c: J ~ .Sf// -
13./~J) 1fi;~
Jof e }17if7
IS. '1YlrJ ~ .-
1/ () :L cf. 2J;wj. 5/;, I
4.
He \~ANT something done and feel this problem deserves "direct and immediate"
attention in order for us to live "healthy" lives as citizens of Owasso.
We understand a COll1plaint >vas made about this particular problem about t,.]O
years ago, and nothing was done. A verbal complaint ~7as made to Hary Lou
Barnhouse then mayor, and again tvlO months ago checking with her to see
if anything was being done.
\'}e the residence of East 3rd St, between Birch and Elm Place, in Wilawood
addition, would like to file a complaint of the substance and condition
of the "private drive" on East 2nd nO\07 being used for business. The dust
from this gravel type road has greatly damaged our paint jobs on our cars
and diminished the quality of our homes, on a daily basis. This is also
very hazardous to our health as it invades our breathing and allergies.
(!tijJ!..cjJ 1IIIdelI
,
,
This appointment is to fill the unexpired term of Bob Randolph, ending on June 30 2003.
PLANNING COMMISSION
Dewey Brown
10804 E 99th St N
Term Ending 6/30/03
This appointment is to fill the unexpired teml of Susan Kimball. It is my recommendation that
the Council confirm this appoint for the remainder of the telm ending on June 30, 2001, and for
the term July 1,2001 thru June 30, 2004. This would eliminate the need for a reappointment of
this position in two months.
BOARD OF ADmSTMENT
David Hall
10205 E 89th St N
Term Ending 6/30/04
It is, therefore, the purpose of this memorandum to recommend for Council confilmation the
appointments to the following.
Pursuant to authority contained Section subsection (e) the
the has established ordinances for the to
appoint members to boards, commissions, trusts, committees; such appointments
subject to confirmation by the Council. Additionally, the has established the same
procedure, by precedent, for those appointments not specifically addressed by ordinance. There
is currently one vacancy on the Board of Adjustment and two vacancies on Planning
Commission as a result of resignations. Appointments need to be made to fill those vacancies, as
well as appointments to a newly created short-term Yardwaste Disposal Review Committee.
1 1
WU.lL
MEMBERS
OF
THE CITY
MEMORANDUM
Letters of Resignation from Susan Kimball, Bob Randolph, and Lany Helton
ATTACHMENTS:
I recommend Council confirmation of the appointment of David Hall to the Board of Adjustment
for a term ending on June 30, 2004, Dewey Brown to the Planning Commission for a term
ending on June 30, 2003, and Bill Williams to the Planning Commission for a telID ending of
June 30, 2004; as well as confirmation of the appointments listed to the Yardwaste Disposal
Review Committee.
RECOMMENDATION:
In addition to the committee appointments, Mr Michael Patton of the Metropolitan
Environmental Trust has agreed to assist the committee in an advisory capacity.
12707 E 78th N
Scott Blaker
8808 N 12pt East
Patricia Marlar
306 N Birch
Roberts, Chair (staff representative)
Randy Brogdon (Council representative)
Shane Williams (Youth Leadership Owasso)
12906 E 80th N
Young
12409 E 80th N
it
PLANNING COMMISSION
Bill Williams
1807 N Elm
APPOINTMENTS
APRlL 17,2001
PAGE 2
Susan Kimball
8u~ ~1~'
Sincerely,
Thank you again for giving me the opportunity to serve.
However, due my health, I must tender my resignation the board,
effective immediately. I have always wanted to give my best to any project
or position I have undertaken and do not feel I could do so at this time.
me to serve as a
a half. has an enlightening
things
to manK you
of Adjustment this
and me
Mayor
City of
1
(918) 272~2251
fAX (918) 2724999
Bob Randolph
to
Letter Resignation
tbh
I
2001
207 South Ced.u
PO Box 180
Ow@sso, OK 74055
wasso
(918) 272~2251
FAX (918) 2724999
Larry Helton
Sincerely,
I have enjoyed the opportunity to
I
Letter of Resignation
March
207 South C~dal'
PO BO:lt: 180
OK 74055
wasso
ity of
Lutz
Mr. Rooney said the citizens have been infonned in the past that the area in question is
private property and that the City can not provide paving here. I would assume that it is a
civil matter between property owners and may be a situation for a civil suit.
jYIUlHtan CHen In rue cmzens' letter to over
parking areas. There should no dust fi.om the
The 1995 INCOG map shows some existing structures. There are now several fairly new
prefab steel buildings housing light industrial businesses. The 2nd Street dedication ends
at the property line a at NW comer of 2nd Birch (immediately west
through to west 1
water is a
1 2001
lA/II;: iJlec-i ;/<:jO/
;Od0foM ~J
SYL t? Cl ""
kl ~h
ttAk
The ~esidence of Wilawood
of au r
cars.*=
Enclosed is a copy of our petition and we sincerely
thank you for your time and attention to this matter.
and
homes
our
soon as possible
the protection of
and
neighborhood
for the heal th
as
of
help to put an
todaY.Hno help
be taken care
must
this
that
feel
~ve
solution!
no
and
for
of
the past 3 years
problem, but as
request In
this ser ious
to
end
numerous
have been
There
being carried by the south winds and covering our homes
and cars just to the north. The properties getting
the worst part of this dust are 1.00,402,403, 40LI, 405,
406 East 3rd Street.
East
dust
and
IIOB,
dirt
industrial buildings located at 404, 1.06,
2nd Street. This has resulted in more
410
to eliminate the gravel dust sris
of East 2nd Street.
Since that petition date, there has been 2 new business
built and the one business has on the part of
2nd Street 0 ~Vith these businesses>> there has
been an excessive amount of traffic in and out of the
from the ({OO block
occassions about this problem and nothing has been done,
except that the owner has added more gravel.
The residence of Wilawood have read and signed a
petition and delivered it to the City Clerk, Marcia Boutwell
on Seotember 11, 1989, and still nothing has been done
and Ted McCord on numerous
the paint on our cars, a
amount of dust on everyth
vie have called Tim
well as, leaving a tremendous
inside Our homes.
been trying, since long before Our petition of September
II, 1998, to get something done regarding the hazardouX'
and unheal thy gravel dust that invades Our neighborhood.
It is ve y irritating to breathe and it also damages
have
the residence of the Wilawood Addition,
We,
To the Members of the Owasso City Council:
April II, 1998
We are request to be put on the for the
next 0\;7 as so City Council meeting, which we believe 18
next Tuesday, Apri 1 17, 200] .
Enclosed is a copy of our complainto_
The Residence of Wilawood Addion
To the Members of the Owas~o City Council:
ril 11,2001
~ ~oNJ
(C(Q)[P>1f
F~EC IVED
APR 11 2001
(!;'XAA.
'tJ/I '
It is anticipated that future actions may have to be taken by the Council to complete other grant
requirements not directly related to environmental concerns, However, at this point the
following is a specific explanation of each current request by agenda item.
First, an Environmental Review Record must be prepared. This record consists of a request for
review being sent to various state and federal agencies and a documentation of their responses in
the form of a statutOlY checklist and an environmental assessment. The INCOG staff has
prepared the record as a part of the administration services contract with the City. We have
determined that this project will have no significant effect on the environment. As a result of this
determination, the Council is in a position to designate the Mayor as the certifying officer to
execute the Environmental Certification and Release of Funds Request and to make finding of
No Significant Environmental Impact. In addition, the Council must approve an
Antidisplacement Plan even though no displacement will occur as a part of the program. INCOG
staff has also prepared those documents.
series steps must taken in Department of to
release the Small Cities grant funds for the sidewalk improvement project. Each step requires
formal action by the Council, however, these steps are generally considered to be Hhouse
cleaning" type actions.
April 2001
MEMORANDUM
The Environmental Celiification is a document which identifies that the City has calTied out its
responsibilities for environmental review in accordance with all state and federal regulations and
that it has been determined that a full Environmental Impact Statement is not required.
BACKGROUND:
AGENDA ITEM #9
EXECUTE AN ENVIRONMENTAL CERTIFICATE
Staff recommends that the Council approve the INCOG repOlis and finding of no significant
impact on the environment as a result of the Sidewalk Improvement Program, and that the Mayor
be authorized to execute the documents.
RECOMMENDATION:
This is a finding that the project is not a major federal action which will have a significant effect
on the human environment and that a request to the State for the release of project funds will not
require an Environmental Impact Statement. In order to make this finding, it is necessary to
complete a Statutory Checklist, an Environmental Assessment checklist, and maintain
documentation of the Environmental Review Record information. All of these have been
completed by INCOG staff and documentation has been place in the project's permanent file.
Staff recommends that the Council designate the Mayor as the City's certifying official
documents required by the grant and authorized by the Council.
RECOMMENDATION:
Release of Grant Funds
April 9, 2001
Page 2
Staff recommends Council adoption of an Antidisplacement Plan for the Sidewalk Improvement
Program, and that the Mayor be authorized to execute the plan document.
RECOMMENDATION:
The Antidisplacement Plan addresses the actual or unexpected demolition of low/moderate
income dwelling units. There will be no demolition of dwelling units because of this project.
However, it is required that a plan be approved which states that demolition is not planned and, if
unexpected demolition should occur, all federal regulations will be followed to mitigate any
adverse impact.
BACKGROUND:
ITEM #11
ANTIDISPLACEMENT PLAN
to execute a
Staff recommends that the
Funds" as required by grant conditions.
The Request for Release of Funds is a document that identifies that the City has completed all the
requirements of the grant, whether they are state, federal or local grant conditions" This
document has been completed by
"'''
Uk>
to execute
Release of Grant Funds
April 9, 2001
Page 3
The request for a parts list was the result of a consultation with a third party wiring vendor.
Although all CAT 5e and CAT 3 cabling must meet minimum standards, certain products are
superior to others in their performance. The wiring vendor indicated that certain brands of cables
are designed to work in conjunction with certain brands of termination equipment. Although any
$19,750.00
$15,841.24
$15,030.00
$12,800.00
$ 7,773.00
* I Network America - Uniview
Dan-D
* I Pentel Communications
Lorecom
~I Crisp
*Did not meet bid requirements
Five responses to the bid for network and telephone cabling were received. Out of the five
received, three failed to meet bid requirements. The bid specified that vendors should submit a
list of supplies to be used. Three failed to provide a product list.
Category 3 cable is standard for telephone use and is capable of up to 16 mbps.
Category 5e cable is capable oftransfening data at a rate of up to 100 mbps (100 million bytes
per second). Category 5e is replacing Category 5 as the industry standard and is capable of data
and voice transmission.
of to telephone equipment
for the new City Hall and Police Station. The City I-Iall Transition Team met to discuss the
network and telephone cabling needs for the new City Hall and Police Station. After researching
cabling options and upon the recommendation of Rusty McMurray, InfiNETe Technology
Solutions, it was determined that the best cabling solution would be the use Category cable
for data and Category 3 cable for telephone.
April 2001
MEMORANDUM
Staff recommends that the network and telephone cabling bid be awarded to Dan-D Company,
Catoosa, OK in the amount of $15,841.24, and that the Mayor be auth0l1zed to execute the
contract documents.
RECOMMENDATION:
While did not provide the bid, they appear to have specified the best cabling
solution for the new City Hall and Police Department. Also, taking into consideration that they
are recommended for the telephone system bid has certain advantages, as well. Any connectivity
problems or issues could be addressed more easily, if that vendor was responsible for the full
installation. This cabling solution is at a cost well below the original amount $32,000
budgeted for this proj ect.
for were and were comactea were
Public Schools, Guide, and Tulsa Radiology. The references indicated that is
thorough and knowledgeable and they were extremely satisfied with their TV Guide uses
Dan-D exclusively for all. oftheir cabling needs.
The two bids considered were from Dan-D Company and Lorecom. The cable and termination
products specified by Dan-D were by Avaya. The cable specified by Lorecom was that
manufactured by Berk-Tek and termination equipment was by Leviton.
cable can work with any terminator, they will provide the best performance when properly
paired.
Bids for a Norstar MICS phone system with 39 new telephones (and capacity to also handle the
existing 16 Norstar phones at Police Department) and a 48 port Flash voice mail were solicited
from approximately fifteen vendors; five vendors submitted bids, listed in descending order as
follows:
BID SOLICITATION:
All City phones are currently operating on the Plexar system provided by SW Bell. This usage
will continue after the new City Hall is built, as it is the only option that the City has to linle
together all our facilities with one phone operating system. During normal business hours a
receptionist located in the lobby area will handle incoming phone calls; at other times the
dispatcher at the Police Department will handle any calls that are not directly routed to individual
phone stations.
The City cUlTently owns Norstar telephone and voice mail systems in the Public Works and
Norstar phone systems at the Police Station and Golf Course facilities. This phone system and
equipment have proven quite dependable and provided good user satisfaction in the past, and
staff anticipates that there is no reason that this will not continue to be true with the installation
of a Norstar system at the new facility. Continuing use of the Norstar equipment will allow for
cost savings in that the City will be able to immediately utilize a portion ofthe existing
equipment from the Police Department. In the future, this will also allow us the option of
utilizing the Norstar equipment at Public Works and the Golf Course should we ever install a
wide area phone network between City facilities.
City of seeks to purchase a Norstar digital telephone system mail use
at the new Hall/Police Station. It will replace an outdated electronic phone system at
and upgrade and enhance the existing Norstar system at the Police Department. In addition,
voice mail is proposed for both facilities, a feature not currently available at either facility.
April 10, 2001
MEMORANDUM
Staff recommends that Dan D Company of Catoosa, OK be awarded the bid in the amount of
$18,530 for the purchase and installation of a Norstar phone and voice mail system, as specified
in the bid specifications sent out by the City Clerk and opened at City Hall on April 9, 2001; and
that the Mayor be authorized to sign any documents necessary to the completion of the purchase.
RECOMMENDATION:
The from
who were contacted. Many ofthe vendors contacted said that they would not even consider
using another vendor because their experience with Dan-D has been so favorable. Vendors
contacted included Fintube, Tulsa Radiology, TV Guide, and Union Public Schools. Dan-D has
had extensive experience with telephone installations and operations, including phone systems
that utilize Plexar service. Staff has also discussed the training procedures that will be followed
by Dan- D and is confident that their company has the personnel and the expertise to provide the
training that City staff will need in order to fully utilize and benefit from the new phone and
voice mail systems.
bidders met or on fact that is
recommended to receive the award the computer cabling and phone cabling bid, it is also
recommended that they awarded the bid for the phone system. Although they are not the
lowest bidder, their bid is very close to that ofthe lowest, certainly close enough to justify
utilizing them in order to gain the advantage of having a single vendor install both the cabling
and the phone system.
Phone System
April 10, 2001
Page 2
staff completed bidding process and will recommend that the the
purchase and installation of a phone system for the new city hall/police station be awarded
to Verizon Enterprise Solutions Group, Tulsa, Ok in the amount of$18,514.92.
13.
The following is submitted as an addendum to the Agenda filed on April 1 2001,
recommendation on #13:
~4.
,it
Community
Regular
April 17, 2001
6:30 p.m.
Council
TYPE OF MEETING:
DATE:
TIME:
PUBLIC NOTICE OF THE MEETING OF THE
OW ASSO CITY COUNCIL
Verizon does meet all bid specifications, including the ability to provide training on a plexsar-
based phone system. They are actually the low bidder on the project The references for Verizon
have been contacted, and they received excellent ratings from all who were contacted (Dollar Car
Rental, MCI/W orldCom, Raytheon Aerospace).
$23,322.00
$23,200.00
$20,495.00
$18,530.00
$18,514.92
1. Southwestern Bell
2. Lorecom
3. Network Amelica
4. Dan-D
5. Verizon
Because the original recommended vendor, Dan-D, is not an authorized Norstar vendor, staffis
recommending that Verizon Enterprise Solutions Group, an authorized Norstar distributor, be
awarded the bid for phone equipment, installation and training in the amount of$18,514.92.
Subsequent to submitting the to the new
Station phone staff received infoITllation bidding not all
the bidding were authorized distributors products. Staff was informed that
this fact would void any factory warranty on the product and would not allow the City to
properly license the system software nor to receive any software upgrades that might become
available. Upon being apprised ofthis, staff contacted Nortel Networks directly and learned that
such was indeed the case.
1
MEMORANDUM
on
Staff recommends that
the amount $1
PHONE SYSTEM
APRIL 16,2001
PAGE 2
Steve Robertson
Branch Manager
(405)677-1300
(918)669-3478
(918)590-5548
Lynn Guthier
3. MCIMlorldCom
Sincerely,
Francine Morris
1. Raytheon Aerospace
2. Dollar Car Rental
Lana Seawright
Reference!!
Verizol1 Enterprise Solutions Group has successfully installed hundreds of Norstar MICS with Flash
Voice Mail systems across the United States. Listed below are three sizeable companies located in the
Oklahoma territory.
1. Verizon, though formed in August of 2000 out of the merger of Bell Atlantic and has
been an established business for over 80 years. Verizon is a Fortune 9 Company with
presence in 40 nations, operations in 21 nations with annual revenues of $60 billion. We
report directly to the Enterprise Solutions Group of Veri;wn. Verizon Enterprise Solutions
Group is a value-added Integrated Communications Provider with a singular purpose to
meet the needs of the Enterprise Business Customer. At present Verizol1 Enterprise
Solutions Group staffs two locations in Oklahoma, one in Tulsa other located in
Oklahoma City. Verizon staffs 12 manufacturer trained and certified technicians each
possession more than 15 field service experience. This level expertise has
allowed Verizon Oklahoma to post the highest customer services approval rate, 9.4 based
on a scale of 1 to 10, in the company. Here at Verizon our commitment to you is to provide
highly trained and well~xperienced service personnel along with a strong and widely
approved product set
2. Verizon has been an authorized distributor and service entity of Nortel products for 18
years.
AND
the
2 BIDDERS
to to
Dear Sir or Madam:
April 9, 2001
Verizon Enterprise Solutions Group
3158 South 108th East Ave., Suite 270
Tulsa, OK 74146
Telephone: 918.665.8500
Fax: 918.665.8503
V~,
/
In regard to ongoing maintenance of the system, staff recommends that the City enter into an
agreement with the vendor to contract for the second year of maintenance, at the bid cost of $289
per month. Decisions as to fmiher maintenance beyond the end of the second year would be
assessed during that time period.
Staff has examined the submittals of all bidders. All meet or exceed the bid specifications. The
low bidder, ADT, is an established, well-regarded company. Although their bid is much lower
than the others, staff has no reason to believe that the bid is too low to be valid. The equipment
and materials that they propose in all cases meet and in many cases exceed specifications. They
have been contacted directly, and the bid has been discussed in detail to make sure that they
cOlTectly interpreted what the City wants and that nothing was overlooked or omitted. Their
references were contacted and are very favorable. They are backed up by a parent company of
national prominence in the security industry. In short, staff believes that they have submitted a
bid that will do what the City wants for the lowest cost.
$73,816.00
$69,985.00
$49,792.88
$45,959.00
$34,663.89
1. Defense Security Systems
2. DLSS
3. SecureNet
4. Sonitrol
5. ADT
The bids that were on lOa closed CIrCUIt vweo ana access
secmity system for the new city hall and police station. Bids were solicited fifteen
vendors submitted bids, listed descending order as follows:
April 11, 2001
MEMORANnUM
Staff recommends that the City Council accept the bid fiom ADT Security Services, Inc. of
Tulsa, OK in the amount of $34,663.89 for the purchase and installation of a closed circuit
television system and a door access system as specified the bid received on April 10, 2001 and
authorize into a contract at per month for second on
system and that the Mayor and City be authorized to any documents necessarv to
complete purchase.
The only bid received for "off-site" monitoring was from Sonitrol. Although three ofthe other
companies offer this option, they generally do not recommend it because most clients want the
control that comes with access monitoring. the case ofthe City, the
. if or
Security System Bid
April 11, 2001
Page 2
We believe that there are additional benefits to be gained from the study over and above the
YMCA facility question. First, the marketing analysis will provide us with valuable infomlation
about citizen preferences when it comes to recreational programs and activities. Secondly, the
feasibility study will address the future development potential of Rayola Park and what type of
recreational uses would be compatible.
Collectively, the three paliies agree that the first step in evaluating the merits ofthis joint venture
includes an assessment of the community interest in a new YMCA facility. It is the City
Manager's recommendation that the City of Ow as so participate in the Winfield Feasibility Study.
The City's share of the $30,000 market analysis would be limited to $7500.
RECOMMENDATION:
The three parties have tentatively agreed that there are several advantages to participating in a
joint venture to assess the future potential of a new YMCA facility in Owasso. Recently the
planning group learned that YMCAs all over the southwest have successfully built and operated
recreational facilities and programs with City and Public School partners. Members of the
planning team have toured new facilities in Kansas City and Wichita that incorporated school,
community, and YMCA membership into a winning program.
I, with
Dale Johnson and Claude Marshall, have been exploring the possibility organizing a three-,way
partnership with the Tulsa Metro YMCA. The motivation for the initial series of planning
meetings stems from the fact that the present Owasso YMCA located in Rayola Park cannot
accommodate school swim programs and is unable to meet the family recreational demands of a
rapidly growing community.
April 1 2001
MEMORANDUM
L
the
account to cover cost
Funds are available in the Manager's
YMCA Study
April 13, 2001
Page 2
- !III_
enclosure
Respectfully submitted,
( ~~l~,-Jv-~~ ~
1. Buckner Winfield
President
Thank you for asking The Winfield Consulting Group to submit this proposal.
Based on our conversation, I have developed a proposal for a market research study assessing
the potential for a new YMCA serving the city of Owasso. This proposal discusses our
experience with similar work and contains information about the scope of the project, our
methodology, and the project schedule and costs. A copy of our client list is also attached.
Susan:
Susan
Market Research Strategic Planning for Nonprofit Organizations
1280 West Street
Suite
Atlanta,
THE WINFIELD CONSULTING GROUE lNC@
A Proposal forrhe YkfCA
of Greater Tulsa
The Winfield Consulting Group. Inc.
1. How can the YMCA best serve the city of O\vasso and the surrounding communities?
Demand
The study will answer key questions in each of the following general areas.
The purpose of the study is to assess the potential for a new YMCA serving the city of Owasso.
Scope of the Project
We bring a special sensitivity to research regarding issues related to families and child care
needs. Our interviewers are highly capable professionals. With their thorough understanding of
YMCA programs and terminology, they can lucidly discuss topics ranging from the emerging
role of total health to the intricacies of various pricing strategies offered by YMCAs. Because
telephone research (rather than telemarketing) is our specialty, our rate of completed interviews
is significantly higher than the national average. We are also able to interview in a variety of
languages. including Spanish and Chinese. .
more than studies YMCAs throughout the United States, we have
more experience with YMCAs than any other market research firm in the nation. Our studies
have assessed opportunities for YMCAs in cities throughout the Midwest. including Blue
Springs, Missouri; Houston, Texas; Independence, Missouri; Kansas City, Missouri; Oklahoma
City, Oklahoma; Topeka, Kansas; Tulsa, Oklahoma; and Wichita, Kansas.
planning
was in
The Winfield Consulting
community
Market Research Study
NewYM
A Proposal for
ing th Potential for
A Proposalfor the YMCA
of Cremer Tulsa
n
2
The Winfield Consulting Croup, inc.
~
g) creatively designed spaces for child care programs from infant care to preschool
Programming and Facilities for Children
~
f) a gymnasium for pick-up games and sports leagues
~
e) indoor and outdoor walking and running programs and facilities
d) fIrst-class aerobics, dance, and gymnastics studios
~
c) a total health and fitness center for health enhancement for people of all ages and
physical conditions
~
$ a warm-water pool (or pools) for recreation, therapeutic exercise, and instruction
$ a cool-water lap pool for lap swimming and competition
$ an outdoor swimming pool, a water park, patios, and a playground
$ whirlpool, sauna, and steamroom facilities
~
~
b) segmented aquatics facilities, such as
~
a frrst-class. comprehensive adult fitness center with a wide variety of cardiovascular
and muscle..strengthening equipment that can segmented according to the specific
needs of members
Which configuration of programming options and major facility features within a new
YMCA will attract the highest number of membership units? Will the facilities at the
Green Country YMCA be used by the prospective members the new Owasso
Which configuration of major features needs to be included in Phase I to ensure a
sufficient membership base further growth? Which features, both indoor
include, but are not limited
2. What is the level of demand for YMCA programs and services in the targeted survey area?
How can the new YMCA complement the existing Green Country YMCA and how will
the new impact current membersl1ip?
A Proposal for the YMCA
of GrcmeJ' TlIlsu
3
The Winfield Consulting Group, Inc.
9. What other public and private partnerships should be explored, such as partnerships with
the local public school system and the city of Owasso?
Partnerships
8. What specific services do prospective members want? Should all YMCA programs be
offered at the facility or should the YMCA adopt a "hub and spokes" approach with
multiple satellite locations?
(@ cardiac rehabilitation
(@ orthopedic rehabilitation for sports injuries
(@ osteoporosis prevention
(@ new knee and hip rehabilitation
(@ a "healthy back" program for strengthening the back
(@ arthritis rehabilitation
sports injury and physical rehabilitation programs such as
(@ weight management and healthy cooking
(@ diet and nutrition
(@ health
(@ health issues
(@ cancer detection and
(@ stress management and relaxation techniques
health classes in topics such as
new
h) facilities for a variety of after-school sports and recreation programs for children,
youth, and teens, from swim lessons to sports leagues to programs in art, dance, and
music
i) facilities for summer day camps, from traditional camp with crafts and swimrning to
theme-based camps like sports camp computer
A Proposafjor the YklCA
oj Grearer Tlllso
4
The Winfield Conslllting Group, 1m:.
The preceding questions will be answered by qualitative research (exploratory, face-to-face
interviews with individuals and/or small focus groups to ascertain trends) and quantitative
research (telephone interviews that test the trends identified in the qualitative phase). The
methodology will include the following steps.
Methodology
With this information, it will be possible to predict the prospective potential membership, the
obtainable membership level during the first 15-18 months after the new facility is built, and the
projected annual operating revenues.
16. What role do existing recreation and fitness centers play in the geographic :marketplace?
What is the YMCA's distinctive niche in the area?
Marketplace
What policy will to the members the
highest amount operating revenue? Should the YMCA offer scholarship programs and
sliding-scale fees?
How can the YMCA market to young adults under age with fitness programs funk
aerobics and body pump and outdoor adventure activities like climbing and
diving?
to
to
to
will
branch? What promotional
visit the
are
can
lL
'Will
change during the next five to ten
How will the area surrounding the
the population and if so,
Demographics and
A Proposal for the YMCA
of Cremer Tulsa
5
The Winfield Consulting Group. fnc.
Step IX Deliver the verbal findings and discuss presentation of the fmal report
Step VIII Develop software and tabulate all fmdings.
Data Collection, Analysis, Interpretation, and Presentation
Step VII Conduct in-depth telephone interviews with 400 randomly selected households who
currently do not belong to a YMCA, but live \vithin the targeted geographic area.
The survey instrument is an intellectual property owned by The Winfield Consulting
Group and therefore shall not be distributed outside the company under any
circumstances. However, the client has full ownership of the study fmdings and the
fmal report and can choose to circulate them at its own discretion.
Step VI Develop the survey instrument based on focus groups, market audits, exploratory
interviews, and national trends identified by The \Vinfield Consulting Group. Field-
test the instrument for the appropriateness of the questions, the chronology, and the
language. Target the service area to be surveyed.
In order to test the transfer rate from the Green Country YMCA to a new Owasso
YMCA. the Consultant will conduct a quantitative study 100 current members of
the Green Country YMCA who live in the proposed service area of the new YMCA.
Step Review the information on existing public and private health and fitness
area on
~ selected staff the YMCA of Greater Tulsa
other volunteer leaders interested 111 a new
~
secondary to conceptualize the
Designate a strategic planning team consistlllg of three to five members to work with
the Consultant.
Step I
Qualitative Research
A PrQposalfor the YMCA
of Greater Tulsa
6
The Winfield Consulting Group. fnc.
YMCA of Greater Tulsa
Approved:
In accordance with our payment procedure, one-third of the professional fee is due at the
inception of the project, along with a 50% advance on out-of-pocket expenses, One-third of the
pr:ofessional fee is due at the halfway point (when 50% of the interviews are completed), The
remaining third is due upon delivery of the verbal fmdings. The balance of out-of-pocket
expenses is billed in the fmal invoice.
will taKe IOur~nve ana can VC;l:jll! U! un:: ::iprmg, Ine total cost
will professional and
include the of conducting all interviews and focus groups, designing and testing the
survey instruments, analpJng the data, and writing and presenting the fmal report Out-of-
pocket expenses include the cost of secondary research, software design, tabulation, long
distance telephone charges, the purchase of random telephone numbers, printing, and traveL
These proposed fees are effective for six months,
a enor
a
plus or minus 4,9%,
<Iii
<Iii
area
on
<Iii
revenues
<Iii
in
new units can
new is built
<Iii
the
Present the written fmal report, providing analysis and making specific
recommendations, The report will answer all questions proposed jll the
Project, including
Step
cc: Larry Wilson
Fred Minter, Pres.
Sincerely g
attending
working with Mitchell and
and our other Bailey Ranch Projects.
I have enclosed an article that was in the Oklahoma City newspaper the
next day after our meeting, I thought it was extremely Ironic the way this
article appeared to mimic the meeting we had just completed.
It .was a pleasure meeting you and Larry and I am looking forward to a long
and prosperous relationship with Owasso.
I
r
:l
ry
FAX
946~3680
VIRITERS DIRECT NUMBER
946c,3000 Ext, 11
.AMERICAN
2115 VILLA PROM
73107
A
.ltj
Vil";~ ();~ ':,<';
r '",. \ t; '" t....' I... ,
RECEIVED
RAFT
mol The P~rties further agree to:
b.Be finaooially responsible for the maintenance and operations of the
YMCA portion of the facility.
8. Build and operate ~ YMCA in Mitch Park as part of thl~ joint PfOj~ct.
The YMCA facilities may Include, but are not limited to, gymnasiumso
weight training facilities, indoor track. cardio exercisG facilities,
exercise rooms. indoor aquatic fltllcmtiesp sauna, whirlpool, locker
rooms, childctllreu etc.
U. The YMCA egrae~ to:
8. Enter Into an agreement with YMCA the development of the
project to em~ure compatibility and compliance with all applicable
code~ end reguietions.
lite
Joml't
landsceping, utllitil!)l
an
melntenence
. .
improvements.
center
e
c.
Through finenclng arfangements with YMCA, or as
determined by the City u pay for the COlI'u~tructlon op~r8tlon
Senior Canter portion of the project including cost
parkingu ~md required .
faciUtill.
8.
~9
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF EDMOND AND YMCA
~.
CITY.YMCA.MITCH PARK mOJECT-02-:l'1001
1.0<>.
to
on
ICC8Si61
(fl:,
wm
to
Il
Senior
the
Dev~op Il program which will permit
Cef1ter project aOOEl$$ to
Ilo
~.
Mediation was thought to have resulted in an agreement, however post mediation drafting of
contract language again produced discord. The core of the disagreement was new language in
Article 28, Personal Property. Failing to agree, arbitration was again discussed. Meanwhile,
notice from the FOP of their intent to negotiate for FY 2001-2002 was received and those
negotiations began on February 28, 2001. On March 21, 2001 language for Article 28 was
tentatively agreed to and a post mediation settlement offer was prepared and presented by the
City. After minor tweaking, a tentative agreement was reached on April 9 for a contract that
covers both FY 2000-2001 and 2001-2002. The Contract has been reviewed by Ronald D.
Cates and ratified by FOP Lodge 149. The Contract is now presented to the City Council for
approval and execution.
Negotiation sessions between the City of Owasso, and the FOP Lodge 149 a Collective
Bargaining Agreement (Contract) for 2000-2001 began March 30, 2000. With negotiations
failing to reach a tentative agreement, impasse was declared. The FOP initially declined to
mediate, opting to go direct to interest arbitration. Interest Arbitration was scheduled for
November 20, 2000. Prior to the hearing it was agreed that mediation would be beneficial.
Sidney Perceful conducted mediation on November 10 with City Attorney Ronald D. Cates,
City Manager Larry Mitchell, Assistant City Manager Tim Rooney, Chief of Police Jim
Greene and me participating from the City. FOP attorney James R. Moore, Chief Negotiator
Bob Jackson, FOP President Shane Davis, John Edwards, Kenneth Yount and Buddy Pales
participating from the Lodge.
April 2001
MEMORANDUM
10. Memorandum of Agreement - Identifies the creation of a labor/management committee
charged with developing a promotion procedure.
9. Article 32, Compensation - Section 6 deletes the seniority list from the contract. The
pay plans include a 3.5% increase on January 1,2001 and another 2.5% increase on
July 1, 2001. Section 7 identifies the $500 due on the first pay date following
ratification of the agreement.
8. Article 28, Personal Property ~ Section 2 identifies the Chief's approval of inventory
lists and establishes new maximum dollar amounts.
7. Article 27, Uniform and Equipment ~ Section 3 deletes all bdu or nylon type uniforms
from the list of uniforms and equipment.
Article 25, Retirement and Pension ~ Adds Section 4, increasing the City's contribution
by two percent as of July 1, 2001.
5. Article 24, Seniority Deletes references to promotion procedures.
Article 23, Work Schedule - Section 2 includes a new paragraph identifying the
to a lO-hour shift schedule. change is to be implemented meetings and
solicitation of input from the Lodge.
ratify the
to
3.
Memorandum Agreement, <<. 4 as it to the authority
the Chief of Police to make changes in police officer shift assignments during the
fiscal year.
1.
Tentative agreement was reached by also agreeing to Memorandums of Agreement relating to
some Contract issues and terms. Significant modifications and terms of the new Contract and
related Memorandums of Agreement include the following.
DISCUSSION:
L
Staff recommends approval and execution of the Collective Bargaining Agreement between the
City of Owasso, and Fraternal of Police Lodge and authorization of the City
Manager to execute the related
RECOMMENDATION: