HomeMy WebLinkAbout2012.01.23_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO SALES TAX WATCHDOG COMMITTEE
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Regular
January 23, 2012
6:30 PM
Old Central
109 N. Birch
Owasso, OK
RECEIVED
!JAN 15 v 2012
City Clerk's Office
Agenda filed in the office of the City Cler and posted on the City Hall bulletin board at 5:00
PM on Thursday, January 19, 2012.
liann M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Ms. Brenda Snow, Chairman
2. Roll Call
Ms. Stevens
3. Consideration and appropriate action relating to a request for Committee approval of
the July 25, 2011 Minutes.
Ms. Snow, Chairman
Attachment # 3
4. General Discussion of Projects and Status Reports.
Mr. Stevens
Mr. Langford
Attachment # 4
5. Presentation and Discussion of Financial Reports.
Ms. Hess
Attachment # 5
6. Consideration and appropriate action relating to a request for Committee approval of
the Progress Report for Public Distribution.
Ms. Snow, Chairman
Attachment # 6
7. City Manager's Report.
8. New Business.
9. Adjournment.
OWASSO SALES TAX WATCHDOG COMMITTEE
MINUTES OF REGULAR MEETING
Monday, July 25, 2011
The Owasso Sales Tax Watchdog Committee met in regular session on Monday, July 25, 2011 in the Old Central
Building, 109 N. Birch, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM
on Thursday, July 21, 2011.
ITEM 1: CALL TO ORDER
Mr. Steve Mowery, Vice Chairman, called the meeting to order at 6:30 PM.
ITEM 2: ROLL CALL
PRESENT
Steve Mowery
Matt Roberts
Mark Schneider
Jeff Ferguson
ABSENT
Brenda Snow
Danny Ewing
Joe Sparks
Lyndell Dunn
Meagan Mooney
Don Hutchings
Erik Miller
David Boggs
Rob Hopper
ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR
COMMITTEE APPROVAL OF THE JANUARY 24, 2011 MINUTES
Mr. Ewing moved, seconded by Mr. Dunn to approve the minutes of the January 24, 2011 regular meeting.
AYE: Boggs, Ewing, Ferguson, Hutchings, Miller, Mowery, Roberts, Schneider, Sparks, Dunn
NAY: None
ABSTAIN: None
Motion carried 10 -0.
ITEM 4: GENERAL DISCUSSION OF PROJECTS AND STATUS REPORTS
Mr. Stevens and Mr. Fritschen reviewed the status of various capital improvement projects. Mr. Lehr introduced Larry
Langford as the city's Parks and Cultural Services Director.
ITEM 5: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS
Ms. Hess reviewed the financial reports included in the agenda packet and a discussion was held by members as to the
content of the reports.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL
OF PROJECT COMPLETION REPORTS
A. Quality of Life Initiative
B. Street Improvement /Repair Project (2009)
C. Street Improvement /Repair Project (2010)
Mr. Mowery presented the item. Mr. Boggs moved, seconded by Mr. Ewing to approve the project completion reports as
submitted. Mr. Roberts left the meeting.
AYE: Boggs, Ewing, Ferguson, Hutchings, Miller, Mowery, Roberts, Schneider, Sparks, Dunn
NAY: None
ABSTAIN: None
Motion carried 10 -0.
Watchdog Committee
July 25, 2011
Page 2 of 2
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL
OF THE PROGRESS REPORT FOR PUBLIC DISTRIBUTION
Ms. Hess presented the item. Mr. Ewing moved, seconded by Mr. Sparks to approve the Progress Report for Public
Distribution as submitted.
AYE: Boggs, Ewing, Ferguson, Hutchings, Miller, Mowery, Schneider, Sparks, Dunn
NAY: None
ABSTAIN: None
Motion carried 9 -0.
ITEM 8: CITY MANAGER'S REPORT
No Report.
ITEM 9: NEW BUSINESS
None.
ITEM 10: ADJOURNMENT
Mr. Ferguson moved, seconded by Mr. Boggs to adjourn the meeting.
AYE: Boggs, Ewing, Ferguson, Hutchings, Miller, Mowery, Schneider, Sparks, Dunn
NAY: None
ABSTAIN: None
Motion carried 9 -0
The meeting adjourned at 7:50 P_
2
CAPITAL IMPROVEMENT PROJECTS
STATUS REPORT
January 23, 2012
PUBLIC WORKS DEPARTMENT:
• E. 86th Street North Widening (from Main Street to N. Memorial Drive)
- Funding for the construction of this project is a result of a "matching grant "; 80%
ODOT funding and 20% City funding.
- An Engineering design for the project was completed in September 2008,
followed by ODOT approval of an environmental assessment December 2008
and the Federal Highway Department in February 2009.
- On July 20, 2010, the City Council authorized a contract in the amount of
$988,502 between the City and ONG for the purpose of relocating a main gas
line located in a private utility easement owned wholly by ONG. ONG
completed their utility relocation in October 2011. In November, ONG submitted
an invoice in amount of $771,551.61, resulting in an under -run of $216,950.39.
- AT &T, PSO /AEP and COX completed their utility relocations in October 2011. The
relocation of the Washington County Rural Water District #3 water line is included
in the construction contract.
- On December 5, 2011, ODOT awarded a construction contract to BECCO of Tulsa,
Oklahoma in the amount of $6,953,717.61; an additional $414,823.06 is estimated
for contract administration for a total cost of $7,368,540.67 (the funding
breakdown is as follows: Federal funds = $5,642,075.73, Tulsa County /Four -to -Fix =
$832,538 and City of Owasso = $893,926.94).
- A public meeting will be scheduled for February to discuss the construction
phase of the project.
- ODOT has informed city staff that the contractor intends to mobilize in early
March 2012 with completion scheduled for October 2012.
• E. 106TH Street North and Garnett Road Intersection Improvement Project
- A $750,000 grant from ODOT was approved in February 2009.
- On March 24, 2009, City Council awarded an engineering design contract with
PSA Dewberry in the amount of $119,500.
- On June 21, 2011, the City Council authorized a contract in the amount of
$110,495 between the City and ONG for the purpose of relocating a main gas
line located in a private utility easement owned wholly by ONG.
- AEP /PSO, ONG, AT &T and Cox are approximately 70% complete with their utility
relocations. Staff anticipates this phase of work being complete in February 2012.
- The relocation of the Washington County Rural Water District #3 water line will be
included in the construction contract.
- The advertisement for construction bids is expected in the spring of 2012.
• E. 76th Street North Widening (from U.S. Hwy169 to N. 129th East Avenue)
- In July 2010, City Council approved Resolution No. 2010 -10, requesting ODOT to
consider the selection of the engineering, right -of -way and utility relocation
phase of the E. 76th Street North Widening Project from U.S. Hwy 169 to N. 129'"
East Avenue as candidate for federal funding assistance through the Surface
Transportation Program.
- Following a recommendation by the Capital Improvements Committee in
September 2010, the City Council approved Resolution No. 2010 -13, amending
the Capital Improvement Priority Listing of projects eligible to receive funding
from the Capital Improvement Fund to include the E. 76th Street North Widening
Project.
- In October 2010, the City received notice that INCOG selected the project to
receive federal funding in the amount of $2,090,000 for engineering, right -of -way
and utility relocation costs. A 20% required match will be funded through the
City of Owasso's Capital Improvement Fund. This phase of the project is targeted
for federal assistance in FY 2014 or sooner, depending on funding availability.
- In July 2011, City Council approved Resolution No. 2011 -08, requesting ODOT to
consider the construction phase of the E. 76th Street North Widening Project as a
candidate for federal funding assistance through the Surface Transportation
Program.
- In October 2011, the City received notice that INCOG selected the project to
receive federal funding in the amount of $3,470,000 for construction and
administration costs. A 20% required match will be funded through the City of
Owasso's Capital Improvement Fund. This phase of the project will be targeted
for federal assistance in FY 2015 or sooner, depending on funding availability.
PARKS DEPARTMENT:
• Sports Park Restroom
- On December 21, 2010, the City Council awarded the construction contract to
TriStar Construction of Claremore, Oklahoma in the amount of $153,021.
- The restroom is identical to the three existing restrooms and is centrally located to
serve the entire baseball area of the park.
- The construction of the project is complete; the final invoice for contractor
retainage was received January 19, 2012.
City of Owasso
Capital Improvements Fund
Project Status Summary Report
As of December 31. 2011
Percent of Completion
Project Cost Project Expended Expended to Contract & Budget Percent Report
Estimate Budget FY 2012 Date Encum Expended Complete Approval
a 86th Street Main - Memorial
2,720,000 *
2,715,610
1,653,905
2,402,243
88%
88%
0 106th /Garnett Intersection
2,410,000 *
2,403,836
8,133
755,859 7,140
31%
31%
Street Improvements FY 2012
587,485
587,485
0
0
0%
0%
o Sports Park Restroom
160,000
140,519
0
140,519 15,302
100%
100%
$5,877,485
$5,847,450
$1,662,038
$3,298,621 $22,442
56%
o Resolution 2007 -05 Priority Projects
o Resolution 2008 -01 Priority Projects
Resolution 2011 -04 Priority Projects
Future Priority Projects
§ Resolution 2010 -13 (E 76th St N Widening - Hwy 169 to 129th E Ave)
§ Resolution 2010 -13 (Highway 169 Service Roads - E 66th St N/E 126th St N)
`Note - Additional Project funding will be provided by other resources.
City of Owasso
Sales Tax Collections and
Restricted Use of One Percent
Fiscal Year 2011 -12
Three Percent
Sales Tax
Collection
One Percent 2004 Sales 2005 Sales Tax 2007 Sales Tax 2008 Sales Tax
Sales Tax (1/3) Tax Rev Note Rev Note Rev Note
Rev Note
(Net Change)
Fees /Arbitrage Interest Sales Tax Fund Balance
Totals
Debt issued to fund capital projects:
2004 Sales Tax Revenue Note - $10,000,000 issued 12/22/2004, matured 12/01/2011
2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matures 12/01/2012
2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09/01/2014
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
3,227.85
Jul
$1,521,672.39
507,224.13
135,500.00
136,424.79
138,220.24
44,266.67
18.38
52,830.81
56,058.66
Aug
$1,485,585.66
495,195.22
135,500.00
136,424.79
138,220.25
44,266.67
42.20
40,825.71
96,884.37
Sep
$1,485,891.81
495,297.27
135,500.00
136,424.79
138,273.39
44,266.67
1,000.00 71.33
39,903.75
136,788.12
Oct
$1,517,700.88
505,900.29
135,500.00
136,424.79
138,272.39
44,266.68
3,000.00 91.44
48,527.87
185,315.99
Nov
$1,420,986.61
473,662.20
135,500.00
136,424.79
138,272.39
44,266.67
93.99
19,292.34
204,608.34
Dec
$1,488,693.19
496,232.06
135,500.00
136,424.80
138,272.39
44,266.65
126.63
41,894.85
246,503.19
Jan
$1,655,568.87
551,856.29
114,122.38
138,272.39
99,716.67
199,744.85
446,248.04
Feb
-
446,248.04
Mar
-
446,248.04
Apr
-
446,248.04
May
-
446,248.04
Jun
-
446,248.04
Cl Trans
-
446,248.04
$10,576,099.41
$3,525,367.47
$813,000.00
$932,671.13
$967,803.44
$365,316.68
$4,000.00 $443.97
$443,020.19
446,248.04
Totals
Debt issued to fund capital projects:
2004 Sales Tax Revenue Note - $10,000,000 issued 12/22/2004, matured 12/01/2011
2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matures 12/01/2012
2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09/01/2014
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
City of Owasso
Monthly Sales Tax Revenues
Last Five Fiscal Years
$10,576,099.41 $17,528,942.91 $17,266,691.76 $17,343,313.27 $16,564,163.96
2011 -2012
2010 -2011
2009 -2010
2008 -2009
2007 -2008
Jul
$ 1,521,672.39
$ 1,485,552.57
$1,523,296.22
$1,463,146.16
$1,341,097.93
Aug
1,485,585.66
1,409,806.38
1,457,190.41
1,420,417.94
1,322,978.99
Sep
1,485,891.81
1,433,235.57
1,384,785.99
1,453,976.96
1,312,193.14
Oct
1,517,700.88
1,467,321.34
1,386,073.05
1,453,905.08
1,361,802.72
Nov
1,420,986.61
1,362,551.29
1,222,181.35
1,358,986.71
1,335,464.66
Dec
1,488,693.19
1,423,010.85
1,481,442.33
1,497,046.05
1,315,944.77
Jan
1,655,568.87
1,640,741.37
1,558,964.00
1,662,272.89
1,628,566.99
Feb
1,675,132.30
1,660,458.42
1,621,964.23
1,575,026.08
Mar
1,327,302.74
1,283,250.04
1,299,354.84
1,292,129.15
Apr
1,310,850.43
1,288,894.21
1,289,190.50
1,313,532.63
May
1,506,255.74
1,506,435.50
1,430,199.15
1,333,170.96
Jun
1,487,182.33
1,513,720.24
1,392,852.76
1,432,255.94
$10,576,099.41 $17,528,942.91 $17,266,691.76 $17,343,313.27 $16,564,163.96
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE PERIOD JULY 2011 THROUGH DECEMBER 2011
Date GL Account
7/28/2011 40- 300 - 055 -54280
10/20/2011 40- 300 - 055 -54280
11/29/2011 40- 300 - 055 -54210
12/14/2011 40- 300 - 055 -54005
12/21/2011 40- 300 - 055 -54210
Vendor
WAGNON CONSTRUCTION
OKLAHOMA DEPT OF TRANSPORTATION
OKLAHOMA DEPT OF TRANSPORTATION
SEVEN C'S ENTERPRISE
OKLAHOMA DEPT OF TRANSPORTATION
9/15/2011
40- 300 - 060 -54005
JOSEPH DOUGLAS
9/15/2011
40- 300 - 060 -54005
SEVEN C'S ENTERPRISE
9/29/2011
40- 300 - 060 -54280
SISEMORE WEISZ & ASSOCIATES
11/29/2011
40- 300 - 060 -54280
SISEMORE WEISZ & ASSOCIATES
12/14/2011
40- 300 - 060 -54005
SEVEN C'S ENTERPRISE
12/29/2011
40- 300 - 060 -54210
PSA- DEWBERRY
12/29/2011
40- 300 - 060 -54210
PSA- DEWBERRY
Description
RELOCATE SCOREBOARD
86TH STREET WIDENING- MAIN /MEMORIAL
86TH STREET WIDENING- MAIN /MEMORIAL
RIGHT OF WAY DOCUMENT FILING FEES
86TH STREET WIDENING- MAIN /MEMORIAL
86TH STREET MAIN - MEMORIAL
EASEMENT /RIGHT OF WAY ACQUISITION
EASEMENT /RIGHT OF WAY ACQUISITION
STAKING - UTILITY RELOCATION
SURVEY FOR EASEMENT
ROW DOCUMENT FILING FEES
ENGINEERING SERVICES
ENGINEERING SERVICES
106TH /GARNETTINTERSECTION
NOTE: THE BELOW INVOICE WAS PAID AFTER JULY 25, 2011 SALES TAX WATCHDOG MEETING, PERIOD 13, FISCAL YEAR 2011
7/28/2011 40- 300 - 060 -54210 PSA- DEWBERRY ENGINEERING SERVICES
106TH /GARNETTINTERSECTION
Amount
8,400.00
1,097,881.40
198,208.61
26.00
349,388.54
1,950.00
1,300.00
1,300.00
247.50
28.00
319.95
2,987.50
Protect Total
$1,653,904.55
$8,132.95
$1,662,037.50
1,485.00
$1,485.00
SALES TAX PROJECTS
WATCHDOG COMMITTEE PROGRESS REPORT
FY 2011 -2012 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #58 Dated 12/31/11
PROJECT Cost Estimate Expended Design Bid Construction
86th Street Main - Memorial 2,720,000 2,402,243
106th /Garnett Intersection 2,410,000 755,859
Street Improvements FY 2012 587,485 0
Sports Park Restroom 160,000 140,519
Total $ 5,877,485 $ 3,298,621
COMPLETED PROJECTS
rot
Dept
Expended
omp a ion
Computerization
TCC/TTC Land
064
150
3,076,475
02/02/09
Quality of Life Initiative
075
150
118,710
07/25/11
Fire Station #2 Remodel
023
250
248,468
07/28/08
New Fire Station #3
029
250
2,199,155
02/02/09
86 & Main Intersection ROW
011
300
303,625
07/24/04
96 & 129 E Ave Intersection
022
300
1,747,745
01/23/06
96 & Hwy 169 Interchange
027
300
1,349,964
01/23/06
Garnett Widening (86 to 96)
020
300
5,601,858
01/22/07
96 Str Widening (Garnett to Owasso Mkt)
025
300
4,929,552
01/22/07
Intersection Engr. Prelim
035
300
100,000
07/23/07
Street Improvements FY2007
042
300
807,746
01/21/08
86th & Mingo Intersection
013
300
861,524
07/28108
Main Street Redevelopment
047
300
29,384
07/27/09
Street Improvements FY 2008
053
300
1,210,046
07/27/09
86th Street Widening
020
300
3,319,241
01/25110
129th E Ave Widening
021
300
8,620,898
01/25/10
TTC/TCC Access Road
061
300
1,559,679
07/25/11
Street Improvements FY2009
062
300
937,633
07/25/11
Street Improvements FY2010
071
300
236,038
07/25/11
Silvercreek Drainage
034
370
877,049
01/22/07
YMCA Pool
030
515
1,000,000
01/22107
Sports Park Expansion through FY07
024
515
2,062,418
01/21/08
Sports Park Baseball Field #1
058
515
488,429
07/27/09
Sport Park FY 2009 Waterline
065
515
22,253
07/26/10
Total Capital Improvement Projects:
$
42,332,371.74
Legend:
I X
I -In Progress
Complete
-Not Applicable