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Home My WebLink About2012.07.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: July 17, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch RECEIVE JUL j 3 2012 City Ciews Office A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, July 13, 2012. 4iaJLnnUM4Stevens, Deputy City Clerk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the July 3, 2012 Regular Meeting and July 10, 2012 Special Meeting Attachment # 3 -A B. Approval of Claims Attachment # 3 -13 C. Acknowledge receipt of the monthly budget status report Attachment # 3 -C D. Approval to declare Poly Kart parts to be surplus and auctioned on eBay Attachment # 3 -D 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 3, 2012 The Owasso Public Works Authority met in regular session on Tuesday, July 3, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, June 29, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:26 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the June 19, 2012 Regular Meeting B. Approval of Claims Mr. Brown moved, seconded by Mr. Ross, to approve the Consent Agenda with claims totaling $641,819.99. Also included for review was the payroll payment report for 06/16/2012. YEA: Kelley, Ross, Brown, Moberly, Bonebrake NAY: None Motion carried 5 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPWA MANAGER No report ITEM 6 REPORT FROM OPWA ATTORNEY No report Owasso Public Works Authority ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Brown moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Ross, Kelley, Brown, Moberly, Bonebrake NAY: None Motion carried 5 -0 and the meeting was adjourned at 8:27 p.m. Ashley Hickman, Minute Clerk July 7, 2012 Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING TUESDAY, JULY 10, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, July 10, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, July 6, 2012. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:03 p.m. PRESENT ABSENT Doug Bonebrake, Mayor /Chairman Chris Kelley, Vice Mayor /Vice Chairman Jeri Moberly, Councilor /Trustee Charlie Brown Councilor /Trustee Patrick Ross, Councilor /Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Application for STP funds - 106th and Garnett B. Interlocal Agreement FY 13 Street Rehab Program C. Firing Range Bid Review D. Wildland Truck Purchase Warren Lehr presented the items and discussion was held. It was further explained that these items will be placed on the July 17 agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Owasso Public Golf Authority - Status of Public Trust B. Traffic Calming Devices C. Utility Billing Rate Structure D. Police Station Expansion Project E. Recording of City Council Meetings F. Mayor's Appointments to Citizen Boards and Committees G. City Manager Evaluation Process and Contract Timeline H. City Manager Report Tulsa's Future II CNG Update Sales Tax Report Julie Lombardi presented item A, advising the legal requirements to dissolve the Owasso Public Golf Authority, and discussion was held. Daniel Dearing presented item B, Traffic Calming Devices, and discussion was held. Staff will research policy revisions to be brought back to Council in the month of September for further discussion. Sherry Bishop presented item C, Utility Billing Rate Structure, and discussion was held. It was further explained that this item will be brought back to the August work session for further discussion. Owasso City Council /OPWA /OPGA July 10, 2012 Rodney Ray presented item D, Police Station Expansion Project, and discussion was held. Rodney Ray opened the floor for discussion on item E, Recording of the City Council Meetings. Councilor Brown requested a study on the cost and process to record meetings. Jeri Moberly suggested a cell phone policy would need to be in place if meetings are recorded. It was further explained that staff will gather all necessary data to present at the August work session for further discussion. Mayor Bonebrake presented item F, Mayor's Appointments to Citizen Boards and Committees, and discussion was held. Michele Dempster presented item G, City Manager Evaluation Process and Contract Timeline, and discussion was held. Rodney Ray presented item H, City Manager Report. Chelsea Harkins provided an activity report on Tulsa's Future II. Rodney Ray provided an update on the CNG fueling station. Rodney Ray showed the video of Lt. Mike Denton and summarized the arbitrator's ruling. ITEM 4: REPORT FROM CITY COUNCILORS Councilor Brown suggested a meeting with the Windsor Lake residents regarding Sam's Club development. It was explained that the City's development practice is to conduct public information meetings during the various engineering phases. ITEM 5: ADJOURNMENT Mr. Ross moved for adjournment, seconded by Ms. Moberly. YEA: Kelley, Ross, Moberly, Brown, Bonebrake NAY: None Motion carried 5 -0. Meeting adjourned at 9:50 p.m. Juliann M. Stevens, Deputy City Clerk 2 Doug Bonebrake, Mayor /Chairman Claims List 7/17/2012 Budget Unit Title Vendor Name Payable De OPWA AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES TOTAL OPWA Amoun 317.0: 317 OPWA ADMINISTRATION JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 21.40 TOTAL UTILITY BILLING JPMORGAN CHASE BANK WALMART- SUPPLIES 85.76 LOWES- CONCRETE MIX TREASURER PETTY CASH TAG 1,000.00 DEQ- LICENSE RENEWAL 92.00 WATER PROD -METER CAN /ELLS 46.00 WATER PROD - COUPLINGS JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 280.70 UNATER PROD -METER CANS /SET JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 148.30 AT &T CONSOLIDATED PHONE BILL 317.20 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 84.60 MOTOROLA SOLUTIONS, INC MOBILE RADIO 3,326.00 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE 161.86 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 46.40 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 181.58 UNITED STATES CELLULAR CORPORATION CELL BILL JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 59.30 184.00 TOTAL OPWA ADMINISTRATION 17.490.40 UPWA -CMAQ -TRUCK ICARTER CHEVROLET AGENCY LLC INEW CNG TRK PUBLIC WORKS 7,986.06 TOTAL OPWA -CMAQ -TRUCK 7,986.06 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC TYRONE EUGENE DINKINS KATHLEEN A BALSIGER TODD C. KIMBALL TYRONE EUGENE DINKINS TRACY HARLIN AMERICAN MUNICIPAL SERVICES CORP. BILLING SERVICES METER READER METER READER METER READER METER READER METER READER COLLECTION SERVICES 1,500.01 291.90 547.20 475.65 587.40 255.15 -0.01 TOTAL UTILITY BILLING 3,657.30 WATER JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK CITY GARAGE JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Page 1 DEQ -CERT FEES 598.00 ATWOODS -TOW STRAP 39.98 LOWES -TOOLS 53.87 LOCKE- SUPPLIES 18.00 LOWES- CONCRETE MIX 3.55 LABOR /OVERHEAD COSTS 1,000.00 DEQ- LICENSE RENEWAL 92.00 WATER PROD -METER CAN /ELLS 700.02 WATER PROD - COUPLINGS 2,161.65 WATER PROD - SUPPLIES 20.55 UNATER PROD -METER CANS /SET 1,224.61 HATER PROD -HOSE ADAPTERS 67.70 Claims List 7/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK WATER PROD -METER CANS 336.61 JPMORGAN CHASE BANK WATER PROD - COUPLING 27.58 JPMORGAN CHASE BANK WATER PROD -METER CANS 330.20 JPMORGAN CHASE BANK WATER PROD - CHLORINE PKTS 50.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 22.27 JPMORGAN CHASE BANK HD SUPPLY -WATER METERS 4,294.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 75.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 75.00 TULSA ASPHALT, LLC ASPHALT 202.97 TULSA ASPHALT, LLC ASPHALT 348.81 OWASSO TOP SOIL DIRT 80.00 CITY OF TULSA UTILITIES WATER 103,063.12 CITY OF TULSA UTILITIES WATER 211,740.43 CITY GARAGE VEHICLE PARTS 5,897.88 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.75 TWIN CITIES READY MIX, INC CONCRETE 836.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.75 FLEETCOR TECHNOLOGIES FUELMAN -JUNE 2012 1,668.29 TOTAL WATER 335,105.59 WASTEWATER TREATMENT WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 86.67 FLEETCOR TECHNOLOGIES FUELMAN -JUNE 2012 928.63 JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 506.00 CITY GARAGE VEHICLE PARTS 59.67 UNIFIRST HOLDINGS LP UNIFORM RENTAL 57.37 UNIFIRST HOLDINGS LP UNIFORM RENTAL 68.07 CITY GARAGE LABOR /OVERHEAD COSTS 500.00 JPMORGAN CHASE BANK GRAINGER - WRENCH 355.50 JPMORGAN CHASE BANK GRAINGER- TOOLS /PARTS 184.17 JPMORGAN CHASE BANK GRAINGER -TOOLS 217.09 JPMORGAN CHASE BANK GRAINGER -EAR PLUGS 61.56 JPMORGAN CHASE BANK GRAINGER - UTILITY TRAY 173.17 JPMORGAN CHASE BANK GRAINGER- CRIMPER 45.05 JPMORGAN CHASE BANK LOWES- SUPPLIES 32.60 JPMORGAN CHASE BANK LOWES- SUPPLIES 17.52 JPMORGAN CHASE BANK BUMPER TO BUMPER -TOOLS 36.72 JPMORGAN CHASE BANK ATWOODS- MATERIALS 26.88 JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 138.00 JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 138.00 JPMORGAN CHASE BANK BUMPER TO BUMPER - SUPPLIES 90.95 JPMORGAN CHASE BANK GRAINGER- SUPPLIES 30.68 JPMORGAN CHASE BANK EQUIPMENT ONE - REPAIR 94.64 AT &T CONSOLIDATED PHONE BILL 133.78 TOTAL WASTEWATER TREATMENT 3,982.72 Page 2 Claims List 7/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni WWTP EXPANSION SCHUERMANN ENTERPRISES, INC INSTALL PH INSTRUMENTATIO 4,685.00 SCHUERMANN ENTERPRISES, INC WWTP IMPROVEMENTS 8,700.00 TOTAL WWTP EXPANSION 13,385.00 WASTEWATER COLLECTION: OWASSO TOP SOIL DIRT 100.00 JPMORGAN CHASE BANK WATER PROD- GENERATOR /SAW 1,790.65 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.12 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.12 CITY GARAGE VEHICLE PARTS 351.66 JPMORGAN CHASE BANK DEQ- LICNSE RENEWALS 368.00 FLEETCOR TECHNOLOGIES FUELMAN -JUNE 2012 1,252.32 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 145.61 JPMORGAN CHASE BANK WAYEST- REPAIR 330.00 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 41.92 JPMORGAN CHASE BANK ATWOODS -BUG SPRAY 15.96 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 315.34 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 256.41 JPMORGAN CHASE BANK GREENHILL- CONCRETE 354.00 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 486.83 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 6.05 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.76 JPMORGAN CHASE BANK GELLCO -BOOTS 134.99 CITY GARAGE LABOR /OVERHEAD COSTS 833.33 JPMORGAN CHASE BANK PACE PROD -AIR CYLINDERS 36.00 TOTAL WASTEWATER COLLECTIONS 6,915.07 SANTA FE LIFT STATION JW. N. COUCH, INC ISANTA FE LIFT STATION 52,132.50 TOTAL SANTA FE LIFT STATION 52,132.50 REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUELMAN -JUNE 2012 6,868.80 JPMORGAN CHASE BANK WASTE MGMT- REFUSE TPING 8,438.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.20 THE METROPOLITAN ENVIRONMENTAL TRUS MET MEMBERSHIP DUES 3,478.47 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.21 CITY GARAGE LABOR /OVERHEAD COSTS 3,333.33 UNITED STATES CELLULAR CORPORATION CELL BILL 59.30 LENOX WRECKER SERVICE INC TOWING 242.20 CITY GARAGE VEHICLE PARTS 1,754.04 JPMORGAN CHASE BANK FLUID SPECIALTIES -HOSE 15.79 JPMORGAN CHASE BANK CUMMINS -092 REPAIR 987.70 JPMORGAN CHASE BANK CUMMINS -092 SERVICE 300.98 JPMORGAN CHASE BANK WALMART - REFUSE WTR JUGS 68.64 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 116.39 JPMORGAN CHASE BANK OFFICE DEPOT -COPY PAPER 31.70 Page 3 Claims List 7/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni REFUSE COLLECTIONS... JPMORGAN CHASE BANK KEN KOOL -AC REPAIR 07 CCC 879.55 JPMORGAN CHASE BANK ALSUMA- VARIOUS REPAIRS 2,702.15 AT &T CONSOLIDATED PHONE BILL 22.30 JPMORGAN CHASE BANK FRONTIER INT'L- HUBCAP 18.32 JPMORGAN CHASE BANK ALSUMA TRUCK - REPAIR 3,637.57 JPMORGAN CHASE BANK ALSUMA TRUCK - REPAIR 456.10 TOTAL REFUSE COLLECTIONS 33,488.73 RECYCLE CENTER AT &T CONSOLIDATED PHONE BILL 22.29 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 2,150.45 CITY GARAGE LABOR /OVERHEAD COSTS 166.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLLOFF FEES 200.00 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE RO'S 5,014.06 TOTAL RECYCLE CENTER 7,575.42 OPWA DEBT SERVICE THE BANK OF NEW YORK MELLON NOTE 10 750.00 THE BANK OF NEW YORK MELLON NOTE 99 B 750.00 THE BANK OF NEW YORK MELLON NOTE 01 B 1,500.00 THE BANK OF NEW YORK MELLON NOTE 01 C 1,500.00 THE BANK OF NEW YORK MELLON NOTE 04 1,500.00 TOTAL OPWA DEBT SERVICE 6,000.00 FUND GRAND TOTAL 488,035.8 OPWA GRAND TOTAL $488,035.82 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/30/12 Department Payroll Expenses Total Expenses OPWA Administration 8,347.64 12,525.72 Utility Billing 4,448.00 7,613.84 Water 8,746.13 14,958.17 Wastewater 11,649.93 19,844.81 Wastewater Collection 6,387.24 11,109.77 Santa Fe Lift Station 1,800.00 2,003.04 Refuse 10,055.04 15,723.40 Recycle Center 1,554.40 2,536.81 FUND TOTAL 52,988.38 86,315.56 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2011 -2012 Statement of Revenues & Expenses As of June 30, 2012 OPERATING REVENUES: Water Wastewater Refuse & recycle Other fees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers in Transfers out TOTAL TRANSFERS OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET 421,717 4,735,383 4,613,000 102.65% 248,438 3,080,580 3,286,600 93.73% 163,283 1,760,781 1,753,100 100.44% 34,181 491,646 475,700 103.35% 1,656 369,106 299,900 123.08% 869,275 10,437,495 10,428,300 100.09% 173,591 2,223,699 2,315,167 96.05% 297,022 3,152,649 3,164,695 99.62% 87,364 1,414,888 1,787,776 79.14% 6,729 753,952 770,375 97.87% 140,074 2,990,314 3,077,036 97.18% 704,779 10,535,501 11,115,049 94.79% 164,496 (98, 006) (686, 749) 250,482 249,900 (75,000) (393,671) (300,000) (75, 000) (143,189) (50,100) 26,315 2,456,714 7,565,432 Expenditures of OWRB Debt (24,809) (2,459,988) (7,565,432) TOTAL OWRB PROCEEDS AND EXPENDITURES 1,506 (3,274) - NET INCOME (LOSS) 91,001 (244,469) (736,849) WORKING CAPITAL - Beginning Balance 2,973,273 2,973,273 WORKING CAPITAL - Ending Balance *Note: Report is not final for fiscal year -end. Accounts Payable is still in process. 2,728,804 2,236,424 14.27% 100.23% 131.22% 1t55. ti 1 "/o 32.47% 32.52% b The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Warren Lehr Assistant City Manager SUBJECT: Establish Minimum Value of Surplus Items and Authorize eBay Auction DATE: July 13, 2012 BACKGROUND: The following Items have been deemed by the Public Works Department as no longer needed and are being recommended to be declared surplus by the City Council: Spare Parts for "Poly Kart" 90 gallon Waste Handling Containers, by Ameri -Kart Corp. Typically, when the City of Owasso declares an item surplus, an approximate worth for the individual items are submitted to the City Manager (if valued at less than $500) or City Council (if valued at $500 or greater), along with the list for approval. Staff has reviewed the Finance Department's "Book Value" of the items, and auction history to determine a minimum value for each item. The following is the minimum value that has been determined for the Items: Spare Parts for "Poly Kart" 90 gallon Waste Handling Containers, by Ameri -Kart Corp. ➢ 100* New Style Lids, "New ", Unused w /rods $ 100.00 ➢ 100* New Style Lids, "Used" $ 100.00 ➢ 20* Old Style Lids (piano hinge) "New" Unused, w /hinge $ 20.00 ➢ 130* Old Style Lids (piano hinge) " Used, w/ some used hinges $ 130.00 ➢ 150* White Wheels "New ", Unused w /some axles $ 100.00 ➢ 150* Black Wheels "New ", Unused w /some axles $ 100.00 ➢ 150* Mixed Black& White Wheels Mixed "Used & New" $ 75.00 * Numbers are Approximate These parts are for refuse containers that have been replaced and are being sold to the highest bidder on the eBay Auction site at this time, so these parts have little or no value to our organization. This brand and style of container was purchased from 1992 through 2003 and were used on our Refuse Routes from 1992 through 2009. Disposal of these containers on eBay was approved by the City Council on December 20, 2011. eBay AUCTION: eBay is an online auction tool used by the City to obtain the highest resale or salvage price for items that have outlived their useful lifespan and have no foreseeable value to the City of Owasso. Auctioning surplus equipment on eBay has been used periodically since first approved by the City Council in 2002. HOW IT WORKS: ➢ City Council declares items surplus and declares a minimum value for each item. ➢ Staff gathers identification information, writes descriptions, and takes digital pictures for each item to be auctioned. ➢ Staff also determines whether the item can be shipped or will need to be picked up by the purchaser. If the City is responsible for shipping, staff will add shipping costs into the bidding specifications on the auction site. ➢ Items are placed on auction for 10 days (allowing the auction to occur over two weekends). ➢ When items are added to the eBay auction site, advertising of the auction is also done on the City of Owasso's webpage and through other appropriate social media. ➢ During the auction period, prospective bidders may e -mail or call the designated staff member to ask any questions they may have about the items being auctioned. The questions and answers are posted on the item's auction page, and item descriptions can be amended and /or corrected during the auction. ➢ At the close of the auction, eBay notifies the designated staff member of the highest bidder and provides their e -mail address. ➢ Staff notifies the highest bidder, and arrangements for payment by credit card, check, or cash are handled through the Utility Billing Window, and /or through the internet using "PayPal ". ➢ Arrangements are made for pick -up or shipping of the item once a deposit has been made. Items are released or shipped once payment is received. ➢ A deposit is normally required within 2 business days; payment in full is required within 7 days; and item removal and /or shipping arrangements must be completed within 21 days of the auction close. eBay FEES: Listing Fee $ 0.40 10 day listing $ 0.10 Estimated total cost $ +/- 0.50 per listing, plus a percentage of the final sales price (There will be a listing for each bullet point item above (for a total of 7) RECOMMENDATION: Staff recommends City Council declare the following Item as surplus to the needs of the City of Owasso and approve the accompanying dollar amount as a minimum value to be utilized for eBay auctioning. ATTACHMENT: A. Item Description ATTACHMENT A: ITEM DESCRIPTIONS • 100* New, unused replacement Lids for "New Style" 90 gallon Wheeled Refuse Containers, Manufactured between 1997 and 2003 by the Ameri -Kart Corp. "Poly Kart" Brand, ID # green 13801. • 100* Used "New Style" Lids that were removed from salvaged 90 gallon Wheeled Refuse Containers, Manufactured between 1997 and 2003 by the Ameri -Kart Corp. "Poly Kart" Brand, ID # green 13801. • 20* New, unused replacement Lids for "Old Style" 90 gallon Wheeled Refuse Containers, Manufactured between 1992 and 1996 by the Ameri -Kart Corp. "Poly Kart" Brand, ID # green 13801. • 130* Used "Old Style" Lids that were removed from salvaged 90 gallon Wheeled Refuse Containers, Manufactured between 1992 and 1996 by the Ameri -Kart Corp. "Poly Kart" Brand, ID # green 13801. • 150* New, unused White replacement wheels for 90 gallon Wheeled Refuse Containers, Manufactured by the Ameri -Kart Corp. "Poly Kart" Brand, ID # green 13801. • 150* New, unused Black replacement wheels for 90 gallon Wheeled Refuse Containers, Manufactured by the Ameri -Kart Corp. "Poly Kart" Brand, ID # green 13801. • 150* Mixed New & Used, Mixed Black & White replacement wheels for 90 gallon Wheeled Refuse Containers, Manufactured by the Ameri -Kart Corp. "Poly Kart" Brand, ID # green 13801. * Numbers are Approximate