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Home My WebLink About2012.07.17_OPGA Agendai JPUBLIC NOTICE OF THE MEETING OF THE RECEIVE OWASSO PUBLIC GOLF AUTHORITY QUL 13 7 �$- TYPE OF MEETING: Regular city Clerwis ul"o— DATE: July 17, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, July 13, 2012. n , ann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the July 3, 2012 Regular Meeting and the July 10, 2012 Special Meeting Attachment # 3-A B. Approval of Claims Attachment # 3-13 C. Acknowledge receipt of the monthly budget status report Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 3, 2012 The Owasso Public Golf Authority met in regular session on Tuesday, July 3, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, June 29, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:27 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the June 19, 2012 Regular Meeting B. Approval of Claims Mr. Brown moved, seconded by Mr. Ross, to approve the Consent Agenda with claims totaling $21.533.73. Also included for review was the payroll payment report for 06/16/2012. YEA: Kelley, Brown, Moberly, Ross, Bonebrake NAY: None Motion carried 5-0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPGA ATTORNEY No report Owasso Public Golf Authority July 3, 2012 ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Ross moved, seconded by Mr. Brown, to adjourn the meeting, YEA: Moberly, Ross, Kelley, Brown, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 8:28 p.m, Ashley Hickman, Minute Clerk Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING TUESDAY, JULY 10, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, July 10, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, July 6, 2012. ITEM l : CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:03 p.m. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Chris Kelley, Vice Mayor/Vice Chairman Jeri Moberly, Councilor/Trustee Charlie Brown Councilor/Trustee Patrick Ross, Councilor/Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Application for STP funds - 106th and Garnett B. Interlocal Agreement FY 13 Street Rehab Program C. Firing Range Bid Review D. Wildland Truck Purchase Warren Lehr presented the items and discussion was held. It was further explained that these items will be placed on the July 17 agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Owasso Public Golf Authority - Status of Public Trust B. Traffic Calming Devices C. Utility Billing Rate Structure D. Police Station Expansion Project E. Recording of City Council Meetings F. Mayor's Appointments to Citizen Boards and Committees G. City Manager Evaluation Process and Contract Timeline H. City Manager Report Tulsa's Future II CNG Update Sales Tax Report Julie Lombardi presented item A, advising the legal requirements to dissolve the Owasso Public Golf Authority, and discussion was held. Daniel Dearing presented item B, Traffic Calming Devices, and discussion was held. Staff will research policy revisions to be brought back to Council in the month of September for further discussion. Sherry Bishop presented item C, Utility Billing Rate Structure, and discussion was held. It was further explained that this item will be brought back to the August work session for further discussion. Owasso City Council/OPWA/OPGA July 10, 2012 Rodney Ray presented item D, Police Station Expansion Project, and discussion was held. Rodney Ray opened the floor for discussion on item E, Recording of the City Council Meetings. Councilor Brown requested a study on the cost and process to record meetings. Jeri Moberly suggested a cell phone policy would need to be in place if meetings are recorded. It was further explained that staff will gather all necessary data to present at the August work session for further discussion. Mayor Bonebrake presented item F, Mayor's Appointments to Citizen Boards and Committees, and discussion was held. Michele Dempster presented item G, City Manager Evaluation Process and Contract Timeline, and discussion was held. Rodney Ray presented item H, City Manager Report. Chelsea Harkins provided an activity report on Tulsa's Future II. Rodney Ray provided an update on the CNG fueling station. Rodney Ray showed the video of Lt. Mike Denton and summarized the arbitrator's ruling. ITEM 4: REPORT FROM CITY COUNCILORS Councilor Brown suggested a meeting with the Windsor Lake residents regarding Sam's Club development. It was explained that the City's development practice is to conduct public information meetings during the various engineering phases. ITEM 5: ADJOURNMENT Mr. Ross moved for adjournment, seconded by Ms. Moberly. YEA: Kelley, Ross, Moberly, Brown, Bonebrake NAY: None Motion carried 5-0. Meeting adjourned at 9:50 p.m. Juliann M. Stevens, Deputy City Clerk Doug Bonebrake, Mayor/Chairman 0 Claims List 7/17/2012 Budget Unit Title Vendor Name OPGA Payable Description Payment Amoun JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 448.39 JPMORGAN CHASE BANK DAPHNE'S-MERCHANDISE 374.32 JPMORGAN CHASE BANK TRAVIS MATHEW-MERCHANDISE 77.31 JPMORGAN CHASE BANK TRAVIS MATHEW-MERCHANDISE 39.01 JPMORGAN CHASE BANK BRIGHTON-MERCHANDISE 88.00 JPMORGAN CHASE BANK ACHUSHNET-MERCHANDISE 259.28 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 74.87 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 90.06 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 84.29 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,089.12 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 146.26 JPMORGAN CHASE BANK NIKE-MERCHANDISE 156.65 JPMORGAN CHASE BANK COBRA -MERCHANDISE 99.54 JPMORGAN CHASE BANK REASORS-FOOD 66.84 JPMORGAN CHASE BANK WALMART-FOOD 20.49 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 57 92 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 132.19 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 32.04 BGR DAILY ACCT. REIMB PETTY CASH 569.83 JPMORGAN CHASE BANK SYSCO-FOOD 455.50 JPMORGAN CHASE BANK SYSCO-FOOD 760.29 JPMORGAN CHASE BANK SYSCO-FOOD 1,317.77 JPMORGAN CHASE BANK JAVA DAVES-COFFEE 423.24 JPMORGAN CHASE BANK COKE -BEVERAGES 185.85 JPMORGAN CHASE BANK COKE -BEVERAGES 467.72 JPMORGAN CHASE BANK COKE -BEVERAGES 852.02 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 643.08 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 198.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,731.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 354.30 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 272.90 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 162.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 811.92 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 228.84 366.14 TOTAL OPGA 13,136.98 GOLF SHOP JJPMORGAN CHASE BANK PGA -MEMBER DUES TOTAL GOLF SHOP 302.50 302.50 CART OPERATIONS JPMORGAN CHASE BANK ROBERTSON-CART TIRES 104.85 JPMORGAN CHASE BANK JUSTICE GOLF -CART PARTS 2,351.50 TOTAL CART OPERATIONS Page 1 Claims List 7/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT JPMORGAN CHASE BANK AMC -IRRIGATION SUPPLIES JPMORGAN CHASE BANK TIMMONS-FUEL 313.13 UNIFIRST HOLDINGS LP SOAP 2,367.90 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.05 UNIFIRST HOLDINGS LP UNIFORM SERVICE 20.42 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 35.58 JPMORGAN CHASE BANK WINFIELD-CHEMICALS 39.11 JPMORGAN CHASE BANK PROF TURF -CART REPAIRS 1,542.81 JPMORGAN CHASE BANK PROF TURF -ENGINE REPAIRS 500.61 2,195.96 JPMORGAN CHASE BANK WATER PROD -SUPPLIES JPMORGAN CHASE BANK OREILLYS-HOSE REPAIR 45.12 JPMORGAN CHASE BANK EQUIPMENT ONE -BLADES 57.21 JPMORGAN CHASE BANK BWI-FERTILIZER 34.06 JPMORGAN CHASE BANK LUBER BROS-CLUTCH KIT 1,091.34 JPMORGAN CHASE BANK LUBER BROS-REAR AXLES 59.69 AT&T CONSOLIDATED PHONE BILL 927.72 54.29 JPMORGAN CHASE BANK ENLOW TRACTOR -PARTS 528.66 JPMORGAN CHASE BANK LUBER BROS-SPRING 19.88 JPMORGAN CHASE BANK LUBER BROS-SHOCKS 143.20 JPMORGAN CHASE BANK LUBER BROS-STOP ASSEMBLY 192.78 JPMORGAN CHASE BANK LUBER BROS-CLUTCH DRIVE 489.15 JPMORGAN CHASE BANK LUBER BROS-SEAL KIT 351.58 JPMORGAN CHASE BANK PRESTIGE FLAG-FLAGSTICKS 237.04 JPMORGAN CHASE BANK PRECISION-SWIVELS/ANCHORS 308.92 JPMORGAN CHASE BANK R & R PROD -DIGITAL GAUGE 189 29 JPMORGAN CHASE BANK LOCKE-PUMP JPMORGAN CHASE BANK R & R PROD -SOLID TINES 31.26 JPMORGAN CHASE BANK HOLLIDAY-SAND 118.47 TOTAL COURSE MAINT 217.14 12,123.37 FOOD & BEV JPMORGAN CHASE BANK COKE -SUPPLIES 30.00 JPMORGAN CHASE BANK SYSCO-SUPPLIES 99.93 JPMORGAN CHASE BANK SYSCO-SUPPLIES 33.31 JPMORGAN CHASE BANK SYSCO-SUPPLIES 85.18 JPMORGAN CHASE BANK COKE -SUPPLIES 30.00 JPMORGAN CHASE BANK PARTS TOWN -CREDIT -55.00 TOTAL FOOD & BEV 223.42 GOLF ADMIN JPMORGAN CHASE BANK LOWES-SUPPLIES JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 68.16 JPMORGAN CHASE BANK US KIDS GOLF -TEE MARKERS 653.43 871.14 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE THE ROCK DOCTOR, LLC CARPET CLEANING 225.46 AT&T CONSOLIDATED PHONE BILL 145.00 228.291 Page 2 Claims List 7/17/2012 Budget Unit Title TOTAL GOLF ADMIN Vendor Name Payable Description Payment Amount 2,191.48 FUND GRAND TOTAL OPGA GRAND TOTAL Page 3 30,434.1 $30,434.1 Department Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/30/12 Payroll Expenses 2,774.79 2,380.51 11,262.73 3,631.00 3,184.22 Total Expenses 4,089.28 2,672.84 14,965.91 4,516.61 4,661.72 rul'Yu I V I HL 23,233.25 30,906.36 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2011-2012 Statement of Revenues & Expenses As of June 2012 and 2011 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from Workers' Comp Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) June 30, 2012 June 30, 2011 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 81,511 515,833 463,500 111.29% 69,178 411,599 643,500 63.96% 26,139 160,138 185,000 86.56% 27,719 137,563 185,000 74.36% (20,791) (122,602) (140,000) 87.57% (25,918) (110,924) (140,000) 79.23% 22,577 172,996 185,000 93.51% 18,311 103,373 205,000 50.43% (11,912) (85,389) (72,000) 118.60% (11,233) (55,268) (72,000) 76.76% 1,425 18,926 39,800 47.55% 2,978 26,914 54,800 49.11% - 3,270 3,600 90.83% - - - 0.00% 98,950 663,173 99.74% 81,035 513,257 664,900 876,300 58.57% 72,393 711,512 611,150 116.42% 71,558 659,877 626,338 105.35% 7,418 150,715 101,160 148.99% 40,651 158,624 93,060 170.45% 18,707 210,159 128,290 163.82% 20,054 156,107 128,540 121.45% - 24,224 24,300 99.69% - 142,642 55,000 259.35% - - - - 23,567 28,280 83.33% 98,518 1,096,610 864,900 126.79% 132,263 1,140,817 931,218 122.51 % 432 (51,228) (627,560) (433,437) (200,000) (54,918)