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Home My WebLink About2012.07.17_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: July 17, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, July 13, 2012. liann Stevens, De y C lerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Jay Henderson of LifeChurch.TV 3. Flag Salute 4. Roll Call 5. Presentation of Employee of the Quarter Mr. Ray W 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. ti A. Approval of Minutes of the July 3, 2012 Regular Meeting and the July 10, 2012 Special Meeting Attachment # 6-A B. Approval of Claims Attachment # 6-13 C. Acknowledge receipt of the monthly budget status report Attachment # 6-C 7. Consideration and appropriate action relating to items removecVrom the Consent Agenda S Owasso City Council July 17, 2012 Page 2 8. Consideration and appropriate action relating to an Interlocal Agreement between the City of Owasso and Tulsa County for the 2012-2013 CIP Street Rehabilitation project Mr. John Feary Attachment #8 Staff recommends approval of an Interlocal Agreement with Tulsa County for paving assistance and authorization for the Mayor to execute the agreement. 9. Consideration and appropriate action relating to the approval of a resolution requesting Federal Aid through the Surface Transportation Program Urbanized Area for construction of East 106th Street North/North Garnett intersection improvements Mr. Dwayne Henderson Attachment #9 Staff recommends approval of Resolution No. 2012-07. 10. Consideration and appropriate action relating to the approval of a construction bid for the Owasso Police Multi-Use Training Facility Mr. Dwayne Henderson Attachment #10 Staff recommends approval of a construction bid for the Owasso Police Multi-Use Training Facility in the amount of $143,520 to Earth Smart Construction for a parking lot and earthwork at the firing range. 11. Consideration and appropriate action relating to the purchase of a new Fire Department Wildland Vehicle Chief Chris Garrett Attachment #I I Staff recommends approval to purchase one new F-350 crew cab truck from Bob Hurley Ford of Tulsa, Oklahoma in the amount of $35,515.85. 12. Consideration and appropriate action relating to a request for project acceptance and final payment of the 2011-2012 Pavement Striping Project Mr. Tim Doyle Attachment # 12 Staff recommends acceptance and authorization for final payment of the 2011-2012 Pavement Striping Project, including the base project and the alternate project to Action Safety Supply Company in the amount of $59,652.20. 13. Consideration and appropriate action relating to a request for City Council confirmation of the Mayor's appointments to various Boards and Commissions Mayor Doug Bonebrake Attachment # 13 14. Discussion relating to a request to record City Council meetings Councilor Charlie Brown 15. Report from City Manager 16. Report from City Attorney 17. Report from City Councilors Owasso City Council July 17, 2012 Page 3 18. New Business (New Business ilany item of business which could not have been foreseen at the time of posting of the agenda) 19. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, July 3, 2012 The Owasso City Council met in regular session on Tuesday, July 3, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, June 29, 2012. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:32 p.m. ITEM 2 INVOCATION The invocation was offered by Mike Franz, Pastoral Staff, Discovery Bible Fellowship ITEM 3 FLAG SALUTE Councilor Ross led the flag salute ITEM 4 ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor Chris Kelley, Vice Mayor Jeri Moberly, Councilor Charlie Brown, Councilor Patrick Ross, Councilor Mayor Bonebrake presented a proclamation to the Owasso Soccer Club declaring July 7, 2012 Turn Owasso Pink Day. _ !I Owasso City Council July 3, 2012 ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the June 19, 2012 Regular Meeting B. Approval of Claims C. Approval of Normal Retirement Benefits from the City's Oklahoma Municipal Retirement Fund (OMRF) Plan for Connie McIntire Mr. Brown moved, seconded by Mr. Kelley to approve the Consent Agenda with claims totaling $369,110.13. Also included for review were the healthcare self-insurance claims report and the payroll payment report for 06/16/12. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5-0 ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF ZONING MAP AMENDMENT OZ-12-03, CHANGING THE ZONING OF PROPERTY LOCATED IN THE SOUTHWEST QUARTER OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, WILLIS FARMS (SAM'S CLUB) Motion failed 2-3 Mr. Brown moved, seconded by Mr. Ross to create a 200 foot buffer of OL (office light) between Windsor Lake subdivision and the proposed CS (commercial shopping) District. 2 Owasso City Council July 3, 2012 YEA: Ross, Brown NAY: Kelley, Moberly, Bonebrake Motion failed 2-3 , After discussion, Ms. Moberly moved, seconded by Mr. Kelley to approve Zoning Amendment OZ-12-03, changing zoning from an AG (agricultural) District to a CS (commercial shopping) District, as recommended. YEA: Kelley, Moberly, Bonebrake NAY: Ross, Brown Motion carried 3-2 ITEM 10 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF ORDINANCE NO. 1005, APPROVING ZONING APPLICATION NUMBER OZ-12-03, CHANGING THE ZONING PROPERTY LOCATED IN THE SOUTHWEST QUARTER OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA Mr. Bronce Stephenson presented this item recommending approval of Ordinance No. 1005. After discussion, Mr. Kelley moved, seconded by Ms. Moberly, to approve Ordinance No. 1005, as recommended. YEA: Kelley, Moberly, Bonebrake NAY: Ross, Brown Motion carried 3-2 ITEM 1 1 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE DISCUSSION OF THE RECORDING OF THE CITY COUNCIL MEETINGS Mr. Brown moved, seconded by Mr. Ross to table this item to the July 17 meeting. YEA: Brown, Ross, Moberly, Kelley, Bonebrake NAY: None Motion carried 5-0 ITEM 12 REPORT FROM CITY MANAGER No report ITEM 13 REPORT FROM CITY ATTORNEY No report ITEM 14 REPORT FROM CITY COUNCILORS Mayor Bonebrake recognized the attendance of Blake and Brock Calhoun from Boy Scout Troop 26, earning their Citizenship in the Community Badge. ITEM 15 NEW BUSINESS None 3 Owasso City Council ITEM 16 ADJOURNMENT Mr. Brown moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Kelley, Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 8:26 p.m. July 3, 2012 Doug onebrake, Mayor Ashley Hickman, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING TUESDAY, JULY 10, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, July 10, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, July 6, 2012. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:03 p.m. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Chris Kelley, Vice Mayor/Vice Chairman Jeri Moberly, Councilor/Trustee Charlie Brown Councilor/Trustee Patrick Ross, Councilor/Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Application for STP funds - 106th and Garnett B. Interlocal Agreement FY 13 Street Rehab Program C. Firing Range Bid Review D. Wildland Truck Purchase Warren Lehr presented the items and discussion was held. It was further explained that these items will be placed on the July 17 agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS Julie Lombardi presented item A, advising the legal requirements to dissolve the Owasso Public Golf Authority, and discussion was held. Daniel Dearing presented item B, Traffic Calming Devices, and discussion was held. Staff will research policy revisions to be brought back to Council in the month of September for further discussion. Sherry Bishop presented item C, Utility Billing Rate Structure, and discussion was held. It was further explained that this item will be brought back to the August work session for further discussion. x 'Awasso City CouncillOP AIOPGA July 10, 2012 Rodney Ray presented item D, Police Station Expansion Project, and discussion was held. Rodney Ray opened the floor for discussion on item E, Recording of the City Council Meetings. Councilor Brown requested a study on the cost and process to record meetings. Jeri Moberly suggested a cell phone policy would need to be in place if meetings are recorded. It was further explained that staff will gather all necessary data to present at the August work session for further discussion. Mayor Bonebrake presented item F, Mayor's Appointments to Citizen Boards and Committees, and discussion was held. Michele Dempster presented item G, City Manager Evaluation Process and Contract Timeline, and discussion was held. Rodney Ray presented item H, City Manager Report. Chelsea Harkins provided an activity report on Tulsa's Future 11. Rodney Ray provided an update on the CNG fueling station. Rodney Ray showed the video of Lt. Mike Denton and summarized the arbitrator's ruling. ITEM 4: REPORT FROM CITY COUNCILORS Councilor Brown suggested a meeting with the Windsor Lake residents regarding Sam's Club development. It was explained that the City's development practice is to conduct public information meetings during the various engineering phases. 0 ITEM 5: ADJOURNMENT Mr. Ross moved for adjournment, seconded by Ms. Moberly. YEA: Kelley, Ross, Moberly, Brown, Bonebrake NAY: None Motion carried 5-0. Meeting adjourned at 9:50 p.m. Doug Bonebrake, Mayor/Chairman z Juliann M. Stevens, Deputy City Clerk 'en - m ClaimS List 7/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amount ig-EWERAL TREASURER PETTY CASH OC REFUND/RAMIREZ -100.00 AEP/PSO STREET LIGHTS 15.06 TREASURER PETTY CASH CC REFUND/LEE 50.00 TREASURER PETTY CASH OC REFUND/RAMIREZ 100.00 TREASURER PETTY CASH OC REFUND/JONES 100.00 II TREASURER PETTY CASH CC REFUND/DRIVER 50.00 TOTAL GENERAL 215.06 UNICIPAL COURT CHARLES N. ROMANS BAILIFF SERVICES 350.00 JPMORGAN CHASE BANK MEEKS-WARNING CITATIONS 260.72 JPMORGAN CHASE BANK INTERIM CLOSE EXPENSE 19.75 JPMORGAN CHASE BANK INTERIM CLOSE EXPENSE 18.15 JPMORGAN CHASE BANK WALMART INTERIM CLOSE EXP 12.64 JPMORGAN CHASE BANK DELL-TONER CARTRIDGES 327.56 TOTAL MUNICIPAL COURT 988.82 AIA' JPMORGAN CHASE BANK JQUINTON PLUMBING-INSPECT 250.00 WAYNE R. GAYLORD ELECTRICAL INSPECTION 80.00 F FLEETCOR TECHNOLOGIES FUELMAN-JUNE 2012 137.99 CITY GARAGE VEHICLE PARTS 302.48 CITY GARAGE LABOR/OVERHEAD COSTS 50.00 JPMORGAN CHASE BANK DALE & LEE-HVAC INSPECT 468.00 TOTAL MANAGERIAL 1,288.47 FINANCE CITY GARAGE LABOR/OVERHEAD COSTS 50.00 TOTAL FINANCE 50.00 HUMAN RESOURCES JPMORGAN CHASE BANK OWASSO FENCE-POST CAPS 58.44 JPMORGAN CHASE BANK OML-ADVERTISING 20.00 1 JPMORGAN CHASE BANK BART EXAMINER-ADVERTISING 16.23 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 32.16 TOTAL HUMAN RESOURCES 126.83 HR - CHARACTER INITIATIVE JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 179.10 JPMORGAN CHASE BANK ATWOODS-SUPPLIES 115.90 JPMORGAN CHASE BANK ATWOODS-PAINT 9.98 TOTAL HR - CHARACTER INITIATIVE 304.98 GENERAL GOVERNMENT ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 213.45 AT&T CONSOLIDATED PHONE BILL 693.72 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 32.94 JPMORGAN CHASE BANK AMERICAN-REFUSE SERVICE 140.03 Page 1 ter"- Claims List 7/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL GOVERNMENT... RICOH USA, INC. COPIER SERVICE 459.29 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 4,939.30 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 4,939.30 CINTAS CORPORATION CARPET CLEANING 46.87 XEROX CORPORATION COPIER SERVICE 524.55 HEARTLAND CONSULTING, INC LOBBYING 10,500.00 MAILROOM+FINANCE INC POSTAGE 1.000.00 GENERAL GOVERNMENT COMMUNITY DEVELOPMENT VERIZON WIRELESS WIRELESS CONNECTION 38.01 FLEETCOR TECHNOLOGIES FUELMAN-JUNE 2012 329.03 KENNETH LIVINGSTON CODE ENFORC NTiMOWING 150.00 FRED STEPHEN CORLEY CODE ENFORC NT-OWING 150.00 JOHNNY-WAYNE VICKNIGHT CODE ENFORCEMENT' OWING 150.00 TREASURER PETTY CASH PARKING 9.00 JF"ORGAN CHASE BANK DELL-SOFTWARE 80.99 JPMORGAN CHASE BANK OWASSO AUTO-MAINTENANCE 70.01 JPMORGAN CHASE BANK DELL-TONER CARTRIDGES 127.87 J ORGAN CHASE BANK POSPAPER.COM-PRNTR RIBBON 23.90 CITY GARAGE LABOR/OVERHEAD COSTS 150.00 CITY GARAGE VEHICLE PARTS 186.58 COMMUNITY DEVELOPMENT 1 ENGINEERING CITY GARAGE LABOR/OVERHEAD COSTS 191.67 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.40 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.40 UNITED STATES CELLULAR CORPORATION CELL BILL 59.30 JFMAORGAN CHASE BANK ATWOODS-BOOTS 119.99 JP RGAN CHASE BANK BLUE ENERGY-FUEL 21.21 JPMORGAN CHASE BANK BLUE ENERGY-FUEL 19.84 JPMORGAN CHASE BANK THOMPSONS-BOOTS 203.90 J RGAN CHASE BANK OFFICE DEPOT-SUPPLIES 6.09 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 18.99 JPMORGAN CHASE BANK DEQ-LICENSE RENEWAL 92.W FLEETCOR TECHNOLOGIES FUELMAN-JUNE 2012 456.13 VERIZON WIRELESS WIRELESS CONNECTION 76.02 TOTAL ENGINEERING 1'289.94 INFORMATION TECHNOLOGY VERIZON WIRELESS WIRELESS CONNECTION 114.03 SUNGARD PUBLIC SECTOR INC. ANNUAL LIC/OXINT FEE 42,854.55 JPMORGAN CHASE BANK HOSTICA-DOMAIN FEE 10.45 JP RGAN CHASE BANK GLOBALGOV-IT TAPES 460.00 JPMORGAN CHASE BANK DELL-IT/HR PRINTER PART 24.99 Page 2 Claims List 7/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amount INFORMATION TECHNOLOGY JPMORGAN CHASE BANK DELL-REPLACEMENT SERVERS 11,053.33 THE ROWLAND GROUP, SERIES LLC TEMP SERVICE 697.50 THE ROWLAND GROUP, SERIES LLC TEMP SERVICE 1,777.50 TECHSICO ENTERPRISE SOLUTIONS FIBER REPAIR 617.50 CITY GARAGE LABOR/OVERHEAD COSTS 66.67 JPMORGAN CHASE BANK AVTECH;MAAINT RENEWAL 115.00 JPMORGAN CHASE BANK NOTEPAGE-SOFTWARE 1,015.00 CITY GARAGE VEHICLE PARTS 133.10 JPMORGAN CHASE BANK AWZON-NAS DRIVE 350.92 TOTAL INFORMATION TECHNOLOGY SUPPORT SERVICES JPMORGAN CHASE BANK ASSOC PARTS-A/C MOTOR 134.19 CITY GARAGE VEHICLE PARTS 18.53 A PLUS SERVICE INC CONDENSER FAN WrR REPAIR 1,256.00 COX COMMUNICATIONS INTERNET SVC OC BLDG 69.95 FROYLAN MARTINEZ IRRIGATION MAINTENANCE 1,366.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 19.30 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER PROGRAM 990.00 RANDY STARK VEHICLE PARTS 185.00 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 154.62 CITY GARAGE LABOR/OVERHEAD COSTS 166.67 JPMORGAN CHASE BANK WORLEYS-IRRIGATION SUPPLY 29.99 JPMORGAN CHASE BANK LIBERTY FLAGS-FLAGS SS 54.20 JPMORGAN CHASE BANK LOWES-HOT WATER LINE CH 3.98 JPMORGAN CHASE BANK STD SPLY WEEDEATER STRING 55.47 JPMiIORGAN CHASE BANK PREFERRED BUS=MAINT CHRG 110.00 SAV ON PRINTING & SIGNS LLC PODIUM SIGNS 30.00 AT&T CONSOLIDATED PHONE BILL 65.43 FLEETCOR TECHNOLOGIES FUELMAN-JUNE 2012 239.84 FLEETCOR TECHNOLOGIES FUELMAN-JUNE 2012 241.35 VERIZON WIRELESS WIRELESS CONNECTION 38.01 TOTAL SUPPORT SERVICES 5,228.73 CEMETERY FLEETCOR TECHNOLOGIES FUELMIAN-JUNE 2012 61.23 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 31.58 JPMdORGAN CHASE BANK COUNTRY HOME-LEAF VACUUM 2,453.98 TOTAL CEMETERY 2,546.79 POLICE SERVICES JPMORGAN CHASE BANK OFFICE DEPOT-INK 57.99 FLEETCOR TECHNOLOGIES FUELMAN-JUNE 2012 9,325.23 JPMORGAN CHASE BANK LODGING EXPENSE 184.48 JPMORGAN CHASE BANK GALLS-UNIFORM 590.06 JPMORGAN CHASE BANK DRYCLEAN STATION-CLEANING 876.47 Page 3 A Claims List 7/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amount POLICE SERVICES... JPMORGAN CHASE BANK RADIOSHACK-BATTERIES 11.98 JPMORGAN CHASE BANK GALLS-GUN RACK 204.98 JPMORGAN CHASE BANK EMBLEM-BADGE PATCHES 309.05 JPMORGAN CHASE BANK INTEGRIS-PHYSICALS 475.00 JPMORGAN CHASE BANK HILLS PET NUTRITION-FOOD 100.68 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 111.98 JPMORGAN CHASE BANK MTM RECOGNTION-BADGES 259.19 JPMORGAN CHASE BANK PATROL TECH-BELT 19.00 JPMORGAN CHASE BANK OWASSO FITNESS-GY*USAGE 180.00 JPMORGAN CHASE BANK OWASSO BATTERY-BATTERIES 209.00 JRWORGAN CHASE BANK CASCOINDUST-BOOTS 877.00 JPMORGAN CHASE BANK PUBLIC SFTY CNTR-SUPPLIES 334.81 LAW ENFORCEMENT PSYCHOLOGICAL SERV PSYCHOLOGICAL EVALUATION 80.00 JPMORGAN CHASE BANK WALMART-BATTERIES 43.88 JP#AORGAN CHASE BANK AUTO PRIDE-CAR WASH 6.00 TREASURER PETTY CASH TRAVEL EXPENSE 31.53 TREASURER PETTY CASH TAG 25.00 CITY GARAGE VEHICLE PARTS 3,898.00 JPMORGAN CHASE BANK PIKEPASS USAGE 35.65 JPMORGAN CHASE BANK RELIABLE-TOWING 263.00 JPMORGAN CHASE BANK ddARRIOT-REFUND -11.24 JPWORGAN CHASE BANK MARRIOTT REFUND -22.48 JRIAORGAN CHASE BANK ARRIOT REFUND -22.48 CITY GARAGE LABOR/OVERHEAD COSTS 4,833.33 JPMORGAN CHASE BANK VIEVU-CAMERA CLIPS 89.00 TREASURER PETTY CASH TRAINING EXPENSE 20.13 TREASURER PETTY CASH TRAVEL EXPENSE 70.08 TREASURER PETTY CASH NOTARY FEE 20.00 VERIZON WIRELESS WIRELESS CONNECTION 538.80 AT&T CONSOLIDATED PHONE BILL 465.31 JPMiORGAN CHASE BANK DECATUR ELECT-REPAIR 250.00 JPMORGAN CHASE BANK TACHNOLOGIES-CARTRIDQES 254.00 JPMORGAN CHASE BANK ULTRA.#AAX-CARTRIDGE 268.49 JPMORGAN CHASE BANK LODGING EXPENSE 276.72 TOTAL POLICE SERVICES POLICE COMMUNICATIONS JPMORGAN CHASE BANK WALMART MIICROWAVE 55.00 JPMORGAN CHASE BANK WALWART VACUUM' 49.55 DEPARTMENT OF PUBLIC SAFETY OLET USER FEE - JULY 450.010 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 7310 JPMORGAN CHASE BANK OFFICE DEPOT-MATS 242.96 JPMORGAN CHASE BANK MTM•RECOGNITION-PLAQUE 54.97 JPMORGAN CHASE BANK CENTRAL TECH-TRAINING 130.00 JPMORGAN CHASE BANK DRYCLEAN STATION-CLEANING 38.55 Page 4 Claims List 7/17/2012 _ ~®~9 w _ _ ; ~InRnMll® Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL POLICE CO UNICATIONS 1,094.03 DRYCLEAN STATION-CLEANING SHELTER PRO-SOFTWARE HILLS PET NUTRITION-FOOD HILLS PET NUTRITION-FOOD COMPANIONS-CREMATION VERIZON WIRELESS JPMORGAN CHASE BANK CITY GARAGE MPANIONS-CREMATION 20.50 185.39 15.57 55.36 47.13 76.02 60.18 166.67 TOTAL ANIMAL CONTROL 2,186.32 FIRE SERVICES CITY GARAGE LABOR/OVERHEAD COSTS 1,166.67 JPMORGAN CHASE BANK KOHLS-UNIFORk4 38.98 JPMORGAN CHASE BANK APPL PARTS CO-REPAIR 61.07 JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES 135.96 JPMORGAN CHASE BANK OREILLY-BATTERIES 143.98 JPMORGAN CHASE BANK OREILLY PARTS 11.47 JPWRGAN CHASE BANK TARGET-SUPPLIES 25.66 JPMORGAN CHASE BANK LOWES-SUPPLIES 9619 FLEETCOR TECHNOLOGIES FUELMAN-JUNE 2012 4,908.80 VERIZON WIRELESS WIRELESS CONNECTION 190.05 AT&T CONSOLIDATED PHONE BILL 249.53 JPMORGAN CHASE BANK LIBERTY FLAGS-U.S. FLAG 1,339.60 JPMORGAN CHASE BANK OK FIRE CHIEF-ANNUAL DUES 216.00 JPMORGAN CHASE BANK BLUE ENERGY-FUEL 20.80 JPMORGAN CHASE BANK OK POLICE SUPPLY-TAGS 11.90 JPMORGAN CHASE BANK WALMART SUPPLIES 11.16 JPMORGAN CHASE BANK LOWES-SUPPLIES 28.77 JPMORGAN CHASE BANK KOHL'S-UNIFORM 91.00 JPMORGAN CHASE BANK OWASSO FITNESS-GYM USE 180.00 JPMORGAN CHASE BANK TJ NPXX-UNIFORM 34.98 JPMORGAN CHASE BANK HIBBETT-UNIFORM BAG 39.99 JPMORGAN CHASE BANK TRADEHOME-UNI FORM SHOES 119.99 JPMORGAN CHASE BANK BLUE ENERGY-FUEL 15.19 JPMORGAN CHASE BANK BLUE ENERGY-FUEL 17.24 JPMORGAN CHASE BANK ADVANCE AUTO-SUPPLIES 80.86 Page 5 Claims List 7/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amount FIRE SERVICES... ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 266.91 JPMORGAN CHASE BANK ATWOODS-SUPPLIES 137.92 TOTAL FIRE SERVICES 9,641.27 EMERGENCY PREPAREDNES VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC 20.60 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC 21.01 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 11.82 VERDIGRIS VALLEY ELECTRIC COOP STORMS IREN ELECTRIC 20.60 AT&T CONSOLIDATED PHONE BILL 24.85 VERIZON WIRELESS WIRELESS CONNECTION 38.01 TOTAL EMERGENCY PREPAREDNESS 136.89 STREETS FLEETCOR TECHNOLOGIES FUEL MAN-JUNE 2012 1,349.87 JPMORGAN CHASE BANK PMSI-ASPHALT SEALANT 12.30 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 JPMORGAN CHASE BANK BUMPER TO BUMPER-TAPE 12.99 JPMORGAN CHASE BANK DYNA ENG-SIGN BRACKETS 1,994.00 CITY GARAGE LABOR/OVERHEAD COSTS 1,166.67 TULSAASPHALT, LLC ASPHALT 86.92 UNIFIRST HOLDINGS LP UNIFORM RENTAL 28.23 UNIFIRST HOLDINGS LP UNIFORM RENTAL 26.28 JPMORGAN CHASE BANK LOWES-BROOMS 14.66 CITY GARAGE VEHICLE PARTS 913.86 JPMORGAN CHASE BANK CASECO-TOOL BOXES/LIFT 3,625.00 AEP/PSO STREET LIGHTS 4,668.82 JPMORGAN CHASE BANK ATWOODS-TRASH BAGS 23.97 TOTAL STREETS 15,436.87 GF-CMAQ-TRUCK CARTER CHEVROLETAGENCY LLC NEW CNG TRK PUBLIC WORKS 26,735.94 TOTAL GF-CAQ-TRUCK 26,735.94 STOR ATER JP RGAN CHASE BANK TRAVEL EXPENSE-DOYLE 9.13 FLEETCOR TECHNOLOGIES FUELMAN-JUNE 2012 1,518.36 CITY GARAGE LABOR/OVERHEAD COSTS 1,166.67 JPMORGAN CHASE BANK TRAVEL EXPENSE-DOYLE 44.88 JPMORGAN CHASE BANK QUALITY TIRE-TIRES 221.90 VERIZON WIRELESS WIRELESS CONNECTION 38.01 JPMaORGAN CHASE BANK TRAVEL EXPENSE-DOYLE 23.49 JPMORGAN CHASE BANK TRAVEL EXPENSE-DOYLE 11.74 JPMORGAN CHASE BANK ATWOODS-GREASE 52.54 JPMORGAN CHASE BANK KO AN SIGNS-MOWING SIGN 924.00 CITY GARAGE VEHICLE PARTS 629.50 Page 6 - - T - Clal S List 7/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amount STOR ATER... JPMORGAN CHASE BANK TRAVEL EXPENSE-DOYLE 37.64 JPMORGAN CHASE BANK P&K EQUIP-TRIMMER REPAIR 301.01 JP RGAN CHASE BANK RENAISSANCE-CONF/DOYLE 602.40 JPMORGAN CHASE BANK P&K EQUIP-OIL/STRING/HEAD 836.90 JPORGAN CHASE BANK P&K EQUIP-CHAINSAWS 557.98 JP RGAN CHASE BANK P&K EQUIP-CHAIN SAW CHAPS 303.96 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.01 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.02 7,342.14 h'AKKS CITY GARAGE LABORIOVERHEAD COSTS 333.33 UNIFIRST HOLDINGS LP UNIFORM RENTAL 16.55 TUCKER CHEMICAL, INC. RESTROOM SUPPLIES 560.45 BLAKE MITCHELL OWING SKATE PARK 60.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 16.55 AT&T CONSOLIDATED PHONE BILL 199.42 VERIZON WIRELESS WIRELESS CONNECTION 38.01 FLEETCOR TECHNOLOGIES FUELMAN-JUNE 2012 783.21 JPiNORGAN CHASE BANK LIBERTY FLAGS-FLAG PARKS 457.00 PARKS COMMUNITY CENTER J ORGAN CHASE BANK JOHNSTONE-SUPPLIES 6.18 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 47.49 FLEETCOR TECHNOLOGIES FUEL-MAN-JUNE 2012 220.59 AT&T CONSOLIDATED PHONE BILL 131.99 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 104.93 CITY GARAGE LABORIOVERHEAD COSTS 50.00 DONALD L. TAYLOR KEYS 8.00 TOTAL CO UNITY CENTER 9.18 Page 7 Claims List 7/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amount AMBULANCE SERVICE INIFRED HALES AMBULANCE REFUND 20.00 PA NYIA VA AMBULANCE REFUND 150.00 STERLING OPTION /WINDSOR AMBULANCE REFUND 321.50 OVERPAYMENT RECOVERY AMBULANCE REFUND 77.34 CURTIS DYKST AMBULANCE REFUND 79.36 A ERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 164.25 TOTAL d,v=vI NCE SERVICE 812.45 A ULACE JPMORGAN CHASE BANK KENKOOL-PARTS 128.50 VERIZON WIRELESS WIRELESS CONNECTION 152.04 CITY GARAGE LABOR/OVERHEAD COSTS 1,333.33 CITY GARAGE VEHICLE PARTS 46.19 JP#IMORGAN CHASE BANK BOUND TREE-SUPPLIES 28.36 JP ORGAN CHASE BANK BOUND TREE-SUPPLIES 273.00 J ORGAN CHASE BANK BOUND TREE-SUPPLIES 950.62 J ORGAN CHASE BANK PHAR :SYSTEMS-SUPPLIES 916.66 TOTAL A . NCE 3,82-3.70 mnm~ -UL -1 4,641.15 E911 Ct 'IONS AT&T CONSOLIDATED PHONE BILL 287.54 TOTAL T _ .1 CO., I ICATI S 287.54 C ETERY - CEMETERY JF4i~ORGAN CHASE BANK DYNA ENG-RIVETS 160.65 TOTAL CEMETERY - CI., ®TEY ,-60.65 STRONG NEIGHBORHOODS JPORGAN CHASE BANK RKSPCE SLTNS-FURNITURE 40.00 JPMOGAN CHASE BANK RKSPCE SLTNS-FURNITURE 1,391.44 TOTAL STRONG NEIGHBORHOODS ,"31.AA C. W, A`- T S ORIfWATE - STOR ATE JP RGAN CHASE BANK LOWES-D INAGE SUPPLIES ~7 p p TOTAL STOI',, ;'E - STORROVAPTER 7 FU 18.41 Page Claims i 7/17/2012 Budget Unit Title Vendor Name Payable Description Payment Amount PUBLIC SAFETY - POLICE JP ORGAN CHASE BANK ARC-PRINTS 143.75 TOTAL PUBLIC S,~: E eY - POLICE 143.75 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK TURNKEY-CARGO BARRIER 569.82 TOTAL U=+'ILIC SAFE - FIRE 569.82 713.5 CI - STREET REHAB FY12 'eRGON ASPHALT & EMULSIONS, INC TACK OIL 1,611.02 TOTAL CI - STREET REHAB 1-f12 1,611.02 _r r4 , 11..E CITY GARAGE J )RGAN CHASE BANK LENOX-TOWING 65.00 JF=F DRGAN CHASE BANK LENOX-TOWING 85.00 JPMORGAN CHASE BANK LENOX-TOWING 85.00 AT&T CONSOLIDATED PHONE BILL 47.14 J ORGAN CHASE BANK STAND BY-PART TI MECH 556.80 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 92.04 JPMORGAN CHASE BANK QUALITY TIRE-ALIGNMENT 99.95 T & TIRE, LP TIRES 827.54 UNIFIRST HOLDINGS LP UNIFORM RENTAL 24.77 TOTZ,'. CI GE 1,883.24 11FLA M TO'. _L i 1,8C3.2, WORKERS' CO P SELF-INS CITY OF OWASSO I PREST ACCOUNT WORKERS COI +i > CLAIM PAYNi-N 289.00 CITY OWASSO Y''-PREST ACCOUNT WORKERS COMP CLAIMS 359.00 CITY OASSO PREST ACCOUNT WORKERS COMP CLAIMS 323.00 CITY OF OWASSO I PREST ACCOUNT WORKERS CO CLAI. _ S 323. TOTAL O S' C P SELF-INS 1,2S WORKERS' COMP SELF-INS UNITED SAFETY & CLAIMS INC TPAA IN FEES FOR KRS 1,610.00 CITY GIF OASSO IiMPRESTACCOUNT WORKERS COMP CLAIM PAYMEN 716.00 CITY OASSO PREST ACCOUNT WORKERS COMP CLAIM PAYMEN 3,948.15 OKT COMMISSION SPECIAL TUNIT MITFQUARTERLY ASSESSMENT 1,443.27 TOTAL RKE S' COL'. )'SELF-r4 7,717.4 9,011.421 Page 9 IRR~"'L _ nn Claims List 7/17/2012 Budget Unit Title Vendor Name Payable Description ayment Amount CITY GRAND TOTAL $207,463.62 Page 10 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 7/17/12 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE #AEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 35,950.62 20,375.52 45,067.35 101,393.49 101,393.49 CITY OF SO GENERALFUND PAYROLL PAYMENT _ REPORT PAY PERIOD ENDING 06/30/12 Department Payroll Expenses Total Expenses Municipal Court 4,586.32 6,581.80 Managerial 19,292.67 27,108.64 Finance 12,496.41 19,709.98 Human Resources 6,138.65 10,224.56 Community Development 10,723.98 17,022.20 Engineering 15,418.72 23,100.55 Information Systems 6,777.17 10,014.26 Support Services 6,695.74 9,862.20 Police 131,613.39 185,767.40 Central Dispatch 14,937.70 24,243.46 Animal Control 3,093.40 4,643.51 Fire 92,034.45 137,633.12 Fire-Safer Grant 10:305.58 15,845.43 Emergency Preparedness, 2,798.43 4,400.83 Streets 6,729.66 11,437.70 Stormwater/ROW Maint. 6,813.99 9,363.13 Park Maintenance 9,507.54 14,394.04 Community-Senior Center 3,164.48 4,356.30 Historical Museum 600.00 673.68 Economic Development 2,826.92 3,747.04 General Fund Total 366.555_20 - _ 0129,83 9, Garage Fund Total- ~2~318.0~_ 4,690.45 Ambulance Fund Total 24,593.89 36,954.47 Emergency 911 Fund Total _ 2,720.48 _ 4,683.25 Stormwater Fund 27 Total - - Worker'"Compensation Total 2,716.40 3,271.33 Strong Neighborhoods 2,692.31 4,090.50 CITY OF OWASSO GENE L FUND FISCAL YEAR 2011-2012 Statement of Revenues & Expenditures As of June 30, 2012 MONTH YEAR PERCENT TO-DATE TO-DATE BUDGET OF BUDGET REVENUES: Taxes $ 1,624,658 $ 19,954,970 $ 20,010,908 99.72% Licenses & permits 23,864 182,738 201,400 90.73% Intergovernmental 306,155 1,720,899 2,540,926 67.73% Charges for services 36,458 506,135 517,600 97.78% Fines & forfeits 70,077 741,855 910,300 81.50% Other 52,986 189,823 151,258 125.50% TOTAL REVENUES 2,114,197 23,296,420 24,332,392 95.74% EXPENDITURES: Personal services 1,074,766 13,418,378 13,931,495 96.32% Materials & supplies 21,336 710,597 790,849 89.85% Other services 74,186 1,474,278 1,722,545 85.59% Capital outlay 76,564 1,095,063 2,137,050 51.24% TOTAL EXPENDITURES 1,246,852 16,698,316 18,581,938 89.86% REVENUES OVER EXPENDITURES 867,344 6,598,104 5,750,454 114.74% TRANSFERS IN (OUT): Transfers in 1,043,011 11,810,759 11,601,600 101.80% Transfers out (1,547,969) (18,344,108) (18,344,708) 100.00% TOTAL TRANSFERS (504,958) (6,533,349) (6,743,108) 96.89% NET CHANGE IN FUND BALANCE 362,386 64,755 (992,654) FUND BALANCE (GAAP Basis) Beginning Balance 3,944,512 Ending Balance $ 4,009,267 FUND BALANCE (Budgetary Basis) Beginning Balance 2,344,066 2,344,066 Ending Balance $ 2,408,822 $ 1,351,413 *Note: Report is not final for fiscal year-end. Accounts Payable is still in process. Ic ai 0!3"W_ he City _ t Limits. TO: Honorable Mayor and City Council L.1. City of Owasso FROM: John W. Feary Project Administrator SUBJECT: Tulsa County Interlocal Agreement 2012-2013 CIP Street Rehabilitation e: DATE: July 13, 2012 BACKGROUND: Included in FY 2012-2013 Budget, the Capital Improvements Fund allows for the expenditure of $1,000,000 in maintenance, repair, and/or resurfacing of residential and non-residential roadways throughout the city. Rehabilitation sites have been evaluated and prioritized in a comprehensive assessment of roadway conditions (both residential and non-residential). The selection process aims to maximize return on investment by increasing roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway driving conditions and public safety. In order to further maximize return on investment, in May 2012, the City of Owasso requested assistance from Tulsa County in the completion of several roadway projects. Specifically, the request included the use of County labor and equipment for the paving and/or resurfacing of the previously selected roadway sections. The use of such equipment and labor is anticipated to significantly reduce overlay costs. In order to formalize responsibilities, an Agreement has been drafted with Tulsa County (see Attachment A) that includes the following: • The City of Owasso shall provide traffic control through its authorized agent/contractor; • Tulsa County shall provide all necessary trucking and labor for asphalt cement installation; • Duration of the Agreement shall be for a period equal to the time necessary to complete the project. FUNDING: Funding for the materials to be used by Tulsa County for the projects is included in the FY 2012- 2013 Capital Improvements Fund Budget. RECOMMENDATION: Staff recommends City Council approval of an Interlocal Agreement with Tulsa County for paving assistance and authorization of the Mayor to execute the Agreement. ATTACHMENT: A. Overlay Sites (Red) B. Tulsa County Interlocal Agreement xx rn 3 v U 0 O it O CL v N M 0 N I N O N M 0 N 1 N O N / N `U L'I fY N - REPAIR ANP OVERLAY PROJET CRACKSEAE AND FOGSEAL CRACKSEA~ AND MICROSURFACE 0 INTERLOCAL AGREEMENT THIS AGREEMENT, made the day of , 2012, by and between the Board of County Commissioners of Tulsa County, Oklahoma, hereinafter called "County" and the City of Owasso, Tulsa County, Oklahoma, hereinafter called "City". WITNESSETH: WHEREAS, by virtue of 69 O.S., 1981, Section 1903, the Board of County Commissioners is authorized to enter into agreements with municipalities to construct, improve, and repair any of the streets of such municipalities, and; WHEREAS, by virtue of 74 O.S. §1008, the parties are authorized to enter into a contract for governmental services under the Interlocal Cooperation Act which sets forth the purposes, powers, rights, objectives and responsibilities of the contracting parties; WHEREAS, the County is desirous of participating in projects and the provision of services mutually advantageous to the County and other units of government; THEREFORE, in consideration of the covenants and conditions hereinafter contained, the rf, parties hereto agree as follows: 1. The duration of this Agreement shall be from the date of execution of this Agreement until the project is complete. 2. The purpose of this Agreement shall be to provide street resurfacing reimbursement for asphalt at various locations within the city limits of Owasso per the Owasso street repair at various locations project for FY 2012-2013. 3. The City shall provide traffic control. 4. The County shall provide trucking of asphalt and labor cost for installation of asphalt. x 5. This Agreement shall be effective from and after the date of execution hereof and is intended only for the purpose described in section 2 above. 6. The rights, duties and obligations under or arising from this Agreement shall not be assigned by either party hereto without the express written consent of the other party. IN WITNESS WHEREOF, the parties have hereunto set their hands and seal this day of , 2012. ATTEST: CITY CLERK ri APPROVED AS TO FORM: D'CITY ATTORNEY ATTEST: COUNTY CLERK CITY OF OWASSO MAYOR BOARD OF COUNTY COMMISSIONERS TULSA COUNTY, OKLAHOMA CHAIRMAN n L' e City W ptu"'C't7' TO: The Honorable Mayor and Council City Of Owasso From: H. Dwayne Henderson, P.E. City Engineer Subject: Application for STP Funds East 106th Street North/North Garnett Road Date: July 13, 2012 BACKGROUND: In 2005, the City contracted with four (4) engineering firms to perform conceptual engineering studies for the intersections at East 106th Street North/North Garnett Road, East 106th Street North/North 145th East Avenue, East 96th Street North/North 145th East Avenue and East 96th Street North/North Mingo Road. Each intersection was planned for a 20 year growth. Once the studies were performed, staff recommended that the East 106th Street North/North Garnett Road be selected for funding by the Oklahoma Department of Transportation Small Cities Set-Aside funds. The small cities funds are used for cities that are not contiguous with a metropolitan area, which Owasso was not at that time. The project was designed and submitted to ODOT for review. The needed right-of-way for the project was obtained using the Federal Highway Administration Guidelines for land acquisition. Once the right-of-way was obtained, utility companies mobilized and relocated their utilities. Funding for the project through ODOT is limited to $750,000 in the Small Cities Set-Aside funds for construction. The City of Owasso paid for utility relocation, engineering fees, and right-of-way. However, with the recent adoption of Owasso into the urbanized area, Owasso is now eligible for Urbanized Surface Transportation Funds. Surface Transportation Program (STP) funds are made available on an annual basis by the Federal Highway Administration (FHWA), through the Oklahoma Department of Transportation (ODOT), for the implementation of eligible transportation improvements in the Tulsa Urbanized Area. INCOG administers the grant funding and has established a selection process for the distribution of STP funds. Priority funding is given to projects that meet federal regulations and help advance the Regional Transportation Plan through safety improvements and to projects that reduce traffic congestion. Proposed projects are evaluated for eligibility and priority based on a 100-point rating system. Since Owasso has followed the federal guidelines for right-of-way acquisition, this project qualifies for the STP funds. The potential 80% ODOT/20% local match could save the City of Owasso approximately $900,040 on this project. In addition, Owasso can apply for these funds without jeopardizing the Small Cities funds. If the STP funds are obtained, the $750,000 will revert back to the Small Cities Program. PROPOSED RESOLUTION FOR CONSTRUCTION PHASE: In June 2012, INCOG issued applications for STP funds with a submittal deadline of July 27, 2012. Similar to the process utilized in obtaining federal funding assistance for the East 76th Street North roadway improvement project, a Council resolution is necessary in order to complete the tiW, application process. The 2012 application will request federal funding assistance for the construction of the roadway improvements. If this project is selected in September 2012, the funding for construction will be requested to move up to FY2012 from FY2016 so construction can begin. CONCEPTUAL DESIGN SUMMARY: The East 106th Street North/North Garnett Road intersection is in a heavily trafficked area that conveys residential and commercial traffic, as well as commuter traffic to and from Owasso. This roadway accommodates a large percentage of local traffic and is significant in the distribution of traffic to and from the Collinsville and German Corner areas to commercial areas in Owasso. It is expected that residential growth will increase traffic volumes and continue to overload the existing two-lane road intersection. The following table shows existing and future flow patterns: Location Daily Traffic Volume Daily Traffic Volume (Vehicles per day 2006) (Vehicles per day 2012) 106TH Street North (West of Garnett 1,600 5,159 106TH Street North (East of Garnett 3,300 4,463 North Garnett (South of 106th Street North 7,300 13,597 North Garnett (North of 106th Street North 7,900 13,354 The proposed lane configuration is a 5-lane roadway section with additional dedicated right- turn lanes. The intersection will be signalized. Based on recent estimates from the final plans, the anticipated cost for the construction is 2.1 million. ODOT funding for this project will be through the Surface Transportation Program, which will fund 80% of eligible project costs, while the local government funds 20%. Based upon this information, the following is an estimate of the cost distribution: Project Segment Estimate ODOT Portion City of a o Portion ( millions) ( millions) Construction 2.1 $1.68 $420,000 Right-of-Way Completed $0.00 Completed Utility Relocation Completed $0.00 Completed Engineering (8%) Completed $0.00 Completed Total Project Cost $2.1 $1.68 $420,000 PROPOSED RESOLUTION: The proposed Resolution declares the City's intent to request federal funding assistance through the Surface Transportation Program Urbanized Area for the construction of the roadway improvements to East 106th Street North/North Garnett Road intersection. , !SA RECOMMENDATION: Staff recommends approval of Resolution No. 2012-07, requesting ODOT to consider the construction phase of the East 106th Street North/North Garnett Road intersection as a candidate for federal funding assistance through the Surface Transportation Program.. ATTACHMENT: A. Resolution No. 2012-07 B. Site Map CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2012-07 A RESOLUTION REQUESTING FEDERAL-AID SURFACE TRANSPORTATION PROGRAM URBANIZED AREA FOR CONSTRUCTIONOF EAST 106TH STREET NORTH/NORTH GARNETT ROAD IMPROVEMENTS. WHEREAS, Surface Transportation Program funds for urbanized areas have been made available for transportation improvements within approved Urban Areas; and, WHEREAS, The City of Owasso is submitting a project candidate described as follows: East 106TH Street North and North Garnett Road Intersection Improvements WHEREAS, the submitted project is consistent with the local comprehensive plan, including applicable Major Street and Highway Plan Element, and the Regional Transportation Plan; and, WHEREAS, the engineer's estimate for construction is $2.1 million, and Federal participation under the terms of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A legacy for Users (SAFETEA-LU) relating to Surface Transportation Program Urbanized Area funds are hereby requested for funding of 80 percent of the project cost; and, WHEREAS, the City of Owasso proposes to use sales tax revenues as the source(s) of funds for the balance of the:project costs; and, WHEREAS, the City of Owasso agrees, as a condition to receiving any Federal financial assistance from the Department of Transportation, that it will comply with Title VI of the Civil Rights Act of 1964,78 Stat. 252,42. U.S.C. 2000d et seq., and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, "Nondiscrimination of Federally-Assisted Programs of the Department of Transportation-Effectuation of Title VI of the Civil Rights Act of 1964"; and, WHEREAS, the City of Owasso agrees to become jointly responsible, with the Oklahoma Department of Transportation and the contractor as co- applicants, for meeting all Environmental Protection Agency (EPA) requirements for storm water runoff from this project. Further, if required, the City of Owasso agrees to file jointly, with the Departmment and the contractor, the general National Pollutant Discharge Elimination- System (NPDES) permit with the EPA R s! which authorizes the storm water discharges associated with activity from the construction site identified in this resolution; and, WHEREAS, the City of Owasso further agrees to deposit with the Oklahoma Department of Transportation the matching funds required ninety (90) days prior to the contract letting date; and, WHEREAS, the City of Owasso further understands that acceptance of this resolution by the Department is not a commitment to federal funding, but only registers the City's interest and intent in participating in the program application process. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that the Oklahoma Transportation Commission is hereby requested to consider the selection of this project as a candidate for federal funding. DATED this 17th day of July 2012 Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Owasso Public Works Department Enginccring Div. P.O. 180 Owasso, OK 74055 918.272.4959 www. cityofowasso. coin INTERSECTION WIDENING SITE MAP N 11/02/7, y e City W ut Limits. r TO: Honorable Mayor and City Council City Of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Owasso Police Multi-Use Training Facility Project Construction Bid Award DATE: July 13, 2012 BACKGROUND: On September 16, 2011, the City Council approved the Owasso Multi-Use Firearms Range Project. The project consists of a multi-use training facility to be constructed on nineteen acres of City of Owasso-owned property located south of the Owasso Waste Water Treatment Plant. ;:x The proposal is to build this facility over a four-year time period providing unlimited access to meet a variety of training needs for the Police Department. The City's Engineering Department designed the earthwork portion for the facility, to include the construction of the berms necessary to facilitate the firearms range and build an asphalt parking lot for the site as an alternate (see Attachment A). The Engineering staff worked with the Police Department in laying out the range so that a phased approach can be constructed as funds are made available. An advertisement for bids was published February 9 and February 16 for the construction of Phase I. The original bid opening occurred on March 9, 2012, with twelve (12) bidders participating. The low bidder was D Kerns Construction, Claremore, Oklahoma with a bid of $117,140.64. The budgeted amount for these improvements was $82,500. As a result, on March 20, 2012 Council rejected the bids. The Police Department proposed additional funds for the facility in the FY 2012-2013 budget. In June 2012, City Council approved additional funds for the construction of the first phase of the Owasso Multi-Use Firearms Range Project bringing the total budget amount to $150,000. On May 18 and May 25, the project was re-advertised. The re-bid occurred on June 25, 2012, with six (6) bidders participating. The low bidder was Earth Smart Construction with a base bid of $106,520.00 (for earthwork at the firing range) and a base plus alternate bid (adding a parking lot) of $143,520.00. BID ANAYLSIS: Six (6) contractors bid the project. The results are as follows: Bidder Base Bid Base Bid + Alt 1 1. Earth Smart Construction $106,520.00 $143,520.00 2. Ira M. Green Construction $130,475.00 $152,275.00 3. Cherokee Pride Construction $143,630.00 $167,630.00 4. Tri-Star Construction $154,676.80 $178,879.00 5. Rick Scott Construction $270,108.97 $313,608.97 6. Cherokee Builders $295,930.50 $321,675.50 RECOMMENDATION; Staff recommends award of a construction contract to Earth Smart Construction in the amount of $143,520 for earth work and a parking lot at the firing range. ATTACHMENT: A. Location Map B. Earth Smart Construction Bid b 5, BIDDER will complete the work in accordance with the Contact Documents for the following prices: r« OWASSO POLICE DEPARTMENT FIRING RANGE IMPROVEMENTS CITY OF O IWASSO, OKLAHOMA BID SCHEDULE AND FORM ITEM DUCRIPTION UNIT QUANTITY EXTENSION I -MOBILIZATION/CLEARING AND GRUBBING LS 1 @ $ PER UNIT~ 30, voc) • nC~ Unit ~Irlce in Words a $ 3q oyo 2 TEMPORARY EROSION AND SEDWENT CONTROL LS 1 @'$ PER UNIT o. 0'b Unit Price in WordsG ~O UL b L S ~ typ d " &l . J, 3 SEEDING, IN PLACE AC 6.3 t C (~J(h~ ;j; @ S PER UNIT TI! r Unit Price in Words ao 4 SOD, IQ PLACE _ ` SY 6,200 @0PERUNIT J0 Unit Price in Words 1 fd 0 Ll-.*R- .3 EIET-V CeO S OD 15 5 UNCLASSIFIED EXCAVATION LS 1 @ $ PER UNIT * Jo7. 5-H ac) Unit Price in Words W.b N9 c~ 6 15" REINFORCED CONCRETE PIPE, ROUND CLASS III, IN PLACE LF 200 @ $ PER UNIT P 3~?t 0"D xx _ Unit Price in Words `:Jh I f2:[ I C-7 i+ $ Ie j 8 6' PVC CONDUIT, SCH 40, IN PLACE LF 300 sr @ $ PER UNIT, d r n Unit Price in Words c)en~ w 6 $ v' 9 POST CONSTRUCTION SURVEY LS 1 Qr$PER UNIT , 0 ' f~~G( f 0 Unit Price in Words/ ff Pe- ` - a N Dg gza LOW 402-S $ , c5~7 10 PROJECT ALLOWANCE LS 1 y' @ $ PER UNIT 2,500.00 Extension Price in Words _ Two Thousand Five Hundred Dollars and No Qgnts $ 2,.500.00 TOTAL LUMP SUM BASE BID TOTAL LIMP SUM BASE BID IM WORDS l D If s a rl N t~l?, g? I X o UL F-FJL N7 R11 E JD °T°IfJd:-_ N TUr t ALT #1 ASPHALT PARKING LOT, IN PLACE LS 1 @ $ PER UNIT Z 410 Unit Price In Words ° 7ll2 - E i4r 7-/ mK s N.D 37, 000 ,s. ~F IL'$1 9~qyy~~ TOTAL LUMP SUM BASE BID PLUS ALT #1........... $ l L 3, o TOTAL LUMP SUM BASE BID PLUS ALT #1 IN WORDS -UN p K Eb b y' `r R K =t o (A.s .AND iS4 Y.! k F " BID 0309 00200 - Page 4 of 6 BIDDER acknowledges that estimated quantities used in preparation of the unit Price Bid are not guaranteed and are solely for the purpose of comparison of Bids. Final payment for all Unit Price Bid items will be based on actual quantities provided, determined as provided in the Contract Documents. 7. BIDDER agrees that the Work will be substantially within 60 calendar days after the date when the Contract Times continence to run as provided by the General Conditions, and completed and ready for final payment in accordance with the General Conditions within 90 calendar days. Doing Business as Business Address Olt" Phone No J / A Partnership 0309 00200 - Page 5 of 6 (Firm Name) x (SEAL) (General Partner) Business Address M Phone No. IF BIDDER IS: A Corporation By: L 12 Q-~ KS ref - (Corporation Name) (CORPORATE SEAL) (Address) 0309 00200 - Page 6 of 6 N-2,;. du .";Y. SECTION 00220 BID AFFIDAVITS The following affidavits are to accompany the bid: A. NON-COLLLUSION AFFIDAVIT STATE OF tr, ) SS 'aw < ) COUNTY OF 1 1~X' ID t 3 S C, nj , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a party to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with any government official or employee as to quantity, quality, or price in the prospective contract, or any other terms of said prospective contract; or in any discussions between bidders and any government offic4al concerning exchange of money or any other thing of value for special consideration in the letting of a contract; that bidder/contractor has not paid, given or donated or agreed to pay, give or donate to any officer or employee of o k 5 5-~? (or other entity) any money or other thing of value, either . ' ectl , or indirectly in the procuring of the award of a contract pursuant to this bid. Subscribed and swornto before me this 4Sbday ofl_\-1Ur - (SEAL) Notary Public ®+`0141®~ Commission # o7DI11x34%'' EY T oT~,,®,y <0,,,A R Y F~yt`+ My Commission Expires: 7-Z0 f; #0701630 EXP.1210'l2015: OF 0 BED Hsu F k AFF VITS 0309 4% 0 d 00220 - Page 1 of 2 J ~i L B. BUSINESS RELATIONSHIP AFFIDAVIT sx; pal STATE OF L 7~yYY} } r ) COUNTY OF SS 1ZiC~? R✓I~S of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the nature of any partnership, joint venture, or other business relationship presently in effect or which existed within one (1) year prior to the date of this statement with the Owner, Department, Consultant, or other party to the project is as follows: LN" Affiant farther states that any such business relatQi nshi resentl in effect or which pp Y existed within one (1) year prior to the date of this statement between any officer or director of the bidding company and any officer or director of the Owner, Department, Consultant, or other party to the project is as follows: :Y Affiant further states that the names of all persons having any such business relationships and the position they hold with their respective companies or firms are as follows: n (If none of the business relationships hereinabove mentioned exist, affiant should so state.) tr y X.r TW Subscribed andsworn to before me this day of lc_, z- t z~ (SEAL) Notary Publ° 's .a Commission 0,70 ( 163 1630 exa.1210-,12011.5.: My Commission Expires: 7 - 2 r 0309 = f®~' ~ • SITS N e 2 of 2 iji VF s. y 2. SECTION 00230 STATM&NT OF BIDDER'S QUALIFICATIONS 0 All questions must be answered and the data must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information (s)he desires. r 1. Name of Bidder. F*-rl, s~zu ' r aw~-~- C 2. Permanent main office address. (72-17 Ex yy ~,.,c{t,4 Lk -4(1DK '74t, 3. When organized. J ca,~~ ,~nd® 4. If a corporation, where incorporated. 64-x- 4c) m:4- 5. How many years have you been engaged in the contracting business under your present trade name? E pC7y-F Y . P 6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion.) c54~~ ~--t15~•r 7. General character of work performed by your company. EAe ice! A k Vi pp, 8. Have you ever failed to~c replete any work awirded to you? Ksra 9. Have you ever defaulted or%a contract? Imp 10. List Five (5) similar projects recently completed by your company, and the month and year completed. Include names and telephone numbers of these clients. (51149 t-ts r~ 11. Background and experience of the principal members of your organization, including ,Y officers. (sue A-qAA?-= -D 2e s u,k` S.) 12. The undersigned hereby authorizes and requests any person firm or corporation to furnish any information requested by the CITY OF OWASSO in verification of the recitals comprising this Statement of Bidder's Qualifications. r `i~- ~ nr ~ f+FS n0 s 51 f r~ STATElaONT OF IDDER'S U~ 0309 00230 - Page I of 2 r i~ DATED at ' N 4~0ti ~-ry ) tee. 7t t tlnis day of !4 kNew Zol Z-- . S' r ~it+ 7 Subscribed and swum to before me this f day of -":?I ~ 04i~ r"' E Y T 70 (SEAL) r X10?011630 i My CommisSio Xp :12107120' -5." ~,cs~,.,.A C •hZ CY, I Z .....,i fi aKLAN 'A Notary Public n Commission # D 70 [ I h 3 a STATEMENT OF BIDDER'S QU LTFICATIONS 0309 " 00230 - P4ge 2 of 2 i~ H he City t Limits. TO: The Honorable Mayor and City Counc City of Owasso FROM: Christopher A. Garrett Fire Chief SUBJECT: Purchase of a New Wildland Vehicle DATE: July 13, 2012 BACKGROUND: Fire department administrators routinely inspect and evaluate the motor fleet in order to determine the operational capabilities of the vehicles assigned to the department. These evaluations are used as the basis for developing fleet procurement needs, which are then used for fire department planning and budgeting. Fire department vehicles are divided into two general categories: emergency response vehicles and support vehicles. Emergency response vehicles are further divided, based on their operational purpose and capability: structural fire suppression, wildland fire suppression, and medical response/patient transport. Wildland emergency response vehicles are utilized for the extinguishment of grass, brush, and tree fires. Based upon the evaluation of the department's fleet of wildland fire suppression vehicles, fire administrators are proposing the purchase of one additional wildland vehicle. Firefighting efforts in wildland areas require different techniques, specialized equipment, and vehicles. These vehicles must be light enough to navigate various off road obstacles such as: forging small creeks, cktches, mud, and fields, and have the capacity to safely transport at least three firefighters. These specialized vehicles also must have the capability to carry an adequate amount of equipment and water to extinguish a wildland fire. Typically, this type of apparatus carries a small water pump, 200 gallons of water, and various hand tools such as: shovels, rakes, and a chain saw. The basic vehicle is usually a commercially produced, heavy-duty truck which is then modified. The modifications include: steel bumpers with brush guards to prevent vehicle damage, large contact area aggressive tread tires, low-maintenance lightweight wheels, and a winch that matches the vehicle's fully loaded weight. These modifications allow the vehicle to function efficiently, not only in wild land operations, but also during adverse weather events. These modified vehicles have the ability to navigate through the deep snow to rescue stranded motorists, and assist the ambulances during medical incidents, as demonstrated by the 2008 and 2009 model wildland vehicles during the crippling snow event of February 2011. HISTORY: From 1996 through 2008, the fire department became dependent upon wildland vehicles from surrounding communities to help extinguish wildland fires. To reverse the negative impact of minimal wildland fire suppression services upon the community, fire administrators determined that each fire station should house wildland suppression vehicles that were designed and equipped to handle off-road operations. The fire department purchased another wildland vehicle in 2009. The project team evaluated the effectiveness of the wildland vehicle purchased in 2008 and determined that the 2008 F-350 crew cab was performing as intended. Some modifications to the fire suppression package were necessary and were included in the 2 9 vehicle's specifications. The project cost for the 2 9 apparatus was b5, 0. PROPOSED PURCHASE: PROCURMENT CONSIDERATIONS: Although, the state bid contract end date is October 31, 2012, the vehicle manufacturer has notified-all vendors that the cutoff date for production orders is on or before July 20, 2012. This restriction is due to the manufacturer's production schedule and their vehicle assembly time lines in preparation for the new model year vehicle production. There is an expected price increase if an order is placed after the cutoff date since acceptance of the order and delivery will be after the new state bid contract is negotiated and begins on November 1, 2012. After reviewing each of the three options, the project team found that Option # 1 state bid truck, with the fire suppression package being purchased and installed by city employees is in the best interest of the Citizens of Owasso. FUNDING: RECOMMENDATION: Staff recommends City Council approval to purchase one ( 1) new F-350 crew cab truck from Bob Hurley Ford of Tulsa Oklahoma in the amount of $35,515.85. ATTACHMENTS: A. Bob Hurley Ford state bid price quote. B. Non-state bid F-350 crew cab price quote. C. Base price estimates, similar complete wildland vehicles. SJ -----Origirkai Message----- From: Stuckey, Mark Finailto:M~Stugke (&Q1)L0f0wasV cam] $ent: Monday, May 7, 201f0:07 PM To: kennydC&Igobhurleyford.com Subject: Price Quote, Owasso Fire Department Kenny, What is the cut off date for ordering a F-350 crew cab 4wd from the state bid award? What type of time frame from order placement to delivery should we expect? Please provide a price quote for the following vehicle: ? F-350 ? Crew Cab ? Four Wheel Drive Base $28,047.00 ? 172? Wheel Base, 83 bed ? Bright Red Paint, Autumn Red ? Vinyl Bucket Seats Front, Bench Rear ? Steel Color Interior ? Perf Equip PKG ? XL Trim ? Trailer Tow PKG, Hitch, Wiring, Receiver, Electric Brake Controller $211.25 Factory Brake Control ? Air Conditioner Incl. ? 6.4 L V8 Diesel $6,523.65 ? 5-speed Auto Trans Incl. ? Single Wheel Rear Axle <$518.70> ? 3.55 LTD Slip ***3.31 ELECTRONIC LOCKER*** $340.20: ? PWR Equip Group Incl. ? 11200# GVWR PKG Incl. ? Dual Alternator $330.75 ? AM/FM CD Player $288.75 ? Poorer Windows Incl. ? Power Locks Incl. ? Tilt Wheel Incl. ? Limited Slip/Locking Differential (see above) ? Additional Key $30.45 ? Tinted Windows $262.50 ? Front Tow Hooks Incl. ih ti 32 Total: $35,515.25 Terrain Tires! Add $109.20 for All 4 Assistant Chief Mark Stuckey Cell: 918-619-3717 Ford F Series FULE ECONOMY RATING NOT REQUIRED ON THIS VEHICLE Y5i 2011 F450 Brush Truck (New) I Texas Fire Trucks Page 2 of 5 2011 Ford F450 with the following features: Extra Cab Red in color - standard from Ford 4 wheel drive - manual shift 60" cab to axle Diesel engine 5-speed Automatic transmission Ambulance prep package Air conditioning/heating Skid plater, as standard from Ford Rear mud flaps AM-FM radio 4.88 limited slip rear axle Gray interior bucket seats 17,950 GVWR du8l rear wheel XL trim package Back up alarm lotto Dask console for mounting of electronics to include, siren and emergency lighting control panel Master disconnect switch for all after market add-ons Steel front extended bumper with brush guard - painted black with front bumper turret nozzle with joy stick in the cab Receiver hitch on rear- painted black Stainless steel wheel inserts 5. 2011 F450 Brush Truck (New) Texas Fire Trucks Page 3 of 5 BODY 9' x 96" All aluminum truckbed, dessigned for a Ford F-450 with 60" Cab to axle dimension Upgrade flooring to 1 1/4" Tongue and groove smooth aluminum 6" Channel mounting sills, to allow for tray storage between 2" x 2" headache rack with light bar on top, light bar mount will be bolted on and will be 1/4" plate, 10"W x 48"L Diamond plate rear light skirt, with bumper, must be a grip strut bumper Hoke storage In rear between mounting sills Manwell 2411W x 22"D x 21"T w/tread plate door, to open into manwell Mounting hardware Driver's side above body box, 80L x 30T x 22D, 2 ROM roll-up doors Passenger's side above body box, 46L x 30T x 22D, 1 ROM roll-up door LED light upgrade for all DOT lights LED compartment lights Tank and Pump unit CET brand "skid unit" to contain the following: 400 gallons water - poly construction 8 gallon] foam CET brand DI-PFP-18 Briggs KHL-MR Fire Pump Quiet priming muffler Suction piping - steel 2.5" - female NST overboard - painted with 2.5" fire grade valve Tank to pump valve - 2.5" - with "T" handle extension Steel discharge manifold - painted to include the following discharges: 1.5" discharge to hose tray 2.5" discharge to rear 1" discharge for hose reel 1" discharge for work station 1" tank fill Scotty "Around the pump` foam system Lighted control panel Extra gas tank Emergency Equipment 47" LED lightbar which includes the following lightheads: 8 emergency LED light 4 diode lightheads - red in color 4 emergency LED light 4 diode lightheads - white in color 2 takedown LED 4 diode lightheads 2 alley (1 per aide) light LED 4 diode lightheads 6 LED 4 diode lightheads as directional traffic advisor on rear of bar 2 - AXIXTECH LED front warning lights mounted on brush guard 2 - AXIXTECH LED rear warning lights mounted on rear of bed 4 - AXIXTECH LED side warning lights mounted 2 per side (1 on cab and 1 on body per side) Electronic siren - Siren speaker mounted on front bumper Control switch panel mounted in console Miscellaneous Equipment 4" white reflective stripe applied to each side of the lower portion of the cab 3" Reflective vinyl lettering - limited to 60 letters y $92,500 http://www.texasfiretrucks.com/2025/wildland-trucks/2011-f450-brush-truck-new/ 5/10/2012 L• INCA e City ut Limits. MEMORANDUM TO: The Honorable Mayor and City Council City of Owasso FROM: Tim Doyle General Services Superintendent SUBJECT: Recommendation for Acceptance and Final Payment - Pavement Striping Project DATE: July 13, 2012 BACKGROUND: Included in the FY 2011-2012 Streets Division Budget is $85,650 for a pavement striping project. Staff prepared the contract document, specifications, and plans that included a base project for striping on 76th Street North, 86th Street North, Garnett Road, and the East Owasso Expressway Service Road (see Attachment A - 2011-2012 Pavement Striping Project Map for specific locations). One alternate project was developed to provide flexibility for the selection of an additional striping project should funding allow. _Th& Qty ~;oFna qwp=~ t~e "e ~gntrajr-t " t~p p1t%rnate to Action Safety Supply Company in the amount of $63,743.66 at the City Council meeting on May 1, 2012. Action Safety Supply has now completed their work. City staff has inspected the project and all work has been completed in accordance with the contract and to a satisfactory level. Action Safety Supply Company has presented city staff with a final pay request in the amount of $59,652.20. FUNDING: r Funding is included in the Street Division Budget. RECOMMENDATION: Staff recommends City Council acceptance and authorization of final payment of the 2011- 2012 Pavement Striping Project, including the base project and the alternate project to Action Safety Supply Company in the amount of $59,652.20 and resulting in a contract under-run of $4,091.46. ATTACHMENT: A. 2011-2012 Pavement Striping Project Map B. Final Payment Request AITTACHMLNf u Z u s vI"aiivi 1 1 ivir\r- FY 2011-2012 STRIPING PROJECT 4/26/12 PROJECTS Legend ALTERNATE i PROJECTS North M~.P IS FOR INFORMATION PURPOSE ON Y ;;o0,.ND IS NOT INTENDED TO l!jS R RESENT SrRV ACCUR.kTE FIND TRUE 3Ci~LE. US23 OF is] IS WI PI;OUT W TY OR RL?PRL;SENT TION HY CITY OF OWASSO OF ITS ACCURACY. CITY OF OWASSO 111 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 ATTACHMENT B Action Safety Supply Co, INVOICE P.O. Box 270238 Invoice DlSte Invoice No. Oklahoma City, OK 73137-0238 0927112 00173887 x uPW Co. (405) 787-2244 Fax (405) 789-1474 x City of Owasso LOCATION 017971 P. O. Box 180 ~ (I VARIOUS LOCATIONS Owasso, OK 74055 u 11 I ST:, 4~ c Po.i' OWASSO P = C Ir! County: TULSA Project: FY 2011-2012 I I,) z, f"- '3 .*D Customer Customer Job No. Customer P.O. Yumbet Period Covered Foreman Name / Phone# 3364 06/22/12 - 06/22/12 Item Description Unit Quantity Price Total UDBILiZATION LSUM 1 2,500.00 2,500.00 TRAFFIC STRIPE PLASTIC ARROWS EA 112 80.00 8,960.00 TRAFFIC STRIPE PLASTIC ARROWS (COMBINATION) EA 3 160.00 480.00 TRAFFIC STRIPE PLASTIC BLOCKS (2' X 8') EA 8 32.W 256.00 TRAFFIC STRIPE PLASTIC REMOVAL (4+ WIDE) LF 8627 0.24 2,070.48 TRAFFIC STRIPE PLASTIC REMOVAL (ARROW) LF 21 29.00 609.00 TRAFFIC STRIPE PLASTIC REMOVAL (WORD) )!A " 1 34.00 34.00 TRAFFIC STRIPE PLASTIC WORDS 9 21 180.00 us3,780.00 TRAFFIC STRIPE PLASTIC(12" WIDE((YELLOW) LF 1654 1.50 2,481.00 TRAFFIC STRIPE PLASTIC(24" WIDEXWHITE) LF 795 3.20 2,544.00 TRAFFIC STRIPE PLASTIC(4" WIDE)(WHITE) LF 14882 0.44 6,108.08 TRAFFIC STRIPE PLASTIC(O WIgE)(YELLOW) LF 43685 0.44 19,221.40 TRAFFIC STRIPE PLASTIC(81 WIDE)(WHITE) LF 3274 1.20 3,928.80 A TRAFFIC STRIPE PLASTIC ARROWS EA 16 75.00 1,200.00 A TRAFFIC STRIPE PLASTIC WORDS EA 2 175.00 350.00 A TRAFFIC STRIPE PLASTIC(12 WIDE)(YELLOVA) LF 152 1.40 212.80 A TRAFFIC STRIPE PLASTIC(24" WI13E)(X&HITE) LF 182 3.10 564.20 A TRAFFIC STRIPE PLASTIC(4" WIDE)(4YHITE) LF 3306 0.42 1,388.52 A TRAFFIC STRIPE PLASTIC(4" WIDE)(YELLOW) LF 3021 0.42 1,268.82 A TRAFFIC STRIPE PLASTIC(8- WIDE)(V1(HITE) LF 1474 1.15 1,695.10 _ KM AMOLINT DUE $59,652.20 ec `S r~ HS Yi Proof of YE, Page 1 of 1 E IT'`A°® FY 2011-2012 Pavement Stdping Projeot PAY ES TE NO. BID AMOUM OF ORIGINAL CONTRACT: COmmACT AD.TusAoNTS: ADJUSTED BID AMOtW: TOTAL COMPLETE WORK: MATERIALS STORED (per attachod tabulation): LESS IOayo RETAINAGE: TOTAL EARNED LESS 10% RETAINAGE: PERCENTAGE OF PROJECT COWLETION: T. - LASS PREVIO'U'S PAYMENTS: iAMO0NT DUN THIS WTBUTE: $ , ~ ° .~fJ The uadtrt*ried _ or cRkfies flat to the best of the Catrrgorrs4awfedm hafornwtion ad belief ft Wcuk covaod bytbit Dgnwt Eghmate 4 blen complktcd fiL awordanco wish caatmot . C% tHhtLalt ernounrs boo beat pold by the CcWatar Xr Work Adch pray bus Ptymat Esthttos were lssugd And p taielved from tp Owner, aFd that owrent ptymant daown hwin is qpW do. CONTIRACTORNAM. ~`jQ7tJ~'GI~PG10 °p' - 41 y~ ~~PC / ®"°f/~O4J iEXP. 92/~1Y9 ~`z D~tQ:~lV 7 s ~I~UI314,rG` Z®~`` ~A PrOJeCt aLageT ~ ~~hlahip~~ L1 Stataof AlAr0 A )nx County o -~-IS c gVbscribed & swgga to befgp me thla y of~Jt/l .20 J Comx> scion cpiies: I (f -ZJ Rzcommended for Payment by: City of Owasso Approved for Paymmt by, Date iM City of Owasw Datb AGREE 0510 } 00300 - Pag®7 of 11 CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) pk1AhP Mk )SS COUNTY OF The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant fiuther states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of v#e to obtain payment or the award of this contract. A6W0A1S4 A& Tli ft Y 1~0. } Contractor or Supplier w Subscribed and sworn to before me this oZ gay of , D / Ii O`gNk ~sn~tiA % NNOTii>P - 7$ N O6(~017A q: N ZPubic ~w,lzrx~,s C ssion Qp17 y4c OF OK~P~0 03 ~bnwuuVi~ My Commission Expires: Id--$0-13 Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of , Notary Public Commission # My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. .z. M AGREEMENT 0510 00300 -Page 8 of 11 r A TO: The City Council FROM: Doug Bonebrake Mayor SUBJECT: City Council Appointment to Boards and Commissions DATE: July 13, 2012 BACKGROUND: Pursuant to authority contained in Article 2, Section 2-4, subsection (e) of the Charter of the City of Owasso, the City Council has established ordinances that provide, generally, for the Mayor to appoint members to various boards, commissions, trusts, and committees; such appointments subject to confirmation by the City Council. Additionally, the Council has established the some procedure, by precedent, for those appointments not specifically addressed by ordinance. It is, therefore, the purpose of this memorandum to recommend for Council confirmation the following appointments to the positions as indicated: ANNEXATION COMMITTEE: (One Year Terms) Patrick Ross, City Council Representative Chris Kelley, City Council Representative AUDIT COMMITTEE: Patrick Ross, Seat 1, City Council Representative- One Year Term CAPITAL IMPROVEMENTS COMMITTEE: (One Year Term) Charlie Brown, City Council Representative Chris Kelley, City Council Representative OWASSO ECONOMIC DEVELOPMENT AUTHORITY: Jeri Moberly, Council Representative, One Year Term INCOG BOARD OF DIRECTORS: Patrick Ross, City Council Representative Rodney Ray, City Manager, Alternate INCOG ENVIRONMENTAL POLICY COMMITTEE: Roger Stevens, Public Works INCOG TRANSPORTATION POLICY COMMITTEE: Charlie Brown, City Council Representative Rodney Ray, City Manager, Alternate INCOG TRANSPORTATION TECHNICAL COMMITTEE: Roger Stevens, Public Works Daniel Dearing, Public Works, Alternate REGIONAL METROPOLITAN UTILITY AUTHORITY: Sherry Bishop, Assistant City Manager Rodney Ray, City Manager iv:. 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