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Home My WebLink About2012.08.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY RECEIVED TYPE OF MEETING: Regular DATE: August 21, 2012 a�� Z��Z TIME: 6:30 p.m. CRY Clerks Office PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, August 17, 2012. Sherry Bishop, ity Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the August 7, 2012 Regular Meeting and the August 14, 2012 Special Meeting Attachment # 3-A B. Approval of Claims Attachment # 3-13 C. Acknowledge receipt of the monthly budget status report Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 7, 2012 The Owasso Public Golf Authority met in regular session on Tuesday, August 7, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, August 3, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:20 p.m. ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Charlie Brown, Trustee ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the July 17, 2012 Regular Meeting B. Approval of Claims Ms. Moberly moved, seconded by Mr. Ross, to approve the Consent Agenda with claims totaling $46,220.03. Also included for review were the payroll payment reports for 07/14/2012 and 07/28/2012. YEA: Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 4-0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER Mr. Larry Langford presented a status update report on Bailey Ranch Golf Club. ITEM 6 REPORT FROM OPGA ATTORNEY No report Owasso Public Golf Authority August 7, 2012 ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Dr. Kelley moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Moberly, Ross, Kelley, Bonebrake NAY: None Motion carried 4-0 and the meeting was adjourned at 7:39 p.m. Ashley Hickman, Minute Clerk 2 Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING TUESDAY, August 14, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, August 14, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, August 10, 2012. ITEM]: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:05 p.m. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Chris Kelley, Vice Mayor/Vice Chairman Jeri Moberly, Councilor/Trustee Charlie Brown Councilor/Trustee Patrick Ross, Councilor/Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Santa Fe Lift Station Change Order B. Powderhorn Ranch Annexation Request C. Braums Final Plat Warren Lehr presented the items and discussion was held. It was further explained that these items will be placed on the August 21 agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Proposed Planned Unit Development Chapter Changes B. Swimming Pool Text Amendment C. Proposed Right -of -Way 86th/Memorial D. Proposed Utility Billing Rate Structure E. Recording of City Council Meetings F. Proposed Retail Attractions Contract G. City Manager Report Sales Tax Report Karl Fritschen presented item A, Proposed Planned Unit Development Chapter Changes, and discussion was held. It was further explained that this item will be brought back to the September work session for further discussion. Bronce Stephenson presented item B, Swimming Pool Text Amendment, and discussion was held. It was further explained that this item will be placed on the August 21 agenda for consideration and appropriate action. Rodney Ray and Julie Lombardi presented item C, Proposed Right -of -Way 86th/Memorial, and discussion was held. It was further explained that this item will be placed on the August 21 agenda for consideration and appropriate action Owasso City Council/OPWA/OPGA August 14, 2012 Sherry Bishop presented item D, Proposed Utility Billing Rate Structure, and discussion was held. It was further explained that this item will be placed on the August 21 agenda for consideration and appropriate action. Larry White presented item E, Recording of the City Council Meetings, and discussion was held. Chelsea Harkins presented item F, Proposed Retail Attractions Contract, and discussion was held. It was further explained that this item will be placed on the August 21 agenda for consideration and appropriate action. Rodney Ray presented item H, City Manager Report. He provided the Sales Tax Report and information regarding Vision 2. ITEM 4: Consideration and appropriate action relating to a request for an executive session for the purpose of discussing: a. Personnel matters relating to the Office of the City Manger, such executive session provided for in O.S. 25, Section 307(B)(1); and b. Confidential communications between the City Council and the City Attorney concerning pending litigation as provided for in the O.S. 25, Section 307(B)(4) Mr. Brown moved to enter into executive session, seconded by Mr. Ross. YEA: Ross, Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 5-0 The City Council entered executive session at 9:10 p.m. At 10:08 p.m., the City Council returned from executive session. ITEM 5: REPORT FROM CITY COUNCILORS No Report ITEM 6: ADJOURNMENT Mr. Brown moved for adjournment, seconded by Mayor Bonebrake. YEA: Kelley, Moberly, Brown, Bonebrake NAY: Ross Motion carried 4-1 Meeting adjourned at 10:09 p.m. Juliann M. Stevens, Deputy City Clerk Doug Bonebrake, Mayor/Chairman VA Claims List 8/21 /2012 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK COCA COLA -BEVERAGE 453.14 JPMORGAN CHASE BANK WALMART-FOOD 61.24 JPMORGAN CHASE BANK PING -MERCHANDISE 50.39 JPMORGAN CHASE BANK GREAT PLAINS -BEVERAGES 561.23 JPMORGAN CHASE BANK SYSCO-FOOD 388.44 BGR DAILY ACCT. REIMB PETTY CASH 685.80 JPMORGAN CHASE BANK SYSCO-FOOD 289.52 JPMORGAN CHASE BANK EXECUTIVE COFFEE -COFFEE 29.00 JPMORGAN CHASE BANK WALMART-FOOD 86.48 JPMORGAN CHASE BANK SYSCO-FOOD 533.94 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 146.39 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 147.19 JPMORGAN CHASE BANK WALMART-FOOD 79.14 JPMORGAN CHASE BANK REASORS-FOOD 12.87 JPMORGAN CHASE BANK REASORS-FOOD 54.01 JPMORGAN CHASE BANK IPURE GRIPS -MERCHANDISE 1,431.45 TOTAL OPGA 5,010.23 GOLF SHOP JPMORGAN CHASE BANK WALMART-SUPPLIES 33.44 TOTAL GOLF SHOP 33.44 CART OPERATIONS JPMORGAN CHASE BANK LOWES-SUPPLIES JPMORGAN CHASE BANK IWALMART-HOSES/NOZZLES 41.45 33.32 TOTAL CART OPERATIONS 74.77 COURSE MAINT JPMORGAN CHASE BANK STD SUPPLY -BLOWER PARTS 26.04 JPMORGAN CHASE BANK PROF TURF PROD -BUSHINGS 171.77 JPMORGAN CHASE BANK PROF TURF PROD -MOTORS 1,649.18 JPMORGAN CHASE BANK WINFIELD-FUNGICIDES 1,294.61 JPMORGAN CHASE BANK EQUIPMENT ONE -BELT 10.54 JPMORGAN CHASE BANK EQUIPMENT ONE -BELT 32.60 AEP/PSO ELECTRIC USE 1,846.38 JPMORGAN CHASE BANK OREILLY AUTO -ABSORBENT 17.37 JPMORGAN CHASE BANK FASTENAL-BOLTS 3.25 JPMORGAN CHASE BANK WINFIELD-CHEMICALS 1,097.00 JPMORGAN CHASE BANK LOWES-SUPPLIES 28.95 JPMORGAN CHASE BANK PROF TURF PROD -ASSEMBLY 251.25 JPMORGAN CHASE BANK LOWES-RUST REMOVER 9.98 UNIFIRST HOLDINGS LP TOWEL SERVICE 6.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 6.00 DAVID B. NOWLAND GREENS FERTILIZER 691.00 TIMMONS OIL COMPANY FUEL JESCO PRODUCTS, INC PUTTING GREEN CUPS 2,652.41 377.70 UNIFIRST HOLDINGS LP ITOWEL SERVICE 10.21 Page 1 Claims List 8/21 /2012 Budget Unit Title Vendor Name Payable Description Payment Amounl COURSE MAINT UNIFIRST HOLDINGS LP UNIFORM SERVICE 17.79 NCH CORPORATION MANTEK DIVISION WASHER FLUID 609.04 UNIFIRST HOLDINGS LP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 17.79 DAVID B. NOWLAND WETTING AGENT FOR GREENS 80.00 TOURNAMENT TURF LABORATORIES INC TURF TISSUE SAMPLE 90.00 JPMORGAN CHASE BANK LOWES-HOSE FITTINGS 33.57 JPMORGAN CHASE BANK MAIL THIS -SOIL SHIPPING 39.40 JPMORGAN CHASE BANK PROF TURF -SEAL KITS 321.89 JPMORGAN CHASE BANK LOCKE-SINK 37.68 JPMORGAN CHASE BANK LOWES-BRASS HOSE FITTING 7.71 JPMORGAN CHASE BANK GSCAA-MEMBER DUES 170.00 JPMORGAN CHASE BANK PROF TURF PROD -PARTS 1,124.34 JPMORGAN CHASE BANK WATER PROD -FITTINGS 55.09 JPMORGAN CHASE BANK WATER PROD -VALVES 35.10 JPMORGAN CHASE BANK PROF TURF PROD -ASSEMBLY 282.35 JPMORGAN CHASE BANK EQUIPMENT ONE -MOWER PARTS 271.80 JPMORGAN CHASE BANK WATER PROD -PVC FITTINGS 23.50 JPMORGAN CHASE BANK PROF TURF PROD -GEARBOX 279.42 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 41.10 JPMORGAN CHASE BANK 1EQUIP ONE -RETURN -1 99 TOTAL COURSE MAINT 13,728.03 FOOD & BEV JPMORGAN CHASE BANK SADDORIS-LINEN RENTAL 360.93 JPMORGAN CHASE BANK SYSCO-SUPPLIES 96.79 JPMORGAN CHASE BANK SYSCO-SUPPLIES 175.41 JPMORGAN CHASE BANK WALMART-SUPPLIES g 58 JPMORGAN CHASE BANK SYSCO-SUPPLIES 179.25 TOTAL FOOD &BEV 820.96 GOLF ADMIN JPMORGAN CHASE BANK TEXOMA-UNIFORMS 223.70 JPMORGAN CHASE BANK JUSTICE GOLF CART -PARTS 41.40 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 355.00 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 355.00 AEP/PSO ELECTRIC USE 1,984.78 JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 264.11 THE ROCK DOCTOR, LLC CARPET SERVICE 145.00 JPMORGAN CHASE BANK ACES AC -AIR CONDITIONER 1,518.87 JPMORGAN CHASE BANK LOWES-SUPPLIES 32.83 ONEOK, INC OKLAHOMA NATURAL GAS INATURAL GAS USAGE 255.16 TOTAL GOLF ADMIN 5,175.85 FUND GRAND TOTAL 24,843.2 Page 2 Budget Unit Title I Vendor Name OPGA GRAND TOTAL Claims List 8/21 /2012 Page 3 'ayment Amou $24, 843.2 Department Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/11/12 Payroll Expenses 2,536.10 1,910.99 11,258.77 3,806.12 3,184.22 Total Expenses 3,809.15 2,145.66 14,946.57 4,703.21 4,661.72 ruivu I V I AL 22,696.20 30,266.31 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2012-2013 Statement of Revenues & Expenses As of July 2012 and 2011 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) July 30, 2012 July 30, 2011 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 63,828 63,828 510,000 12.52% 57,706 57,706 463,500 12.45% 15,308 15,308 165,000 9.28% 11,329 11,329 185,000 6.12% (11,942) (11,942) (124,000) 9.63% (7,193) (7,193) (140,000) 5.14% 21,445 21,445 178,000 12.05% 24,566 24,566 185,000 13.28% (10,457) (10,457) (87,000) 12.02% (12,042) (12,042) (72,000) 16.72% 2,044 2,044 18,700 10.93% 1,094 1,094 43,400 2.52% 250,000 80,226 910,700 8.81 % 75,461 11.35% 80,226 75,461 664,900 63,748 63,748 668,600 9.53% 81,370 81,370 635,450 12.81% 14,697 14,697 110,200 13.34% 22,293 22,293 101,160 22.04% 15,858 15,858 131,900 12.02% 30,829 30,829 128,290 24.03% 910,700 10.369/. 134,493 15.55% 94,303 94,303 864,900 134,493 (14,077) (14,077) - (59,032) (200,000) (52,032)