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Home My WebLink About2012.09.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: September 18, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, September 14, 2012. Al� fi�� Sherry Bishop, ey Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the September 4, 2012 Regular Meeting Attachment # 3-A B. Approval of Claims Attachment # 3-13 C. Acknowledge receipt of the monthly budget status report Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 4, 2012 The Owasso Public Golf Authority met in regular session on Tuesday, September 4, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, August 31, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:21 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman None Chris Kelley, Vice Chairman Jeri Moberly, Trustee Patrick Ross, Trustee Charlie Brown, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 21, 2012 Regular Meeting B. Approval of Claims Mr. Ross moved, seconded by Ms. Moberly, to approve the Consent Agenda with claims totaling $35,110.31. Also included for review were the payroll payment reports for 08/25/2012. YEA: Kelley, Brown, Ross, Moberly, Bonebrake NAY: None Motion carried 5-0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER Mr. Ray commented the monthly golf operations report will occur during the second regular meeting of each month. ITEM 6 REPORT FROM OPGA ATTORNEY No report Owasso Public Golf Authority September 4, 2012 ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Ms. Moberly moved, seconded by Dr. Kelley, to adjourn the meeting. YEA: Moberly, Ross, Kelley, Brown, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 8:22 p.m. Juliann M. Stevens, Minute Clerk Doug Bonebrake, Chairman Claims List 9/18/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK WALMART-FOOD 2.00 JPMORGAN CHASE BANK SYSCO-FOOD 669.19 JPMORGAN CHASE BANK SYSCO-FOOD 42.92 JPMORGAN CHASE BANK NIGHT FLYER -MERCHANDISE 1,029.26 JPMORGAN CHASE BANK WALMART-FOOD 3.97 JPMORGAN CHASE BANK COCA COLA -BEVERAGES 144.36 JPMORGAN CHASE BANK COCA COLA -BEVERAGES 527.54 BGR DAILY ACCT. REIMB PETTY CASH 687.00 BGR DAILY ACCT. REIMB PETTY CASH 563.80 JPMORGAN CHASE BANK WALMART-FOOD 105.71 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 140.76 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 515.91 JPMORGAN CHASE BANK WALMART-FOOD 7.52 JPMORGAN CHASE BANK PING -MERCHANDISE 429.76 JPMORGAN CHASE BANK PING -MERCHANDISE 68.56 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 394.08 JPMORGAN CHASE BANK GEAR -MERCHANDISE 887.80 JPMORGAN CHASE BANK SYSCO-FOOD 27.14 JPMORGAN CHASE BANK EXECUTIVE COFFEE -BEVERAGE 116.00 JPMORGAN CHASE BANK SYSCO-FOOD 364.82 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE 30.68 JPMORGAN CHASE BANK COBRA -MERCHANDISE 51.37 TOTAL OPGA 6,810.15 GOLF SHOP JPMORGAN CHASE BANK TEXOMA-RANGE BALL BAGS 294.13 JPMORGAN CHASE BANK FOOTJOY-UNIFORMS 254.15 JPMORGAN CHASE BANK UPS -RETURN SHIPPING 110.57 OGA, INC HANDICAP SERVICE 180.00 JPMORGAN CHASE BANK USPS-SHIPPING 45.00 TOTAL GOLF SHOP 883.85 COURSE MAINT JPMORGAN CHASE BANK OREILLY-MOTOR OIL/FILTER 36.89 JPMORGAN CHASE BANK PROF TURF -SPRINKLER HEADS 703.39 JPMORGAN CHASE BANK PROF TURF -TINES 372.22 JPMORGAN CHASE BANK PROF TURF -FUEL PUMP KIT 225.56 JPMORGAN CHASE BANK ACCUPRODUCTS-GAUGE 200.40 JPMORGAN CHASE BANK LOCKE-SPLICE KITS 36.91 JPMORGAN CHASE BANK EQUIPMENT ONE -REPAIR 35.00 JPMORGAN CHASE BANK LUBER BROS-COUPLERS 220.93 UNIFIRST HOLDINGS LP SUPPLIES 42.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP SUPPLIES 14.05 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 17.79 Page 1 Claims List 9/18/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 17.79 JPMORGAN CHASE BANK WINFIELD-CHEMICALS 1,047.51 JPMORGAN CHASE BANK WINFIELD-FERTILIZER 119.80 JPMORGAN CHASE BANK WINFIELD-FERTILIZER 718.11 JPMORGAN CHASE BANK R&R PRODUCTS -TINES 137.58 JPMORGAN CHASE BANK WATER PROD -COUPLING 19.79 JPMORGAN CHASE BANK LUBER BROS-MOTOR/CABLES 858.29 JPMORGAN CHASE BANK ROBERTSON-TURF TIRES 279.80 JPMORGAN CHASE BANK OREILLYS-HOSE PARTS 39.87 JPMORGAN CHASE BANK FASTENAL-PARTS 4.52 JPMORGAN CHASE BANK FASTENAL-WASHERS 0.36 JPMORGAN CHASE BANK STD SPLY LAWN -ASSEMBLY 68.20 JPMORGAN CHASE BANK OWASSO BATTERY -BATTERY 58.25 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 40.06 JPMORGAN CHASE BANK LOWES-SUPPLIES 2.34 HOLLIDAY SAND & GRAVEL CO SAND 216.65 HOLLIDAY SAND & GRAVEL CO SAND 223.72 DAVID B. NOWLAND GREENS FERTILIZER 390.00 JESCO PRODUCTS, INC SUPPLIES 222.13 UNIFIRST HOLDINGS LP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 17.79 JPMORGAN CHASE BANK TW TIRE -REPAIR 428.00 JPMORGAN CHASE BANK TW TIRE -REPAIR 204.75 TOTAL COURSE MAINT 7,077.14 FOOD & BEV JPMORGAN CHASE BANK AMAZON -SUPPLIES 121.48 JPMORGAN CHASE BANK SYSCO-SUPPLIES 152.99 JPMORGAN CHASE BANK AMAZON -SUPPLIES 17.74 JPMORGAN CHASE BANK HOBBY LOBBY -SUPPLIES 19.16 JPMORGAN CHASE BANK WALMART-SUPPLIES 34.86 TOTAL FOOD & BEV 346.23 GOLF ADMIN ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 217.69 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 361.29 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 355.00 SAV-ON PRINTING & SIGNS LLC SIGNS 95.00 THE ROCK DOCTOR, LLC CARPET CLEANING 145.00 TOTAL GOLF ADMIN 1,173.98 FUND GRAND TOTAL 16,291.3 Page 2 Claims List 9/18/2012 Budget Unit Title I Vendor Name Payable Description IPayment Amount OPGA GRAND TOTAL $16,291.35 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/08/12 Department Payroll Expenses Total Expenses Golf Shop Operations 2,667.60 3,956.80 Cart Operations 1,902.79 2,136.44 Golf Course Operations 9,735.85 13,236.05 Food & Beverage 3,115.86 3,930.60 General & Administration 3,184.22 4,661.72 FUND TOTAL 20,606.32 27,921.61 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2012-2013 Statement of Revenues & Expenses As of August 2012 and 2011 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General August 31, 2012 Month Year Percent To -Date To -Date Budget of Budget August 31, 2011 Month Year Percent To -Date To -Date Budget of Budget 47,560 111,388 510,000 21.84% 47,390 105,096 463,500 22.67% 17,135 32,443 165,000 19.66% 19,072 30,401 185,000 16.43% (13,203) (25,145) (124,000) 20.28% (11,985) (20,636) (140,000) 14.74% 15,145 36,590 178,000 20.56% 18,508 43,074 185,000 23.28% (9,255) (19,705) (87,000) 22.65% (10,196) (22,238) (72,000) 30.89% 1,858 3,902 18,700 20.87% 2,528 3,632 43,400 8.37% - - 250,000 3,270 3,270 TOTAL OPERATING REVENUES 59,240 OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) 139,473 910,700 15.31 % 142,600 664,900 21.45% 68,297 132,045 668,600 19.75% 59,100 140,471 635,450 19,944 35,913 110,200 32.59% 8,488 30,781 101,160 16,011 34,312 131,900 26.01% 13,140 44,763 128,290 9,180 9,180 - 13,984 13,984 - 113,432 211,450 910,700 (54,193) (71,978) - 23.22% 94,711 229,999 864,900 (26,124) (87,398) (2001000) 22.11 % 30.43% 34.89% 26.59%