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Home My WebLink About2012.09.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: September 18, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the Cit y Clerk and posted at City Hall at 6:00 p.m. on Friday, September 14, 2012. Sherry Bisho , City Clerk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the September 4, 2012 Regular Meeting Attachment # 3 -A B. Approval of Claims Attachment # 3 -B C. Acknowledge receipt of the monthly budget status report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the approval of a budget amendment in the OPWA Fund for FY 2013 Ms. Sherry Bishop Attachment #5 Staff recommends approval of a budget amendment increasing the appropriation for expenditures by $402,355 in the OPWA Fund for FY 2013. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 4, 2012 The Owasso Public Works Authority met in regular session on Tuesday, September 4, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, August 31, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:20 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman None Chris Kelley, Vice Chairman Jeri Moberly, Trustee Patrick Ross, Trustee Charlie Brown, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 21, 2012 Regular Meeting B. Approval of Claims Ms. Moberly moved, seconded by Dr. Kelley, to approve the Consent Agenda with claims totaling $1,115,291.93. Also included for review were the payroll payment reports for 08/25/2012. YEA: Kelley, Ross, Brown, Moberly, Bonebrake NAY: None Motion carried 5 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPWA MANAGER No report ITEM 6 REPORT FROM OPWA ATTORNEY No report Owasso Public Works Authority ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Ross moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Ross, Kelley, Brown, Moberly, Bonebrake NAY: None Motion carried 5 -0 and the meeting was adjourned at 8:21 p.m. Juliann M. Stevens, Minute Clerk ON September 4, 2012 Doug Bonebrake, Chairman Claims List 9/18/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA ADMINISTRATION JPMORGAN CHASE BANK CHARACTER TRAINING 158.56 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 49.95 JPMORGAN CHASE BANK CHARACTER TRAINING 67.72 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 6.89 CITY GARAGE LABOR /OVERHEAD - AUG, 201 216.66 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 196.18 HINKLE & COMPANY, PLLC LITIGATION SUPPORT SERVIC 1,252.50 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 83.23 MYERS ENGINEERING LEGAL - EXPERT WITNESS 632.50 HALL, ESTILL, HARDWICK, GABLE, LEGAL - WASHINGTON RWD 3,180.24 JPMORGAN CHASE BANK REASORS- SUPPLIES 25.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 73.90 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.30 STAND -BY PERSONNEL, INC TEMPORARY CLERICAL 580.00 STAND -BY PERSONNEL, INC TEMPORARY CLERICAL 580.00 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 59.30 TULSA AREA CONSERVATION FOUNDATION STORMWATER MGMT CONFERENC 120.00 JPMORGAN CHASE BANK LOCKE SUPPLY -EXIT LIGHTS 97.50 TOTAL OPWA ADMINISTRATION 7,427.43 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,485.48 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,953.79 CHRISTOPHER JAMES GARCIA METER READER 216.45 TODD C. KIMBALL METER READER 535.95 KATHLEEN A BALSIGER METER READER 151.20 TYRONE EUGENE DINKINS METER READER 287.70 TODD C. KIMBALL METER READER 472.95 KATHLEEN A BALSIGER METER READER 544.95 TYRONE EUGENE DINKINS METER READER 589.50 TOTAL UTILITY BILLING 7,237.97 WATER JPMORGAN CHASE BANK LOWES- CRIMPERS 49.98 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 4.19 JPMORGAN CHASE BANK ATWOODS -BOOTS 139.99 CITY GARAGE LABOR /OVERHEAD - AUG, 201 1,000.00 CITY OF TULSA UTILITIES WATER 120,871.96 CITY OF TULSA UTILITIES WATER 271,880.23 JPMORGAN CHASE BANK MILL CREEK - SUPPLIES 31.60 FLEETCOR TECHNOLOGIES FUELMAN - AUG, 2012 2,301.20 CITY GARAGE VEHICLE PARTS - AUG, 2012 1,607.55 JPMORGAN CHASE BANK LOWES- SUPPLIES 27.76 JPMORGAN CHASE BANK LOWES -HEX ADAPTER 15.88 JPMORGAN CHASE BANK LOWES- MATERIALS 8.34 JPMORGAN CHASE BANK WATER PROD -BOX LIDS 41.25 JPMORGAN CHASE BANK WATER PROD - FITTINGS 99.80 Page 1 Claims List 9/18/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK WATER PROD - MATERIALS 172.25 JPMORGAN CHASE BANK CAVENDERS -BOOTS 216.73 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.97 ANCHOR STONE COMPANY CRUSHER RUN STONE 65.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.97 CITY OF TULSA DEPT OF FINANCE WATER ANALYSIS 540.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 13.61 JPMORGAN CHASE BANK DEOQ- LICENSES 248.00 SCHUERMANN ENTERPRISES, INC TROUBLESHOOT VALVE 279.97 ANCHOR STONE COMPANY CRUSHER RUN STONE 189.00 TOTAL WATER 399,894.53 WASTEWATER TREATMENT SCHUERMANN ENTERPRISES, INC SCUM PUMP ALARM RESET 470.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL 58.77 JPMORGAN CHASE BANK REASORS -WATER 8.80 JPMORGAN CHASE BANK SOUTHWEST TRAILERS -PARTS 306.22 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 4,149.19 UNIFIRST HOLDINGS LP UNIFORM RENTAL 68.48 JPMORGAN CHASE BANK GRAINGER- REFUND -11.40 JPMORGAN CHASE BANK FORT BEND - POLYMER 2,790.00 JPMORGAN CHASE BANK LODGING EXPENSE 324.00 JPMORGAN CHASE BANK TRAINING EXPENSE 6.79 JPMORGAN CHASE BANK TRAINING EXPENSE 10.18 CITY GARAGE VEHICLE PARTS - AUG, 2012 27.00 FLEETCOR TECHNOLOGIES FUELMAN - AUG, 2012 925.57 JPMORGAN CHASE BANK HACH- SUPPLIES 496.05 JPMORGAN CHASE BANK LOWES -TARP 57.26 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 5.60 JPMORGAN CHASE BANK GRIN COUNTRY -BOD /COD TEST 70.00 JPMORGAN CHASE BANK TRAINING EXPENSE 12.78 JPMORGAN CHASE BANK TRAINING EXPENSE 16.08 JPMORGAN CHASE BANK TRAINING EXPENSE 16.00 JPMORGAN CHASE BANK ACCURATE -BOD /COD TEST 895.00 JPMORGAN CHASE BANK TRAINING EXPENSE 5.95 JPMORGAN CHASE BANK LOWES -AC UNIT 289.29 CITY GARAGE LABOR /OVERHEAD - AUG, 201 583.33 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 52.46 JPMORGAN CHASE BANK TRAINING EXPENSE 19.48 TOTAL WASTEWATER TREATMENT 11,653.68 WWTP EXPANSION JJPMORGAN CHASE BANK LOWES -PARTS 53.79 TOTAL WWTP EXPANSION 53.79 WASTEWATER COLLECTION: SOUTH KANSAS & OKLAHOMA RAILROAD 1PIPELINE LEASE 250.00 Page 2 Claims List 9/18/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION: UNIFIRST HOLDINGS LP UNIFORM RENTAL 28.52 MIKE OZBUN ENTERPRISE INC MOTOR REPAIR 1,352.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 99.14 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 234.31 CITY GARAGE LABOR /OVERHEAD - AUG, 201 833.33 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 14.94 JPMORGAN CHASE BANK LOCKE- SUPPLIES 17.76 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 164.92 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 148.97 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.76 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 275.00 FLEETCOR TECHNOLOGIES FUELMAN - AUG, 2012 1,664.71 JPMORGAN CHASE BANK HOLLOWAY -CHAIN 585.60 CITY GARAGE VEHICLE PARTS - AUG, 2012 734.76 JPMORGAN CHASE BANK LOWES- MATERIALS 100.44 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 428.88 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 5.45 TOTAL WASTEWATER COLLECTIONS 6,964.49 SANTA FE LIFT STATION IGREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 5,412.64 TOTAL SANTA FE LIFT STATION 5,412.64 REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUELMAN - AUG, 2012 8,308.74 CITY GARAGE LABOR /OVERHEAD - AUG, 201 3,333.33 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 20.00 CITY GARAGE VEHICLE PARTS - AUG, 2012 2,744.22 JPMORGAN CHASE BANK BLUE ENERGY -FUEL 20.42 JPMORGAN CHASE BANK BLUE ENERGY -FUEL 14.89 JPMORGAN CHASE BANK ALSUMA -BRAKE REPAIR 1,049.82 JPMORGAN CHASE BANK BUMPER TO BUMPER -PLUG 4.89 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 59.30 TOTAL REFUSE COLLECTIONS 15,632.61 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 JPMORGAN CHASE BANK LOWES -GATE OPENER 34.97 CITY GARAGE LABOR /OVERHEAD - AUG, 201 166.66 TOTAL RECYCLE CENTER 223.59 FUND GRAND TOTAL 454,500.7 Page 3 Claims List 9/18/2012 Budget Unit Title I Vendor Name Payable Description IPayrne nt Amount OPWA GRAND TOTAL $454,500.73 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Santa Fe Lift Station Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/08/12 Payroll Expenses Total Expenses 7,511.72 4,448.00 10,883.23 11,956.99 5,893.52 1,800.00 10,091.54 1,148.14 11,504.11 7,569.34 18,373.69 20,199.62 10,109.53 2,003.04 15, 749.40 2,059.69 FUND TOTAL 53,733.14 87,568.42 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2012 -2013 Statement of Revenues & Expenses As of Aug 31, 2012 OPERATING REVENUES: Water Wastewater Refuse & recycle Other fees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers in Transfers out TOTALTRANSFERS OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt Expenditures of OWRB Debt TOTAL OWRB PROCEEDS AND EXPENDITURES NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance *Amount may change. MONTH YEAR PERCENT Tr) -nATI= Tr) -nATI= RI lnr,GT nP RI Ir)r_GT 655,780 1,177,732 4,885,000 24.11% 271,050 535,301 3,426,000 15.62% 154,174 307,544 1,852,400 16.60% 38,750 78,155 435,100 17.96% 199,509 201,399 220,300 91.42% 1,319,263 2,300,131 10,818,800 21.26% 233,273 405,878 2,318,577 17.51% 433,069 787,752 3,325,970 23.68% 220,367 304,014 1,440,643 21.10% 24,443 33,544 791,750 4.24% 411,821 552,052 3,127,101 17.65% 1,322,973 2,083,240 11,004,041 18.93% (3,709) 216,891 (185,241) 238,200 (400,000) (161,800) (9,841) (5,138) (4,117) (9,841) (5,138) (4,117) (13,551) 211,753 (351,158) 2,731,145 2,731,145 2,942,897 2,379,987 - rli.uyro 0.00% 0.00% 0.00% #DIV /0! I'M Pno/ The City vwit out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Sherry Bishop Assistant City Manager, Administrative Services SUBJECT: Supplemental Appropriation Carryover Projects DATE: September 14, 2012 BACKGROUND: Every year at the June 30 fiscal year end, there are open purchase orders for projects, contracts and purchases in progress. The appropriation for these items was included in the FY 2012 budget. The actual expenditure for all or part of these open items will be during FY 2013. Budgetary encumbrances from the previous fiscal year may be held open or they may be re- appropriated in the new fiscal year. The smoothest transition from one fiscal year to the next is to re- authorize the open items in the new fiscal year (FY 2013). Approval of the re- appropriation for these projects would not have a negative impact on the projected year -end fund balances. All of these projects were included in the FY 2012 budget and projected expenditures. Staff review of the 2012 fiscal year end item has been completed and the itemized list of open projects is attached. One item has been added since the September 11, 2012 work session. The police department received $8,300 from the Tulsa County DA Revolving Drug fund of which $3,759 was expended for equipment during FY 2012. The remaining amount, $4,541, is included in the general fund list of carryover budget recommendations. Some of the open projects were funded by grants and the associated grant revenue will also carry over to fiscal year 2013. The recommended budget amendment is as follows: Fund Name Increase Appropriation Increase for Expenditures Estimated Revenues General Fund $971,334 $848,750 Sformwater Fund $292,185 Park Development Fund $146,000 CDBG Fund $10,977 $10,977 OPWA Fund $402,355 RECOMMENDATION: Staff recommends approval of a budget amendment increasing the appropriation for expenditures by $402,355 in the OPWA Fund for FY 2013. ATTACHMENT: Carryover Budget Recommendations OPWA Carryover Budget Recommendations From FY 2012 to FY 2013 September 14, 2012 61 - OPWA Training room 6,770 106th Street water line project 80,500 Ranch Creek Interceptor project engineering 210,000 Recycle Master Plan 105,085 Total OPWA Fund 402,355