HomeMy WebLinkAbout2006.11.21_City Council AgendaPUBLIC NOTICE OF THE MEETING OFTHE
O ASSO CITY COUNCIL
TYPE OF MEET'ING. Regular
DATE: November 21, 2006
TIDE: 6.30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall 6:00 p.m. on
Friday, November 17, 2006.
Juliann M. Stevens, Deputy City Clerk
Call to Order
Mayor Stephen Cataudella
2. Invocation
Mire Frantz, Community Outreach Discovery Bible Fellowship
1 Flag Salute
4. Roll Call
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5. Consideration and appropriate action relating to a request for Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non®
debatable.
A. Approval of Minutes of the November 7, 2006 regular Meeting and November 14,
2006 Special Meeting.
Attachment # 5-A
B. Approval of Claims.
Attachment # 5 m13
Co Acknowledgement of receiving the monthly F'Y 2006-2007 budget status report.
Attachment # 5®C
D. Acknowledgement of receiving Agreements for Urban Engineering Services from
Design and Engineering, Incorporated, Cook and Associates, Kellogg Engineering,
Incorporated, Tarnrer Consulting, LLC, Khoury Engineering, Incorporated, Wallace
Engineering Structural Consultants, Incorporated, LW Survey Engineering & Design
Company, Tuttle and Associates, Incorporated, DeShazo, Tang & Associates,
Incorporated, and Independent Design Consultants, LLC; and, authorization of the
Mayor to execute each agreement.
Attachment # 5-D
E. Approval of the assignments to the Audit Committee Seat Numbers and term
expirations as follows: Seat No. 2, Mr. Dennis Phillips, term expires July 1, 2007; Seat
No. 3, Ms. Dorothy Carson, term expires July 1, 2008; Seat No. 4, Mr. John Manning,
term expires July 1, 2008; Seat No. 5, Mr. Guy Nightingale, term expires July 1, 2009.
Attachment # 5 m E
F. Acceptance of the Advance Auto Parts Water System Improvements, including the
installation of approximately fifty-six (56) feet of six -,inch PVC potable water line and
one (1) fire hydrant.
Attachment # 5 -F
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6. Consideration and appropriate action relating to a request for Council approval of an
amendment to the 2015 Land Use Masterplan, modifying the land use classification at the
southeast corner of E. 76"' Street North and N. Mingo Load from Residential to Industrial
use.
Mr. McCulley
Attachment 46
Staff will recommend Council approval of an amendment to the 2015 Land Use
Masterplan, modifying the Land use classification at the southeast corner of E. 76"' Street
North and N. Mingo Road from Residential to Industrial use.
7. Consideration and appropriate action relating to a request for Council approval of an
amendment to the 2015 Land Use Masterplan, modifying the land use classification at the
northwest corner of E. 116th Street North and N. 129th East Avenue from Residential to
Transitional use.
Mr. McCulley
Attachment 97
Staff will recommend Council approval of an amendment to the 2015 Land Use
Masterplan, modifying the land use classification northwest corner of E. 1161h Street North
and N. 129th East Avenue from Residential to Transitional use.
8. Consideration and appropriate action relating to a request for Council approval of rezoning
request OZ 06-07, a request to rezone approximately 25 acres, more or less, located on the
northwest corner of E. 106th Street North and N. 161 st East Avenue from Agriculture (ACC)
to Residential Single -Family (RSd2).
Mr. McCulley
Attachment #8
Staff will recommend Council approval of rezoning request OZ 06 -07.
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November 21, 2006
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9. Consideration and appropriate action relating to a request for Council approval of
annexation request OA 06-12, a request to annex approximately 2.83 acres, more or less,
located at the northwest corner of E. 116th Street North and N. 129th East Avenue.
Mr. McCulley
Attachment #9
Staff will recommend Council approval of annexation request OA 06-12.
10. Consideration and appropriate action relating to a request for Council to award a bid to
Commercial Power Solutions and authorization of payment in the amount of $32,646 for
the purchase and installation of a facility generator for Fire Station No. 2.
Mr. Clark
Attachment # 10
Staff will recommend Council award a bid to Commercial Power Solutions of Owasso,
Oklahoma, and authorization of payment in the amount of $32,646 for the purchase and
installation of a facility generator for Fire Station No. 2.
11. Consideration and appropriate action relating to a request for Council to award a bid to
Crossland Construction for the construction of Fire Station No. 3, and authorization of
payment in the amount of $1,697,000.
Mr. Clark
Attachment # 11
Staff will recommend Council award a contract for the construction of Fire Station. No. 3 to
Crossland Construction of Columbus, Kansas and authorization of payment in the amount
of $ 1,697,000.
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12. Consideration and appropriate action relating to a request for Council approval of
Resolution No. 2006-26, a resolution approving the incurrence of indebtedness by the
Owasso Public Works Authority (the "Authority") issuing its utility system and sales tax
revenue note, series 2006 (the "note"); providing that the organizational document creating the
Authority is subject to the provisions of the indenture, authorizing the issuance of said note;
waiving competitive bidding with respect to the sale of said note and approving the
proceedings of the Authority pertaining to the sale of said note; ratifying and confirming a
security agreement by and between the City of Owasso, Oklahoma (the "City") and the
Authority pertaining to the year-to-year pledge of certain sales tax revenues; ratifying and
confirming a lease agreement; establishing the City's reasonable expectation with respect to
the issuance of tax-exempt obligations by or on behalf of said City in calendar year 2006, and
designating the note as a qualified tax-exempt obligation; and containing other provisions
relating thereto.
Ms. Bishop
Attachment # 12
Staff will recommend Council approve Resolution No. 2006-26.
13. Consideration and appropriate action relating to a request for Council approval of a
Settlement Agreement between the City of Owasso, Wesley Ater, and the Owasso Public
Schools relating to Case No. CJ 2003-6380 as filed in the District Court of Tulsa County;
and, authorization for the Mayor to execute all necessary documents relating to such
Settlement Agreement,
Ms. Lombardi
Attachment # 13
Staff will recommend Council approval of a Settlement Agreement between the City of
Owasso, Wesley Ator, and the Owasso Public Schools relating to Case No. CJ 2003-6380
�.s filed in the District Court of Tulsa County; and, authorization for the Mayor to execute
all necessary documents relating to the Settlement Agreement.
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14. Consideration and appropriate action relating to a request for Council approval of
Resolution No. 2006-27, a resolution approving the incurrence of indebtedness by the
Owasso Public Works Authority (the "Authority") issuing its promissory note, series 2006 the
"Note"); providing that the organizational document creating the Authority is subject to the
provisions of the indenture, authorizing the issuance of said Note; waiving competitive
bidding with respect to the sale of said Note and approving the proceedings of the Authority
pertaining to the sale of said Note; establishing the City's reasonable expectation with respect
to the issuance of tax-exempt obligations by or on behalf of said City in calendar year 2006,
and designating the Note as a qualified tax-exempt obligation; and containing other provisions
relating thereto.
Ms. Bishop
Attachment # 14
Staff will recommend Council approval of Resolution No. 2006-27.
15. Consideration and appropriate action relating to a request for Council approval of a
supplemental appropriation in the Capital Improvements Fund and authorization for
payment in the amount of $300,125 for the purchase of Right of Way for the E. 86th Street
North and N. Main Street Intersection Improvements.
Ms. Bishop
Attachment # 15
Staff will recommend Council approval of a supplemental appropriation in the Capital
Improvements Fund and authorization for payment in the amount of $300,125 for the
purchase of Right of Way for the F. 86tn Street North and N. Main Street Intersection
Improvements.
16. Report from City Manager.
17, Report from City Attorney.
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Owasso City Council
November 21, 2006
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18. Report from City Councilors.
19. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
20. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing personnel matters relating to the office of the City Manager, such
executive session provided for in O.S. 25, Section 307(B)(1).
Mayor Cataudella
21. Adjournment,
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OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, November 7, 2006
The Owasso City Council met in regular session on Tuesday, November 7, 2006 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 5:00 p.m. on Friday, November 3, 2006.
ITEM 1. CALL TO ORDER
The meeting was called to order at 6:35 p.m.
ITEM 2. ROLL CALL
PRESENT ABSENT
Steve Cataudella, Mayor
Brent Colgan, Vice Mayor
D.J. Gall, Councilor
Wayne Guevara, Councilor
Susan Kimball, Councilor
A quorum was declared present.
STAFF
Rodney J. Ray, City Manager
Julie Lombardi, City Attorney
ITEM 3. PRESENTATION OF THE CHARACTER TRAIT OF HOSPITALITY,
FOLLOWED BY A. PUBLIC SERVICE ANNOUNCEMENT
Dale Blackwood, a member of the Owasso Character Council, presented to the Council
`Hospitality' the Character Trait of the Month for November, 2006.
ITEM 4. PRESENTATION OF TIRE CITY OF OWASSO EMPLOYEE OF THE MONTH
Mr. Ray introduced to the Council Loyd Mosier, a mernber of the Owasso Fire Department, as
the City's Employee of the Month for November, 2006.
ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL, APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the October 17, 2006 Regular Meeting and the
October 26, 2006 Special Meeting,
B. Approval of Claims.
oirasso Cite Council
November 7, 2006
C. Acceptance of the 2006 Small Cities Community Development Block Grant
(CDBG) as provided by the Oklahoma Department of Commerce in the
amount of $66,540.00 for the purpose of constructing an aquatic splash pad
facility at Rayola Park; and, authorization for the Mayor to execute the grant
acceptance letter and all necessary grant documents.
D. Approval of an agreement between the City of Owasso and INCOG for
administrative services relating to the 2006 Small Cities Community
Development Block Grant; and, authorization for the Mayor to execute the
agreement.
E. Acceptance of the Caudle Center sanitary sewer and water system
improvements to include approximately 628 linear feet of eight -inch PVC
sanitary sewer line and approximately 1,264 linear feet of eight -inch PVC
water line.
F. Acceptance of the Logan's Roadhouse Restaurant storm system improvements
to include the construction of one (1) public storm system junction box.
Ms. Kimball moved, seconded by Mr. Colgan, to approve the Consent Agenda with claims
totaling $308,719.50, self-insurance medical claims & fees totaling $139,252.14, and payroll
claims for two pay periods totaling $775,590.81.
YEA: Cataudella, Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 5-0.
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ACCEPTANCE OF THE 2007 HIGHWAY SAFETY
GRANT; APPROVAL OF A BUDGET AMENDMENT TO THE FY 2006-2007
GENERAL FUND; AND, A SUPPLEMENTAL APPROPRIATION
INCREASING EXPENDITURES IN THE POLICE DEPARTMENT BUDGET
Assistant Chief Chambliss presented the item. Mr. Colgan moved, seconded by Mr. Guevara,
for Council acceptance of the 2007 Highway Safety Grant in the amount of $40,000.00; approval
of an amcndment to the FY 2006-2007 General Fund Budget increasing the estimate of revenues
in the amount of $40,000.00; and, approval of a supplemental appropriation increasing
expenditures in the amount of n40,000.00 in the Police ,Department Budget.
YEA: Cataudella, Colgan, Gail, Guevara, Kimball
NAY: None
Motion carried 5-0.
N
Owasso City Council
November 7, 2006
At this time, Councilor Guevara recused himself from discussion and voting on Item 7. Mr.
Guevara left Council Chambers.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ACCEPTANCE OF THE THREE LADES VILLAGE
ROADWAY IMPROVEMENTS CONTRACT 11 (REVISED SCOPE) AND
AUTHORIZATION FOR FINAL PAYMENT TO TRI-STAR CONSTRUCTION,
L.L.C.
Mr. Alexander presented the item. Mr. Gall moved, seconded by Ms. Kimball, for Council
acceptance of the Three Lakes Village Roadway Improvements Contract II (revised scope) and
authorization for final payment to Tri-Star Construction, L.L.C. in the amount of $47,344.70 for
a total project cost of $136,037.05.
YEA: Cataudella, Colgan, Gall, Kimball
NAY: None
Motion carried 4-0.
Mr. Guevara returned to Council Chambers.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL TO AWARD A CONTRACT FOR THE FY 2006-
2007 CIP STREET REPAIR PROGRAM
Mr. Alexander presented the item. Ms. Kimball moved, seconded by Mr. Guevara, for Council
to award a contract for the FY 2006-2007 CIP Street Repair Program to Eecco Contractors,
Incorporated of Tulsa, Oklahoma in the amount of S275,080.00.
YEA: Cataudella, Colgan., Gall, Guevara, Kimball
NAY: None
Motion carried 5-0.
ITEM n. CONSI rll_/_�TION' AND AI�PROPRIATE, ACTION l E LAT'ING TO A
REQUEST FOR COUNICIL ADOPTION OF RESOLUTION NO. 2006"04, A
RESOLUTION ACKNOWLEDGING THE CITY OF OWASSO'S INTEREST IN
PARTICIPATING IN THE SURFACE TRANSPORTATION PROGRAM, AND,
REQUESTING FEDERAL FINANCIAL ASSISTANCE FROM THE
DEPARTMENT OF TRANSPORTATION FOR THE CONSTRUCTION OF
INTERSECTION IMPROVEMENTS
3
011%ccsso City Council
Nowi� fiber 7, 2006
Mr. Alexander presented the item. Mr. Colgan moved, seconded by Mr. Guevara, for Council
approval of Resolution No. 2006-24 requesting the Oklahoma Transportation Commission to
consider the selection of the following Intersection Improvement Projects, in order of priority, as
candidates for federal funding.
1. North Garnett Road and East 106t1' Street North
2. North 145t1' East Avenue and East 96"' Street North
3. North 145t1' East Avenue and 106t1' Street North
4. North Mingo Road and East 96t1i Street North
YEA: Cataudella, Colgan, Gall, Guevara, Kimball
NAB': None
Motion carried 5-0.
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ADOPTION OF RESOLUTION NO. 2006-25, A
RESOLUTION APPROVING THE ISSUANCE OF TULSA INDUSTRIAL
AUTHORITY VARIABLE RATE DEMAND OBLIGATIONS ('MCA OF
GREATER TULSA PROJECT), SERIES 2006, IN AN AGGREGATE
PRINCIPAL AMOUNT` NOT TO EXCEED $17,500,000.00; AND APPROVING
CERTAIN OTHER MATTERS RELATED THERETO
Ms. Lombardi presented the item. Ms. Kimball moved, seconded by Mr. Guevara, for Council
approval of Resolution No. 2006-05.
YEA: Cataudella, Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 5-0.
ITEM I I. REPORT FROM CITE' MANAGER.
None.
ITEM 12. REPOI-Z'I PROM CITY A'P OT.?,N Y
None
Pi
OIVCISSo City Coullcil November 7, 006
ITEM 13. REPORT FROM CITY COUNCILORS
Ms. Kimball requested the Mayor consider a special recognition for Judy Russell, newly elected
President of the Executive Women International Board of Directors. Ms. Kimball also
recognized Marcia Boutwell for her part in the presentation of the "Through Our Grandmothers'
Eyes" exhibit that will be at the Owasso Historical Museum from November 6 through
November 22.
ITEM 14. NEW BUSINESS
None
ITEM 15. ADJOURNMENT
Mr. Colgan moved, seconded by Mr. Guevara, to adjourn.
YEA: Cataudella, Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 5-0 and the meeting was adjourned at 7:16 p.m.
Pat Fry, Minute Clerk
Steve Cataudella, Mayor
5
OWASSO CITY COUNCIL
MINUTES OF SPECIAL, MEETINGS
Tuesday, November 14, 2006
The Owasso City Council met in a special meeting on Tuesday, November 14, 2006 in the
Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 5::00 PM on Friday, November 10, 2006.
ITEM 1: CALL, TO ORDER.
Mayor Cataudella called the meeting to order at 6:01 PM.
PRESENT ABSENT
Steve Cataudella, Mayor
Brent Colgan, Vice Mayor
Susan Kimball, Councilor
Mayne Guevara, Councilor
DJ Gall, Councilor
A quorum was declared present,
Vice Mayor Colgan submitted a letter to the Mayor and City Manager declaring that he would
not be seeping re-election at the end of his term.
ITEM 2; DISCUSSION RELATING TO COMMUNITY DEVELOPMENT, DEPARTMENT'
ITEMS IT
A. REQUEST FOR AMENDMENT TO TFIE 2015 LAND USE MASTED. PLAN(2)
B. FINAL PLAT (1)
C. REZONING REQUEST (1)
D. ANNEXATION REQUEST (1)
Ms. Rooney reviewed the above items. It was explained that all items were approved with the
exception of the Final Plat item which was continued to the December Planning Commission
meeting, The remaining items will be forwarded to the City Council for action at the November
21, 2006 regular meeting.
ITEM 3: DISCUSSION RELATING TO FIRE DEPARTMENT ITEMS
A. SOLICITATION FOR BIDS TO PURCHASE AN AMBULANCE CHASSIS
AND REFURBISHED BOX
B. SOLICITATION FOR BIDS TO PURCHASE A GENERATOR FOR FIRE
STATION NO. 2
Owasso City Council November 14, 2006
Mr. Rooney reviewed the above items. It was explained that both items were included in the FY
2006-07 budget, with the purchase of the generator for Station No.2 being supplemented by a
Department of Homeland Security grant. The staff will proceed with obtaining bids for the
ambulance chassis and refurbished box with a recommendation being forwarded to the City
Council at a meeting in December. The generator purchase and the recommendation for award
will be placed on the November 21, 2006 City Council agenda.
Mr. Rooney stated that originally staff had hoped to come to the City Council with a
recommendation regarding this item, Staff has narrowed the potential award to two bidders and
would like to continue to review both to ensure due diligence is performed. Staff intends to
bring this item back to the City Council at the December work session.
ITEM 5e DISCUSSION RELATING TO CITY MANAGER ITEMS
A. PROPOSED AMENDMENTS TO THE OWASSO ZONING CODE
B. CONSTRUCTION BIDS RECEIVED FOR FIDE STATION NO, 3
C. AUDIT COMMITTEE ASSIGNMENT OF TERMS
D. PROPOSED REFINANCING OF THE 96 REVENUE BOND
E. PROPOSED DOCUMENTS RELATING TO THE PURCHASE OF THE
ATOM PROPERTY
F, TAX INCREMENT FINANCING (TIF) COLLABORATION
OPPORTUNITIES
G. CITY MANAGER'S REPORT
Mr. Ray reviewed the above items. The timeline for the Zoning Code update were discussed as
well as potential additional changes, The Fire Station No. 3 bid award would be forwarded to
the November 21, 2006 regular meeting of the City Council, as well as assignment of terms for
the Audit Committee. The revenue bonds and the Ator Field purchased were discussed and will
be placed on the November 21, 2006 regular meeting of the City Council for action. TIE`
collaboration opportunities and opinions were discussed. A presentation was made to Councilor
Guevara,
N
Owasso City Council
We 6 ME -MA W
C!' l_ 1 LhOSECTION1 (4
Councilor Kimball moved, seconded by Vice Mayor Colgan, to enter into executive session at
9:20 PM. The Council returned from Executive Session at 9:36 PM.
ITEM 7: ADJOURNMENT
Councilor Kimball moved, seconded by Vice Mayor Cohan, to adjourn. The meeting was
adjourned at 9:37 PM.
I
CITY OF OWASSO
VENDOR
DESCRIPTION
AMOUNT
PSO
STREET LIGHTS
13.74
REFUND TOTAL
13.74
FOWLER, TERA
i TUITION REIMBURSEMENT
306.90
OFFICE DEPOT
OFFICE SUPPLIES
1.59
OKLAHOMA MUNICIPAL LEAGUE
OMCCA FALL CONFERENCE
95.00
OTA
TOLLS
6.70
TREASURER PETTY CASH
MILEAGE/JACKSON/MTG EXPENSE
195.56
MUNICIPAL. COURT DEPT TOTAL
605.75
TREASURER PETTY CASH
CITY MGR EXPENSE
149.31
SAMS CLUB
SUPPLIES
9.21
FUELMAN
FUEL
89.72
CITY GARAGE
VEHICLE MAINT-SERVICE
76.66
CINGULAR WIRELESS
CELL PHONE USE
136.69
OTA
TOLLS
10.30
TREASURER PETTY CASH
MILEAGE\LOMBARD I\AIRFARE\ROONEY
351.74
TREASURER PETTY CASH
MTG EXPENSE/RAY/ROONEY
30.00
ASHWORTH
JACKETS -LONGEVITY
360.98
NES TRAFFIC SAFETY
MESSAGE BOARD SIGNAGE
220.00
TREASURER PETTY CASH
EMPLOYEE RECOGNITION
124.48
MANAGERIAL, DEPT TOTAL
1,559.t29
OFFICE DEPOT
LABELS
9.99
OFFICE DEPOT
OFFICE SUPPLIES
49.96
WAL-MART
SUPPLIES
10.24
TREASURER PETTY CAST,
MEETING EXP/BISHOP
15.00
FINANCE DEPT TOTAL.
CARD CENTER
PRINTER SUPPLIES
108.75
OFFICE DEPOT
OFFICE SUPPLIES
59.91
WORDCOM
COLORED PAPER
129.35
CHARACTER TRAINING INSTITUTE
CHARACTER INITiTA T IVE
128.34
A N Z SIGNS
CHARACTER BANNER
665.00
COMMUNITYCARE 1-11\40
EAP SERVICES-NOV
199.00
THE OKLAHOMAN
EMPLOYMENT ADVERTISING
96.06
THE OKLAHOMAN
EMPLOYMENT ADVERTISING
96.06
i-ULSA WORLD
EMPLOYMENT ADVERTISING
279.57
TULSA WORLD
EMPLOYMENT ADVERTISING
119.48
OTA
TOLLS
10.20
TREASURER PE-C I Y CASH
MILEAGE.\DANE
717
TUL SA METRO CHAMBER
TRAINING/DANE
10.00
TREASURER PETTY CASH
CHAMBER MEETING
21.00
HUMAN RESOURCE DEPT `1'°OTAI
_
1,930,49
OFFICE DEPOT
OFFICE SUPPLIES
465.93
SAWON PRINTING
ENVELOPES
270.47
IKON OFFICE SOLUTIONS
COPIER MAINTENANCE
602.28
SAMS CLUB
SUPPLIES
9.22
WAL-MART
SUPPLIES
15.22
HEARTLAND CONSULTING
CONSULTING SERVICES-NOV
10,500.00
NEIGHBOR NEWSPAPERS
LEGAL NOTICES
34.80
NEIGHBOR NEWSPAPERS
LEGAL NOTICE
34.80
AMERICAN WASTE CONTROL
REFUSE SERVICE
129.00
OKLAHOMA NATURAL GAS
10/06 USE
469.48
PSO
10/06 USE
4,409.44
PITNEY BOWES
METER RENTAL
233.24
AT&T
PHONE USE
1,095.85
US POSTMASTER
PO BOX RENTAL
232.00
GENERAL GOVERNMENT DEPT TOTAL
18,501.73
OFFICE DEPOT
OFFICE SUPPLIES
79.79
JOE'S PRINT SHOP
LABELS
57.00
RICH & CARTMILL
BONDS
30.00
SAMS CLUB
SUPPLIES
16.66
CITY GARAGE
VEHICLE MAINT-PARTS
10.52
FUELMAN
FUEL
267.72
DENNIS G BUNYARD
ABATEMENT MOWING
125.00
TREASURER PETTY CASH
CAR WASH
5.00
TREASURER PETTY CASH
MEETING EXPENSE
14.09
CITY GARAGE
VEHICLE MAINT-SERVICE
230.00
TULSA COUNTY MIS
DIAL UP SERVICE
60.00
TREASURER PETTY CASH
MTG EXPENSE/MCCORD
6.53
TREASURER PETTY CASH
FILING FEE/HENSLEY
10.00
OFFICE DEPOT
PDA FOR INSPECTORS
399.98
COMMUNITY DEVELOPMENT DEPT TOTAL
mm� 1,312,29
TRIAD PRINTING
BUSINESS CARDS
90.00
CITY GARAGE
VEHICLE MAINT-PARTS
121.94
FUELMAN
FUEL
347,89
CITY GARAGE
VEHICLE MAIM -SERVICE
230.00
ENGINEERING DEPT TOTAL
789.83
ME T ROCALL
MAINTENANCE/PAGING SOFTWARE
225.00
FUELMAN
FUEL
32.25
OTA
TOLLS
9.80
TREASURER PETTY CASH
PARKING
6.00
DELL
MUNICIPAL SOFTWARE/HARDWARE
21,799.51
INFORMATION SYSTEMS DEFT TOTALA22,07.56
OFFICE DEPOT
OFFICE SUPPLIES
38.36
UPS STORE
SHIPPING PHONE
8.42
LOWES
OPERATING SUPPLIES
5A7
MURPHY SANITARY SUPPI_.Y
CLEANING SUPPLIES
220.65
SAMS CLUB
SUPPLIES
14.89
CARD CENTER
PHONE SUPPLIES
25.00
GRAYBAR ELECTRIC
PHYSICAL PROPERTY SUPPLIES
446.79
LIBERTY FLAGS
OKLAHOMA FLAGS
269.00
LOWES
PHYSICAL PROPERTY SUPPLIES
36.41
RADIO SHACK
CABLES/ADAPTORS/PLUGS
74.45
ROBERTSON PLUMBING SUPPLY
PLUMBING SUPPLIES
30.50
P A M DISTRIBUTING
PHYSICAL PROPERTY SUPPLIES
17.80
WAL•-MART
CD PLAYER/ADAPTORS
36.78
CITY GARAGE
VEHICLE MAINT-PARTS
56.60
FUELMAN
FUEL
332.09
WAL-MART
TERRA TELECOM
CARRIER COMPANY
COX COMMUNICATIONS
PYRAMID COMMUNICATIONS SERVICES
FLYNN'S PEST CONTROL
CITY GARAGE
CITY GARAGE
FUELK4AN
AT&T
L0VVES
VVORLEYSQREENHOUSE
FUELMAN
PSO
VERDIGRIS VALLEY ELECTRIC COOP
NORTHERN TOOL
DELL
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
WALMA0'
WEST PAYMENT CENTER
ARTCRAFTPROMOTIONAL CONCEPTS
PATR0LTECHNOLOGY
LAW ENFORCEMENT TARGETS
LUVVES
NATIONAL IMPRINT CORP
OKLAH0K8APOLICE SUPPLY
SAMS CLUB
SOUTHERN RUBBER STAMP
WAL-MART
GALL'S
GALL'S
PATRQLTECHNDLDGY
EMBLEM ENTERPRISES
CITY GARAGE
FUELK8AN
TREASURER PETTY (,ASH
CLANEY. KEN
HDVVARD E STAMPER
DVVASSOFITNESS ZONE
OKLAH0K8ANATURAL, GAS
PSD
8KA|NGER
YALE CLEANERS
CITY GARAGE
AT&T
DAKXON JOBE
HD P|TTJR
JDHN E RE|D&ASSOCIATES
SCALE
PROGRAM NEW PHONE LINES
VAVREPA|RS'CH
|NTERNETFEES-0C
PHONE EQUIPMENT
PE8TCONTR0LOCKCH
VEH|CLEMA|NT-3ERV|CE
VEH|CLEK8A|NT-PARTS
FUEL
PHONE USE
VACUUM EQUIPMENT
SUPPORT SERVICES DEPTT0TAL
CEMETERY MULCH
FUEL
1O0OUSE
CEMETARY USAGE
TRAILER CART
CEMETERY DEPTTOTAL
TONER CARTRIDGE
BINDERS
APPTDAY TIMERS
BINDERS FOR NEW HIRES
OFFICE SUPPLIES
MANUALS
2000LAW BOOKS
JRPOLICE BADGES
BATTERY
FIREARM TRAINING
OPERATING SUPPLIES
PENCILS FOR SCHOOL PROMOTION
REK8|NGTDNPELLETS
SUPPLIES
N0TARYCR|K8ER/K8C|NT|RE
SUPPLIES
BODY ARM/DUTY CUFF CASE/BELT
UNIFORM PANTS -BIKE PATROL
DOUBLE MAG#2
CLOTH BADGES
VEH|CLEK8A|NT-PARTS
FUEL
FUEL
PROMOTIONAL PROCESS
RADIO REPAIR SERVICES
PHYSICAL F1TNESSPROGRAM
1O0OUQE
100OUSE
DOOR LOCK -DISPATCH
UNIFORM CLEANING
VEH|CLEK8A!NT-SERV|CE
PHONE USE
PER DIEM
PER DIEM
TRAINING-DAVIS
4�90
294.00
282.00
69.95
2.77321
110.00
230.00
53.41
199.50
141.65
469.00
6,240.89
17.85
10.30
15.90
14.19
213.72
��___
O.11
89.99
14.07
54.57
1417
506.66
|17.09
240.00
131.74
1780
131�A5
35.84
148]8
250.00
174.16
30.50
75.26
749]0
143.97
20�50
172.17
5,355.04
8.12221
32.00
88�O0
150.00
75.00
241.15
2,570,94
81.53
1,814.71
4.531.67
945.74
138.50
JOHNERE0&ASSOCIATES
JOHNERBD&ASSOCIATES
JOHNERE|D&ASSOCIATES
J0HNERBD&ASSOCIATES
OKASSOC OFCHIEFS 0FPOLICE
PUBLIC AGENCY TRAINING COUNCIL
TREASURER PETTY CASH
TREASURER PETTY CASH
DELL
PATHFINDER DEVELOPMENT GROUP
OKCORRECTIONAL INDUSTRIES
OKCORRECTIONAL INDUSTRIES
SOUTHWEST SOLUTIONS GROUP
DELL
BDU.COM
METROCALL
TREASURER PETTY CASH
MURPHYSANITARY SUPPLY
SAMS CLUB
WAL-MART
TOTAL RADIO
DEPARTMENT OFPUBLIC SAFETY
DELL
GALL'S
CARD CENTER
LOVVE8
S4K4SCLUB
WAL-MART
ANIMAL CARE EUU|PMENT&SERVICES
FUELK4AN
CITY OFTUL8A
PS0
CITY GARAGE
AT&T
TREASURER PETTY CASH
OFFICE DEPOT
TREASURER PETTY CASH
LOVVEG
SAMS CLUB
TREASURER PETTY CASH
EMBLEM ENTERPRISES
NORTH AK8ER|CAFIRE EQUIPMENT
OKLAHUK4APOLICE SUPPLY
SKAGGSCOK4PAN|ES
SKAGGSCDK4PAN|ES
VVAYESTSAFETY
CITY GARAGE
FUELMAN
K8ETRDCALL
TRAINING -FUNK
TRAINING-P|TT
TRAINING -WELLS
TRAINING -WOODRUFF
0ACPCUNFERENCE
TACT|CAL8EKX|NARUONES
MEETING EXPENSE
FILING FEES
COMPUTER
EASY STREET LICENSES
FURN|TURBEV|DENCEOFF|CE
MODULAR FURNITURE/SQUAD ROOM
SPACESAVERMOBILE STORAGE SYSTEM
POLICE DEPTTOTAL
U8BPRINTER CABLE
UNIFORM -PANTS
MA|NTENANCE/PAG|NGS0FTVVARE
NOTARYCOMMKCARR|ER
CLEANING SUPPLIES
SUPPLIES
PRISONER MEALS
RADIO MAINTENANCE
EQUIPMENT RENTAL
MONITOR/SPEAKER
POLICE COMMUNICATIONS DEPT TOTAL
STETHOSCOPES -EUTHANASIA
POSTER
FLOWERS
SUPPLIES
SUPPLIES
COLLAR BRASS
FUEL
EUTHANASIA SERVICE
|O0OUSE
VEH|CLEMA|NT-SERV|CE
PHONE USE
PER0EM8HEMSDTH
ANIMAL CONTROL DEPT TOTAL
OFFICE SUPPLIES
BOOKS
FLUORESCENT LIGHTING
SUPPLIES
SUPPLIES
EMBLEMS -UNIFORM
UNIFORM EQUIPMENT
FLAG EMBLEMS
BOOTS/BELTS
UNIFORM BELTS
BINDING KIT FORTRUCKS
VEH|CLEMA|Nl-PART8
FUEL
K8A|NTENANCE/PAG|NGSUFTVVARE
395.00
395.00
395.00
395.00
175.00
250.00
122.71
30.00
025.70
199.00
1,069.00
12.323.50
19,987.70
62,443.58
24.05
93.95
308.33
25.00
6.20
108.76
27048
675.00
700.00
207.74
109.97
10.45
13.40
210�58
33.84
35.2
105.41
148.00
2Oi40
153.33
35.91
6825
86.48
45.01
180.82
98.34
31.08
481�553
443.00
23,40
121.44
18.90
280/40
1/45U]7
1.320/N
30833
WAYEST SAFETY
OKLAHOMA NATURAL GAS
PSO
GLASS MAN
WAYEST SAFETY
CITY GARAGE
CULLIGAN
AT&T
FIRE PROTECTION PUBLICATIONS
FIRE SERVICE TRAINING
FIRE SERVICE TRAINING
OTA
OWASSO FITNESS ZONE
TREASURER PETTY CASH
FIT TESTING/FIREFIGHTERS
1,625.00
10/06 USE
840.56
10/06 USE
1,003.58
GLASS -OVERHEAD DOOR
87.00
PARTS FOR L-1
57.30
VEHICLE MAINT-SERVICE
920.00
WATER/COOLER
16.45
PHONE USE
233.67
TRAINING MANUALS
126.00
JENNINGS CLASS FEE
98.00
WILLIAMS CLASS FEE
98.00
TOLLS
8.55
PHYSICAL FITNESS PROGRAM
240.00
PER DIEM/5 FIREMEN
570.00
FIRE [KEPT TOTAL
10,781.50
OFFICE DEPOT
OFFICE SUPPLIES
25.87
SAMS CLUB
SUPPLIES
12.28
PSO
10/06 USE
135.72
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIRENS
16.32
AT&T
PHONE USE
17.96
EMERGENCY PREPAREDNESS DEFT TOTAL
208.15
CROW BURLINGAME COMPANY
WELDING ROD
TAYLORMADE LOCK & KEY
TOOL BOX KEYS
O'REILLY AUTOMOTIVE
LIGHT KIT/SNOW PLOW REPAIR
VANCE BROTHERS
"LACK FOR ASPHALT
WATER PRODUCTS
REPAIR/MAINT SUPPLIES
ATWOODS
OUTERWEAR-TURNER/ROUSE/HUNT
GEORGE & GEORGE SAFETY
UNIFORM GEAR
UNIFIRS T HOLDINGS LP
UNIFORM RENTAL/CLEANING
TULSA COUNTY BOCC
TRAFFIC SIGNS
CITY GARAGE
VEHICLE MAINTPARTS
FUELMAN
FUEL
ATWOODS
SHOVELS
PSO
10/06 USE
PSO
STREET LIGHTS
OWASSO FENCE CO
REPAIR WHITE FENCE
PAVING MAINTENANCE SUPPLY
CRACK SEALING PROJECT
CITY GARAGE
VEHICLE MAINT-SERVICE
AT&T
PHONE USE
HILLCREST MEDICAL GROUP
VACCINE-HUNT/ROUSE
INTERNATIONAL MUNICIPAL SIGNAL
ASS(MEMBERSHIP DUES-DOYI._E
INTERNATIONAL MUNICIPAL SIGNAL_
ASSr MEMBERSHIP DUES -HUNT
INTERNATIONAL MUNICIPAL SIGNAL
ASS(MEMBERSHIP DUES-RIDGWAY
TREASURER PETI'Y CASH
CDL LICENSE/TURNER
AUST IN PAVING
THREE LAKES ST RECONST RUC I ION
STEETS KEPT TOTAL.
ATWOODS
CROW BURLINGAME COMPANY
TWIN CITIES READY MIX
ATWOODS
GEORGE & GEORGE SAFETY
UNIFIRST HOLDINGS LP
FUEL. STABILIZER
ABILIZER
BELTS
CONCRETE CENTRAL PARK
OUTERWEAR -BUSBY
UNIFORM GEAR
UNIFORM RENTAL/CLEANING
5.59
10.00
90.19
54.90
496.09
421.94
33.71
202.01
279.30
1,209.19
1,179.24
17.85
1,099.26
4,699.13
210.00
1,168.10
1,533.33
22.32
206.00
50.00
50.00
50.00
66.50
14,262.98
27,417,63
30.74'
12.98
480,00
69.99
33.67
74.78
WAL-MART
HATS
13.58
CITY GARAGE
VEHICLE MAINT-PARTS
936.42
FUELMAN
FUEL
985.87
BAILEY EQUIPMENT
CHAIN SHARPENING
9.49
WARREN CAT
RENTAL DAMAGE REPAIR
660.00
CITY GARAGE
VEHICLE MAINT-SERVICE
1,073.33
EQUIPMENT ONE RENTAL
LIFT RENTAL
165.00
STORMWATER DEPT TOTAL
4,545.>35
A N Z SIGNS
BANNERS -ELM CREEK CLOSING
150.00
A N Z SIGNS
BANNER
150.00
BAIN, JEFF
HARVEST FESTIVAL
30.00
CINDY SIGNS
SIGNS
57.60
HUGHES LUMBER
LUMBER
47.18
LOWES
CONCRETE/RESTROOM SUPPLIES
214.31
OFFICE DEPOT
OFFICE SUPPLIES
19.35
OWASSO TOP SOIL
FILL DIRT
410.00
MISER ASPHALT COMP
CONCRETE WORK @ SPORTS PARK
2,650.00
SHAWNEE LIGHTING SYSTEMS
BALL FIELD LIGHTS
946.08
WAL-MART
HARVEST FESTIVAL SUPPLIES
33.76
FUELMAN
FUEL
358.02
OKLAHOMA NATURAL GAS
10/06 USE
177.47
PSO
10/06 USE
1,065.76
CITY GARAGE
VEHICLE MAINT-SERVICE
306.67
AT&T
PHONE USE
90.45
SCOTT-MACON EQUIPMENT
EQUIPMENT RENTAL
229.00
PARKS DEPT TOTAL,
" 6,935.65
OFFICE DEPOT
OFFICE SUPPLIES
363.63
EQUIPMENT ONE RENTAL
RENTAL -FLOOR BUFFER
107.54
L.OWES
FLOORCARE/LIGHTS
62.96
I. -OWES
FLOOR CARE SUPPLIES
20.88
MURPHY SANITARY SUPPLY
FLOOR SUPPLIES
`153.25
MURPHY SANITARY SUPPLY
CLEANING SUPPLIES
263.15
THE FADLER COMPANY
SUPPLIES
25.08
WAL-•MART
SUPPLIES
17.82
FUELMAN
FUEL
109.79
OKLAHOMA NATURAL_ GAS
10/06 USE
272.04
PSO
10/06 USE
1,101A6
CITY GARAGE
VEHICLE MAINT-SERVICE
30.83
AT&T
PHONE USE
124.79
US POSTMASTER
POSTAGE BULK PERMIT
800.00_
COMMUNITY CENTER DEPT TOTAL
3,45122
OKLAHOMA NATURAL. GAS
10/06 USE
82.63
PSO
10/06 USE
-17.10
I._OWE.S
OUTDOOR LIGHT SUPPLIES
36.41
A.I,.&T
PHONE USE
20.95
HISTORICAL MUSEUM DEPT TOTAL
'____._122.89
OFFICE DEPOT
OFFICE SUPPLIES
74.75
WORDCOM
COLORED TONER
195.80
CITY GARAGE.
VEHICLE MAINT-PARTS
8.99
FUELMAN
FUEL
89.85
CITY GARAGE
VEHICLE MAINT-SERVICE
76.67
TRIAD PRINTING
QOL PRINTS
121.80
CLE INTERNATIONAL
TRAINING-HAYES
405.00
OK ECONOMIC DEVELOPMENT COUNCIL TRAINING-HAYES
150.00
OTA
TOLLS
6.70
UNIVERSITY OF OKLAHOMA
EDI CONFERENCE/HAYES
1,115.00
SAMS CLUB
SUPPLIES
7.88
TREASURER PETTY CASH
MEETING EXPENSE
43.61
ECONOMIC [DEVELOPMENT DEPT TOTAL
2,296.05
GENERAL FUND TOTAL
175,232.43
ALLIANCE MEDICAL
AMBULANCE SUPPLIES
6,182.56
MEDICAL COMPLIANCE SPECIALTY
BIO-WASTE DISPOSAL
215.00
PACE PRODUCTS
AMBULANCE SUPPLIES
225.00
TRI-ANIM HEALTH SERVICES
ELECTRODE
263.41
O'REILLY AUTOMOTIVE
BULBS FOR MEDIC 1
2.40
FUELMAN
FUEL
1,807.85
ALLIANCE MEDICAL
AMBULANCE EQUIPMENT
4,655.70
MEDTRONIC
ANNUAL MAINTENANCE LIFEPACKS
3,935.00
CITY GARAGE
VEHICLE MAINT-SERVICE
766.67
FIRE SERVICE TRAINING
AED CARDS/WORKBOOKS/MANUALS
254.00
AMBULANCE SERVICE FUND TOTAL
_ 18,307.59
AT&T
E911 FEES
1,876.41
E-911 FUND TOTAL
1,876.41
NEIGHBOR NEWSPAPERS
ARTICLE ON STATION #3
81.20
C2A ENGINEERING
ENGINEERING SVS-86/MINGO
400.00
POE & ASSOCIATES
06/07 CIP STREET REHAB PROJECT
1,086.48
VISTA CONSTRUCTION
SPORTS PARK RESTROOM
13,199.50
"—m-14,7
CAPITAL IMPROVEMENTS FUND TOTAL
77.18
ALLIANCE MEDICAL
FLOTEC REGULATORS/EZ GLIDE POLES
4,000.00
AMBULANCE CAPITAL FUND DOTAL
mA 4,000.00
MISER ASPHALT COMP
SIDEWALK jai CENTENNIAL PARK
3,000.00
ROGERS COUNTY RURAL WATER DISTRI(
WATER METER CENTENNIAL PARK
2,845.32
DARK (DEVELOPMENT FUND TOTAL
�_. 5,845.32
OFFICE DEPOT
OFFICE SUPPLIES
15.99
CITY GARAGE
VEHICLE MAINT-PARTS
31.06
AMERIFLEX HOSE
PARTS FOR RESALE
63.80
BRAKE REBUILDERS
PARTS FOR RESALE
356.30
CLASSIC CHEVROLEI
PARTS FOR RESALE
50.09
FRONTIER INTERNATONAL. TRUCKS
REPAIRS -TRASH VEHICLE
5,277.48
FRONTIER INTERNATIONAL TRUCKS
PARTS -TRASH TRUCK
722.54
OK TRUCK SUPPLY
PARTS
14.63
O'REILLY AUTOMOTIVE
PARTS
808.07
PRECISION FLUID POWER
PARTS
638.00
QUEKSERVICE STEEL CO OF TULSA
PARTS
426.50
T & W TIRE
TIRES
216.45
UNITED ENGINES
PARTS FOR FIRE TRUCK
79.42
UNITED ENGINES
PARTS FOR TRASH TRUCK
339.83
OKLAHOMA NATURAL GAS
10/06 USE
193.37
PSO 10/06 USE 518.21
AT&T PHONE USE 35.91
QUALITY TIRE & AUTO SERVICE WWC TRUCK ALIGNMENT 49.95
T & W TIRE I -IRE REPAIR 110.00
CITY GARAGE FUND TOTAL � 9,947.60
IMPREST ACCOUNT
IMPREST ACCOUNT
PPO SOLUTIONS
RICH & CARTMILL
IMPREST ACCOUNT
IMPREST ACCOUNT
IMPREST ACCOUNT
IMPREST ACCOUNT
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
THIRD PARTY ADMIN FEES
WORKERS COMP INS
MEDICAL CLAIMS
MEDICAL CLAIMS
SETTLEMENTS
SETTLEMENTS
WORKERS COMP FUND TOTAL
PHILADELPHIA INSURANCE COMPANIES PROPERTY INSURANCE
SELF-INSURANCE FUND TOTAL
1,118.00
943.80
1,450.00
21,483.00
655.78
1,187.44
528.00
683.76
28,049.78
22,675.00
22,675.00
GRAND TOTAL 280,701.31
CITY OF OWASO
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
24,431.91
HEALTHCARE MEDICAL SERVICE
20,678.41
HEALTHCARE MEDICAL SERVICE
20,537.89
ADMIN FEES
401.00
HEALTHCARE DEPT TOTAL
66,049.21
DELTA DENTAL
DENTAL MEDICAL SERVICE
2,899.20
DENTAL MEDICAL SERVICE
1,586.80
ADMIN FEES
1,734.04
DENTAL DEPT TOTAL
6,220.04
VSP
VISION MEDICAL SERVICE
1,688.41
VISION DEPT TOTAL
1,688.41
HEALTHCARE SELF INSURANCE FUND TOTAL
� 73,957.66
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 11/11/2006
Department Overtimg_flpenses Total Expensq�q
Municipal Court 1-33.25 5,551.75
Managerial 0.00 17.179.15
Human Resourses 0.00 7,706.50
Community Development 0.00 15,791.17,
Engineering 0.00 15,942.79
Support Services 0.00 9,453.00
425.83 11 A00.79
Ambulance Fund
and Total $1,209.98 $17,278 09
I-
r-merqencv 911 'Fund
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2006-2007
Statement of Revenues & Expenditures
As of October 31, 2006
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
$ 1,359,012
$ 5,513,988
$ 16,670,000
33.08%
18,632
80,631.98
373,000
21.62%
46,407
202,781.35
382,000
53.08%
19,614
76,022.51
217,900
34.89%
228
189,898.83
584,000
32.52%
10,073
38,748.18
95,300
40.66%
1,453,966
33.30%
6,102,071
18,322,200
723,674
3,238,318
9,894,855
32.73%
65,635
184,030
535,195
34.39%
116,014
409,233
1,411,265
29.00%
103,078
411,588
2,060,910
19.97%
TOTAL EXPENDITURES 1,008,400 4,243,169 13,902,225 30.52%
REVENUES OVER EXPENDITURES 445,566 1,858,902 4,419,975 42.06%
TRANSFERS IN (OUT):
Transfers in 859,138 3,575,186 10,163,000 35.18%
Transfers out (1,281,566) ___ (5,334,088) (16,001,375) 33.34%
TOTAL TRANSFERS (422,427) (1,758,902) (5,838,375)E - 30.13%
NET CHANGE IN FUND BALANCE 23,138 100,000 (1,418,400)
FUND BALANCE (GAAP Basis)
Beginning Balance
Ending Balance
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
5,343,181
$ 5,443,182
_4,002,29_2_ 3,210,000
$ 4,102,292 $ 1,791,600
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J. R«
CITY MANAGER
DATE: November 17, 2006
On August 15, 2006, the City Council approved Ordinance No. 872, establishing an Audit
Committee and adopting procedures for the committee to follow. The purpose of this audit
committee is to assist in overseeing the annual audit of financial statements, ensure the
person or organization completing the audit is independent of city staff, and address control
and compliance weaknesses.
On September 19, 2006, the City Council approved the Mayor's request for confirmation of
the following appointments to the Audit Committee:
Banker: Mr. Dennis Phillips, First Bank of Owasso
Businessperson: Ms. Dorothy Carson, CPA., Kallenberger & Assoc.
Non -practicing CPA.; Mr. John Manning, CPA, Oneck
Mr. Guy Nightingale, Williams Auditor
City Council. Ms. Susan Kimball
The Audit Committee membership was established but the initial staggered term and "Seat
No." for each member was not specified. Ordinance No. 872 describes the membership
terms in Section 7-704, Terms of Appointment as:
All members of the audit committee shall be appointed for a term of three (3)
years except for the city councilor who will be appointed for a one year term
or until their successors shall be qualified and appointed. The appointment of
members shall be for staggered terms,
The five (5) voting positions o11 the audit committee shall be divided into seats
numbered one through five. Seat No. 1 shall be held by a city councilor who
is serving the second year of his three-year term of office. The term of office
for Seat No. 1 shall expire on July 1, 2007, and every July 1st, thereafter. No
city councilor may succeed them self in office. Seat No. 2 may be held by any
of the remaining categories of members and shall expire on July 1, 2007, and
on every third year thereafter. Seats No. 3 and 4 may be held by any of the
Demo
September 7, 2006
Page 2 of 2
remaining categories of members and shall expire on July 1, 2008, and on
every third year thereafter. Seat No. 5 may be held by any of the remaining
categories of members and shall expire on July 1, 2009, and on every third
year thereafter.
The staff has prepared a recommended list of terms for each of the four initial committee
appointees:
Seat No. 2 Mr. Dennis Phillips, First Bank of Owasso, term expires July 1, 2007
Seat No. 3 Ms. Dorothy Carson, CPA, Kallenberger & Assoc., term expires July 1, 2008
Seat No. 4 Mr. John Manning, CPA, Oneok, term expires July 1, 2008
Seat No. 5 Mr. Guy Nightingale, Williams Auditor, term expires July 1, 2009
Staff recommends City Council approval of the assignments of Audit Committee Seat
Numbers and term expirations as follows:
Seat No. 2 Mr. Dennis Phillips, term expires July 1, 2007
Seat No. 3 Ms. Dorothy Carson, term expires July 1, 2008
Seat No. 4 Mr. John Manning, term expires July 1, 2008
Seat No. 5 Mr. Guy Nightingale, term expires July 1, 2009
TO- TAE A01ORABLE MAYOR AND CITY COUNCIL
CITY OF O _ 9
FROM:J.B.13 'R
PROJECT .j 14h
DATE- November 3, 2006
to"D, - e� E�1�>ic�r=
The subject commercial development is located at the intersection of Fast 86"' Street North and
Gan-ictt Road (see attached map). The water system improvements include the installation of
approximately fifty-six (56) feet of six (6) inch PVC potable water line and one (1) fire hydrant.
Design of the water system improvements were reviewed. and approved in April 2006.
FINAL INSPECTIONS
Final inspection for the water system improvement was conducted on August 1, 2006. All items
identified at the final inspection requiring correction to meet city standards have been completed.
The construction contractor has provided the required two-year maintenance bond for the
system.
Staff recommends Council acceptance of the Advanced Auto Farts water system improvements.
AT 'ACHMEN'rs.
A. I-ocatzon Map
T-1e Maintenance Bond
C, ODEQ Permit
ATTACHMENT
E 86
S UrVIA111 )
Oyom Public W0±5
Department
Engineering D6.
P.O.180
Owasso, OK 7 055
918.272.4959
wwy±�loavam.com
ADVANCED AUTO
:<
LOCATION MAP
ATTACHMENT B
Maintenance
Bond
fr
PRIVATELY FINANCED PUBLIC
KNOW ALL MEIN BY THESE PRESENTS, That we W. N. Couch, Inc. as Principal
(Developer and Contractor), and Mid -Continent Casualty Company as Surety, are held
and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of
Fourteen thousand, seven hundred seventy dollars and no/100----($14,770.00) to which
payment will and truly to be made, we do bind ourselves, and each of our heirs,
executors, administrators, successors, and assigns jointly and severally, firmly by these
presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEARS after final approval of the Waterline for Advanced Auto -Owasso, OIL, a
privately financed public improvement, and acceptance of such by the City Council of the
City of Owasso, Oklahoma, against all defects in workmanship and materials which may
become apparent in such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
_ SIGINTED, SEALED, AND DATED: July 7, 2006
-W I"', Conch, Inc., Principal
BY:
Mid. -Continent Surety
J'a lei a iris, A
Attorney -,in -Fact
act
Attach Power of .Attorney
October 6, 200
Aria Stagg, P.E.
City of Owasso
301 W. 2na Ave.
Owasso, Old 74006
o: Reference No. 3OO7218
[dear Ms. Stagg:
Enclosed is Permit Exemption No. WLSCOO72061191 for the construction of 56 feet of six (6) inch
PVC potable water lino and all appurtenances to serve the propory of Advance Auto Farts.
After completion of construction but prig to the commencement of service by such an extension,
sufficiency certification by a certified water works operator licensed by the State of Oklahoma that
the extension as constructed meets or exceeds the Board standards rarest be submitted to the
Department.
The project authorized by this permit should be constructed in accordance with the application
approved by this Department on October 6, 2006. Any deviations from the approved application
affecting capacity, flow or operation of units must be approved, in writing, by the Executive Director
before charges are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of
Owasso, after which it should be made a matter of permanent record.
Sincerely,
Justin Hodge
SRIF/Constr ction Permit Section
Dater Quality Divisions
J fab
Enclosure
c: Candy Matson, PWS District Representative, DEQ
Tula DEQ Office, R.S., Tulsa County DEQ Environmental Specialist
Rick Austin, R.S., Regional Manager, DEQ
Nathan Kuhnert, Planning & Management Division,
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677
printed on recycled paper with soy ink
IM
q. 411
�I : E s �i 1'�1li1
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF [f
REERIC WILES
COMMUNITY DEVELOPMENTDIRECTOR
DATE: November 14, 2006
BACKGROUND:
The City of Owasso has received a request that the 2015 Land Use piaster Flan be revised,
changing the planned land use classification at the southeast cornea- of East 76t' Street Forth and
Mingo Road from residential to industrial. The property is 150 acres, is currently undeveloped
and zoned AG Agricultural, and was annexed into Owasso in April, 2003. A general area map
has been attached for your review.
EXISTING AND SURROUNDING LAND USES:
The property is undeveloped and is bordered by 76t' Street to the North, the SKO railroad tracks
to the east, and Mingo Road to the west. fin-X Manufacturing and Wild Hairs Smoke Lodge are
north of the site and on the south side of East 76t" Street North, while Sertoma, Croup Blaksley,
and Owasso Public Works lie north of the property on the North side of East 761h Street. Across
the railroad tracks to the east are a variety of commercial industrial uses including FirstBank
Owasso, a mini -storage development, two wrecker services, and municipal facilities such as the
vehicle maintenance shop, animal shelter, skate park, and wastewater treatment plant. To the
south and west of the site are undeveloped agricultural acreages.
PRESENT ZONING:
The subject property is zoned AG Agricultural, as are the territories to the south and west. Land
north of the property is zoned for agricultural, industrial, and commercial purposes. Properties
east of the railroad are zoned commercially and industrially.
DE a L D ENT PROCESS,
The first step in the development of a piece of property in Owasso is annexations Annexation is
the method whereby land located outside the City limits is made a part of the City
The second step in the development of a piece of property in Owasso is rezoning, in order to
develop the property, the land must be zoned for particular kinds of uses, such as residential,
office, commercial, or industrial. rezoning decisions are made in accordance with the growth
policy displayed in the Owasso piaster Man. Specific development concerns, such as drainage,
traffic, water/wastewater services, and stormwater detention are not able to be considered at the
zoning stage of the development process. Manned Unit Developments (P ) are specific types
of zoning classifications applied to individual properties with site -specific development
requirements.
The third step in the development of a piece of property in Owasso is platting. A preliminary
plat is required for any development that proposes to divide land into two or more lots.
Preliminary plats illustrate the development concept for the property. After the preliminary plat
has been reviewed by the City and various utility companies, construction plans for the
development's infrastructure are typically submitted and reviewed. Once the property
development proposal shows a division of lots that is acceptable to both the developer and the
City of Owasso, a final plat application is submitted. A final plat illustrates the layout and
dimension of lots included on the final plat, right-of-way widths, easements, and other physical
characteristics that must be provided for review by the City. After obtaining approval from the
TAC and Planning Commission, the final plat is considered by the City Council.
ANALYSIS:
The staff has received a rezoning request from Ken Robinson to zone the property for Industrial
use, and that request is scheduled to be considered at the December Planning Commission
meeting. Pursuant to that rezoning request, the City has been asked to modify the 2015 band
Use Faster Plan, changing the designated future use of the property from residential to
industrial.
If the plan amendment is approved, industrial uses such as manufacturing facilities could be
considered for the 150 acres on the south side of East Vh Street North.
While there are no specific developments that have made formal applications to the City for the
property to this point, the site is being marketed to industrial uses. Different industrial users
have reviewed the site, and are considering pursuing industrial developments for the property.
In analyzing the request, the staff considered two key factors: first, what is the highest and best
use of the property, and second, is the proposed land use distribution consistent and compatible
with existing development patterns in the area.. The staff believes that the answer to both
questions is "yes".
HIGFIEST AND BEST USE -- The fact that industrial users are already considering locating
facilities on the subject property suggests that industrial use would be viable for the property.
The property's situation near the railroad and two arterials, and its distance from residential
developments, demonstrates compliance with the Faster Plan goal of where to locate industrial
uses in Owasso. The staff finds that the site is an appropriate location for industrial uses.
COMPATIBLE WITH EXISTING DEVELOPMENT PATTERNS -- The site is bordered by a
mixture of industrial, commercial, and undeveloped properties, and is located in the southern part
of the community, the portion of Owasso where planned industrial uses are already designated
on the Vaster Plan. The staff finds that the proposed land use would be compatible with the uses
located on these nearby properties.
Should the Master Plan be amended, a rezoning of the property to Industrial use would be
considered in December. Then, any development proposing to locate at the site would have to be
initiated. with a. plat, to be followed later with a site plan.
PLANNIING COMMISSION
The Owasso Planning Commission considered the application at a public hearing conducted on
November 13, 2006. At that public hearing, the Planning Commission recommended approval
of the blaster Plan Amendment.
RE COMMENDATION
Staff recommends approval of the Master Plan Amendment.
1. General Area Map
2. Master Plan map
W I ST N
I
I
Owasso Conununity
Dovelopment Department
111 N. Main St.
Owasso, OK 74055
918376.1500
918.376.1597
www.cityofowasso.com
AMENDMENT TO THE
2015 LAND USE MASTER
PLAN
E BRWWAY ST
W I AVE S E I AVE S
W 2 AVE S
W 3 AVE S E 3 AVE S
W 4 AVE S E 4 AVE S
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ovvas'o communs,y
10
111 N. lvl,,��
Si 2 &anci Ise Master Plan
Owasso OK 40.5-5 l W
M376.1500 'Owasso 0t.
918376.1597
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: 7 t ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
DATE® November 14, 2006
The City of Owasso has received a request that the 2015 Land Use Master Plan be revised,
changing the planned land use classification at the northwest corner of East 116th Street North
and North 129th East Avenue from residential to transitional. The property is 2.83 acres, is
currently zoned AG Agricultural, and has been requested for annexation into the City of Owasso.
A general area map has been attached for your review.
EXISTING AND SURROUNDING LAND USES:
The property is being used residentially, and a single-family dwelling is located on the site.
Land to the north, south, and west is also used for residential single-family purposes. Properties
to the east and southeast are undeveloped.
PRESENT KING®
The subject property and surrounding properties are zoned ACT Agricultural, except for the
acreage to the east, which is included with the Morrow Place PUD, The subject site is
designated for residential use by the 2015 Land Use master Plan, as is the neighboring property
on the west side of North 129th East Avenue. Land on the cast side of Forth 12901 East Avenue
is planned for commercial use by the Faster Plan.
DEVELOPMENT PROCESS.
The first step in the development of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the City limits is made a part of the City
('he second step in the development of a piece of property in Owasso is rezoning. 1n order to
develop the property, the land must be zoned for particular binds of uses, such as residential,
office, commercial, or industrial. Rezoning decisions are made in accordance with the growth
Policy displayed in the Owasso Master Plan. Specific development concerns, suclA as drainage,
traffic, water/wastewater services, and stormwater detention are not able to be considered at the
zoning stage of the development process. Planned Unit Developments (PUD) are specific types
of zoning classifications applied to individual properties with site -specific development
requirements.
The third step in the development of a piece of properly in Owasso is platting. A preliminary
plat is required for any development that proposes to divide land into two or more lots.
Preliminary plats illustrate the development concept for the property. After the preliminary plat
has been reviewed by the City and various utility companies, construction plans for the
development's infrastructure are typically submitted and reviewed. Once the property
development proposal shows a division of lots that is acceptable to both the developer and the
City of Owasso, a final plat application is submitted. A final plat illustrates the layout and
dimension of lots included on the final plat, right-of-way widths, easements, and other physical
characteristics that must be provided for review by the City. After obtaining approval from the
TAC and Planning Commission, the final plat is considered by the City Council.
ANALYSI
Staff received a petition from Vintage housing requesting that the 2015 band Use faster flan
be revised, changing the designated future land use for the parcel from residential to transitional.
If the plan amendment is approved, transitional uses such as offices and multi -family uses could
be considered for the 2.8 acres at the northwest corner of East 116th Street North and North 129th
East Avenue.
The request to amend the master plan has been made in conjunction with a request to annex the
property. Vintage Dousing proposes to develop a 40 unit senior living apartment complex on the
site. The proposed name of the development is Prairie Village.
In analyzing the request, the staff considered two key factors: first, what is the highest and best
use of the property, and second, is the proposed land use distribution consistent and compatible
with existing development patterns in the area. The staff believes that the answer to both
questions is "yes".
HIGHEST AND BEST USE - The staff finds that the site is located at an arterial intersection.
This location suggests that either commercial or transitional land uses would be appropriate for
the property as the faster Plan calls for nodal development patterns at primary intersections like
this one. When the property was evaluated as part of the Faster Plan update in 2004, the
property was scheduled for residential use because the property had already been developed
residentially, a single-family dwelling currently occupies the site. The staff finds that the site is
an appropriate location for senior multi -family uses.
COMPATIBLE WITH EXISTING DEVELOPMENT -°NT" PATTERNS - Existing residential
properties north, south, and west of the site should be buffered from the future commercial
developments that will occur east of North 129th East Avenue. The proposed senior living
development would provide such a buffer. The staff finds that the proposed land use would be
compatible with the uses located on these nearby properties.
Following a master plan amendment would be the development of a Planned Unit Development
(PUD), a plat, and a. site plan for the project. All multi -family developments in Owasso must be
included with PUDs. Along with approval of a PUD, approval must also be given for a final plat
of the property. After the plat is approved, a site plan would be required before any building
permit could be issued.
PLANNING COMMISSION
The Owasso Planning Commission considered the application at a public hearing conducted on
November 13, 2006. At that public hearing, the Planning Commission unanimously
recommended approval of the Master Plan Amendment.
RECOMMENDATION
Staff recommends approval of the faster Plan Amendment.
ATTACHMENTS:
1. General Area Map
2. Applicant's Petition
3. Master Plan map
4�.
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owacso co-=-, mitt
Developnnent Depmrtnent
m.m St
C)wzsso, OK 74055
918.376 i 500
918.376A 597
0
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Owasso 2015"' ILand use Master Plan
October 59 2006
Mr. Eric Wiles
City Municipal Building
I I I North Main
Owasso, OK 74133
Dear Mr. Ray:
As you know, Vintage Housing Inc. and Ronald E. Smith are co -
developers of Prairie Village, an affordable housing facility for
seniors age 62 and above. To this end, we have obtained an option to
purchase real property having the following legal description:
The East 425 feet ®f the South 290 feet ®f the SE/4 SE/4
of Section 5, Township 21 North, Range 1.4 East, Tulsa
County, State ®f Oklahoma, according tote U.S.
Government survey thereof,
(referred to below as the "property"), 'rho property is situated at the
northwest comer of I I 6th Street North and 129th East Avenue.
By this letter, we are requesting that the City of Owasso m-nex the
property. The property owners support this request, as evidenced in.
paragraph 5.g. of the Option Agreement, a copy of which is enclosed.
If additional information is required, we will be pleased to provide it.
Sincerely,
Bill Major
Executive Director
Enclosure
cc: Betty J. Douthit
Edwina Douthit, Jr.
Ronald E. Smith
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
I-RROM:CHIP MCCULLEY
CIT"•.g PLANNER
ATE: November 14, 2006
BACKGROUND
The City of Owasso has received a request to review and approve the rezoning of approximately
25 acres from. (AG) Agriculture to (RS-2) Residential Single® Family, located on the northwest
corner of East 106f1' Street Forth and Forth 161 't East Avenue.
1�➢ ° A 4. f
SURROUNDING LAND USE
North: Large Lot. Residential (Ranch Acres)
South: Large Lot residential/Agriculture
East: Large Lot Residential/Agriculture
West: Large Lot Residential (Ranch Acres)
PRESENT ZONING
A (Agriculture)
E ELOP ENTCESS:
The first step in the development, of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the City limits is made a pail of the City. Property
owners and land developers sometimes choose to have their property annexed into Owasso in
order to receive Owasso municipal services, such as police and fire protection, refuse collection.,
and sanitary sewer.
The second step in the development of a piece of property in Owasso is rezoning. 1n order to
develop the property, the land must be zoned for particular binds of uses, such as residential,
office, commercial, or industrial. Rezoningdecisions are made in accordance with the growth
policy displayed in the Owasso raster Plan. Specific development. concerns, such as drainage,
traffic, water/wastewater services, and stormwater detention are not able to be considered at the
zoning stage of the development process.
The third step in the development of a piece of property in Owasso is platting. A preliminary
plat is required for any development that proposes to divide land into two or more lots.
Preliminary plats illustrate the development concept for the property, and are often modified
significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso
Planning Commission. Sometimes, difficult development issues such as existing utility lines,
wells, or easements are brought to light at the preliminary plat stage and must be remedied prior
to development.
After the preliminary plat has been reviewed by the City and various utility companies,
construction plans for the development's infrastructure are typically submitted. These plans
include specifications and drawings for stormwater drainage, streets and grading and erosion
control, waterlines, stormwater detention, and wastewater lines. Often, approval is required of
other agencies, such as the Department of Environmental Quality for wastewater collection and
the ITS Army Corps of Engineers for properties that may be development sensitive.
Once the property development proposal shows a division of lots that is acceptable to both the
developer and the City of Owasso, a final plat application is submitted. A final plat illustrates
the layout and dimension of lots included on the final plat, right-of-way widths, easements, and
other physical characteristics that must be provided for review by the City. After obtaining
approval from the TAC and Planning Commission, the final plat is considered by the City
Council. If approved, the final plat is filed with the office of the County Clerk and governs all
future development on that property.
The fourth step in the development of a piece of property in Owasso is the site plan. Site plans
are reviewed by the TAC and Planning Commission. Issues such as building setbacks, parking,
access; landscaping, and building footprint are presented in the site plan. Once a site plan is
approved, the development is clear to apply for a building permit and to submit construction
plans for the building's foundation, plumbing, electrical system, and HVAC.
ANALYSIS
The City of Owasso has received a request to review and approve the rezoning of approximately
25 acres from (AG) Agriculture to (RS-2) Residential Single- Family. It is the applicant's intent
to develop the property as Prestige Pond, a residential subdivision containing 42 lots, with an
average lot size of 10, 500 sq ft.
The Owasso Land Use pilaster Man was revised at the October meeting to allow for the
residential development. The staff finds that the proposed residential development to the north
and west and the existing pond at the hard corner make this request compatible with the
surrounding land uses. Staff' feels that the design of the development is an example of a
developer working with the natural features of the land to provide for a good development.
Letters were mailed to surrounding property owners and the legal advertisement was published
in the Owasso Reporter.
PLANNING COAUMISSION
The Owasso Planning Commission considered the application at a public hearing conducted on
November 13, 2006. At that public hearing, the Planning Commission unanimously
recommended approval of the Rezoning.
ATTACHMENTS:
1. General Area Maps
2. Legal descriptions of proposed tracts
I la0e Acidition
Ranch Alcr e's
Subje6itt
-Property
Woodl6nd View
LEGAL DESCRIPTION
The Southeast Quarter (SE/4) of the Southeast Quarter (SE/4) of
the Southeast Quarter (SE/4) and the East Half (E/2) of the
Southwest Quarter (SW/4) of the Southeast Quarter (SE/4) of the
Southeast Quarter (SE/4) of Section Ten (10), Township Twenty-one
(21) North, Range Fourteen (14) East of the Indian Base and
Meridian, Rogers County, Oklahoma, according to the United States
Government Survey thereof,
AND
Commencing at the Southeast Corner of Section Ten (10) , Township
Twenty-one (21) North, Range Fourteen (14) East of the Indian
Base and Meridian, Rogers County, Oklahoma, according to the
United States Government Survey thereof, thence North 01'10' 37"
West along the East line of said Section 1-0, 658.55 feet; thence
South 88044108" West 25.00 feet to the Point of Beginning; thence
South 88'44'08" West 1294.20 feet -to a point on the West line of
the E/2 of the SE/4 of Section 10; thence North 01013159" West
670.1.5 feet along the West line of the E/2 of the SE/4 of said
Section 10; thence North 88'49'23" East 659.93 feet; thence South
01'12'1.8" East 663.92 feet, North 88'46'24" East 634.60 feet;
thence South 01'10'37" East 4.81 feet -to the Point of Beginning.
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF O
FROM:CHIP MCCULLEY
CITY PLANNER
G ' as �if' £
DATE® November 1, 200
BACKGROUND
The City of Owasso has received request to review the annexation of approximately 2.83 acres,
located at the northwest corner of East 116"' Street North and Forth 129t 1 East Avenue.
North: Large Lot Residential
South: Large Lot Residential/Agriculture
East: Agriculture
West: Large Lot Residential
PRESENT ZONING
(Agriculture) Tulsa County
DEVELOPMENT PROCESS.
The first step in the development of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the City limits is made a part of the City. Property
owners and land developers sometimes choose to have their property annexed into Owasso in
order to receive Owasso municipal services, such as police and fire protection, refuse collection,
and sanitary sewer.
The second step in the development of a piece of property in Owasso is rezoning. In order to
develop the property, the land must be zoned for particular binds of rases, such as residential,
office, commercial, or industrial. Rezoning decisions are made in accordance with the growth
policy displayed in the Owasso Master Ulan.
The third step in the development of a pied of property in Owasso is platting. A preliminary
plat is required for any development that proposes to divide land into two or more lots.
Preliminary flats illustrate the development concept for the property, and are often modified
significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso
Planning Commission. Sometimes, difficult development issues such as existing; utility lines,
wells, or easements are brought to light at the preliminary plat stage and must be remedied prior
to development.
ANNEXATION REVIEW PROCESS
The annexation process is initiated when a property owner submits a petition to the City of
Owasso requesting that the City bring the property into the City limits.
The applicant must submit as part of the request a signed petition requesting the annexation, an
accurate legal description and map of the property being requested for annexation and a certified
300' radius report so that staff may send legal notices to surrounding property owners. Upon
receipt of all appropriate materials the staff initiates the review process which begins with a
thorough analysis of the request.
The annexation request is then presented to the Owasso Annexation Committee for review and
recommendation. The Annexation Committee is made up of staff, elected officials and citizens.
The Committee reviews the petition for compliance with the Annexation Policy and establishes a
recommendation to the Owasso Planning Commission.
The Owasso Planning Commission holds a public hearing to determine if the property is
compliant with the Owasso Annexation Policy and establishes a recommendation to the Owasso
City Council.
The Owasso City Council will make the final determination to annex the property or refuse
annexation. If the property is annexed into the City limits an ordinance officially declaring the
annexation is written and adopted by the City Council. Once adopted the ordinance is circulated
to appropriate regional and national agencies for recording and altering maps.
ANALYSIS
The applicant is requesting to annex approximately 2.83 acres, located at the northwest corner of
East 116t11 Street North and North 129t11 East Avenue. It is the applicant's intent to develop the
property as Prairie Village, an affordable housing facility for seniors age 62 and above.
If the property is annexed into the City the applicant will be required to follow normal
development procedures which would include P (Planned Unit Development) approval, final
plat and site plan review. If annexed, any development proposed for the property would be
required to meet the Owasso Zoning Code and the Owasso Subdivision Regulations and any
appropriate site engineering standards as proscribed by Public Works including but not limited to
paved streets and sidewalks.
Staff published legal notice of the annexation petition in the Owasso Reporter and letters of
notification were nailed to property owners within a. 300' radius.
ANNEXATION COMMITTEE:
The Owasso Annexation Committee reviewed the request at its meeting on October 25, 2006. At
that meeting, the committee unanimously recommended approval of the annexation.
PLANNING COMMISSION
The Owasso Planning Commission considered the application at a public hearing conducted on
November 13, 2006. At that public hearing, the Planning Commission unanimously
recommended approval of the Annexation.
he r. I I ammon NO I rym g4my U
ATTACHMENTS:
1. General Area Map
2. Applicants Annexation Petition
�
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@
\.. N&NGOvALLEY EXWY \
October 5, 2006
I MY
I I I North Main
Owasso, OK 74133
Dear Mr. Ray:
As you know, Vintage Housing Inc. and Ronald E. Smith are co -
developers of Prairie Village, an affordable housing facility for
seniors age 62 and above. To this end, we have obtained an option to
purchase real property having the following legal description.:
The East 425 feet of the out 290 feet of the SE/4 SE/4
of Section 5, Township 21 NoiIt Range 14 East, Tulsa
County, State of Oklahoma, according to the U.S.
Government survey thereof,
(referred to below as the "property'), The property is situated at the
northwest corner of I 16th Street North and 129th East Avenue.
By this letter, we are requesting that the City of Owasso annex the
property. The property owners support this request, as evidenced in
paragraph 5.go of the Option Agreement, a copy of which is enclosed.
If additional information is required, we will be pleased to provide it.
Sincerely,
Bill MaJor
Executive Director
Enclosure
cc: Betty J. Douthit
Edwin John Douthit, Jr.
Ronald E. Smith
126TH ST. No
Owasso cormnuuty
Deveiop,-neni DepuLuent S,
0-wasso, OK 74055
91S.376A-500 Owasso 2015 Land Use Master Plan
91&,76,1597
TO- THE HONORABLE MAYOR AND COUNCII
CITY OF OWASSO
FROM: BRADD K. CLARK
'' .€1 •-V,''Jt.
DAI'E: November 15, 2006
BACKGROUND -
The Fiscal Year 2006-07 fire capital budget provides funding for the purchase and
installation of a facility generator for Fire Station No. 2. Part of the funding for this project is
included in the Department of Homeland Security Assistance to Firefighters Grant received
by the City in 2005. The grant amount eligible for the project is $5,197, which will be
reimbursed upon completion of the project. This facility generator will replace a generator
currently located in the basement of the fire station, and will power the entire building,
including the Emergency Operations Center.
Specifications were developed for this project that included the design of a diesel -powered
generator with a 24ahour fuel supply, an automated weekly test option, and all required
electric work to power the entire building in the event of a power loss.
FUNDING -
The FY 2006-07 fire capital budget includes funds to cornplete this project, in addition to the
Federal grant amount of $5,197.00,
BIDS RE CEIVED-
A bid opening was held at City Hall on October 1.6, 2006. Three bids were received for the
generator project:
1. Commercial Power solutions: $32,646
2. United Engines, L,L,C. $35,891
3. Clifford Power systems; $47,955
`Fhe bids were evaluated by Fire Department and support services staff` and determined to
meet or exceed all of the specifications.
RECOMMENDATION:
Staff recommends the Council award the contract and authorize payment in the amount of
$32,646 to Commercial Power solutions of Owasso, Oklahoma.,
ATTACHMENTS:
1. Bid Summary Sheet
1 Did Submittal Page
CITY OF OWASSO
I I I N. Main
PO Box 180
Owasso, Oklahoma 74055
(918) 376-1500
BID DOCUMENTATIO
Opening Date:
Item:
Number of Bids:
Bids Opened By:
Witness:
Witness:
Commercial Power Solutions
Owasso, OIL
United Engines, LLC
Tulsa, OIL
Clifford Power Systems
Tulsa, O
Certification:
October 16, 2006
Diesel Powered Generator
3
Marcia Boutwell
Larry White
Peter Taylor
Base Bid
$32,646°00
$359891 v00
$47,955°00
1, Marcia Boutwell, Contract Administrator, do hereby certify that:, to the best of my knowledge,
this Bid Docurrientation is true and correct,
Sip -,nature: (SV
3 d
.. t"..' ai Y.0
ONE DIESEL POWERED GENERATOJ
FOR THE CITY OF OWASSO
OWASSO, OKLAHOMA
BASE BID (EQUIPMENT & INSTALLATION) $3
I hereby acknowledge that I have read the specifications and that I am legally bound by
the statements on the Bid Proposal -Submittal Pages.
Name of Company
Printed N jeof Bell er
Bidder's Si,,nature—'-
Title
Address
Phone Number
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FIRE CHIEF
SUBJECT: )> STATION NO.
DATE: November 15, 2006
Advertisements for the design specifications and bidding opportunities for the Fire
Station No. 3 project were published in the Owasso Reporter on October 17 and 24, 2006
and in three trade journals (Bid Mews, Southwest Construction News, and ABC). In the
first two days, twelve packets were picked -up at City Hall, requiring the preparation of
additional bid packets for additional prospective bidders. The bid opening for the project
occurred on November 7, 2006 at City hall,
DEVELOPMENT DETAILS:
The Fire Station No. 3 project has received approval for the final site plan and the final
plat reviews from the Owasso Planning Commission. The Architect hired for the project
has developed the construction specifications necessary for the bid process, based upon
the input of City of Owasso staff from Support Services, Information Technology, fire,
and Community Development departments,
F'ACILITY PROJECT -
As a general overview of the project, the following are characteristics of the fire station
as depicted in the design specifications for this project. Some of these features are unique
to the fire station due to the twenty-four hour use of the building and the weight of the
fire apparatus:
* Six firefighter residential station with individual sleeping quarters
Two separate bathroom facilities to accommodate a Co-ed workforce
Exterior elevation designed to blend into a residential area
* Roof design for a residential look with a 6/12 pitch with asphalt shingles
* Exterior walls are a blend of brick and plaster
0 Interior walls are steel studs and trusses
Apparatus bays are concrete block walls
Facility floor will be post tensioned concrete slab
All sleeping areas will be carpeted
The site is a corner lot and will provide three drive through apparatus bays
® Exterior paving will be concrete designed to withstand the weight of all fire
fighting equipment and apparatus
® On site detention pond capable of excess capacity to provide for regional storm
water runoff
® heating and cooling system will be a residential split system with three furnaces
for the living quarters
® a ground source heat pump system is designed and was bid as an alternate
® Emergency power generator for backup power in the event of a power outage
® a vehicle exhaust extraction system for the vehicular exhaust
® Radiant gas heat and power drop cords available at the apparatus bays
® Tornado storm shelter room constructed of concrete block with a concrete lid for
firefighter and citizen use
® Extractor washer and drying cabinet for cleaning of the "Bunker Gear" in addition
to a standard washer and dryer for the residential cleaning
The design of this facility focused on a practical and energy efficient building that will
last for several decades of around the clock use. This project will substantially improve
the fire department's response time and emergency responder availability, and ultimately
the Insurance Services Office (ISO) rating of the City.
���M
A total of 8 bids were opened on Tuesday, November 7, 2006. all of the bids received
appear to meet bid specifications:
Crossland Construction $ 1,697,000
Ctestline Construction
1,748,000
Magnum Construction
1,807,000
MNBE
1,809,885
Brewer Construction
1,813,600
Crossroads Construction
1,8 70,000
Builders Unlimited
1,889,093
Simmons homes
2,016,433
A review of the above bids indicates that Crossland Construction is the low bidder, This
bid would include the alternate of providing a ground soutrce heat pump system.
FUNDING -
The funding for this project is identified in the CIP in ICY 2006--0T The overall finding
for the project, including all facility construction, site work, and the building furnishings
is $1.9 million. To date, a total of $303,032.23 has either been spent; or encumbered as a
result of the land purchase and the selection of the architectural firm, BKL,.
If the above bid were to be awarded as presented, the cost of the facility at this point is
$2,000,032.23, a total of $100,032.23 over budget, additionally, the extension of water
and sewer services, facility furnishings, and a 5% contingency would add a need for an
additional $307,450 for a total project cost of $2,307,482.23.
Ms. Bisho-has reviewed the capital Improvement Fund and sufficient fiandin for this
project is available.
ADDITIONAL COMMENTS:
There are three areas in which staff would like to provide additional comments and/or
information to the City Council.
® Staff does not feel that re -bidding the project would be efficient in cost or in the
overall timeline of construction. A total of 8 bids were received for this project —
5 of which are relatively competitive W which indicates a favorable response to the
specifications and bid documents. A re -bidding of the project not only would add
delay, but also potentially alienate bidders from re -submitting any competitive
bid.
® Staff was contacted by one of the bidders — Mr. Greg Simmons of Simmons
Homes — after the bids were opened. According to Mr. Simmons, he felt that the
City of Owasso received a very good bid from Crossland Construction and
commented on their excellent reputation. He did not feel that re -bidding the
station would necessarily be beneficial to the City of Owasso.
Staff has reviewed the bid specifications and is confident that if the contract were
to be awarded, there are some savings that could be realized in the for�-fl of change
orders (deductions) to the contract as presented. Examples of areas staff could
gain savings are the scope of the detention work, facility furnishings, changing
some of the architectural features of the facility (safe room), and reducing the size
of the emergency powcr generator. Staff does, however, want to be cognizant as
to not reduce the quality of the overall facility.
RECOMMENDATION -
Staff recommends Council award the contract for the construction of Fire Station No. 3 to
Crossland Construction of Columbus, IDS for the amount of $1,697,000,
ATTACHMENTS.
1, Bid Tabulation Sheet
?. Bid Submittal gage
Nov 17 06 03a 13p Special Projects 910_-27 -496G Po I
Base Bid
GroundBidder #, .
Ptimp
BrewerHeat
Construction
- � 0
0
Builders Unlimited
$1,8749,509
$339.584
Crossland Construction
$1,649,000
$48,000
Crossroads Construction
$1,815,000
$55,000
UNBE
f
SimmonsIJi
M,
m
m
X \,"LERICAL: ADMN\464-0,,,lv3ssocife, Siafion\
454-Bid Tabulatiojj.--J�
�aqe 1 of I
Prinled 1 V712006 10.23 AM
0
M
0
ct
61
74
N
Nov 17 CSC 03:13p Special Projects
5. BIDDER. will complete the work in accordance with the Contact Documents for the
following prices:
BID SCHEDULE AND FORM
CONSTRUCTION OF OWASSO I-0 STATION #3
CITY OF OWASSO, OKLAHO A.
LUMP SUM BASS, BIB
Words
Following Alternates shall be expressed in words and figures as add/deduct to Base Bid as
indicated. Cross out tenus "Add" or "Deduct" as applicable. in case of discrepancy,, amount
shown in words will gov rrra. See Spe cification Section 01030 for description.
ALTERNATE 1: Replace steel framing with Wood Framing. Refer to Specification Section
01030 for description.
Addl cdtzc th.e sin-n of
words
ALTERNATEProvide and Install parking Structure. Refer to Specification Section 01030
for description -
Add the scar of��_ ._ ,-,aiold a .
Words
Al :i°ERFI'°lT 3, Novide and Install Groaxr'ad Source Heat Purnp Syeteiyi in lice of Split Systerra.
Refer to Specification Section 01030 for descriptions.
Add the sure cif i
_
Words
Following Unit Prices shall be expressed words arid figtares, -In oaso of di PorCparrcy arno�r�t
show In words will govern. Se Division 1 Tor- descriptions,
tFJ\T1I" PRJCE 1, add and deduct- For rernoval and rrplacernent of unsu,itable material. Refer to
Spec]fication Sier tion 02210 2 . l C,.
ac surn of Words �_;._fr Dollar'; per clrfric yard.
6. BIDDER acknowledges that estimated quantifies used in preparation of the rrrait Price Bid
;arc not guaranteed and. are solely for the ;k�zarpose of comparison of Rids, Final payment for
all Unit Price Bid i.tcr'r,s will be used on actual quantit' pro�>ided, determined as provided
in the Contract Documents.
1006
-
00200 - Page 3 of 6
P. BIDDER agees that the Work will he substantially complete within 270 calendar days
after the date when the Contract Times com ence to run as provided by the General
Conditions, and completed and ready for final payinent in accordance with the General
Conditions within 300 calendar days.
BIDDER accepts the provisions of the Agreement as to liquidated damages of One
Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time
specified for substantial comPlelfosn until the work is substantially complete,
€l. The fbilowing documents are attached to and made a condition of this Bid:
A. Required Bid Security in the fore oI'� � I �b:���
die Statement of Bidder's Qualification, Section 00230; and
C. All forms listed in hrstructions to Bidders, and Section 00110.
9. The terms used in this Bid which are defined in the General Conditions of'the Corrstrrlction
Conti -act included as part of the Contract Documents have the rneanixrgs assigned to he
rn
hi General Conditions,
S IMMI T..T'S ,D 0_? -- F
: 0
_._ _ _.�._. 002GO -- 'age 4 of 6
TO® HONORABLE MAYOR AND CITE' COUNCIL
CITE' OF OASSO
FROM: SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT. RESOLUTION NO. 2006-26
1996 REVENUE BOND REFUNDING
November 00L
The OPWA has outstanding revenue bond debt of $3,830,000 issued in 1996 for the bailey Ranch
Golf Club. As of July 1, 2006, that debt is callable and could be refinanced at a lower interest rate.
In 1992, the Owasso Public Golf Authority issued revenue bonds to finance the construction of the
Bailey ranch Golf Club, The 1992 Revenue bonds were secured only by the revenues of the golf
course with no pledge of revenue from the City of Owasso. In 1996, the OPGA was reorganized and
the city management tools responsibility for operation of the golf course. At that same time, the
OPWA issued revenue bonds and "purchased" the golf course from the OPGA. The 1996 Revenue
Bonds are secured by the OPWA utility revenues, the OPGA golf revenues and two cents of the City
of Owasso's sales tax.
The outstanding 1996 Revenue Bonds bear interest rates ranging from 5.55% to 6.15% with final.
maturity of July 1, 2017. As of July 1, 2006 the bonds became callable at a 2% premium. The final
maturity of the new debt would remain at July 1, 2017. The estimated interest rate for new debt is
3.95%, providing a gross saving of approximately $600,000.
The interest rate and final pricing of the debt will be available for the meeting on Tuesday, the 21 ",
Allan Brooks, Bond Counsel, and Keith McDonald, Financial Advisor, are working to finalize
documents and other details of the financing. If this refunding is approved by the City Council and
the OPWA Trustees, loan closing will be scheduled for the 27'1'
As a public trust of the City of Owasso, the OPWA cannot incur debt without the approval of the
City Council. City Resolution No. 2006-26 authorizes the OPWA to incur debt and authorizes the
execution of any documents related to the transaction. The attached resolution contains several
blank spaces that will be completed after bids are received on Tuesday.
RECOMMENDATION -
Staff recommends Council approval of Resolution No. 2006-26 approving the incurrence of
indebtedness by the OPWA and containing other provisions related thereto.
ATTACHMENT:
Resolution No. 2006-26
NOW, THEREFORE, BE IT RESOLVED BY THE CITE' COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA:
SECTION 1. Indebtedness'` Authorized. The Owasso Public Works Authority (the
"Authority") is hereby authorized to incur an indebtedness by the issuance of its Utility and Sales
Tax Revenue Dote, Series 2006, in the amount of $ _- ---.00 (the "Mote"), according to the
terms and conditions of a General Bored Indenture, as previously supplemented and amended and as
further supplemented and amended by a Series 2006 Supplemental Dote Indenture, all by and
between the Authority and Batik of New York Trust Company, N.A., as successor to J.P. Morgan
Trust Company, N.A., as Trustee (collectively, the "Indenture"), provided that said Mote shall never
constitute a debt of the City of Owasso, Oklahoma (the "City").
�;EC l itch! 2. >'Qr _national 11ocument Subject to lndenture. The organizational document
creating the Authority, is hereby made subject to the terms of the Indenture authorizing the issuance
and securing the payment of the mote as more fully described in Section 1 hereof.
SECTION . Waiving Competitive �iddiz��9 Approval of Sale Proceedings. The waiving
of competitive bidding for the sale of the Dote and the sale of said Note by the Authority to
at a price of par, is hereby approved.
SECTION 4. Secu�°ity dement. The City hereby ratifies and confirms a Security
Agreement between the City and the Authority (the "Security Agreement"), which Security
Agreement pertains to a year-to-year pledge of certain Sales Tax revenue as security for the Note.
SECTION 5. Lease Agreement. The Lease dated July 31, 1973, as amended by
Amendment to Lease dated as of July 1, 1996, both by and between the City and the Authority,
whereby the City leases unto the Authority its then existing and thereafter acquired water, sanitary
sewer, garbage and trash collection systems and the Bailey Ranch Golf Club (the 66Lease
Agreement"), is hereby ratified and confirmed.
SECTION 6. City's Ex2eetations. The City anticipates that the total amount of tax-exempt
obligations (other than private activity bonds) issued by The Owasso Public Works Authority or
other issuers on behalf of said City, will not exceed $5,000,000 for calendar year 2006, and the City
hereby designates the Note to be a qualified tax-exempt obligation with respect to the financial
institution interest deduction provisions contained in the Internal Revenue Code of 1986, as
amended, and irrevocably allocates to the Authority not to exceed $ .00 of the City's
$5,000,000 exemption from the rebate requirements pursuant to Section 148(f)(4)(D) of the Internal
Revenue Code of 1986, as amended, and authorizes the Mayor or Vice -Mayor to execute and
deliver on behalf of the City a Certificate of Designation to that effect.
SECTION 7. AuthorizingExecution. The Mayor or Vice -Mayor and City Clerk or Deputy
City Clerk of the City representing the City at the closing of the above -referenced note issue are
hereby authorized to execute and deliver on behalf of the City any and all certifications and
documentation necessary or attendant to the delivery of the Note, as directed by Bond Counsel.
[Remainder of Page Left Blank Intentionally]
I
INIne �; [ ����.
(SEAL,)
Name: Stephen Cataudella
ATTEST:
Flame: Sherry Bishop
Title: City Clerk
V l
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM:
4 $. TROUT
) It i ,`,4BAj , 1)i {
CITY
ATTOR1TEY
SUBJECT. PURCHASE OF ATOI2 PROPERTY AND SETTLEMENT OF LEGAL
ACTION
BACKGROUND
Pursuant to the legal settlement reached with Wesley Ator to purchase the entire seven acres
1iZown as "Ator Field' for $2,115,000, City staff has prepared settlement documents. These
documents include a Settlement Agreement and Mutual Release, which will be executed by Mr.
Ator, the School District and the City, and a Contract for Sale of the Seven Acre Tract known as
"Ator Field." The Settlement Agreement is a "global" settlement, release and dismissal of all
actions, claims and appeals relating to this issue by all parties. It specifically provides that all
parties will release their claims and rights to any and all attorney fees, post and pre judgment
interest, and costs, The Contract for Sale includes provisions establishing that the purchase price
of $2,115,000 will be paid by the by the City to Mr. Ator in two installments. The first payment
of $715,000 will be paid on or before December 1, 2006, and the remaining payment of
$1,400,000 is due to be paid on January 5, 2007. In addition, the field will continue to be known
as "Ator Field" for as long as the City owns the property and utilizes it as a sports field, When
the School District has fully purchased the land, they will be free to change the name of the field
if they so desire.
In addition to the Settlement Agreement and Contract for Sale, the City's bond counsel, Allan
Brooks of Fagin, Brown, Bush, Tinney & Kiser, is preparing a lease/purchase agreement to be
executed by the School District and the City. This agreement will allow the School District to
purchase the land for $1,790,435.10 ($2,115,000 minus $324,489.93 for right-of-way previously
acquired by the City) plus additional loan costs and fees the City may incur, and to pay out the
purchase price to the City over a twelve year period. If at any time prior to full payment for the
land the School District ceases to make payments to the City, the lease/purchase agreement will
specifically provide that the City may terminate the contract and sell the land to recoup its
investment.
Counsel for the School District has advised City staff that the monies used to purchase the land
will be taken from. the School District's building fund. This will require the School District to
treat each annual payment under the lease/purchase agreement as a capital expenditure and
acquire a small portion of the land annually. For each of the annual payments made by the
School District prior to the final year, the City will deed a small parcel to the School District.
I
When the final payment is made, the City will deed the remainder of the land to the School
District.
The lease/purchase agreement will not be completed by the City's bond counsel until the terms
of the loan are fully determined.
RECOMMENDATION
Staff recommends that the City Council approve the Settlement Agreement and Mutual Release,
and authorize the Mayor to execute both documents.
ATTACHMENTS
Settlement Agreement and Mutual Release
PjI
ECIT.ALS®
A. On October 8, 2003, Ator filed an action in the District Court of Tulsa County,
Oklahoma, styled Reuel Wesley Ator v. The Unknown Heirs, Personal Representatives, .Devisees,
Trustees, Successors and Assigns of Thelma A. Ator, deceased, et al., Case No. CJ 2003-6380
(the "Quiet 'Title Action"). Ator sought to quiet title in himself and against the School District
and the City in the following described real property, and to obtain certain other relief including
attorneys fees and rent:
The South seven. (7) Acres of the Southwest Quarter [SW/4] of the Southwest
Quarter [SW/4] of the Southeast Quarter [Sig/4] of Section Nineteen. (19),
'township Twenty-one (21.) North, Range Fourteen (14) East of the [Indian Base
Meridian, Tulsa County, State of Oklahoma],
(the 66Subject Property"), On September 15, 2004, the District Court entered its Journal Entry of
Summary— Judgment Quieting Title - quieting title to the Subject Property in Ator. the
School District and the City timely appealed that judgment,
B. On March 3, 2005, Ator filed a second action in the District Court of Tulsa
County, Oklahoma, styled Reuel Wesley Ator v.Board, of Education of Owasso Independent
,school District No..11, Case No. CJ 2005-1338 (the "Injunction Action"). The City was not a
party to the hijunction Action. Ator sought an injunction prohibiting the School District from
using the Subject property during the pendency of the appeal of the Quiet 'Title Action.
Following an evidentiary hearing on July 6, 2005, the District Court denied Ater's request for an
injunction and dismissed the Injunction Action. Ator timely filed an appeal,
C. The judgment in the Quiet Title Action was affirmed by the Oklahoma Court of
Civil Appeals on Jude 15, 2006. By order entered on September 25, 2006, the Oklahoma
Supreme Court declined to grant certiorari to review the decision of the Court of Civil. Appeals in
the Quiet `title Action and that decision became nal as to the quiet title issues. The case was
remanded to the District Court to deal with the remaining issues and relief sought by Ator.
D. On September 26, 2006, the School District filed an action in the District Court of
Tulsa County, Oklahoma, styled .Independent School District No. 11 of Tulsa County, Oklahoma,
v...Reuel Wesley Ator, et al., Case No. CJ 2006-6047 (the 66Condemnation Action"). The School
District sought to acquire for public purposes the North 35 feet of the Subject Property.
E. Ator, E & S, Boyd, the School District, and the City have agreed to settle any and
all claims, disputes, and differences existing between or among them, known or unknown, as of
the date of this Settlement Agreement and Mutual Release in accordance with the terms and
conditions set forth herein.
THEREFORE, in consideration of the mutual promises, covenants and agreements
contained herein and intending to be legally bound, the parties agree as follows:
I . Ator agrees to sell his entire interest in the Subject Property to City, and the City
agrees to purchase Ator's entire interest in the Subject Property, for the sum of $2,115,000,
,�a144 W'T *rpw Vz*w
Friday, December 1, 2006, and the second and final installment in the amount of $1,400,000,
shall be paid no sooner than and no later than Friday, January 5, 2007. Ator agrees to convey
title to the Subject Property to the City, subject to a "vendor's lien", as set forth on the
instrument of conveyance, and an "attorneys' lien", when the first installment of $715,000 is paid
on or before December 1, 2006.
2. The aforementioned installment payments totaling $2,115,000.00 shall be made
payable to REUEL WESLEY ATOR, EATON & SPARKS, Attorneys for Ator, and TIC UGLAS
L. BOYD, Attorney for Ator,
3. Ator agrees to allow the City to take possession of the Subject Property
immediately upon the execution of a mutually acceptable contract of purchase. Ator agrees to
take no action to interfere with the use of the Subject Property by the School District and / or the
City pending execution of a mutually acceptable contract of purchase and the closing of the
purchase / sale transaction.
4. Ator and his attorneys agree to voluntarily dismiss the Quiet Title Action with,
prejudice, to voluntarily dismiss the appeal of the Injunction Action with prejudice, to waive any
and all claims they have or may have against the School District and / or the City, and to release
the "vendor's lien" and the "attorneys' lien" upon payment of the second and final installment of
the purchase price.
5. The City and the School District agree to insure the Subject Property, assume
responsibility for all utilities on the Subject Property, and hold Ator harmless against any and all
liabilities that might arise out of the possession and use of the Subject Property between the, time
of execution of a mutually acceptable contract of purchase and the closing of the transaction,
6. The School District agrees to voluntarily dismiss the Condemnation, Action with
prejudice,
T Ator, the School District, and the City agree that the parties to the Quiet Title
Action, the Injunction Action, and the Condemnation Action are to bear their own costs and
attorney fees.
N
8. Except for the obligations created by this Settlement Agreement and any purchase
I sale agreement entered into between the City and Ator as to the Subject property, each party to
this Settlement Agreement agrees to release and hereby releases the tither of any and all claims,
liabilities, and actions, known or unknown, that each party may have against the other as of the
date of the execution of this Settlement agreement as set out below.
Subject9. The City agrees to retain the name "Ator Field" on the o°erty for so
long as the Subject Property as or
The undersigned warrant and represent that each
and, by doing so, to bind their legal representatives, successors and assigns forever.
counterparts of this Agreement will be signed and each such copy shall constitute an original and
equalhave
!UAE4L �SLATOR
INDEPENDENT SCHOOL DISTRICT NO. 11
F `1` LSA COUNTY, OKLAHO A
ATTEST-.
By...,.ate �..n�a_..............._.P..._....—.e..,..mb..s,...........,e».�......Fe,...,
Clerk, Beard. of Education .president, Board of Education
THE CITY OF OWASSO
I
TO: HONORABLE MAYOR AND CITY COUNCIL,
CITY OF OWASSO
FROM. SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: CITY RESOLUTION NO. 2006-27
OPWA RESO, ( I {i fig _ , 0 0 60 {
FINANCING •` Off'PROPERTY
DATE: November 17, 2006
BACKGROUND:
An agreement has been reached with Wesley Ator for the purchase of sown acres known as Ator
Field for $2,115,000. The city will pay $300,125 for the right of way required for the 86t" Street
North and Main intersection improvements, The balance of the purchase price will be financed by
debt issued by the OPWA.
CITY I , SOLUTION NO. 2006-27 — As a public trust of the City of Owasso, the OPWA cannot
incur debt without the approval of the City Council, City Resolution No, 2006-27 authorizes the
OPWA to incur debt and authorizes the execution of any documents related to the transaction. The
attached Resolution No. 2006-09 contains several blank spaces that will be completed after bids are
received,
OPWA+ SOLUTION NO. 2006-09 — OPWA Resolution No, 2006-09 authorizes the OPWA. to
issue a Promissory Note for the purpose of purchasing the Ator land; authorizes a lease purchase
agreement with the school district; and authorizes the execution of any documents necessary to the
transaction, The resolution contains several blank_ spaces that will be completed after bids for the
financing are received,
RECOMMENDATION.
Staff recommends City Council approval of Resolution No, 2006-2 % approving the incurrence of
indebtedness by the OPWA, and containing other provisions related thereto,
Staff recommends OPWA Trustee approval of Resolution No, 2006-09 authorizing the OPWA. 2006
Promissory Note and containing other related provisions,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF
OWASSO, OKLAHOMA:
SECTION 1, Indebtedness _.Authorized, The Owasso Public Works -Authority (the
".Authority") is hereby authorized to incur an indebtedness by the issuance of its Promissory Mote,
Series 2006, in the amount of _ _,00 (the "Note"), according to the terms and conditions
of a Note Indenture by and between the Authority and Bank of New York Trust Company, N.A., as
Trustee (the "Indenture."), provided that said Nate shall never constitute a debt of the City of
Owasso, Oklahoma (the "City")
SECTION 2, Organizational Document Subject to Indenture. The organizational document
creating the Authority, is hereby made subject to the terms of the Indenture authorizing the issuance
and sectuing,the payment of the Dote as more fully described in Section 1 hereof
SECTION 3
of competitive bi.dd
tv� C:om etitiyq y ldd ng� �tclyal of Sale Proceedings, The waiving
)r the sale of the Note and the sale of said Note by the Authority to
a price of par, is hereby approved,
SECTION 4. City's Ex ectations, The City anticipates that the total amount of tax-exempt
obligations (other than private activity bonds) issued by The Owasso Public Works Authority or
other issuers on behalf of said City, will not exceed $5,000,000 for calendar year 2006, and the City
hereby designates the Note to be a qualified tax-exempt obligation with respect to the financial
institution interest deduction provisions contained in the Internal Revenue Code of 1986, as
amended, and irrevocably allocates to the Authority not to exceed $ .00 of the City's
$5,000,000 exemption from the rebate requirements pursuant to Section 148(f)(4)(D) of the Internal
Revenue Code of 1986, as amended, and authorizes the Mayor or Vice -Mayor to execute and
deliver on behalf of the City a Certificate of Designation to that effect.
SECTION S. Authorizing Execution. The Mayor or Vice -Mayor and City Cleric or Deputy
City Cleric of the City representing the City at the closing of the above -referenced note issue are
hereby authorized to execute and deliver on behalf of the City any and all certifications and
documentation necessary or attendant to the delivery of the Note, as directed by Bond Counsel.
ATTEST:
Name: Sherry Bishop
Title: City Cleric
Name:
Title:
2
t GjI- •� 11
Cataudella
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASS
FROM: SHERRY BISHOP
FINANCE DIRECTOI
SUBJECT: 86Tx & MAIN INTERSECTION ROW
AT®R PROPERTY
t)ti November 0 (a
BACKGROUND:
An agreement has been reached with Wesley Ator for the purchase of seven acres know as Ator
Field for $2,115,000. The portion of the land required for the right of way for the 86"' Street Forth
and main intersection improvement project has been valued at $300,125. "That intersection project
was originally authorized by the voters in the 1997 sales tax election with appropriation from the
Capital Improvements Fund of the city.
Staff is recommending that $300,125 for the right of way portion of the Ator land purchase be
appropriated and paid from the capital improvements fund.
RECOMMENDATION,
Staff recommends City Council approval of a supplemental appropriation in the Capital_
Improvements Fund and authorization for payment of $300,125 for the purchase of right of way for
the 861" Street North and Main intersection improvement project,