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Home My WebLink About2012.10.02_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular RECEIVED DATE: October 2, 2012 SEP 89.8 2012 ` TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building City GIOWS OffiCG 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, September 28, 2012. _ ann M. Stevens, beputy City Clerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Doug Gregg of Life Point Baptist Church 3. Flag Salute 4. Roll Call 5. Presentation of Employee of the Quarter Mr. Ray 6. Presentation of the Character Trait of Obedience Scott Pallett, Character Council Member 7. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the September]], 2012 Special Meeting and the September 18, 2012 Regular Meeting Attachment # 7 -A B. Approval of Claims Attachment # 7 -B C. Acceptance of sanitary sewer and water system improvements of subject property located at 1301 N Main Street (Johnstone Supply) Attachment # 7 -C D. Acceptance of "Agreements for Urban Engineering Services" Attachment # 7 -D Owasso City Council October 2, 2012 Page 2 8. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action relating to the acceptance and authorization for final payment of the FY 2011 -2012 CIP Street Rehabilitation Project Earl Farris Attachment #9 Staff recommends acceptance and authorization for final payment to Tri -Star Construction in the amount of $17,971.45 for a total contract amount of $359,428. 10. Consideration and appropriate action relating to the request for approval to purchase crack sealing services for the FY 2012 -2013 Street Rehabilitation program Earl Farris Attachment #10 Staff recommends approval to purchase crack sealing services for the FY 2013 -2013 Street Rehabilitation program in the amount $45,000 based on State bid contract SW10816 addendum #2 pricing. 11. Consideration and appropriate action relating to the request for approval of Ordinance No. 1013, amending Chapter 17, Flood Hazard Regulations, of the Owasso Zoning Code, Codified as Part 12, Planning, Zoning & Development, Chapter 17, Flood Hazard Regulations, Article III, General Provisions, Section B, Basis for Establishing the Areas of Special Flood Hazard, of the Owasso Zoning Code Dwayne Henderson Attachment #11 Staff recommends approval of Ordinance No. 1013, adopting updated FEMA documents. 12. Consideration and appropriate action relating to a request for approval of a budget amendment in the Capital Improvements Fund Roger Stevens Attachment # 12 Staff recommends approval of a budget amendment increasing the estimated revenue in the Capital Improvements Fund by $21,420, a reimbursement from Sam's for infrastructure improvements, and increasing the appropriation for expenditures in the Capital Improvements Fund by $21,420. 13. Consideration and appropriate action relating to the request for acceptance of the 2013 Highway Safety Grant Tracy Townsend Attachment # 13 Staff recommends City Council acceptance of the 2013 Highway Safety Grant and authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office for management of the grant. Owasso City Council October 2, 2012 Page 3 14. Consideration and appropriate action relating to a request to authorize payment of Commissioners' Award, Commissioners' Fee, poundage and any other assessed court fees in City of Owasso v DeBoer et al Julie Lombardi Attachment # 14 Staff recommends authorization for payment to the Court, upon filing of the Commissioners' Report, the Commissioners' Award, compensatory fees to each Commissioner for his or her service, and all other required court fees. 15. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters relating to the Office of the City Manager, more specifically the establishing of annual goals, such executive session provided for in O.S. 25, Section 307(B)(1) The City Council will meet with the City Manager to review his annual goals. 16. Report from City Manager 17. Report from City Attorney 18. Report from City Councilors 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 20. Adjournment OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING Tuesday, September 11, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, September 11, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, September 7, 2012. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:03 p.m. PRESENT ABSENT Doug Bonebrake, Mayor /Chairman Chris Kelley, Vice Mayor /Vice Chairman Patrick Ross, Councilor /Trustee Jeri Moberly, Councilor /Trustee Charlie Brown Councilor /Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Carryover Budgets and Projects B. Youth Services Contract Renewal Sherry Bishop presented the items and discussion was held. It was further explained that these items will be placed on the September 18 agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. 9inetyEight Apartments, Final Plat B. Pelivan Contract Renewal Warren Lehr presented the items and discussion was held. It was further explained that these items will be placed on the September 18 agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Proposed Planned Unit Development Chapter Changes B. Ward Boundary Maps C. Vision 2 Propositions D. First Bank Building E. City Manager Report Sewer Usage Data requested by Councilor Brown Sales Tax Report Karl Fritschen presented item A, Proposed Planned Unit Development Chapter Changes, and discussion was held regarding the comments and suggestions received from the Planning Commission, OEDA, and citizens. It was further explained that this item will be brought back to the October work session for further discussion. Sherry Bishop presented item B, Ward Boundary Maps, and discussion was held. It was further explained that this item will be placed on the September 18 agenda for consideration and appropriate action to authorize the required 30 -day notice to the public of proposed amendments to the ward boundaries. Ward Boundaries are established by Ordinance and requires a 2/3 vote of the City Council. An item will be placed on the October 6 agenda for Owasso City Council /OPWA /OPGA September 11, 2012 consideration and appropriate action to amend the current ward boundaries as a result of the 2010 Census. Rodney Ray presented item C, Vision 2 Propositions, and discussion was held regarding the development of a process for prioritizing projects. It was further explained that the Capital Improvements Committee is currently working to develop a prioritization process and will be forwarding their recommendation to the City Council in October for consideration and appropriate action. Rodney Ray presented item D, First Bank Building, and discussion was held. Rodney Ray presented item E, City Manager Report. He provided sewer usage information as requested by Councilor Brown, the Sales Tax Report, and advised that the refuse vehicles have been removed from the CNG conversion project due to the continual increase in cost. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY COUNCIL AND ITS ATTORNEY, RELATING TO LITIGATION STYLED ELLIOT EARL WILLIAMS VS. CITY OF OWASSO ET AL; SUCH EXECUTIVE SESSION PROVIDED FOR IN THE O.S. 25, SECTION 307(B)(4) Mr. Brown moved to enter into executive session, seconded by Ms. Moberly. YEA: Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 4 -0 The City Council entered executive session at 8:12 p.m. At 8:40 p.m., the City Council returned from executive session. ITEM 6: REPORT FROM CITY COUNCILORS No Report ITEM 7: ADJOURNMENT Mr. Kelley moved for adjournment, seconded by Mr. Brown. YEA: Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 4 -0 Meeting adjourned at 8:41 p.m. Doug Bonebrake, Mayor /Chairman Juliann M. Stevens, Deputy City Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 18, 2012 The Owasso City Council met in regular session on Tuesday, September 18, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, September 14, 2012. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:35 p.m. ITEM 2 INVOCATION The invocation was offered by Pastor Shane Cheek of Owasso Pentecostal Church ITEM 3 FLAG SALUTE Councilor Brown led the flag salute ITEM 4 ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor Chris Kelley, Vice Mayor Charlie Brown, Councilor Jeri Moberly, Councilor Patrick Ross, Councilor A quorum was declared present STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 5 PRESENTATION OF THE mayor's proclamation Mayor Bonebrake presented a proclamation to John Fenrich declaring October 27, 2012 Owasso Harvest Festival and Chili Cook -off Day. ITEM 6 PRESENTATION OF THE MAYOR'S PROCLAMATION Mayor Bonebrake presented a proclamation to the Owasso Chapter DAR declaring the week of September 17 through September 23 Constitution Week. ITEM 7 PUBLIC ANNOUNCEMENT OF PROPOSED AMENDMENTS TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FLOODPLAIN MAPS FOR THE CITY OF OWASSO Mayor Bonebrake made a public announcement that proposed amendments to the FEMA floodplain maps for the City of Owasso are available for public inspection. Owosso City Council September 18, 2012 ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 4, 2012 Regular Meeting B. Approval of Claims C. Acknowledge Receipt of the Monthly Budget Status Report D. Approval of Ordinance No. 1012, approving annexation OA 12 -01, known as Powderhorn Ranch E. Authorization for the Mayor to execute Urban Engineering Services Agreements for Crofton, Tull, and Associates (the Sevens) and HRA OK Incorporated (Lakeridge III sanitary sewer) Mr. Brown requested item D, Ordinance No. 1012, be removed from the consent agenda for separate consideration. Mr. Brown moved, seconded by Ms. Moberly to approve item A, Minutes, item B, Claims, item C, Monthly Budget Status Report, and item E, Urban Engineering Services Agreements of the consent agenda with claims totaling $170,137.17. Also included for review were the self- insurance claims report and the payroll payment report for 09/08/2012. YEA: Ross, Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 5 -0 ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA Mr. Ross moved, seconded by Ms. Moberly to approve item D, Approval of Ordinance No. 1012, approve annexation OA 12 -01 of the consent agenda YEA: Moberly, Kelley, Bonebrake NAY: Ross, Brown Motion carried 3 -2 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN THE O.S. 25, SECTION 307(B) (1) Mr. Bonebrake moved to table item 10 until citizen comments were received for both items 10 and 11, seconded by Mr. Kelley. YEA: Kelley, Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 5 -0 ITEM 11 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE RENEWAL OF THE CITY MANAGER'S EMPLOYMENT CONTRACT IN ORDER TO PROVIDE A SIXTY DAY NOTICE OF NON - RENEWAL Councilor Ross presented the item, recommending the Council not renew the City Manager's employment contract. Twenty -three citizens addressed the City Council regarding this item. 2 Owasso City Council September 18, 2012 Following citizen comment, Mr. Bonebrake moved to table voting on item 11 and move into executive session, seconded by Dr. Kelley. YEA: Kelley, Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 5 -0 The City Council entered executive session at 7:50 p.m. At 8:50 p.m., the City Council returned from executive session. After returning from executive session, Mr. Ross moved to approve renewal of the City Manager's employment contract, seconded by Ms. Moberly. YEA: Kelley, Moberly, Brown, Bonebrake NAY: Ross Motion carried 4 -1 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF THE FINAL PLAT, 91NETYEIGHT DEVELOPMENT, CONSISTING OF APPROXIMATELY 14 ACRES, LOCATED BETWEEN E. 98TH STREET NORTH AND E. 100TH STREET NORTH, IMMEDIATELY NORTH OF THE OWASSO MARKET AND SOUTH OF THE ST. JOHN OWASSO MEDICAL CAMPUS Bronce Stephenson presented the item recommending approval of the 9inetyEight development final plat. After discussion, Ms. Moberly moved, seconded by Mr. Ross to approve the final plat, as recommended. YEA: Ross, Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 5 -0 Councilor Kelley leaves the meeting at 9:00pm. ITEM 13 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE RENEWAL OF A CONTRACT BETWEEN THE CITY OF OWASSO AND GRAND GATEWAY ECONOMIC DEVELOPMENT ASSOCIATION (PELIVAN TRANSIT) AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE THE CONTRACT Karl Fritschen presented the item recommending renewal of the contract with Grand Gateway Economic Development Association for the Pelivan Transit Service in the amount of $49,393. After discussion, Mr. Ross moved, seconded by Ms. Moberly to renew the contract, as recommended. YEA: Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 4 -0 3 Owasso City Council September 18, 2012 ITEM 14 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AUTHORIZATION FOR CITY STAFF TO CAUSE PUBLIC NOTIFICATION OF PROPOSED REVISIONS TO THE OWASSO CITY COUNCIL WARD BOUNDARIES Sherry Bishop presented the item recommending authorization for the staff to publish a notice of proposed ward boundary changes and further recommending Owasso City Council Boundary - Plan I as the proposed boundary change. After discussion, Ms. Moberly moved, seconded by Mr. Ross to authorize public notice, as recommended. YEA: Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 4 -0 ITEM 15 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF A BUDGET AMENDMENT Sherry Bishop presented the item recommending approval of the following FY 2013 budget amendment: Increase the appropriation for expenditures by $971,334 and increase the estimated revenues by $848,750 in the General Fund; increase the appropriation for expenditures by $292,185 in the Stormwater Fund; increase the appropriation for expenditures by $146,000 in the Park Development Fund; and increase the appropriation for expenditures by $10,977 and increase the estimated revenues by $10,977 in the CDBG Fund. After discussion, Mr. Brown moved, seconded by Mr. Ross to approve the budget amendment, as recommended. YEA: Brown, Moberly, Ross, Bonebrake NAY: None Motion carried 4 -0 ITEM 16 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE RENEWAL OF A CONTRACT BETWEEN THE CITY OF OWASSO AND YOUTH SERVICES OF TULSA (YOUTH COURT) AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE THE CONTRACT Julie Lombardi presented the item recommending renewal of the contract with Youth Services in the amount of $45,000. After discussion, Mr. Ross moved, seconded by Ms. Moberly to renew the contract, as recommended. YEA: Ross, Brown, Moberly, Bonebrake NAY: None Motion carried 4 -0 ITEM 17 CONSIDERATION AND APPROPRIATE ACTION RELATING TO APPROVAL OF RESOLUTION NO. 2012 -09, DESIGNATING THE CITY MANAGER AS THE AUTHORIZED SETTLEMENT REPRESENTATIVE IN THE CASE OF WILLIAMS V. CITY OF OWASSO ET AL. Julie Lombardi presented the item recommending approval of Resolution No. 2012 -9. After discussion, Mr. Ross moved, seconded by Mr. Brown to approve the resolution, as recommended. YEA: Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 4 -0 Owasso City Council ITEM 18 REPORT FROM CITY MANAGER No Report ITEM 19 REPORT FROM CITY ATTORNEY No Report ITEM 20 REPORT FROM CITY COUNCILORS No Report ITEM 21 NEW BUSINESS None ITEM 22 ADJOURNMENT Mr. Ross moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Moberly, Brown, Ross, Bonebrake NAY: None Motion carried 4 -0 and the meeting was adjourned at 9:30 p.m Juliann M. Stevens, Minute Clerk 5 September 18, 2012 vvvy twi 1Q;U1 F t:;, IVIUYUI Claims List 10/02/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL TREASURER PETTY CASH CC REFUND /DILLARD 50.00 TREASURER PETTY CASH CC REFUND /SOUTH 100.00 TREASURER PETTY CASH CC REFUND /CARNER 50.00 TOTAL GENERAL 200.00 GF - SEP ARRA CNG GRANT BLUE ENERGY FUELS, LLC CNG CONVERSION KITS 170,282.68 BLUE ENERGY FUELS, LLC CNG ENGINEERING SERVICES 5,460.00 TOTAL GF - SEP ARRA CNG GRANT 175,742.68 MUNICIPAL COURT JPMORGAN CHASE BANK TRAINING EXPENSE 21.13 YOUTH SERVICES OF TULSA YOUTH SERVICES 3,750.00 TOTAL MUNICIPAL COURT 3,771.13 MANAGERIAL JPMORGAN CHASE BANK WALMART- POSTER 20.54 JPMORGAN CHASE BANK MEETING EXPENSE 48.56 JPMORGAN CHASE BANK MEETING EXPENSE 58.72 JPMORGAN CHASE BANK CARTRIDGE WORLD -TONER 99.99 JPMORGAN CHASE BANK MEETING EXPENSE 104.24 JPMORGAN CHASE BANK MEETING EXPENSE 49.73 JPMORGAN CHASE BANK MEETING EXPENSE 18.08 JPMORGAN CHASE BANK MEETING EXPENSE 11.07 JPMORGAN CHASE BANK MEETING EXPENSE 2.00 JPMORGAN CHASE BANK MOMENTUM TOYOTA - REPAIR 60.32 JPMORGAN CHASE BANK MEETING EXPENSE 20.57 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 18.07 JPMORGAN CHASE BANK MEETING EXPENSE 37.54 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 70.94 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 42.50 TOTAL MANAGERIAL 662.87 FINANCE CRAWFORD & ASSOCIATES, P.C. PROFESSIONAL SERVICES 8,127.63 JPMORGAN CHASE BANK TRAINING EXPENSE 30.16 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.78 JPMORGAN CHASE BANK LODGING EXPENSE 129.00 JPMORGAN CHASE BANK LODGING EXPENSE 129.00 TREASURER PETTY CASH MILEAGE REIMB /KIMBALL 136.54 JPMORGAN CHASE BANK CARTRIDGE WORLD -TONER 199.98 TOTAL FINANCE 8,762.09 HUMAN RESOURCES TREASURER PETTY CASH NOTARY FEE /SWANSON 20.00 JPMORGAN CHASE BANK CLAREMORE DAILY - ADVERTISE 141.80 JPMORGAN CHASE BANK NEIGHBOR NEWS- ADVERTISING 190.90 JPMORGAN CHASE BANK MEETING EXPENSE 22.79 Page 1 Claims List 10/02/2012 Budget Unit Title Vendor Name Payable Description Payment Amount HUMAN RESOURCES... JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 4,258.08 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 20.23 12.15 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 227.00 JPMORGAN CHASE BANK MEETING EXPENSE 15.36 JPMORGAN CHASE BANK MEETING EXPENSE 1.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 25.64 JPMORGAN CHASE BANK ATWOODS -ZIP TIES 29.98 RICH & CARTMILL, INC POSITION SCHEDULE BOND 1,400.00 TOTAL GENERAL GOVERNMENT RICH & CARTMILL, INC PUBLIC EMPLOYEES BOND 152.00 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTING. INSPECTION 40.00 CODE ENFORCEMENT MOWING RICH & CARTMILL, INC NOTARY BOND /SWANSON 30.00 SPRINT CARDS LEAGUE OF KANSAS MUNICIPALITIES ADVERTISING JPMORGAN CHASE BANK LOWES -CORD MISSOURI MUNICIPAL LEAGUE ADVERTISING 165.00 CODE ENFORCEMENT MOWING 150.00 90.00 TOTAL HUMAN RESOURCES 2,584.84 1 HR - CHARACTER INITIATIVE A N Z SIGNS & SHIRTS, INC ICHARACTER INIATIVE 575.001 TOTAL HR - CHARACTER INITIATIVE CHARACTER SCHOOLS JPMORGAN CHASE BANK ICHARACTER INITIATIVE 36.62 TOTAL CHARACTER SCHOOLS GENERAL GOVERNMENT AEP /PSO ELECTRIC USE MCAFEE & TAFT LEGAL - DENTON 4,258.08 MCAFEE & TAFT LEGAL - DENTON 2,511.25 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 822.40 98.82 JPMORGAN CHASE BANK WALMART- SUPPLIES 18.64 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 98.82 MAILROOM FINANCE INC POSTAGE AT &T LONG DISTANCE LONG DISTANCE SERVICE 1,000.00 160.49 CINTAS CORPORATION CARPET CLEANING 48.17 TOTAL GENERAL GOVERNMENT 9,01 6.67 COMMUNITY DEVELOPMENT FRED STEPHEN CORLEY CODE ENFORCEMENT MOWING 150.00 SPRINT SPRINT CARDS 39.99 JPMORGAN CHASE BANK LOWES -CORD 12.97 HAROLD BOGGS CODE ENFORCEMENT MOWING 150.00 SAV -ON PRINTING & SIGNS LLC BUSINESS CARDS KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 80.00 200.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 201.08 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 32.08 TOTAL COMMUNITY DEVELOPMENT 866.12 ENGINEERING JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 16.28 Page 2 Claims List 10/02/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni ENGINEERING... JPMORGAN CHASE BANK BEST BUY - BATTERY BACKUP 96.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 49.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL 21.07 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 21.07 43.39 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 56.97 TREASURER PETTY CASH PARKING REIMBURSEMENT 5.00 TOTAL ENGINEERING SPRINT SPRINT CARDS 79.98 213.77 INFORMATION TECHNOLOGY USA MOBILITY WIRELESS, INC 21.88 JPMORGAN CHASE BANK PAGER USE 8.70 SPRINT SPRINT CARDS 39.99 JPMORGAN CHASE BANK FASTSPRING -ADMIN LICENSE 207.00 TOTAL INFORMATION TECHNOLOGY 5.48 TREASURER PETTY CASH PARKING FEE 255.69 SUPPORT SERVICES JPMORGAN CHASE BANK HAMBRICK FERG- REPAIR JPMORGAN CHASE BANK HAMBRICK FERG- REPAIR 96.00 JPMORGAN CHASE BANK LOWES -BUG SPRAY 92.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 6.97 JPMORGAN CHASE BANK SCHINDLER ELEV - MAINT FEE 7.68 845.79 JPMORGAN CHASE BANK LOWES- DOORBELL 28.97 JPMORGAN CHASE BANK OWASSO BATTERY - BATTERIES 33.07 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 21.88 JPMORGAN CHASE BANK LOWES- SUPPLIES JPMORGAN CHASE BANK LOWES- SUPPLIES 36.57 JPMORGAN CHASE BANK LOWES- SUPPLIES 5.48 TREASURER PETTY CASH PARKING FEE 5.60 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 3.00 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 120.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 60.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 17.27 COX COMMUNICATIONS INTERNET SVC FEES - OC 17.27 COPY WORLD BUSINESS SOLUTIONS, LLC QUARTERLY MAINT FEES CANO 69.95 JPMORGAN CHASE BANK LOCKE- REPAIR SUPPLIES 110.00 TOTAL SUPPORT SERVICES 36.03 1,693.51 CEMETERY AEP /PSO ELECTRIC USE JOHN D. SHORE CEMETERY SHOP DOOR REPAIR 36.78 170.00 YOUNGS FIRE SUPPRESSION SERVICES CEMETERY FIRE EXTINGUISHE 15.00 TOTAL CEMETERY 221.78 POLICE SERVICES JPMORGAN CHASE BANK RADIOSHACK - BATTERIES JPMORGAN CHASE BANK SAFARILAND- SUPPLIES 11.98 AEP /PSO ELECTRIC USE 40.72 2,433.06 JPMORGAN CHASE BANK WALMART- SUPPLIES 5 88 Page 3 Claims List 10/02/2012 Budget Unit Title Vendor Name POLICE SERVICES... Payable Description Payment Amoun JPMORGAN CHASE BANK ULINE- ENVELOPES JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 51.90 JPMORGAN CHASE BANK LOWES -PD KEY 22'77 JPMORGAN CHASE BANK GALLS - UNIFORM 74.98 JPMORGAN CHASE BANK MARLOW WHITE- UNIFORM 254.96 JPMORGAN CHASE BANK LOWES- SUPPLIES 83.75 JPMORGAN CHASE BANK GALLS - UNIFORM 16.86 JPMORGAN CHASE BANK GALLS - UNIFORM 36.15 JPMORGAN CHASE BANK GALLS - UNIFORM 2,736.06 JPMORGAN CHASE BANK GALLS- UNIFORM 125.00 JPMORGAN CHASE BANK GALLS - GLOVES 1,409.79 JPMORGAN CHASE BANK BEST BUY - MEMORY CARD 41.35 JPMORGAN CHASE BANK SAFARILAND -BAG 3999 JPMORGAN CHASE BANK BASS PRO - UNIFORM 28.12 JPMORGAN CHASE BANK HORIBA -SHOE COVERS 119.98 JPMORGAN CHASE BANK GALLS- FLASHLIGHTS 107.70 JPMORGAN CHASE BANK KLOG- OFFICE CHAIRS 857.93 JPMORGAN CHASE BANK TRAINING EXPENSE 1,621.16 TREASURER PETTY CASH EXAMINERS LICENSE 990.00 TREASURER PETTY CASH POLICE VEHICLE TAGS 150.00 INTEGRIS AMBULATORY CARE CORP. POLICE PENSION PHYSICAL 150.00 AT &T LONG DISTANCE LONG DISTANCE SERVICE 475.00 JPMORGAN CHASE BANK ESMET -FOAM 160.49 JPMORGAN CHASE BANK OFFICE DEPOT -INK 13.25 JPMORGAN CHASE BANK GALLS - UNIFORM 32.99 USA MOBILITY WIRELESS, INC PAGER USE 123.41 JPMORGAN CHASE BANK GALLS - UNIFORM 70.10 WORKHEALTH SOLUTIONS, LLC HEP B VACCINES 28.58 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 178.00 TOTAL POLICE SERVICES 115.00 12,606.91 POLICE - DOJ VEST GRANT JPMORGAN CHASE BANK GALLS -VEST JPMORGAN CHASE BANK GALLS -VEST 503.84 JPMORGAN CHASE BANK GALLS -VEST 1,007.68 JPMORGAN CHASE BANK GALLS -VEST 503.84 JPMORGAN CHASE BANK GALLS -VEST 1,511.52 JPMORGAN CHASE BANK GALLS -VEST 503.84 JPMORGAN CHASE BANK GALLS -VEST 503.84 JPMORGAN CHASE BANK GALLS -VEST 1,511.52 JPMORGAN CHASE BANK GALLS -VEST 1,007.68 JPMORGAN CHASE BANK GALLS -VEST CARRIER 503.84 TOTAL POLICE - DOJ VEST GRANT 127.49 7,685.09 TULSA C7 DA REVOLV DRUG JPMORGAN CHASE BANK CELL TIME -CANON CAMERA 568.00 Page 4 Claims List 10/02/2012 Page 5 Budget Unit Title I Vendor Name Payable Description Payment Amount TOTAL TULSA CTY DA REVOLV DRUG 568.00 POLICE COMMUNICATIONS JPMORGAN CHASE BANK WALMART- PRISONER BOARD JPMORGAN CHASE BANK AMAZON- TRAINING DVDS 135.53 69.09 AEP /PSO ELECTRIC USE 143.41 TREASURER PETTY CASH NOTARY FEE /FORISTAL 20.00 RICH & CARTMILL NOTARY BOND /FORISTAL 30.00 TOTAL POLICE COMMUNICATIONS 398.03 ANIMAL CONTROL YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT ANNE K. KARN SPAY AND NEUTER 30.00 600.00 JPMORGAN CHASE BANK HRSEWAREHOUSE- SUPPLIES 303.45 AT &T LONG DISTANCE LONG DISTANCE SERVICE 17.51 AEP /PSO ELECTRIC USE 258.11 JPMORGAN CHASE BANK HILLS -PET FOOD 21.00 JPMORGAN CHASE BANK MED VET - SUPPLIES 293.16 JPMORGAN CHASE BANK HILLS -PET FOOD 21.00 JPMORGAN CHASE BANK OREILLY- SUPPLIES 21.98 TOTAL ANIMAL CONTROL 1,566.21 FIRE SERVICES JPMORGAN CHASE BANK PATROL TECH - UNIFORM JPMORGAN CHASE BANK BLUE ENERGY -FUEL 121.00 JPMORGAN CHASE BANK LIGHTING INC- BALLAST 22.33 126.20 JPMORGAN CHASE BANK WALMART - BATTERIES 32.91 JPMORGAN CHASE BANK LIBERTY FLAGS -FLAG 425.00 JPMORGAN CHASE BANK CONRAD- REPAIR KIT 250.08 JPMORGAN CHASE BANK OK POLICE SUPPLY - UNIFORM 19.90 JPMORGAN CHASE BANK KENKOOL- REPAIR 1,990.66 JPMORGAN CHASE BANK ADVANCE AUTO -PART 261.98 JPMORGAN CHASE BANK BLUE ENERGY -FUEL 19.36 JPMORGAN CHASE BANK BLUE ENERGY -FUEL 12.43 JPMORGAN CHASE BANK LOWES -TOOLS JPMORGAN CHASE BANK LOWES -PART 9.98 AEP /PSO ELECTRIC USE 15.96 3,120.63 JPMORGAN CHASE BANK LOWES- SUPPLIES 5.30 JPMORGAN CHASE BANK LOWES -TOOLS 31.41 AT &T LONG DISTANCE LONG DISTANCE SERVICE 72.94 JPMORGAN CHASE BANK TRAINING EXPENSE 7.07 AT &T MOBILITY WIRELESS SERVICE 48.58 JPMORGAN CHASE BANK TRAINING EXPENSE 12.92 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 6.93 JPMORGAN CHASE BANK AMAZON - OXYGEN SENSOR 53.88 JPMORGAN CHASE BANK OFFICE EVERYTHING - SUPPLIE 52.96 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 46.62 Page 5 Claims List 10/02/2012 Budget Unit Title FIRE SERVICES... Vendor Name Payable Description Payment Amoun JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 61.98 JPMORGAN CHASE BANK TRAINING EXPENSE 32. JPMORGAN CHASE BANK LODGING EXPENSE 5.558 8 JPMORGAN CHASE BANK INTEGRIS- PHYSICAL JPMORGAN CHASE BANK ATWOODS -TOOLS 6225.00 5.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 49.97 JPMORGAN CHASE BANK LOWES- SUPPLIES 77.18 JPMORGAN CHASE BANK AMERICAN DOOR - REPAIR 35.94 JPMORGAN CHASE BANK CONRAD -KITS 105.00 JPMORGAN CHASE BANK CONRAD -TOOLS 51.81 JPMORGAN CHASE BANK CONRAD - FLASHLIGHT 59.72 JPMORGAN CHASE BANK CONRAD -PARTS 119.28 JPMORGAN CHASE BANK BLUE ENERGY -FUEL 129.98 TOTAL FIRE SERVICES 14.97 8,223.20 EMERGENCY PREPAREDNES AEP /PSO ELECTRIC USE TOTAL EMERGENCY PREPAREDNESS 109.21 109.21 STREETS AEP /PSO ELECTRIC USE WORKHEALTH SOLUTIONS, LLC 1,076.42 HEP B VACCINATION 128.00 TULSA COUNTY BOCC MISCELLANEOUS SIGNS YOUNGS FIRE SUPPRESSION SERVICES STREETS DEPT -FIRE EXTING 67.60 55.00 TWIN CITIES READY MIX, INC CONCRETE 731.00 JPMORGAN CHASE BANK OWASSO BATTERY - BATTERY JPMORGAN CHASE BANK 128.65 WHITE STAR -TOOLS 78.96 SPRINT SPRINT CARDS UNIFIRST HOLDINGS LP 119.97 UNIFORM RENTAL 38.62 UNIFIRST HOLDINGS LP UNIFORM RENTAL USA MOBILITY WIRELESS, INC 40.57 PAGER USE 44.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES TREASURER PETTY CASH 93.64 PARKING REIMBURSEMENT TOTAL STREETS 5.00 2,607.43 STORMWATER TREASURER PETTY CASH PARKING REIMBURSEMENT USA MOBILITY WIRELESS, INC PAGER USE 3.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.18 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.11 SPRINT SPRINT CARDS 31.11 YOUNGS FIRE SUPPRESSION SERVICES STORMWATER - FIRE EXTINGU 159.96 TOTAL STORMWATER 35.00 KS N MASINGALE EPH SMITH Page 6 MOWING AT ATOR PARK JANITORIAL SERVICE Claims List 10/02/2012 Budget Unit Title Vendor Name Payable Descriptii kRKS... ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE AT CENTENNI UNIFIRST HOLDINGS LP UNIFORM RENTAL OLEN MASINGALE MOWING OF ELM CREEK PARK OLEN MASINGALE MOWING OF ELM CREEK PARK OLEN MASINGALE MOWING OF ELM CREEK PARK JPMORGAN CHASE BANK LOWES -PARTS JPMORGAN CHASE BANK LOWES -PARTS JPMORGAN CHASE BANK LOWES- SUPPLIES AEP /PSO ELECTRIC USE JPMORGAN CHASE BANK DOC -TRASH CANS WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE AT MCCARTY UNIFIRST HOLDINGS LP UNIFORM RENTAL JPMORGAN CHASE BANK BROWN FARMS -SOD JPMORGAN CHASE BANK BROWN FARMS -SOD JPMORGAN CHASE BANK WATER PROD - MCCARTY LINE JPMORGAN CHASE BANK LOWES -PARTS JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES JPMORGAN CHASE BANK P &K -PARTS ADT SECURITY SERVICES INC ALARM SERVICE FREDRICK COSTIN JR MOWING OF RAYOLA PARK FREDRICK COSTIN JR MOWING OF VETERANS PARK ROBERT E. BIRD CONSTRUCTION PLANS OLEN MASINGALE MOWING AT CENTENNIAL PARK OLEN MASINGALE MOWING AT CENTENNIAL PARK OLEN MASINGALE MOWING AT CENTENNIAL PARK OLEN MASINGALE MOWING AT ATOR PARK OLEN MASINGALE MOWING AT ATOR PARK JPMORGAN CHASE BANK BROWN FARMS -SOD AT &T LONG DISTANCE LONG DISTANCE SERVICE JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES JPMORGAN CHASE BANK ADVANCE AUTO -PARTS AL PARKS ent Amou 12.75 210.00 210.00 210.00 15.98 24.72 11.22 871.75 1,138.15 12.75 1,645.00 355.00 1,702.59 14.98 44.92 36.05 59.78 516.00 2,000. 650. 65.00 1,600.00 8.13 37.89 9.99 14,643.20 GF -SKATE PARK IMPRV BOXCER CONSTRUCTION EQUIPMENT, INC SHEEPS FOOT ROLLER RENTAL 1,000.00 ANCHOR STONE COMPANY AGGREGATE BASE -SKATE PARK 1,714.88 ANCHOR STONE COMPANY AGGREGATE BASE -SKATE PARK 674.64 TOTAL GF -SKATE PARK IMPRV CENTER IJPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK AT &T LONG DISTANCE Page 7 LIGHTING INC -BULBS LOCKE -EXIT LIGHT ELECTRIC USE BEST BUY - BATTERY BACKUP HOBBY LOBBY -DECOR HOBBY LOBBY - EAGLES ROOM LONG DISTANCE SERVICE 3,38 169.80 55.71 1,615.16 64.99 20.47 107.07 9.321 Claims List 10/02/2012 Budget Unit Title COMMUNITY CENTER... Vendor Name JPMORGAN CHASE BANK Payable Description IBEST BUY - BATTERY BACKUP 23.10 Payment Amount 29.99 TOTAL COMMUNITY CENTER 2,072.51 HISTORICAL MUSEUM AEP /PSO ELECTRIC USE 158.99 TOTAL HISTORICAL MUSEUM 158.99 ECONOMIC DEV JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK MEETING EXPENSE MEETING EXPENSE WALL ST JRNL- SUBSCRIPTION WEBSCRIBBLE -WEB HOSTING 37.76 6.50 62.18 19.99 TOTAL ECONOMIC DEV 12 ..43 FUND GRAND TOTAL 259,062.8 WBULANCE SERVICE AMERICAN MUNICIPAL SERVICES CORP. COLLECTION FEES 53.98 rOTAL AMBULANCE SERVICE 53.98 ^ v1oUL'+1N1�c JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 23.10 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 50.58 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 42.12 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 184.82 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 687.70 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 1,228.32 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 185.42 JPMORGAN CHASE BANK ADVANCE AUTO - CREDIT -27.08 JPMORGAN CHASE BANK EXCELLANCE -PART 69.08 JPMORGAN CHASE BANK AMBULANCE MANUAL 25.00 JPMORGAN CHASE BANK ADVANCE AUTO - HEADLIGHT 30.86 JPMORGAN CHASE BANK ADVANCE AUTO - HEADLAMP 24.99 JPMORGAN CHASE BANK ADVANCE AUTO -PART 2.49 JPMORGAN CHASE BANK OREILLY -PART 23.59 JPMORGAN CHASE BANK FULLERTON- OXYGEN 61.50 JPMORGAN CHASE BANK PHARM SYS- SUPPLIES 679.84 TOTAL AMBULANCE 3,292.33 FUND GRAND TOTAL 3,346.3 =911 COMMUNICATIONS JPMORGAN CHASE BANK TOTAL RADIO -MAINT FEE 285.00 AT &T E911 MAPPING FEES -SEPT 355.35 rOTAL E911 COMMUNICATIONS Page 8 Claims List 10/02/2012 Budget Unit Title Vendor Name Payable Description Payment Amo FUND GRAND TOTAL 640, STRONG NEIGHBORHOODS JPMORGAN CHASE BANK SCOREBOARD- TSHIRTS JPMORGAN CHASE BANK 216 SAV ON PRINTING - FLYERS 16 JPMORGAN CHASE BANK SAV ON PRINTING - BROCHURES JPMORGAN CHASE BANK 125 DRUG WAREHOUSE -TAPE 3 TOTAL STRONG NEIGHBORHOODS 361. FUND GRAND TOTAL JPMORGAN CHASE BANK 361.71 STORMWATER - STORMWATI LOT MAINTENANCE OF OKLAHOMA, INC. JJPMORGAN CHASE BANK AEP /PSO HWY 169 CONTRACT MOWING 2,296.0( TOTAL STORMWATER - STORMWATER ELECTRIC USE 276.2f JPMORGAN CHASE BANK 2,572.2 FUND GRAND TOTAL BOB HURLEY FORD, LLC F350 WILDLAND VEHICLE 44.0E E 2,572.2E 'UBLIC SAFETY - POLICE JPMORGAN CHASE BANK STOP TECH -STOP STICKS 35,515.8.. JPMORGAN CHASE BANK HOME DEPOT -KEYS 1,751. JPMORGAN CHASE BANK CLASSIC CHEV -KEYS 21.90 EARTH SMART CONSTRUCTION INC FIRING RANGE /PARKING LOT 95.20 TOTAL PUBLIC-SAFETY- POLICE CONRAD- LIGHTS 29,700.00 JPMORGAN CHASE BANK 31.568.35 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK LOWES- SUPPLIES JJPMORGAN CHASE BANK LOWES-ST 2 REMODEL 598.5E JPMORGAN CHASE BANK LOWES -ST 2 REMODEL 198 2, JPMORGAN CHASE BANK LOCKE- SUPPLIES 11.1; BOB HURLEY FORD, LLC F350 WILDLAND VEHICLE 44.0E E JPMORGAN CHASE BANK CONRAD- LIGHTS 35,515.8.. JPMORGAN CHASE BANK CONRAD -FIRE HOSE 476.1 C JPMORGAN CHASE BANK CONRAD- LIGHTS 1,285.07 JPMORGAN CHASE BANK CONRAD- LIGHTS 1,316.27 JPMORGAN CHASE BANK CONRAD- LIGHTS 629.26 JPMORGAN CHASE BANK CONRAD -FIRE HOSE 1,076.40 WAYEST SAFETY, LLC 8 SCBA CYLINDERS 3,827.79 JPMORGAN CHASE BANK LOWES- REFUND 7,472.00 -13.28 OTAL PUBLIC SAFETY -FIRE 52,437.38 FUND GRAND TOTAL 84,005.7 CI - 86 STR MAIN - -MEM IBENCHMARK SURVEYING & LAND SERVICES SURVEY -ROW ACQUISITION 250.00 TOTAL CI - 86 STIR MAIN - -MEM Page 9 Claims List 10/02/2012 Budget Unit Title Vendor Name Payable Description 77rayrnent Amoun UND GRAND TOTAL 250.oa ITY GARAGE JPMORGAN CHASE BANK MYERS- SUPPLIES JPMORGAN CHASE BANK UNITED FORD -PARTS 452.82 JPMORGAN CHASE BANK UNITED FORD -PARTS 175.91 JPMORGAN CHASE BANK BUMPER2BUMPER -PARTS 460.28 JPMORGAN CHASE BANK BUMPER2BUMPER -PARTS 253.98 JPMORGAN CHASE BANK BUMPER2BUMPER -PARTS 281.04 AEP /PSO ELECTRIC USE 47.94 JPMORGAN CHASE BANK BUMPER28UMPER -FUSE BLOCK 332.72 JPMORGAN CHASE BANK LENOX- TOWING 20.49 JPMORGAN CHASE BANK LENOX- TOWING 142.00 JPMORGAN CHASE BANK OREILLY -PARTS RESALE 74.00 JPMORGAN CHASE BANK OREILLY- SUPPLIES 2,124.71 JPMORGAN CHASE BANK FLEET -LIGHT BAR 10.86 JPMORGAN CHASE BANK BUMPER2BUMPER- CREDIT 461.58 JPMORGAN CHASE BANK BUMPER21BUMPER- CREDIT - 253.98 JPMORGAN CHASE BANK UNITED FORD -PARTS 75.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 162.56 TREASURER PETTY CASH CNG LICENSE RENEWAL 3.98 TREASURER PETTY CASH CNG LICENSE RENEWAL 50.00 BLUE ENERGY FUELS, LLC VEH FUEL TANK REPLACEMENT 50.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 3,885.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 24.31 T & W TIRE, LP TIRES 24.31 T & W TIRE, LP TIRES 1,103.22 T & W TIRE, LP TIRES 765.88 JPMORGAN CHASE BANK BUMPER2BUMPER -PARTS 904.24 JPMORGAN CHASE BANK BUMPER2BUMPER -PARTS 21.20 AT &T LONG DISTANCE LONG DISTANCE SERVICE 58.00 AT &T MOBILITY WIRELESS SERVICE 18.19 JPMORGAN CHASE BANK CLASSIC CHEV -PARTS 56.59 JPMORGAN CHASE BANK CLASSIC CHEV -PARTS 29.09 JPMORGAN CHASE BANK CLASSIC CHEV -PARTS 147.23 49.50 AL CITY GARAGE 11,862.65 FUND GRAND TOTAL 11,862.6_ COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289 00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 646.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 323.00 Page 10 Claims List 10/02/2012 Budget Unit Title I Vendor Name Payable Description Payment Amo AL WORKERS COMP SELF INS 2,193 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 100.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 3,079.23 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00 WORKHEALTH SOLUTIONS, LLC WC- INITIAL EVALUATION 184.61 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 1,382.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 141.86 SAS, LLC SELECT ACTUARIAL SERVICE ACTUARIAL SERVICES Fnn nn AL WORKERS' COMP SELF -INS 9,103. FUND GRAND TOTAL 11,296.7 GEN LIAB -PROP SELF INS OWASSO FENCE CO TORT CLAIM /FENCE REPAIR 250.00 OWASSO FENCE CO REPAIR OF CEMETERY FENCE 1,925.00 RLCP, LLC TORT CLAIM 2,967.82 TOTAL GEN LIAB -PROP SELF INS 5,142.82 FUND GRAND TOTAL 5,142.8 CITY GRAND TOTAL $378,541.49 Page 11 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10/2/12 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 28,439.73 HEALTHCARE MEDICAL SERVICE 29,387.42 HEALTHCARE MEDICAL SERVICE 63,017.99 ADMIN FEES 15,958.18 STOP LOSS FEES 22,889.16 HEALTHCARE DEPT TOTAL 159,692.48 DELTA DENTAL DENTAL MEDICAL SERVICE 3,500.70 DENTAL MEDICAL SERVICE 3,584.40 DENTAL DEPT TOTAL 7,085.10 VSP ADMIN FEES 1,275.93 VISION DEPT TOTAL 1,275.93 HEALTHCARE SELF INSURANCE FUND TOTAL 168,053.51 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 09/22/12 Department Payroll Expenses Total Expenses Municipal Court 4,586.31 6,569.70 Managerial 19,416.68 27,208.94 Finance 6,681.20 11,461.38 Human Resources 5,984.82 10,029.82 Community Development 10,723.98 16,998.04 Engineering 16,198.98 24,415.14 Information Systems 8,104.30 12,686.91 Support Services 6,944.37 10,148.04 Police 98,765.18 152,996.72 Central Dispatch 14,122.18 23,863.01 Animal Control 2,258.40 3,661.15 Fire 92,525.43 138,390.27 Fire -Safer Grant 10,910.40 16,562.61 Emergency Preparedness 2,818.43 4,405.30 Streets 5,616.53 10,094.08 Stormwater /ROW Maint. 4,577.65 6,300.04 Park Maintenance 8,664.87 13,046.29 Community- Senior Center 3,029.79 4,204.97 Historical Museum 600.00 673.68 Economic Development 2,876.92 3,800.87 General Fund Total 325,406.42 497,516.96 Garage Fund Total 3,479 76 6,020 12 Ambulance Fund Total 24,724.37 37,169.30 Emergency 911 Fund Total 2,535 21 4,441 99 Stormwater Fund 27 Total Worker's Compensation Total 1,383.84 1,667 22 Strong Neighborhoods 2,717 31 4,117 41 V nTh.City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Sanitary Sewer and Water System Improvements at Johnstone Supply DATE: September 28, 2012 BACKGROUND: The subject property is located at 1301 N Main Street in Owasso. Improvements include installation of 170 ft of 8" PVC water line for potable water including a fire hydrant, as well as 40 ft of 8" PVC sanitary sewer line. Also included is the installation of a new 4 ft sanitary sewer manhole. FINAL INSPECTION: Final inspections for the above infrastructure improvements were completed in September 2012. The contractors have supplied the necessary two year maintenance bonds, including a letter of credit from the owner for all system improvements. Additionally, the construction contractor and design engineer have provided the required as- built drawings. RECOMMENDATION: Staff recommends City Council acceptance of the Johnstone Supply water and sanitary sewer system improvements. ATTACHMENT: A. Location Map B. City Attorney approval of maintenance bond & copy of maintenance bonds C. Letter of Credit from the Owner ON PROJECT LOCATION Owasso Public Works Department Engineering Div. P.O. 180 Owasso, OK 74055 918.272.4959 www.cityofowasso.com Qv 4 � W �� JOHNSTONE SUPPLY LOCATION MAP N W E S 09/24/12 Bargas, Miguel ��n�n�rwn�nnn ®r��s n®rrmnm�+��nwr�ninn�� From: Lombardi, Julie Sent: Wednesday, December 07, 20112:27 PM To: Bargas, Miguel Subject: RE: Johnstone Supply Miguel, I have reviewed the Johnstone Supply Company Sanitary Sewer Manhole maintenance bond at your request. The attorney -in -fact signature is authorized, the surety is licensed to do lousiness in Oklahoma. and the amount of the bond is well within the surety's underwriting limitation of $1,460,000. Therefore, the bond is approved. Sincerely, Julie Lombardi Julie Trout Lombardi / City Attorney City of Owasso 111 N, Maid / Owasso, OK 74055 (918) 376 -1511 (o) / (918) 376 -1599 (fax) iloEl bardi@ciiyofowasso.cone www.cftyofowam.com From; Bargas, Miguel � �...w.._.- A_ � ...�..n.._„�..�.�..�......�.... M �... . �.�- ....- ,.�....�,.,.,,.�..�,,, .��. . Sent: Tuesday, December 06, 20113:41 PM To: Lombardi, Julie 5ubjecL, Johnstone Supply Julie, I am sending you a maintenance bond on a sanitary sewer manhole. Would you please reply with your findings. God Bless Miguel Bargas) Infrastructure Inspector Owasso Public Works (918) 272 -4969 office (918) 272 -4896 fax (918) 693 -3979 mbarMas; aD,cityofbwasso.com Bargas, Miguel From: Lombardi, Julie Sent: Wednesday, June 22, 2011 5:14 PM To: Bargas, Miguel Subject: RE: Maintenance Bond Tempie Business Park Johnstone Supply !!Niguel, I have reviewed the proposed maintenance bond for the waterline in Temple Business Park. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma and the amount of the bond is well within the surety's $1,421,000. underwriting limitation. Therefore, the bond is approved. Julie City Attorney Julie Trout Lornbardi City of Owasso 111 N. ]:!!Fain Owasso, OK 74055 (918) 376 -1511 (918) 376 -1599 fax From: Bargas, Miguel Sent: Wednesday, June 22, 20118:10 AM To: Lombardi, Julie Subject: Maintenance Bond Temple Business Park Johnstone Supply Julie, I am sending you a maintenance bond for review would you please reply with your findings. God Bless Miguel Bargas) Infrastructure Inspector Owasso Public Works (918) 272 -4959 office (918) 2724996 fax (918) 693 -3979 mbargas@cVofowasso,com MAintextance Band PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond.NQ,: GRI8068 KNOW ALL MEN HY THESE PRESENTS, That we , Binghain Resources, Inc. as Pt7ncipal (1)eveloper and/or Contractor), mid Granite Re, Inc. as Surety, are hold and fimly bound unto the City of Owasso, Oklahoma., as Obligee, in the Penal sun] of ** *See Below * ** ($24,958.00) to wbich payment will anti truly to be trade, we do bind ourselves, and each of our heirs, executors, administrators, suecessors, and assigns joinfly anal severally, firmly by these presents, ** *Twenty -four thousand, nine hundred fifty -eight dollars and no/I00----------------- WHEREAS, the Prin6pak will £teak# a Bond conditioned to guarantee, for die period. of TWO YEARS after final approval of the Waterline for the M.A. Temple Investments, LLC , a privately flaatzced public itnproveracnt, and acceptaz).ce of such by the City Council of the City of Owasso, Oklahoma, agaiwt all defects iii workmanship and materials wliioli may become apparent ht suoh privately fmaA&ecl public improvement during said pexzod. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall Wmnify the Obligee for all loss that the, Obligee may sli.maia by reason of any defactive zuatmials or worblanship in the privately financed pill he it`nprovezn.ent which znay become alipumt firing the said period. ,K(1N90, SHALFD, AND DATED: May 31, 2011 Binghaw.Rcsources, Inc. , Principal Attorney -fn -Fact ,Attach Power of Attorney GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents; That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint; TRAVIS E. BROWN; CINDY M. REYNOLDS; BOB RICHARDSON; STEPHEN M. POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ROBBIE LOYD; ANN HOPKINS, VAUGHN GRAHAM, JR, DEBORAH L. RAPER; POLLY PHILLIPS its true and lawful Attorney -in- Facts) for the following purposes, to wit., To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC, a certified copy of which Is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said; TRAVIS E. BROWN; CINDY M. REYNOLDS; BOB RICHARDSON; STEPHEN M. POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ROBBIE LOYD; ANN HOPKINS; VAUGHN GRAHAM JR; DEBORAH L. RAPER; POLLY PHILLIPS may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/rreasurer, this 2901 day of December, 2070. .gfTEpE � � UfLL.(.fia.� STATE OF OKLAHOMA ) s $ ^ L Kenneth D. Whittinggron, President ) SS: SIN OY� COUNTY OF OKLAHOMA ) J i Rodman A. Frates, Secretaryfrreasurer On this 29b" day of December, 2090, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Rodman A. Frates, Secretary/Treasurer of said Company, with both of whorn I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Rodman A. Frates were respectively the President and the SecretarWTreasurer of the GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/rreasurer, respectively, of the Company, o u � °TFB m My Commission Expires; _. May 9, 2012 r � Commission #; 00005748 Notary Public GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/rreasurer of Granite Re, Inc„ an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 75, 7987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect, "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneysdn -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond cr undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." I "NESS WHERE F pe unders' ned his subscribed this Certificate and affixed the corporate seal of the Corporation this day of , 20 fE„�w o ,,o w � f 8 Z A L adman A, Frates, Secretary/Treasurer G ,R0800 -7 CERTIFICATE OF LIABILITY INSURANCE OP ID MM mnr rrFO __ 13INGH -3 ONLY AND CONFERS No VI(514 'S'ijppN THi; CERTIFICATE .� RICH & CARTI4ILI,, INC HOLpER. THIS CERTIFICATE DOES NOTAINENp, EXTEND OR 12738 East 51st #1400 ALTER THE COVERAGE AFFORDED BY THE POLIGlES BELOV Tulsa OR 74105 phone: 91.8 - 743-8811 Fax: 918-744 -8429 INSURERS AFFORDIZ AGE NAIC Bingham ttesources Ina. INSURERA: Travelerty Cas Co 25674 Bi.nghaTa 14anagemeni Inc. INSURERS: West Amnsurance Co 44393 Jet Drillingg1 Inc. Bingham Holaings INSURERC: EaEiona' Aranao co 23663 4515 E 3'07741'1 INSURER D: Ohio Casueat Insuranae co Tulsa OK 74137 Y ill�]An 24074 INSURER e COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INCICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, LTR NSR TYPE OF INSURANCE POLICYNUMBER PATE MMIDDIYYY DATE M p Y LIMITS GENERAL LIATIILITY COMMERCIAL GENERAL LIA8ILETY CLAIMS MADE M OCCUR EACH OCCURRENCE S PREMISES Eaocourence $ MEDEXP(Anyonopetson) $ PERSONAL BtADV INJURY $ GENERALAGGREGATE S GEN'L AGGREGATE LIMIT APPLIES PER: POLICY X JEC LOO PRODUCTS - COMPfOPAGO $ AUTOMOBILE LIABILITY B X ANYAUTO BAWS3581095 03/01/11 0$/01/12 COMBINEDSINGLELIMIT (Ea accident) — $ 7.,000,000 ALL OWNED AUTOS BODILY INJURY (Perperson) $ B X SCHEOULEDAUTOS BAW53581096 03/01/11 03/01/12 B X HINED AUTOS NON- OWNEDAIITOS BAW53501095 03/01/11 03/01/12 BODILY INJURY (PeraccitlentJ $ B B X Co - 500 Ded X Coll. A— Aed BAW53581095 BAW53561095 03/01/11 03/01/11 03/01/12 03/01/12 PROPERTYDAMAGE (Peraaldent) S GARAGE LIABILITY ANY AUTO AUTO ONLY -EA ACCIDENT $ OTHER THAN EA ACC, S AUTO ONLY: AGG $ fXCESSIUMBRELLALIABILITY OCCUR CLAIMS MADE EACH OCCURRENCE ; AGGREGATE S S DEOUCfIBLE $ • • RETENTION $ WORIwRS CO PE T O AND EMPLOYERS'LIABILITY YIN ANY PROPR1ETORrPARTNERIEXCCUriV CW16920435 CFPICER11AWREREXCLUDED? (Mandatory in NH) D-1 CW16780435 If s,dsscdhaunder S7E,IALPROVISIONSbelow 08/01/11 03/01/11 03/01/12 03/01./3.2 X TORYLIMITS ER S EL. EACH ACCIDENT $1000000 E.L. DISEASE -EA EMPLOYE $1000000 EL, DISEASE - POLICY LVAIT $1000000 OTHt:R A Equipment QT6600187LS29 03/01/11 03/01/12 Sahed EX1u 727,448 DESCRIPTION OF OP>✓RaTlnu�rE er.eYinne nroorn, tor—,+. „n,....,. ....,,.__. Lease /Ren 600000 Ae: Johnstone Sutoply Cc @ 1301 N Main St., Owasso, OK 74065 ;W NAN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED SgrORE THE EXPIRATION CTTY759 DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED, TO THE LEFT, BUT FAILURE TO 00 $0 SHALL 4A T O� a Inv0 IMPOSE; NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR MA TeTtlple Investments, LI,C 1309 N Main St. REPRESENTATIVES, Owasso OK 74055 A TH RIZEDREPRESENTAT(VE AC012b 25 (2008109) o 1988.2005 ACORD CORPORATION, All rights reserved, ...ARV s EauEC anu logo are registered marl(s of ACORD IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Lieu of such endorsement(s). DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. (Zapv� Maintenance Bond PRIV,A,TTL� FINANCED PUBLIC: ZMPROVEIVIENTS Boad No: GR20555 KNOW .ALI, MEN D Y THFSE PRESENTS, That we Bingham Resources, Inc, as P ixuc7lpat (Developer andloi. Co. tractor), and Granite Re, Inc. as Surety, are held and firmly bottad unto the City of Owasso, Oldabo.ma, as Obligee, in the I)etxal Sint of ** *SEE BELOW * ** ($8,720.0; to wbich payment will mid ttuty to be made, we do band omsalves, aaxd eaelY of our heirs, execu.tozs, admiaistzatots, successors, and assigns jointly and sever4y, f1mily by these pmsents, * -* *Eight thousand, seven hundred twenty dollars and 021100 ------------ WHEREAS, the Principal will fumisli a bond conditiotied to guarantee, for the ped.od of TWO YEARS after final apinoval of Uto Johns(one Supply Company - Sanitary Sewer Manhole , a. privately fi'Dmiced Public imxovemenl and acceptance of such by the City Coimeil of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparonit in suclj privately financed public impx'overaent dunng said period. NOW, THEREFORE, THE CONDITION OF THIS O)LIG,ATj0.1T IS SUCH that the Fdxkctpal and/or Surety shall indenmify tho Obligee for all less tktat the Obligee may sustain by reason of any defective materials or worlana.usbxp in the privately financed public improvement wbkh may become apparent during the said period. SIGNED, SEA.LF -D, AND DA'T'ED: November 18, 2011 Bingham Resources, Inc. , Principal BY: -462:15 �-' Granite Sri . ty B Attorney -in -Fact R 1'is, Attach Power of Attorney GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: TRAVIS E. BROWN; CINDY M. REYNOLDS; BOB RICHARDSON, STEPHEN M. POLEMAN; VAUGHN GRAHAM; J, KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ROBBIE LOYD; ANN HOPKINS, VAUGHN GRAHAM, JR; DEBORAH L RAPER; POLLY PHILLIPS its true and lawful Attorney-in-Fact(s) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC, a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: TRAVIS E. BROWN; CINDY M. REYNOLDS; BOB RICHARDSON; STEPHEN M. POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ROBBIE LOYD; ANN HOPKINS; VAUGHN GRAHAM JR; DEBORAH L, RAPER; POLLY PHILLIPS may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/Treasurer, this 29 °i day of December, 2010, On this 290, day of December, 2010, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Rodman A. Frates, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Rodman A. Frates were respectively the President and the Secretary/Treasurer of the GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed'to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. A i! pOTARt My Commission Expires: .� May 9, 2012 Commission #: 00005708 (�6� ,a, Notary Public GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any Instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any band or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be•necessary to the validity of any such instrument or undertaking." EN NESS WH OF, the dersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this day of D '2011 RERF S SSA L ,� ,,, adman A. Frates, Secretary/Treasurer G R0800 -1 Kenneth D. Whittingron, President STATE OF OKLAHOMA SS: �..... _ COUNTY OF OKLAHOMA) Rodman A. Frates, Secretary/Treasurer On this 290, day of December, 2010, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Rodman A. Frates, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Rodman A. Frates were respectively the President and the Secretary/Treasurer of the GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed'to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. A i! pOTARt My Commission Expires: .� May 9, 2012 Commission #: 00005708 (�6� ,a, Notary Public GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any Instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any band or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be•necessary to the validity of any such instrument or undertaking." EN NESS WH OF, the dersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this day of D '2011 RERF S SSA L ,� ,,, adman A. Frates, Secretary/Treasurer G R0800 -1 SINGH -3 OP ID: MAH A fprr� CERTIFICATE OF LIABILITY INSURANCE I DATE(MMtDDIYYYYI 11/17/11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICAT8 HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the po€€cy(ios) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement an this certificate does not confer r €ghts to the certificate holder In lieu of such enrinr¢nmanlret RICH & CARTMILL, INC 918.743 -8811 2738 East 51st #400 918 -744 -8429 Tulsa, OK 74105 J Kelly [leer INSURED Bingham Resources Inc 4515 E 105th St Tulsa, OK 74137 :Ohio :West & Surety Co Insurance Co COVERAGES CERTIFICATE E NUMBER*-- REVISION NUMBER: r r r flH 1 r r" """'ALZJ Ur INIURAWI= u5 TED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERN! OR CONDITION OF ANY CONTRACT CERTIF€CATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS BY THE POLICIES EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, BY IHSR PAID CLAIMS. TYPE OFINSURANGE ADDL sue fC U B POLY C E POLICY EXP GENERAL LIABILITY LIMITS EACH OCCURRENCE S COMMERCIAL GENERAL LIABILITY �Ji i CLAIMS -MADE � OCCUR P occurrence S one person S ADV INJURY S REGATE $ CEML AGGREGATE LIMIT APPLIES PER: PRO. OMPlOP AGG 5 POLICY LOG S AUTOMUaILE LIABILITY COMBI 6 SINGL LIMIT Ea accident S 1,000,00 13 x ANY AUTO BAW53581095 03/01111 03101112 BODILY RJJURY (Per person) S ALLOWNED SCHEDULED BODILY BJJURY (Per accident) S AUTOS AUTOS HIREDAUTOS NON -OWNED AUTOS ROFERTYDAMA S Per acciden S OCCUR niO EACHOCCURRENCE S AGGREGATE S CLAIMS DIED N 3 WORKERS COMPENSATION S AND EMPLOYERS! LIABILITY D Y� WCSTA7 i1- OTH- LIMITS �E.L. EACHACCIDENT s 1,000,00 OFPIOCROIPMREIMBEREXC LUEt� ?ECUrIVE NIA CW16920435 03101!11 03101!12 DIS EASE- EAEMPLOYE S 100000 r (MandatoryPnNH it yes, describe under OESC IPTION OF OPE AT! NS ww FL DISEASE- POLICYLJMIT s 1,000,00 C Builders Risk QT6605570N762 03101111 03101/12 nESCei a-rrnM nc nfl .ronnstone Supply Co ,,,n, ^ »4rrruurc, a more space Is requlreal 0 1301 N Main S ., Owasso, O(t 74055 CITY759 City of Owasso MA Temple Investments, LLC 1309 N Main St, Owasso, 0K 74055 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE YAA. -, ' O 1988-2010 ACORD CORPORATION. All rights reserved. I ne rk—Ku name and logo are registered marks of ACORD 0 THE STATE BANK JUNE 27, 2012 IRREVOCABLE STANDBY LETTER. OF CREDIT NUMBER: 8000629 BENEFICIARY THE CITY OF OWASSO 301 W 2�D AVENUE OWASSO OIL 74055 APPLICANT IOHNSTONE SUPPLY OF OWASSO, LLC 1301 NMAIN STREET OWASSO OK 74055 AMOUNT NOT EXCEEDING USD $30,000,00 NOT EXCEEDING THIRTY THOUSAND AND 00 /100THS US DOLLARS EXPIRY JUNE 27, 2013 AT OUR COUNTERS THIS LETTER OF CREDIT IS EFFECTIVE JUNE 27, 2012 WE HEREBY ISSUE IN YOUR FAVOR THIS IRREVOCABLE STANDBY LETTER. OF CREDIT, WIRCH IS AVAILABLE BY PRESENTATION OF YOUR DRAFT FOR THE AMOUNT STATED HEREIN DRAWN ON THE FIRST STATE BANK ACCOMPANIED BY THE FOLLOWING DOCUMENTS: 1. BENEFICIARY'S SIGNED STATEMENT READING AS FOLLOWS: I, , AN ATRUORIZED SIGNOR FOR TIM CITY OF OWASSO, HEREBY CERTIFY THAT JOHNSTONE SUPPLY OF OWASSO, LLC FAILED TO MAINTAIN THE SURROUNDING AREA OF THE CITY APPROVED MANHOLE MEASURING 6FT BY 1 5F THAT WAS CUT AND INSTALLED. 2. ORIGINAL LETTER OF CREDIT TOGETHER WITI3 ANY AMENDMENTS. SPECIAL CONDITIONS: PARTIAL DRAWINGS ARE PERMIT'T'ED, 3030 NW Expressway, Suite 130.01dahoma City Branch • 01dahoma City, 01daboma 73112 Member FDIC • Phone 405- 778 -6500 • Fax 405 - 778 -5575 WE HEREBY ENGAGE WITH THE BENEFICIARY THAT DOCUMENTS AND DRAFT(S) DRAWN UNDER AND IN COMPLIANCE WITH THE TERMS OF THIS STANDBY LETTER OF CREDIT SHALL BE HONORED BY US, THIS LETTER OF CREDIT EXPIRES ON THE STATED EXPIRATION DATE AT OUR OFFICE BY NO LATER THAN 3:00 PM CENTRAL. TIME AND DOCUMENTS MUST BE RECEIVED BY THE STATED EXPIRATION DATE AT THE OFFICE OF THE FIRST STATE BANK, 3030 NW EXPRESSWAY, SUITE 130, OKIAHOMA CITY, OIL 73112, THIS LETTER OF CREDIT WILL BE GOVERNED BY FEDERAL LAW APPLICABLE TO LENDER AND, TO THE EXTENT NOT PREEMPTED BY FEDERAL LAW, THE LAWS OF THE STATE OF OKLAHOMA WITHOUT REGARD TO ITS CONFLICTS OF LAW PROVISIONS, AND EXCEPT TO THE EXTENT SUCH LAW ARE INCONSISTENT WITH THE 2007 REVISION OF THE UNIFORM CUSTOMS AND PRACTICE FOR DOCUMENTARY CREDITS OF THE INTERNATIONAL CHAMBER OF COMMERCE, ICC PUBLICATION NO. 600. THE FIRST STATE BAND BY: SUZY M ItASPER SENIOR VICE PRESIDENT 3030 NW Expressway, Suite 130.Oklahoma City BI'anch • Oklahoma City, Oklahoma 73112 Member FDIC - Phone 405 - 778 -6500 • Fax 405- 778 -6575 md� 0 The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Daniel Dearing, P.E. Sr. Civil Engineer SUBJECT: Acceptance of Urban Engineering Agreements DATE: September 28, 2012 BACKGROUND: On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Details for any and all developments, projects, and infrastructure improvements within the City of Owasso were adopted by the City Council. Documents required as a result of that adoption include two different agreements, one which must be submitted by the developer and one which must be submitted by the developer's engineer. The agreements are as follows: ENGINEER AGREEMENT: The agreement required to be submitted by the developer's engineer is titled "Agreement for Urban Engineering Services" (Section 01 14.1(13)). This agreement requires the engineer to list all improvements associated with the proposed development, attest that all designs will be in compliance with City standards (outlined in the design criteria), pay all fees associated with the plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma, and attest that he /she maintains Professional Liability Insurance in limits directly correlated to the cost of the project specified in the attached agreement. The liability insurance to project cost ratio schedule is as follows: Proiect Cost Less than $500,000 $500,000 - $1,000,000 Greater than $1,000,000 DEVELOPER AGREEMENT: Professional Liability Insurance $250,000 $500,000 G, The agreement required to be submitted by the developer is titled "Agreement Guaranteeing Installation of Improvements" (Section 01 14.1(C)). This agreement requires the developer to submit engineering drawings for the proposed improvements, provide oversight of his /her construction contractor to assure compliance with the approved plans, and submit "as- built" drawings upon completion of the construction of improvements. The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer Agreement), and therefore Council approval is needed. RECOMMENDATION: Staff recommends City Council authorization for the Mayor to execute the following "Agreement for Urban Engineering Services" (Engineers Agreement): 1. SMC Consulting Engineers, P.C. Utilities and Infrastructure for Sam's Club Site Development ATTACHMENTS: A. "Agreement for Urban Engineering Services" AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and SMC Consul.tina Enctineers , P.C. hereinafter called "Design Engineer ". WHEREAS, the Design Engineer has been employed by the Owner/Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the . construction of the hereinafter sometimes referred to as the "Project ' , upon easements and rights-of-ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design. Engineer (pursuant to this Contract) shall generally consist of the following types of improvements for Willis Farms Addition. I. Sam's Club Site Development, including: Earthwork (clearing, grading, & erosion control); Concrete curbs, sidewalks, & curbed islands; Private utilities including culverts, storm sewers, inlets, drainage structures, electrical, and lighting systems; and, Landscaping with irrigation & appurtenances. II. Public'On -Site Waterline Improvements. III. Public 'On-Site'Sanitary Sewer Improvements. which shall be located on the following described tract of land: Willis Farms Addition, apart of the SWA, See. 16, T12N, R14E, I.M., an addition to the City of Owasso, Tulsa County, Oklahoma. 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he /she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. b. The Design Engineer further covenants and agrees that he /she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he /she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I, Section H and Section M of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY �VHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the day of , 20_ Executed by the Design Engineer on the Z5,5> day of 15!p4c wA--e- 20_2• CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVE . P lic Wor s n•ec or DESIGN ENGINEER Design Eua• er BY `��►uu�ciuu'�� le NG ENO/V,, A ¢p��T4 -N,'o O A'f ir ��„°R Be CERTIFICATE OF LIABILITY' INSURANCE 9ae/ D /28 /2o1'°D>x1 1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement, A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Insurance Solutions by Irwin Agency' Inc. 712 Wall Street Norman OK 73069 CO Debbie Carnelsen I ONE , (405)360 -4444 .1409)360 -4473 ADDRESS; debbiea.cornalaen %insurance- solutions. aom INSURERS AFFORDING COVERAGE NAIC IF NSURE A:Valle FOr a Insurance Ca an 0508 INSURED SXC Consulting Engineers PC 815 W MAIN ST OKLILBOMA CITY OK 73106 1 INSURERB:COntinental Insuance Company 35289 INSURERC:Continental Casualty Co an 0443 INSURERDtAmerican Casualty Co . an 0427 INSURERE:Travelers Insurance Co an 9357 INOURER F. COVERAGES CERTIFICATE NUM BER:2011 /2012 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. S TYPE OF INSURANCE ADDL POLICY NUMBER EFF PM O D MOLT E LIMBS GENERAL LIABILITY EACH OCCURRENCE j 3"000,000 � TO RENTED a 300,000 X COMMERCIAL GENERAL LIABILRY A CLAIMIS -MADE 10 OCCUR 1017771341 0/1/2011 0/1/4012 MEDEXP One arson i 10,000 PERSONAL a ADV INJURY i 1.000, 000 GENERAL AGGREGATE S 21000,000 GENTAGGRE.GATE LIMIT APPLIES PER: PRODUCTS - COMPIOPAGO $ 2,000,000 X POLICY P LOC S AUTOMOBILE LIABILITY E. 1 G E LIMIT 2,000,000 BODILY INJURY (Pet person) S B x - ANY AUTO BODILY INJURY Peraocldenl ( ) $ ALLOWNED SCHEDULED AUTOS AUTOS 017771646 0/1/2011 10/1/101$ HIRED AUTOS ANON-OWNED ROPERTY GE S thdnsued motorist combined $ 11000,000 X UMBRELLALIAB X OCCUR EACH OCCURRENCE $ 2,000,000 AGGREGATE $ `, EXCESS LIAR CLAIMS -MADE DED RETENTIONS ,S 11017771656 10/1/4011 0/1/2012 D WORKERS COMPENSATION X WC STATU- 0TH- AND EMPLOYERS' LIABILITY YIN E.L. EACH ACCIDENT $ 1 000 000 ANY PR_OPRIETORIPARTNERIEXECUTIVE OFHCERIMEMBEREXCLUDED? (Mandatory In NH) .NIA 017847883 0/1/2011 0/1/2012 E.L. DISEASE -EA EmPLOYRE $ 1,000,000 Ityyes describe under [E-L, ID SGrWPRON OF OPERATIONS below DISEASE - POLICY LIMIT 3 1.000.000 E Professional liability 105351908 0/1 /2013 0/1/2012 Per galm,$35Mdeduct 3, 000,ODO Aggregate, $105,000 deduct 3,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS I VEHICLES (Attach ACORD 301, Addltlonal Remarks Schedule, H morn space Is required) Walmart, Owasso, OR store # 6238 -00 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Walmart Stores and Its Subsidiaries ACCORDANCE WITH THE POLICY PROVISIONS. and its Affiliates 2001 BE 10th St. AUTHORIZED REPRESENTATIVE Bentonville, AR 72716 -0550 Jim Irwin /DLC AGURD 25 (2010105) ©1988 -2090 ACORD CORPORATION. All rights reserved. 1NS025 (201005).01 The ACORD name and logo are registered marks of ACORD City of Owasso, Oklahoma Standard Specifications For Urban Engineering Services SECTION 1— GENERAL PROVISIONS 1.01 INSURANCE AND INDEMNITY The Design Engineer shall carry and keep in force during this Contract policies of insurance in minimum amount as set forth below or as required by the Laws of the State of Oklahoma. Public Liability: Bodily injury, each person $100,000 Bodily injury, each accident $1,000,000 Property damage, aggregate $100,000 or combined single limit $1,000,000 Employers Liability and Workers Compensation Statutory Limit Automobiles and trucks, owned hired and non - owned: Bodily injury, each person $100,000 Bodily injury, each accident $1,000,000 Property damage, aggregate $100,000 or Combined single limits $100,000 Engineer's Professional Liability Insurance by schedule with prior Acts Endorsement $100,000 Certificates showing the Design Engineer is carrying the above described insurance in at least the above specified minimum amounts shall be furnished to the City prior to the execution of the Contract. The certificate of Public Liability insurance shall show the City of Owasso, endorsed as a named insured under the policy. The Design Engineer shall provide evidence of Professional Liability Insurance in limits of not less than indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 Project Cost shall be defined as the cost of all engineering responsibilities and professional services defined by these specifications as well as the cost of all labor and materials to be furnished in construction of the proposed public improvements for the Project~ The Design Engineer shall furnish, as part of this contract, an Engineer's Estimate of Probable Project Cost, signed and sealed by the Design Engineer, in order to establish the required extent of liability. Certificates of Professional Liability insurance shall be submitted on the anniversary dates thereof, showing that coverage is maintained in continuous force and effect for a period of three (3) years following final acceptance of the project by the City of Owasso. Said Certificates shall further provide that such insurance will not be cancelled by the insurer without the insurer first giving the City ten (10) days written notice of cancellation. 1.02 PLANS AND RECORDS The City shall, upon request, provide the Engineer with one copy of any preliminary plans, photographs, reports, calculations, topographic surveys, utility location plats and other pertinent public records currently in possession of the City and applicable to the work, provided the City is reimbursed for any cost of reproduction by Engineer. 1.03 OWNERSHIP OF THE WORK The Design Engineer shall famish the City with copies of data, field notes and studies utilized as instruments of service if requested for reproduction by City. 1.04 TRANSFERS The Design Engineer shall not assign, sublet or transfer any interest in the work covered by this Engineering Agreement without the prior written consent of the City. The consent to assign or sublet any portion of work shall not relieve the Design Engineer from his primary responsibility for the performance of that portion of the work so transferred. 1.05 REVIEWS AND ACCEPTANCES All preliminary and detailed designs, plans, specifications, estimates and other documents prepared by the Design Engineer shall be subject to Review and acceptance by the City. No acceptance shall relieve the Design engineer of his professional responsibility or obligation to correct any defects or errors in his work at his own expense. 1.06 APPEARANCES AND CONFERENCES The Design Engineer shall provide adequate representation at design conferences as may be requested by City in connection with the work or the project. The Design Engineer shall confer with the City at any time with respect to interpretation of plans, correction of errors and omissions, and preparation of such additional drawings or specifications as may be required as the work and project progresses. 1.07 PENALTIES In the event the Design Engineer fails to comply with any of the provisions of the Agreement for Urban Engineering Services, the Engineering Department shall not consider entering into any subsequent agreements with the Design Engineer. SECTION 2 — CONSTRUCTION CONTRACT PLANS 2.01 GENERAL PURPOSE, REQUIREMENTS AND OBJECTIVES The Construction Contract Plans shall provide the City with adequate general plans, design details, construction specifications, and related documents from which contractor may construct the Project. A preliminary plan which approval is necessary before the actual Construction Contract Plans are developed shall, iii general, resolve all fundamental location and design problems and delineate them in such a manner as to pen-nit the preparation of final detailed Construction Contract Plans. 2.02 EXISTING INFORMATION AND DATA The Design Engineer shall: a. Provide all professional services necessary to evaluate and coordinate existing information and date which will be necessary in the preparation of detailed Construction Contract Plans. b. Develop new information and refine existing information and data to current status to comply with the requirements of these Specifications. c. Secure appropriate current City written approval of the proposed preliminary plan development criteria and procedure. 2.03 CONSTRUCTION CONTRACT PLANS The Design Engineer shall: a. Prepare detailed Construction Contract Plans, in both horizontal and vertical dimensions, properly dimensioned, showing all existing topographical features, surface and subsurface facilities as determined by field surveys or as verified by utility or facility owners. These plans shall be prepared in accordance with current design practices of the City and shall include title sheets, typical sections, general notes and summaries of quantities. The lists of quantities shall be separated as may be required for meeting financing requirements and properly symboled in accordance with the Standard Construction and Material Specifications. Plan and profile showing alignment and grade with locations of right of way lines shall also be included. Plans shall be accompanied by such other documents as may be required, and they shall also conform with the requirements of applicable portions of the City's Construction and Material Specifications, Design Criteria, Standard Construction Drawings, Specification for Subsurface Investigations and plan preparation procedures and other directives of instruction of the City. b. Provide, in connection with utilities, the following: Each affected company with an early notification concerning contemplated work and furnish each company approved preliminary plans. Arrangements shall be made with each affected company for a plan showing it's existing and proposed facilities in relation to the existing and proposed construction and submit each plan to the City for approval. The Design Engineer shall, when instructed, incorporated utility revision plans in the construction plans, and shall secure from the utility company a detailed estimate of its cost for making changes prepared in accordance with the requirements of the City. c. Prepare off -site right -of -way plans and descriptions, or bring to current status existing property map and right -of -way plan of descriptions, all in conformance with the requirements set forth in these Specifications and other instructions issued by the City. More specifically, the Design Engineer, in developing the right -of -way plan shall: 1. Prepare a preliminary right -of way plan for field review and approval immediately following approval of alignment and profile showing centerline of survey, estimated construction limits, property lines, parcel numbers, ownership of record, recommended right -of -way limits and existing right -of -way limits. The preliminary right -of -way plans shall be prepared to a scale of one (1) inch equals one hundred (100) feet. In congested or urban subdivided area where one hundred (100) foot scale is unsuitable, the right -of -way plans shall be prepared to a scale of one (1) inch equals twenty (20) feet. The preliminary plans may be a print of pencil tracings appropriately marked to avoid confusion with the final right -of -way plans 2. The final right -of -way plan shall be developed concurrently with the detailed Construction Contract Plan, and shall be completed with prints thereof submitted ten (10) days prior to the Field and Office Check. The property map and summary of additional right- of-way required shall be a part of the final right -of -way plan. Property lines are to be determined and shown on the plan accurately enough that a proper legal description can be written there from without reference to other material. In addition, the right-of-way plan shall show the beginning and end of project, match lines and numbers of matching sheets. (To facilitate use of the right -of -way plan independently from the other sections of the Construction Contract Plan, right -of -way plan sheet numbers a separate series of numbers for sheets comprising the right -of -way plan proper.) When prints or reproducible tracings of right -of -way plans are furnished separately, they shall include the Construction Plan title sheet, showing vicinity map and legend of symbols used. Final right -of -way plans shall reflect the latest information available, all plan revisions, and all approved changes in right -of way to be acquired. Legal descriptions shall be prepared for all remaining parcels of property to be acquired and submitted concurrently with the final right -of -way plans. The Design Engineer, shall, upon request, prepare appropriate plats in accordance with the foregoing. d. The Design Engineer shall submit the final plans to the City for review, together with is recommendations regarding final acceptance, as follows: Plans, elevations and details, unless otherwise specified, shall be presented on sheets twenty -two (22) inches by thirty -four (34) inches in overall size developed at appropriate scale showing all horizontal and vertical information in sufficient detail to permit construction staking on the ground and to indicate and delineate all details necessary for the constniction of the complete facility by a construction contractor. 2. The required number of copies of the completed Construction Contract and other necessary documents shall be assembled and presented, and necessary personnel familiar with each design phase or detail shall be assigned to accompany and consult with City upon field Office Conference at times designated by the City. 3. All Changes and modifications required by the City as a result of Field and Office Conferences shall be made, and acceptable reproducible tracings of the detailed construction Contract Plans and other necessary documents shall be delivered to the city. 4. All things required shall be submitted to the City with a transmittal letter providing a brief narrative summary of the pertinent facts concerning the development of the Project. The letter shall advise the city of any special or unusual features of design or construct ion of the Project. 2.04 CITY'S OBLIGATION The City shall review all of the Engineer's submissions and transmit to the Design Engineer the dates of acceptance for all submissions, or, if a submission is not acceptable, a statement of the changes to be incorporated prior to acceptance thereof. City response shall be within 10 working days of receipt. SECTION 3 — CONSTRUCTION SUPERVISION 3.01 GENERAL PURPOSE, REQUIREMENTS AND OBJECTIVES The purpose of supervision of construction by the Design Engineer is to assure that the Project shall be constructed in a good and workmanlike manner and in accordance with the plans, specifications and other contract documents. It shall be the Design Engineer's obligation to achieve this purpose and his obligation shall include, but not be limited to, the matters set forth in these specifications. 3.02 ENGINEER'S SUPERVISORY OBLIGATIONS The Design Engineer shall perform the following in connection with the construction: a. Construction layout surveys and consultation and advise during construction. b. Visits to the site of the construction at such frequent intervals as may be necessary, during construction but a minimum of weekly visits or as required by the Engineer. C. Review and check, following the award of a construction contract, the shop drawings of installed equipment, structural agreements and erection plans for each structure designed by the Engineer. Such checking shall verify the conformance of shop drawings with design drawings. d. Preparation of supplementary detailed drawings, together with specifications pertaining thereto when required. e. Providing contract drawings as necessary to show the work as actually constructed by furnishing the City a set of "Record" drawings on computer disc (AutoCad format compatible with City software), rnylar reproducibles and two sets of blackline drawings. f. Assistance to the City in start -up and testing of installed equipment. g. Certification of "Record" quantities. h. Accompany representative of the City in the Final Inspection of the project. i. Submit any soils analysis reports as required before or during construction. j. Provided all staking for control of alignment and grade necessary for the satisfactory construction of the project and additional staking as required by the Engineer. 3.03 CHANGE ORDERS DURING THE COURSE OF CONSTRUCTION a. If during the course of construction it becomes necessary to change the detailed plan of construction due to unforeseen obstructions, conflict with other utilities, other agencies or circumstances, or conditions not anticipated prior to the award of the Construction Contract, the Engineer shall prepare the necessary Change Orders and Revised Plans in order to effect the necessary changes in construction. b. The Design Engineer, during the course of Preparation of necessary Change Orders, shall coordinate the revised plans with all affected agencies or firms on which original coordinated approval was secured in these specifications prior to approval by the City of the necessary Change Order. c. The Design Engineer shall carry out the necessary negotiations with the Construction Contractor prior to presentation to the City of the Change Order for approval. Following approval by the Construction Contractor, The Design Engineer shall present same to the City in accordance with the established procedures for approval of the original Construction Contract as covered in those specifications. END OF TEXT The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of FY 2011-2012 CIP Street Rehabilitation Project and Authorization for Final Payment DATE: September 28, 2012 BACKGROUND: The FY 2011-2012 Capital Improvements Fund allowed for the expenditure of funds for the repair and /or resurfacing of residential and non - residential roadways throughout the City. In March 2012, the City Council awarded a construction contract to Tri -Star Construction in the amount of $368,059.20. The scope of work entailed the milling or removal of the top layer of asphalt, fog sealing, crack sealing, micro - paving, base repairs, and striping where warranted. The locations of the improvements were in residential and non - residential areas of the community. The base repairs and asphalt overlay took place on the Hwy 169 East Service Road north of 86th Street to E 93rd Street N and in Elm Creek on E 76th Place N. The fog sealing and crack sealing took place in multiple residential subdivisions in Owasso while the micro - paving was installed on Smith Farm Boulevard and in Caudle Estates. FUNDING: Funding for this project was included in the FY 2011-2012 Capital Improvements Fund budget. RECOMMENDATION: Staff recommends City Council acceptance of the contract work and authorization for final payment to Tri -Star Construction in the amount of $17,971.45 resulting in a final contract amount of $359,428. This project came in $8,630.05 under budget. ATTACHMENTS: A. Final Pay Request B. Location Map EXHIBIT "A" STREET REPAIR PROJECT FY 2011 -2012 — CITY OF OWASSO — PAY ESTIMATE NO, PERIOD: CONTRACTOR BID AMOUNT OF ORIGINAL CONTRACT: $�� (--.S q 010- CONTRACT ADJUSTMENTS: $ is ADJUSTED BID AMOUNT: $ � �'� 0sq 00 TOTAL COMPLE'T'E WORK: $ �� I e . 4,5— MATERIALS STORED (per attached tabulation): $ LESS 10% RETAINAGE: $ TOTAL EARNED LESS 10% RETAINAGE: $ PERCENTAGE OF PROJECT COMPLETION: LESS PREVIOUS PAYMENTS: $ ZqW., � . r- AMOUNT DUE THIS ESTIMATE: $�j The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Payment Estimate has been completed in accordance with contract documents, that all amounts have been paid by the Contractor for Work which previous Payment Estimates were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR NAME; "�� i °� �� ' �' *i � �'a '' 1'" `` By: r4 .. 6. r� nq Date: Project Manager State of � County of: Knclfc Notary Public Subscribed &sworn to k1bre me thisday of .201* My Commission Expires: 1 Recommended for Payment by: LL-A aAJVV� 9 City of Owasso Date Approved for Payment by: City of Owasso Date AGREEMENT 0212 00300 - Page 7 of 13 T I T! { ry,4,o4CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on -site observations and the date comprising the above application, the certifies to the Owner that to the best of the C r.�,�.. �°. v .- s knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED $ (-)I en 1 (Attach explanation if amount certified differs from the amount applied for.) h # a Y r "1. L L t Date: This certificateQ&. negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment is without prejudice to any rights of the Owner or Contractor under this Contract. AGREEMENT 0212 00300 - Page 8 of 13 CONTINUATION SHEET Page of Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: Application Date: 3-2-i-1-2_ Period to: � - 2-A- t -2 In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A B C D E (cont) ❑ ITEM DESCRIPTION SCHEDULED WORK COMPLETED WORK COMPLETED NO. OF WORK VALUE FROM PREVIOUS THIS PERIOD APPLICATION o (cont) F G H I R E) MATERIALS TOTAL COMPLETED BALANCE PRESENTLY STORED AND STORED % TO FINISH RETAINAGE (NOT IN D o TO DATE (GIC) (C-G) (D +E+f) NOTE: At bottom of each column, run totals. AGREEMENT 0212 00300 -Page 9 of 13 CONTINUATION PAGE Page 2 of 3 PROJECT: 1.206 APPLICATION #: 3 Final Payment Application containing Contractor's signature is attached, Street Repair DATE OF APPLICATION: 0 812 912 01 2 ached. PERIOD THRU: 08/29/2012 PRCIAP'T #c, A B C D E F G H 1 SCHEDULED COMPLETED WORK STORED TOTAL % BALANCE RETAINAGE AMOUNT AMOUNT ITEM # WORK DESCRIPTION AMOUNT MATERIALS COMPLETED AND COMP TO (If Variable) PREVIOUS THIS PERIOD (NOT IN D OR E) STORED (G / C) COMPLETION PERIODS (D + E + F) (C-G) QTY $AMT 1 Type 1 Pavement Repair $169,950.00 $140,625.00 $0.00 $0.00 $140,625.00 83% $29,325.00 $75.00 PER sy 2,266.00 1,875.00 0.00 0.00 1,875.00 391.00 2 Install Curb and Gutter $4,620.00 $4,620.00 --------------- $0.00 ------ - - - - -- -$0.00 ------ - - - -$4 620.00 ...100% .............. _ $0.00 -- _ $33.00 PER If - " ---- . - - - - -- -- -- 140.00 - 140.00 0.00 0.00 140.00 0.00 3 Remove and Replace Curb and $1,000.00 $1,250.00 $0,00 $0.00 -- --- --• - - -- $1,250.00 .... .... 125% . - - -___ -- $250.00)- ----------------- Gutter ------- - - - - -- PER If ---------- --- ------- -- -- ------ ---- - - - - - -- 20.00 ---------- ----- - - - - --- 25.00 --------------------- 0.00 0.00 25.00 _5,00 nstall Concrete Valle Gutter y $3,900.00 $11,100.00 $0.00 $0.00 $11,100.00 285% ($7, 0 -00 - ($7,200.00) - -- ......................... $60.00 PER If ------ - - - - -- - -------- ---- ---- - -- 65.00 ---- -•-- --•-- -- - - - - - -- 185.00 -- ----- ----- ---- - -•--- 0.00 0.00 185.00 _420.00 Edge Mill $20,000.00 $3,500.00 - -------------------- 0.00 $0.00 $3,500.00 18 / $16,500.00 - - ----- --- - - - - -- $5.00 PER sy ----------- -- -•....... -• -... - -- - -- 4:000:00 -- --.... 700.00 -•--- -....... 0.00 - ---- 0.00 700.00 3,300.00 Asphalt Pavement Rout & Crack $2,625.00 $12,505.50 -- --..._ ....- $0.00 $0.00 $42,505.50 476% ($9,880.50) Seal ------ •--- - - - - -- $1.75 PER s Y ------- - - - - -- ........................... 1,500.00 -- • - - - -- --------------------- 7,146.00 ------- - - - - -- 0.00 0.00 7,146.00 - 5,646.00 Asphalt Pavement Fog Seal $30,332.70 $62,895.60 - - - - -- ......................................................... $0.00 ,89 __ $62,895.60 .......... ° 207/0 _____------------------ ($32,562.90) _________________ ............... $0.45 PER sy ............ °---- - - - - -• --- ----- -- - - -. 67,406.00 .._....._•.._.... - --- 139,768.00 - -- ---- -------------- 000 --------------- 0.00 139,768.00 - 72,362.00 8 Asphalt Pavement Microsurfacing $98,675.00 $98,675.00 $0.00 -------------- $- 0--.-0-0- --------------------------- $98,675.00 ---------- 400% ----------------------- $0.00 ----------------- --- ----- - -- - -- $5.00 PER sy -- -------------------------------------------- 19,735.00 ------------- 19,735`00 0.00 0.00 19,735.00 0.00 owable Fill $10,000.40 .... $0.00 ........... $0.00 $0.00 - $0.00 - - 0% $10,-- -- $10,000.00 ----------------- $100.00 PER cy °•- - 100.00 - 0.00 0.00 0.00 0.00 100.00 10 4" Yellow Thermoplastic Striping $9,796.25 $12,568.95 - •----- •-- - - ---- ----------------- $0.00 - $0-. - $0.00 - -• -- - --$1 -56 -------- - $42,568.95 "--- - - - - -- 128% "--- " "---- •--- •'- - - -• -- ($2,772.70) -------`--`-"-- $0.85 PER If 11,525.00 14,787,00 0.00 0.00 14,787.00 - 3,262.00 SUB- TOTALS $350,898.95 $347,740.05 $0.00 $0.00 $347,740.05 99% $3,158.90 f%r%K1'T1AII IAVIPAI MA^+ Quantum Software Solutions, Inc. Document CONTINUATION PAGE Page 3 of 3 PROJECT. 1206 APPLICATION #: 3 Final Owasso Street Repair DATE OF APPLICATION: 0 812 9/2 01 2 Payment Application containing Contractor's signature is attached. PERIOD THRU: 08/29/2012 PROJECT #s: A B C D E F G H SCHEDULED COMPLETED WORK STORED TOTAL % BALANCE RETAINAGE AMOUNT AMOUNT ITEM # WORK DESCRIPTION AMOUNT MATERIALS COMPLETED AND COMP TO (If Variable) PREVIOUS THIS PERIOD (NOT IN D ORE ) STORED (G / C) COMPLETION PERIODS (D + E + F) (C -G) QTY $AMT 11 4" White Thermoplastic Striping $4,696.25 $3,564.90 $0.00 $0.00 $3,564.90 76% $1,131.35 °--- ---------- $0.85 PER If -- --- - - - - -------------------- --- • ------ 5,525.00 ----- --------- --- - -- --- 4,194.00 ---------------------- 0.00 0.00 4,194.00 1,331.00 1 Thermoplastic Turn Arrows $5,500.00 $5,500.00 -- -•---- ----- •- --- - -- $0.00 - - -- - ---- $0.00 $5,500.00 100% $0.00 -------------------- $125.00 PER Each - - - -- ----- --- - - - - -- 44.00 44.00 - -$600. 0.00 0.00 44.00_ 0.00 13 24" Thermoplastic Stop Bars p p $600.00 $600.00 - 0 $0.00 $0.00 $600.00 __ 100% $0.00 -------------------- $10.00 PER If - -- ------------ ------ ---- --- - ----- 60.00 - - ------ 60.00 0.00 0.00 60 -00 0.00 14 8" Thermoplastic Stripes p pe $200.00 $200. $200.00 0.0 - $0.00 -- $0.00 - 2 00 $200.00 10 a 100 /° $0. - $0.00 -- ----------------------------------------------------------- $2.00 PER If 100.00 --------------------------- 100.00 0.00 0.00 100.00 0.00 15 12" Yellow Therplastic Striping $1,164.00 $1,824.00 $0.00 $0.00 $1,824.00 157% ($660.00) --------------------------------------------------------- $4.00 PER If -- 291.00 -- ----- ---- - - - - -- • 456.00 - - - -- - -- -- - 0.00 0.00 456.00 - 165.00 16 Project Allowance $5,000.00 $0.00 . °- $0.00 $0.00 --- ------ --- - -- -$0.00 - -- - - --0% - - $5,000.00 $5,000.00. PER Is 1.00 ...................... ........................................ 0.00 ------------- - - - - -- ...................... - -- ------------ 0.00 ---------------- - - - - -- ...................... •-------- ••----- •• - - -- ------- - - - - -- 0.00 --------------- - - - - -- ..................... ..................... -------------- - - - - -- 0.00 ------------------ - - - - -- ................................... ....... ...... --- ---------------- ----------------- - - - - -- ---- - - - - -- ---- - - - - -- 1.00 ----------------- - - - - -- ............ ........... ------ - - - - -- ---- - - - - -- ---------- - - - - -- - - - - -- ----------------- ................. - --------- - - - - -- --------------- -- TOTALS $368,059.20 $359,428.95 $0.00 $0.00 $359,428.95 98% $8,630.25 .+�.,.,....,r.� w�• rnvv_ Quantum Software Solutions, Inc. Document CONTINUATION PAGE PROJECT: Payment Application containing Contractoes signature is attached. 1206 Owasso Street Repair Page 2 of 3 APPLICATION DATE OF APPLICATION: PERIOD THRU: PROJECT #s: A B D F-E F G SCHEDULED COMPLETED WORK STORED TOTAL % AMOUNT AMOUNT ITEM # WORK DESCRIPTION AMOUNT MATERIALS COMPLETED AND COMP PREVIOUS THIS PERIOD (NOT IN D OR E) STORED (G / C) PERIODS (D+E+ F) QTY $AMT 1 Type 1 Pavement Repair $169'950.00 $140,625.00 $0.00 $0.00 $140,625.00 83% ........ $75-00 PER sy ........................................ 2,266-00 1,875.00 0.00 0.00 1,875.00 2 Install Curb and Gutter $4,620-00 ........... $4,620.00 ...................................................................... $0.00 $0.00 $4,620.00 .......... 100% $33.00 PER If --- - ---- ---- ---------------- ---- 140.00 --------- 140.00 0.00 0.00 140.00 3 Remove and Replace Curb and - $1,000.00 --------- $1,250.00 - - -- -- ---- ------ ----- -------- $0.00 ----------------- - $0 - -- ------- $1 250.00 -- - - --25% 1 Gutter .00 $50.00 PER If ---------- ------------ --- 20.00 ........•... 25.00 0.00 0.00 25.00 4 1 nstali Concrete Valley Gutter $3,900.00 $11,100.00 - . -------------- ----- $0.00 ----------- $0.00 --- --- --- ___-- ___- ___1___00.0_ - $11,100.00- 11"I 00.00 -- - -- 285% $60.00 PER If 65.00 . -- -------- 185.00 0.00 0.00 185.00 5 2" Edge Mill - $2 0,000.0 0 ------ ----- $3,50 . 0.00 . .............. $0.00 .. ...... ... ... ............. $0 . .00 .............. .. ........ $3 . 600.00 .. ..18% --------------------- $5. - DO -------- PER - sy --------------- ------ --- 4,000.00 -------------- ---------- 700.00 0.00 0.00 700.00 6 Asphalt Pavement Rout & Crack $2,625.00 ------ - $12,505.50 -------------- $--- 0.00 - - -- -------------- $0-.00 ------------ ---- -------- $12-,505.50-- ---- -- ---476-% - Sea] ------------------------------------------------ $1.76 PER sy ...... 1,500.00 ------------- 7,146.00 0.00 0.00 7,146.00 7 Asphalt Pavement Fog Sea[ $30,332.70 $62,895.60 $0.00 ---------------------- $0,00 -------------------------------- $62,895.60 207% ..................... $0. , 45 -------- PER - sy --------------- ------ --- - 6 - 7,406.00 ---------- ---- - 139,768:00 0.00 0.00 139,768.00 8 Asphalt Pavement Microsurfacing $98,675.00 --- --- $98,675.00 ----- MOO ..... -.$0-.0 0 . - -- -- -- ---- •---- °--- $98,675.00 - .- --- '100 . % ....... ....... $5. - 00 -------- PER sy ----- -- ...... ------ --- . ........ . . 19 - ,735.0 . 0 -------- -.. 19, 735.00 --- 0.00 0.00 19,735.00 9 Plowable Fill $10,000.00 . -------- $0.00 ..... $0.00 ....... $O. . 00 ................... $0. - 00 •- 0% ......... ------ $100.00 - - ----- PER cy - --------- 100,00 ------ 0.00 0.00 0.00 0.00 10 4" Yellow Thermoplastic c Striping $9,796.25 $12,568.95 --------------------- ---------------------- $0.00 -------------------------- $0.00 ------------ $12,568.95 -- 128% $0.85 PER If 11,525.00 - 14,787.00 0.00 0.00 14,787.00 - SUB-TOTALS $350,898.95 $347,740.05 $0.00 $0.00 $347,740-05 99% H BALANCE TO COMPLETION (C-G) 3 Final 08/2912012 08/29/2012 I RETAINAGE (If Variable) $29,325.00 391.00 .................. -------------- $0.00 3.00 ---------------------- --------- ------- ($250.00) ------------ I --------- --------------- ($7,200.00) .120.00 ..................... ................ $16,500.00 1'300.00 ($9,880.50) 5,646.00 --------------------- ----------------- ($32,662.90) 72,362.00 --------------------- ------------ $0.00 .00 . ................. $10,000.00 00.00 .............. ...... . ............... ($2,772.70) - 3,262.00 $3,158.90 -��d Quantum Software Solutions, Inc. Document CONTINUATION PAGE Page 3 of 3 PROJECT: 1206 APPLICATION #_ 3 Final Owasso Street Repair DATE OF APPLICATION: 08/29/2012 Payment Application containing Contractors signature is attached. PERIOD THRU: 08/29/2012 PROJECT #s: A B C D E F G H [ SCHEDULED COMPLETED WORK STORED TOTAL % BALANCE RETAINAGE AMOUNT AMOUNT ITEM # WORK DESCRIPTION AMOUNT MATERIALS COMPLETED AND COMP TO (If Variable) PREVIOUS THIS PERIOD (NOT IN D OR E) STORED (G / C) COMPLETION PERIODS (D + E + F) (C -G) QTY $AMT 11 4" White Thermoplastic Striping $4,696.25 $3,564.90 $0.00 $0.00 $3,564.90 76% $1,131.35 .... . ..... .. $0.85 PER if .. ----------------------- --------- 5,525.00 - - - - -- 4,194Y00 •• - --- 0.00 0.00 4,194.00 1,331.00 12 Thermoplastic Turn Arrows $5,500.00 $5,500.00 $0.00 $0.00 $5,500.00 100% $0.00 "' - °•- .......... $125.00 ^ PER Each --- -- -- -- ------ 44.00 -- --- - ----- ----- - - - - -- 44.00 --- - - ---- ----- 0.00 0.00 44.00 0.00 13 24" Thermoplastic Stop Bars p $600.00 - $600.00 $0.00 $0.00 600. 0 " $600.00 100% o - $0. $0.00 --- -- ---------- $10.00 PER If 60.00 60.00 0.00 0.00 60.00 0.00 14 8" Thermoplastic Stripes $200.00 $200.00 - -------------- $0_C10 - - $0.00 $ - $200.000 0 1 10 00% - - --- - ----------- .00 ----------------- - --• -••.. $2.00 PER If ...I------- ------------------------------------------ 100.00 ------------------------ 100.00 0.00 0.00 100.00 0.00 15 12" Yellow Therplastic; Striping $1,164.00 -- - -- $1,824.00 --------------------------------------------------------- $0.00 $0.00 ----------------------- $1,824.00 157% --- ---- - -- --- ......... ($660.00) •... $4.00 PER If 291.00 456.00 0.00 0.00 456.00 - 165.00 16 Project Allowance $5,000.00 $0.00 $-- O-.- O D $- Q-.•0-0 0- 0 /a _ ------ --••$-5-,- 0--0-0- - .°00 - -- ----------------- $5,000.00 PER Is -1.00 ..... .................. 0.00 ---- ------ ---- -- ---- -- ............. ••-•-- •....- ............................... 0.00 ---- - - - - -- -- ---- --- -- --- -- - - - - -- --....•- -•_...._.._ 0.00 ------------ -- - - - - -- ----------------------------- ._....._............ . .. •-•.............. 0.00 ---------------- - - - - - -- ............••... - ••••................... ......-- --------- - - - - -- --- - - - - - -- .......... .......... -- -- - - - -- 1.00 ----------------- - - - - -- ....................... ....................... --------- ------- - - - - - -- ---- - - - - - -- ................. ................. --------------- -- TOTALS $368,059.20 $359,428.95 $0.00 $0.00 $359,428.95 98% $8,630.25 Quantum Software Solutions, Inc. Document CONTINUATION PAGE Page 2 of 3 PROJECT: 1206 APPLICATION #: 3 Final Payment Application containing Contractor's signature is attached_ Owasso Street Repair DATE OF APPLICATION: 08129/2012 PERIOD THRU: 08/29/2012 PROJECT #f.5: A B C D E F G H 1 COMPLETED WORK ITEM # WORK DESCRIPTION SCHEDULED AMOUNT STORED MATERIALS TOTAL COMPLETED AND % COMP BALANCE TO RETAINAGE (If Variable) AMOUNT AMOUNT PREVIOUS THIS PERIOD (NOT IN D OR E) STORED (G / C) COMPLETION QTY $AMT PERIODS (D + E + F) (C -G) 1 Type 1 Pavement Repair $169,950.00 $140,625.00 $0.00 $0.00 $140,625.00 83% $29,325.00 $75.00 PER sy 2,266.00 1,875.00 0.00 0.00 1,875.00 391.00 2 Install Curb and Gutter $4,620.00 $4,620.00 "__ ______ $0.00 _________'.•__ " "_' "' $0.00 --- -• -... $4,620.00 - - --100% ------- -- - --- -$ $0.00 ------- - - - - -- $33.00 PER If - -- ------ ---- •-- --- --------- - - -- -- -------------------------------------------------- 140.00 140.00 •$1,250.00 0.00_ 0.00 140.00 0.00 3 Remove and Replace Curb and Gutter $1,000 -00 __ $Q•00 -- -` -- $ .0 $Q.00 ° ___---- 1,25Q00 - - 125% ----------------------- ($250.OD) ----------------- ----- -- ---- - -- $50.00 PER If ------------ ----- ----------------- - -- - -- 20.00 - - - -- --- - - - - -- 25.00 0.00 0.00 25.00 -5.00 4 Install Concrete Valley Gutter $3,900.00 $11----------------------------------- ,10000 $O .DO "" " "-- " "" $0.00 $11,100.00 285% $60.00 PER ff __ ,fi5YQ0_______' 185.04 0.00 0.00 185.00 - 120.00 5 2" Edge Mill 9 $20,000.00 $3,500.00 $D.00 .. $0..0 $0.00 .._. --- •--•500. -------- -- $3,500.00 ---- --- --- 1$% ------- $16,500.00 -- --------------- -- -- ------------ $5.00 PER sy - -- --- - - - - -- ......-.._.... ......_.........._............. 4,000.00 700.00 ..... 0.00 0.00 700.00 3,300.00 6 Asphalt Pavement Rout & Crack Seal $2,625.00 $12,505.50 $0 $0.00 _12, -5.50 $12,505.50 47 - -- 47fi% .......... ___---------- ($9,880.50) _____________ ......................... $1.75 PER sy ------ ----- --------- --- - - - - -- - -- 1,500.00 ------ - -- --- ---- 7,146.00 0.00 0.00 7,146.00 - 5,646.00 7 Asphalt Pavement Fog Seal $30,332.70 $62,895.60 " " "`° ____.___ $0.00 _ $0.00 $62,895.60 207% ($32,562.90) ------- -------- $0.45 PER sy -- -- - - --- -- ... .. 67,406.00 ........... . 139,768.00 0.00 0.00 139,768.00 - 72,362.00 8 Asphalt Pavement Microsurfacin P $98,675 -00 $98,675.00 0•� $0.0_ $0.40 ---------- __ $98,675.x0 __________ 100% __ ______ $0.00 $5.00 PER sy-------- - - - - -- - 19`735.00 19,735.00 0.00 0.00 19,735.00 0.00 9 Flowable Fill $10,000.00 _____________ __________ ------ ___ ___ __ __ $___1n,__an_______ a.ao --- _ ----- --- - --- -- $100.00 PER cy --- --- - -- --- ----- -- --- ------ --- --- - -- --- 100.00 ------- 0.00 0.00 0.00 0.00 100.00 10 4" Yellow Thermoplastic Striping $9,796.25 $12,568.95 $o.00 $0. $0.00 $12,5 8.9 $12,568.95 128% --- ---- ---- ------ - - -- -- ($2,772.70) --------------- -- $0.85 PER If 11,525.00 14,787.00 0.00 0.00 14,787.00 - 3,262.00 SUB - TOTALS $350,898.95 $347,740.05 $0.00 $0.00 $347,740.05 99% $3,15$.9Q CONTINUATION PAGE Quantum Software Solutions, Inc. Document CONTINUATION PAGE Page 3 of 3 PROJECT: 1206 APPLICATION #: 3 Final Payment Application containing Contractor's signature is attached. Owasso Street Repair DATE OF APPLICATION: 08/29/2012 PERIOD THRU: 48/29/2012 PROJECT #s: A B C D E F G H STEM # WORK DESCRIPTION SCHEDULED COMPLETED WORK STORED TOTAL % BALANCE RETAINAGE AMOUNT AMOUNT AMOUNT MATERIALS COMPLETED AND COMP TO (If Variable) PREVIOUS THIS PERIOD (NOT IN D OR E) STORED (G / C) COMPLETION PERIODS (D + E + F) (C-G) QTY $AMT 11 4" White Thermoplastic Striping $4,696.25 $3,564.90 $0.00 $0.00 $3,564.90 76% $1,131.35 $0 -85 PER If 5,525.00 4.194.00' .................... ......p ..•- - °---. 0.00 0.00 4,194.00 1,331.00 12 Thermoplastic Turn Arrows $5,500.00 $5,500.00 " " " "" 0.0 "" $0.00 . .......... " " "" " $0.40 .............. •- --.___._ $5,500.04 .......... ....................... . 100% $0.00 _..__----_---_- $125.00 PER Each 44.00 44.00__ - -- ------ - - - - -- ----- ------ ---------- ----- - - - --- -- 0.00 0.00 44.00 0.00 13 24" Thermoplastic Stop Bars $600.00 $600.00 $0.00 $4.00 $boo -oa 100°i° ................. . .. $0.00 ................. $10.00 PER If ------------------ - -------------------------------------- 60.00 60.00 I ---- -- --- ----- -- - - - - - -- I - ---------- 0.00 0.00 60.00 0.00 4 8" Thermoplastic Stripes $200.00 -- --- -- ---- $200.04 -- -- -- -- ---- --- -- - - - -- $0.00 I - -- - -- $0.00 $200.00 ----------------------- $ . 100% $0.00 $2.00 PER If --------------- ----------------------------------- 100 -00 100.00 0.00 4.00 100.00 0.00 15 12" Yellow Therplastic Striping $1,164.00 $1,824.00 $4.00 $0.00 $1,824_Q0 15 o ____________ 1S7 /° ($66Q.00) _________________ $4.00 PER If ..................... ...... ... ............... . .• - -• ...................... 291.00 _ 456.00 --_..._......_ 0.00 0.00 456.00 165.00 6 Project Allowance $S,000.QO $0.40 . ------ ---- -"- - -- $4.44 --- -- -- -- ---- -"0 " -0 $0.04 --•--- •---- ------ - -- --- $4.00 -- --- -•--• ---- - - - - -- - - - -- o °i° $s,00a.oa --------------- -- $5,000.00 PER Is 1.00 0.00 0.00 0.00 0.00 1,00 ................ ...... - - - -- ......... -- - --- --- - ----- --- --- ............ ......... ------ ------ ------ - - - - -- - - -- - -- - -- - ---- ----- - - - - -- ---- - -- - --- .... ............... ----------------- ................. TOTALS $368,059.20 $359,428.95 ------------------------------------ $0.00 -------- - - - - -- - -- -- -- $0.00 - ---------- ---- -- -• --.. --•-----------.-_.._...... $359,428.95 ..._.....- --- -- ----- ----- -- - - - - -- ..._........................... 98% $8,630.25 ----------------- ................. CONTINUATION PAGE Quantum Software Solutions, Inc. Document STATE OF OKLAHOMA COUNTY OF CLAIM OR INVOICE AFFIDAVIT )SS } The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, -Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claire have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. r-iu LA 0 V? t-4 Contractor or Supplier Subscribed and sworn to before me this W day of f &' •' S' 0r)_' Notary Public Commission #�,% My Commission Expires: Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission. # My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. AGREEMENT 0212 00300 - Page 10 of 13 Cl I nTheCity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: FY 2012 -2013 Street Rehabilitation Program State Bid Contract Award - Crack Sealing DATE: September 28, 2012 BACKGROUND: The Capital Improvements Fund allows for the expenditure of funds to maintain, repair and /or resurface residential and non - residential roadways. Street rehabilitation sites are evaluated and selected based on a comprehensive assessment of roadway conditions. The selection process aims to maximize the taxpayer's return on investment by increasing roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway driving conditions and public safety. Based on information gathered from last year's street rehabilitation program, alternatives were developed to further maximize taxpayer funds through the use of the state bid contract for crack sealing. Crack sealing is a method by which cracks in streets are cleaned and filled using a bituminous tar product which seals and extends the life of the road. Last year, the city had approximately 7,000 linear feet of crack sealing completed at a cost of $1.75 per linear foot. Included in the FY 2012 -13 Street Rehabilitation Program, the city intends to crack seal approximately 79,000 linear feet at a cost of .57 per linear foot, utilizing the state bid contract. By amending the current bid structure and seeking services through contractors directly, there is a projected savings in the amount of approximately $93,000. FUNDING: Funding for this phase of the FY 2012 -2013 Street Rehabilitation Program is included in the Capital Improvements Fund. RECOMMENDATION: Staff recommends City Council approval to purchase crack sealing for the FY 2012 -2013 Street Rehabilitation program in the amount $45,000 based on State bid contract SW 10816 addendum #2 pricing. ATTACHMENT: A: SW 10816 addendum #2 State Bid Contract for crack sealing B: Location Map DCS Solicitations Public Search Solicitation Detail Please use the 'Notify Me' button to be automatically made aware of any amendments to this particular solicitation. If you would like to be electronically notified of future opportunities for this or other type commodities, you will need to register with Central Purchasing by clicking on 'Vendor Registration' link. Agency: Central Purchasing Division Solicitation Number: SW Number: SW816 SW816 Description: Bituminous Pavement Crack/Joint Sealant Buyer: Lisa Bradley Closing Date: 12/0912009 Award Date: 02/15/2010 Contract Period Starting Date: 02/15/2010 Agreement Period Starting Date: 02/15/2010 Attachments: Contract Type Mandatory Statewide Contract Period Ending Date: 02/14/2013 Agreement Period Ending Date: 02/14/2013 Status: Awarded Closing Date Status: Original Page 1 of 1 Attachment Title Attachment Type Pile Type Comments SW816- Bituminous Pavement Crack -Joint Sealant ........_._..._._ .............. .. ................_..................................................................................._......._......._........................................................................_.... Contract pdf SW816- Addendum #1 _...._......._......_ ....................._.............._....._....................._................_.......__.........._._.........................................................._............._........._.. Addendum pdf S W816- Addendum #2 ..............................- Addendum .... ....... .... ..... ... ................ ..........................._... _........_............. . ..... ................_........ pdf _.................. ..........................._... S W816- Addendum #3 _..._._ ......................................................................................._....................__...._..-.._..........................._.................._........................._.......... Addendum ........................._..... pdf SW816- Addendum #4 ............. _.__ .............................._........_.................. .................._...__....... _.............................................................._............................................................................................................ Addendum _...__......_ _......_....... _. _._..... pdf SW816 Addendum # 5 Addendum ..._._......................... pdf Categories- 30120000 Roads and landscape 30121500 Bituminous derivatives • Receive solicitation notifications automatically for all solicitations in this commodity! - register your organization with the State of Oklahoma at www.vendors.ok.gov, Note: beginning July 1 st, 2010, Central Purchasing will require suppliers to register with Central Purchasing prior to completion of award (read more). Failure to do so will delay contract award. • Reminder: It is the Bidder's responsibility to check the DCS /Central Purchasing website frequently for any possible amendments that may be issued. Central Purchasing is not responsible for a bidder's failure to download any amendment documents required to complete a solicitation. • If documents listed on this page do not meet your accessibility requirements, please contact DCS at (405) 522 -0955 and appropriate accommodations will be made. • If you are looking for a Contracting Officer's contact information, please click Buyers Contact List- . We recommend you use the latest version of Adobe Reader. If you need to download Adobe Reader, here is a link to the Adobe WebSite. https:// www. ok. gov/ dcs/ solicit / app /solicitationDetail.plip ?canID =103 9/24/2012 CONTRACT State of Oklahoma Dispatch via Print I Vendor ID 0000073669 KEYSTONE SERVICES INC ATTN STEVE SHERMENT PO BOX 218 Contract ID Page 0000000000000000000002582 4 of 8 Contract Dates Currency Rate Type Rate Date 07101!2010 to 02114/2012 USD CRRNT PO Date Description: Contract Maximum Bituminous Pavement 0.00 Allow Open em a erence TYPE: STATEWIDE Final = The price is final after adjustments Hard Apply adjustments regardless of other adjustments Skip Skip adjustments if any other adjustments have been applied BIXBY OK 7400 8-0218 Tax Exem t? Y Tax Lxem t ID.736017987 Minimum Order Maximum ! Open Line # item IDlitem Dose Qtv _ Amt Qty Amt Contract Base Pricing 1.37000 LB 0001 23 1000012578 1.00 0.00 0.00 0.00 SERVICE: Z5 Type B Bituminous PavementtGrack Joint Sealant Contract Base Pricing 1.32000 LB 0001 24 1000012579 1.00 0.00 0.00 0,00 SERVICE: Z6 Type B Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 1.32000 LB 0001 25 1000012552 1.00 0.00 0.00 0.00 SERVICE: Z7 Type B Bituminous PavementlCrack Joint Sealant Contract Base Pricing 1.37000 LB 0001 26 1000012557 1.00 0.00 0.00 0,00 SERVICE: Z8 Type B Bituminous PavementlCrack Joint Sealant Contract Base Pricing 1.37000 LB 0001 27 1000012553 1.00 0.00 0.00 0.00 SERVICE: Z8 Type B Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 1.32000 LB 0001 28 1000012573 1.00 0.00 0.00 0.00 SERVICE: Zi Routing Bituminous PavementlCrack Joint Sealant Contract Base Pricing 0.17000 LF 0001 29 1000012574 1.00 0.00 0.00 0.00 SERVICE: Z2 Routing Bituminous PavementlCraok Joint Sealant Final = The price is final after adjustments Hard Apply adjustments regardless of other adjustments Skip Skip adjustments if any other adjustments have been applied CONTRACT i State of Oklahoma Vendor ID 0000073669 KEYSTONE SERVICES INC ATTN STEVE SHERMENT PO BOX 218 BIXBY OK 74008 -0218 ilicnnfrrh vin Prins' Contract ID Page 0000000000000000000002582 5 of 8 Contract Dates Currency Rate Type Rate Date 0710112010 to 0211412012 USD CRRNT PO Date Description: Contract Maximum Bituminous Pavement 0.00 [low pert tem eference TYPE: STATEWIDE _ Qty _. Tax Exam t? Y Tax Exempt ID;736017987 Minimum Order Maximum! Open Line iFltem ID! €tern DOS. _ Qty _. Amt Qty Amt Contract Base Pricing 0.17000 LF 0001 30 1000012575 1.00 0.00 0.00 0.00 SERVICE: Z3 Routing Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 0.17000 LF 0001 31 1000012551 1.00 0.00 0.00 0.00 SERVICE-": Z4 Routing Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 0.17000 LF 0001 32 1000012580 1.00 0.00 0.00 0.00 SERVICE: Z5 Routing Bituminous PavemenUCrack Joint Sealant Contract Base Pricing 0.17000 LF 0001 33 1000012581 1.00 0.00 0.00 0.00 SERVICE: Z6 Routing Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 0.17000 LF 0001 34 1000012582 1.00 0.00 0100 0.00 SERVICE: Z7 Routing Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 0.17000 LF 0001 35 1000012583 1.00 0.00 0.00 0.00 SERVICE: Z8 Routing Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 0.17000 LF 0001 36 1000012584 1.00 0.00 0.00 0.00 SERVICE: Z9 Routing Bituminous PavemenUCrack Joint Sealant Final = The price is final after adjustments Hard = Apply adjustments regardless of other adjustments Skip = Skip adjustments If any other adjustments have been applied CONTRACT State of Oklahoma R Vendor ID 0000073669 KEYSTONE SERVICES INC ATTN STEVE SHERMENT PO BOX 218 BIXBY OK 74006 -0218 Disnafrh via Print Contract ID Page 0000000000000000000002582 of 8 Contract Dates Currency _7 Rate Type hate Date 0-110112010 to 02114/2012 USD CRRNT PO Date Description: Contract Maximum Bituminous Pavement 0.00 Allow Open Item a erence TYPE: STATEWIDE 0.00 Final = The price is final after adjustments Hard = Apply adjustments regardless of other adjustments Skip = Skip adjustments if any other adjustments have been applied Minimum Order Maximum 1 Open Line # Item IDtttem Desc qty Amt Qty Amt 43 1000012558 1.00 0.00 0.00 0.00 SERVICE: Z7 Traffic Control (2 Lane Roadway) Bituminous Pavement CrackiJoint Sealant Contract Base Pricing 667.00000 DA 0001 44 1000012559 1.00 0.00 0.00 0.00 SERVICE: Z8 Traffic Control (2 Lane Roadway) Bituminous Pavement Crack /Joint Sealant Contract Base Pricing 701.50000 DA 0001 45 1000012560 1.00 0.00 0.00 0.00 SERVICE: ZJ Traffic Control (2 Lane Roadway) Bituminous Pavement Crack/Joint Sealant Contract Base Pricing 701.50000 DA 0001 46 1000012561 1.00 0.00 0.00 0.00 SERVICE: Z1 Traffic Control (interstate) Bituminous Pavement Crack/Jofnt Sealant Contract Base Pricing 1,092.60000 DA 0001 47 1000012562 1.00 0.00 0.00 0.00 SERVICE: Z2 Traffic Control (Interstate) Bituminous Pavement Crack /Joint Sealant Contract Base Pricing 862.50000 DA 0001 48 1000012563 1.00 0.00 0100 0.00 SERVICE: Z3 Traffic Control (interstate) Bituminous Pavement Crack/Joint Sealant Contract Base Pricing 1,063.75000 DA 0001 49 1000012564 1.00 0.00 0,00 0.00 SERVICE: Z4 Traffic Control (interstate) Bituminous Pavement Crack/Joint Sealant Contract Base Pricing 1,150.00000 DA 0001 Final = The price is final after adjustments Hard = Apply adjustments regardless of other adjustments Skip = Skip adjustments if any other adjustments have been applied MIaMBIP Bol FT I I 6t ST ak rj OR tT #0111 96 J 11 ffz, AC ult === CRACK SEAL COD nTh.ity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Adoption of Updated City of Owasso (Tulsa County) FEMA Documents FIS and FIRM Data DATE: September 28, 2012 BACKGROUND: The Federal Emergency Management Agency coordinates the federal government's role in preparing for, preventing, mitigating the effects of, responding to, and recovering from all domestic disasters, whether natural or man -made, including acts of terror. The National Flood Insurance Program (NFIP) was created by the United States Congress in 1968 through the National Flood Insurance Act of 1968 (P.L. 90 -448). The program enables property owners in participating communities to purchase insurance protection from the government against losses from flooding. This insurance is designed to provide an insurance alternative to disaster assistance to meet the escalating costs of repairing damage to buildings and their contents caused by floods. Participation in the NFIP is based on an agreement between local communities and the federal government, which states that if a community will adopt and enforce a floodplain management ordinance to reduce future flood risks to new construction in Special Flood Hazard Areas (SFHA) the federal government will make flood insurance available within the community as a financial protection against flood losses. The SFHAs and other risk premium zones applicable to each participating community are depicted on Flood Insurance Rate Maps (FIRMS) with study details included in the Flood Insurance Studies (FIS). The Mitigation Division within the Federal Emergency Management Agency manages the NFIP and oversees the floodplain management and mapping components of the program. The intent of this program is to reduce flood damage through community floodplain management ordinances and provide protection for property owners against potential losses through an insurance mechanism that requires a premium to be paid for the protection. In order for a community to continue membership in the NFIP and flood insurance to remain available to residents, adoption of the updated FIRMs and FIS is required. UPDATED FIRMS AND FIS: The city limits of Owasso are contained on five (5) floodplain maps. In the summer of 2012, FEMA issued a revised FIS and a revision to a majority of the panels for Tulsa County, including two (2) floodplain maps. The new maps were generated from updated data in the area and corrections to calculations to the previous panels issued in 2009. The 2009 maps were found to have errors and /or information that were omitted when the maps were printed. The changes that we have found through a side -by -side comparison are as follows: Tulsa County Panel 0139 1. There are several areas on Elm Creek that have been removed from the 100 -year and 500 -year floodplains. These areas occur between 129th East Avenue and the north side of 76th Street North. (See Attached Exhibit 1 and 2 for the 2009 maps and Exhibits 1 A and 2A for the revised 2012 maps) Tulsa County Panel 0138 1. Ranch Creek Floodplain north of 86th Street North - stream cross - sections have been re- labeled due to errors in sequencing. (not shown by exhibit) 2. The Owasso Wastewater Treatment Facility - has all three (3) clarifiers removed from the 500 -year floodplain. (See Attached Exhibit 3 for the 2009 map and Exhibit 3A for the 2012 map) 3. A portion of the property along the frontage road, east of U.S. Hwy 169 and south of 76th Street North, has been removed from the 100 -year and 500 -year floodplain elevation. (See Attached Exhibit 4 for the 2009 Map and Exhibit 4A for the 2012 map. PUBLIC ANNOUNCEMENT OF PROPOSED ORDINANCE: The proposed ordinance adopting the revised maps was introduced at the September 18, 2012 City Council meeting. EXISTING FLOODPLAIN ORDINANCE: In July 2009, the Owasso City Council adopted Ordinance No. 942, which established a new floodplain ordinance in Chapter 17 of the Owasso Zoning Code. The action adopted new flood damage prevention measures and repealed all other ordinances. The ordinance also adopted the most recent FEMA floodplain maps that delineated the current floodplain areas. On February 21, 2012, City Council passed Ordinance No. 1001 which amended the previous flood plain ordinance, Ordinance No. 942. RECOMMENDATION: Staff recommends City Council adoption of the new floodplain maps for areas within the Owasso Corporate limits located in Tulsa County and Ordinance No. 1013 referencing the new Tulsa County maps. ATTACHMENTS: 1. Ordinance No. 1013 2. Exhibits 1 A -4A: Excerpts from the 2012 Tulsa County FIRMS (showing changes) OWASSO, OKLAHOMA ORDINANCE NO. 1013 AN ORDINANCE AMENDING CHAPTER 17, FLOOD HAZARD REGULATIONS, OF THE OWASSO ZONING CODE, CODIFIED AS PART 12, PLANNING, ZONING & DEVELOPMENT, CHAPTER 17, FLOOD HAZARD REGULATIONS, ARTICLE III, GENERAL PROVISIONS, SECTION B, BASIS FOR ESTABLISHING THE AREAS OF SPECIAL FLOOD HAZARD, OF THE OWASSO ZONING CODE. WHEREAS, The Legislature of the State of Oklahoma has in 82 O.S §§ 1601 -1618, as amended, delegated the responsibility to local governmental units to adopt ordinances designed to minimize flood losses; and WHEREAS, The Owasso City Council deems it necessary for the carrying out of the purpose of said acts and of promoting the health, safety and general welfare of the community to enact an ordinance regulating the zoning of land within Owasso; and WHEREAS, Under FEMA regulations, the City of Owasso is mandated to adopt floodplain management measures that meet or exceed national Flood Insurance Program requirements; to include the adoption of new Digital Flood Insurance Rate Maps (DFIRM) for Tulsa and Rogers Counties when they become available from FEMA; and, WHEREAS, All requirements of Oklahoma Statutes, with regard to the amendment of this ordinance have been met. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: SECTION ONE (1): The Owasso Zoning Code, codified as Planning, Zoning & Development, in the Owasso Code of Ordinances, Part 12, Planning, Zoning & Development, Chapter 17, Flood Hazard Regulations, Article III, General Provisions, Section B, Basis for Establishing the Areas of Special Flood Hazard, shall be amended to read as follows: CHAPTER 17 ARTICLE III GENERAL PROVISIONS SECTION B. BASIS FOR ESTABLISHING THE AREAS OF SPECIAL FLOOD HAZARD The areas of special flood hazard identified by FEMA in a scientific and engineering report entitled, "The Flood Insurance Study for Tulsa County, Oklahoma and Incorporated Areas" with the accompanying Flood Insurance Rate Map (FIRM) are hereby adopted by reference and declared to be a part of this ordinance. The portion balance of the City of Owasso located within Rogers County identified in a scientific and engineering report entitled, "The Flood Insurance Study for Rogers County, Oklahoma and Incorporated Areas" dated April 3, 2012, with the accompanying Flood Insurance Rate Map (FIRM) are hereby adopted by reference and declared to be a part of this ordinance. This ordinance shall go into effect on April 3, 2012. SECTION TWO (2): REPEALER All ordinances or parts or ordinances or other sections in the Owasso Zoning code in conflict with this amendment are repealed to the extent of the conflict only. SECTION THREE (3): SEVERABILITY If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FOUR (4): DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION FIVE (5): CODIFICATION The City of Owasso Zoning Code, as codified in the Owasso Code of Ordinances, Part 12, Planning, Zoning and Development, Chapter 17, Flood Hazard Regulations, Article III, General Provisions, Section B, Basis for Establishing the Areas of Special Flood Hazard, is hereby amended as provided above. PASSED by the City Council of the City of Owasso, Oklahoma on the _ day of October, 2012 ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney 2 Doug Bonebrake, Mayor �� •fit i"", y :� + + - ,c w".141 f} a r r l } { `l 1 a • V as � , (" r#�i U u fit° tit ,; 33 LiMIT,O;F D;ETXILED >Sv�UDY'! i;y .,.4 Id 1< js s 'EXHIBIT 1 tkONE X, , Ij r !E, 73•R'D' +Siva F f !CMA$�R PD AREA y '(E 71[syr ST N " �t1 -a - ,.11{1 l t'�(' / �(�• '541 m ! a w".141 f} a r r l } { `l 1 a • V as � , (" r#�i U u fit° tit ,; 33 LiMIT,O;F D;ETXILED >Sv�UDY'! i;y .,.4 Id 1< js s 'EXHIBIT 1 76Tii`STREET PI r ' .tip t -- � �' { , �. ••. �reek j. �;6Q$ W lP ED . . J . • • '" Z` ;FROM- 590 -YEAR ,. ��; \ •' ; �'• �: 4•.r ; j' FLOODPU�1K AT lu r. J' .. - ,�,�`$ ��".:$a�i �• �, e.� •,'•• �. i�� lbw .v E;7x3.RDgSTREETt •� 1, �;:. ,. yet{( :ZONE AE, tg 03 _ bt w.i ►p,%*ubk. * " yc4?Ar+r�t�t .'r `yj3 �• ` ��?, ' 4 ' ` . 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Y' i •- � e�.'� � �Sl i+y� � fs "'� K .i Y w y� / ✓�a ,`. }�$ t•.. v I A ,:L �( 5" ta' -� �,�CF lr. -- . a ♦. •4•y 4/�, (+' :tf �4 '" aY °• • r 1 169 + ti1�K°'a"rr�' 'S G �.. �n �B!' �f Y.. •Y.l1 -l-r 'brts- a, §��-� �S •. :� r F• 1 ` rA+ a tS.- s -, ��- tlL,.____f� . , � . ? >rl '1t'JJT.�sT.7Ji. . !! V. ��ifl. :�•�t: "s'•.'�1`� V nTh.City Wit out Limits. TO: Honorable Mayor and City Council City Of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Acceptance of Funds and Supplemental Appropriation DATE: September 28, 2012 BACKGROUND: On April 17, 2012, Owasso Public Works Authority approved a Construction Agreement between the OPWA and Sam's Real Estate Business Trust for the construction of street, water, and sanitary sewer infrastructure improvements. Similar to development agreements that the City of Owasso /OPWA has entered into with other developments, Sam's would initially pay all costs incurred for the design and construction of the public improvements and be reimbursed from the sales tax generated from the development. The reimbursement would be made through the Owasso Public Works Authority and would only come from revenue generated from this site to include Sam's Club and any future businesses located on any of the out lots. In June 2012, city staff and Terra Acquisition Services initiated discussions with six identified property owners in order to acquire utility easements and right -of -way necessary for the public infrastructure improvements. With the exception of one parcel (Bowman property) of land, the utility easement, temporary construction easement, and right -of -way have been donated to the City of Owasso. In order to finalize the remaining parcel, Sam's Real Estate Business Trust has submitted a check in the amount of $21,420 for payment to acquire the utility easement contained within the Bowman property ($17,820) and payment to Terra Acquisition Services ($3,600) for the land acquisition services. Staff is proposing City Council approval of a budget amendment in order to make the funds available for expenditure in relation to the acquisition services and property purchased. This budget amendment would increase the Capital Improvement Fund revenues and appropriated expenditures by $21,420. RECOMMENDATION: Staff recommends City Council approval of a budget amendment increasing the estimated revenue in the Capital Improvements Fund by $21,420 and increasing appropriation for expenditures in the Capital Improvements Fund by $21,420. ATTACHMENT: A. Easement Acquisition Reimbursement B. Bowman Property - Offer Letter C. Location Map D. Terra Acquisition Services Invoice our Civil Engineering Solution Consulting Engineers, P.C. 815 West Main Oklahoma City, OK 73106 405 - 232 -7715 FAX 405 - 232 -7859 www.smcokc.com Civil Engineering Land Development Storm Water Management Tom L. McCaleb Terence L. Haynes Christopher D. Anderson Ole M. Marcussen ATTACHMENT A September 11, 2012 Roger Stevens Public Works Director City of Owasso Public Works Department 301 W. 2nd Avenue Owasso, OK 74055 918 - 272 -4959 Re: Easement Acquisition Reimbursement Willis Farms Addition / Sam's Club #6238 -00 Owasso, OK Dear Mr. Stevens, On behalf of Sam's Real Estate Business Trust and the proposed Willis Farms Addition (Sam's Club) Project, please find enclosed a check from Wal -Mart Stores, Inc. in the amount of twenty one thousand four hundred twenty dollars ($21,420.00) for payment to acquire the easements for the waterline and sanitary sewer .line extensions pursuant to the Terra Acquisition Services invoice ($3,600.00) and Bowman Offer Letter ($17,820.00). Please send us a copy of the payment receipts for our Project records. Thank you, SMC Consulting Engineers, P.C. � r%L Terence L. Haynes, P.E. Vice President Enclosures cc: SMC File No. 5173.00 IN PAYMENT WAL -MART STORES, INC. OF INVOICES TO 702 SW 8th Street Bentonville, Arkansas 72716 ITEM# 6626008 -B CHECK DATE CHECK NUM ER PAGE# 09/11/12 1/1 INVOICE DATE INVOICE NUMBER STORE NO. DOCUMENT TYPE GROSS AMOUNT DISCOUNTS NET AMOUNT 09/10/12 6238 05 -9000 404725232 21,420.00 0.00 21,420.00 /9999999989 Emergency Requests One Time V TOTALS 21,420.00 0.00 21,420.00 r o �� 1 fi nl� i o 0 c U IJL ��h� �- e _��PJ / +Vla_�� s ' ° f�y� � • - � ° ®:�, , ► �, /%Y� �! �ri� 1y�fl �ia7� _; _ WAL ARTZ XDO ES', IN,C � ajs 3 �.' 66 -156 702 S �8th� reea� , a +7�,' �£� 1 Ic�l�Lt`♦ ` >� xx"i""x ' M b w - �"`.:,.,,,u ,rux.k3C` Bento r asas 7271',6 tl, s "4e money E fue bet; Y3€€ y R" ,gypr " ._ VENDO NUMB(= HECDl E CEIUMBER w.." r, ^�• o �A �c PAY: TWENTY -ONE THOUSAND FOUR YND D T i '..Y DO LAR D NO CE TS4,, � NETAM®Ud,A 1/1%RT ST TRS, INS .. OFFER LETTER Dear: Joe and Shirley Bowman 1. 1515 E 96 Si.N Owasso, Ok 74055 ATTACHMENT B A water line extension project is planned for a development on the northeast corner of E 96 St N . and .N 129 E Ave. The project will require that the City of Owasso will acquire a utility easement across the property which you own. or in which you have an. interest. The agent presentirig,this letter has explained the pioject and its effects upon you and your property and is making an offer to acquire the utility easement from you in the naive of City of Owasso. Our offer is as follows: - To acquire permanent utility easement: $17,820.00 To acquire temporary construction easement: $4.00. The agent malting you the offer.is not authorized to change the amount. The above offer is the amount the City of Owasso has determined. to be the Fair Market Value of the part of your property needed inclusive of damages (if 'any) to your remaining property. This is a firm offer made according to statutory requirements; however; there is no prohibition against you donating the land for the right -of- -way; if you wish to do so. If it is necessary. for you to move any of your personal property, you will be given 90 days from the date .shown below to clear utility easement. Your consideration. of our purchase offer to buy your property will be appreciated. Yours very truly, Date: 4, Ma - , 1 Rogers Stevens, City of Owasso Public Works Director Written offer made by Date: �- Roy an Shirley Bowman rl is 6"" ATTACHMENT C BOWMAN UTILITY EASEMENT 9/27/12 0 North 7111S MAP IS FOR IN-FORlvl!A'rI0lT PURPOSE AND IS NOT TO aF-PP,F-SF--1,T'r -A.11-T ACCT IT' LATEAND TRUE SCkT-F-. USE OF THIS N4,A-P IS WITHOUT WARRANTY OR P-r-PP-F-SENT,,,TION 13-1?1 CITY OF OWASSO OF ITS ACCURACY. CITY OF OWASSO 1 1 1 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 ATTACHMENT D TO:CITY OF OWASSO Terra Acquisition Services INVOICE 7/31/2012 Proiect Name /Number Invoice # Owasso 96th Street Water Line Extension -01 City of Owasso Right of Way Acquisition & Easements Sams Water Line Project Services Rendered Easements & Documents Obtained Name Tract Fee Easements and documents obtained for waterline extension Property owner negotiations and document prep and delivery $3,600.00 Amount Due Payable upon receipt PLEASE MAKE NOTE OF NEW ADDRESS Seven C's Enterprises, Inc. FIN 26- 0377839 Please make checks payable to: Seven C's Enterprises, Inc. %Mike Craddock 8301 East 74th Place Tulsa, OK 74133 918 -605 -1436 Paid Due $0.00 $3,600.00 $3,600.00 V nTh.City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Tracy Townsend Captain- Owasso Police Department SUBJECT: 2013 Oklahoma Highway Safety Office Grant DATE: September 28, 2012 BACKGROUND: In February 2012, the Owasso Police Department applied for grant funding through the 2013 Oklahoma Highway Safety Office Grant Program. The purpose of the grant program is to provide Oklahoma law enforcement agencies with resources to reduce the number of injury/fatality collisions in the State of Oklahoma. The Oklahoma Highway Safety Office (OHSO) has notified City staff that $61,000 has been awarded to the Owasso Police Department. OHSO has designated $53,000 for overtime traffic enforcement that is to be directed towards speeding, aggressive drivers, and DUI (Driving Under the Influence) enforcement. OHSO has designated $3000 for operating costs which will be utilized to purchase Portable Breath Testing Devices for use in DUI enforcement. Additionally, OHSO has designated $5,000 for the purchase of two radar speed detection units. City staff anticipated this annual traffic safety enforcement grant and included the necessary funds in the FY 2012 -2013 budget. Partnering with OHSO to reduce collisions and impaired driving is consistent with objectives set forth in the Police Department's Strategic Plan. GRANT FUNDING: There is no match requirement for the grant award; however, the Police Department will be responsible for fuel and maintenance costs for police vehicles used during grant overtime traffic patrols. The grant is funded on a cost reimbursement basis. The Police Department will expend monies through its existing budget and then claim reimbursement from OHSO. In order to receive grant funding, the City of Owasso must enter into a contract with OHSO and provide resources to manage the grant. RECOMMENDATION: Staff recommends City Council acceptance of the 2013 Highway Safety Grant and authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office for management of the grant. ATTACHMENT: A. Contract as prepared by the Oklahoma Highway Safety Office PROJECT NO. SE- 13- 03- 06 -08, K8- 13- 03- 25 -08, CE- 13- 03 -24 -08 Page 1 of 10 TITLE OF PROJECT OKLAHOMA HIGHWAY SAFETY OFFICE GRANT AGREEMENT — PART I Owasso Traffic Enforcement GRANT EFFECTIVE DATE PROJECT NUMBER HIGHWAY SAFETY FUNDS OBLIGATED GRANT PERIOD FROM PROJECT TO !m1ra-1116walwA01; •D FROM QrtnhPr 11 TO September 30. 2013 AFFIDAVIT 111 11 1 111 11 • 111 11 111 11 State of Oklahoma, County of Tulsa. I, Rodney Ray of lawful age, being duly sworn, on oath say, that I am the duly authorized agent of the City of Owasso of Owasso, Oklahoma, for executing this grant with the Oklahoma Highway Safety Office (OHSO). I further state and agree to comply, to the best of my knowledge, information and belief, with all municipal, state and federal laws, regulations and directives governing grants including, but not limited to, those listed in this agreement. Referenced documents are on file at the OHSO. I further state that any and all claims for reimbursement under this agreement will be true and correct, that the work, services, or materials as shown by any claim will have been completed or supplied in accordance with the plans, specifications, orders, requests and all other terms of the grant prior to the filing of claims. I further state that I am the duly authorized agent of the grantee for the purpose of certifying the facts pertaining to the giving of things of value to governmental personnel in order to procure the grant or obtain payment, I am fully aware of the facts and circumstances surrounding the making of the grant and have been personally and directly involved in the proceedings leading to the procurement of the grant; and neither the grantee nor anyone subject to the grantee's direction or control has been paid, given or donated or agreed to pay, give or donate (to any officer or employee of the State of Oklahoma) any money or other things of value, either directly or indirectly, in procuring the grant or obtaining payment. In reviewing this grant agreement and the circumstances involved with its implementation, an opinion was derived by the undersigned that any negative environmental impact will be substantially outweighed by the projected benefits of this project. Date 20 Signature Title Subscribed and Sworn to, before me, this day of My Commission expires Commission Number Public 20 AFFIDAVIT State of Oklahoma, County of Oklahoma. I, Garry Thomas, of lawful age, being first duly sworn on oath say, that I am the duly authorized representative of the Governor of the State of Oklahoma and am duly authorized to carry out the statutory provisions of 47 O.S. 1971, Section 40 -107, and all other laws, regulations and directives, pertinent to highway safety in the State of Oklahoma to the best of my knowledge, information, and belief. Date 20 Signature Subscribed and Sworn to, before me, this My Commission expires Commission Number OHSO -P -2 (06/10) day of Director, Highway Safety Office Notary Public 20 PROJECT NO. SE- 13- 03- 06 -08, K8- 13- 03- 25 -08, CE- 13- 03 -24 -08 TITLE OF PROJECT Owasso Traffic Enforcement OKLAHOMA HIGHWAY SAFETY OFFICE GRANT AGREEMENT - PART I Page 2 of 10 Page Number Authorization.................... .... ............................... 1 Table of Contents .......................... ......................... 2 Project Summary ......................... .......................... 34 Budget Summary .................... ............................... 5 BudgetDetails ............................ ......................... 6 -7 Activity / Milestones .................... ............................... 8 -10 GENERAL AGREEMENTS - PARTII SPECIFIC AGREEMENTS - PART III ATTACHMENTS Project Director's Report Law Enforcement Activity Sheet OHSO -P -2a (07/07) PROJECT NO. SE- 13- 03- 06 -08, K8- 13- 03- 25 -08, CE- 13- 03 -24 -08 Page 3 of 10 Title of Project: Owasso Traffic Enforcement Project Number: SE- 13- 03- 06 -08, K8- 13- 03- 25 -08, CE- 13- 03 -24 -08 Responsible Agency: Owasso Police Department Reimbursement Information (where check is to be Project Director: Captain Tracy Townsend mailed): Phone Number: (918) 376 -1569 Payee: City of Owasso Address: 111 North Main Street Address: 111 North Main Street Owasso, OK 74055 Owasso, OK 74055 Fax: (918) 376 -1589 Email: townsend @cityofowasso.com OHSO Funds Obligated: $ 61,000.00 Other Funds Obligated: $ 0.00 Source of Other Funds: n/a Total of OHSO and Other Funds: $ 61,000.00 PROJECT SUMMARY NARRATIVE SECTION The following pages of this PROJECT SUMMARY NARRATIVE SECTION will contain: The Problem Identification, Project Goal, Project Description, Equipment and Equipment Justification, and Evaluation. The project objectives must be time- framed and measurable. The narrative also needs to include personnel utilization. PROJECT GOAL: The goal of this project is to reduce the number of unsafe speed KAB crashes in Owasso and Tulsa County by 3 %, from 553 in 2010 to 536 in 2013. PROBLEM IDENTIFICATION: A conservative estimate of the City of Owasso's current population is 30,000 people. Growth in retail /restaurant business, schools, and hospitals has resulted in additional traffic congestion and motor vehicle crashes. This growth continues to increase non - resident traffic which contributes to a strain on Owasso PD's resources. According to data from the Oklahoma Highway Safety Office, the City of Owasso ranks 18th in the state for total KAB crashes, 14th in unsafe speed KAB crashes, and 35th for alcohol - related KAB crashes. Total KAB crashes and unsafe speed rankings are above the state rate per 100 million vehicle miles traveled. PROJECT DESCRIPTION: The project will implement activities in support of National Highway Traffic Safety goals to reduce motor vehicle KAB crashes. Owasso officers will work shifts outside their normal work schedules on an overtime basis. Shifts will be scheduled to coincide with peak traffic hours; focusing on violations that may cause and /or contribute to the severity of motor vehicle crashes, particularly speed violations and impaired driving violations, additionally enforcement efforts will also include impaired motorcyclists. Officers may periodically conduct traffic safety checkpoints in order to stress occupant protection issues. The Owasso Police Department will partner with the OHSO by participating in a special combined emphasis enforcement project consisting of three specific enforcement "waves" scheduled during the project year. These special waves of enforcement will concentrate on occupant protection and impaired driving. There will be at least one (1) PI &E PROJECT NO. SE- 13- 03- 06 -08, K8- 13- 03- 25 -08, CE- 13- 03 -24 -08 Page 4 of 10 event for every month of the project year. The Owasso Police Department will support NHTSA's national goals and participate in the Click -It or Ticket and Drive Sober or Get Pulled Over mobilizations. The Project Director will submit monthly reports and claim submissions to the Highway Safety Office. The claim will include an officer activity log that denotes overtime hours worked, number and type of activities and written contacts issues for each particular funding source of the grant. The report will include the number and description of PI &E events conducted. Online reporting of activities connected with the special emphasis enforcement project will be submitted after each enforcement wave. Online pre and post reporting will be completed as part of participation in the Click -It or Ticket and Drive Sober or Get Pulled Over mobilizations. EQUIPMENT JUSTIFICATION: Funds will be available to purchase radar to be used in the apprehension and prosecution of speed violators. EVALUATION: At the conclusion of the project year, and no later than November 1, 2013, the Project Director will submit a Summary Report outlining the accomplishments and deficits of the project and will compare results to initial baseline data to determine whether the project's goals were met. BUDGET SUMMARY Page 5 of 10 Pages 1PROJECT TITLE: Owasso Traffic Enforcement Federal Fiscal Year: 2013 PROGRAM AREA Speed Project Number: SE- 13- 03- 06 -08, K8- 13- 03- 25 -08, CE- 13- 03 -24 -08 COST CATEGORY 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Annual Total ITEMS OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP YTD I. PERSONNEL A. Salaries P 3,822 5,775 3,823 3,823 3,823 3,823 5,775 3,822 3,823 5,775 3,823 3,823 51,730 A 0.00 B. Benefits P 93 142 94 94 94 94 141 94 94 142 94 94 1,270 A 0.00 II. TRAVEL A. In -State Travel P 0 A 0.00 B. Out -of -State Travel P p A 0.00 III. OPERATING COSTS P 3,000 3,000 A 0.00 IV. CONTRACTUAL P 0 COSTS A 0.00 V. EQUIPMENT P 5,000 5,000 A 0.00 MONTHLY TOTAL P 11,915 5,917 3,917 3,917 3,917 3,917 5,916 3,916 3,917 5,917 3,917 3,917 61,000 A 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 " ` ^P- "-- OH50 -P -2c (07/07) A = Actual Expenditures (To be completed by Project Director each month.) BUDGET DETAILS Page 6 of 10 Pages PROJECT TITLE: Owasso Traffic Enforcement Federal Fiscal Year: 2013 PROGRAM AREA Speed Project Number: SE-13-03-06-08, K8-13-03-25-08, CE-13-03-24-08 COST DESCRIPTION OF EXPENDITURE ITEMS MONTH TOTALS CATEGORY OCT NOV DEC JAN FEB MAR SEMI - ANNUAL ITEMS APR MAY JUN JUL AUG SEP ANNUAL I.A. 1. Salary for Speed Enforcement and PI &E efforts, (rate not to exceed 1.5 times regular hourly rate unless contractually required and pre- approved by OHSO). (SE-13- 03- 06 -08) P 2,440 2,440 2,440 2,440 2,440 2,440 14,640 A P 2,440 2,440 2,440 2,440 2,440 2,440 29,280 A I.A. 2. Salary for Impaired Driving Enforcement, (rate not to exceed 1.5 times regular hourly rate unless contractually required and pre- approved by OHSO). (K8- 13- 03- 25 -08) P 1,382 1,383 1,383 1,383 1,383 1,383 8,297 A P 1,382 1,383 1,383 1,383 1,383 1,383 16,594 A I.A. 3. Salary for Combined Enforcement, (rate not to exceed 1.5 times regular hourly rate unless contractually required and pre- approved by OHSO). (CE- 13- 03- 24 -08) P 1,952 1,952 A P 1,952 1,952 5,856 A 1. B. 1. Benefits for Speed Enforcement (not to exceed .0765 times rate of overtime pay unless contractually required and approved by OHSO.) (SE- 13- 03- 06 -08) P 60 60 60 60 60 60 360 A P 60 60 60 60 60 60 720 A 1. B. 2. Benefits for Impaired Driving Enforcement (not to exceed .0765 times rate of overtime pay unless contractually required and approved by OHSO.) (K8- 13- 03- 25 -08) P 33 34 34 341 34 34 203 A P 33 34 34 34 34 34 406 A P = Planned Budget OHSO- P- 2d(07/07) A = Actual Expenditures (To be completed by Project Director each month.) BUDGET DETAILS Page 7 of 10 Pages PROJECT TITLE: Owasso Traffic Enforcement Federal Fiscal Year: 2013 PROGRAM AREA Speed Project Number: SE- 13- 03- 06 -08, K8- 13- 03- 25 -08, CE- 13- 03 -24 -08 COST DESCRIPTION OF EXPENDITURE ITEMS MONTH TOTALS CATEGORY OCT NOV DEC JAN FEB MAR SEMI - ANNUAL ITEMS APR MAY JUN JUL AUG SEP ANNUAL I.B. 3. Benefits for Combined Enforcement not to exceed .0765 times rate of overtime pay unless contractually required and approved by OHSO. (CE- 13- 03- 24 -08) P 48 48 A 0 P 48 48 144 A 0 III. 1. 7 Portable Breath Testers (PBT's) (approximately $400.00 per unit) (K8- 13- 03- 28 -08) P 3,000 3,096 A 0 P 3,000 A 0 V. 1. Two Radar speed detection units. (Approximately $2,000.00 per unit) (SE- 13- 03- 06 -08) P 5,000 5,000 A 0 P 5,000 A 0 P A P A P A P A v V b OH50- P- 2d(07/07) A = Actual Expenditures (To be completed by Project Director each month.) ACTIVITY / MILESTONES Page g of 10 Pages PROJECT TITLE: Owasso Traffic Enforcement Federal Fiscal Year: 2013 PROGRAM AREA Project Number: 5E- 13- 03- 06 -08, K8- 13- 03- 25 -08, CE- Speed 13- 03 -24 -08 No. Activities MILESTONES 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP YTD 1. Hours of overtime traffic enforcement worked. (SE-13-03-06-08) P 84 84 84 84 84 84 84 84 84 84 84 84 1,008 A 0 2. Number of speed citations, target is 2 speed contacts per overtime hour worked. P 168 168 168 168 168 168 168 168 168 168 168 168 2,016 (SE- 13- 03- 06 -08) A 0 3. Number of other citations and written warnings issued. DO NOT INCLUDE SPEED P X X X X X X X X X X X ENFORCEMENTCONTACTS IN THIS X 0 NUMBER. (SE- 13- 03- 06 -08) A 0 4. Hours of overtime Impaired Driving Enforcement worked. (K8- 13- 03- 25 -08) P 47 47 48 48 48 48 47 47 48 48 48 48 572 A 0 of impaired driving a rrest. Target 7Num I /DWI /APC contact per 12 hours P 4 4 4 4 4 4 4 4 me worked. (K8- 13- 03- 25 -08) 4 4 4 4 48 A 0 P = Projected Activities A = Actual Activities Accomplished (To be completed by Project Director each month.) OHSO -P -2e ACTIVITY/ MILESTONES Page 9 of 10 Pages PROJECT TITLE: Owasso Traffic Enforcement Federal Fiscal Year: 2012 PROGRAM AREA Project Number: SE- 13- 03- 06 -08, K8- 13- 03- 25 -08, Speed CE- 13- 03 -24 -08 No. Activities 1st Quarter MILESTONES 2nd Quarter 3rd Quarter 4th Quarter Total OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP YTD 6. Number of other citations and written warnings issued. Two contacts per hour. DO P X X X X X X X X X X X X NOT INCLUDE IMPAIRED 0 ENFORCEMENTCONTACTS IN THIS NUMBER. (K8-13-03-25-08) A 0 7. Number of Combined Enforcement hours worked. (CE- 13- 03- 24 -08) P 67 67 67 201 A 0 8. Total number of written contacts issued. (CE- 13- 03- 24 -08) P X X X 0 A 0 9. Number of PI &E activities (to include media contacts, safety presentations, etc.). P X X X X X X X X X X X X 0 A 0 10. Submit monthly claims to OHSO, including a breakdown of enforcement activity. P 1 1 1 1 1 1 1 1 1 1 1 1 12 A 0 P = Projected Activities A = Actual Activities Accomplished (To be completed by Project Director each month.) OHSO -P -2e (07/07) ACTIVITY / MILESTONES Page 10 of 10 Pages PROJECT TITLE: Owasso Traffic Enforcement Federal Fiscal Year: 2012 PROGRAM AREA Project SE- 13- 03- 06 -08, K8- 13- 03- 25 -08, Number: CE- 13- 03 -24 -08 Speed MILESTONES No. Activities 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total OCT NOV I DEC JAN FEB MAR APR MAY JUN JUL I AUG SEP YTD 11. Support NHTSA's national goals and participate in the National Click It Or Ticket P X X and Drive Sober or Get Pulled Over Mobilizations including pre and post A mobilization reporting. 12. Submit Project Evaluation Summary to X -T- CHSO by November 1, 2013. P (2013) A P A P A P A P = Projected Activities A = Actual Activities Accomplished (To be completed by Project Director each month.) OHSO- V nTh.City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Julie Trout Lombardi City Attorney SUBJECT: Payment of Commissioners' Award, Commissioners' Fees, poundage and any other assessed court fees in City of Owasso v. DeBoer et al DATE: September 28, 2012 BACKGROUND: On August 21, 2012, the City Council approved Resolution 2012 -08 authorizing condemnation proceedings to acquire Right -of -Way from landowners Lee DeBoer, Dale DeBoer, and Shirley Hess for the 86th Street North widening project. A condemnation action was filed by the City of Owasso against the landowners on August 24, 2012, and a hearing to appoint commissioners was held on September 17, 2012. The Court entered an order on that date appointing three commissioners and requesting that their report determining the amount of just compensation due the landowner (the value of the land plus any additional damages to the remaining property) be completed and filed with the Court. Staff anticipates the Commissioners' Report will be filed within the next week or so. The report will determine the amount of just compensation (known as the Commissioners' Award) due the landowners and will additionally list the fees which must be paid to each Commissioner for his or her service. Once the Commissioners' Report has been filed, the City may deposit the amount of the Commissioners' Award into the Court and immediately take possession of the land. The fees payable to the Commissioners for their services and any additional administrative fees assessed by the Court must also be paid at that time. Thereafter, either the landowners or the City may object to the amount of just compensation and request trial by jury. Whether or not objections are made by either or both parties, the landowners are entitled at any time to withdraw the amount of just compensation deposited with the Court by the City. PROPOSED ACTION: The amount of the Commissioners' Award will not be known until the Commissioners' Report has been filed. To gain entry to the land and proceed with the project, the City must deposit the amount of the Commissioners' Award with the Court. Authorization by the City Council to deposit the amount of the Commissioners' Award with the Court, and to pay all other fees assessed by the Court and Commissioners, will prevent delay of this project Therefore, to facilitate expedient access to the necessary easements located on the DeBoer parcel, staff requests authorization to pay to the Court, upon filing of the Commissioners' Report, the amount of the Commissioners' Award, fees assessed by the Commissioners for their services and any other required court fees. RECOMMENDATION: Staff recommends City Council authorization for payment to the Court, upon filing of the Commissioners' Report, the Commissioners' Award, compensatory fees to each Commissioner for his or her service and all other required court fees. ATTACHMENT: A. Resolution 2012 -08 B. Commissioners' Report to be filed with the Court CITY OF OWASSO, OKLAHOMA RESOLUTION No. 2012 -08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, RESOLVING THE NECESSITY OF INSTITUTING AND PROSECUTING CONDEMNATION PROCEDURES TO OBTAIN PERMANENT RIGHT -OF -WAY FOR THE 86' STREET NORTH WIDENING PROJECT. WHEREAS: The City of Owasso, by and through officers and agents thereof, has endeavored to obtain permanent right -of -way the legal description of property, attached hereto and marked Exhibit "A," deemed necessary for the 86th Street North, Main to Memorial, widening project from the respective landowners, to -wit: Lee DeBoer Dale DeBoer Shirley Hess WHEREAS: In connection with such efforts to obtain the needed permanent right -of- way consensually, the City of Owasso, by and through officers and agents thereof, has made a bona fide good faith offer to purchase same; and, WHEREAS: The above - referred landowners have not accepted such offer and by reason thereof, condemnation proceedings, as provided for under the Constitution and Statutes of the State of Oklahoma, are necessary. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Officers and agents of the City of Owasso, Oklahoma, are hereby authorized to initiate and prosecute to the conclusion thereof condemnation proceedings against the above -named landowners to obtain the necessary permanent right -of -way as set forth in Exhibit "A" hereto, as well as any additional relief to which the City of Owasso, Oklahoma, may, by law, be entitled to. APPROVED AND ADOPTED this 21St day of August, 2012, by the City Council of the City of Owasso, Oklahoma. - 1: �/ I �� ' , I � 1)6�dg43onebrake, Mayor Approved As To Form: A ie Trout Lombardi, City Attorney LEGAL DESCRIPTION A tract of land located in the Northwest Quarter of the Northwest Quarter (NW /4 NW /4) of Section Twenty -five (25) of Township Twenty -one (21) North and Range Thirteen (13) East of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government survey, thereof, Tulsa County, State of Oklahoma; being more particularly described as follows: Commencing at the NW corner of Sec. 25, T -21 -N, R -13 -E, I.B. &M.; Thence S 01°2731" E along the west line of said NW /4 a distance of 16.50 feet; Thence N 88'41'28'E a distance of 16.50 feet to the Point of Beginning; Thence N 8541'28" E parallel with the north line of said NW /4 a distance of 1294.60 feet to the east line of the NW /4 of said NW /4; Thence S 015'49" E along the east line of said NW /4 NW /4 a distance of 43.50 feet to a point 60.00 feet south of the north line of said NW /4 NW /4; Thence S 8541'28" W parallel with the north line of said NW /4 NW /4 a distance of 1261.21 feet to a point 50.00 feet east of the west line of said NW /4 NW /4; Thence S 0102731" E parallel with the west line of said NW /4 NW /4 a distance of 1262.16 feet to the south line of said NW /4 NW /4; Thence S 8541'18" W along the south line of said NW /4 NW /4 a distance of 33.50 feet; Thence N 01°27'31" W a distance of 1305.67 feet to the Point of Beginning, and containing 2.263 acres (98,600.1 square feet), more or less. Basis of Bearing is the Oklahoma State Plane Coordinate system. 16362 -legal REVISED - A"' - R 13 E Location Map scuE ,•_2000• L L S 2 3 v w Li .a L X a) C 0 Legal Description Exhibit T A Part of the NW /4 NW /4 �r ' Section 25, T -21 -N, R -13 -E N Tulsa County, Oklahoma 1" - 400. DESCRIBED TRACT IS BETWEEN STATUTORY RIGHT —OF —WAY AND RIGHT —OF —WAY aT' ® Benchmark Surveying and Land Services, Inc. V P.O. Box 1078 PHONE: (918) 274 -9081 OWAN O, OK. 74055 FAX: (9 8) 274 -0807 0 WO# 16362 DATE: 8/17/12 FILE: 2113.2500 c.A No. 22x5 EXP. DATE 6/90n4 IN THE DISTRICT COURT OF TULSA COUNTY STATE OF OKLAHOMA THE CITY OF OWASSO, ) OKLAHOMA, ) an Oklahoma Municipal ) Corporation, ) Plaintiff, ) V. ) LEE DEBOER, DALE DEBOER, ) SHIRLEY HESS, ) BOARD OF COUNTY ) COMMISSIONERS OF TULSA ) COUNTY, and DENNIS SEMLER, ) TREASURER OF ) TULSA COUNTY, ) Defendants. ) Case No.: CV- 2012 -01064 Judge Mary F. Fitzgerald REPORT OF COMMISSIONERS COME NOW, the undersigned Commissioners, heretofore appointed by the Court to inspect the real property described on Exhibit "A" hereto and consider the injury which Defendants Lee DeBoer, Dale DeBoer and Shirley Hess (hereinafter "Landowners ") have sustained, and may sustain by reason of the taking of Right -of -Way in fee simple in said real property by Plaintiff City of Owasso for the construction of the 86th Street North road widening project and incident thereto as set forth in the Petition herein, and respectfully submit the following report: The undersigned Commissioners were and are disinterested freeholders of Tulsa County, Oklahoma, not interested in this or any like question, and pursuant to the Court order made on the 17th day of September, 2012, took the oath prescribed by law and proceeded to inspect the real property described on Exhibit "A ". Having inspected the real property and the plans and specifications proposed to be constructed in and on the real property by the City of Owasso, the undersigned Commissioners have considered the injury which Landowners have sustained, and may sustain, by reason of the taking of Right -of -Way in fee simple in the real property as set forth on Exhibit "A" by the City of Owasso for the purposes of the 86th Street North road widening project and incident thereto. We hereby assess the damages for the taking of the real property as follows: Jim Clark - Jan Gordon - George O'Conner- We further report that we have well and truly executed our duties as Commissioners and are entitled to be paid the following sums for our services herein: Jim Clark — Jan Gordon — George O' Conner We have each attached an itemized invoice to this report in support of this request for payment of Commissioners' fees. Dated this day of , 2012. Jim Clark Jan Gordon George O'Connor LEGAL DESCRIPTION A tract of land located in the Northwest Quarter of the Northwest Quarter (NW /4 NW /4) of Section Twenty -five (25) of Township Twenty -one (21) North and Range Thirteen (13) East of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government survey, thereof, Tulsa County, State of Oklahoma; being more particularly described as follows: Commencing at the NW corner of Sec. 25, T -21 -N, R -13 -E, I.B. &M.; Thence S 01T731" E along the west line of said NW /4 a distance of 16.50 feet; Thence N 894128'E a distance of 16.50 feet to the Point of Beginning; Thence N 88'41'28" E parallel with the north line of said NW /4 a distance of 1294.60 feet to the east line of the NW /4 of said NW /4; Thence S 0135'49" E along the east line of said NW /4 NW /4 a distance of 43.50 feet to a point 60.00 feet south of the north line of said NW /4 NW /4; Thence S 864128" W parallel with the north line of said NW /4 NW /4 a distance of 1261.21 feet to a point 50.00 feet east of the west line of said NW /4 NW /4; Thence S 01TT31" E parallel with the west line of said NW /4 NW /4 a distance of 1262.16 feet to the south line of said NW /4 NW /4; Thence S 8541'18" W along the south line of said NW /4 NW /4 a distance of 33.50 feet; Thence N 01°27'31 ° W a distance of 1305.67 feet to the Point of Beginning, and containing 2.263 acres (98,600.1 square feet), more or less. Basis of Bearing is the Oklahoma State Plane Coordinate system. 16362 -legal REVISED