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Home My WebLink About2012.10.02_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular SEP 2012 0�x DATE: October 2, 2012 City Clerk's Office TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, September 28, 20 h uli nn M. Stevens, Deputy City Clerk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. 4. 5. 6. 7. A A. Approval of the Minutes of the September 11, 2012 Special Meeting and the September 18, 2012 Regular Meeting Attachment # 3 -A B. Approval of Claims Attachment # 3 -B Consideration and appropriate action relating to items removed from the Consent Agenda Report from OPWA Manager Report from OPWA Attorney New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Adjournment OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING Tuesday, September 11, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, September 11, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, September 7, 2012. ITEM]: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:03 p.m. PRESENT Doug Bonebrake, Mayor /Chairman Chris Kelley, Vice Mayor /Vice Chairman Jeri Moberly, Councilor /Trustee Charlie Brown Councilor /Trustee A quorum was declared present ABSENT Patrick Ross, Councilor /Trustee ITEM 2: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Carryover Budgets and Projects B. Youth Services Contract Renewal Sherry Bishop presented the items and discussion was held. It was further explained that these items will be placed on the September 18 agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. 9inetyEight Apartments, Final Plat B. Pelivan Contract Renewal Warren Lehr presented the items and discussion was held. It was further explained that these items will be placed on the September 18 agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Proposed Planned Unit Development Chapter Changes B. Ward Boundary Maps C. Vision 2 Propositions D. First Bank Building E. City Manager Report Sewer Usage Data requested by Councilor Brown Sales Tax Report Karl Fritschen presented item A, Proposed Planned Unit Development Chapter Changes, and discussion was held regarding the comments and suggestions received from the Planning Commission, OEDA, and citizens. It was further explained that this item will be brought back to the October work session for further discussion. Sherry Bishop presented item B, Ward Boundary Maps, and discussion was held. It was further explained that this item will be placed on the September 18 agenda for consideration and appropriate action to authorize the required 30 -day notice to the public of proposed amendments to the ward boundaries. Ward Boundaries are established by Ordinance and requires a 2/3 vote of the City Council. An item will be placed on the October 6 agenda for Owasso City Council /OPWA /OPGA September 11, 2012 consideration and appropriate action to amend the current ward boundaries as a result of the 2010 Census. Rodney Ray presented item C, Vision 2 Propositions, and discussion was held regarding the development of a process for prioritizing projects. It was further explained that the Capital Improvements Committee is currently working to develop a prioritization process and will be forwarding their recommendation to the City Council in October for consideration and appropriate action. Rodney Ray presented item D, First Bank Building, and discussion was held. Rodney Ray presented item E, City Manager Report. He provided sewer usage information as requested by Councilor Brown, the Sales Tax Report, and advised that the refuse vehicles have been removed from the CNG conversion project due to the continual increase in cost. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY COUNCIL AND ITS ATTORNEY, RELATING TO LITIGATION STYLED ELLIOT EARL WILLIAMS VS. CITY OF OWASSO, ET AL; SUCH EXECUTIVE SESSION PROVIDED FOR IN THE O.S. 25, SECTION 307(B)(4) Mr. Brown moved to enter into executive session, seconded by Ms. Moberly. YEA: Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 4 -0 The City Council entered executive session at 8:12 p.m. At 8:40 p.m., the City Council returned from executive session. ITEM 6: REPORT FROM CITY COUNCILORS No Report ITEM 7: ADJOURNMENT Mr. Kelley moved for adjournment, seconded by Mr. Brown. YEA: Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 4 -0 Meeting adjourned at 8:41 p.m. Juliann M. Stevens, Deputy City Clerk 2 Doug Bonebrake, Mayor /Chairman OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 18, 2012 The Owasso Public Works Authority met in regular session on Tuesday, September 18, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, September 14, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 9:30 p.m. ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Jeri Moberly, Trustee Patrick Ross, Trustee Charlie Brown, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Chris Kelley, Vice Chairman ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 4, 2012 Regular Meeting B. Approval of Claims C. Acknowledge receipt of the monthly budget status report Mr. Brown moved, seconded by Ms. Moberly, to approve the Consent Agenda with claims totaling $454,500.73. Also included for review were the payroll payment reports for 09/08/2012. YEA: Ross, Brown, Moberly, Bonebrake NAY: None Motion carried 4 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF A BUDGET AMENDMENT IN THE OPWA FUND FOR FY2013 Sherry Bishop presented the item recommending approval of a budget amendment increasing the appropriation for expenditures by $402,355 in the OPWA Fund for FY 2013. After discussion, Ms. Moberly moved, seconded by Mr. Ross to approve the budget amendment, as recommended. Owasso Public Works Authority YEA: Brown, Moberly, Ross, Bonebrake NAY: None Motion carried 4 -0 ITEM 6 REPORT FROM OPWA MANAGER No report ITEM 7 REPORT FROM OPWA ATTORNEY No report ITEM 8 NEW BUSINESS None ITEM 9 ADJOURNMENT Ms. Moberly moved, seconded by Mr. Ross, to adjourn the meeting. YEA: Ross, Brown, Moberly, Bonebrake NAY: None Motion carried 4 -0 and the meeting was adjourned at 9:32 p.m. Juliann M. Stevens, Minute Clerk 2 September 18, 2012 Doug Bonebrake, Chairman Claims List 10/02/2012 Budget Unit Title I Vendor Name I Payable Description Payment Amounl OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION FEES 1 136.23 TOTAL OPWA 136.23 OPWA ADMINISTRATION JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 39.67 A PLUS SERVICE INC A/C REPAIRS AT PW 551.60 TREASURER PETTY CASH PARKING REIMBURSEMENT 2.00 TREASURER PETTY CASH PARKING REIMBURSEMENT 2.00 JPMORGAN CHASE BANK CARTRIDGE WORLD -TONER 99.99 JPMORGAN CHASE BANK OWASSO BATTERY - BATTERIES 25.20 JPMORGAN CHASE BANK BUMPER2BUMPER -BELT 9.69 JPMORGAN CHASE BANK TRAINING EXPENSE 59.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 38.24 AT &T LONG DISTANCE LONG DISTANCE SERVICE 84.72 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.30 JPMORGAN CHASE BANK LOWES- SUPPLIES 22.14 JPMORGAN CHASE BANK KELLYMOORE- SUPPLIES 61.13 AEP /PSO ELECTRIC USE 1,097.34 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 65.88 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 18.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 75.99 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 21.84 STAND -BY PERSONNEL, INC TEMPORARY CLERICAL 580.00 STAND -BY PERSONNEL, INC TEMPORARY CLERICAL 464.00 YOUNGS FIRE SUPPRESSION SERVICES PW FIRE EXTENGUISHER INSP 60.00 STAND -BY PERSONNEL, INC TEMPORARY CLERICAL 580.00 TOTAL OPWA ADMINISTRATION 4,051.02 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,171.87 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,753.28 TODD C. KIMBALL METER READER 648.45 TYRONE EUGENE DINKINS METER READER 228.60 KATHLEEN A BALSIGER METER READER 254.25 TOTAL UTILITY BILLING 4,056.45 WATER SPRINT SPRINT CARDS 79.98 USA MOBILITY WIRELESS, INC PAGER USE 91.50 TREASURER PETTY CASH SUPPLIES 6.26 JPMORGAN CHASE BANK MILL CREEK - SUPPLIES 76.68 JPMORGAN CHASE BANK MILL CREEK - SUPPLIES 18.55 YOUNGS FIRE SUPPRESSION SERVICES WATER - FIRE EXTINGUISHER 25.00 JPMORGAN CHASE BANK LOWES- MATERIALS 6.24 JPMORGAN CHASE BANK DEQ -EXAM 124.00 JPMORGAN CHASE BANK BUYSHADE.COM- CANOPY 1,166.50 Page 1 Claims List 10/02/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK BROWN FARMS -SOD 75.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 75.00 JPMORGAN CHASE BANK LOWES -WIRE 40.00 AEP /PSO ELECTRIC USE 413.04 OKLAHOMA WATER & POLLUTION CONTROL TRAINING FOR DEQ LICENSES 180.00 ANCHOR STONE COMPANY CRUSHER RUN STONE 29.10 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.97 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.97 TWIN CITIES READY MIX, INC CONCRETE 516.00 TWIN CITIES READY MIX, INC CONCRETE 430.00 JPMORGAN CHASE BANK WATER PROD -METER CAN 211.88 JPMORGAN CHASE BANK WATER PROD - CLAMPS /SADDLES 727.75 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 964.56 JPMORGAN CHASE BANK WATER PROD -METER CANS 1,392.00 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 469.90 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 717.49 JPMORGAN CHASE BANK WATER PROD - FITTINGS 343.73 JPMORGAN CHASE BANK GELLCO -BOOTS 135.00 TOTAL WATER 8,405.10 WASTEWATER TREATMENT JPMORGAN CHASE BANK HUTHEL &ASSOC - BIOMNTR TEST 425.00 JPMORGAN CHASE BANK HUTHEL &ASSOC - BIOMNTR TEST 425.00 JPMORGAN CHASE BANK P &K- GREASE 5.99 JPMORGAN CHASE BANK LOWES- SUPPLIES 8.74 TULSA CITY - COUNTY HEALTH DEPARTMENT WATER & WASTEWATER ANALYS 68.00 YOUNGS FIRE SUPPRESSION SERVICES WWTP - FIRE EXTINGUISHER 85.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 53.88 AT &T LONG DISTANCE LONG DISTANCE SERVICE 16.71 UNIFIRST HOLDINGS LP UNIFORM RENTAL 57.78 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,543.83 JPMORGAN CHASE BANK HOME DEPOT - LADDER /ROPE 402.50 AEP /PSO ELECTRIC USE 17,034.48 JPMORGAN CHASE BANK WATER PROD - HYDRANT 110.23 JPMORGAN CHASE BANK GREEN CNTRY -BOD /COD TEST 840.00 JPMORGAN CHASE BANK WALMART- BINOCULARS 19.85 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 21.12 JPMORGAN CHASE BANK OFFICE EVERYTHING - SUPPLIE 100.60 USA MOBILITY WIRELESS, INC PAGER USE 26.10 SPRINT SPRINT CARDS 39.99 LIVINGSTON MICROGRAPHICS, LLC ULTRAVIOLET LAMPS 8,109.00 TOTAL WASTEWATER TREATMENT 30,393.80 WWTP EXPANSION JPMORGAN CHASE BANK LOWES- MATERIALS 35.71 JPMORGAN CHASE BANK 1ABF-SHIPPING 325.16 Page 2 Claims List 10/02/2012 Budget Unit Title Vendor Name Payable Description IPayment Amouni TOTAL WWTP EXPANSION 360.87 WASTEWATER COLLECTION; AEP /PSO ELECTRIC USE 4,248.13 UNIFIRST HOLDINGS LP UNIFORM RENTAL 28.52 UNIFIRST HOLDINGS LP UNIFORM RENTAL 28.52 YOUNGS FIRE SUPPRESSION SERVICES WWC - FIRE EXTINGUISHER 50.00 COMMERCIAL POWER SOLUTIONS, LLC REPLACED TRANSFER SWITCH 2,129.00 COMMERCIAL POWER SOLUTIONS, LLC REPLACED TRANSFER SWITCH 1,934.00 JPMORGAN CHASE BANK FASTENAL -BOLTS 9.74 JPMORGAN CHASE BANK FASTENAL- HARDWARE 66.34 JPMORGAN CHASE BANK FASTENAL -BOLTS 18.25 JPMORGAN CHASE BANK LOWES- HARDWARE 30.22 JPMORGAN CHASE BANK LOWES- HARDWARE 1.10 JPMORGAN CHASE BANK LOWES- SPRINKLER HEAD 14.98 JPMORGAN CHASE BANK OREILLY- SUPPLIES 8.48 JPMORGAN CHASE BANK LOWES -PARTS 216.28 SPRINT SPRINT CARDS 79.98 USA MOBILITY WIRELESS, INC PAGER USE 52.20 JPMORGAN CHASE BANK LOCKE -WIRE CONNECTORS 104.84 JPMORGAN CHASE BANK ATWOODS- FILTER 12.99 JPMORGAN CHASE BANK LOWES -BOLTS 9.00 JPMORGAN CHASE BANK BUYSHADE.COM- CANOPY 1,166.50 JPMORGAN CHASE BANK WATER PROD - FLAGS /PAINT 242.68 JPMORGAN CHASE BANK CAVENDERS -BOOTS 119.99 TOTAL WASTEWATER COLLECTIONS 10,571.74 SANTA FE LIFT STATION JW. N. COUCH, INC ISANTA FE LIFT STATION 143,133.25 TOTAL SANTA FE LIFT STATION 143,133.25 REFUSE COLLECTIONS SPRINT SPRINT CARDS 39.99 JPMORGAN CHASE BANK BUMPER2BUMPER- BATTERY 69.00 USA MOBILITY WIRELESS, INC PAGER USE 52.20 JPMORGAN CHASE BANK GELLCO -SHOES 107.99 JPMORGAN CHASE BANK FRONTIER INTL -PEDAL 272.49 JPMORGAN CHASE BANK AMERIFLEX- CYLINDER HOSE 39.00 JPMORGAN CHASE BANK ALSUMA -TRUCK REPAIR 1,498.41 JPMORGAN CHASE BANK FLUID SPECIALTIES -HOSES 295.04 JPMORGAN CHASE BANK ACADEMY -SHOES 89.99 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEE 8,344.89 YOUNGS FIRE SUPPRESSION SERVICES REFUSE - FIRE EXTINGUISHE 65.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 TOTAL REFUSE COLLECTIONS 10,951.00 Page 3 Claims List 10/02/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 R.W. BECK GROUP, INC. ENGINEERING SERVICES 832.50 JPMORGAN CHASE BANK LOWES -LOCK 42.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 AEP /PSO ELECTRIC USE 96.96 NATIONAL WASTE & DISPOSAL, INC. RECYCLE ROLLOFFS 634.70 YOUNGS FIRE SUPPRESSION SERVICES REC CTR -FIRE EXTINGUISHER 25.00 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEE 1,904.81 JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFF 4,944.54 TOTAL RECYCLE CENTER 8,502.97 OPWA DEBT SERVICE THE BANK OF NEW YORK TRUST CO 618719/ORF990008 -U99B 3,583.47 THE BANK OF NEW YORK TRUST CO 618733/06 NOTE 36,159.17 THE BANK OF NEW YORK TRUST CO 618713/FAP010003 -U01C 6,409.92 THE BANK OF NEW YORK TRUST CO 618708/FAP040006 -U04 21,062.54 THE BANK OF NEW YORK TRUST CO 212423/FAP100002 -U10 7,500.00 THE BANK OF NEW YORK TRUST CO 618710/ORF010002 -U01 B 11,824.49 THE BANK OF NEW YORK TRUST CO 799420/ORF090007CW/09C 23,361.34 THE BANK OF NEW YORK TRUST CO 799413/FAP120011- U12 -02B 12,000.00 TOTAL OPWA DEBT SERVICE 121,900.93 FUND GRAND TOTAL 342,463.3 OPWA STF DEBT SERVICE THE BANK OF NEW YORK TRUST CO 628924/07 NOTE 138,227.00 RCB TRUST SERVICES SERIES 2005 NOTE 136,551.35 RCB TRUST SERVICES SERIES 2008 NOTE 99,715.83 THE BANK OF NEW YORK MELLON NOTE 07 1,000.00 TOTAL OPWA STF DEBT SERVICE 375,494.18 FUND GRAND TOTAL 375,494.1 OPWA ST SUB - DEBT SERV TYANN DEVELOPMENT COMPANY, INC DEVELOPMENT AGREEMENT 44,151.10 SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 43,928.65 TOTAL OPWA ST SUB - DEBT SERV 88,079.75 FUND GRAND TOTAL 88,079.7 OPWA GRAND TOTAL $806,037.29 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/22112 Department Payroll Expenses Total Expenses OPWA Administration 7,614.16 11,624.59 Utility Billing 4,448.00 7,569.36 Water 10,947.57 18,426.95 Wastewater 11,304.49 19,427.51 Wastewater Collection 5,538.78 9,669.22 Santa Fe Lift Station 1,950.00 2,169.97 Refuse 9,407.63 14,908.22 Recycle Center 1,054.40 1,945.86 FUND TOTAL 52,265.03 85,741.68