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Home My WebLink About2012.10.02_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC GOLF AUTHORITY � C�TYPE OF MEETING: Regular SEP T012 DATE: October 2, 2012 City clerk's Office TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, September 28, 2012. Juj'jann M. Stevens, Deputy City AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the September 11, 2012 Special Meeting and the September 18, 2012 Regular Meeting Attachment # 3-A B. Approval of Claims Attachment # 3-13 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING Tuesday, September 1 1, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, September 11, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, September 7, 2012. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:03 p.m. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Patrick Ross, Councilor/Trustee Chris Kelley, Vice Mayor/Vice Chairman Jeri Moberly, Councilor/Trustee Charlie Brown Councilor/Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Carryover Budgets and Projects B. Youth Services Contract Renewal Sherry Bishop presented the items and discussion was held. It was further explained that these items will be placed on the September 18 agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. 9inetyEight Apartments, Final Plat B. Pelivan Contract Renewal Warren Lehr presented the items and discussion was held. It was further explained that these items will be placed on the September 18 agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Proposed Planned Unit Development Chapter Changes B. Ward Boundary Maps C. Vision 2 Propositions D. First Bank Building E. City Manager Report Sewer Usage Data requested by Councilor Brown Sales Tax Report Karl Fritschen presented item A, Proposed Planned Unit Development Chapter Changes, and discussion was held regarding the comments and suggestions received from the Planning Commission, OEDA, and citizens. It was further explained that this item will be brought back to the October work session for further discussion. Sherry Bishop presented item B, Ward Boundary Maps, and discussion was held. It was further explained that this item will be placed on the September 18 agenda for consideration and appropriate action to authorize the required 30-day notice to the public of proposed amendments to the ward boundaries. Ward Boundaries are established by Ordinance and requires a 2/3 vote of the City Council. An item will be placed on the October 6 agenda for Owasso City Council/OPWA/OPGA September 11, 2012 consideration and appropriate action to amend the current ward boundaries as a result of the 2010 Census. Rodney Ray presented item C, Vision 2 Propositions, and discussion was held regarding the development of a process for prioritizing projects. It was further explained that the Capital Improvements Committee is currently working to develop a prioritization process and will be forwarding their recommendation to the City Council in October for consideration and appropriate action. Rodney Ray presented item D, First Bank Building, and discussion was held. Rodney Ray presented item E, City Manager Report. He provided sewer usage information as requested by Councilor Brown, the Sales Tax Report, and advised that the refuse vehicles have been removed from the CNG conversion project due to the continual increase in cost. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY COUNCIL AND ITS ATTORNEY, RELATING TO LITIGATION STYLED ELLIOT EARL WILLIAMS VS. CITY OF OWASSO ET AL; SUCH EXECUTIVE SESSION PROVIDED FOR IN THE O.S. 25, SECTION 307(B) (4) Mr. Brown moved to enter into executive session, seconded by Ms. Moberly. YEA: Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 4-0 The City Council entered executive session at 8:12 P.M. At 8:40 p.m., the City Council returned from executive session. ITEM 6: REPORT FROM CITY COUNCILORS No Report ITEM 7: ADJOURNMENT Mr. Kelley moved for adjournment, seconded by Mr. Brown. YEA: Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 4-0 Meeting adjourned at 8:41 p.m. Doug Bonebrake, Mayor/Chairman Juliann M. Stevens, Deputy City Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 18, 2012 The Owasso Public Golf Authority met in regular session on Tuesday, September 18, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, September 14, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 9:32 p.m. ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Jeri Moberly, Trustee Patrick Ross, Trustee Charlie Brown, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Chris Kelley, Vice Chairman ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 4, 2012 Regular Meeting B. Approval of Claims C. Acknowledge receipt of the monthly budget status report Mr. Ross requested item C, Monthly Budget Status Report, be removed from the consent agenda for separate consideration. Mr. Ross moved, seconded by Mr. Brown to approve item A, Minutes, and item B, Claims, of the consent agenda totaling $16,291.35. Also included for review were the healthcare self-insurance claims report and the payroll payment reports for 09/08/2012. YEA: Brown, Moberly, Ross, Bonebrake NAY: None Motion carried 4-0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA Rodney Ray responded to questions relating to item C, Monthly Budget Status Report, on the consent agenda. After discussion, Mr. Ross moved, seconded by Ms. Moberly to approve item C, Monthly Budget Status Report, of the consent agenda. YEA: Ross, Brown, Moberly, Bonebrake NAY: None Motion carried 4-0 Owasso Public Golf Authority September 18, 2012 ITEM 5 REPORT FROM OPGA MANAGER Larry Langford presented the monthly update on activity at the Bailey Ranch Golf Club ITEM 6 REPORT FROM OPGA ATTORNEY No report ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Ross moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 4-0 and the meeting was adjourned at 9:52 p.m. Juliann M. Stevens, Minute Clerk 2 Doug Bonebrake, Chairman Claims List 10/02/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK REASORS-FOOD 60.15 JPMORGAN CHASE BANK REASORS-FOOD 24.35 JPMORGAN CHASE BANK WALMART-FOOD 5.94 JPMORGAN CHASE BANK WALMART-FOOD 106.16 JPMORGAN CHASE BANK SYSCO-FOOD 199.26 JPMORGAN CHASE BANK WALMART-FOOD 11.96 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 117.69 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 14.04 JPMORGAN CHASE BANK GREAT PLAINS -BEVERAGE 501.66 JPMORGAN CHASE BANK REASORS-FOOD 7.04 JPMORGAN CHASE BANK WALMART-FOOD 6.00 JPMORGAN CHASE BANK SYSCO-FOOD 522.16 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 72.54 JPMORGAN CHASE BANK SYSCO-FOOD 556.46 JPMORGAN CHASE BANK WALMART-FOOD 31.39 TOTAL OPGA 2,236.80 GOLF SHOP JPMORGAN CHASE BANK USPS-SHIPPING 63.85 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 74.96 TOTAL GOLF SHOP 138.81 CART OPERATIONS JPMORGAN CHASE BANK ROBERTSON-REPAIR 101.85 JPMORGAN CHASE BANK ILOWES-HOSE EQUIPMENT 70.72 TOTAL CART OPERATIONS 172.57 COURSE MAINT JPMORGAN CHASE BANK OREILLY-AIR RATCHET 74.99 JPMORGAN CHASE BANK OREILLY-BRAKE FLUID 13.18 AT&T LONG DISTANCE LONG DISTANCE SERVICE 9_91 JPMORGAN CHASE BANK P&K EQUIPMENT -PARTS 41.96 JPMORGAN CHASE BANK ABC RENTAL -BLOWER RENTAL 165.00 JPMORGAN CHASE BANK AGPRO-WETTING AGENT 373.86 JPMORGAN CHASE BANK WALMART-2 CYCLE OIL 15.00 JPMORGAN CHASE BANK EVENTBEE-OK TURF CONF 320.00 JPMORGAN CHASE BANK OREILLY-HOSE REPAIR 72.19 JPMORGAN CHASE BANK FASTENAL-BOLTS 39.98 JPMORGAN CHASE BANK FASTENAL-BOLTS 7.44 JPMORGAN CHASE BANK OREILLY-PARTS 7.43 JPMORGAN CHASE BANK LUBER BROS-SCREEN/FILTERS 310.93 JPMORGAN CHASE BANK LODGING EXPENSE 84.24 JPMORGAN CHASE BANK WINFIELD-SEED 116.00 JPMORGAN CHASE BANK WINFIELD-CHEMICALS 300.98 JPMORGAN CHASE BANK WINFIELD-FERTILIZER 402.19 JPMORGAN CHASE BANK WINFIELD-PREEMERGENT 300.00 JPMORGAN CHASE BANK LOWES-SUPPLIES 24.42 Page 1 Claims List 10/02/2012 Budget Unit Title Vendor Name Payable Description Payment Amours COURSE MAINT... AEP/PSO ELECTRIC USE 1,467.16 AMC INDUSTRIES INC IRRIGATION SUPPLIES 60.41 AMC INDUSTRIES INC IRRIGATION SUPPLIES 111.29 UNIFIRST HOLDINGS LP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 17.79 UNIFIRST HOLDINGS LP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 17.79 HOLLIDAY SAND & GRAVEL CO SAND 238.85 JPMORGAN CHASE BANK ABC RENTAL -REFUND -55.00 JPMORGAN CHASE BANK WINFIELD-RETURN -926.31 TOTAL COURSE MAINT 3,632.10 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 33.31 JPMORGAN CHASE BANK SADDORIS-RENTALS 415.47 JPMORGAN CHASE BANK WALMART-SUPPLIES 4.66 JPMORGAN CHASE BANK WALMART-SUPPLIES 7.94 JPMORGAN CHASE BANK AMAZON -SUPPLIES 84.71 JPMORGAN CHASE BANK WALMART-SUPPLIES 20.64 JPMORGAN CHASE BANK SYSCO-SUPPLIES 208.06 TOTAL FOOD & BEV 774.79 GOLF ADMIN AT&T LONG DISTANCE LONG DISTANCE SERVICE 43.95 JPMORGAN CHASE BANK COX -CABLE 57.31 AEP/PSO ELECTRIC USE 1,626.58 JPMORGAN CHASE BANK GOLFSWITCH-ONLINE SERVICE 150.00 TULSA METRO CHAMBER OF COMMERCE MEMBERSHIP DUES 411.00 TOTAL GOLF ADMIN FUND GRAND TOTAL OPGA GRAND TOTAL Page 2 9,243.9 $9,243.91 Department Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/22/12 Payroll Expenses 2,639.79 1,516.53 9,659.43 3,596.93 3,184.22 Total Expenses 3,925.57 1,702.77 13,150.79 4,472.24 4,661.72 FUND TOTAL 20,596.90 27,913.09