HomeMy WebLinkAbout2000.02.01_OPGA AgendaPUBLIC NOTICE OF THE MEETING OFTHE
OWASSO PUBLIC GOLF AUTHORITY
'-TYPE OF MEF-FING: Regular
DATE: February 1, 2000
'TIME: 6:30 p.m.
PLACE,: Council Chambers, Owasso Community Center
Notice and agenda tiled in the office of the City Clerk and posted on the City Hall bulletin board
at 4:00 p.m, on Friday, January 28, 2000.
�� - --.
Marci Boutwell, Authority Secretary
AGENDA
1. Call to Order
2. Flag Salute
3. Roll Call
4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and
will be enacted by one motion. Any 'Trustee may, however, remove an item from consent by
request. A motion to adopt the Consent Agenda is non -debatable.
A. Approval of the Minutes of January 18, 2000 Regular Meeting.
Attachment #4-A
OWaSSo Public Golf Authority
Ucbruary 1, 2000
Page 2
13. Approval of Clalins.
Attachment 114-I3
C. Actiori Relating to an Independent Audit of Financial Transaction for the OPGA fund for
F Y l 998-99, and a Request for the Trustees to Receive the Audit Report.
Attachment 1/4---C
The staff recommends the Authority "receive" the audit for review and information.
5. Report from OPGA Manager.
6. Report from OPGA Attorney.
`I. New Business.
8. Adjounlment.
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MELTING
Tuesday, January 18, 2000
The Owasso Public Golf Authority met in regular session on Tuesday, January 18, 2000 in the
Council Chambers at the Owasso Community Center per the Notice of Public -Meeting and
Agenda posted on the City hall bulletin hoard at 4:00 p.m. on Friday, January 14, 2000.
ITEM I: CALL TO ORDER
Chairman Wilkcn called the meeting to order at 7:46 p.nu.
ITEM 2: FLAG SALUTE
The flag salute was given during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL,
PRESENT ABSENT`
Mary Wilken, Chair
Mary Lou Barnhouse, Vice Chair
Denise Bode, Trustee
Melinda Voss, Trustee
H C "Will" Williams, Trustee
STAFF
Timothy Rooney, Acting City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of January 4, 2000 Regular Meeting.
B. Approval of Claims.
The consent agenda included minutes of the January 4, 2000 regular meeting, by reference made
a part hereto. Item B on the consent agenda included the following claims: (1) Bailey Ranch
Golf Club $14,540.89; (2) Payroll $17,184.66. Mr Williams moved, seconded by Ms Voss, to
approve the consent agenda.
AYE: Williams, Voss, Rode, Barnhouse, Wilken
NAY: None
Motion carried 5-0.
Owasso l'llblic Golf Authority
ITEM 5; 1ZEPO10' la ROM OPGA MANAGER
No report.
No report.
TTT',M 7: NEW BUSINESS.
None.
ITEM 8: ADJOURNMENT
Dr Bode moved, seconded by Mr Williams to adjourn.
AYE: Bode, Williams, `doss, Barnhouse, Wilken
NAY: Done
Motion carried 5--0, and the meeting was adjourned at 7:47 p.m.
Marcia Boutwell, Secretary
-2-
January 18, 2000
Mark Wilken, Chairperson
City of Owasso
Claims 2/1/2008
Fund
Department
'Total
General
Deposits
50.00
-
105Municipal Court
81�85
110 Managerial
90249
120Finanoe
82575
1GOGeneral Government
3.682�35
18OCommunity Development
7,847.09
170 Engineering
59317
181 Support Services
582.21
201 Police Services
2.955.22
215Police Communications
262.55
221 Animal Control
1.010.83
250 Fire Services
1.708.15
280 Emergency Preparedness
117.41
300Sbreets
8.037.83
515Park Maintenance
352J6
550Community Center
998.80
710 Economic Development
80.48
TOTAL,
30.877.34
Ambulance
Ambulance Refunds
634.07
255Ambu|enoe
1.959.50
TOTAL
2.593,57
Bond Projects
Community Center
449.08
Project Management
13.468.50
Streets/Intersections
9.000.00
Main Street
21231
Computerization
2.645.00
TOTAL
25.774.81
OPGA
Golf Merchandise
3.447.42
Food &Beverage
1.368.44
605Cart Operations
22.68
610 Golf course Maintenance
2.004.93
878 Food & Beverage Operations
290.52
090 Golf Administration
721.00
891 Clubhouse
6.77177
800Debt Service
30.010.38
TOTAL
54.636.12
OPWA 50.49
400AdministroUon 88877
4O5Utility Billing 1.870.85
It
OPWA Debt Service
nrn
� e� v�1 Sales fax
City Garage
Workers'Comp Self Insurance
Claims ToU
450 Wastewater Treatment Plant
455 Wastewater Collection
480 Refuse Collections
485 Recycle Center
TOTAL
Debt Service
TOTAL
Debt Service
TOTAL
185 City Garage
TOTAL
150 Workers' Comp
TOTAL
142.48
2,462.72
1,989.99
46.06
239,342.06
36,137.98
36,137.98
124,828.75
124,828.75
8,215.26
8,215.26
5,839.43
5,839.43
528245.32
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 01/15/00
DEPARTMENT
OVERTIME TOTAL
EXPENSES EXPENSES
.. ....................... .................
.............. .............. ......... ....... . ......
fl aolf..Sh 'Op'' ... M."; ': ::::::::: "" -*'--' -*-.,.,-, . ......
.................
.................. ........
...................
Cart perations 0,00 1,134.75
..... ..... -
. ....................... ............. .... .. ...... ..................
.................. ........ ....... ... ......
............................ .. ........
;F. . ........ - ......................
..... ...............
G" It 0 0 fi ... 00 815901
.. ......... ........ ..... ......... .... ... ... ...
Food & Beverage 000 4,705.01
..................
............. .............. ........ ....... ... $ .......
....................... ............... ......... .. ......... ..............
....... ...
............. - ....... .................... ................... ......... ........... ....... ....... .. ND� 00
::A
xx! W.: ...... . .....
...... . . . ............ ... ........ ........ ........... ........ ........ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . .
APPROVED: February 1, 2000
Chairman
Trustee
Trustee
TO- THE HONORABLE CHAIN. AND TRUSTEES
ASS® PUBLIC GOLF AUTHORITY
FROMI SHERRY BISHOP
FINANCE DIRECTOR
SUBJ cn. AUDIT REPORT FOR. IiISCA ; 1998-99
DATE. Jannair,�1 26, 2000
BACKGROUND -
An independent audit, perfonnned by a certified accountant, is required by City Charter
and state statutes. The report of the independent auditor must be filed with the governing
body and with the office of the State Auditor and Inspector.
On March 3, 1998, the City Council approved a contract with Crawford & Associates,
F.C., of Oklahoma City to perform an audit for the city and its trust authorities. On
February 2, 1999, the City Council approved a one-year extension of those auditing
services for FY 1998-99.
All audit work is complete and copies of the financial statements are attached for your
information and review. Frank Crawford will represent the accounting firinn and will
present the audit at the City Council meeting. If the Council has any questions or would
like additional information after that presentation, I would be glad to address those
requests.
Copies of the audited financial statements are also available for public inspection in the
Finance Department at City Hall.
Staff recommends that the Public Golf Authority take action to "receive" the audit report.
l MINJERdt111�►�Il.' a
Financial Statements for Fiscal 1998-99