HomeMy WebLinkAbout2000.02.01_OPWA AgendaPUBLIC NOTICE OF TI-IF MEETING OF THE
OWASSO PUBLIC WORKS AUTIJORITY
TYPES OF MhIMNG: Regular
DATE: February 1, 2000
TIME: 6:30 p.rn,
A E : Council Charnbcrs, Owasso Community Center
Notice and agenda filed in the office of the City Clerk and posted on the City Mall bulletin board
at 4:00 p.m. on Friday, January 28, 2000.
Marcia outwell Authority Secretary
AGENDA
1. Call to Order
Chairman Wilken
2. Flag Salute
3 Roll Call
4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All platters listed under "Consent" are considered by the Trustees to be routine and
will be cuacted by one motion. Any Trustee may, however, remove an item from consent by
request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of January 18, 2000 Regular Meeting.
Attachment #4 -A
Owasso Public Worlcs Authority
I- cbruary 1, 2000
Page 2
B. Approval of Claims.
AttachmcM #4 -13
C. Action Relating to an Independent Audit of Financial Transaction for the OPWA Fund
for FY 1998 -99, and a bequest for the Trustees to Receive the .Audit f M01—t.
Attacli��zent #4 -C
The staff recommends the Authority "receive"' the audit for review and information.
5. Consideration and Appropriate Action Relating to a Request for Approval of Change Order
#l, a Change Order to a Contract Between the Owasso Public Works Authority and Sapulpa
Digging Co, Sapulpa, OIL, for the Northside Wastewater Collection System Improvements.
Mr Lutz
Attachment #5
The staff will recommend Council approval of Change Order #1, adding $245,437 to the cost
of the project in unit prices to extend the 15 " interceptor north from 106" St N to 116t" St M
6. Report from OP-WA Manager.
%. Report from OP-WA Attorney.
Owasso Public Works ALIthority
I Cbruary 1, 2000
Pagc 3
Ncw BLISlrless.
9. Adjournment,
OWASSO PUBLIC WORDS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, January 18, 2000
T'he Owasso Public Works Authority met in regular session on Tucsday, January 18, 2000 in the
Council Chambcrs at the Owasso Community Center per the Notice of Public -Meeting and
Agenda posted on the City Hall bulletin board at 4 :00 p.m. on Friday, January 14, 2000.
ITEM 1 CALF, TO ORDER
Chairman Wilken called the meeting to order at 7:46 p.m.
ITEM 2: FLAG SALUTE
The flag salute was given during the City Council meeting preceding this meeting
ITEM 4: ROLL CALL
PRESENT ABSENT
Mark Wilken, Chair
Mary Lou Barnhouse, Vice Chair
Denise Bode, Trustee
Melinda Moss, 'Trustee
H C "Will" Williams, Trustee
STAFF
Timothy Rooney, Acting City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUS_T
FOR APPROVAL OF THE CONSENT AGENDA,
A. Approval of the Minutes of January 4, 2000 Rcgular Meeting.
B. Approval of Claims.
The consent agenda included minutes of the January 4, 2000 regular meeting, by reference made
a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public
Works Authority $57,540.89; (2) OPWA Sewer Line Extension $23,000.00; (3) OPWA Sales
Tax Fund $2,000.00; (4) Payroll $33,619.95. Dr Bode moved, seconded by Mr- Williams, to
approve the consent agenda.
OWaSSO Public Works Authority
ARIL: Bode, Williams, Voss, Barnhouse, Wilken
NAZI: None
Motion carried 5 -0.
ITEM 5: REPORTFROM OPWA MANAGER
No report.
ITEM 6: REPORT FROM OPWA AT'rORNEY.
No report.
ITEM %: NEW BUSINESS.
None
I'T'EM 8: ADJOURNMENT
Dr Bode moved, seconded by Ms Barrehouse, to adjourn.
AYE: Bode, Banihouse, Voss, Williams, Wilken
NAB': None
Lotion carried 5-0, and the meeting was adjourned at 1:46 p.m.
Marcia Boutwcll, Secretary
W)_
January 18, 2000
Mark Wdken, Chairperson
City of Owasso
Claims 2 /1/2000
Fund
Department
Total
General
Deposits
50.00
105 Municipal Court
61,65
110 Managerial
902,49
120 Finance
625,75
150 General Government
3,682,35
160 Community Development
7,847.09
170 Engineering
593.77
181 Support Services
592.21
201 Police Services
2,955.22
215 Police Communications
262,55
221 Animal Control
1,010.83
250 Fire Services
1 ,708.15
280 Emergency Preparedness
117.41
300 Streets
9,037.83
515 Park Maintenance
352.76
550 Community Center
996.80
710 Economic Development
80.48
TOTAL
30,877.34
Ambulance
Ambulance Refunds
634.07
255 Ambulance
1,959.50
TOTAL
2,593.57
Bond Projects
Community Center
449.00
Project Management
13,468.50
Streets /Intersections
9,000.00
Main Street
212.31
Computerization
2,645.00
TOTAL
25,774.81
OPGA
Golf Merchandise
3,447.42
Food & Beverage
1,368.44
605 Cart Operations
22.66
610 Golf course Maintenance
2,094.93
670 Food & Beverage Operations
290.52
690 Golf Administration
721.00
691 Clubhouse
6,771.77
800 Debt Service
39,919.38
TOTAL
54,636.12
OPWA 59.49
400 Administration 688.77
405 Utility Billing 1,670.85
420 Water 232,281,70
OPWA Debt Service
01-AA Sales Tax
City Garage
Workers' Comp Self Insurance
Clain-is Total
45O Wastewater Treatment Plant
142.48
453 Wastewater Collection
2.46272
480 Refuse Collections
1.989.90
485 Recycle Center
46M
TOTAL
239.342.06
-
Debt Service
38.137M
TOTAL
36,137,08
Debt Service
124.8287G
TOTAL
124.82875
i8G City Garage
8,215.26
TOTAL
8,215.26
150 VVorkera'Cornp
5.839.43
TOTAL
5'839.43
528245.32
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 01/15/00
DEPARTMENT
OVERTIME TOTAL
EXPENSES EXPENSES
....... . . . . .
.. ................. Z
. . ........... ........ .
....,.A a
.Utility ... B.i.l..I.i.n..g ........... 0.00 2,065.27
Wa.s.te.water 269.70 6,370.46
... ............ ............ .... ..
............ ...............
............
Mam k .........
677 lo::� 4', 5,
Refuse 0.00 39045.08
........... ... ..... ...... ..... .
....... ......... ... -..- ...........
...............
..............................
.............
1 er ....... .......
...........
$20 4155 47.-
............ . .............
APPROVED: February 1, 2000
w
Trustee
Trustee
TO: THE HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM- SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT. AUDIT -REPORT FOR FISCAL, 1998 -99
DATE.- January 26, 2000
BACKGROUND.
An independent audit, performed by a certified accountant, is required by City Charter
and state statutes. The report of the independent auditor must be filed with the governing
body and with the office of the State Auditor and Inspector.
On ?March 3, 1998, the City Council approved a contract with Crawford & Associates,
P.C., of Oklahoma City to perform an audit for the city and its trust authorities. On
February Z, 1999, the City Council approved a one -year extension of those auditing
services for FY 1998 -99.
All audit work is complete and copies of the financial statements are attached for your
information and review. Frank Crawford will represent the accounting firm and will
present the audit at the City Council meeting. If the Council has any questions or would
life additional information after that presentation, I would be glad to address those
requests.
Copies of the audited financial statements are also available for public inspection in the
Finance Department at City Hall.
Staff recommends that the Public Works Authority take action to "receive" the audit
report.
ATTACHMENTS
Financial Statements for Fiscal 1998 -99
A
TO. IIONORABLE CHAIR AND TRUSTEES
O ASSO PUBLIC WORKS AUTHORITY
FROM PHIL LUT , P.E.
ENGINEERING PROJECT MANAGER
SUBJECT. CHANGE ORDER #I, EXTENSION OF INTERCEPTOR
NORTIISIDE WASTEWATER COLLECTION IMPROVEMENT
OVEME"NT
DATE: January 25, 2000
BACKGROUND:
The Northside Wastewater Collection Improvement project includes sewer construction
in conformance with a 1998 Consent Order issued by the Oklahoma Department of
Environmental Quality (ODEQ) as a result of storm event bypasses in the area of North
Mingo Road. The Northside project includes upgrading sanitary sewer service to the
northwest quadrant of the City by replacing the old 106t11 Street Lift Station and force
main with a gravity line(see attached location map). The basic contract was let to
Sapulpa Digging in June 1999 in the amount of $374,000. The basic work was
considered substantially complete on November 27, 1999.
Although the initial contract did much to alleviate the bypass problems, an existing 8-
inch line, lying within a 10 -foot permanent easement and extending north from the upper
limits of the original project limit to 116th Street North, continues to cause periodic
bypasses due to inflow into old manholes and infiltration into the 8n-inch line. Staff
proposes to extend the 15 -inch gravity line from the old lift station area to 116th Street
North in order to provide increased capacity.
SCOPE Off' CHANGE-
The proposed change will include installation of approximately 5,200 LIT of 15 -inch pipe
with associated appurtenances for a negotiated price of $245,437.00 (see attached Change
Order). The majority of cost involves an extension of existing bid items and is not
subject to the 15% limit increase. New bid items amount to only 9.8% of the original
contract price.
Staff has obtained authorization for tcmporary construction easements from all ten
landowners along the extension alignment. Authorization for the extension has been
received from ODEQ via letter dated December 23, 1999. A revised construction permit
is forthcoming.
FUNDING:
Project funding is provided by a 1992 Oklahoma Mater Resources Board loan. Project
handing included in the FY99 -00 budget, togetlier with accrued interest amounted to
$693,000. The amount due the contractor under the original contract ($372,838.00) and
associated engincering design fees ($26,500.00) totals $399,338.00. (In order to keep the
contract opcn, $500 has been retained from payments to the contractor under the original
contract.) The above total plus costs for acquiring easements ($51,122) amounts to
$450,460.00, which leaves approximately $242,000 available for the change order.
The fee negotiated with the engineer (HUB+Garver) to design the extension is
$15,520.00. An amendment to the design agreement was approved by Council on
December 7, 1999. This fee, together with the negotiated change order amount
($245,437), totals $260,957.00, resulting in a deficit of about $19,000. the remaining
funds required for this project will be provided from the Ole WA cash account.
RECOMMENDATION-
Staff requests approval of Change Order #1 to the contract with Sapulpa Digging, Inc.,
for the extension of the Northside sanitary sewer line in the amount of $245,437.
ATTACHMENTS-
1. Location map
2. Change Order
F.\SEWER\north—wcstew—colL Vii C SD 1-2000
PROJECT-
Northside Wastewater
Collection System Improventents
TO CON-IMACTOR: Sapulpa Digging Lnc
CI-LkNGE ORDER NUMBER- I
DNIF,: January 10, 2000
CONTRACT DATE,: June 15, 1999
CON TRACS FOloo Mort side intercepter
The Contract is chmiged as follows: Add of 5176 LF of 15" gravity sewer line extending
from end of original contract north to 11.6 East Avenue.
Not valid until signed by the Owner and Contractor
Sa 12a DigDng Inc_
Su
CONTRACTOR
P.O. Box 1105
ADDRESS
SaDulDa. OK 74067
BY
Les Gregg® sident
j Mil
P.O. Box 180
ADDRESS
Owasso, OK 74055
M
DATE / — JZ- DATE
Attachment to
Change Order No. 1
Noithside Wastewater Collection System prove en
Owasso Public Works Authority
Additions Based o �l Unit Prices
Item
a tit
Unit Cost
l
Total
Clearing e d Grubbing
5176 L °'
$1.50
$ 7 g7 4 °00
15 " Gravity Sewer Line
517
$30 °00
$155,280°
4" hole
16 EA
1400.00
22,400.00
499 Service Connection
8 EA
300.00
2,400.00
4" Service Lie
120 IX
5 °00
600.00
Boring and 30 "9 Steel Casing
100 LF
150.00
15,000.00
Right of Way Restoration
5176 LF
1°00
5,176°
Subtotal — Additions Based on Original Unit prices
$208,620°
1
emobilazatio emolltion LS $15,317.00
$15,317°
By Fuss Pumping LS 20,000.00
2,
Connect Existing Serer
Line to New Line 3 EA 500.00
1,5
Subtotal — Additions Not Based on Original Unit Prices
$369$170
Total Additional Cost — Change Order No. 1
$245,437°
11 9° of Original Contract Price