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Home My WebLink About2000.02.15_OPWA AgendaPUBLIC NOTICE; OI; "TI -IE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: February 15, 2000 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 11, 2000. M Auth city Secretary AGENDA I. Call to Order Chairman Wilken 2. Flag Salute 3 boll Call 4. Consideration and Appropriate Action Relating to a bequest for Approval of the Consent Agenda. All platters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of February 1, 2000 Regular Meeting. Attachment 114-A Owasso Public Works Authority [�ebruary 15, 2000 Page 2 B. Approval of Claims. Attachment 144 -B 5. Consider for Approval Mate of Oklahoma Water Resources board Binding Commitment to Make a Clean Water Mate Revolving Fund (CWSR-F) Loan for Project No. ORF- 98 -013 - CW, Owasso Public Works Authority, in the Amount of $2,620,000 and Authorization for the Chairman and Secretary to Execute Same, Attachment #5 Ms Bishop The staff will recommend Trustee approval and acceptance of the OW-RB OW-R- Letter of Binding Commitment to bake a Cleary Water State Revolving Fund loan, and authorization for the Chairman and Secretary to execute the document. 6. Report from OPWA Manager. 7. Report from OPWA Attorney. & New Bnsirness. Owasso Public Works Authority I "cbrLiary 15, 2000 Pagc 3 9. Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 1, 2000 Tlic Owasso Public Works Authority met iri regular session on Tuesday, February 1, 2000 in the Council Chainbers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City gall bulletin board at 4;00 p.nn. on Friday, January 28, 2000. ITEM 1 CALL TO ORDER Chairman. Wilken called the meeting to order at 7:10 p.m. ITEM. 2; FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting ITEM 40 :ROLL CALL PRESENT' ABSENT Mark Wilken, Chair Mary Lou Barnhouse, Mice Chair Denise Bode, Trustee Melinda `doss, Trustee H C "Will" Williams, Trustee STAFF "Timothy Rooney, Acting City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of January 18, 2000 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the January 18, 2000 regular meeting, by reference made a part hereto. Itcm B on the consent agenda included the following claims: (1) Owasso Public Works Authority $239,342.06; (2) OPWA Debt Service $62,267.50; (3) OPWA Sales Tax Fund $124,828.75; (4) Payroll $29,455.47. Item C requested that the Authority receive the audit of the OPWA Fund for FY 1998 -99. Ms Barnhouse moved, seconded by Dr Bode, to approve the consent agenda. Owasso Public Works Authority February 1, 2000 AYE: Barnhouse, Bodc, Williams, Voss, Wilkeu NAY: None [Motion carried 5-0. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A 12E VEST FOR APPROVAL _OF' - CHANGE ORDER A_ CHANGE ORDER O A CONTRACT BETWEEN THE OWASSO_ PUBLIC AUTHORITY AND AIUL IA DIGGING CO, A��L1 S -,---OK, FOR THE _NORTLISIDE WASTEWATER COLLECTION SYSTEM IMPROVEMENTS, S. Mr Lutz said that the Northside Wastewater Collection Improvement includes sewer construction in conformance with a 1998 Consent Order issued by the Oklahoma Department of Environmental Quality as a result of storm event bypasses. The project includes upgrading sanitary sewer service to the northwest quadrant of the city by replacing the 106"' St lift station and force main with a gravity line. A contract was awarded to Sapulpa Digging in .Tune of 1999 in the amount of $374,000 and the work was considered to be substantially completed on November 27, 1999. Periodic bypasses continue due to inflow into old manholes and infiltration into the 8 —inch line. Staff has proposed a change order that will extend the 15-inch gravity line from the old lift station area to 116`x' St N in order to provide increased capacity. The majority of the cost involves an extension of existing unit cost bid items and is not subject to the 15% limit increase. New bid items amount to only 9.8% of the original contract price. The cost of the change order is $245,437. Ms `Moss moved, seconded by Ms Barnhouse, to approve Change Order ##1 to a contract with Sapulpa Digging Co, Sapulpa, OIL in the amount of $245,437 to extend the 15" interceptor line north from 106"' St N to 116"' St N. AYE: Voss, Barnhouse, Bode, Williams, Wilken NAY: None Motion carried 5W0. No report. ei 1-14 . No report. ITEM 8: NEW BUSINESS. None -2- Owasso PUNIC Worl<s Authority -F FI3M 9: AI)JOUIZNMI "NT Dr Bode nio cd, seconded by Ms Barnhousc, to adjourlL AYE: Bode, Barnhouse, Voss, Williams, Wllkcn NAY: None Motion carried 5 - -0, and the meeting was adjourned at 7:15) P.M. Marcia Boutwell, Secretary _u3_ February 1, 2000 Mark `G ilkcn, Chairperson Fund General WHIMIM Capital Improvements Bond Projects CityoYOwasso Claims 2/1512000 Department Deposits 110 Managerial 120 Finance 150 General Government 1GU Community Development 170 Engineering 181 Support Services 190 Cemetery 201 Police Services 221 Animal Control 250 Fire Services 280 Emergency Preparedness 380 Streets 615 Park Maintenance 55O Community Center 71O Economic Development TOTAL Ambulance Refunds 255 Ambulance TOTAL Computerization TOTAL Streets/Intersections 88 & Main Intersection Main Street Project Community Center TOTAL Merchandise Food &Beverage 8O0 Golf Shop 810 Golf Course Maintenance 670 Food & Beverage Operations 800 Golf Administration 601 Clubhouse TOTAL Meter Refund 400 Administration 405 Utility Billing 420 VVotmr 120.00 554.76 545.00 38,892.74 619.12 226.73 600.97 15.26 8,166.37 574.21 4,654.37 292.16 6,236.00 1'4O517 659.58 100.00 63,662.44 5670 4,917.58 4,974.28 27.574.87 27,574.67 77,808.27 23.64 11.87 43,149.07 1,086.82 206.59 103.70 2.023.08 14377 3.46921 6,335.65 30.63 38,708.98 1,534.48 10.G21]3 OPWA Capital Improvements OPWA Sewer Line Extension City Garage Workers' Comp Self Insurance Claims Total 450 Wastewater treatment plant 455 Wastewater Collection 480 Refuse Collections 485 Recycle Center TOTAL 450 Wastewater treatment plant TOTAL Debt Service TOTAL. 185 City Garage TOTAL. 150 Workers" Comp TOTAL, 9,864.55 2,749.85 6,017.61 4,125.77 73,653.00 11,640M 11,640.00 23,000.00 23,000.00 9,765.79 9,765.79 1,100.48 1,100.48 350,123.03 OWA SO PUBLIC WORKS AUI-1- 10RITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/29/00 tir OVERTIME TOTAL EXPENSES EXPENSES WA U", .57,2a 39 Utility Billing 0.00 2,031063 Wastewater 315.24 5,409,62 tvatr c11t �715654' ',707,51 Refuse 132.79 3,919,49 e rr _ 34653' 1 ¢657x19 FJN TT 2g 15.12` 664e APPROVED: February 15, 2000 Chairman Trustee Trustee Fund C)PWA City of Owasso Claims 2/15/2000 Addendum Department Total 400 Administration 1,000.00 TOTAL 1,000.00 City of Owasso Claims by Batch and GL Account for Batches 265 to 265 Batch GL Account Line Item Amt Claim 265 61- 400 -53780 1,000.00 802 Total for Batch 265 1,000,00 Grand Total 1,000,00 Feb 15, 2000 11o17am Page 1 PO# Vendor Vendor Name Invoice# Invc Dt Due Date 966 1237 ALFRED & DENISE BUSC 21500 02/15/00 02/15/00 CCS.AP Accounts Payable Retease 5.8.3 R*APZBATCNGL *A By JANET JACKSON (JLJ) MEMORANDUM TO HONORABLE CHAIN AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT- OW "LETTER OF BINDING AGREEMENT" DATE- February 11, 2000 MONERMIM The Oklahoma Water Resources Board (OWRB) operates the State Revolving Fund (SRF) loan program and the Financial Assistance Program (FAP). These programs provide low interest financing for eligible projects. The OPWA has taken advantage of 0WRI3 financing in the past and currently has three notes with the OWRB. In February 1999, the ®PWA trustees authorized a contract for engineering design services for Phase IIA improvements to the wastewater treatment facility. The design and specifications were completed and the construction has been advertised with bids due on Monday, February 14. A written acceptance by the ®PWA "Trustees of the "better of Binding Commitment" is required by the OWRB. The purpose of this `Letter" is for the ®PWA to acknowledge the terms and conditions of the loan and the use of federal and state funds. Staff recommends that `trustees accept the Oklahoma Water Resources Board "better of Binding Commitment" to make a Clean Water State Revolving Fund loan. ATTACHMENTS: OWRB letter dated January 14, 2000 DOANI: A. SMITI I VXF(A) I lvl� PIREC 101? January 14, 2000 Mr. Mark Wilken, Chairman Owasso Public Works Authority 207 South Cedar Owasso, Oklahoma 74055 Dear Mr. Wilken: STATE OF OKLAHOMA WATER RESOURCES BOARD FRANK KEATING GOVERNOR Re: Binding Commitment to Make a Clean Water State Revolving Fund (CWSRF) Loan for Project No, ORF-98-013-CW, Owasso Public Works Authority In accepting this "Letter of Binding Commitment," the Owasso PWA acknowledges that it must agree to the following terms before the loan funds will be advanced: The Owasso PWA agrees that this project will be constructed in part with funds directly made available by the U.S. Environmental Protection Agency Capitalization. Grant to the State of Oklahoma. As a result, the applicant agrees to continue to document compliance with the Federal Clean Water Act and all other Federal cross cutting laws and authorities. 20 The Owasso PWA agrees that only those items specified on the enclosed ORF-43 are eligible for CWSRF funding. '1900 N, CLASSEN BOULEVARD ® OKLAHOMA CITY, OKLAHOMA 73 118 ® TELEPI ION F (405) 530-8800 . FAX (105) 530-8900 Lollm" 1- Fm 111"l, Choh mm) . 1"Idwid C. S(won ... lk., Vic'. Clmim),Iti Gmdy scerotmV VIVIIIHtwhull . Ridwr'W'Don'lld ® hill'Socre"I ® Di"kS'-Yh,fl( flarlyCmilo L.OBC /Owasso IOWA Chairman Wilken Page 2 As stated in the attached OWRB Order, upon applicant's acceptance of this "Letter of Binding Commitment," the funds will be reserved for the Owasso PWA until January 11, 2001. Accordingly, this letter of commitment must be accepted by the Owasso IOWA as soon as possible in order to proceed in a timely fashion with loan closing. OKLAHOMA WATER OU C C BOARD d anFreeman, Chief cial Assistance DDivision Wig nature) (SEAL) January 14, 2000 Date I-OBC\Owasso PWA Chairman Wilken Page 3 ACCEPTANCE: On behalf of the Owasso Public Works Authority, 1, the undersigned, being duly authorized tc take such action, do hereby accept and agree to the terms and conditions of this "Letter of Binding Commitment." The applicant understands that the State's purpose for this "Letter of Binding Commitment" is to inform the applicant that the loan has been approved and that the funds for the loan will be reserved for a limited time upon applicant's acceptance of the terms of the "Letter of Binding Commitment." Following applicant's acceptance of the "Letter of Binding Commitment," the parties will proceed to close the loan in a timely fashion. Owasso Public Works Authority (Signature) Date Mark Wilken, Chairman (Signature) Date Marcia Boatwell, Secretary ATTEST-. (Signature) Date (SEAL) Enclosures: OWRB Order ORF-43 01-IF - 43 5/19/93 PROPOSED CONSTRUCTION ITEMS Date: January 1-1, 2000 Name of Project: Owasso Public Works Author Project No.: ORF-98-013-GW Minor variations within an item are to be expected and will not affect its eligibility, Any changes in the items, or substantial changes within an item, however, will be considered ineligible unless reconsideration is specifically required and approved by the Oklahoma Water Resources Board, Project No,: OF F-98-013-CW Date: January 11 2000 DESCRIPTION OF ITEMS _1 J) I-landrails for stairway at cascade aeration structure Other Items 16) Belt press building, equipr-nent (1 belt press, 2 sludge feed lo-urylps,and otherapp_nrttnances, ns and electrical work Eligible for SRF Participation Yes I No 0 -X x LOBG Distribution List: Mr. Allan A. Brooks Fagin, Brown, Bush, Tinney & Kiser Suite 1900 West First National Center Oklahoma City, OK 73102 Ronald D. Cates, Esq. 523 S. Main, Suite 680 Fulsa, OK 74103 Keith McDonald Leo Oppenheirn 201 Robert S. Kerr, 4.th Floor Oklahoma City, OK 73102 Reese Daugherty, OWRB Engineering/Technical Section Angela Thompson, CAW B Financial Analyst Paul Hodge, OW Assistant Chief, Financial Assistance Division BEFORE THE OKLAHOMA WATER RESOURCES BOAR® STATE OF OKLAHOMA IN THE MATTER OF LOAN APPLICATION NO, ORI-m9€3-013-GW IN THE NAME: OF OWASSO PUBLIC WORKS AUTHORITY, TULSA COUNTY, OKLAHOMA ORDER APPROVING LOAN APPLICATION This matter came on for consideration before the Oklahoma Water Resources Board ("Board") on the 11 th day of January 2000. The applicant, The Owasso Public Works Authority ( "Authority ") has rude application to the Board for a loan from the Wastewater Facility Construction Revolving Loan Account, also referred to as the CWSRF, pursuant to 82 Cho S, 1991, Sections 1085.1 et seq. The Authority intends to use the loan for wastewater system improvements to achieve full compliance with State and Federal standards, The Board has completed its financial review of the application and related information, and finds that the loan application should be approved according to the terms and conditions set forth below, 7, ORF-98-013-CW A. The Board's staff is authorized to determine what additional conditions or requirements shall be necessary in order to assure the soundness of the loan and compliance with applicable financial and legal requirements. 5. The loan shall be subject in all respects to the provisions of the Promissory Note, Loan Agreement, and other loan documents which shall be executed by proper officials of the Authority and a Board member at or prior to loan closing as appropriate. So ordered this 11 th day of January 2000, in regular and open meeting of the Oklahoma Water Resources Board. 6 y v P� Grady a dstaff, Secretary IMM ';: \til (All XD\)`UlID I M\0WASL30\98- 013CW\ P I NANC I,\ OR DER. SRP-, DOC 2