HomeMy WebLinkAbout2000.03.14_Worksession AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Special
DATE: March 14, 2000
TIME: 5:30 p.m.
PLACE: Owasso City Hall
Lower Level Conference Room
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 4:30 p.m. on Friday, March 10, 2000,
March�ell. City
'Boutw 1, City Clerk
Call to Order
Mayor Wilken
2. Public Fireworks Display
Representative fi-om Owasso Assembly of God Church
Owasso City Council
Marclh 14, 2000
Page 2
4. Update /Discussion Relating to Remaining Easements for 86`x' & Main Intersection Project.
Mr McElrath
Report from City Manager
City Mall Project Update
Vehicle Purchase
Structure of Work Session
Mr Mitchell
6. Adj ournm ent.
MEMORANDUM
TO: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
CITY CLERK
March t 2000
Information and discussion relating to the following issues is planned for the City Council work
session on "Tuesday, March 14 'h at 5:30 p.m. in the City Fall bower Level Conference Room.
1. Public Fireworks Display m Pastor Arvle Knight and /or a representative of the Owasso
Assembly of God Church will discuss a city-wide fireworks display sponsored by the
church, See attached memorandum dated February 299 2000.
2. Wastewater Treatment Plant Sludge Disposal - See attached memorandum from Robert
Carr dated 3/9/00.
3. Street Overlay Interlocal Agreement -- See attached memorandum from Robert Carr dated
3/9/00°
4. bowing Contracts w See attached memorandum from Robert Garr dated 3/9/000
5. Commercial Defuse Collection Permits m See attached memorandum from Hobert Garr
dated. 3/9/000
de Sd "' & Main Intersection Project Easements - Mr Mc9 lrath will update the Council
regarding the remaining easements required for the 86 "' & Main Intersection Project,
`7o City Hall Project Update - Mr Mitchell will have a copy of the Mans and specifications for
the Council to review before it goes to bid.
S. Vehicle Purchase - Mr Mitchell will brief the Council on a plan to transfer the City
Manager's vehicle to the police detective division and purchase a new vehicle for the City
Manager. See attached memorandum from Regena Guthrie dated 3/10/00.
9. Structure of 'Work Session - Mr Mitchell will discuss with the Council the manner in which
they would like to see the work session structured.
MEMORANDUM
TO: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
COPY. t LARRY MIT4 (? i
CITY MANAGER
i } R
1411 f
CITY CL- 11W
DATE: February 29, 2000
I have received a request fi-orn Pastor Flo Knight of the Owasso Assembly of God Church for
an item to be placed on the City Council agenda for consideration to approve a city -wide
fireworks display sponsored by the church, with some possible assistance from the Chamber of
Commerce. Attached for your review is a copy of the city code requiring that approval,
After conferring with Mr Cates, I have suggested that Pastor Knight or his representative come to
the Work Session on March 14 " to explain what they want to do, and then that an action item be
placed on the regular agenda on March 21 ".
Pastor might is wanting to wove fairly quickly on this so that they will have sufficient time to
raise the funds needed for this display if it is approved.
assault; or
°lie language or literature, in its common acceptance, is calculated to cause a breach of
peace or an assault.
(prior Code, Sec. 14 -58)
Page 10 ---16
a. The group organizing the event and igniting the fireworks must obtain the city
council's specific approval for the event;
b. The event must be open to the public, free of charge;
e. The use, display, firing, ignition, lighting and discharge of the rreworLs niust be done
in the presence of an authorized representative of the city fire department; and
d. The group(s) organizing the event and igniting the fireworks must inderm ify and hold
the city hanii1ess for any damage caused by the event and provide an insurance
policy, with the city named as an insured, covering and protecting the city from
liability to the extent it is not immune by state law.
(l�l °ior 77-Sec. -17; Card. o. 354, Ill /86)
dross Referee eo Fire Prevention Code, Section 13 ®101
Bottle a ti.o
Sections licenses, 68 O.S. 1621 et seq.; municipal
1. .. 1.-1.1e. eowea9 -401 ear 011hol"Ilt'l, emeent H,at Punnowder may be kept in quantities of not
MEMORANDUM
DATE: f 9 2000
C. Mowing Contracts
Bids have been received for the April — October 2000 contract mowing period,
A comparison of bids with the past year will be presented
Commercial Refuse Collection Permits
meeting was Fold with commercial refuse haulers presently providing service
within the City of Owasso, Current collection frequency and quantities has
been analyzed by staff. A proposed monthly permit foe has been calculated
based on present monthly revenue generated.
q �' } � } r ;� f � F 1 Z
Garver, Inc.
Engineers
5411 S. 125th Cast Ave.
Suite 301
Tulsa, OK 74146 -6206
918- 250 -5922
FAX 918 -250 -6529
www.garverinc.com
As per your request we have reviewed the operation of the treatment plant with regard to the
accumulation of sludge in the treatment process..
The existing drying beds cannot keep pace with the plant's sludge production. Consequently sludge
has accumulated in the digester, clairifiers and in the oxidation ditch.
Based on our calculations approximately 500,000 gallons of sludge (at 2% solids) needs to be wasted
beginning as soon as possible.
In our opinion the two best alternatives for removal and disposal of the sludge are as follows:
I ° Lease a portable belt press, dewater the sludge and haul to a landfills
2. Contract with a sludge disposal specialist to haul and land apply the sludge as a
liquid.
The approximate cost of each alternative is as follows:
Belt .Press
Rental $12,000.00 f month x 3 months $36,000°00
Labor 7,500000
Landfill 3,000 °00
Polymer 0
Total Estimated Cost $48,500000
Brentwood, TN ® Fayetteville, AR ® Huntsville, AL ® Madison, MS ® Little Rock, AR ® Louisville, KY ® Tulsa, OK
F. Robert Carr
March 2, 2000
Memo - Page Two
Ir
The "wet" option provides the most flexibility. The amount of sludge to be removed can be adjusted
depending on the weather and how the treatment process responds.
cc: Charles Nicholson
PROPOSAL
Sludge Technology, Inc.
8 10 1 West 3 3"" Street South
401
Proposal Submitted To: Charles Nicholson
City of Owasso
PO Box 180
Owasw, Oklahoma 74055
We hereby Submit specifications and estimates for:
Hauling liquid sludge from the City of Owasso to the Muskogee County site
land applying. Quote is based on 40,000-50,000,gallons of sludge per week at the pri
of .0594 per gallon. i
I
specifications for the sum of.
,0594 per gallon, based on 40,000-50,000 gWlons per week.
WIT
Authori=d Sig=tffe
D/j J. . Leatheimaxi
To: F. Robert
Pijblic Works Director
From: Charles A. Nicholson Jr.
Wastewater Treatment Chief perat ®r
Date: February 17, 2000
As per your request on, February 9, 2000,1 have inquired as to a how and where to dispose ®f the
treated sludge.
RKC2,0 ATIQN
1
11 lip
e c °t; r
t
Quantities and costs are based on typical road paving plans and design drawings for the projecl
Tack Coat 2,100 gallons
Flow able Fill 500 CY
Traffic Stripe (4- inch) 10,000 L
�ptl�t ctl�cxx��x�t_cx�tc�°
Type B AC 1,000 tons e
Fabric Reinforcement 500 SY
Tack Coat
100 gallons
Flowablc pill 150 CY
Sr*- rI \rs t
6,A M Ve r
G04 �A lC I 1.3
COMP ��
AGRE'EMENT
THIS AGREEMENT, made the _ day of 2000, by and between the
Board of County Commissioners of Tulsa County, Oklahoma, hereinafter called "COUNTY"
and the City of Owasso, Tulsa county, Oklahoma, hereinafter called "CITY".
WHEREAS, by virtue of 69 O.S. 1981, Section 1903, the Board of County Commissioners is
authorized to enter into agreements with municipalities to construct, improve, and repair any of
the streets of such municipalities, and;
WHEREAS, the County is desirous of participating in projects and the provision of services
mutually advantageous to the COUNTY and other units of government;
THEREFORE, in consideration of the covenants and conditions hereinafter contained, the
parties hereto agree as follows:
L The duration of the Agreement shall be for a period equal to the time necessary to
complete the projects described herein, based upon the COLTNTY's work schedule.
2. The purpose of the Agreement shall be for paving of Main Street (from e Street to
11 Street) and paving at the Baptist Retirement Center on N. 122�d East Avenue
(from 76b Street North to 73-d Street North), 73"d Street North (from 122� d E. Avenue
to 127h E. Avenue) and 127h E. Avenue (from 76h Street North to 73d Street North).
3. The CITY shall provide for all required right-of-way, utility relocation, construction
of roadway subbase, drainage system construction, maintenance and payment for all
paving materials used by the COUNTY.
4, The CO'LJNTY shall provide all labor and equipment required to complete the paving.
5. This Agreement shall be effective from and after the date of execution thereof and is
intended only for the purpose detailed in Section 2 above.
6 The rights, duties and obligations under and arising from this Agreement shall not be
assigned by either party hereto without the express written consent of the other.
Page 2
ATTEST: CITY OF OWASSO, OKLAHOMA
Marcia Bout well, City Clerk Mark Wilken, Mayor
Date,
APPROVED AS TO FORM-:
Assistant District Attorney
ATTEST: BOARD OF COUNTYCOMMISSIONERS
YULSA COUNTY, OKLAHOMA
Joan Hastings, County Clerk Wilbert Collins, Chairman
DATE:
(1) UNIT PRICE B!® PER INTERSECTION a SI NALIZA ON IMPROVEMENTS PROJECT. CONTRACTOR - HORIZON CONSTRUCTION COMPANY.
(2) INTERLOCAL AGREEMENT WHERIN TULSA COUNTY TO PROVOE LABOR & EQUIPMENT, AND CITY TO FURNISH MATERIALS.
(3) NEW ITEM - WT PRPCE ESTWATEC
Street Repair Project
FY 99-00
4 mt l � 3 4
Mowing of City � � d Analysis } �
The year 2000 mowing bid was advertised and bid packages were sent to ten (10) perspective
mowing contractors. Twelve (12) mowing contractors submitted bids which staff believe are
competitive. The following tabulation compares the 1999 and 2000 bids:
AREA DESCRIPTION
1999 BID PER MOWING
2000 BID PER MOWING
Ra ola Park
$
214.00
$
210.00
Elm Creek Park
$
195.00
$
194.49
Ato�hts Park
$
70.00
$
69,49
Pride Park 86th Street
$
49.00
$
46.95
TOTAL. COST PER MOWING P S
$
528000
$
520.93
El Rio Vista Medians and Frontage
96th and Garnett Intersection and 22
Garnett Median
$
115.00
$
111.95
Ator
$
25.00
$
31.00
El Rio Vista Drainage Easement
$
55.00
$
95,00
Three Lakes Drainage Easement
_
_ $
400.00
$
400,00
Lakerid e Drainage Easement
$
300.00
w $
299,00
Owasso EaSpressway West Side Easement
$
55.00
� $
80,00
76t11 Street North Medians
$
29,00
$
28,00
Main, 5th Street and 3rd and Main Easements
$
65.00
$
83.00
tT S, Llighway 169 IZihtmof Warr__
$1,650.00A�mm
$1,600000
TOTAL COST PER MOWING FOR
EASEMENTS AND RIGHT-OF-WAY
$2694,00
$2,727
®95
TOTAL, ANNUAL MOWING COST
$27,396.00
$27,423.84
The 2000 mowing bids for the Parks had a decrease of $7,07 to $520.93 per mowing from the
1999 costs. The Parks mowing season is eighteen (18) rnowings, used on each low bid, total
cost for the season is $9,376.74. Parks Department staff is currently evaluating the bids and
checking vendor references. used on the outcome of the evaluation, actual costs :For the 2000
season may vary from projected total cost.
f
CITY OF OWASSO
March 7, 2000
Frequency
yarft
Tow Mcf0ty
Hauler Type of Cordainer
cantaigm
Number of
collec� per cm4k4A&d per
Fee
Permit Fee
Yards
unft
($3.5Wy.-d
waste management Duffnnter
2
26
1
52
$7.00
$182.00
Dumpder
2
3
2
12
$14.00
$42.00
Duffq-t-
2
1
3
6
$21.00
$21.00
Dumpster
3
14
1
42
$10.50
$147.00
Dumpster
3
5
2
30
$21.00
$105.00
DumpsLar
3
9
3
81
$31.50
$283.50
Duffp*-
4
17
1
68
$14.00
$238.00
Dumpd-
4
a
2
64
$28.00
$224-00
D-qmt-
4
8
3
96
$42.00
$336.00
Dumpater
6
14
1
84
$21.00
$294.00
Duffqnter
6
a
2
96
$42.00
$M.00
Dumpster
6
8
3
144
$63.00
$5D4.00
DumpsW
a
9
1
72
$28.00
$252.00
Dumpd-
a
7
2
112
$56.00
$392.00
Dumpster
a
57
3
1368
$84.00
$4,788.00
3-0
1
0.5
15
$52.50
$52.50
30
4
1
120
$105.00
$420.00
30
1
05
60
$210.00
$210.00
W
1
1
120
$420.00
$420.00
40
1
0.5
80
$280.00
$280.00
42
1
0.25
42
$147.00
$147.00
B19 (Allied)
30
1
3
360
$1,26D.00
$1-7m.00
Li
42
1
0.25
42
$147.00
$147.00
Amedmn
6
2
1
12
$21.00
$42.00
2
1
16
$28.00
$56.00
10
2
160
$56.00
$560.00
5
40
$14.00
$140.00
6
48
$1168M
$168.00
a w,
30
TOTAL
3472
MONTH TOTAL
$12,152.00
Using present monthly revenue generation'.
$11,868 net revenue/ 3472 cubic yards collected per week mm
$3-48/ctibic
yard (use $3.50/cubic
yard)
Billed yards calWcted per week = 2327 yards
Not billed yards ® 1 I -Z yards (additional 492%)
CITY OF OWASSO
Commercial Refuse Collection - Percent Change of Monthly Fee
(March 7, 2000
A B C D E F G H i
p(NIOU'rly 00 ebq b e t fj� �y .. eke Ct4 y m "Vw
TO: 4.
t LARRY
CITY MANAGET
DATE: MARCH 99 2000
If this transfer were to occur, the result of vehicle assignments would bee
Detective Harper-
Det. Sgt. Klahr-
Detective De Armond-
Dynasty
Corsica (running )
Once the other Corsica is repaired it would be available for police services to use for
equipment /supplies delivery and pi
WV09/2000 1 U 0 �-7) 9102/2491b SUPPORT SERVICES PAGE 02
RN M"ok? M, a
City of Owasso
Bm price, four door, V6, 4.0 L $18,409
Exterior: Silverstone matalliq Interior: Agate (gray)
9
Option #2 1, Cloth interior seats N/C
Option 024, Tilt/cruiseAntermittent vvipers $474
Option 025, Rear window defroster N/C
Option #28, Service Manual $125
Option #38, Limited Slip DifferendW $242
Option #48, Power Door Locks and Windows $459
Total $19,684
'rbank, you for your assistance in this matter, Also, pi a brochure on the Jeep
Chewkee to my attention at POD 130, Owam, OK 740550