The URL can be used to link to this page

Home My WebLink About2012.10.02_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 2, 2012 The Owasso City Council met in regular session on Tuesday, October 2, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, September 28, 2012. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p.m. ITEM 2 INVOCATION The invocation was offered by Pastor Doug Gregg of Life Point Baptist Church ITEM 3 FLAG SALUTE Councilor Moberly led the flag salute ITEM 4 ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor Chris Kelley, Vice Mayor Jeri Moberly, Councilor Charlie Brown, Councilor Patrick Ross, Councilor A quorum was declared present STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 5 PRESENTATION OF EMPLOYEE OF THE QUARTER Rodney Ray presented the Employee of the Quarter, Travis Blundell ITEM 6 PRESENTATION OF THE CHARACTER TRAIT OBEDIENCE Scott Pallett, Character Council Member, presented "Obedience," the Character Trait of the Month for October 2012. Owasso City Council October 2, 2012 ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 11, 2012 Special Meeting and the September 18, 2012 Regular Meeting B. Approval of Claims C. Acceptance of sanitary sewer and water system improvements of subject property located at 1301 N. Main Street (Johnstone Supply) D. Acceptance of "Agreements for Urban Engineering Services", utilities and infrastructure for Sam's Club site development Ms. Moberly moved, seconded by Mr. Ross to approve the Consent Agenda including an addendum of $5,000 with claims totaling $383,541.49. Also included for review were the healthcare self-insurance claims report and payroll payment report for pay period 09/22/12. YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5-0 ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required. Councilor Brown exited the room at 6:49 p.m. ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE AND AUTHORIZATION FOR FINAL PAYMENT OF THE FY 2011-2012 CIP STREET REHABILITATION PROJECT Mr. Earl Farris presented the item recommending acceptance of the FY 201 1-2012 CIP Street Rehabilitation Project and authorization for final payment to Tri-Star Construction in the amount of $17,971.45 for a total contract amount of $359,428. After discussion, Mr. Ross moved, seconded by Ms. Moberly to approve the final payment, as recommended. YEA: Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 4-0 2 Owasso City Council October 2, 2012 ITEM 10 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL TO PURCHASE CRACK SEALING SERVICES FOR THE FY 2012-2013 STREET REHABILITATION PROGRAM Mr. Earl Farris presented this item recommending approval to purchase crack sealing services for the FY 2012-2013 Street Rehabilitation program in the amount of $45,000 based on State bid contract SW 10816 addendum #2 pricing. After discussion, Ms. Moberly moved, seconded by Dr. Kelley, to approve the purchase, as recommended. YEA: Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 4-0 ITEM 11 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF ORDINANCE NO. 1013, AMENDING CHAPTER 17, FLOOD HAZARD REGULATIONS, OF THE OWASSO ZONING CODE, CODIFIED AS PART 12, PLANNING, ZONING & DEVELOPMENT, CHAPTER 17, FLOOD HAZARD REGULATIONS, ARTICLE III, GENERAL PROVISIONS, SECTION B, BASIS FOR ESTABLISHING THE AREAS OF SPECIAL FLOOD HAZARD, OF THE OWASSO ZONING CODE Dwayne Henderson presented this item recommending approval of Ordinance No. 1013, adopting updated FEMA documents. After discussion, Dr. Kelley moved, seconded by Mr. Ross, to approve Ordinance No. 1013, as recommended. YEA: Moberly, Kelley, Ross Bonebrake NAY: None Motion carried 4-0 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A BUDGET AMENDMENT IN THE CAPITAL IMPROVEMENTS FUND Roger Stevens presented this item recommending approval of a budget amendment increasing the estimated revenue in the Capital Improvements Fund by $21,420, a reimbursement from Sam's for infrastructure improvements, and increasing the appropriation for expenditures in the Capital Improvements Fund by $21,420. After discussion, Mr. Ross moved, seconded by Ms. Moberly to approve the budget amendment, as recommended. YEA: Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 4-0 Councilor Brown returned to the meeting at 7:05 p.m. Owasso City Council October 2, 2012 ITEM 13 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ACCEPTANCE OF THE 2013 HIGHWAY SAFETY GRANT Captain Tracy Townsend presented this item recommending acceptance of the 2013 Highway Safety Grant and authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office for management of the grant. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to accept the 2013 Highway Safety Grant, as recommended. YEA: Kelley, Moberly, Brown, Ross, Bonebrake NAY: None Motion carried 5-0 ITEM 14 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AUTHORIZE PAYMENT OF COMISSIONERS' AWARD, COMMISSIONERS' FEE, POUNDAGE AND ANY OTHER ASSESSED COURT FEES IN CITY OF OWASSO V. DEBOER ET AL Julie Lombardi presented this item recommending authorization for payment to the Court, upon filing of the Commissioners' Report, the Commissioners' Award, compensatory fees to each Commissioner for his or her service, and all other required court fees. After discussion, Mr. Brown moved, seconded by Mr. Ross to table the item to the October 16, 2012 meeting. YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5-0 ITEM 15 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER, MORE SPECIFICALLY THE ESTABLISHING OF ANNUAL GOALS, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307 (B) (1) Mayor Bonebrake moved to enter into executive session, seconded by Ms. Moberly. YEA: Kelley, Ross, Moberly, Brown, Bonebrake NAY: None Motion carried 5-0 The City Council entered executive session at 7:17 p.m. At 8:16 p.m., the City Council returned from executive session. ITEM 16 REPORT FROM CITY MANAGER Roger Stevens presented the Public Works Project Status Report. Larry Langford announced 3 upcoming events: October 13, 2012, 10:00 a.m., Skate Park Grand Opening; October 10, 2012, 9:00 a.m. - 4:00 p.m., Special Olympics Soccer Tournament; Veteran's Week Celebration; November 10, 2012, 9:00, Veteran's Parade at Smith Farm Market; November 11, 2012 at 2:30 p.m., Veteran's Day Ceremony at the Veteran's Memorial. Jerry Fowler presented the Strong Neighborhood Initiative Report. Owasso City Council ITEM 17 REPORT FROM CITY ATTORNEY No report ITEM 18 REPORT FROM CITY COUNCILORS No report ITEM 19 NEW BUSINESS None ITEM 20 ADJOURNMENT Mr. Ross moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None October 2, 2012 Motion carried 5-0 and the meeting was adjourned at 8:51 p.m. F Ashley P km n, Minute Clerk B, Mayor 5 Addendum to the Claims List 10/2/2012 Budget Unit Title Vendor Name Payable Description Payment Amount HOTEL TAX FUND - ECON DEV RETAIL ATTRACTIONS, INC. MARKET ANALYSIS 2,500.00 RETAIL ATTRACTIONS, INC. MARKET ANALYSIS 2,500.00 TOTAL HOTEL TAX FUND 5,000.00