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HomeMy WebLinkAbout2012 10_Vision 2 Project Selection Process_2012.10.16CITY OF OWASSO, OKLAHOMA RESOLUTION NUMBER 2012-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, ESTABLISHING THE VISION 2 PROJECT SELECTION PROCESS OF THE CAPITAL IMPROVEMENTS PLAN COMMITTEE ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND. WHEREAS, on the 181h day of August, 1988, the citizens of the City of Owasso, Oklahoma, approved Ordinance Number 395, establishing the Capital Improvement Plan Committee to develop, prioritize, and recommend the capital improvement needs of the city; and, WHEREAS, the City Council adopted Resolution 2003-14 on September 2, 2003, establishing the procedure for amending the priority determination of the capital improvement project eligible to receive funding from the Capital Improvements Fund, also known as, the permanent third-penny sales tax; and, WHEREAS, the Capital Improvement Plan Committee is tasked with the development of a Vision 2 project selection process in the event that the project proposition is approved in the November 6, 2012 election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to-wit: The Capital Improvements Plan Committee recommendation for the Vision 2 Project Selection Process is hereby established to be: • Public Notice of the beginning of the process given 60 days in advance (May 1, 2016) • Public Meetings will be conducted to increase awareness of potential projects and to solicit citizen input • 90 day online survey • Utilization of social media to seek input and publicize notifications • Make summary available to the public through media outlets; and forward summary to the Capital Improvements Plan Committee and the City Council • Capital Improvements Plan Committee will meet as many times as necessary to develop recommendations to be presented the City Council at work session and to the public • Capital Improvements Plan Committee will recommend a priority list of Vision 2 projects to the City Council • City Council will review recommendations with the authority to revise and approve as appropriate; City Council will adopt a Vision 2 project list by resolution AP OVED AS TO ORM: J ie Lombardi, City Attorney DATED this 16th day of October, 2012 VISION 2 PROJECT SELECTION PROCESS Capital Improvement Plan (CIP) Committee Recommendation The CIP Committee has developed a Vision 2 project selection process in the event that the project proposition is approved in the November 6 election. The process would begin on or about July 1, 2016 in anticipation of funds becoming available by mid-year 2017. The process would include the following components: ■ Notice - Public notice of the beginning of the process would be given 60 days in advance, on or about May 1, 2016. Notice would be given on the City of Owasso website and posted consistently and frequently on City social media outlets, and other media as deemed appropriate. ■ Public Meetings - At least two (2) public meetings would be conducted by the CIP Committee to increase awareness of potential projects and to solicit as much citizen input as possible. ■ Online Survey - Notice would include links to a well conceived, but brief online survey that would be made available for 90 days. ■ Social Media - The City would consistently utilize its Facebook, Twitter, website, and other appropriate media to seek input and publicize notifications of the process elements and schedule, links to an online survey, and meeting times and places. ■ Citizen Input Summary - City staff and CIP Committee members would compile all input, comments, and survey results; make the summary available to the public through all appropriate media outlets; and forward the summary of input to the CIP Committee and the City Council. ■ CIP Meetings -The CIP Committee would meet as many times as necessary to discuss community input and develop recommendations to the City Council. These CIP Committee meetings would be posted and open to the public in a City Council Work Session format that would allow citizens to be present to hear all discussions. ■ CIP Committee Recommendation - The CIP Committee would then recommend a priority list of Vision 2 projects to the City Council. ■ City Council Resolution - The City Council would review the CIP Committee recommendations and have the authority to revise and approve them as it deems appropriate. The City Council would then adopt a Vision 2 project list by resolution. A V OeT City wi*7rut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Warren Lehr Assistant City Manager, Operations SUBJECT: Resolution No. 2012-10 Vision 2 Project Selection Process DATE: October 5, 2012 BACKGROUND: The Owasso Capital Improvement Plan (CIP) Committee was established in 1988 under Ordinance No. 395. The City Council elected to appoint this committee to develop, prioritize, and recommend the capital improvement needs of the city in the hopes of creating a more orderly, planned process than had existed before. The City Council adopted Resolution 2003-14 in September 2003, which established the procedure for amending the priority determination of capital improvement projects eligible to receive funding from the Capital Improvements Fund, also known as the permanent third-penny sales tax. City of Owasso staff and the Capital Improvements Committee have continued the comprehensive planning process since the creation of the initial plan in 1988 and the update in 2003. VISION 2: In order to utilize the CIP Committee's familiarity with capital improvement needs for the City of Owasso, the committee was recently tasked with the development of a Vision 2 project selection process in the event that the project proposition is approved in the upcoming November 6 election. The CIP Committee met on September 25 and discussed and agreed upon the components of the process. Components of the Vision 2 project selection process include notice to be given to the general public in May of 2016, well in advance of funding, which would be available by mid- year 2017. Relevant social media would be used to publicize notifications of the process elements and solicit input from citizens. Elements of the process would include an online survey, solicitation of input on appropriate social media, and public meetings to increase awareness of potential projects and to receive as much citizen input as possible. All input and survey results would then be summarized and made available to the CIP Committee and the City Council. The CIP Committee would then meet as many times as necessary to develop recommendations to the City Council who would then review the recommendations and have the authority to revise and approve them as it deems appropriate. Finally, the City Council would adopt a Vision 2 project list by resolution. RECOMMENDATION: Staff recommends approval of Resolution 2012-10 establishing a Vision 2 project selection process as recommended by the CIP Committee. ATTACHMENT: A. Resolution 2012-10 B. Owasso CIP Committee Recommendation for Vision 2 Project Selection Process