Loading...
HomeMy WebLinkAbout2012.11.06_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE r V4 OWASSO CITY COUNCIL R TYPE OF MEETING: Regular DATE: November 6, 2012 ' TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City CIS and posteclib Q& Hall at 6:00 p.m. on Friday, November 2, 2012. - + Sherry is . City Clerk r AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Father John Rule of Church of the Holy Cross 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Gratefulness Karen Rebitzke, Character Council Member 6. Recognition of the Owasso CARES program, winner ofithe 2012 Keep Oklahoma Beautiful Annual Environmental Excellence Award Mayor Doug Bonebrake 7. Citizen request to addreiss the City Council Dana McBurney Ms. McBurney is requesting to address the Council regarding the restoration of the Owasso Lake. ' S. Consideration and appropriate action relating to a requestifor City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. ' A. Approval of Minutes of the October 16, 2012 Regular Meeting ' Attachment # 8-A ■ B. Approval of Claims ■ ■ Attachment # 8-13 1 C. Acceptance of infrastructure including street, sanitary sewer, and stormwater drainage systems at Carrington Pointe I Attachment # 8-C r. ■ " Owasso City Council November 6, 2012 Page 2 9. Consideration and appropriate action relating to items removed from the Consent Agenda 10. Consideration and appropriate action relating to the authorization of an agreement with the Owasso Girls Softball Association, for the purpose of managing city softball facilities and activities Larry Langford Attachment # 10 Staff recommends authorization for the City Manager to execute an agreement with the Owasso Girls Softball Association. 11. Consideration and appropriate action relating to Ordinance No. 1015 amending Part 1, Chapter 2, of the Code of Ordinances of the City of Owasso, Oklahoma, establishing the boundaries of the wards of the City of Owasso, Oklahoma, providing that from and after passage and publication of this ordinance, all persons residing in the City of Owasso shall be assigned by location of their residence to one of the five wards, and directing the filing of this ordinance Sherry Bishop Attachment # 11 Staff recommends approval of Ordinance No. 1015. 12. Consideration and appropriate action relating to the approval of an Agreement for Architectural Services with Wilson Estes Police Architects for a Needs Assessment Study for City Hall and Police Headquarters in the amount of $45,639 and authorization for the City Manager to execute the agreement Scott Chambless Attachment # 12 Staff recommends approval of an Agreement for Architectural Services and authorization for the City Manager to execute the agreement. 13. Consideration and appropriate action relating to the approval of an agreement for Professional Services for professional architecture and engineering services for a new vehicle maintenance facility Larry White Attachment # 13 Staff recommends approval of an agreement for Professional Services with Matrix Architects, Engineers, Planners, Incorporated, of Tulsa Oklahoma for professional architecture and engineering services for a new vehicle maintenance facility. 14. Consideration and appropriate action relating to the approval of Ordinance No. 1016 relating to Part 1, amending General Provisions, Chapter 1, Use and Construction of the Code, Section 1-108(F), General Penalty, of the Code of Ordinances of the City of Owasso, Oklahoma, amending Part 1 of the City of Owasso Code of Ordinances Karl Fritschen Attachment # 14 Staff recommends approval of Ordinance No. 1016, authorizing Code Enforcement Officers to issue citations without the assistance of a police officer. Owasso City Council November 6, 2012 Page 1. Consideration an appropriate action relating the approval of a contract for engineering services for the me Road Widening Project Dwayne Henderson Attachment 15 Staff recommends approval of the Garnett Road Widening Project Agreement for Engineering Services with Dewberry Engineers, Incorporated, from Tulsa, Oklahoma, in the amount of $315,600 and authorization for the Mayor to execute the agreement. 1 Consideration and appropriate action relating to the approval of a annual contract i Meshek an soci es, Incorporated for the engineering review o miscellaneous sr er and erosion control projects for Y 2012-2013 Dwayne Henderson Attachment 16 Staff recommends approval of an annual contract with Meshek and Associates, Incorporated in an amount not to exceed $62,000 for engineering review of miscellaneous stormater and erosion control projects for FY 2012-2013. 1. Consideration n appropriate action relating t approval of the Agreement Compromise, Settlement and el a i Washington County Rural Water District No. . Agreement language l being finalized by the attorneys. finalized agreement will be available on Monday, November 5, 2012, n will be provided t the i Council Rodney Ray Attachment # 17 Staff recommends approval of the Agreement Compromise, Settlement and Release with Washington County Rural Water District No. 3 pertaining to the Owasso Medical Campus, Tract C. OASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 16, 2012 The Owasso City Council met in regular session on Tuesday, October 16, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, October 12, 2012. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p.. ITEM 2 INVOCATION The invocation was offered by Jim Schnorrenberg, Pastoral and Counseling Minister, First Christian Church ITEM 3 FLAG SALUTE Councilor Ross led the flag salute ITEM 4 ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor Chris Kelley, Vice Mayor Charlie Brown, Councilor Jeri Moberly, Councilor Patrick Ross, Councilor A quorum was declared present STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA Mr. Brown requested item B, Claims, be removed from the consent agenda for separate consideration. Mr. Brown moved, seconded by Ms. Moberly to approve item A, Minutes, item C, Monthly Budget Status Report, and item D, Approval of Surplus Vehicles, of the consent agenda. Owasso City Council October 16, 2012 YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5-0 ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA Rodney Ray responded to questions relating to item B, Claims, on the consent agenda. After discussion, s. Moberly moved, seconded by Dr. Kelley to approve item B, Claims, totaling $828,799.17 of the consent agenda. Also included for review were the self-insurance claims report and the payroll payment report for 10/06/2012. YEA: Ross, Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AUTHORIZATION OF THE CITY MANAGER TO APPROVE A CONTRACT FOR PROPERTY-CASULATY INSURANCE Michele Dempster presented the item recommending authorization for the City Manager to approve a contract for property-casualty insurance for an amount not to exceed $50,010. After discussion, Mr. Ross moved, seconded by s. Moberly to authorize a contract, as recommended. YEA: Kelley, Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AUTHORIZATION FOR THE CITY MANAGER TO APPROVE A CONTRACT FOR SPECIFIC EXCESS WORKERS' COMPENSATION INSURANCE Michele Dempster presented the item recommending authorization for the City Manager to approve a contract for Specific Excess Workers Compensation Insurance and authorization of payment. After discussion, r. Brown moved, seconded by Ms. Moberly to authorize a contract, as recommended. YEA: Moberly, Ross, Brown, Kelley, Bonebrake NAY: None IGAotion carried 5-0 ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF RESOLUTION 2012-10 ESTABLISHING THE VISION 2 PROJECT SELECTION PROCESS RECOMMENDED BY THE CAPITAL IMPROVEMENTS COMMITTEE Warren Lehr presented the item recommending approval of Resolution 2012-10, establishing the Vision 2 Project Selection Process. After discussion, Dr. Kelly moved, seconded by Ms. Moberly to approve Resolution 2012-10, as recommended. 9 Owasso City Council October 16, 2012 YEA: Kelley, Moberly, Bonebrake NAY: Brown, Ross Motion carried 3-2 Mr. Brown exited the meeting at 7:13 p.m. ITEM 10 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AUTHORIZATION OF A CONTRACT FOR CONSULTING ACCOUNTING SERVICES WITH CRAWFORD & ASSOCIATES Sherry Bishop presented the item recommending the authorization of a contract for consulting accounting services with Crawford & Associates in an amount not to exceed $50,000. After discussion, r. Ross moved, seconded by Ms. Moberly to approve the contract, as recommended. YEA: Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 4-0 Mr. Brown returned to the meeting at 7:15 p.m. ITEM 11 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AUTHORIZATION OF PAYMENT OF COMMISSIONERS' AWARD, COMMISSIONERS' FEES, POUNDAGE AND ANY OTHER ASSESSED COURT FEES IN CITY OF OWASSO V. DEBOER ET AL Julie Lombardi presented the item recommending authorization for payment to the Court, upon filing of Commissioners' Report, the Commissioners' Award, compensatory fees to each Commissioner, and all other required court fees. After discussion, Mr. Ross moved, seconded by Dr. Kelleylto authorize payment in an amount not to exceed $140,000 and that any amount exceeding $140, will require a Special Meeting by the City Council. YEA: Kelley, Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A BID FOR THE PURCHASE OF A HYDRAULIC RESCUE TOOL Chris Garrett presented the item recommending approval of a bid award to Okie Extrication of El Reno, Oklahoma in the amount of $27,300. After discussion, r. Ross moved, seconded by Mr. Brown to approve the purchase, as recommended. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None Motion carried 5-0 9i Owasso City Council October 16, 2012 ITEM 13 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF THE FY 2012-2013 STREET REHABILITATION PROGRAM CONSTRUCTION CONTRACT Dwayne Henderson presented the item recommending approval of a construction contract with Tri-Star Construction, LLC in the amount of $497,144.10 for the 2012-2013 Street Rehabilitation Program. After discussion, Mr. Ross moved, seconded by Mr. Brown to approve a construction contract, as recommended. YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5-0 ITEM 14 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF THE SKATE PARK AND AUTHORIZATION TO ISSUE FINAL PAYMENT Larry Langford presented the item recommending acceptance of the Skate Park and authorization to issue final payment to Native Skateparks, LLC, in the amount of $13,120.35 for a total project amount of $262,413. After discussion, r. Ross moved, seconded by s. Moberly to accept the Skate Park and issue final payment, as recommended. YEA: Ross, Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 15 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF A CONTRACT FOR THE CONSTRUCTION OF A BASEBALL 4-PLEX AT THE OWASSO SPORTS PARK Larry Langford presented fihe item recommending approval of a contract for the construction of a baseball 4-plex to Penn Athletic Fields in the amount of $527,723. After discussion, Mr. Brown moved, seconded by Ms. Moberly to approve the contract, as recommended. YEA: Kelley, Moberly, Brown, Ross, Bonebrake NAY: None Motion carried 5-0 ITEM 16 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF ORDINANCE NO. 1014, AN ORDINANCE RELATING TO THE AMENDMENT OF ORDINANCE NO. 1013 OF THE CITY OF OASSO, BY DECLARING THE EFFECTIVE DATE OF THE ORDINANCE TO BE OCTOBER 16, 2012 AND REPEALING ALL OTHER LANGUAGE CONTRARY THERETO Roger Stevens presented the item recommending approval of Ordinance No. 1014, amending Ordinance No. 1013. After discussion, r. Brown moved, seconded by Ms. Moberly to approve Ordinance No. 1014, as recommended. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None Motion carried 5-0 4 Owasso City Council October 16, 2012 Roger Stevens presented the item recommending approval of Ordinance No. 1014, enacting an emergency clause. After discussion, Mr. Ross moved, seconded by Ms. Moberly to enact the emergency clause on Ordinance No. 1014, effective October 16, 2012, as recommended. YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5-0 ITEM 1 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF CHANGES TO THE OWASSO TRAFFIC CALMING PROGRAM Daniel Dearing presented the item recommending approval of changes to the Owasso Traffic Calming Program, changing the requirements for installing traffic control devices and proposing a new priority scoring system. After discussion, Mr. Ross moved, seconded by s. Moberly to approve the changes, as recommended. YEA: Ross, Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 19 REPORT FROM CITY MANAGER No Report ITEM 20 REPORT FROM CITY ATTORNEY No Report ITEM 21 REPORT FROM CITY COUNCILORS No Report ITEM 22 NEW BUSINESS None ITEM 23 ADJOURNMENT Ms. Moberly moved, seconded by Mr. Ross, to adjourn the meeting. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None K Owasso City Council Motion carried 5-0 and the meeting was adjourned at 8:10 p.m. October 16, 2012 Doug one ro e, Mayor Ashley Hickman, Minute Clerk Claims List 11/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni~ GENERAL TREASURER PETTY CASH OC REFUND/HULSEY 250.00 TREASURER PETTY CASH CC REFUND/CURTIS 100.00 TREASURER PETTY CASH OC REFUND/HART 100.00 s TREASURER PETTY CASH ANNEX APPLICATION REFUND 47.00 f TREASURER PETTY CASH CC REFUND/SMITH 50.00 TREASURER PETTY CASH CC REFUND/MOODY 50.00 TREASURER PETTY CASH CC REFUND/UNDERWOOD 50.00 TREASURER PETTY CASH ANIMAL TRAP REFUND/ELMORE 40.00 TOTAL GENERAL 687.00 MUNICIPAL COURT YOUTH SERVICES OF TULSA YOUTH SERVICES 3,750.00 TOTAL MUNICIPAL COURT 3,750.00 ' f AN TREASURER PETTY CASH CHAMBER LUNCHEON 10.00 JPMORGAN CHASE BANK MEETING EXPENSE 26.83 JPMORGAN CHASE BANK MEETING EXPENSE 33.86 JPMORGAN CHASE BANK MEETING EXPENSE 39.50 JPMORGAN CHASE BANK MEETING EXPENSE 33.01 JPMORGAN CHASE BANK MEETING EXPENSE 68.94 JPMORGAN CHASE BANK MEETING EXPENSE 50.59 JPMORGAN CHASE BANK MEETING EXPENSE 14.31 0 JPMORGAN CHASE BANK MEETING EXPENSE 52.26 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 7.99 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 17.08 FREEDOM BAPTIST CHURCH OF OWASSO, I LEADERSHIP REGISTRATION F 556.00 OWASSO CHAMBER OF COMMERCE REGISTRATION FEE - LEADER 320.00 BAILEY RANCH GOLF CLUB MEETING EXPENSE - CIP COM 40.00 JPMORGAN CHASE BANK MEETING EXPENSE 18.94 I ~ JPMORGAN CHASE BANK TULSA CHAMBER-REGISTRATIO 2,000.00 JPMORGAN CHASE BANK TULSA CHAMBER-REGISTRATIO 2,000.00 JPMORGAN CHASE BANK MEETING EXPENSE 140.00 TOTAL MANAGERIAL 5,429.31 I - JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 29.16 CRAWFORD & ASSOCIATES, P.C. PROFESSIONAL SERVICES 11,758.81 JPMORGAN CHASE BANK SGR-PROFESSIONAL SERVICE 8,271.50 JPMORGAN CHASE BANK NOWDOCS-W2'S/1099'S 133.20 f i~ TOTAL FINANCE 20,192.67 UU A RE OIIRCES JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 34.99 JPMORGAN CHASE BANK TRAINING EXPENSE 9.60 TREASURER PETTY CASH CHAMBER LUNCHEON 10.00 JPMORGAN CHASE BANK TULSA WORLD-ADVERTISING 1,675.44 a ' JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 15.00 Page 1 Claims List 11/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni HUMAN RESOURCES... JPMORGAN CHASE BANK CHARACTER INITIATIVE 3.99 JPMORGAN CHASE BANK CHARACTER INITIATIVE 6.99 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 227.00 JPMORGAN CHASE BANK CHARACTER-BULLETINS 557.20 JPMORGAN CHASE BANK HOBBY LOBBY-MTG EXPENSE 3.87 JPMORGAN CHASE BANK BAUDVILLE-SUPPLIES 122.50 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 25.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 21.84 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 37.98 JPMORGAN CHASE BANK CHARACTER INITIATIVE 5.00 TOTAL HUMAN RESOURCES 2,756.40 I 777 HR -CHARACTER INITIATIVE A N Z SIGNS & SHIRTS, INC CHARACTER INIATIVE 830.00 TOTAL HR - CHARACTER INITIATIVE 830.00 A V_E VALVERDE ARBITRATION SERVICES, INC ARBITRATOR 4,017.98 i JPMORGAN CHASE BANK SAV-ON-LETTERHEAD ENV 320.00 } AT&T LONG DISTANCE LONG DISTANCE SERVICE 229.17 AEP/PSO ELECTRIC USE 3,724.17 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 32.94 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 32.94 AT&T CONSOLIDATED PHONE BILL 775.70 OFFICE OF TULSA COUNTY ASSESSOR VISUAL INSPECTION REIMBUR 457.48 MCAFEE & TAFT LEGAL 90.00 MCAFEE & TAFT LEGAL 7,762.33 MCAFEE & TAFT LEGAL-ARBITRATION 7,701.92 TULSA COFFEE SERVICE INC COFFEE SERVICE 103.79 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 142.80 XEROX CORPORATION COPIER SERVICE 716.76 RICOH USA, INC. COPIER SERVICE 414.70 TOTAL GENERAL GOVERNMENT 26,522.68 0 UNITY DEVELOPMENT JPMORGAN CHASE BANK OFFICE DEPOT-CHAIRS 173.34 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 17.08 JPMORGAN CHASE BANK OFFICE DEPOT-RETURNS -102.77 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 150.00 SAV-ON PRINTING & SIGNS LLC INSPECTION STICKERS 71.50 SAV-ON PRINTING & SIGNS LLC CODE ENFORCMENT STICKERS 22.50 JOHNNY-WAYNE MCKNIGHT CODE ENFORCEMENT MOWING 200.001 JPMORGAN CHASE BANK HOBBY LOBBY-ART SUPPLY 33.86 TOTAL COMMUNITY DEVELOPMENT 565.51 ENGINEERING 7 P ORG AN CHASE BANK T J FASTENAL-HARD HATS 37.84 - ORGAN CHASE BANK J P OFFICE DEPOT-SUPPLIES 129.80 Page 2 Claims List 11/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.62 UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.62 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 15.98 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 19.54 UNIFIRST HOLDINGS LP UNIFORM RENTAL 21.07 TOTAL ENGINEERING 271.47 NFORMATION USA MOBILITY WIRELESS, INC PAGER USE 8.70 JPMORGAN CHASE BANK COX-INTERNET SERVICE 1,550.00 JPMORGAN CHASE BANK TECHSMITH-SOFTWARE 85.90 JPMORGAN CHASE BANK NOBEL-GIS [PAD PROJECT 3,900.00 JPMORGAN CHASE BANK NOBEL-GIS IPAD PROJECT 2,100.00 JPMORGAN CHASE BANK BEST BUY-GIS IPAD PROJECT 296.45 JPMORGAN CHASE BANK HOSTICA-HOSTING FEE 201.72 TOTAL INFORMATION TECHNOLOGY 8,142.77 UPPOF; 7 JPMORGAN CHASE BANK LOWES-BUG SPRAY 14.98 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 19.36 JPMORGAN CHASE BANK LODGING EXPENSE 101.03 ` JPMORGAN CHASE BANK RED BUD AIR-A/C FILTER 50.00 { UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 17.27 I UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 17.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 17.27 1 COX COMMUNICATIONS INTERNET SVCS OC BLDG 69.95 AT&T CONSOLIDATED PHONE BILL 65.82 JPMORGAN CHASE BANK LIGHTING INC-BULBS 112.60 JPMORGAN CHASE BANK GRAINGER-EMERG LIGHT OC 38.93 JPMORGAN CHASE BANK LOWES-FILTER GRILLE OC 13.97 JPMORGAN CHASE BANK LOWES-DRILL BIT 19.97 JPMORGAN CHASE BANK LOCKE-FITTINGS 6.37 JPMORGAN CHASE BANK WILLIAMS PLUMBING-SERVICE 120.00 JPMORGAN CHASE BANK LOWES-SUPPLIES 4.97 JPMORGAN CHASE BANK LOCKE-J BOX COVERS 1.56 TOTAL SUPPORT SERVICES 691.32 CEMETERY AEP/PSO ELECTRIC USE 36.78 TOTAL CEMETERY 36.78 i POLICE SERVICES - AEP/PSO ELECTRIC USE 2,264.12 JPMORGAN CHASE BANK GALLS-UNIFORM 99.99 JPMORGAN CHASE BANK GALLS-UNIFORM 95.00 JPMORGAN CHASE BANK GALLS-UNIFORM 57.99 JPMORGAN CHASE BANK GALLS-ARMOR 4,786.56 Y; JPMORGAN CHASE BANK MTM-UNIFORM 53.70 Page 3 Claims List 11/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni JPMORGAN CHASE BANK ALL BATTERY-BATTERIES 117.40 JPMORGAN CHASE BANK RAY ALLEN-SUPPLIES 10.95 JPMORGAN CHASE BANK VIEVU-EXTENDED WARRANTIES 5,460.00 JPMORGAN CHASE BANK VIEVU-TWO CAMERAS 2,044.00 JPMORGAN CHASE BANK RGR SEC-AUDIONIDEO UPGRD 2,265.00 AT&T LONG DISTANCE LONG DISTANCE SERVICE 229.17 i JPMORGAN CHASE BANK SPECIAL OPS-UNIFORMS 683.57 JPMORGAN CHASE BANK OACP-MEMBERSHIP DUES 75.00 JPMORGAN CHASE BANK PEPPERBALL-FIREARMS 999.98 JPMORGAN CHASE BANK GT DISTRIB-TASER CARTRIDG 97.80 JPMORGAN CHASE BANK SPEC OPS UNIF-RADIO HOLDE 138 00 JPMORGAN CHASE BANK . WALMART-G2G MTG SUPPLIES 50.11 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 6.87 JPMORGAN CHASE BANK VIEVU-CAMERA REPAIR 364.00 JPMORGAN CHASE BANK USPS-POSTAGE 8.05 i AT&T CONSOLIDATED PHONE BILL 485.83 JPMORGAN CHASE BANK HILLS-K-9 FOOD 151.02 i JPMORGAN CHASE BANK SPECIAL OPS-UNIFORMS 629.92 JPMORGAN CHASE BANK GALLS-UNIFORMS 1,096.84 WORKHEALTH SOLUTIONS, LLC VACCINATIONS 300.00 BAILEY MEDICAL CTR, LLC BLOOD TEST/STANLEY 29.00 LAW ENFORCEMENT PSYCHOLOGICAL SERV PSYCH EVALUATION 80.00 fi JPMORGAN CHASE BANK GT DISTRIB-TASER CARTRIDG 62.90 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY13 147.00 JPMORGAN CHASE BANK FIRST LINE-HAZMAT SUPPLIE 980.00 JPMORGAN CHASE BANK AMAZON-LEADERSHIP BOOK 61.14 JPMORGAN CHASE BANK QUARTER MASTER-UNIFORM 59.99 USA MOBILITY WIRELESS, INC PAGER USE 70.10 JPMORGAN CHASE BANK SPECIAL OPS-UNIFORMS 629.92 JPMORGAN CHASE BANK OPSGEAR-UNIFORM 26.29 1 JPMORGAN CHASE BANK FAMILY ANIMAL-SUPPLIES 20.97 JPMORGAN CHASE BANK MTM-UNIFORMS 679.36 TOTAL POLICE SERVICES 25,417.55 OLICECOMMUNICATIONS JPMORGAN CHASE BANK SOUTHERN RUBBER-STAMP 36.95 JPMORGAN CHASE BANK WALMART-PRISONER MEALS 184.51 r AEP/PSO ELECTRIC USE 148.91 JPMORGAN CHASE BANK WALMART-PRISONER BOARD 7.11 JPMORGAN CHASE BANK WALMART-SUPPLIES 50.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 67.26 I ; JPMORGAN CHASE BANK CLUB91 1 -SUPPLIES 59.00 JPMORGAN CHASE BANK APCO-OK CHAPTER DUES 92.00 TOTAL POLICE COMMUNICATIONS 645.74, ANIMAL - --r_ =CVA K GOPS INC-UNIFOR 65,89' Page 4 r 31 Claims List 11/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amounl NIMAL . ~ JPMORGAN CHASE BANK COPS INC-UNIFORM 65.89 JPMORGAN CHASE BANK HILLS PET-SUPPLIES 26.25 JPMORGAN CHASE BANK JOE COOPER-REPAIR 95.49 JPMORGAN CHASE BANK LOWES-PAINT FOR A/C 79.48 I JPMORGAN CHASE BANK LOWES-PAINT FOR A/C 13.75 AT&T LONG DISTANCE LONG DISTANCE SERVICE 15.06 AEP/PSO ELECTRIC USE 213.50 JPMORGAN CHASE BANK MEDVET-SUPPLIES 48.87 JPMORGAN CHASE BANK HILLS PET-SUPPLIES 28.00 WORKHEALTH SOLUTIONS, LLC VACCINATIONS 512.00 JPMORGAN CHASE BANK COMPANIONS-CREMATIONS 285.00 JPMORGAN CHASE BANK HILLS-PET FOOD 28.00 JPMORGAN CHASE BANK HILLS-PET FOOD 36.49 E JPMORGAN CHASE BANK VSSI-SUPPLIES 47.00 AT&T CONSOLIDATED PHONE BILL 91.56 TOTAL ANIMAL CONTROL 1,652.23 SERVICET__________ AT&T CONSOLIDATED PHONE BILL 473.50 JPMORGAN CHASE BANK OWASSO GLASS-WINDOW ST3 481.00 JPMORGAN CHASE BANK AMAZON-LEADERSHIP BOOK 31.98 JPMORGAN CHASE BANK AMSAN-SUPPLIES 47.43 JPMORGAN CHASE BANK AMSAN-SUPPLIES 212.95 F JPMORGAN CHASE BANK OVERHEAD DOORS-REPAIRS 135.00 JPMORGAN CHASE BANK USPS-POSTAGE FEE 5.30 JPMORGAN CHASE BANK EQUIPMENT ONE-PARTS 24.05 JPMORGAN CHASE BANK OREILLY-PARTS 3.29 AT&T LONG DISTANCE LONG DISTANCE SERVICE 51.86 BIG POPPY'S UNIFORMS & APPAREL UNIFORM APPAREL 193.00 AT&T MOBILITY WIRELESS SERVICE 48.81 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 48.14 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 21.45 JPMORGAN CHASE BANK LOWES-SHOWER REPAIR 15.31 JPMORGAN CHASE BANK ZOLL-SYS MAINT AGREEMENT 6,280.00 AEP/PSO ELECTRIC USE 3,012.75 JPMORGAN CHASE BANK ADVANCE AUTO-PARTS 9.98 JPMORGAN CHASE BANK LOWES-BULBS 29.98 JPMORGAN CHASE BANK USPS-POSTAGE 5.35 JPMORGAN CHASE BANK UPS STORE-MAILING FEE 9.40 JPMORGAN CHASE BANK USPS-POSTAGE 8.25 TOTAL FIRE SERVICES 11,148.78 EMERGENCY PREPAREDNES AEP/PSO ELECTRIC USE 109.21 AT&T LONG DISTANCE LONG DISTANCE SERVICE 5.52 AT&T CONSOLIDATED PHONE BILL 47.20 Page 5 'Claims List 11/6/2012 Budget Unit Title Vendor Name Payable Description Payment Aouni TOTAL EMERGENCY PREPAREDNESS 161.931 STREETS APAC-OKLAHOMA, INC. ASPHALT 92.59 UNIFIRST HOLDINGS LP UNIFORG RENTAL 35.87 WORKHEALTH SOLUTIONS, LLC FIT TESTING QUESTIONNAIRE 125.00 SIGNALTEK INC SEPT. MAINTENANCE 2,146.27 ROADSAFE TRAFFIC SYSTEMS, INC BARRICADE RENTAL 119.60 TULSA COUNTY BOCC SIGNS 7810 JPMORGAN CHASE BANK P I-SUPPLIES 498.00 JPMORGAN CHASE BANK LOWES-TOOLS FOR SGN TRUCK 11.28 JPMORGAN CHASE BANK WALMART-CD COVERS 5.88 JPMORGAN CHASE BANK OWASSO FENCE-STREET POLES 542.88 JPMORGAN CHASE BANK FASTENAL-HARD HATS 56.76 J ORGAN CHASE BANK HOLLOWAY-SUPPLIES 42.50 JPMORGAN CHASE BANK GELLCO-BOOTS 134.99 JPORGAN CHASE BANK GRAINGER-UNIFORM APPAREL 75.13 AEP/PSO ELECTRIC USE 1,080.72 JPMORGAN CHASE BANK P&K-SUPPLIES 11.92 J ORGAN CHASE BANK VANCE BROS-SUPPLIE 31.50 JPMORGAN CHASE BANK WAYEST-FIT TESTING 160.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.87 _ USA MOBILITY WIRELESS, INC PAGER USE 48.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 33.92 TOTAL STREETS • -.0 = • • L' STORMWATER USA MOBILITY WIRELESS, INC PAGER USE 38.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.11 JPORGAN CHASE BANK WRYEST-FIT TESTING 120.00 J ORGAN CHASE BANK ATWOODS-SAFETY BOOTS 99.99 JPMORGAN CHASE BANK WATER PROD-SUPPLIES 894.00 JPMORGAN CHASE BANK P&K EQUIP-MOWING SUPPLIES 150.64 JPORGAN CHASE BANK GRAINGER-UNIFORM APPAREL 75.13 JPMMORGAN CHASE BANK HOLLOWAY-SUPPLIES 42.50 J ORGAN CHASE BANK FASTENAL-HARD HATS 56.78 J ORGAN CHASE BANK P&K EQUIP-REPAIR TRIMMERS 174.88 J ORGAN CHASE BANK P&K EQUIP-TRW ER HEADS 59.94 JPMORGAN CHASE BANK OREILLY-GEAR LUBE 31.98 WORKHEALTH SOLUTIONS, LLC VACCINATIONS 369,00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.11 WORKHEALTH SOLUTIONS, LLC FIT TESTING QUESTIONNAIRE 75.00 UNIFIRST HOLDINGS LP UNIFO RENTAL 31.11 TOTAL STO WATER 2,2 1.97 mm~ PARKS AT&T CONSOLIDATED PHONE BILL 244.35 Page 6 r Claims List 11/6/2012 Budget Unit Title Vendor Name Payable Description ~ Payment Amouni ARKS... JPMORGAN CHASE BANK SAV-ON-PARADE FLYERS 30.00 1 JPMORGAN CHASE BANK LOWES-ROOF SUPPLIES 118.70 C JPMORGAN CHASE BANK P&K EQUIP-EDGER BLADES 14.34 I JPMORGAN CHASE BANK REASORS-FESTIVAL SUPPLIES 1.63 JPMORGAN CHASE BANK LOWES-RETURN -26.94 JPMORGAN CHASE BANK LOWES-REPAIR SUPPLIES 58.90 JPMORGAN CHASE BANK LOWES-REPAIR SUPPLIES 27.98 JPMORGAN CHASE BANK ANZ SIGNS-BANNERS 132.00 TREASURER PETTY CASH MILEAGE REIMB/LANGFORD 142.08 AT&T LONG DISTANCE LONG DISTANCE SERVICE 16.40 JPMORGAN CHASE BANK LOWES-PARTS 2.98 JPMORGAN CHASE BANK LOWES-HOSE PARTS 15.83 AEP/PSO ELECTRIC USE 1,116.36 JPMORGAN CHASE BANK KUM & GO-STARTING FLUID 2.89 JPMORGAN CHASE BANK DELL-SUPPLIES 83.59 JPMORGAN CHASE BANK WALMART-HARVEST SUPPLIES 214.32 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 OLEN MASINGALE MOWING OF ELM CREEK 210.00 OLEN MASINGALE MOWING AT CENTENNIAL PARK 650.00 s OLEN MASINGALE MOWING AT ATOR PARK 65.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 SAV-ON PRINTING & SIGNS LLC ADVERTISEMENT 65.00 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE AT MCCARTY 110.90 DUSTIN REUDELHUBER HARVEST FESTIVAL 325.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 BLAKE MITCHELL MOWING AT SKATE PARK 60.00 j KATHY HUGHES HARVEST FESTIVAL 1,600.00 FREDRICK COSTIN JR MOWING AT VETERANS PARK 165.00 FREDRICK COSTIN JR MOWING AT RAYOLA PARK 516.00 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE AT CENTENNI 128.00 JOSEPH SMITH JANITORIAL SERVICE 1,380.00 I UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 j JPMORGAN CHASE BANK ATWOODS-REPAIR SUPPLIES 2.08 JPMORGAN CHASE BANK ATWOODS-SUPPLIES 13.99 JPMORGAN CHASE BANK ATWOODS-REPAIR SUPPLIES 14.97 TOTAL PARKS 7,552.35 -A JPMORGAN CHASE BANK BROWN FARMS-SOD 75.00 JPMORGAN CHASE BANK BROWN FARMS-SOD 75.00 JPMORGAN CHASE BANK MAXWELL-WARNING PANEL 148.61 TULSA ASPHALT, LLC ASPHALT FOR SKATE PARK 4,638.68 TULSA ASPHALT, LLC ASPHALT FOR SKATE PARK 4,135.37 TOTAL GF-SKATE PARK IMPRV 9,072.66 O UNITY CENTER PMORGAN CHASE BANK FULLAK - - k Page 7 Claims List 11/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amount rry_c~,ff JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 4.99 JPMORGAN CHASE BANK TUCKER JANITOR-SUPPLIES 155.05 JPMORGAN CHASE BANK TUCKER JANITOR-SUPPLIES 206.45 AT&T CONSOLIDATED PHONE BILL 198.75 AT&T LONG DISTANCE LONG DISTANCE SERVICE 9.56 JPMORGAN CHASE BANK CHARACTER-BULLETINS 25.87 AEP/PSO ELECTRIC USE 1,454.11 + JJPMORGAN CHASE BANK LOCKE-TOILET FOR CC 68.99 ` TOTAL COMMUNITY CENTER 2,166.77 HISTORICAL MUSEUM AEP/PSO ELECTRIC USE 127.53 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 20.00 AT&T CONSOLIDATED PHONE BILL 23.74 TOTAL HISTORICAL MUSEUM 171.27 CONOMIC DEV JPMORGAN CHASE BANK OEDA MTG EXPENSE 10.77 - JPMORGAN CHASE BANK I OEDA MTG EXPENSE 8.78 JPMORGAN CHASE BANK WEBSCRIBBLE-HOSTING 19.99 JPMORGAN CHASE BANK MEETING EXPENSE 6.50 TOTAL ECONOMIC DEV 46.04 FUND GRAND TOTAL 135,560.0 BULANCE JPMORGAN CHASE BANK EXCELLANCE-MEDIC 1 PARTS 381.64 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 2.96 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 43.24 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 2,839.96 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 34.24 JPMORGAN CHASE BANK FULLERTON-OXYGEN 97.50 JPMORGAN CHASE BANK PSI-PHARMACEUTICALS 86.30 JPMORGAN CHASE BANK PSI-PHARMACEUTICALS 46.65 JPMORGAN CHASE BANK PHYSIO CONTROL-SUPPLIES 1,946.50 JPMORGAN CHASE BANK FULLERTON-OXYGEN 43.50 JPMORGAN CHASE BANK PSI-PHARMACEUTICALS 119.62 JPMORGAN CHASE BANK ZOLL MEDICAL-SUPPLIES 712.50 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,779.48 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 23.10 + JPMORGAN CHASE BANK BOUND TREE-CREDIT -19.80 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 64.86 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 21.79 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 520.93 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 33.57 JPMORGAN CHASE BANK PHARM SYSTEMS-SUPPLIES 245.39 JPMORGAN CHASE BANK PHARM SYS-SUPPLIES 15.55 Page 8 Claims List 11/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni AMBULANCE... JPMORGAN CHASE BANK PSI-RETURN OF PHARM -8.25 JPMORGAN CHASE BANK ZOLL-SYS MAINT AGREEMENT 7,900.00 MEDICLAIMS INC BILLING SERVICES 8,398.41 TOTAL AMBULANCE 25,329.64 i i FUND GRAND TOTAL 25,329.6 E911 COMMUNICATIONS AT&T CONSOLIDATED PHONE BILL _ 296.94 AT&T E911 MAPPING FEES - OCT J 355.35 F TOTAL E911 COMMUNICATIONS 652.29 FUND GRAND TOTAL 652.2 HOTEL TAX - ECON DEV INSIGHT VISUAL MEDIA PRODUCTIONS MARKETING VIDEO 6,661.70 IMPACT ENGINEERING & PLANNING, PLC PROSPECT CONCEPT DEVELOP 3,280.00 RETAIL ATTRACTIONS, LLC RETAIL DEVELOPMENT CONTRA 4,000.00 TOTAL HOTEL TAX - ECON DEV 13,941.70 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK KOB-EVENT TABLE 375.00 JPMORGAN CHASE BANK ROADSAFE-BARRICADES 120.00 JPMORGAN CHASE BANK MTG EXPENSE 20.24 JPMORGAN CHASE BANK SAV ON-OSNI BANNERS 100.00 JPMORGAN CHASE BANK KOB-EVENT TABLE 62.50 ` TOTAL STRONG NEIGHBORHOODS 677.74 FUND GRAND TOTAL 14,619.4 STORMWATER - STORMWATI AEP/PSO ELECTRIC USE 340.39 TOTAL STORMWATER - STORMWATER 340.39 FUND GRAND TOTAL 340.3 PUBLIC SAFETY - POLICE EARTH SMART CONSTRUCTION INC FIRING RANGE/PARKING LOT 29,002.50 TOTAL PUBLIC SAFETY -POLICE 29,002.50 UB__ AFETY - FIRE DAVID W NICHOLS EXTRICATION TOOLS 27,300.00 JPMORGAN CHASE BANK LOWES-CREDIT -7.97 JPMORGAN CHASE BANK WATER PROD-PARTS 3.25 JPMORGAN CHASE BANK WATER PROD-PARTS 2.71 JPMORGAN CHASE BANK AMERIFLEX-PUMP PLUMBING 602.05 lip ORGAN CHASE BANK PERF ADVANT-TOOL MOUNTS 253.88 Page 9 Claims List 11/6/2012 Budget Unit Title Vendor Name Payable Description Payment Aounl PUBLIC SAFETY - FIRE... JP RGAN CHASE BANK LOWES-PARTS 78.52 JPMORGAN CHASE BANK IGLOO-WILDLAND VEH EQUIP 92.94 JPMORGAN CHASE BANK WS DARLEY-VEH EQUIPMENT 136.90 JPMORGAN CHASE BANK LOWES-REMODEL STATION 2 149.56 JPMORGAN CHASE BANK LOWES-STATION REMODEL 45.88 JP ORGAN CHASE BANK WILDFIRE TRUCK-PARTS 557.40 JPMORGAN CHASE BANK LOWES-SUPPLIES 1,084.59 JP ORGAN CHASE BANK LOWES-SUPPLIES 315.96 JPORGAN CHASE BANK LOWES-SUPPLIES 19.98 JPMORGAN CHASE BANK LOWES-SUPPLIES 17.69 JPMORGAN CHASE BANK DARLEY-EQUIP ENT 385.65 JPMORGAN CHASE BANK LOWES-PARTIAL RETURN -38.00 TOTAL PUBLIC SAFE - FIRE 31,000.P- I. I • r ]L, _ . K" nnz GARAGE JP iORGAN CHASE BANK UNITED FORD-RETURN -35.00 JPMORGAN CHASE BANK UNITED FORD-RETURN -100.00 JPORGAN CHASE BANK CLASSIC CHEV-PARTS RESALE 73.74 J ORGAN CHASE BANK CLASSIC CHEV-PARTS RESALE 1,248.61 J ORGAN CHASE BANK PEPBOYS-PARTS 494.03 JPMORGAN CHASE BANK CLASSIC CHEV-PARTS RESALE 202.06 JPMORGAN CHASE BANK CLASSIC CHEV-PARTS RESALE 34.89 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 80.74 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 69.09 AT&T LONG DISTANCE LONG DISTANCE SERVICE 13.86 JPMORGAN CHASE BANK LENOX-TOWING 176.00 J ORGAN CHASE BANK PEPBOYS-PARTS 193.20 AT&T MOBILITY WIRELESS SERVICE 56.85 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 101.81 AEP/PSO ELECTRIC USE 288.95 JPMORGAN CHASE BANK OREILLY-SHOP SUPPLIES 6157 JPMORGAN CHASE BANK OREILLY-PARTS RESALE 771.82 J ORGAN CHASE BANK B&M9 OIL-PARTS RESALE 1,196.25 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 401.19 JPORGAN CHASE BANK UNITED FORD-PARTS RESALE 84.81 JPORGAN CHASE BANK WARREN CAT-WATER PUMP 439.46 JPMORGAN CHASE BANK RC AUTO-REPAIR ON 1 TON 6,619.08 AT&T CONSOLIDATED PHONE BILL 48.25 GIL SAURER DBA PHOENIX RECYCLING RECYCLING OF USED OIL 30.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 24.31 UNIFIRST HOLDINGS LP RENTAL FEES UNIFORM 28.31 ■ UNIEIRST HOLDINGS LP ' U~IFOR7R ~TA~ FEES 24.31 T & TIRE, LP FLAT TIRE REPAIR 60.00 T & W TIRE, LP TIRES FOR■rRASH TRUCKS 3,121.72 Page 10 J Claims it 11/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni CITY GARAGE... T & W TIRE, LP TIRES 4,182.69 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 86.26 JPMORGAN CHASE BANK CLASSIC CHEV-PARTS RESALE 140.27 TOTAL CITY GARAGE 20,217.13 FUND GRAND TOTAL 20,217.1 ORKERS° COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 TOTAL WORKERS' COMP SELF-INS 2,805.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 1,648.73 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 1,155.23 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 2,604.79 CITY OF OWASSO IMPREST ACCOUNT it WORKERS COMP CLAIM PAYMEN 716.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00 TOTAL WORKERS' COMP SELF-INS 7,556.75 FUND GRAND TOTAL 10,361.7 t~11 OP S LF ff~tS JEFF SUMMERS TORT CLAIM 323.39 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - TULSA WORLD 232.81 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MILLER 47.00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - DARNABY PRUNER 311.24 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL-ADAMS 15,885.40 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - SPRADLIN 10,739.50 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MAZZANTI 94.00 MIKE AND/OR KELLI ADAMS TORT CLAIM 6,199.00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL SERVICES 47.00 ti NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL SERVICES - MILLER 773.50 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL SERVICES - MAZZANTI 358.15 MCAFEE & TAFT LEGAL SERVICES - MUTII 9,078.11 TOTAL GEN LIAB-PROP SELF INS 44,089.10 Page 11 Page 12 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLANS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 11/6/12 VENDOR DESCRIPTION 37, 563.68 52,142.40 34, 727.06 42, 383.11 16,620.04 23,838.48 AMOUNT 207,274.77 DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL 1,301.20 4,714.31 3,428.60 9,444.11 VSP VISION MEDICAL SERVICES ADMIN FEES VISION DEPT TOTAL 2,422.35 1,250.79 3,673.14 HEALTHCARE SELF INSURANCE FUND TOTAL 220,392.02 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/20112 Department Payroll Expenses Total Expenses Municipal Court 4,586.32 6,559.22 Managerial 19,416.68 27,208.94 Finance 6,698.60 11,480.32 Human Resources 5,984.83 10,029.83 Community Development 10,723.98 16,998.03 Engineering 16,248.98 24,461.64 Information Systems 8,104.31 12,686.93 Support Services 6,897.60 10,094.14 Police 98,525.82 155,455.47 Central Dispatch 13,571.65 23,175.82 Animal Control 2,258.40 3,661.15 Fire 96,098.96 142,718.63 Fire-Safer Grant 10,479.67 16,051.16 Emergency Preparedness 2,818.43 4,405.30 Streets 6,053.86 10,629.18 Stormwater/ROW Maint. 4,237.33 5,909.91 Park Maintenance 8,7584.07 13,06.69 Community-Senior Center 3,002.30 4,174.21 Historical Museum 600.00 673.68 Econortm, iic Develo ment 2,8776.92 3,800.17 General Fund Total 327,868.71 503,243.42 Garage Fund Total 3,391.76 5,924.46 Ambulance Fund Total 25,728.58 38,411.00 Emergency 911 Fund Total 2,535.20 4,441.98 Stormwater Fund 27 Total - Worker's Compensation Total 1,383.84 1,667.22 Strong Neighborhoods 2,717.31 4,117.41 5MILM]WI. ho W'T City v U its. 9 ■ 1 I■ ■ From: Lombardi, Julie Sant: Monday, March 05, 2012 10:43 AMA' To: Bargas, Miguel Subject: RE: Carrington Pointe 1 Wntenance Bonds Miguel, I have reviewed two bonds at your request for the Carrington Point I project guaranteeing the storm drainage system and the paving. The Attorney-in-Fact signature is authorized on both bonds, the surety is licensed to do business in Oklahoma and the amount of each bond is well within the surety's $7,906,000. undewvriting limitation. Therefore, the both bonds are approved. Julie Julie Trout Lombardi / City Attorney City of Owasso 111 N. Main / Owasso, OK 74055 (918) 376-1511 (o) / (918) 376-1599 (fax) jlombardi r,Cityofowasso.com www.cityofowasso.com From: Bargas, Miguel Sent: Thursday, March 01, 2012 2:12 PM To: Lombardi, Julie Subject: Carrington Pointe 1-Maintenance Bonds Julie, l am sending you two maintenance bonds for approval. There is one for paving, and storm drainage. Would you please reply with your findings. Thank you and God Bless. Miguel Bargas Infrastructure inspector Owasso Public Works 918 272-4959 office 918 272-4996 fax 918 693-3979 cell ac lit Prom: Lombardi, Julie Sent: Tuesday, June 07, 20114:68 PM To: Bargaq, Miguel Subject: RE: Sanitary Sewer Maintenance bond for Carrington Pointe I Manuel, I have reviewed the maintenance bond for the sanitary sewer system at Carrington Point I. The attorney-in-fact signature is authorized, the surety is licensed to do business in Oklahoma and the amount of the bond is well within the surety's $7,398.000. underwriting limitation. Therefore, the bond is approved. Julie -Frgnt: Bargas,Oliguel Sent: Monday, June 06, 20118:15 AM To., Lombardi, Julie Subjgct: Sanitary Sewer !Maintenance bond for Carrington Pointe I Julie, I am sending you a maintenance bond for review would you please reply with your findings. God Bless Miguel Bargas) Infrastructure Inspector Owasso Public Works (91 a) 2724959 office (918) 272-49961 fax (918) 693-3979 m bargasa,cityofowasso.com ~eL Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: TXIFSU0551139 KNOW ALL MEN BY THESE PRESENTS, That we Ira M. Green Construction Company as Principal (Developer and Contractor), and International Fidelity}Insurance Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Four Hundred Thirty-Two Thousand, Three Hundred Forty- Eight Dollars and 22/100 ($432,348.22) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Sanitary SeNver System at Carrington Point I in Owasso, OK, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee-may sustain by reason of any defective materials or workmanship in the privately financed public improvemed which may become apparent during the said period. SIGNED, SEALED, AND DATED. May 20"', 2011 Ira M. Green Construction Company, Principal I4~ernational Fidelity Insurance Company, Surety BYy Attorney-in-Fact Vicky l1arvis x u ?19 Attach Power of Attorney SIT rF i• aid 53+ Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: TXIFSU0585196 KNOW ALL MEN BY THESE PRESENTS, That we Ira M. Green Construction Company as Principal (Developer and/or Contractor), and International Fidelity Insurance Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Five Hundred Fifty-Seven Thousand, Four Hundred Nine Dollars and 57/100----------- DOI,LAIZS ($557,409.57) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEARS after final approval of the storm Drainage System at Carrington Point I in Owasso, OK, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: February 14`h, 2012. Ira N+. Green Construction Company, Principal BY: International Fidelity Insurance Company, Surety P BY: Attorney-in-Fact VICKY JA S &7i7 Z . 1. ` 1 1 . ' T ■ At Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: 'M. 7,SU0585197 KNOW ALL MEN BY THESE PRESENTS, That we Ira M. Green Construction Company as Principal (Developer and/or Contractor), and International Fidelity Insurance Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Five Hundred Eighty-Nine Thousand, One Hundred Sixty-One Dollars and 00/100_----------DOLLARS ($589,161.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEARS after final approval of the Paving at Carrington Point I in Owasso, OK, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately.Tinanced publicrimprovement during said period. ■ NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCI~~hat the rrincip%nd/or SIrety shall ilidel ify the Obligee all■ kiss That tITe ObligeLFmay sustain by reason of any defective. aterials or wo rnkMtpr m tMie privatel,;fr anced public improvement which r7aaymbecome apparent during the sardrpqiod. ■ ■ ■ SIGNEDISEAL-ED, AND DATEAMFebruary 14'h,-2012! - ' ■ Ira M. Green Construction Cftpan f, Principal ■ BY. ■ ■ 1 ■ International Fidelity Insurance Coniprrriy, Surety • V Y: Attorney-in-Fact ■ V3CKY JARVI 9 11 . 1 r; ~ j f~ FAfl X F 7FW' 014 N - - L.` -&r- g ■ V. 4kltacn~ ur cnaenvnm~ uxa ri(~Y ALUM FAWN -1Lir r yr t I E T L QUALITY P" Mr. Roger Stevens, Public Works Director City of Owasso 301 West 2nd Avenue Owasso, Oklahoma 74055 Re: Permit No. SL000072080618 The Carrington Pointe Facility No. s-21310 Dear Ur. Stevens: BRAD HENRY bernor jl~ Enclosed is Permit No. SL000072080618 for. the construction of 2,854 linear feet of twelve (12) inch PVC sanitary sewer and 15&55 linear feet of eight (8) inch PVC sanitary sewer to serve the The Carrington Pointe, Tulsa County, Oklahoma. The project authorized b} this'permit should be constructed in accordance With the plans approved by this Department on July 25, 2008. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. F Rejeipt of.1his permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our fifes. Sincer Steve oggard, P.E. Construction Permit Section ter Quality Division (r ~ SH/RC/ab Enclosure ~A' c: Rick Austin, Regional Manager, DEQ Regional Office at Tulsa Robert E. Holmes, , Independent Design Consultants Gene Doussett, Planning & k ftnagement Division, OWRB 707 TH RO i SON, P.O. BOX 1677, OKLAHOMA CITY, OKiAH _ 73101-1677 r Pd Ad on recy d pa r YAh any k1k er ~tj L3' 1722irfilf.1291%M Ave., P.Q. BOX 70, CadMnsvlitej 4K 74021-4 70 Ph. (918) 371-2055 # Fax (918) 371-3864 w TRS 71X Do Jung 30, 2011 Ran Staggs F 818-272-8880 City of Owasao eg Attu! Miwuel argas FA,X S 18-272-4 To Wham It Mlay Concern: 'ft ►equir nts by Rural Water Distdat #3 Washington County, have n fulfilled and wathr lines have bom accepted r Carrington Paint I, subdivision In the NE14 and SE14 of cWi 28, Township 21 North, Range 13 East, City of as , Tul Q ty, lahDrw. IV I G! Mh ftd&l W d u.5, o~artm q,ai AQdcuhre , thM Mrtftutlan Grohi►Ilid from +~a81 on h or ace, <4fP ,q4jM; lY, 4Y6t4Pt xw old 1 v6~t~ (Ya[ all 6~t~ppfy ob Dra"11t§). TOM" COMPW of *CrU*Sb% W04 USA , MW Of ahAi A41&tk 11M in A9M, SW,, t%'wAnpton, D.G, 2M0. 94 20 or mil (940) 703-9372 (WIM) a (202) 720{9s2 (fDO). x F he City W14V W-' re ItS. r, TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Longford Director of Recreation and Culture SUBJECT: Owasso Softball User Agreement DATE: November 2, 2012 BACKGROUND: In summary, City staff believes that bringing all sports facility user groups under a contractual agreement will allow the City to: 1) Enter into more structured agreements with sports facilities user group organizations 2) Achieve financial transparency in the operation of the City's sports venues 3) Achieve better fiduciary responsibility to the City's constituent taxpayers In December 2010, the City Council approved a user agreement for the operation of a youth baseball program utilizing city owned facilities. At that time, it was publicly discussed that staff intended to seek user agreements for youth softball. Later, the staff began developing a new user agreement for the City's softball facilities, using similar language from the baseball user agreement and information obtained during discussions with the current user group. COMMENT: The Owasso Girls Softball Association (OGSA) has managed the City of Owasso softball facilities for more than 20 years. The past agreement with OGSA and the City has simply been a verbal understanding with no official written agreement. The City has had a good working relationship with the Owasso Girls Softball Association, Without the guidelines of a written agreement, the OGSA has a proven track record of organizing and operating softball leagues and tournaments in Owasso. It is the staff's opinion that affording the opportunity for the existing user group to manage City owned softball fields will provide consistency and continuity of administration and management. Staff believes that allowing the existing user group an opportunity to meet the requirements of a structured agreement will lead to continued stable administration of the City's youth softball program. PROPOSED AGREEMENT: TI ; . Staff recommends authorization for the City Manager to execute an agreement with the Owasso Girls Softball Association, for the purpose of mipnoging City of Owasso softball facilities and activities. ATTACHMENT: ko osed Youth Softball User Agreement r ASS GIRLS ' ALL ASSOCL4,TION MANAGEMENT USE ENT Theparties to this Agreement shall be the City of Owasso, Oklahoma, a municipal corporation, ("the City") and Owasso Girls Softball Association ("OGSA"). 2. SCHEDULE: OGSA shall submit a written schedule of the times and dates of all recreational league and tournament softball games and practices to the City PFJRR to the beginning of the softball season. Schedule changes shall be submitted to the City and placed on its website at least one (1) day before the scheduled game or practice. 3. PERSONNEL: OGSA shall provide its o referees, umpires, and other necessary personnel. 4. WEBSITE: OGSA shall create and maintain a website providing current information to the public regarding Owasso youth softball recreational and tournament information. The website shall be updated as necessary throughout the year to contain accurate and timely information. 5. LOCAL BUSINESSES: OGSA agrees to utilize to the extent possible, communicate with, and support Owasso businesses. OSA agrees further to encourage its teams, tournament teams, and their families to utilize Owasso businesses in a mutually supportive relationship. 7. CONCESSION: OGSA may provide concessions during softball league season and at all tournaments at the softball fields at the Owasso Sports Park. 8. TOURNAMENT SCHEDULES: Tournament schedules shall be provided to the City by fi OGSA PRIOR to the beginning of the softball season. There will be no limitation on the number of players participating i the league. 9. PLAYER FEES: OGSA shall not change its current 2012 player fees for the duration of this Agreement without 60 days notice and approval from the City. Scholarships shall be provided by OGSA to players who meet that organization's criteria for financial hardship and need. OGSA shall annually provide to the City a list of all league and tournament player fees as well as the number of scholarships awarded by OGSA for that year. Fees shall not be increased based on contract requirements. 10. ANNUAL FINANCIAL REPORTS: OGSA shall provide an annual financial report or third party audit to the City detailing the organization's revenues, expenses and disbursements for that year. In addition, OGSA agrees to provide other financial documents as requested by the City's Finance Department staff. All financial documents, records, and detailed accounts of financial operations shall be open to the City's Finance Department for review and/or audit with reasonable notice given that such review or audit will occur. Failure by OGSA to provide annual financial reports in compliance with the provisions within this section shall constitute a material breach of the contract and may result in termination of the Agreement. 11. TERM: This Agreement shall become effective on September 1St 2012, for a period of one (1) year. 12. GENERAL MAINTENANCE: OGSA shall be responsible for all routine maintenance and repairs, and specifically excluding major repairs as provided in section fifteen (15) herein which shall be the responsibility of the City, of softball fields, bleachers, concession areas and any other facilities utilized during the softball season at the designated softball fields #1 through #6 at the Owasso Sports Complex with no charge to the City. OGSA shall also be responsible for the general clean-up and collection of trash and debris in and around all softball fields at the end of the last game each day and parking lots before the beginning of the first game on the following day. 13. MAINTENANCE STANDARDS: OGSA agrees to maintain the high quality of playing surfaces on all softball fields at Owasso Sports Park in good working order sufficient to ensure safety of the players, spectators, coaches, managers and all other officials and personnel at all times. A. Each softball field, as often as is needed, will have dirt added, will be sprayed fors weeds, will be aerated and fertilized, will have dirt lips and buildups cutout, and will be mowed and swept. B. Current conditions of fields do not comply with desired maintenance standards. The following conditions must be improved within the duration of this contract in the following areas: 1. Establish and maintain complete turf coverage within the playing field. 2. Playing surfaces will be kept uniform and level to allow for proper drainage and player safety. All soil areas will be maintained with a quality soil. Regular field maintenance will be performed in such a way to avoid lip or ridge formation resulting from loose dirt being dragged or pushed into grass areas. 3. OGSA will mow all softball fields and grass areas inside of the softball fields and surrounding area. Mowing heights will he maintained between 3/* inches and 2 %2 inches depending on season and variety of grass. 4. Edging should be performed on a regular basis as needed to provide consistent edges and lines. 5. Outfield fences will be kept free of any thatch that might impede drainage. 6. OGSA agrees to provide a long term maintenance program to the City for approval. 14. INSPECTION: All softball facilities will be in good working order on the date this contract becomes effective and will be inspected by both the City and OGSA before this Agreement shall be executed. The City retains the right to enter upon the softball fields and facilities at any time for inspection, maintenance, repairs or any other purpose related to this Agreement. The City will have the softball fields and facilities inspected quarterly for the duration of this contract year by an inspector possessing the requisite abilities, experience and technology to determine whether or not the softball fields and facilities are being maintained by OGSA in compliance with the specified maintenance standards. A written report detailing the results of each inspection shall be provided to the City and OGSA by the person performing the inspection. In the event any softball fields or facilities are not in compliance with the maintenance standards specified by this Agreement, the City shall provide an additional written Notice of Noncompliance to OGSA within five (5) business days from the date the inspection report is received by the City. The Notice of Noncompliance will state the specific nature and extent of each area of noncompliance and shall require OGSA to remedy the violation and become compliant in each area within a reasonable.period of time to beinegotiatedovith the OGSA■but ultimately decided1by the City. Failure to do so shall be a material breach of this Agreement and may result in termination of the Agreement by the City. 15. IMPROVEMENTS OR EMERGENCY REPAIRS: The softball fields and facilities at Owasso Sports Park shall at all times remain the property of the City and no improvements or structures may be built upon the fields or facilities without written permipian from the City. The City shall be responsible for all major repairs necessary at the Owasso Sports Park including, but not limited to, rest rooms, plumbing, parking lots, aria general electrical issues. 16. RESTROOMS: The west most restroom facility will 1e considered the softball restrooms. OGSA may rekey locks to the west most restroom's breezeway, which contains the supplies, and if so shall provide a key to the City for its use. Keys to the west most restroom's breezeway shall not be provided to other parties without the approval of OGSA and City. OGSA will provide ample restroom supplies for the softball restrooms at the Owasso Sports Park. OGSA will stock and clean the softball faci4ty restroems prior to each softball game, in1cluding when both league and tournament play is scheduled to be played. If the restrooms are utilized by another party, that panty will be responsible for cleaning and restocking the restroom supplies. 17. INSURANCE: OGSA shall maintain general liability insurance covering the premises and activities of the softball facilities and program at the Owasso Sports Park in an amount not less than One Million Dollars ($1,000,000) and shall name the City as a co- insured. A copy of the policy shall be provided to the City Manager of the City of Owasso at the time this Agreement is executed. OGSA shall maintain the required insurance with an insurer carrying a Best's "A" or equivalent rating that is licensed and admitted to write and issue insurance policies in the State of Oklahoma. 18. INDEMNIFICATION: As partial consideration for this Agreement, OGSA agrees to indemnify, defend (at the City's option), and hold harmless the City, its employees, officials, agents, representatives and volunteers from and against any and all liabilities, damages, injuries (including death), property damage (including loss of use), claims, liens, judgments, costs, expenses, suits, actions, or proceedings, reasonable attorney's fees, and actual damages of any kind or nature, arising out of or in connection with any aspect of the acts, omissions, negligence or misconduct of OGSA, its competitors, invitees, licensees, members, volunteers, representatives, employees, agents, officers, contractors or subcontractors, including but not limited to permitted uses of the fields and facilities, any injury or damage that occurs on or about the fields or facilities relating to softball activities, or OGSA's performance or failure to perform the terms and conditions of this Agreement. OGSA shall promptly notify the City of any serious injuries occurring on the fields or facilities and of any claim asserted by any individual. 19. LAWS: This Agreement shall be governed by the laws of the State of Oklahoma. Exclusive jurisdiction and venue for any action relating to this Agreement shall be solely in the District Court of Tulsa County, Oklahoma. 20. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement and understanding between the parties, and supersedes all proposals, oral or written, or other communications between the parties with respect to the subject matter of this Agreement. If any provision of this Agreement shall be held invalid, such invalidity shall not affect the other provisions herein, and the provisions of this Agreement are intended to be and shall be deemed severable. IN WITNESS HEREOF, the parties have caused this Agreement to be executed on the date set forth below. Executed the_day of 20 CITY OF OWASSO: .ti w. Doug Bonebrake, Mayor Attest: 19 Sherry Bishop City Clerk Approved as to Form: JUT, e Lom ardi City Attorney and General Counsel ASS GIRLS SOFTBALL ASSOCIATION: :f >_a he City i, t Limits. 0 ~ r _ 1. ■ FINN ■ ~ ~ 11 11 L • ' r r: 0I■ a ■ I ■ BACKGROUND: ■ ti ■ I .1 I Council Existing Proposed Change from District ■ Population Population Previous Population . 9~. M .M ■ ;1 5. 7 ■ VYd ■ 1 • 1 1 1 1 ~ ■ ■ fh 1. L ■ 7 ■ OASSO, OKLAHOMA ORDINANCE O. 1015 SEC. 1-201. WARDS AND BOUNDARIES The boundaries of the wards of the City of Owasso, Oklahoma shall be as follows: north approximately 1,082 feet, thence east approximately 866 feet, thence north approximately 410 feet to the centerline of E 116th Street North, thence east along the centerline of E 116th Street North to the centerline of N Mingo Road said point also being the point of beginning. a SEC. 1-202. WARD BOUNDARIES MAP PASSED APPROVED this 6th day of November, 2012 CITY OF OWASSO, OKLAHOMA I1.: Doug Bonebrake, Mayor APPROVED AS TO FORM: ATTEST: Julie Lombardi, City Attorney Sherry Bishop, City Clerk 9 v 'O it 41 t o c tiN C C O C ■ i U1 3 = II y O O ~ m n CC ■ ■ ■ 1 y- `v Q 11 O* ■ O ~ V b m 1 , ■ ■ 1 ~J ■ OI t ` 3 e ~ O O II 4 G I I o e. ■ 0 -a a N M at M cc N N 0 C► o IA N Im 0 14 0 0 ri . i0 Ln n c+ ~l Ln I I O^0 0+ I N I Ln v 0 1 LnW 14 I M o N m in N N N o N ■ ~ 1 01 0 N rl LA O ~ y ~ H Nw c~ 0 a a a ~a a ~ 4 u ■ C foc tO N N M C 00 M i ~ t N .1 N I~ L V N J t Ln 01 t0 S 4 ri t0 ll = ~ ri o i Ln v i° LIM a .4 cc) co ~ n ° u i ao o+ O N 'Q \ n o U) 0% o f C o ~a Ln co Q a~ O 0 M o (h m a t n `n W 'p ~ so -Ali A ~ O 00 n o O " co CID O m 4 • ~ a ■ r V a o }TS N N p Ln M o€ € ' o o N (n I in € s 01 € (,0 10 M N Lr~ 3a N M 1A C O O i c H N i M e i In i 4 O O ~ a+ ■ Q) O z all a R City ut im ttz. C In November of 2001, construction of the current Owasso City Hall and Police Headquarters was completed and the buil g was occupied. At the time of initial occupancy, the Police Department had 42 employees working in Police Headquarters. City Hall staff numbered 20 at initial occupancy. In total, 62 employees occupied City Hall and Police Headquarters. On March 19, 2012, the Capital Improvements Committee held a meeting to consider a As discussions progressed, the idea surfaced that the First Bank building is much better suited for al it Hall than for a Police Headquarters. The building was designed as an office building, there ore; using it as City Hall would require fe erm modifications. The basis for this idea revolved around the argument that moving City Hall could possibly save millions in renovations as compared td moving Police Headquarters. The E!x ense of moving the jail and communications center would be very costly as compared to keeping them in their current location. Additionally, the International Building Code would likely require extensive engineering and structural modifications to the First Bank building'if it were used as a Police Headquarters. Polite buildings have unique building code requirements J ON that traditional office buildings do not have. The progression of the debate has led the City Manager into a focused effort to procure the vacant First Bank building for use as City Hall, thus, freeing the space available at the existing City Hall for expansion of Police Headquarters. REQUEST QUALIFICATIONS: Requests for Qualifications (RFQ) were solicited from thirteen architectural firms. Eleven of these firms were within the Tulsa Metropolitan Area and two were from outside the State of Oklahoma and were solicited due to their recognized expertise in police and city hall facilities. As a result of solicitation, six firms submitted their qualifications for consideration. The selection of the most qualified firm was conducted by a Facilities Committee. Committee members scored the RFQs based on the overall quality of the submittals, qualifications, experience, and reference checks. The Facilities Committee unanimously selected Wilson Estes Police Architects (Wilson Estes) from Kansas City, Missouri. ARCHITECTURAL SERVICES AGREEMENT: FUNDING: I~ i 111AIA Document 6102' - 2007 Standard Form of Agreement Between Owner and Architect without a Predefined Scope of Architect's Services AGREEMENT made as of the 3rd day of December in the year 2012 (In "rds, indicate day, month and year.) ADDITIONS AND DELETIONS: The anther d thivdocumant has BETMEN the Owner: a0ded inforr}lala,IO neaded for its (Name, legal status, address and other information) cOff*VOO. Tto Author nvy o have revised thate d of>Ao lnsl City of Owasso A10twidw' d form. An A beat nd 111 North Mein Street DSNfiVjR*ortthrVn dqp Owasso, Oklahoma 74055 infornulir~lrermbawrev iothe. ffirlo*d form tyd iii j f _ the gu%0P d~h(W1d k.. A and the Architect: vet" line in the,Iefl ear phif. this (Names legal stater address and other information) docurW&t irali w~ th if. ■J hi➢i~t~1d4R1 infdl~It1 Wilsat Estff Polito Architects, PA mW whA s~h dad to or 523 Walnut Strftt d i d from ttNiF+ i . Z.1, a. Kanew City, Missouri 64106 Tait docµmil,t h4timpor*t 1 '*-I cm>we~u~nc . Con"tft with 1111 u ettemey Is ancouragad ~kh respect for, flit followingiProjict: to its cdlyl&i~iyd or mtfirpn. (11 ; Tca ion and Vailed description) Owasso Police and City Hall Nerds Assessment and Ceeceptual Design Owasso Oklahoma r Prpq' lopnffor Police and City Hall. C94cept design to c aitvert the f( mcr First 1BUk buiUngto melt gie needs of City 1 11 functions. Renovate current City Hall/ Police to set the t!tWs of Police as the sole arccupalht. 1 1 The, Ownerd Architect agree as follows. ■ IN ■ ' ■ % ■ ■ IN 0. u ■ ■ • ■ ■ ■ ;J e102n'-2067(fnrowriyW141 120711111011).CoppVht&1917 1926, 1946, 11pl, 80, ,968. 19e1,1IN@-;,617, 1970, ,9741,977, 1987, ,907 and 2007 by ThwArm &Wtulhof Arcjrrft.-JV1 1%h~r ,T A Y t~} i o71Ar1[ Or1 &.9130 Cr i I, n}~6h 1~+3 rarIir; rIw tar , e~ ■ ~y A la at 13:01 on i111/2012 us[ NNW (160169070) 1 TIkBLE OF ARTICLES 1 ARCHITECTS RESPONS13IUTIES 2 OWNER'S RESPONSIBILITIES 3 COPYRI(RiTS AND LICENSES 4 CLAW AND DISPUTES 5 TERONATMQN OR SUSPENgQy 6 COMPENSATION 7 ~tl$IrELLAi~lEOUS PROVIWONS 8 SPECIAL TEMS AND CONDITIONS 9 SCOPE OF THE AGREEMENT ARMLE 1 ARCHITECTS RESPONSIBILITIES 4 1.1 The Architect shall provide the following professional wrvicest (Describe the scopAof the Architect's services or identify an exhibit or scope of services abcumnt setting forth thg Alrchittet's services Ad incorporated into this document in &ction 9.2) SLOPE OF SERVICES Germeral De ehnine the spicific space neals for hoth City Hal an j tlf PoUce Department. This span determination would result in the establishment of tht-individual spaces within each facility, the total building si2a for each of the two distinct facilities, and the site space needs such aapar~injj areas. Frgm that space'de6d determination, we will develop conceptual design drawings for: 1. City HGN, establist ng the best usage of space within a given Owner's budget for renovating the former First Bank Building for housing pro4ammed City Hall functions. In addition, we will establish project costs to develop any potential scenario. 2. P0116a Deportment, establish the best usage of space within a given Owner's budget for renovating the current City Hall/ Police Department for use solely by the ~olia& Department. We witl include the development of all associated proji<ct costs for thA renovation of the currant City Hall/Police buildin , as well as that for new facilities based Progra Details of the Sc w-mcw as ows or each *ility; City Hall and the Policre Department: 1. Meet with key department managers in initial on-site information gathering work sessions. Study the rwtine operations as required to understand optimal department functions and interactions. (SILO 0IIIN #1). 2. Estimate facility needs out to 20 years (planning hodjpn) through the forecastin,g of department personnel for the planning horizon. Projections shall be deveroped by ■ A~k Dace rat 0102" - *117 (fyt rty B1 J"' -1007 Rat 1). CopyriOtfb 1217, 1988, 16+18,1921. 1968 1961, 1983, 1966, 1067 1970, 1 4t 1977, 1987, 1SifiAbod 2007 by The AmWign Ipitltutc %f ArchJ**. dyh> w 'T y . T C10CLP lot od■C pM an 13.09 a1 11101/2012 u rn *.91302526%2y 7 whiqh`b7ipRef qp 1013113, M i%npA ar r U+~"`~ (1831881072) applying the City's anticipated percentaige population increases for the period (from City accepted figures) to the current year departmental personnel counts. 3. Devielop a list of optimal functional elements through meetings with Department Managers. Functional elements are comprised of personnel, activitlEs, and accessory use areas. Each distinct functional element becomes a room or space during design phase work. 4. Estimate the detailed space needs for the functional elements cLxrently required and the space required at the planning horizon; and establish current and future parking needs. 5. Determine the optimal interaction/internal adjacencies and prepare graphic diagrams that show these relationship priorities. The diagrams will stwow the rooms that, for functional reasons, should be near to or adjacent one another. 6. For potential new constructio a. Establish alternate building configurations, including multi-story options. Identify probable story to which each functional element would be assigned, and determine the resulting area of the bulding footprint. (This does not include floor plan layout drawings). b. Determine the site area requted fbr each building configpration option including parking and green space to meet the planning horizon. c. Prepare a building/site-use diagram showing retrommendLhi minimum useable site acreage. 7. For the renovation/conversion of existing buildIV6 (Current City Hall/Police and the former first Bank building): a. Provide conceptual floor plan drawings sufficiept to evaluate functional efficiency suitable to the departments that will occupy each building b. Provide space plan utWzation, including fumiture layouts reflecting the Space Need Program c. Provide prelironary costs for each conceptuc design scenario d. Optionql at OwneU's Rilqued: Provide building renderings, Exteriors, Interior Lobbies ■1 Init. ■ ■ ■ 8. Establish probable costs for each project development scenario. Probable costs wig ■ include hard costs for building construction and normal site development based on quantity take-offs utilizing m1he conceptual floor plan drawings f& renovation scenarios, and square footage or unit costs for new construc#on (Palace only), and project soft costs. Soft cols are usually cornpysed of professional fees, geotechnical exploration, construction ` pTse testing and ir'Tspection, and Owner's typical fixtures furnishings and equip dent. ' 9. Meet with City and Polige Department personnel to present draft findings and concept designs. (Site Visit J112). 10. Make draft revisions and■prepart- a final written report documenting, the study fn6ings. % 1 11. Support the City by providing information necessary to the report flndarQs and educating the public. Formally present the final results to City officials. (8h Visit 03). ■ 11 AJA QWjM pt X192- - 2N7 (fansiy &141- -199'7 Part 1). C0pyW01917,1920,1946,19,5 f 1958.1 14147, 1 W7 Opd 2tW7 by Ths Am■ k= IruUbA& of ArchRmd& Atli Apht9 rv r. ~i - . r " . d N0.913(&:f 1 wNph z;j6g~n 1013 A rat for 1970, 1% 1~ 7, LJ V,% u # 4. 3 *qp 11A1/2012 (18318810M) Y 1.2 The Architect shall perform its services consistent with the professional skill and care ordinarily psovided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such protbssional skill and cart! and the c*dt rly prograt'of the Project. § 1.3 The Architect shall identify a representative authorized to act ea behalf of the Architect with respect to the Project. if IA Except with the Owner's knowledge and consent, the Architect lkh;11 not •noge in any aptivity, or Lccept any employm6nt, interest or contribution that would rvraseerably~appear to compromise the Architect's professional judgmaht with respect to thitProject. J) 1.5 The Architect shall maintain the following insurance for the duration of this Agreement. Ifgny of the requirements sit forth Wow 4ccaed the types and limits the Architect normally maintains, the Owner shall reimbanse the Architect for any ILdditibnal cost: (Ident ify types and limits of insurafce coverage and other insurance requir6mahts applic4M to the Agreement, if any) ~ .1 General Liability $2,000,000 .2 Automobile Liability $1,000,000 .3 Wo&ers' Compensatioer $1,e00,000 A Professional Liability 5;1,000,000 ARTICLE 2 0IER'S RESPMSFLITIES 12.1 Unless otherwise provided foe under this •lFee ment, the Owner shall provide information in a timely manner regarding requirementi, for and limitations on the Project, including:a written program which shall set forth the Owner's cIbjectives, schedule, constraints grid criteriar including "ce retluire4trwrts and rektiowlbior flexibility, expandability, special equipment, system and site requirements: Within 15 dttye afkr mtsipt oft writtskr request from the Architect, the Owner shall furnish the requested information as necessary-and relevant for the architect to 6%Wuate, give notice of or "enforce No rights. $ 2.2 The Owner shall identify a representative authVzed to act on the Owner's t*haif with resoct to the Project. They Owner shall render decisions and approve thCArchiteet's submittals in it timely manner in order to avoid unreasunablf delay in the orderly and sequential progttss of the Architect's servioes. i 2.3 The Owner shall coordinate the services of its own consultants with those servift provided by the Architect. ■ Upon the Architect's request, the Owner shall furnish copies of the scope of carsulting services in the contracts bbtw6~r the Owner and the Owner's consultants. The Owner shall furnish the services of consultants other than those dbignated in this Agreement, or authorize theArchitect to furnish them as an Additional Service, when the Architect requests such strvioes and demogstrates that they are reasatrably required by the scope= of the Proftct. The Owner 5ba11 require that its consultants maintain professional listility insurance as apgroptnate to the services provided. 12.4 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be r8Vably rift6ssary at any time for the Project to meet thEOwner's needs and interests. 2.5 The Owner shall providsprompt w;Wen notice to t}re Architect if theOwner becomes awgrs of any fault dr ct in the Project, includingerrors, otr ssions. or inconsistencies in the Architect's Instrumsents of Service. i ■ Init. PO N ate2 W ( 1N*" - 1)r T1917, 1926, 1Qba 13 51, , 1 1 10bdi 1s~t'1, 1 70, 1~l7~y 7, i x end b r, rn~. tut of Arch 1 Aw' ~J ° r r AV* 'diI3-,CA 11/DIA12 ' V4 PI*d WWI& tao.~13025f0eJ whlbh4k*W on 19/31/2013,.Md IA rid br M (1e3199101tl) 0 UMV it ARTICLE 3 COPYRIGHTS AND LICENSES % 3.1 The Architect and the Own& warrant that in transmitting Instruments of Service, oe any other infoamation, the= transmitting party is the copyright owner of such infgmatioh qr h'as pir-missicio from the copyright owner to transatit such information for its use on the Project. If the Owner and Archita n intend to trananit Instrurwmtl! of Service qt any other information or documentation in digital form, they shall endeavor to establish neeaWy protefcols,&tverning such transmissWas. :113.2 The Architect and the Architect's cgtsultants tail be mimed the-guthots And owners of their rapictive Instruments of Service, including the Drawingq and Specificaticonsl and shall retein0 common lliw, iggutery and ether resdrvezd rights, including, copyrights. Submission or distribution of Instruments of Service to meet officigl ttgplatgiy requirements qt for similar purpgbts in connection with the Project is not to be construed=as publication in derogation of the reserved rights of the Architect and thv Archittet'rmca obitants. •i: 3.3 Uppa execution of this Agreement, the Archuect grants to the. Owner, a nonexclusive licensed to tree the Architect's Instruments of SL'rvice solely and exclusively for the Project, provided that the Owner substantially prfMms its &ljgations, including prdinpt payment of all sums when dtre, under this A gf&-Inent. Tla Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agr tnent. Th'e li&mse granted under this section permits the Owner to authorize the Contractor, Subeontractotrs, Sub-subcontractors, and material or equipment suppliers, as well as th4 Owner's consultants,and separate contractors, to reproducempplicable portions of the Instruments of Service solely and exclusively for use in performing s&vicas for the Project. If the Architect rightfully tgFninates this Agreement for cause as provided in Sections 5.3 and 5.4, the license granted in this Sibtion 3.3 shall terminate. & 3.3.1 In the event the Owner uses the Instruments of Service without retaining the author of the Instruments of Service, thvOwner releases the Architect and Architect's consultant(s) from all claims and causes of action arising from such uaest The Owner, to th"xtent permitted by law, f u-thar 41to indemnify and hold harmle3s the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action ass"d by any third p&son or entity to the extent such colts and ixpenses arise from the Owner's umof the Instruments of Stoce under this Section 3.3.1. 13.4 Exoept forthe licenses granted in this Article 3, no otlZpr licenw.or right shall be deemed,grattted or implied ■ under this Agreement. Thd Owner ahail not assign, delegate; sublicense, pledge'br otheawia0tratt,tfiff any lioenh granted heroin to ertdther pgrty without the'piior written agreement of the Arclitiict. Any unauthorized use of the Instruments of Service shall be at the Owner'@ sole ri# end without lit.bility to the Architect *nd the Architktvi consultants. 1 ARTICLE, 4 CLAIMS AND DISPUTEe J 4.1 GENCRAL ■ a 4.1.1 The Owner and Architect shall commence all claims and causes o action, whether in cWtract, tort, or otherwise, against th6 other arising out of or. related to this Agreement i ccordance with the requiroments of the ` method of binding dispute resolution slekcted in this AgriRmL6:nt within tf~b pi6riod specified by app 'cable low, but in 1 1 an} case not more than 10 years after the date of Substantial tomplbtiol of the Work. The Ownat and Architect waive all claims and causes of action not Anfenc;d in accordance withothis Section 4.1.1. ■ 77 1 ■ 0 4.1.2 To the extent damages afe!cover d y property insurance, the Owner and■Architect waive all rights against each other and against then contractors, consultants, agents and employees of th6gilfer for damages, except such rights as they may have to thelproceedsof such insurance es set forth in AIA Document A201 007, General Conditil s of the Contract foe Cgnstructiou, if applicable. The Owner or the Architect, as appropriate, shall require of tht- colttract&s, congultants, agents and 6mplo3chs of any of ttidn similar waivers in favor of the; other parties enumerated hopin. 16.1.3 Jhe Architect and Owner waive consequatial darnegas for claims, disputes or other matter@in questiob Itrisng out of relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential danytgps- due to tither party's RTminatidn of this Agreft tt, UcCpt as sp&ificlally provided in Section 5.7. AAA Dace 11021r - 2007 y I t41 1"T ' 1). co 1917 1ti~ 1et8 1 1. t1 1 1, 196e, 1A67 1a70, 1a7 7, 1I1~ ~ po7 by TIC lu pfA 11~ kr i A ■ ! a r .7 WWMj by/AhlaE*WAAJW13MT 1101/2612 Ur O N~.9130252x6?,wpflvpi10131/2013,pnd,fr411 gr~rea■jiyq. ■ (11076) 9, 42 MEDWION § 4.2.1 Any claim, dispute pr other matter in question wising oat of at related to this Agreement s1'ktll be jubject to mediation as a condition precedent to bindin&dispute resolution. If such matter relates to or is thasutbject ofa lien arising out of the Arahitect's servic$s, the Architect may proceed in,accordence with-applicable law to potnply with the lien notice or filing de*dlines prior to retgolutign of the nylter by mediation or by binding dtipute resolution. f 42.2 The Owner and Architect shall endeavor. to resolve claims, disputes and other m ttters in question between thErn by mediation which, unless the parties mutually agree otherwise, shall boadministend by the American Arbitration Association in accordance with its COstructiah Industry Wdia'tion Procedures in 6Mt on the Me of the Agmrnent. A request for mediation Fhall be made in writing, delivered to the other party to the Agrfinent, and filed with the parson osentity administering the r$egiation. The. request may be made concurrgrtly with the filin& of a complaint or other appropriate demand for binding dispute resolution but, in such went, mediation shall proceed in -advance of binding dispute r6solution ptocebdings, which &rall be stayed pending mcdiatice for a period of 60 days from the date of filing, unless stayed fo)q a lcager period by agreement of the Parties or court Goer. If an%rrbitration pr9posding is stayed pursuant to this Section e parties may nonetheless praetted to the-selection of the arbltratgg(s) y~ and agme upon a schedule fop later proceedings. 1 4.2.3 The parties &ball shar6 Mmbdiator's fie and any filing fees equally. The mediation shall be held in the place. where the Project is located, unless another location is mutually agrftd upon. Agttements reaghad in mediation shall be onforedbls as settlement agreements in any court having jurisdiction thereof. f .4.2.4' If the parties do not resolve a dispute through mediation pursuant to this Section 4.2, the method of binding dispute resolutice shall Wthe following: (Check the appropriatabox. If the Omer and Architect do not ssiect a method of binding dispute resolution below, or do not subaequently agree in xriting to a binding dispute resolution maethod other than litigation, the dispute Mll he resolved in a court of comptUht jurisdiction.) [X ] Arbitration pursuant to Secyoa 4.3 of thi= Agreement [ ] Litigation in a court of competent jurisdiction [ ] Other (Spdcifv) - ■ ■ J 4.3 ARINTRIMON 4.3.1 If the Darties have selected arbitratigp as the method for binding dispute rtsolutim in this AgrMni ttt, any • claim, dispte a ether matter in questi9p rising out of or related to this•Awnemept subject to, but not resolved by, mftatign shall bie subject to arbitration, which unless the parties mutually agree otherwise, shall be administered by the American Artdtration As§bciatied in accordande with its Constructigp Industry Arbitration Rules imEfibct on the date of this Agreement. A demand for arbitraTica shall It made in writing &Uvrd to the other PAY to this A f rommint, and filed with the perso$ or entityUrninisterin f-this arbitration. ■ ! #.3.1.1 A ci`mand for arbitratico shall bemade no darlies than concurrently with the filing of a request for nadiation, lx►t in no event gall it be madfefter the date whtn the institutions of legal *tquitable lFrpceedings bo6d ot? th'e'-claim, % • dispute or othei matter in question would be buried by At applicable statute of limitations. For statutool liAlitigne purposes, receipt of a written demand for arbitration by the person or entity administering the Irbitration shall constitute thE institution of legal or. equitable poocadings based an the claim, dispute or other matter in question. 4 4.3.2 The foMoing agreement to arbitrataind other agreements to arbitrate' with an additional person qr entity duly consented to by parties to this Agreement shall be specifially enforceable in accordance with applicable law in any court havinj jurisdiction thereo4.3.3 The award rendered by the arbitlatdt(e) tall be finoll end judgment may by entered upa it in;accord nct with applicable law in any court having jurisdic'con th f. InitDOar-set X102 300T (farrtrrly R14170-107 ~t 1). Cop~1~iDD 017,1924; 19►ta! test, plea 1M1, 1983, 19a6; t0E7 1970, 1974; 1977, 19W. 1977 and 2007 b TboAnmOow bMbft fArchk■otB.M - 'i 1 s(rL 1 Zvi 1 r j .I t_t ! L F~ _ F•"i 1 wl L 1 i 4aK 171'M~ r• S uTh- v-~p[odta~dbq ■W 1.13 1T101/A12 h1~7130~1~ ■hath SM7 10/SYl~13.~'ll'le seep ftYlip~" ' • (1831591078) . ■ ■ ■ 1 rrti' ~ 71 ■ ,{nit. UA CONS04DATION CR JUNDER 4.3/1.1 Either party, at its sole discretion, may consolidate an arbitatien conducted under this Agreement with any other arbitratiot] to which it is a party provided that (1) thb arbitration agiftrfi bt governing the other arbitration permits consolidation; (2) the arbitrations to b¢ consolidated substantially involve cgtnmon questions of law or fact; and (3) the arbitrationsaemploy materially similar procedural rules and methods for selecting arbitrator(s). § 43.4.2 Either party, at its sole discretion, may include.by joinder persons or entities substantially involved in a common questidh of law or fact whose presence is rtquirbd if complEte relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Cdd38ht to arbitration involving fin kdditiohal ps&on or entity shall not constitute consent to arbitration of any claim, ispute•eg other matter in question not di%criWd in thr written cossent. § 13.4.3 The" Owner and Architect grant to any person gp entity nude it party to in grbittgtion conducted under this Section 4.3, whether by joinder or consolidation, the same rights of joinder and consolidation eg the Owner and Architect under this Agreement. " ARTICLE 5 TEI#MINATW OR SUVENSION 3 5.1 If the Owner fails to mgke payments to the Architect in accordance with this A41Feement, sgph ijjilure slyll be considered substantial nonperformance and cause far termination or, at the Architect'a option, cAWe forSuapensi4h of performaned-of services und& this Agreement. If the Architect elects toiuspend services, theArchitect shall give seven■days' written notice to theF Owner W*ve'su ding services. In the event of-* suspension of servidts, tha Architect sh'Ill haaemo liability to the Own i Yor cb7ay or damage caused the Owner lWausL of such susgensiai of services. Mora resuming services, the Architect shall be:paid all sums due prior to suspension and any expenses incurred in the intearuptiol and riesumption of theArchiitct's services. The Architect's fees far the remaining services and the time schedules shall be equitably adjusted. § 5.2 If the Owner suspends the Project, theArchitnt shall be compensated for services performed g ric g to nic6 of such suspennsion. Wh& the Project is. resumed, the Architect shall be compensated for expenses incurred in the int&ruptrdh and resumption of the Architftt's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjust%l. 5.3 If the_Ownsr suspends the Project far: more than 94 cumulative days foe reasons other than the fault of the' Architect, the Architect may t6rminate this Agreement by giving not leis than seven days' written notile. 15.4 Either party may terminatvthis Agrwement upe41 not less than Ymn detys' written notice Should the other party fail substantially to perform in accordance with the terms of this Agreement throWh no fault of the party initiating the termination. 15.8 The Owner may termin&e this Agreement upw nov loser than levee cpygt written notice to the Architect fot the Owner'& co6enience and without cause. In the event of teimhftop not the-fault of the Architht, the Architect shall be compensated for services oilmed 1~ri(j to Arminati%, t ejwith RspM6urs rleSExp riseE then dut~. ■ ■ ' % ' (Paragr ph%bletedlit"so 15.6 The OwnEt's tect s eervr in the eveytt of a tdrmination of this Agreement■ are%et forth kr Article 3 Ad Section%.3~' ARTICLE 6 C(PPENSATION ■ § n Ile gpme~ shall compe!trsate the Architect for se=rvices dp ribtd in Section 1.1 as set forth below, or in the attached orchibit or stope'dojume AncWrated into this Agreement in Section 9.2. (I ert amou c ibit or scope document in w*ich compensatron"Is vidRd for.) For ~a of Setvic~s ids fled in Anicle 1. 1, a Guaranteed Maximum FW of 636,639 which includes normal 4 1 0 r bu~expenk (~ticl .2) issobial6d wigt'cond'u' 61 Ld p§eseitin$ the work. 4~ 7Doc t 0102■' -2007 ( 1y211141- JP107 t~rf1). CopydGhWQi7,1W6;104a 1x61. 1 63, 1* lei, 1 i, 1sse, 1087, 10V0 7i T007 byTMlf~ IP tt*C"Io t• u `sir c ' , 10T M(Thiid uai9@!4 R►~1 by9e!►t N1Ra1fi8.13.08one 1101!2012 nt .130252 7 %hee"xtron 1Q131/2013, rygFfgp ■ ■ ■ ■ ■ (16SIM1078) 7 As Additionpl Services for Item 7.d as stipulated in the Scope of Services in Article 1.1; a ft•e of 53,000 per view utilizing computer model renderings (Otte to three views anticipated). IS: 6.2 COWENSL►TOR FOR REIMBURSABLE EXPENSES 9'6.2.1 Reimbursablt Expenses att'included in the:Guaranteed Maximum fee, and include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence; .2 Long, distance services, dedicated data and communication services, teleconferences, Project Web sites, and'extrgnets; A Printing, reproductions, plots, stgndard form documents; .5 Postage, handling and delivery; (Paragraphs delete .10 Site o %axpen s; and .11' Other similar Project-related expenditures. $ 6.4 PAYMENTS TO THE ARCHITECT 1 6.4.1 An initial payment of Zero ('S 0.00 ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be: credited to the Owner's account in the final invoice. 1 6.4.2 Unless otherwise agreed, Oftymdhts for Services shall be mm& monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unppid Sixty ( tip ) drys after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the regal rate prevailing froth time to time at the principal place of business of the Arc (Insert rate of monthly or annual interest agreed upon.) Eight 8 1 6.4.3 The Owner sh1l11 not withhold amounts from thi; Architect's compensation to impose a penalty or liquidated damages on the Architect, or to offset sums r6quested by qr paid to contractors for the cost of changes in the Work unless the:Architect agrees or has been found liable for thelamounts in a binding dispute reWlutigp prodb6ding, (Paragraph *Ieted) ARTICLE 7 MISCELLANEOUS PROVMIONS 17.1 This Agreement shall be governed by the law of thepleee where the Project is located, except ft1 if the p4tiea hiiVt selected arbitratiob as the method of binding dispute resolution, that Federal Arbitration Act-ahallAove rn Section 4.3. 17.2 Termxin this Agwerrse:nt shall have the same manning as those in AIA Document A201 007, Gtnetal Conditions of the Contract foe Construction. 17.3 The Owner and Architect, respectively, bind themselves, their agents, successgrs, assigns and Legal representatives to this Agreement. Neither the-Owner nor the Architect shall assigp this Ageement without the written consent of the other, cxdept that the Owner may assign this Agreement to a lender providing financing for the Project if the ltgd4r agrees to assume the Owner's rights and obiigaticas under this Agreement. § 74 If the Owner requests the Architecftovxecute certificates, the pi.opo96d language of such certificj1t8s shall be submitted to thS Architect for review at least 14 days prior to the requested dates of execution. If the Owner regtle9ts the Archittt to 1bX&ufe consdhts reascmably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistdnt with this Agreement, provided the propoWd consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to Execute certificatWor consents that would require knowledge, services or respomibilities beyond the=scope of thisAgra mtent. ■ NA Dc=iiiiiiiiiiet 5102" 2ae7 (fat■ Joys ul- -1907~ 1) CopyrWM 19.17 1928.1 ar~~y,~., 3 1 1~1 15ie3 1 R, 1 7, o, 1 ",7, IIWt. 7, 19@7 and 7 p T WatIm 9 IStchhw. M is IWIdM&L ~yA13:0dog 1110112012 ■ uurwkr0ii*N@.9J36U2062T1 wYwhnxphoon IU 2a13, ■ndiwErrOtslgrer~i. ee► aopft - (1aralaal oral III § 7.5 Nothing contained in this Ayr&ment shall create a contractual relationship with off a.cauw of action in favor of a third party agiinst hither the Owner OP Architect. 17.6 Unless oth wMse required in this Agreement, the Architect shall have no responsibility for the discovery, presehce, handli & removal or disposal of, nu expoaurz of persons to, hazardous materials or toxic substances in any form st the Project sits. § 7.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to makb such representations. However, the Architect's materials shall not incltdz the Owner's confidential at proprietary information if the Owner has previously advised the Architftt in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the OwrCd's promotional materials for the Project. + 7.81f the Architect (V Owner receives inforn4ti4n specifically de§ignated by the other party as "confidgtttial" or "business proprietary," the receiving party small keep such information strictly confidentistl.lwndlshdl not dt`sclw it to any other person except to (1) i1a employees, (2) those who nerd to know the content of such information in order to pFrform s&vice's o; constructidh solely drd exclusively for the Project, or (3) its consultants and contractors whore contracts include similar restrictidhs on the use of confidential informatic rp. ARTICLE 8 SPECIAL TERMS AND CONDITIONS i Special tewrms and cmditions that modify this Agrednhnt are as follows: Work stipulated under this Agreement will be completed within 120 days beginning from the date established with the 0kner fns the start of sn4bt infoanation gathering work sessions. f ARTICLE 9 SCOPE OF THE AGREEMENT 19.1 This Agreement ral"Sents the entire and integrated agra tnent 1"een the Owner and thfAArchifect agd supersedes all prior negotiations, representations or, aMrsanents, either written or oral. This Agreement may be amendid only by written instrument signed by broth Owner and Architect. 9.2 This Agreement is comprised of the following documents listed below: .1 AIA Document B102-2007, Standard Form Agmement Between Owner and Architect Other 4muments: (List other abrum iitect's scope of service document, hereby incorporated into the Agrefmont.)A 14A I ' ■ This Alreementmnteeerd into as of the day and )ear first written above. OWNER (Signature) Mr. Rodney Ray City Manager (Printed nume•and title) 'ARCHITECT (Signature) James P. Estes Vice-President, WEPA (Printed name anal title) ~ °p 917 191e{ IM 1951, , 19 9E1, 19e3, 1tWV71 70 19V4,1977, 1e87 1 ?init. garand =7 by~ The•IurN~kaan InWtuYUOf Wrcha~dM'~111~ «This ~cum+IntN~I~prodilllg y O ~ T ~ iil; t ` 'r` AlA enw 13 08 on 11 & is nWl~ I►i Mo.9130 Q ~1 which ma iB/3 13,~n dk ■ QMN■ (1831884076) Additions and Deletions Report for AIAa Document 8102' - 2007 TV Aggigrf" Defetio * RihpW,rfi;~rr~d' ON pry 1 of th~ret+=IaW document, rW0dwwb4kwvM jpd the authat haF, jadded to tlts•etendwd ferm AIA docunW t In ordlO1 to CgYg M'it, 4104d MLOW nW h8v4 added to or deleted from the QridinplrAlA text. Added text is ahswn uniedined. DMetsd text It IrwMeeted viltlt p hoiizontal KpaitElYgyth thil qufin llliA pct. N" Thai IcItiomend DaIaM miRaW ispmvkW for infmrm iftn parp"only#nd not MpacRp##M into or pp*itut"py W Of tttp i bohited AIR docurtynt. Thin Adrlitipni*d D.;l lou Roped and ifs afVo ted document Mqrm"tf aImul ly by /AA sottwm at 14:13:08 cry 11101/2012. PAGE1 AGREEMENT made as of the d4y ofQtiealirr in the year Citv of Owasso 11 I North Main Street Owasso, OWahorva 74055 Wilson RMAdik P _ walnut Kates Crity, Missawi64& ■ ■ . ` ■ ■ 1 ■ ■ ■ i 1 ~~.Md by AAA PAGE2 ■ ` ■ s on the Owasso Police Space Need Pragrom. gldp(d co~mpaLQjive ev4ug~ga oQf the twn Pdice development scenarios P tQ of the Saw of Services are as follows far each facility City Hall a2d tht Police Department: 4, Fgr gotenti. now construction (Palica Fagility only): Q. P=gM a bWWina/site-use dia gram &pwing recommenfto minimum p~~~ site acreage. 7. FQr the renovati on/conversion of existing 12uilaings jCWrr gnt Q I-dUPglic an~the former Fist Bank building: a. Pie cong=tWpl flogr pl,o d rawings sufficie nt to evaluate funationd ffi i it t the qq6Wm entsthot will oG QWgy h buildina r., Provide 3 fimngN costs for eagh !;oVn al Wsg!qpo Qgtt!Rngi gt!QwIM'; (jokot: Provide building renwlednas E-xtdd ars Ind Low ■ n n , 4 ~ 2067 (4 MM* B143188'7 Part 1). , U97 OW 2~ .1~ 11 Copyr(Pht'0 1917 19 26, 1944, 1161 g3 1958, 101, rotl 7 RA- rt rsru#' OW 2007 fights. T~i ~3 ~ . 196 1E@7,1970, 197W1 1&77 1987987 7 by TI,k,ArnKlgnIMttloieiofArchif Yl ~t .r as u c~t wig prodera8tl by n~ Bl p}p!t 16:13:06 9n 11/01/20flur4-w MM91302y2Q 1 *Wh rp~Iroan 10 A613, a&is hs tow ~iml NNa (143186.1076) llr,!RM 61TV Q6QWTtQ rigUresl To rnp 6ixr'ent veer c eommental pagannel agnts aurora assign anase.work. t rmin_ th t or r it f h i in f - r t' ti indIuding parldnaT~g ben - to o melt thg planning hoftgn ru rn isningsr2slupmgm. ■ 9. M t with i n P fic rtm nt r nn I t r nt i;Xgft findings gnd concept designs LSitb , reef- 421 - 10. Make draft revisions and'pfL [a a final written report do~ymkofin0 L h& st fin ins. " PAGE4 11,000,@00 1 000 000 1 000 PAGE 6 [ 7(] Arbitration pursuant to Section 4.3 of this Agftmbnt PAGE 7 15.6 In the-ev&t of termination not the fault of tht Architect, the Architect shall be compenated for *rvic& per Mimed it formed prior to tenmi4atiot, together with Reimbursable Expenses then e. 12 the Arew" 1 w ■ 1 F the Scom of Skvicdii, identified in Article 1.1 a G tctd Max' um Fey of U6,632&1- ' 1 dE reimbursal~e extfense(Article` 6~) as fated with 5 r i fi Ae wo-d - PAGE 6 ■ 1 6.2.1 Reimbursable Expensesare ' - ' ' inclu ' the Guaranteed Maximum fee and includoexponses incurred by the Architect and the Architect's consultants dirtbtly ■ related to the Project, as follows: Y 1•!R'~ Rppon isr AlA vocu■wuk M021r -2007 (fo"Wy 11141- -1~p7 Mrrt l). COPYrOtA.F , 1917, I WO 1948. 10 53, 1618 1 1 1~E7, 1970 197y~, 1 7T 1991!, 'kfBiT.tM 21 j} M 11 19 In 4ltu gf OrCfV~LMr~yt iilliRs 11E ►i y - w w u 3 PrgOUW by AIA u 13:08 on 11/01!2012 pnd~ Q►{ ypB130fA~e92 1 wfw11 bn 10/ 1/2013 ¢ r1pt TV W-646" Y, ■ (1831400-M) ■ ■ AW .2 Long distance services, dedicated data and communication services, tel sites, and extransts; ecoµferences, Project Web I- kark "M F"ft Ar1 - - - All md~w-f~ifflbvbli - - I-C An initial of ■ o (S0_ ) shall be made upw execution of this Agrie t and is the minimum payment under this Agfeern pt. It shall be M *d to the+Ownea's aceoun't in the-final invoice. i 6!4:2 Unless otherwise agreed, payments for serviees shall be madh monthly in proportion to4ervices pr 6grnibd• PaymenTs aft=due land payable'upen presentation of thesArchitrect's invoice. Amounts un pat (~n ~ g r 1 ■ ■ the.invoice iatesltall bear intelre§t at the raid ent6rad bel(%, 8lin thiab%ce that th e' rete pilliig from time to time at the principal p1sce of basitlm of the Architect. Y awl r 1 PAGE 9 ~ ■ ■ W t will , ' for the start of -sitfinf - ■ e61 work m%ai 1 ' 1263, 19Qa~ 10d'!, X970 14- 1 77 198z,X007 2007 byTl 7 "14 , 071117 ~Ite IF13:0~ 1A1I1' undo Ordf■ It{o R1~025208 9 whish ~iaf on 101e1/201.5,¢51M1i i r . 0 Not 1 ■ I ■ ■ 1~f~ 1it4R 105 10efi 49x1, 4 TI"b~,6Y (18~3~'~107i{) I y Rav City Amag J es Vice-P id ■ es r=nt ■ ■ ■ *~w~fi.o. ~s report 1~r7~i1 Obc[imnt'1lp102TM - 2~7 ([prRylly f1t1 TM - t007hMtff.t '~Q17, 192 1 1061 on, 19_ a1, .#s 1ps7, 0 1070, 1977 1047 1847 2007 byTt "cantutsoPArc ] 10 T ~ I-T. M "tin j•' r F S "VW *M F070$ ttri 11/01/2012 ur1t mrdM Nb.91S025?082 w(ftipy 00 0/31!2013, atslt iCnbt 16 T t acid byAl lJie Nam (183ft107tt) i Certification of Document's Authenticity AIA' Document DO M - 2003 I, , heteby crrrtify, to the Best of my knowledge, information and b~hW, that I cr8atiVd the attached final document simultanaoasly with its assoctafed Additions and Deletions Report and this 6vrtificati4Tn at 16:13:08 on 1 MMO12 under Order No. 9130252062 from AIA Contract D ments software and that in p~'Ep~tit}&the gached final document I made no chanlFs fo the original text of AIt~Documant B102T+4enoi2007, Standard Form of Agreement Between Ownix and Architect without a Predefined Scep of Architiict's S"ervicesj as published by the AIA in its, softwarg, other than thd* additionr.and deletions shown in the aWcWW Additimiand Deletions Report, - - - r- -IT'Signe (Title) /T/TJom/. ■ • • • i -7476, p wuI " - ZVu3. Cgpyriphtf IW2 and 2003 " 0641IMI/'20Y2Vn04r FNIa.Y1Y025 ' n ■ by ThvAmldoIndtkL*-dxrQ!l c ri~~r ~d 1i,~ r T) It y{ r This dw wmt ws r~ A /rof" 7 t Alit w h • ~ 1 ¢/31!2013 did ~ apt for f (119lta107i) City - its. BACKGROUND: The design and engineering of a new vehicle maintenance facility will take approximately seven (7) months to complete. Once design and engineering is completed, the bid process will be started for construction of the project. REQUEST PROPOSALS: A Request for Qualification/Proposals (RFQ/) was solicited from several Tulsa area firms with' vehicle maintenance center design experience. The Scope of Work will include: The ideal firm(s) would have experience with the design of a vehicle maintenance center and familiarity with OSHA requirements for this type of work area. QUALIFICATIONS SELECTION PROCESS: On September 7, 2012, Staff received Qualifications from seven (7) architecture and engineering firms. These firms are as follows: Staff negotiated a lump sum fee of $139,0 with Matrix based on the original scope of work for professional services for the entire project. FUNDING: Funding for this project is included in the FY 2012-2013 Capital Improvement Fund. RECOMMENDATION: Staff recommends the approval of the Agreement for Professional Services with Matrix Architects Engineers Planners, Inc., of Tulsa, Oklahoma for professional architecture and engineering services for a new vehicle maintenance facility and authorization to execute all documents. ATTACHMENTS: A. Request for Qualifications B. Agreement for Professional Services 3 1 E CITY OF O ASSO, OKLAHOMA Request for Qualifications for Professional Services for Architecture and Engineering for New Vehicle Maintenance Facilitl Table of Contents I Section 100 General Information Page 3 Section 200 Requirements of the Successful Architect/Engineer Page 4 ra Section 300 Anticipated Scope of Services Page 4 Section 400 Qualifications Content . Page 6 M1Section 500 Review Criteria for the Qualifications Received Page 7 Section 600 City Contact Information ........'=x Page 8 Attachment 1 Standard CAP Form 254 State of Oklahoma Page 9 z?: Y i~ i a a: VEHICLE NAINT NANCE FACILITY 8.20.2012 Page 2 of 14 r. F . • City of Owasso Support Services Department WE VEHICLE MAINTENANCE CENTER 111 North Main Street REQUEST FOR QUALIFICATIONS t- 'e P.O. Box 180 Owasso, OK 74055 100 GENERAL INFORMATION A. The purpose of this Request for Qualifications (RFQ) is to obtain professional services for the architecture and engineering of a new vehicle maintenance facility for the City of Owasso. B. All qualified qualifications statements will be, considered without regard to age, race, creed, color sex, handicap or national origin. C. Instructions and Statement of Submissi&n 1. Closing Submission Date: Statement of 3Qualifications (SOQ) must be submitted no later than 5:00 p.m Central Standard Time (CST) on September 7, 2012. The SOQ will be referred to a review committee who will evaluate each statement in accordance with the evaluation criteria stated later in this RFQ. The goal of this project is to determine the best qualified firm, prepare a scope of services, negotiate a fee proposal and provide a contract to the City Council for approval. 2. Conditions of the Statement: All costs associated with the preparation of a proposal in response to this RFQ will be the responsibility of the offerer and will not be reimbursed by the City of Owasso. 3. Instructions to Prospective Architects/Engineers- y a. Qualifications should be addressed as follows: Larry D. White Support Services Director City of Owasso P.O. Box 180 (111 North Main Street) Owasso, OK 74055 b. Qualifications may be mailed or hand delivered. It is important that the offerer's proposal be submitted in a sealed envelove clearly marked on the lower left hand corner with the following information: PROFESSIONAL SERVICES FOR ARCHITECTURE AND ENGINEERING CITY OF OWASSO VEHICLE MAINTENANCE FACILITY It is the responsibility of the offerer to ensure that the proposal is received by the date and time specified above. Late submittals will not be considered. VEOCLE MAINTENANCE FACILITY 8.20.2012 P e 3 b f 1,4 w ■ : CITY OF OWASSO NEW VEHICLE MAINTENANCE CENTER REQUEST FOR QUALIFICATIONS 4. Ri t to Reiect: The City reserves the right to reject any and all Qualifications received in response to the RFQ. RatigS of each statement will be based only on the factors and procedures described in the R.FQ. 200 REQUIREMENTS OF THE SUCCESSFUL ARCHITECT/EIYGINEER V A. Complete the project with the team outlined in the proposal. B. Provide General liability insurance with a minimum combined coverage of $'1,000,000. to :sx C. Provide Errors and Omissions Insurance to remain in effect during the project and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $500,000, deductibles subject to approval. D. Provide Workman Compensation insurance in accordance with the applicable state statute. k E. During the course of the work the ARCHITECT/ENGINEER will be required to submit proof of the required insurance coverage. w_ F. It is a requirement that the firm be accessible to the City of Owasso for staff, Council and public meetings. The lead team representative (or their designated x-` alternate) must be able to respond to issues and/or be present at City of Owasso offices within twenty-four (24) hours of notification. 300 ANTICIPATED SCOPE OF SERVICES I A. GENERAL I. 1. ARCHITECT/ENGINEER agrees to perform professional services in c8nnection with the Project as hereinafter stated. 2. ARC=CT/ENGINEER will serve as professional architectural/engineering representative to the City on the project, and will give consultations and advice to the City during the performance of their services. 3. ARCHITECT/ENGINEER will prepare all documents necessary so that the City may secure approval of such governmental authorities as have jurisdiction over approval applicable to this project. 4. ARCHITECT/ENGIAER will become thoroughly knowledgeable about the contents, conclusions, and recommendations of all available studies pertaining to these projects. As needed by the ARCHITECT/ENGINEER, conduct other VEHI CL E fAAI NTENANCE FACILITY .8.20.2012 Page 4 of 14 ri J N Lt CITY OF OWASSO NEW VEHICLE MAINTENANCE CENTER REQUEST FOR QUALIFICATIONS onsite investigations or inspections of the project areas to aid in the planning activities. 5. It is anticipated that the City may provide staff to perform a portion of the work. The duration and availability of City's staff is not defined at this time.t .T. 6. Ultimate Goal is the construction of a Vehicle Maintenance Facility that will serve the City of Owasso for the next 20 years. B. SERVICES IS 1. Background: a. The purpose of the work is to prepare a proposal for the architecture and engineering of a Vblicle Maintenance Facility. The document must include an evaluation of the City's existing Vehicle Maintenance Center; h b. The City of Owasso Vehicle Maintenance Center currently provides sfrvice for over 200 pieces of equipment including city vehicles, trucks, trailers, and other heavy equipment; c. The City of Owasso has provided its own Vehicle Maintenance Center for more than 20 years. 2. The qualifications may include, but not be limited to, the ability to perfortr~the,r, f following elements: u n a. Data Collection i. Determine vehicle maintenance arrangements, including procedures, in at least three (3) other local municipalities and at the Broken Arrow, Oklahoma, campus for the Tulsa Technology Center; ii. Provide photos of other facilities mentioned above; b. Site Assessment i. Conduct a site assessment of the current and future sites; ii. Evaluate preliminary building layout based on the discussion with staff and experiences; iii. Evaluate soils conditions and recommend treatment if necessary. c. Evaluate Existing System i. Outline limitations and problems of current site;? n VEWCLE VAINTENANCE FA-CILITY 8.20.2012 Page 5 of 14 Vi 3E :Ix L' II v P. CITY OF OWASSO NEW VEHICLE MAINTENANCE CENTER REQUEST FOR QUAIJFICATIONS ii. Determine which equipment from current site can be used at the future site. d. Documentation and Workshoos/Meetings i. Prepare report recommending improvements from current facility and estimated capital costs. ii. Provide renderings of the new vehicle maintenance facility and site iii. Be available to discuss the architecture and engineering of the new r Vehicle Maizttenance Facility at a City Council Work Session. 400 QUALIFICATIONS CONTENT All sections A through G must be included to receive points in Section 500. Consulting architectural/engineering firms desiring consideration should submit Qualifications in the following format: A. Cover letter B. Project Understanding and Approach: This section shall demonstrate understanding of the scope of the Project and summarize the approach to providing each of the services included in Section 300 of the RFQ. This section should not merely restate the contents of the Request for Qualifications but provide a discussion of planned approach and specific work elements to be performed in accomplishing all phases of this work. Include schedule with time frames and tasks. A Scope of Work will beAeveloped from this section. x! Project ,Organization and Staffing: This section shall discuss project staffing including key personnel and their qualifications. The Project METVer stall be identified. Resumes of key personnel and project manager shall be included as an appendix. D. Qualifications of the ARCE=CT/ENGINEER: 1. This section shall discuss prior experiences of the firm. Particular mention should be made regarding previous experience on similar projects. References MUST be included. 2. The section shall also include a discussion of projects performed within the past five (S) years involving the construction of a vehicle maintenance type facility. The discussion of each project shall include a description of any similar project, schedules (both architecture and construction) and special circumstanc8s encountered in the project. VEHICLE MAINTENANCE FACILITY 8.20.2012 _ Paget of 14 la~ r:: -it: CITY OF OWASSO lJEW VEHICLE MAINTENANCE CENTER REQUEST FOR QUALIFICATIONS 3. All current or pending litigation, against the firm shall be provided. 4. This portion of the proposal shall also include a listirg of all projects currently in progress by the proposed project team and their anticipated completion dates. E. Rate Schedule: A rate schedule of hourly fees charged by the firm by type of employee should be included with the qualifications information. F. Standard Qualification Form: The firm shall demonstrate abilities by inclusion of a SF254 specific to this project (copy attached). G. Description of Additional or Supporting Services: The consulting architectural/engineering firm shall submit a description of other capabilities to provide the City with additional information which may be used as a reference should they desire the firm to perform additional or supporting services. H. Number of Copies of Proposal: ARCHITEC*r/ENGINEER shall submit one (1) original and four (4) copies of the proposal to the City in response to the RFQ. 1. CAUTION: All information requested shall be included in the proposal at the time of submittal. Inegm fete ualifications will be considered informal and ma be su_ b'et ct to reiection on that basis 500 REVIEW CRITERIA FOR THE QUALIFICATIONS RECEIVED A. All Qualifications that have been received by the deadline and in the manner required in this RFQ will be opened and evaluated by a Review Committee. The evaluation will be based upon the criteria presented in section F. Qualifications will be ranked according to the total number of evaluation points assigned by the Review Committee. Based upon this initial evaluation, the Review Committee will identify one firm as most "Qualified and Highly Responsive". B. If warranted, the Review Committee may, at its discretion, postpone the selection and select one or more of the firms for an interview in order to exchange additional information or clarify portions of the proposal contents. C. The ARCHTTECT/ENGINEER selected as most "Qualified and Highly Responsive" will be requested to submit a detailed Scope of Services and fee proposal for final evaluation by the Review committee. The detailed Scope of Services will consist of all friodifications and refinements made to the original RFQ Scope of Services p Said modifications will be based upon review of the original ARCHITECT/ENGINEER'S proposal,lany and all RFQ Addenda, oral or VEHICLE MAINTENANCE FACILITY 8.20.2012 , " Page -7 of 14 Yi F. Qualifications will be reviewed in terms of content and completeness. Any or all references may be contacted. Each required item, as defined in Section 500, will be reviewed and rated according to the criteria described below. The following factors will be assessed throughout the review process: L Experience, technical competence, and licenses (as required by all applicable laws, rules, and regulations) of the ARCHITECT/ENGINEER and project staff in the required areas of expertise. 2. CapacitX to perform all required services. 3. Evaluation of ARCHITECT/ENGINEER record on similar projects which shall include quality of work and cost control. G. All written material, oral interviews and other information relative to the RFQ obtained during the review process will bye treated confidentially, except as required pursuant to local and state laws. „R; 600 CITY CONTACT INFORMATION A. Any questions should be directed to Larry D. White, Support Services Director, City of Owasso, Oklahoma. Questions may be submitted by phone call at (918) 272-3459 or in writing to lwhitee(a~_c_ityofowasso cam. ~ji LA CITY OF OWASSO NEW VEHICLE 'MAINTENANCE CENTER REQUEST FOR QUALIFICATIONS written communications between the ARCHITECT/ENGINEER and CITY, and x all other pertinent factors relating to the scope or conditions of the project. D. Based upon the evaluation process outline above, the Review Committee will contact an ARCHITECT/ENGINEER and negotiate the terms of the contract for services. If the contract negotiations are successful, then the Review Committee will make a recommendation to the City for approval of the Architectural/Engineering Services Contract. E. A point system will be use4jo rank the Qualifications from which the review committee will then recommend an award to the ARCHITECT/ENGINEER that will provide the best service to the City of Owasso. 8.20.2012;5 St. r 4 Rf VEHICLE MAINTENANCE FACILITY ,Page 8 of 14 { ■ C: 1a1 N..■ { ki = e< tll I C2 C O a) t CQ Vf L G 0, 2 2 ~ LL Yw ~ oo c: .s O~~ Q aC i0U i V 40 C,4 3 Ny 4 w~ C W y p w U O U N 15 v > 3 U y U~ To o N C O a> U O d0 y 4y 4a ,U °`L O v C0L w C7 ov in. 0 ~d a) CN ar w v „ & ~ a {G U:.a~. o.D C O p o S. w O y 3 G U N to ao 3 ~ o.n a OII, O i:i O a OR 0.8 y•~ a a° a"~ x;'0 Qq '0 ~ ro cr N aroi a OC y + c U 0 e° o•; o O o ~ n O r.L co 0 OTC ~ ter, xc~ts ao i)a~Ot". ' .0 0 LO ~ U t>tl G'• G 0 a; a> ? C y o, .0 22 4 ' .a ~ ~ 4 { O V y C a. w N y T a„ . y C a J I z E aa a.~Oen~ rya c~ I I O A a o ab~y ° >,G4t~ 3y A ° M ! LL ~ .y a V $ /■'L o$ o .--t tnr ld o tF+ y .O y y ~q x o o w l U X U N 9 L 'a L ¢3~ ba > O a> + U Y .0 N a Z7A try o ~ a y U 73 tp w > + w 0 > LaW r- ~ + CL . .mss N L i z ~~a> .ate om X « ' ~ aC o ~ o coi .>^t' cwd C U v r~ ~ 'y-' U T a> p t s r N c~' ;a -0 4Z .o W ro W3 Ua ¢ro L-o C ~nTo.o~ c ► b J w d CV C O 0.0 0 CO E kr l N Qp O U y a) U y O 'O .-t-7U ca b ` 3 y Go t~1 -C 01 U U • S O y a> a 0 d O X ~ . U C" .UD 0 N w ' 0 ~ -0 to ° o %0 -4 O 0 g 4' a ! -t 0 ° ~U+ Q V a) . 1 Q o y C 44 V J ° _0 3 Cn y U y { , o C 4, 4~ C° - Oo U ' 7 G1 ~ t U 'y C) O t 4O j•G~ O y - h p U 1-i 7 U y 3•DON+Gj V W a> Q ~j L•. q sY. 8 L°4s7c i 0 Rg rA a 42 ° U U 000.9 ° '40, or :9 r- U p .2 =3 y d li m -0 B ae pq C) D r/ - a o . zryv o w h w O F c y y A N U tp - 220 ' 0.0 y ~p ohs N L U fl 42 E 0 i-0 ~0 4) o H 0 0 s : o t O V .2) -.5 46 to Z NWs 7 t' ' wave yZ°'~, = . O f' E i 'e0~ ° ' . o 0 a O aOi abi R p, j m cCi 7 42 m F U c-5 ~ ~ c W T O Rs ` at E .i . + y V • VJ.•r U .y.. N hh yG~~. p~ f~A U O w d U OO ° / mo U a y t 3~M• L .C1 (rry~..] ~'i~ •y U_ ' 1 ` , °'4+ V ¢ 4 V V + I . t" s mc°>' rn4 a ZC dno3'Rt fri 'IT r 0 U Os U Q. Q W v U W c. t:m. I N O N 0 N O® s a, i' I N C O E O u ~L•' d p _ C U Ea I ° ~C d' L YO {a 03 Y N 0 = A • ° _ :3 o Lao $ r ' ym rR.. K Uc .vOti - O b G N Q1 O O C ~ ~U in W l op p , t C c d = 3 G Ic q 0 401,40 ' a- m o E 49.4* -0 Lo+'ooE m 0 00 C, ¢ m 0 - m m M ~3 114 0 ~ I I I 0 1 O •JKNK K C YI - C ~S~ A E O ~~rNfMab~G O I` Z a I Q W e E f" (A R C p U ti m C d a ~ m C L/j uj cdm 'a 1~6 ll~ C C m C 3 W ~ R R C = o V C. R aft w a n c c v W Rco 0 LL I I C U) -E = ° I ~ z m I I I m ~ a O V ~ w~ 4 CL ° R m Lo l ~ I O m Q v ~ ~ c d ~ 'C a C of a ~ I I w Q m a ~ d C O ~ A v a m r c z v r rL V O r I ' o 0 I I d E ~ a, ro Cc E F O O C & V R O~ z t as E E a U C A W W ~l U) O h m~ ~ c N _ w f A 0 LL il^ m Z m ~r M 01~ V R m L • W C d fA A e r ~o t C o ao d Ro ° LL JN •v L O N m C CL AWWW V` ~S M ;ill I I I N 3 cl; m 4; o = .U 2 CL 0 w O O U V C 43 o. N OLL w N E N H R V C • m C O O U C E V L > C L C d C L 7 L m a) w R n, C O Li $ W -to C° o w yILd o 4, . 0 o ~ydr 0 c 4) CD > 2:' 0 4) 4... z z a U- aQat~ ci co 00 i 1 Cd I I I w Q d ti U U. CJ aZ C W U O O a1 cm eo a W e-5 l~l N m b C 7 N « O~ C N W C a W N 40) O m O E N ~ m c N C U p N~ O c E qq~~ m e .Nm-. 'a ~ W m N b O m a iil 'm m m E m m c N ~ V -am- m b0 U- E o io c~ m Ol li n oy~F r$E mo cocci ayia mm m ric °y rn n m C i co co - CO to C m tr LL O m T 0 y C 93 •5Eo y2V~Nm ymLL JmfAc m_8CDO U me a~'i c y m am `N U N T m NE C W--- LL U ~.6 7 m ° m t N tr ~ycma N£ ° Qc N¢ mLL',~Ntiooma£im bOdac~°UFSQ. ca mN mmL "a R- ~ 2~ bommm rntr to oc cE.~Tyb mp7 Om Fc omy-y m cmAyin...n7- c`-c~~ Eyo E -6:5 A, ei-.a r- coNr- 0UOf bE yOt°o. ~ 000a ,~v7 Ol7 C- ` y O £ - ~j O 0.1 a N v m> cNCSac C C N c : yN p' N m m n~ o~.m £ cmoa .68 1- ~HO Q- ~~°ofS W m"o°~2~airn rn0 o'wm ~_~nwN a Msm m LLCmmm CNw-3 TN ~'m-Oip'N Cw. 7-'•.~•NN z.2.-:5.S2 -0 r- 0 ctoOU~m~WD~RmcatSF-.veCaci(7~~m°tic~ wa W acimOrAO3 LL' F:? 6 :5 E yyLL mo'~ m`aQmmooLS E y`mom Z~Sm E€°a mcm Cm mL~ O C O C i X. {0 m 7y1 N m d 'O O O G r# m 7 C g m mWml m m N C r a n. flR.0.LLX.waitt .1 U)coWco(0tAtn0cou')Af4FFF-f-F»»~~'S'SSN pOppr NM W W W r W W Orm V tOlOc2 rN MdtO fO f`. oD Of ~OOr NM ~4~ MAO h N O O b O O 6 0 0 C 0 0 'mm 0 0 0 0 0 0 0 0 0 0 0 0 O O O V-- r-- r r r N N y O N m m m N LL d) C V d O b m m ~ ~ G C ~ O m m C C m¢ N d y N A U LL N 0. m_ iA O O ° lip, C R H' TS N •c C 'C E S O W m C C 0. 7T Ol O W O y Mn U C ~0 a0 y W m m 1011, O C C t O N L l0 E p c ~ m l6 b y m b ~+6 V a mr v'S ~U u m m cU U F-u 0. Y 3: C32 pC r LL t5 c `m m > c L Nr c m m c m mTO m Z Co m ai a cA m umi m7F- E j6 C 'D +l3 aE W n grna m~ (0 z E- a) c nm mw 9 LL toy$d d'oA c m ca,- mC7Ed E m 0) ~3Rio m O (Da e ~ m 0v ococ~ a~ °~a~ iri o mm L > CL mium N¢' t~ A E , ii io m o 9 ~ 0to co mZ cccp pm°'c 0 0..Sd~4m c oNrnm~ammarvw E ~Q1n c ► }govO mN m N E 7 y ~W'-~ OLL E C d C az O.s m b O y C C m.m.~ c a m' m O O y C C CD rn.4 a£ LL' ~ m m n. v O N N t c c c o c t" m CD c n-0 E .c x c p w :W: N N Y+ C y~ y N~ m E ~ 5 o Wpo Q m c m~ W E O1 ` y m C A EmmmN ya X vlMn. yy m ~c~~j m~$~(y7 N-•~tT..-- CW 11 U29, _IA N O C1 N Q T m U W N m Q C m a y N C a y p C W Q LL LL O pppp O E E N dT3g~gc a3'C CO`to °p l7Ay0=CC m ma m7V~OmL70Q O MCc m mD a ~ 22 TLC r c~rnrnr~mm mb-aS-Em>-0g myL°m~oami rn°~NOOOO~a,vvc' ° a C?U' =xxY=Txx2Ux3 c C C E-JJ-f,1J-Wm7LrL~m20UZZ o0aaan.a. tow 1. -wW-O N O O s s O O O 3 3 O 0 0 0 0 0 0 0 0 t O p 4 O O O O o p 0 0 0 0 0 0 0 000 C d Ja _ T ` O1 C E mS m £ O c 10 LL U ts .y a c -90 W U= N -0m m W C 4j E C N =0 12 °9 a~ o mo8m 2 m~ v mu~~s,,ymy m fA Ol L . E O LL 0° m m m m N L y U 0 OI d1 O c m C LL C A m N 'L ` N O -35 2 Q p k 0mc a E oR $ - " c e~a CO°~W T 0 C C V` J OI E m 2 C C 7 O !L 7 r d N EN E c rm CO ~c= °EEcyc `-°Wm9~ o aci mZm ax- °a 0ts ok°" °y° Q ,E{ ym pU az(A ~u~im-vc is E mvjN rnQ, j' A .se L y n .7 °t3 c R O ,C c c N Q C 7. y m U o m C Cp °o m cyc in o a R a ¢Eo w mm 8 =N- in-Um m.. Q~o~myg~a Em Eb0.2 mm~ Qc+vcy a,EiFLO- A~c~v~~c=cm°rn::oa_o3~c1°~E O1 UUJmmc~ .-M r 06 0 co 10 y Ct U y C m E m C C O R ~S L O U Q LL C N p E N O N 0- Z O a C W C o 00-02 m M N ILL O 00 m C b N *a W W C C m m LL LL m y r y L° M 0F z h 'O N N E° d io LO-0. C E O m m N a c W O m C = N m ad U.c 7y m y3: i/i 1pmO/NO CwO N FUW ~2U OmN.UE m N N co ° OOd rA [L 7 m c C r LL= m V m L C N N m 3 O m N W v'C W U O T C m Z' ffi 00 aP$~aN « v°~a£n£i~WQmp?~EEEe£mEEy•Eo~~>d>~~ovaLEm ¢¢¢2Q¢•¢QQ¢¢'Q'cooM-0 )CUVUUUOL)o dooooLUWWWW`wuum.LLLLiLi lLO 1;NM ~~O CO l~NOO W OrNM V ~b f0 [+070~OrN MYU')tO t`CD00 NM m0 owrt d O O O O O O N r O O r r r r r N r r Y r r N N N N N N N N N N M M mm N , M M M cm r 0 0 0 O O O O r r 00 0 0 000 r 0 0 0 0 0 p 0 0 0 0 0 0 0 0 0 0 0 0 0 - 0 0000 U U_ C? Z G e it Q llqz W U W m 9 J N tls Q ~ N X [1J N N ~O 0. O r l ~ z ti m ~ CL m LL O l9 U c ❑ N N No O O C70 - - 3 C^ y O O ` U° o m E _ z a U ti m o CL N NNNNNNNNNC09 i y N LD N ~ a LL yN N o C m O O m ~ - z 0 m ~ 3 ~ Z d cc a _ W" C cl, m .O O U m ~ p LL - - - - - - - r N e 0 v E J 1L N N C ~ O N O O m N Z U E2 ti ~ •o T • Q N c+i at iti ~C £ LO Ea -j `o z Q X W a~ - m m - o U O m Q _mN c 0 a Ciriv6 C6 r-: adai r QU S l- h 4 ;1 ~C 1 7 14 3 ra r.~ x r U cy LU a Z~ Z W W 101- N O N O :V ~ OD i T re G 9 IT, r ~ ,:vs+ a ~ Vi 3< c~ JI Y sx Si 12 3 I i f~ I I 1 m W O d U O I 'a I I °v A ® N M r u7 iO P lC tG E H 0 O N to N 6 U- d n, Q M f' II ti I t~.^ T O U ID °U~~y qqL W g~ 6^ ' pV W 4 i f. CV r CV N J 3 ~ H 10 )j I I I m 0 II I~ f 4 c c m S r ca m ~ I I E ~ m z r m { ~ r i~ V N r U O of o N of N .t N Ici N to N r; N C m N N . O m C f' T v/ L1 ~ z s. Oil 7. s !~S ti V. I N T O N N co V Y ..l O m SU to G d. t Y k uJ U W J ,E AGREEMENT FOR PROFESSIONAL SERVICES FOR ARCHITECTURE AND ENGINEERING FOR THE CITY OF OWASSO, OK NEW VEHICLE MAINTENANCE FACILITY THIS AGREEMENT, made and entered into this day of 2012 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referredAo as CITY, artd MATRIX Architects Engineers Planners, Inc., hereinafter referred to as ARCHTTEC'J'/ENGINEER; WITNESSETH: WHEREAS, CITY intends to build a new vehicle maintenance facility, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, a. WHEREAS, ARCHITECT/ENGINEER, is prepared to provide such SERVICES; WHEREAS, furding is available for the PROJECT through the City of Owasso Capital Improvements Budget; NOW THEREFORE, in consideration of the promises corgained herein, the parties hereto agree as follows: b 1. SCOPE OF PROJECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is,,attached hereto and incorporated by reference as part of this AGREEMENT. 2. x SERVIC-ES TO BE PERFORMED BY ARCHITECT/ ENGINEER. ARCHITECT/ENGINEER shall perform the SERVICES described in Attachn%,ent B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. = 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described ink' Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ARCHITECT/ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, ilt S! FEE/HOUR BREAKDOWN, which are attached hereto and incorporated by reference as part of this AGREEMENT. s xx5. SCHEDULE. ARCHITECT/ENGINEE! shall perform thg SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in 5 Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREE T. :1 6. STANDARD OF PERFORMANCE. ARCHITECT/ENGINEER shall perform the ;SERVICES undertaken in a manner consistent with-the prevailing accepted standard , for similar services with respect to projects of comparable function and coml5lexity and with the applicabig laws and regulations published and in effect at the time of 1 r. f C1 1 .s ~ U E r i!f u: PS 4f: ai 'r 05 r, K f performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supem,'sion of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ARCHITECT/ ENGINEER to perform in accordance with the' foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performe4 by the ARCHITECT/ENGINEER pursuant to this AGREEMENT or the suitalbility of ARCHITECT/ENGINEER'S work product. N LIMITATION OF RESPONSIBILITY. _ 7.1. ARCHTTEC`r/ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ARCHITECT/ENGINEER's personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at lacations other than where observations, exploration, and investigations have been made. Blecalg'e of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and/or execution. These conditions and cost/execution effects are not the .t responsibility of ARCHITECT/ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information rx compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ARCHITECT/ENGINEER is not responsible for any errors or omissions in the information from others that are incorporated into the record drawings. 7.5. ARCHITECT/ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer-generated drawing files furnished by ARCHITECT'/ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. OPINIONS OF COST AND SCHEDULE. •~x 8.1. Since ARCHITECT/ ENGINEER has no control over the cost of labor, r. materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices or over , competitive bi4ding or market conditions, ARCHITECT/ENGINEER'S cost u. :r i t• i 1 . 71 i~ d ?•.L 1 I@ !R slat- z :ue a i. x if estimates shall be made on the basis of qualifications and experience as a Professional Architect and Engineer. 8.2. Since ARCHITECT/ ENGINEER has no control over the resources provided by others to meet construction contract schedules, ARCHITECT/ ENGINEER'S forecast schedules shall be made op the basis of qualifications and experience as a Professional Architect and Engineer. r'l 9. LIABILITY AND INDEMNIFICATION. 9.1. ARCHITECT/ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ARCHITECT/ ENGINEER, or any person or organization for whom ARCHITECT/ ENGINEER is legally liable. Nothing in this paragraph shall make the ARCHITECT/ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 9.2. ARCHITECT/ ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ARCHITECT/ ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name CITY and ARCHITECT/ ENGINEER as additional insureds on the contractors general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ARCHITECT/ ENGINEER shall comply with applicable regulatory requirements irLduding federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ARCHITECT/ENGINEER shall procure the permits, certificates, and licenses necessary to allow ARCHITECT'/ENGINEER to perform the SERVICES. ARCHITECT/ ENGINEER shy not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ARCHITECT/ ENGINEER in Attachment B, SCOPE OF SERVICES. F 12. INSURANCE. X2.1. During the performance of the SERVICES under this AGREEMENT, ARCHITECT/ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,OW,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. T.2 C-3 a c :S fi ft 3E iw 13. 1~. 15. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $140,000 for each occurrence. 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval by CITY. 12.2. ARCHITECT/ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not bQ canceled without at least 30 days written notice to the CITY. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. m 13.2. CITY'S reuse of such dacu nents=without written verification or adaptation by ARCHITECT/ENGINEER for the specific purpose intended shall be at CITY'S risk. TERMINATION OF AGREEMENT. „ 14.1. ;The ob4ation to continue SERVICES under this AGREEMENT may be LLI terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ARCHITECT/ENGINEER; and ARCHITECT/ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ARCHITECT/ ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, Yl,+ COMPENSATION. Upon restart of a suspended project, ARCHITECT/ ENGINEER's contract price and schedule shall be equitably adjusted. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified belo% a ri Y a, s 3! ' x CSY.. IP u X. M ~ i' i F N~ N f! ~ 5 E ~ 3 F. Ki a. r!~ } To ARCHITECT/ ENGINEER: MATRDC ARCHITECTS ENGINEERS PLANNERS, INC. Two West Second Street, Suite 99 Tulsa, OK 74103-3131 Attention: Cecil E. Ricks, Principal and Director of Architecture To CITY: CITY OF OWASSO 452 Sow Main Owasso, OK 74055 Attention: Larry White, Support Services Director 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ARCHITECT/ENGINEER and CITY. 16. UNCONTROLLABLE FORCES. Neither CITY nor ARCHITECT/ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, lQ al, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ARCHITECT/ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicialgestraint. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ARCHITECT/ENGINEEXs cost of or time required for performance of the services, an equitable adjustment will lie made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ARCHITECT/ ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Support Services Director for resolution. If the Support Services Director is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law,. T, to resolve any dispute. 11 e4 rl- I'm a 32 20, .ASSIGNMENT. ARCHITECT/ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ARCHITECT/ENGINEER from employing such independent consultants, associates, and subcontractors as ARCHITECT/ ENGINEER may deem appropriate to assist ARCHITECT/ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Support Services Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ARCHITECT/ENGINEER. The ARCHITECT/ENGINEER will meet with the City staff initially and bi-weekly thereafter and will be available for public meetings and City of Owasso presentations. 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ARCHITECT/ ENGINEER has designated Janette Anderson as Project Manager for the PROJECT. ARCHITEC UENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. MATRIX ARCHITECTS ENGINEERS PLANNERS, INC. Yi By: APPROVED: CITY OF OWASSO, OKLAHOMA 3T, City Clerk Mayor Date n k:v APPROVED AS TO FORM: • • x n City Attorney r C svs1? ~ ~ li 31 Ki y~ 3l ?3 ik S! :1 is le. itr +!4 al V. 1 4 AGREEMENT FOR PROFESSIONAL SERVICES FOR ARCHITECTURE AND ENGINEERING FOR THE CITY OF OWASSO, OK NEW VEHICLE MAINTENANCE FACILITY Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of architecture and engineering SERVICH6 described as follows: A.1. ARCHITECT/ ENGINEER agrees to perform professional services for the architecture and engineering of a new vehicle maintenance facility for the CITY, which will serve the CITY for the next 20 years. The facility will serve over 200 pieces of City of Owasso equipment and is projected to cost between one to three million dollars. W A.2. ARCHITECT/ENGINEER will serve as rofessional architectural/ engineering representative to the City on the project," kAd will give consultations and advice to the City during the performance of their services. A.3. AR CT/ENGINEER will prepare all documents necessary so that the City may secure approval of such governmental authorities as have jurisdiction over approval applicable to this PROJECT. A.4. ARCHITECT/ENGINEER will become thoroughly knowledgeable about the contents, conclusions, and recommendations of all available studies pertaining to this type of project. ARCHITECT/ ENGINEER will conduct other onsite investigations or inspections of the PROJECT areas to aid in the planning activities. ~x rn s_R r. .i a re 1z S~ ~i :r k .a r Y ` 1} rr. • ` x rr U. t: W1 Ilk i ai 7P} elf 'ee'~ii =1.T y LC iN- s The services to be performed by the ARCHITECT/ ENGINEER under this AGREEMENT will consist of providing architecture and engineering SERVICES presented in Attachment A, as directed by the City by a notice to proceed or in a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed. It is further understood that all reviews and conceptual designs will be prepared in accordance with the City of Owasso design criteria and specifications for construction. B.1. Basic Services of ARCHITECT/ ENGINEER. The basic services of the ARCHITECT/ENGINEER shall include, but are not limited to the following tasks: B.1.a) Provide site analysis and discovery work on several potential sites for the vehicle maintenance center. B.1.a) L Conduct interviews with CITY staff in the Support Services Department. B.1.a) 2. Determine which site is the best fit for the CITY. B.1.a) 3. Conduct GeotecludcalFSurvey for proposed site. B.1.a) 4. Conduct ALTA Survey for proposed site. B.1.b) Provide design services utilizing in-house personnel for a vehicle ;,maintenance facility to serve the growing needs of the CITY for the next 20 years. s B.1.b 1. Pre-design services including data collection B.1.b) 2" Programming/conceptual design/site planning B.1.b) 3. Schematic design B.1.b) 4. Iyesign development yr x' B.1.b) 5. Construction documents b.1.b) 6. Bidding and negotiating services Bj_b) 7. Room finishing materials and color selections, exterior t' building materials, and interior building materials r For additional details of design services see Attachment F attached hereto''' ~ and made a part hereof. w}: S7 ~ r, ~ 2 r a? r: y r = ti~K 3e •"l. r. " B.2. Services not included by ARCHITECT/ ENGINEER include the following items: B.2.a) I:nkrior design services such as furniture, artwork, accessories, window coverings, etc. B.2.b) Furniture, fixtures and equipment design. B.2.c) Changes to previously approved scopes of PROJECT (to be performed on an hourly basis, per ARCHITECT/ENGINEER hourly rates) B.2.e) Directly related costs such as reproduction (to be billed without nprkup) TF ti r: n xc K Y 0 a r " u '~la 1i. YE< Y :T.+ Lx sr: ;s ra .r ~ ll •G ticcf ~ .1 .x i ± s: r_n i[ ,l'! AGREEMENT FOR PROFESSIONAL SERVICES FOR ARCHITECTURE AND ENGINEERING FOR THE CITY OF OASSO, OK NEW VEHICLE MAINTENANCE FACILITY Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1 Reports, Records, etc: To furnish, as required by the work, and not at the expense of the ARCHITECT/ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT C1.2 Standard construction drawings and standard specifications C.1.3 ARCHITECT/ ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. ' 'L C.2 Access: Provide access to public and private property when required in performance of ARCHITECT/ENGINEER°s services. C.3 Staff Assistance: Designate the CITY representative (or another individual designated in writing) to act as its representative in respect to the worle,-to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies fry and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. V C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities. Further, CITY will furnish assistance as required'in obtaining locations of other utilities, including excavations to determine depth. C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. C.4 Review: Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ARCHITECTANGINEER and render in writing decisions pertaining thereto within a reasonable time so as not t¢, delay the services of ARCHITECT/ENGINEER. ik S'i4. II. . 5 Y! s SH _ ssrn :i r .f ti[ ■ S! u 1 ~ c 5. • # fi t: 1 1~ 1z 1« ai .Ee E C-10 Q' >C ~.'mow. '.'1 1 SIB '►1 C _ COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as the work progresses; and within 30 calendar days of receipt of invoice. ARCHITECT/ ENGINEER shall submit monthly invoices based upon actual hours of work, invoiced according the Rate Schedule provided in A17ACEIMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation For the work sunder this project the total lump sum fee including any subconsultant services, excluding Direct Costs, shall be one hundred thirty-nine thousand dollars ($139,000), which amount shall not be exceeded without further written authorization by CITY. The lump sum fee includes costs incurred for an ALTA Survey and Geotechnical Report for one chosen site. D.2 Subconsultants and Other Professional Associates: Services of subcontractors and other profession4consultants shall be compensated for at actual cost. Use of sub- consultants must be authorized in advance by CITY. ~Ix D.3 Other Direct Costs D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. DA Additional Services: Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services: If this AGREEMENT is terminated, ARCHITECT/ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment D.6.1 Progress payments shall be made in proportion to services rendered and T expenses incurred as indicated within this AGREEMENT and shall be due C 3: sy e: ~ C-11 - u QS and owing within thirty days of ARCHITECT/ENGINEER'S submittal of his progress payment invoices. D.6.2 If CITY fails to make payments due ARCHITECT/ENGINEER within sixty days of the submittal of any progress payment invoice, ARCHITECT/ ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ARCHITECT/ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ARCHITECT/ENGINEER'S control, ARCHITECT/ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. :-b1p, '*N1 T: x IN !1T r 43. ~i 3 B 5 W: F~ •J i~ n • L'_'X.~I'~ {Fk nr 9Q n! I}I a~n n y ~ ~IY.1: YES 1 _ y ~S~ ~ t rf r!= iC 35 =s _ i ' T AG E r~R y n rv~ ie T. W S 3E C ~f iis31 ik F: ~Y J Y: iL } Hourly Rates for Professional Services And Reimbursable Expenses Effective December 1, 2011 CLASSIFICATION HOURLY RATE Principal ................................................................$182.00 Discipline Director 138.00 Senior Architect/Senir)r Engineer/Senior Planner $110.00 to $120.00 Senior Interior Designer/ Senior Mid Representative .........................................$100.00 to $116.0 Architect/Engineer/Planneylnterior Designer x$89.00 to ;104.00 Field Representative ..............................................................................................$86.00 to $104.00 Senior Project Designer (Architecture/Engineering/Planning/Interiors) ....................$75.00 to $90.00 Project Designer (Architecture/Engineering/Planning/Interiors) $67.00 to $75.00 Clerical .$66.06 ~z DIRECT COSTS Reimbursable Ex nses Direct Costs are in addition to Architect/Engineer's Compensation (lump sum fee) and Additional Services. Direct Costs shall be invoiced at actual cost of the expenses incurred. r. a r.! x L= lK .4' a3]' Two Wort Saco A Situ, &*b 99 Tulsa, Oklahoma 74103-3131 bffict. 918.587.4747 st ~ ~ e. i r7 Facsimile 9 1 8. 5 8 7. 8 0 0 8 r www~ma ex a am •I^ n. v. 'e'!~ ■ x + T CL C~ Y ~1o 0 m a a n 3 Q ~ a ® ~ u o g Lo E ° S s ° o e ~ Sd L. i 1 a 29 ,4. a a Q a: d r i~1o ®o ~ `o toE g~ 8 x :1 xr L Y, r A. RUN -00 TO: - The Honorable Mayor and City Council F City of Owasso FROM: Karl Fritscen, LA, AICP Community Development Director ■ SUBJECT: Proposed Ordinance No. 101 Enabling Code Enforcement Officer Ability to Issue ■ Citations 1 ■ DATE: November 2, 2012 BACKGROUND: The process of code enforcement involves sequence of isteps. When a complaint is made 1 regarding a potential violation, staff first investigates the issue. If it is determined that such a violation exists, the property is worked as a violation. In most cases, code violations follow the following process: 1 i t w ua a avVa as va u'c ur'c. 1 ■ 11 ■ ■ ■ 1 ■1 This memo focuses on step 4, issuing citations. As noted, the code enforcement officer must f seek out a police officer to issue the citation. Staff proposes to amend both the zoning code and Municipal code td allow the code enforcement officer the ability'to issue a citation. 1 ■ ■ C ■ ANALYSIS- 11 Currently, the code enforcement officer must seek a police officer to issue a citation for any violation. The proposed change will improve the efficiency of the process by allowing the code r enforcement officer to issue the citation. There is also a safety perspective that must be considered. Currently, whenever the code enforcement officer approaches a property, he frequently encounters individuals upset about the situation. Our code enforcement officer y 1 ATTACHMEMT: ■ til ■ A. Orden ce No. 1016 ■ ■ 1 1 . 1. 1 . L■ Ili v % 1 .10 1 IN . V ■ J CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 1016 AN ORDINANCE RELATING TO PART 1, GENERAL PROVISIONS, CHAPTER 1, USE AND CONSTRUCTION OF THE CO®E, SECTION 1-108(F), GENERAL PENALTY, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA. THIS ORDINANCE AMENDS PART 1 OF THE CITY OF OWASSO CODE OF ORDINANCES BY ADDING THE SECTION NAMED ABOVE TO BE CODIFIED AS SHOWN BELOW. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO- WIT: A. TRAFFIC OFFENSES: The maximum fine or deferral fee in lieu of a fine for traffic-related offenses relating to speeding or parking shall not exceed Two Hundred Dollars ($200.00). B. ALCOHOL OR DRUG RELATED OFFENSES: The maximum fine or deferral fee in lieu of a fine for alcohol-related or drug-related offenses shall not exceed Eight Hundred Dollars ($800.00). C. OTHER OFFENSES: For all other offenses, the maximum fine or deferral in lieu of a fine shall not exceed Seven Hundred Fifty Dollars ($750.00). V r J If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FOUR DECLARING EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. P 'a I CT! I (5): CODIFICATION The City of Owasso Code of Ordinances is hereby amended as shown above and codified in Part 1, Chapter 1, Section 1-108(F). s: SSE by the City Council of the City of Owasso, Oklahoma on the - day of , 2012. Doug Bonebrae, Mayor ATTEST: Sherry Bishop, City Clerk ( L) APPROVED as to form and legality this - day of , 2012. Julie Lombardi, City Attorney 4i 4J 1 W.. 7 F OIL he City 1-t Li 'is' TO: The Honorable Mayor and City Council City of Owasso BACKGROUND: ■ ° • ---'I u<y-- a .rvv'u FJuCjn I car iu, YiurTly TnereaTTer, utility relocation would • 5 commence. ■ • I. ■ ' REQUEST FOR PROPOSALS: 1 • • Request for" Qualification/Proposals (R FQ/P) vas solicited from several Tulsa area firms with ' I 1 • rogdway desigrrexperiencEP. The Scope of Work will include: • 1 ■II i • •Perfor Ming field anq property surveys on the project ■ ■ ti •IL Preparation of a conceptual design report • 1 1 i• ARight-of-way researmh on the properties along the project ' ■ ■ .Preparation of a National Environmental Policy Act (NEPA) environmental document 1- Preparation of desi' plans i Asistacce during pr 'ett bidding • onstructionadmi ration during.construction Preparation ofYeco drawings once the project is completed Vr •I L id' al firm(s) would ha local roa&tay design experience, familiarity with ODOT desi n 1 ■9ndards, and knowledge the INCOG Urbanized Funding program of the area. g • J 1 rx • r . 1 1 ■ 1 ■ I' ■ L II L 11 i• QUALIFICATIONS On August 10, 2012, Qualifications from thirteen (13) engineering firms were received. These firms are as follows: Staff reviewed and graded the proposals using the criteria identified i the FQ/P. Based upon the submitted proposals, staff selected three (3) firms to interview for the project. After the interviews, Dewberry Engineers Inc. of Tulsa was selected as the most responsive and highest qualified firm. The initial negotiation fee proposal, from Dewberry was $463,000. However, final fee of $345,600 or 7% of the City estimated 4.9 million construction cost for professional services was reached. FUNDING: OM Funding for this project is included FY 2012-2013 Capital Improvements Fund. RECOMMENDATION: 1 Staff recommends approval of the Garnett Widening Project Agreement for Engineering Services with Dewberry Engin ' eers Incorporated, from Tulsa, Oklahoma in the amount of $345,600 and authorization for the Mayor to execute the agreement. he No ut Limit*. 19 July 26, 2012 Notice to Interested Engineering Firms Re: Request for Statement of Qualifications (SOQ) Professional Engineering Services North Garnett, Road Widening The City of Owasso is inviting qualified firms to submit a Statement of Qualifications (SOQ) to provide Professional Engineering Services related to the design of the North Garnett Road widening from 96th Street North to 106th Street North in Owasso, Oklahoma. The proposed roadway is anticipated to be five (5) lanes constructed in concrete. Multi-model lanes will be considered as will landscaping in the center-medians where turn lanes are not needed. Pavement width will vary, but be a minimum of 64' wide. Project will include curb, guttering, sidewalk, drainage infrastructure and water distribution system relocations (Washington County Rural Water District #3 and City of Owasso). The Design Services may include, but are not limited to the following: • Topographical and Property Surveying; • Conceptual Plan and Design Report; • Environmental Studies; • Property Ownership Determination 30%, 60%, 90% and Final Design plans • Utility Relocation Coordination • Bidding Services • Construction Administration Services • As-built Plan Preparation 1: Emphasis will be placed on the design being completed on time and within budget. At a minimum, initial and monthly design workshops and review meetings will be held to ensure concepts and designs are as required by the City of Owasso. The design agreement will require the use of a scheduling program to monitor and track the progress. Schedule versus actual progress will be reviewed on no less than a monthly basis. Further, the design agreement will include the requirement for an in-house Quality Assurance and Quality Control review and certification statement by the firm. The SOQ submittal will be evaluated on the following: 301 West 2'8 Avenue (918) 272-4959 P.O. Box 180 City of Owasso FAX (918) 272-49M Owasso, OklahcFa 74055 A City of Character www.cityofowasso.com he City t Limits. - Design Team Experience related to Roadway (30 points) Design - Verifiable References for Roadway Projects in (20 points) Oklahoma - Firm Experience in Design of Similar Roadway (20 points) Projects - Availability of Design Team to Complete Work (20 points) (Provide Proposed Schedule of Completion in Work Days to complete the tasks about. Indicate tasks that will run concurrently) - Familiarity with City of Owasso Design Standards (10 points) Construction Methods and Procedures The response shall be limited to twenty (20) single-sided pages, not including resumes. Five (5) copies of the SOQ and will be received by City of Owasso, 301 W. 2°d Street, P.O. 180, Owasso, Oklahoma 74055, until 4:00p.m. (local time) August 10, 2012. The three (3) most responsive firms shall be selected to submit proposals for the project. Once the proposals are reviewed and ranked, we will begin fee negotiations with the highest scoring firm and will continue until an agreement can be negotiated. We anticipate the process will be completed by August 31, 2012. Interviews may be required for the final selection. The City of Owasso reserves the sole right to evaluate the submittal, waive any irregularities therein, select candidates for submittal of proposals or reject any and all firms that submitted should it be deemed for its best interest. The City wishes to thank you in advance for your interest and submittal of SOQ. Please direct comments, questions, and any request for information to H. Dwayne Henderson, City Engineer, City of Owasso at (918) 272-4959 or via email at denderson@cityofowasso.com. INA L Sincerely, CITY OF OWASSO J H. Dwayne Henderson, P.E. City Engineer ,O. o„4 µ 301 West 2n° Avenue P.O. Box 180 Owasso, Oklahoma 74055 City of Owasso A City of Character J (918) 272-4959 FAX (918) 272-4966 www.cityofowasso.com AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OAO, O NORTH GARNETT ROAD IMPROVEMENT PROJECT Between East 96th Street North and East 106th Street North THIS AGREEMENT, made and entered into this day of November 2012 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Dewberry Engineers Inc., hereinafter referred to as ENGINEER; WITNESSETH: 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of STD OWASSO AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS - GARNETT 102412 - 2 (4) the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. LIMITATION OF RESPONSIBILITY. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. STD OWASSO AGREEMENT FOR EN4NEERING SERVICES WITH EXHIBITS - GARNETT 102412 - 2 (4) C-2 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall be made on the basis of qualifications and experience as a Professional Engineer. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. r COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. am I 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval by CITY. 12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. TERMINATION OF AGREEMENT. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: Dewberry Engineers Inc. 1350 South Boulder, Suite 600 Tulsa, Oklahoma 74119-3216 Attention: D. Michael Ard, P.E., Vice President To CITY: CITY OF OWASSO 301 W 2r,a Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and STD OWASSO AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS - GARNETT 102412 - 2 (4) C-5 monthly through the design phase thereafter and will be available for public meetings and City of Owasso presentations. 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Craig S. Swengle, P.E. as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. I WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. DEWBERRY ENGINEERS C. Michael Ar , P.E., Vice resident ate APPROVED: City Clerk APPROVED AS TO FORM: City Attorney CI F OWASSO, OKLAHOMA Mayor ate r AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OASSO, OK NORTH GARNETT ROAD IMPROVEMENT PROJECT Between East 96th Street North and East 106th Street North Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of the design and preparation of construction documents for four-lane divided boulevard improvements, including left turn lanes, bike lanes, sidewalks, and landscaped medians, for the reconstruction of N. Garnett Road between the intersections of E. 96th Street North and E. 106th Street North in northwest Owasso. The construction documents will be prepared utilizing the CITY of Owasso, Washington County Rural Water District #3, and Oklahoma Department of Transportation standard drawings, details, and specifications. The PROJECT will be funded by the Oklahoma Department of Transportation (ODOT) and CITY of Owasso. ODOT will advertise, bid, and administer the PROJECT'S construction. AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK NORTH GARNETT ROAD IMPROVEMENT PROJECT Between East 96th Street North and East 106th Street North Scope of Services Attachment B The services to be performed by the ENGINEER under this AGREEMENT will consist of providing civil engineering services for the SCOPE OF PROTECT presented in Attachment A, as directed by the City by a notice to proceed or in a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed. It is further understood that all reviews and conceptual designs will be prepared in accordance with the City of Owasso design criteria and specifications for construction. B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: B.1.a) CONCEPTUAL DESIGN REPORT (30%) B.1.a)1. Attend Initiation meeting with City staff. B.1.a) 2. Coordinate field and section surveys; setting horizontal / vertical control; topographic and planimetric surveys; existing utiulity easement research; property ownership map; and property reports for the PROJECT using a CITY approved subconsultant. B.1.a) 3. Coordinate environmental studies and NEPA Document preparation for the PROJECT using a CITY approved subconsultant. B.1.a) 4. Coordinate a geotechnical investigation and submit a geotechnical report for the PROJECT using a CITY approved subconsultant. B.1.a) 5. Coordinate hydraulic model updates and the hydraulic design of the Sawgrass Tributary culvert replacement for the PROJECT using a CITY approved subconsultant. B.1.a) 6. Coordinate design of and preparation of landscape median construction documents for the PROJECT using a CITY approved subconsultant. 99 Attachment B (con't) B.1.a) 7. Prepare conceptual design drawings, opinions of probable construction costs, and Conceptual Design Report. ■ B.1.b) PRELIMINARY DESIGN PHASE (65%) B.1.b) 8. Finalize Conceptual Design Report by addressing City's comments. B.1.b) 9. Prepare Preliminary Design (65%) of the proposed roadway, drainage, City waterline and Washington County Rural Water District #3 waterline improvements. B.1.b) 10. Prepare exhibits for and participate in the Design Public Hearing. Prepare a Public Hearing Report, listing questions raised and providing responses to each. B.1.b) 11. Prepare construction drawings for the proposed improvements including plans, profiles, cross-sections, and details in AutoCAD format. B.1.b) 12. Prepare construction cost estimates from conceptual opinions of probable construction costs. B.1.b) 13. Prepare and deliver 65% Preliminary Design Submittal to City _ and ODOT for review and comment in 11-inch by 17-inch hardcopy format. B.1.c) FINAL CONSTRUCTION DOCUMENTS (100%) B.1.c) 14. Coordinate preparation of right-of-way and easement legal descriptions / exhibits and staking of right-of-way and easement corners in field. B.1.c) 15. Prepare Final Design (100%) and construction documents for the proposed roadway, drainage, City waterline and Washington County Rural Water District #3 waterline improvements. B.1.c) 16. Prepare special provisions to modify CITY, WCRWD#3, and j or ODOT standard construction specifications if required. B.1.c) 17. Update construction cost estimates to reflect final construction documents. 4 f B.1.c) 18. Prepare and deliver 100% Final Construction Document Submittal to City and ODOT for review and comment. Attachment B (con't) B.1.c) 19. Finalize Construction Documents based upon City and ODOT comments. Submit final documents to City and ODOT for approval. Coordinate with ODOT to obtain their approval of Project as required. B.1.d) LIMITED BIDDING ASSISTANCE SERVICES B.1.d) 20. Answer Contractor questions forwarded by ODOT during bidding period and attend ODOT Pre-Bid Conference in Oklahoma City. B.1.e) LIMITED CONSTRUCTION PHASE SERVICES B.1.e) 21. Attend ODOT Pre-Work Conference at Division 8 offices, answer RFIs, prepare change order items, and visit site when requested by ODbT. Attend substantial completion meeting and prepare Record Drawings. iL J i AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK NORTH GARNETT ROAD IMPROVEMENT PROJECT Between East 96th Street North and East 106th Street North Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1 Reports, Records, etc: To furnish, as required by the work, and not at the expense of the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT C.1.2 Standard construction drawings and standard specifications C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access: Provide access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance: Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall habe complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. - C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, including excavations to determine depth. C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK NORTH GARNETT ROAD IMPROVEMENT PROJECT Between East 96th Street North and East 106th Street North Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according the BILLING RATE SCHEDULE provided in Attachment E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation For the work under this project the total maximum billing including direct costs and subconsultant services shall be Three Hundered Forty-Five Thousand, Six Hundred dollars ($345,600.00), which amount shall not be exceeded without further written authorization by CITY. D.2 Subconsultants and Other Professional Associates: Services of subcontractors and other professional consultants shall be compensated for at actual cost. Use of sub- consultants must be authorized in advance by CITY. Y D.3 Other Direct Costs D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. D.4 Additional Services: Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. Ir D.6 Conditions of Payment D.6.1 Progress payments shall be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. kuu'. Dewberry Engineers Inc. Billing Rate Schedule: • Principal: • Engineer/ Planner: I - II - III + Engineer/ Planner: IV - V - VI • Engineer/ Planner: VII - VIII - IX • CADD Technician: I - II - III - IV • Technical Assistant: I - II - III - IV - V • Admin. Assistant/ Professional: I - II - III - IV Other Direct Costs: • Subconsultants: • Reproduction: • Miscellaneous Project Expenses: • Mileage: At Cost At Cost At Cost Current Government Rates 011, AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK NORTH GARNETT ROAD IMPROVEMENT PROJECT Between East 96th Street North and East 106th Street North Schedule Attachment F SCHEDULE. The schedule for general engineering services for the PROJECT is provided as follows: F.1. Notice to Proceed: November 7, 2012 F.2. Substantial Completion: October 1, 2013 City ut limits. - P- . - TO: Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: FY 2012-2013 Miscellaneous Stormwater and Erosion Control Engineering Projects DATE: November 2, 2012 BACKGROUND: PROPOSED CACTION: With the expiration of the existing contract, it is necessary to approve the annual contract to retain a consultant for the Miscellaneous Stormwater and Erosion Control Engineering Projects for FY 2012-2013. If the contract is approved, the expiration date will be June 30, 2013 FUNDING SOURCE: Funding for engineering services has been allocated under the FY 2012-2013 Stormwater Management Fund. RECOMMENDATION: Staff recommends approval of the Agreement for Engineering Services for Miscellaneous Stormwater and Erosion Control Engineering Projects with Meshek and Associates, Inc., Tulsa, Oklahoma in an amount not to exceed 62, and authorization for the Mayor to execute the agreement. C : FY 2012-2013 Agreement t M x [ JI a '-'F~ AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STOR TER AND EROSION CONTROL ENGINEERING PROJECTS THIS AGREEMENT, made and entered into this 1st day of July, 2012 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Meshek & Associates, PLC, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to analyze various storm-water or erosion control issues for existing infrastructure, to review existing ordinances for possible revision, to provide stormwater reviews of development projects and to assist the City in general stormwater review oPiffesign services, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the fiscal year 2012-2013 Stormwater Management Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CTTYS RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY which is attached hereto and incorporated by reference as part of this AGREEMENT. k 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION. and further described in Attachment E, BILLING RATE SHEET, which are attached hereto and incorporated by reference as part of s AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All PAGE 1 OF 13 a 1 K< oil engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by. .,the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 7. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, tecluiiques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by^ the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information ~r compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer-generated drawing files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall EAGr2OF13 *r be made on the basis of qualifications and experience as a Professional Engineer. 9. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CTTY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER as additional insureds on the contractor°s general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and lwal " laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. dl~ 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,0©0,000 for each person and not less than $1,000090 for each accident and with property damage limits of not less than $,1.00,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. PAGE 3 OF 13 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,00@. 12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice i%the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with Tai provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER`s contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: Meshek & Associates, PLC 1437 S. Boulder Ave. Suite 1080 Tulsa, OK 74119 Attention: Janet K. Meshek, PE, CFM To CITY: CITY OF OWASSO 301 W 2md Avenue' ,g Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. „ FI 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due PAGE A OF 13 L: to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, hghtiung, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain hi full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes ATTACHMENTS A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEEWs cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall k subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff when requested and will be available for public meetings and City of Owasso presentations. 22. CONTRACT EXTENTIONS. Upon approval of the Public Works Department and the Consultant, this contract may be extended for three (3) successive, one (1) year terms if agreed to by both parties in writing not less than sixty (60) days prior to the expiration of the initial one (1) year or of any successive one (1) year term. Hourly rate changes from the consultant and maximum contract are subject to change. This extention is the first extention of a maximum of three (3) extentions. 23. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Janet K. Meshek as Project Manager for the PROJECT. ENGINEER PAGE 5 OF 13 M ~4; 6~~ agrees that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. 9 City Clerk Mayor Date -/-/2012 APPROVED TO FORM: u x City Attorney Y. W PAGE 6 O^ 13 u r AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK IWISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Scope of Project Attachment A SCOPE OF PROJECT. The PROJECT shall consist of civil engineering services for the following categories of assignments: 1. Review of hydrology and hydraulic reports and studies for development projects; 2. Assistance in the development of policies and ordinances related to stormwater, erosion control or the Municipal Separate Stormsewer Systelft (MS-4); 3. Specific assignments related to hydrology and hydraulics that may arise with regard to existing installed infrastructure or proposed development projects; 0 4. Review of hydrology and hydraulic reports for developments as they relate to the City of Owasso Master Drainage Plan; 5. Review of floodplain issues regarding FEMA regulated flaodplains and floodways; and 6. Any other Stormwater or erosion control issues that the City requests assistance. PAGE 7 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORWATER A%D EROSION CONTROL ENGINEERING PROJECTS scope of Services Attachment B The services to be performed by the ENGINEER, Meshek & Associates, PLC, under this AGREEMENT will consist of providing civil engineering services for the categories of assignments presented in Attachment A, as directed individually by the City by a work; order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of tinis AGREEMENTS and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed for each assignment. It is further understood that all reviews and conceptual designs will be prepared in accordance with the City of Owasso design criteria and specifications for construction. B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: B.1.a) Provide miscellaneous stormwater engineering review of development projects as directed by the City. The work will include: B.1.a) 1. General review of engineering plans for compliance with City criteria and policies. B.1.a) 2. If specifically directed by the CITY, to model a proposed development or other infrastructure project iwthe applicable HEC-HMS and HEC-RAS watershed model for the City of Owasso. B,,I.b) Provide analysis and conceptual design of stormwater or erosion control improvements, when directed individually by the City. The work will generally include the following elements: 3 B.1.b) 1. Preparation of detailed hydrologic and hydraulic models of localized areas. B.1.b) 2. Preparation of conceptual plans to deal with the flooding problems. B.1.b) 3. Prepare of conceptual cost estimates for budgeQlf t purposes. B.1.b) 4. Preparation of a letter report documenting findings. B.1.b) 5. Review of existing city ordinances or preparation of new city ordinances addressing stormwater or erosion control issues. PAGE 8 OF 13 AGREE NT FOR ENGINEERING SERVICES .;FOR THE CITY OF OWASSO, OK WRSCELLANEOUS STOR ATER AND EROSION CONTROL ENGINEERING PROJECTS Responsibilities of the City Attachmnt C " RESPONSIBILITIES OF THE CM. The CITY agrees: C.1 Reports, Records, etc. To furnish, as required by the work, and not at expense to the ENGINEER: ~Nl C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT. C.1.2 Standard construction drawings and standard specifications. C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access. To assist in providing access to public and private property when required in performance of ENGINEER°s services. C.3 Staff Assistance. Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relgcation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, includijag "potholing". nf~ C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. :rr. PAGE 9 01713 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORIIIIWATER AND EROSION CONTROL ENGINEERING PROJECTS Compensation Attachment D N.o :X. COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as each Phase of the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. MIN D.1 Total Compensation. D.1.1 For the work under this project the total maximum billing including direct costs and subconsultant services shall be Sixty-two Thousand Dollars and no cents ($62,000.00) which amount shall not be exceeded without further written authorization by CITY. `f D.2 Subconsultants and Other Professional Associates. Services of subcontractors and other consultants shall be compensated for at actual cost. Use of sub- it consultants shall be authorized in advance by CITY. iCD.3 Other Direct Costs. D.3.1 Travel and subsistence shall be compensated for at actual cof1. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual whenrauthorized in advance by CITY. r. DA Additional Services. Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachtnent D. D.5 Terminated Services. If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment. z. D.6.1 Payments shall be made based on actual hours worked using the rates in ATTACHMENT E and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. PAGE 10 OF 13 a et D.6.2 If CITY fails 'to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER`S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. Ni rN x H!i PAGE 11 OF 13 rn M _ AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 110ISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Billing Rate Sheet Attachment E Allowance for Office Work: Project Principal $ 150/hour Project Manager $ 140/hour Senior Project Engineer $ 130/hour Junior Project Engineer $ 115/hour Engineer Intern $ 90/hour Engineering Technician 75/hour Engineering Designer 851hour CAD Technician $ 75/hour Construction Manager $ 80/hour Construction Inspector $ 60/hour Planning and ROW Specialist 100/hour Survey Crew Chief $ 90/hour Survey Crew $ 45/hour GIS Project Manager $ 115/hour GIS Specialist III $ 110/hour GIS Specialist II $ 90/hour GIS Specialist 1 $ 85/hour GIS Analyst $ 55/hour Clerical $ 50/hour 1r F: Allowance for Travel: Total mileage traveled for field and office visits @ current government rate. Reproduction cost: In-house reproduction 8-1/2"x11" black/white $,0.08/each 8-1/2"x11" color $ 0.15/each 11'x17" black/white $ 0.20/each 11'x17' color $ 0.35/each 22" x 34" black/white $ 3.00/each 22" x 34" color $ 10.00/each Black and White Plots $ 18.00/each Color Plot $ 28.00/each Outside reproduction Cost plus 15% Miscellaneous expenses and fees: Cost plus 15% PAGE, 12 OF 13 ~a 15 t e+ E-7 ~e Siisx.~y: w :ff End ~y~ SCHEDULE. The schedule for engineering services for the fiscal year 2012-2013 PROJECT is provided as follows: F.1. Notice to Proceed: July 1, 2012 (or when Agreement is fully executed) F.2. Contract Expiration: June 30, 2013 F.3. Project reviews shall be completed in 10 working days by ENGINEER F.4. Schedule for other assignments to be established at the time &ssignment is made to ENGINEER. 9 SY2 Si N if. PAGE 13 OF 13 IMB Ity s. out Limits, RECOMMENDATION: Staff recommends City Council approval of the Agreement of Compromise, Settlement and Release with Washington County Rural Water District No. 3 pertaining to the Owasso Medical Campus, Tract C.