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Home My WebLink About2012.10.16_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 16, 2012 The Owasso City Council met in regular session on Tuesday, October 16, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, October 12, 2012. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p.m. ITEM 2 INVOCATION The invocation was offered by Jim Schnorrenberg, Pastoral and Counseling Minister, First Christian Church ITEM 3 FLAG SALUTE Councilor Ross led the flag salute ITEM 4 ROLL CALL PRESENT Doug Bonebrake, Mayor Chris Kelley, Vice Mayor Charlie Brown, Councilor Jeri Moberly, Councilor Patrick Ross, Councilor A quorum was declared present STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ABSENT ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the October 2, 2012 Regular Meeting and the October 9, 2012 Special Meeting B. Approval of Claims C. Acknowledge Receipt of the Monthly Budget Status Report D. Approval to declare one (1) 1993 Chevrolet Caprice, one (1) 1999 Ford Crown Victoria, two (2) 2001 Ford Crown Victorias, on one (1) 2001 Chevrolet Impala as surplus to the needs of the City of Owasso, establishing a minimum value of each and authorization for disposal of such vehicles Mr. Brown requested item B, Claims, be removed from the consent agenda for separate consideration. Mr. Brown moved, seconded by Ms. Moberly to approve item A, Minutes, item C, Monthly Budget Status Report, and item D, Approval of Surplus Vehicles, of the consent agenda. Owasso City Council October 16, 2012 YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5-0 ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA Rodney Ray responded to questions relating to item B, Claims, on the consent agenda. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve item B, Claims, totaling $828,799.17 of the consent agenda. Also included for review were the self-insurance claims report and the payroll payment report for 10/06/2012. YEA: Ross, Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AUTHORIZATION OF THE CITY MANAGER TO APPROVE A CONTRACT FOR PROP ERTY-CASULATY INSURANCE Michele Dempster presented the item recommending authorization for the City Manager to approve a contract for property-casualty insurance for an amount not to exceed $50,010. After discussion, Mr. Ross moved, seconded by Ms. Moberly to authorize a contract, as recommended. YEA: Kelley, Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AUTHORIZATION FOR THE CITY MANAGER TO APPROVE A CONTRACT FOR SPECIFIC EXCESS WORKERS' COMPENSATION INSURANCE Michele Dempster presented the item recommending authorization for the City Manager to approve a contract for Specific Excess Workers Compensation Insurance and authorization of payment. After discussion, Mr. Brown moved, seconded by Ms. Moberly to authorize a contract, as recommended. YEA: Moberly, Ross, Brown, Kelley, Bonebrake NAY: None Motion carried 5-0 ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF RESOLUTION 2012-10 ESTABLISHING THE VISION 2 PROJECT SELECTION PROCESS RECOMMENDED BY THE CAPITAL IMPROVEMENTS COMMITTEE Warren Lehr presented the item recommending approval of Resolution 2012-10, establishing the Vision 2 Project Selection Process. After discussion, Dr. Kelly moved, seconded by Ms. Moberly to approve Resolution 2012-10, as recommended. 2 Owasso City Council October 16, 2012 YEA: Kelley, Moberly, Bonebrake NAY: Brown, Ross Motion carried 3-2 Mr. Brown exited the meeting at 7:13 p.m. ITEM 10 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AUTHORIZATION OF A CONTRACT FOR CONSULTING ACCOUNTING SERVICES WITH CRAWFORD & ASSOCIATES Sherry Bishop presented the item recommending the authorization of a contract for consulting accounting services with Crawford & Associates in an amount not to exceed $50,000. After discussion, Mr. Ross moved, seconded by Ms. Moberly to approve the contract, as recommended. YEA: Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 4-0 Mr. Brown returned to the meeting at 7:15 p.m. ITEM 11 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AUTHORIZATION OF PAYMENT OF COMMISSIONERS' AWARD, COMMISSIONERS' FEES, POUNDAGE AND ANY OTHER ASSESSED COURT FEES IN CITY OF OWASSO V. DEBOER ET AL Julie Lombardi presented the item recommending authorization for payment to the Court, upon filing of Commissioners' Report, the Commissioners' Award, compensatory fees to each Commissioner, and all other required court fees. After discussion, Mr. Ross moved, seconded by Dr. Kelley to authorize payment in an amount not to exceed $140,000 and that any amount exceeding $140,000 will require a Special Meeting by the City Council. YEA: Kelley, Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A BID FOR THE PURCHASE OF A HYDRAULIC RESCUE TOOL Chris Garrett presented the item recommending approval of a bid award to Okie Extrication of El Reno, Oklahoma in the amount of $27,300. After discussion, Mr. Ross moved, seconded by Mr. Brown to approve the purchase, as recommended. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None Motion carried 5-0 3 Owasso City Council October 16, 2012 ITEM 13 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF THE FY 2012-2013 STREET REHABILITATION PROGRAM CONSTRUCTION CONTRACT Dwayne Henderson presented the item recommending approval of a construction contract with Tri-Star Construction, LLC in the amount of $997,194.10 for the 2012-2013 Street Rehabilitation Program. After discussion, Mr. Ross moved, seconded by Mr. Brown to approve a construction contract, as recommended. YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5-0 ITEM 14 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF THE SKATE PARK AND AUTHORIZATION TO ISSUE FINAL PAYMENT Larry Langford presented the item recommending acceptance of the Skate Park and authorization to issue final payment to Native Skateparks, LLC, in the amount of $13,120.35 for a total project amount of $262,413. After discussion, Mr. Ross moved, seconded by Ms. Moberly to accept the Skate Park and issue final payment, as recommended. YEA: Ross, Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 15 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF A CONTRACT FOR THE CONSTRUCTION OF A BASEBALL 4-PLEX AT THE OWASSO SPORTS PARK Larry Langford presented the item recommending approval of a contract for the construction of a baseball 4-plex to Penn Athletic Fields in the amount of $527,723. After discussion, Mr. Brown moved, seconded by Ms. Moberly to approve the contract, as recommended. YEA: Kelley, Moberly, Brown, Ross, Bonebrake NAY: None Motion carried 5-0 ITEM 16 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF ORDINANCE NO. 1014, AN ORDINANCE RELATING TO THE AMENDMENT OF ORDINANCE NO. 1013 OF THE CITY OF OWASSO, BY DECLARING THE EFFECTIVE DATE OF THE ORDINANCE TO BE OCTOBER 16, 2012 AND REPEALING ALL OTHER LANGUAGE CONTRARY THERETO Roger Stevens presented the item recommending approval of Ordinance No. 1014, amending Ordinance No. 1013. After discussion, Mr. Brown moved, seconded by Ms. Moberly to approve Ordinance No. 1014, as recommended. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None Motion carried 5-0 Owasso City Council October 16, 2012 ITEM 17 CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN ORDINANCE AMENDING THE FLOOD HAZARD REGULATIONS CONTAINED IN THE OWASSO ZONING CODE, CODIFIED AS PART 12, PLANNING, ZONING & DEVELOPMENT, CHAPTER 17, FLOOD HAZARD REGULATIONS, ARTICLE III, GENERAL PROVISIONS, SECTION B, BASIS FOR ESTABLISHING THE AREAS OF SPECIAL FLOOD HAZARD, BY DECLARING AN EMERGENCY AND AUTHORIZING THE AMENDED EMERGENCY ORDINANCE TO BECOME EFFECTIVE UPON THE DATE OF APPROVAL BY THE CITY COUNCIL AND REPEALING ALL LANGUAGE CONTRARY TO THIS PROVISION Roger Stevens presented the item recommending approval of Ordinance No. 1014, enacting an emergency clause. After discussion, Mr. Ross moved, seconded by Ms. Moberly to enact the emergency clause on Ordinance No. 1014, effective October 16, 2012, as recommended. YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5-0 ITEM 18 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF CHANGES TO THE OWASSO TRAFFIC CALMING PROGRAM Daniel Dearing presented the item recommending approval of changes to the Owasso Traffic Calming Program, changing the requirements for installing traffic control devices and proposing a new priority scoring system. After discussion, Mr. Ross moved, seconded by Ms. Moberly to approve the changes, as recommended. YEA: Ross, Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 19 REPORT FROM CITY MANAGER No Report ITEM 20 REPORT FROM CITY ATTORNEY No Report ITEM 21 REPORT FROM CITY COUNCILORS No Report ITEM 22 NEW BUSINESS None ITEM 23 ADJOURNMENT Ms. Moberly moved, seconded by Mr. Ross, to adjourn the meeting. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None Owasso City Council Motion carried 5-0 and the meeting was adjourned at 8:10 p.m. t Ashley Hick an, Minute Clerk October 16, 2012 D 4uBonebrake, Mayor