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HomeMy WebLinkAbout2012.11.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: November 20, 2012 City Crerk Office TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, November 16, 2012. Sherry Bisho City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the November 6, 2012 Regular Meeting and November 13, 2012 Special Meeting Attachment # 3 -A B. Approval of Claims Attachment # 3 -13 C. Acknowledge receipt of the monthly budget status report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment �twuamq Le VALmolzr-3 all eug �� W, The Owasso Public Works Authority met in regular session • Tuesday, November 6, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, November 2, 2012. • Wei F N • ITEM 2 ROLL CALL ;IF PRESENT ABSENT Doug Bonebrake, Chairman None Chris Kelley, Vice Chairman Jeri Moberly, Trustee Patrick Ross, Trustee - entered at 9:16 Charlie Brown, Trustee 0707-5 an 6TAFF Rodney Ray, Authority Manager U ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes • the October 16, 2012 Regular Meetirg B. Approval of Claims I •o 1 • rel • s R ga namil W-11, I • 18161tvie - EUR - - - goIRL-7ggr'dgell •• MM - a armemn YEA: Kelley, Brown, Moberly, Bonebrake NAY: None M��- a �10 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA 0 pol Owasso Public Works Authority November 6, 2012 ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF THE AGREEMENT COMPROMISE, SETTLEMENT AND RELEASE WITH WASHINGTON COUNTY RURAL WATER DISTRICT NO. 3 Motion carried 5-0 ITEM 6 REPORT FROM OPWA MANAGER No report ITEM 7 REPORT FROM OPWA ATTORNEY No report ITEM 8 NEW BUSINESS I 100006 2 �ik M W Mr. Ross moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Ross, Kelley, Brown, Moberly, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 9:18 p.m. F� Ashley Hickman, Minute Clerk M ti I �t :lc OTTASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING Tuesday, November 13,2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, November 13, 2012 in the Council Chambers at Old Central, 10• N. Birch Street, per the Notice of Public Meeting and Agenda posted • the City Hall bulletin board at 6:00 PM on Friday, November 9, 2012, and per the Addendum to the agenda filed in the Office • the City Clerk and posted on the City Hall bulletin aims 1:00 p.m. on Monday, November 12,2012. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.] PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Chris Kelley, Vice Mayor/Vice Chairman Jeri Moberly, Councilor/Trustee Patrick Ross, Councilor/Trustee Charlie Brown Councilor/Trustee IT 0 372-AT lony-g-a I I &� 0 W-4 kwas Is E's lmg-�-Isv a-0003 ILOW-141 M Ism VQ Loll M3 a N1 M 149MOMMI I ffi�* 5 ITEM 4: DISCUSSI A. B. C. D. E. F. G. H. 1. J. ON RELATING TO CITY MANAGER ITEMS Planned Unit Development Chapter Amendments Tulsa's Future 11 Program Owasso Girls Softball Association Contract Process for Youth Baseball Contract Access Gates for Gated Communities CNG Grant Project Recording Meetings Owasso Lake - Citizen Request Council Code of Ethics City Manager Report 2013 Council Meeting Calendar Sales Tax Report Owasso City CouncillOPWAIOPGA November 13, 2012 Karl Fritschen presented item A, Planned Unit Development Chapter Amendments, and discussion was held regarding the new comments and suggestions received from the Planning Commission, OEDA, and citizens. It was further explained that this item will be brought back to the December 11 work session for further review. Rodney Ray presented item D, Process for Youth Baseball Contract, and discussion was held. It was further explained that this item will be brought back to the December 11 work session for further discussion. Item H, Owasso Lake - Citizen Request, was taken next in consideration of citizens in attendance. Larry White presented item F, CNG Grant Project. The City Council deferred discussion for furth Teview of fite isforitwtioa. Rodney Ray presented item G, Recording Meetings, and discussion was held. It was further explained that this item will be brought back to the December I I w ork session for further ,4iscussiol. Councilor Moberly presented item 1, Council Code of Ethics, and discussion was held. It was further explained that this item will be brought back to the December I I work session for further review. Rodney Ray presented item J, City Manager Report including the 2013 Calendar Dates and the Sales Tax Report. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY OF OWASSO AND THE CITY ATTORNEY, CONCERNING PENDING LITIGATION STYLED DARNABY-PRUNER v. CITY OF OWASSO; SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B) (4) Mayor Bonebrake moved, seconded • Charlie Brown to enter executive session for fl-1-5 purpose of discussing confidential communications between the City of Owasso and w.tforney, relating to pending litigation styled Darnaby-Pruner v. City of Owasso. U Owasso City CouncillOPWAIOPGA November 13, 2012 YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None The City Council entered executive session at 9:58 p.m. At 10:08 p.m., the City Council returned from executive session. ZRIMMITIS - -qb3 -01 BEIWr* I' 5VANANiM, YEA: Kelley, Moberly, Brown, Ross, Bonebrake NAY: None I =0 M Z4 NOT =1116 2 Claims List 1 Budget Unit Title Vendor Name Payable Description IPayment Amouni OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION FEES 1 286.80 TOTAL OPWA 286.80 PWA ADMINISTRATION WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 144.20 FLEETCOR TECHNOLOGIES FUELMAN - OCT, 2012 57.72 CITY GARAGE LABOR /OVERHEAD - OCT, 201 216.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL 52.91 UNIFIRST HOLDINGS LP UNIFORM RENTAL 49.91 RICH & CARTMILL NOTARY BOND 30.00 OKLAHOMA ONE -CALL SYSTEMS INC 2013 MEMBERSHIP FEE 895.62 TREASURER PETTY CASH INCOG PARKING FEE 2.00 JPMORGAN CHASE BANK GRAINGER - BATTERIES PW DR 60.66 JPMORGAN CHASE BANK ALL BATTERY - BATTERIES 34.60 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 278.81 UNITED STATES CELLULAR CORPORATION CELL PHONE BILL 59.52 SAV -ON PRINTING & SIGNS LLC OFFICE SUPPLIES 270.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 168.30 JPMORGAN CHASE BANK STAPLES - FOLDING TABLE 68.09 JPMORGAN CHASE BANK STAPLES -TAX CREDIT -5.25 _ AEP /PSO ELECTRIC USE 536.07 TOTAL OPWA ADMINISTRATION 2,919.82 TILITY BILLING JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 15.87 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,422.90 TODD C. KIMBALL METER READER 528.75 KATHLEEN A BALSIGER METER READER 149.40 KATHLEEN A BALSIGER METER READER 544.95 CHRISTOPHER JAMES GARCIA METER READER 212.85 TODD C. KIMBALL METER READER 479.25 TYRONE EUGENE DINKINS METER READER 289.95 TOTAL UTILITY BILLING 4,643.92 ATER CITY GARAGE LABOR /OVERHEAD - OCT, 201 1,000.00 CITY GARAGE VEH AND TRUCK PARTS - OCT 1,022.25 FLEETCOR TECHNOLOGIES FUELMAN - OCT, 2012 2,184.66 TWIN CITIES READY MIX, INC CONCRETE 86.00 ACCURATE ENVIRONMENTAL WATER TESTING 2,960.00 TWIN CITIES READY MIX, INC CONCRETE 86.00 TULSA ASPHALT, LLC ASPHALT FOR STREET REPAIR 320.44 TWIN CITIES READY MIX, INC CONCRETE 258.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.97 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.97 AEP /PSO ELECTRIC USE 351.99 CITY OF TULSA UTILITIES WATER 84,041.12 Page 1 Claims List 11/20/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni' ATER... CITY OF TULSA UTILITIES WATER 133,453.31 GKB INC DBA DITCH WITCH OF TULSA MINI TRACK HOE REPAIR 4,304.51 TWIN CITIES READY MIX, INC CONCRETE 129.00 TWIN CITIES READY MIX, INC CONCRETE 688.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 12.00 JPMORGAN CHASE BANK LOWES -BOLTS FOR METERS 36.51 JPMORGAN CHASE BANK MILL CREEK - STAKES 36.67 JPMORGAN CHASE BANK MILL CREEK - FORMING 30.64 . TREASURER PETTY CASH TRAINING MANUAL 10.00 TOTAL WATER 231,101.04 A JPMORGAN CHASE BANK ALL BATTERY - BATTERIES 8.95 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,522.22 JPMORGAN CHASE BANK GRAINGER- BALLAST KITS 1,310.40 I JPMORGAN CHASE BANK LOCKE SUPPLY -WATER FILTER 28.29 JPMORGAN CHASE BANK HOME DEPOT -FUSES FOR WWTP 19.94 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 11.37 JPMORGAN CHASE BANK FORT BEND - POLYMER 4,212.00 JPMORGAN CHASE BANK GRAINGER- GRINDER 96.35 JPMORGAN CHASE BANK GELLCO -BOOTS 130.00 JPMORGAN CHASE BANK LOWES -WATER FILTRATION 324.97 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.52 JPMORGAN CHASE BANK REASORS -WATER 12.32 UNIFIRST HOLDINGS LP UNIFORM RENTAL 61.02 DEPARTMENT OF ENVIRONMENTAL QUALITY STORM WATER PERMITS 340.56 JPMORGAN CHASE BANK HACH -EZ -COD RECYCLING KIT 269.95 FLEETCOR TECHNOLOGIES FUELMAN - OCT, 2012 677.11 CITY GARAGE LABOR /OVERHEAD - OCT, 201 583.33 JPMORGAN CHASE BANK UPS STORE- PACKING TAPE 11.90 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 62.06 AEP /PSO ELECTRIC USE 17,667.00 CITY GARAGE VEH AND TRUCK PARTS - OCT 6,619.08 TOTAL WASTEWATER TREATMENT 35,028.34 1 r T Ii - ERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 255.11 ERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.76 FASTEWA ERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 481.82 ERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 6.01 PJNORGAN CHASE BANK ADVANCE AUTO -PARTS 247.33 P RGAN CHASE BANK ADVANCE AUTO -GEN PARTS 89.88 � PMORGAN CHASE BANK ADVANCE AUTO -GEN PARTS 77.97 ITY GARAGE VEH AND TRUCK PARTS - OCT 540.69 ITY GARAGE LABOR/OVERHEAD - OCT, 201 833.33 LEETCOR TECHNOLOGIES FUELiMAN - OCT, 2012 1,015.74 w��. Claims List i Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECT10 _ JPMORGAN CHASE BANK WATER PROD- MANHOLE REPR 278.75 JPMORGAN CHASE BANK FASTENAL -TIP FOR WELDER 5.55 JPMORGAN CHASE BANK AUTO ENGINEERING - GASKETS 86.62 J & R EQUIPMENT JETTER REPAIR 417.58 UNIFIRST HOLDINGS LP UNIFORM RENTAL 22.22 UNIFIRST HOLDINGS LP UNIFORM RENTAL 22.22 JPMORGAN CHASE BANK OREILLY -DUCK TAPE 4.04 j JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 41.92 JPMORGAN CHASE BANK AMERIFLEX -HOSE REPAIR 15.76 JPMORGAN CHASE BANK ATWOODS -PARTS 4.78 AEP /PSO ELECTRIC USE 2,893.81 'I JPMORGAN CHASE BANK LOWES- CHAIN /LOCKS 67.09 JPMORGAN CHASE BANK LOWES- GENERATOR PARTS 1.98 JPMORGAN CHASE BANK GRAINGER -FUSE FOR PLANT 198.00 GKB INC DBA DITCH WITCH OF TULSA MINI TRACK HOE REPAIR 493.42 MIKE OZBUN ENTERPRISE INC ELECTRIC MOTOR REPAIR 1,754.00 JPMORGAN CHASE BANK LOWES -ZIP TIES 7.72 JPMORGAN CHASE BANK EQUIPMENT ONE -BLADE 89.99 JPMORGAN CHASE BANK LOWES- CONCRETE 14.20 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 150.61 TOTAL WASTEWATER COLLECTIONS 10,315.75 SANTA FE LIFT STATION W. N. COUCH, INC SANTA FE LIFT STATION 123,807.78 W. N. COUCH, INC SANTA FE LIFT STATION 155,685.15 GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 1,383.34 TOTAL SANTA FE LIFT STATION 280,876.27 EFUSE COLLECTIONS CITY GARAGE LABOR /OVERHEAD - OCT, 201 3,333.33 CITY GARAGE VEH AND TRUCK PARTS - OCT 2,729.29 BLUE ENERGY FUELS, LLC CNG FUEL - AUG & SEPT 129.41 BLUE ENERGY FUELS, LLC CNG FUEL - OCT, 2012 169.67 JPMORGAN CHASE BANK LIGHTING -PARTS FOR PW 537.40 i JPMORGAN CHASE BANK J &R EQUIP- SERVICE ON 96 -1 465.23 4 JPMORGAN CHASE BANK AMERIFLEX -HOSE FOR 09 -2 29.70 JPMORGAN CHASE BANK CARTRIDGE WORLD -TONER 49.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 k UNITED STATES CELLULAR CORPORATION CELL PHONE BILL 59.52 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLUID 11.69 �IJPMORGAN CHASE BANK ALSUMA - WINTERIZE 091/092 1,029.33 JPMORGAN CHASE BANK FLUID SPECIALTIES -HOSE 142.52 I JPMORGAN CHASE BANK BUMPER TO BUMPER -TOOL 2.69 FLEETCOR TECHNOLOGIES FUELMAN - OCT, 2012 7,484.02 Page 3 Claims List UMITKown Budget Unit Title I Vendor Name Payable Description Payment Amouni TOTAL REFUSE COLLECTIONS 16,250.79 ECYCLE CENTER — AEP /PSO ELECTRIC USE 59.52 NATIONAL WASTE & DISPOSAL, INC. RECYCLE ROLLOFFS 266.65 ZEE MEDICAL, INC FIRST AID SUPPLIES 102.10 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 JPMORGAN CHASE BANK BURNS PROPANE -LEASE 45.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 CITY GARAGE LABOR /OVERHEAD - OCT, 201 166.66 TOTAL RECYCLE CENTER 661.89 FUND GRAND TOTAL 582,084.6 OPWA STF DEBT SERVICE HAWKINS DELAFIELD & WOOD LLP ARBITRAGE 07 STAX NOTE 4,047.27 RCB TRUST SERVICES 2005 NOTE 1,000.00 RCB TRUST SERVICES 2008 NOTE 1,000.00 TOTAL OPWA STF DEBT SERVICE 6,047.27' FUND GRAND TOTAL 6,047.2 OPWA ST SUB - DEBT SERV ISF SHOPS INVESTORS, L.P. IDEVELOPMENT AGREEMENT 44,582.16 TOTAL OPWA ST SUB - DEBT SERV 44,582.16 FUND GRAND TOTAL 44,582.1 OPWA GRAND TOTAL $632,714.05 Page 4 Department Payroll Expenses Total Expenses OPWA Administration 8,347.64 12,514.08 Utility Billing 3,348.01 5,920.50 Water 10,183.32 17,541.10 Wastewater 11,207.14 19,317.28 Wastewater Collection 4,178.86 7,197.23 Santa Fe Lift Station 2,000.00 2,225.60 Refuse 8,662.10 14,245.10 Recycle Center 1,054.40 1,936.76 FUND TOTAL 48,981.47 80,897.65 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2012-2013 Statement of Revenues & Expenses -Ir As of Oct 31, 2012 MONTH YEAR PERCEnT T&WITC: T.'Ai-'*,ATr— 01 lZir-PT &P 12.1 IThirU=T Water 464,097 2,228,637 4,885,000 45.62% Wastewater 266,978 1,068,614 3,426,000 31.19% Refuse & recycle 152,304 618,354 1,852,400 33.38% Other fees 46,334 153,319 435,100 35.244 Interest & other 1,812 204,897 220,300 93.01% TOTAL OPERATING REVENUES 931,524 4,273,821 10,818,800 39.50% OPERATING EXPENSES: Personal services 166,802 741,817 2,318,577 31.99% Materials & supplies 278,065 1,499,264 3,325,970 45.08% Other services 124,532 535,626 1,705,728 31.4d% Capital outlay 12,870 46,497 929,020 5.00% Debt service 140,345 1,394,267 2,889,000 48.261/o TOTAL OPERATING EXPENSES 722,614 4,217,471 11,168,295 37.76% REVENUES OVER EXPENSES 208,910 -16.12% (349,495) 56,351 TRANSFERS IN (OUT) Transfers in - 117,550 238,200 49.35% Transfers out (153,558) (253,558) (400,000) 63.39% -f0TAL TRANSFERS (153,558) (136,007) (161,800) 84.06% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt 160,318 255,762 - DIV/O! Expenditures of OWRB Debt (162,172), (548,318) (210,000) 261.10% TOTAL OWRB PROCEEDS AND EXPENDITURES (1,854) (292,556) (210,000) NET INCOME (LOSS) 53,498 (372,213) (721,295) WORKING CAPITAL - Beginning Balance 2,953,817 2,953,817 WORKING CAPITAL - Ending Balance 2,232,522 2,581,604 *Amount may change.