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Home My WebLink About2012.12.04_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: December 4, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, November 30, 2012. Juliann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the November 20, 2012 Regular Meeting Attachment # 3-A B. Approval of Claims Attachment # 3-13 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 20, 2012 The Owasso Public Golf Authority met in regular session on Tuesday, November 20, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, November 16, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:10 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Patrick Ross, Trustee Charlie Brown, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the November 6, 2012 Regular Meeting and November 13, 2012 Special Meeting B. Approval of Claims C. Acknowledge Receipt of the Monthly Budget Status Report Ms. Moberly moved, seconded by Dr. Kelley to approve the consent agenda with claims totaling $18,889.83. Also included for review were the healthcare self-insurance claims report and the payroll payment report for 11 /03/2012. YEA: Kelley, Brown, Moberly, Ross, Bonebrake NAY: None Motion carried 5-0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER Larry Langford presented the monthly update on activity at the Bailey Ranch Golf Club Owasso Public Golf Authority November 20, 2012 ITEM 6 REPORT FROM OPGA ATTORNEY No report ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Brown moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Moberly, Ross, Kelley, Brown, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 7:21 p.m. Doug Bonebrake, Chairman Ashley Hickman, Minute Clerk Claims List 12/04/2012 Budget Unit Title Vendor Name Payable Description Payment Amounl OPGA BGR DAILY ACCT. REIMB PETTY CASH 552.55 JPMORGAN CHASE BANK WALMART-FOOD 24.88 JPMORGAN CHASE BANK WALMART-FOOD 133.90 JPMORGAN CHASE BANK WALMART-FOOD 6.55 JPMORGAN CHASE BANK REASORS-FOOD 14.97 JPMORGAN CHASE BANK SYSCO-FOOD 363.13 JPMORGAN CHASE BANK WALMART-FOOD 68.94 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 13.83 JPMORGAN CHASE BANK WALMART-FOOD 37.82 JPMORGAN CHASE BANK WALMART-FOOD 60.10 JPMORGAN CHASE BANK SYSCO-FOOD 37.60 JPMORGAN CHASE BANK WALMART-FOOD 56.55 JPMORGAN CHASE BANK OWASSO LIQUOR -BEVERAGE 6.99 JPMORGAN CHASE BANK WALMART-FOOD 80.00 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE 132.91 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE 253.84 JPMORGAN CHASE BANK WALMART-FOOD 84.02 JPMORGAN CHASE BANK WALMART-FOOD 133.81 JPMORGAN CHASE BANK WALMART-FOOD 113.86 JPMORGAN CHASE BANK 1EXECUTIVE COFFEE -BEVERAGE 131.84 TOTAL OPGA 2,308.09 GOLF SHOP JPMORGAN CHASE BANK USPS-POSTAGE 10.95 TOTAL GOLF SHOP 10.95 COURSE MAINT JPMORGAN CHASE BANK OREILLY-HYDRAULIC OIL 102.97 JPMORGAN CHASE BANK OREILLY-GEAR LUBE 31.98 JPMORGAN CHASE BANK LOWES-ASPHALT 27.96 JPMORGAN CHASE BANK FASTENAL-BOLT/NUT RESTOCK 406.64 JPMORGAN CHASE BANK MAIL THIS -SHIPPING 58.48 JPMORGAN CHASE BANK LOCKE-FUSES 13.88 JPMORGAN CHASE BANK LOWES-SUPPLIES 161.92 TUCKER CHEMICAL, INC. PAPER TOWELS 70.75 JPMORGAN CHASE BANK WATER PROD -LOCKING OUTLET 8.13 JPMORGAN CHASE BANK WATER PROD -FITTINGS 73.52 JPMORGAN CHASE BANK WORLEYS-PANSIES 84.95 JPMORGAN CHASE BANK LUBER BROS-CLUTCH DISC 63.27 JPMORGAN CHASE BANK CLASSIC GOLF -CABLE 30.30 JPMORGAN CHASE BANK LUBER BROS-SEALBEARING 43.22 JPMORGAN CHASE BANK LOWES-POST HOLE DIGGER 34.98 JPMORGAN CHASE BANK LOWES-MULCH 18.40 JPMORGAN CHASE BANK LOWES-CONCRETE/ASPHALT 28.18 HOLLIDAY SAND & GRAVEL CO SAND 25.98 HOLLIDAY SAND & GRAVEL CO SAND 235.23 AMC INDUSTRIES INC QUICK COUPLERS 120.82 Page 1 Claims List 12/04/2012 Budget Unit Title Vendor Name Payable Description PaymentAmounl COURSE MAINT... JESCO PRODUCTS, INC ROPE/LAPPING COMPOUND 198.79 UNIFIRST HOLDINGS LP TOWEL SERVICE 10.21 JPMORGAN CHASE BANK LUBER BROS-CLUTCH/SEALS 116.76 JPMORGAN CHASE BANK LUBER BROS-SHIFTER PARTS 191.45 JPMORGAN CHASE BANK JOHN DEERE-GRASSES 126.00 JPMORGAN CHASE BANK CONFERENCE EXPENSE 20.11 JPMORGAN CHASE BANK MEETING EXPENSE 14.04 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 17.79 HOLLIDAY SAND & GRAVEL CO SAND 229.12 HOLLIDAY SAND & GRAVEL CO SAND 275.75 HOLLIDAY SAND & GRAVEL CO SAND 240.29 UNIFIRST HOLDINGS LP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 17.79 JPMORGAN CHASE BANK WATER PROD -BASIN 72.35 JPMORGAN CHASE BANK EQUIP ONE-BEARING/SEAL 117.35 JPMORGAN CHASE BANK GRAINGER-AERATOR PUMP 776.70 JPMORGAN CHASE BANK LOWES-STAKES 21.94 JPMORGAN CHASE BANK EVENTBEE-SEMINAR/KNAPP 100.00 JPMORGAN CHASE BANK LUBER BROS-SEALS/GEAR 245.98 JPMORGAN CHASE BANK LOWES-STAKES/TAPE 18.93 AT&T LONG DISTANCE LONG DISTANCE SERVICE 10.36 JPMORGAN CHASE BANK BEST PUMPWRKS-PUMP REPAIR 1,700.00 JPMORGAN CHASE BANK LOWES-SPRINKLER HEADS 7.94 JPMORGAN CHASE BANK PROF TURF -OIL FILTERS 70.82 JPMORGAN CHASE BANK PROF TURF -BRAKE CABLE 163.97 JPMORGAN CHASE BANK IPROF TURF -TINE ADAPTER 366.29 TOTAL COURSE MAINT 6,808.56 FOOD & BEV JPMORGAN CHASE BANK ABCO-RENTALS 264.14 JPMORGAN CHASE BANK WALMART-SUPPLIES 26.91 JPMORGAN CHASE BANK HOBBY LOBBY -SUPPLIES 12.93 JPMORGAN CHASE BANK SYSCO-SUPPLIES 244.17 JPMORGAN CHASE BANK HOBBY LOBBY -SUPPLIES 9.99 JPMORGAN CHASE BANK WALMART-SUPPLIES 8.88 JPMORGAN CHASE BANK WALMART-SUPPLIES 145.63 TOTAL FOOD & BEV 612.65 GOLF ADMIN UNITED STATES GOLF ASSOCIATION USGA MEMBERSHIP DUES 110.00 JPMORGAN CHASE BANK COX -CABLE 57.31 AT&T LONG DISTANCE LONG DISTANCE SERVICE 42.38 JPMORGAN CHASE BANK GOLFSWITCH-TEE TIMES 150.00 Page 2 Claims List 12/04/2012 Budget Unit Title Vendor Name Payable Description IPayment Amouni TOTAL GOLF ADMIN 359.69 FUND GRAND TOTAL 10,099.9 OPGA GRAND TOTAL $10,099.94 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/17/12 Department Payroll Expenses Total Expenses Golf Shop Operations 2,475.54 3,740.16 Cart Operations 787.57 884.28 Golf Course Operations 8,477.92 12,229.47 Food & Beverage 3,161.63 3,973.67 General & Administration 3,184.22 4,661.72 FUND TOTAL 18,086.88 25,489.30