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Home My WebLink About2012.12.04_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: December 4, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6;00 p.m. on Friday, November 30, 2012. Juliann M. Stevens, Deputy City Clerk Call to Order Mayor Doug Bonebrake AGENDA 2. Invocation Pastor Steve Johnson of Beacon Hill Baptist Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Generosity Lyndell Dunn, Character Council Member 6. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the November 20, 2012 Regular Meeting Attachment # 6-A B. Approval of Claims Attachment # 6-B C. Approval of Ordinance No. 1017 accepting, adding, and annexing to the City of Owasso, Oklahoma, additional lands and territory and approving zoning application number OZ-12-04 changing the zoning of property located in the Southwest Quarter of, Section 8, Township 21 North, Range 14 East of the I.B. & M., Tulsa County, State of Oklahoma, according to the U.S. Government survey thereof, provided that from and offer the passage and publication of the ordinance that all of the real property within said territory herein described shall be a part of the City of Owasso, Oklahoma, and further declaring that all persons residing therein shall be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma establishing the same as part of Ward One of said city and directing the filing of this ordinance, and repealing all ordinances or parts of ordinances in conflict herewith Attachment # 6-C Owasso City Council December 4, 2012 Page 2 D. Approval of Resolution No, 2012-13, calling an election for City Council representation for Ward 5. The Primary Election is to be held March 5, 2013 and the General Election, if necessary, is to be held April 2, 2013. Attachment # 6-D 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to the approval of Resolution No. 2012-12 selecting an Oklahoma Department of Transportation prequalified consulting firm to perform the 2013 Local Government Bridge Safety Inspections Roger Stevens Attachment # 8 Staff recommends approval of Resolution No. 2012-12, pertaining to the Annual ODOT Bridge Inspection Program. 9. Report from City Manager 10. Report from City Attorney 11. Report from City Councilors 12. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 13. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 20, 2012 The Owasso City Council met in regular session on Tuesday, November 20, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, November 16, 2012. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p.m. ITEM 2 INVOCATION The invocation was offered by Pastor Alvin Fruga of the Presence Theater Church ITEM 3 FLAG SALUTE Councilor Kelley led the flag salute ITEM 4 ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor Chris Kelley, Vice Mayor Charlie Brown, Councilor Jeri Moberly, Councilor Patrick Ross, Councilor A quorum was declared present STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the November 6, 2012 Regular Meeting and the November 13, 2012 Special Meeting B. Approval of Claims C. Acknowledge Receipt of the Monthly Budget Status Report D. Approval to hold regular meetings on the second and third Tuesday of January 2013 at 6:30 p.m. Mr. Ray requested a scriveners change on the Claims List changing the item listed, Sports Park FY 2013 payment to Phillip R. Pennington to be changed to the company name, Penn Athletic Fields. Mr. Brown requested item B, Claims, be removed from the consent agenda for separate consideration. Mr. Brown moved, seconded by Ms. Moberly to approve item A, Minutes, item C, Monthly Budget Status Report, and item D, Approval of Meeting Change, of the consent agenda. Owasso City Council November 20, 2012 YEA: Moberly, Ross, Kelley, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA Sherry Bishop responded to questions relating to item B, Claims, on the consent agenda. After discussion, Mr. Brown moved, seconded by Ms. Moberly to approve item B, Claims, with the correction of the scriveners error, totaling $280,467.66 of the consent agenda. Alto included for review were the self-insurance claims report and the payroll payment report for 1] /03/2012. YEA: Ross, Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 5-0 ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF THE ANNEXATION OF THE PROPERTY KNOWN AS MAPLE GLEN IV, LOCATED APPROXIMATELY ONE-HALF MILE EAST OF NORTH GARNETT ROAD AND ONE-HALF MILE NORTH OF 106TH STREET NORTH Bronce Stephenson presented the item recommending approval of the annexation of the property known as Maple Glen IV. After discussion, Ms. Moberly moved, seconded by Mr. Ross to approve the annexation, as recommended. YEA: Kelley, Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF THE REZONING OF THE PROPERTY KNOWN AS MAPLE GLEN IV, LOCATED APPROXIMATELY ONE-HALF MILE EAST OF NORTH GARNETT ROAD AND ONE-HALF MILE NORTH OF 106TH STREET NORTH Bronce Stephenson presented the item recommending approval of the rezoning of the property known as Maple Glen IV. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve the rezoning, as recommended. YEA: Brown, Kelley, Ross, Moberly, Bonebrake NAY: None Motion carried 5-0 ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF AN INSPECTION SERVICES AGREEMENT FOR PRIVATE STORMWATER DETENTION POND INSPECTION Dwayne Henderson presented the item recommending approval of an engineering agreement with Meshek and Associates for an hourly contract in an amount not to exceed $40,000 for the inspection and evaluation of the private ponds as part of the 2012 Private Stormwater Detention Owasso City Council November 20, 2012 Pond Inspection Services. After discussion, Mr. Brown moved, seconded by Ms. Moberly to approve the agreement, as recommended. YEA: Kelley, Ross, Moberly, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 10 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF CHANGE ORDER NO. 1 FOR THE 86TH STREET CONSTRUCTION PROJECT, MAIN TO MEMORIAL Dwayne Henderson presented the item recommending approval of Change Order No. 1 and authorization for the Mayor to execute the agreement. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve the agreement, as recommended. YEA: Ross, Moberly, Brown, Kelley, Bonebrake NAY: None Motion carried 5-0 ITEM 11 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF AN AGREEMENT FOR ENGINEERING SERVICES FOR THE ELM CREEK PARK IMPROVEMENTS PROJECT Larry Langford presented the item recommending an engineering service agreement with Impact Engineering and Planning, PLC, Owasso, Oklahoma for the Elm Creek Park Improvement Project in an amount not to exceed $108,725. After discussion, Ms. Moberly moved, seconded by Mr. Ross to approve the engineering service agreement, as recommended. YEA: Kelley, Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, DESIGNATING THE CITY MANAGER AS THE SETTLEMENT REPRESENTATIVE FOR THE SETTLEMENT CONFERENCE SCHEDULED TO BE HELD ON JANUARY 7, 2013, IN THE LITIGATION STYLED LARISSA DARNABY V. CITY OF OWASSO, AND ADDITIONALLY GRANTING FULL AND FINAL SETTLEMENT AUTHORITY IN THIS LITIGATION MATTER TO THE CITY MANAGER Julie Lombardi presented the item recommending approval of Resolution No. 2012-11. After discussion, Mr. Ross moved, seconded by Ms. Moberly to approve Resolution 2012-11, as recommended. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None Motion carried 5-0 3 Owasso City Council ITEM 13 REPORT FROM CITY MANAGER No Report ITEM 14 REPORT FROM CITY ATTORNEY No Report ITEM 15 REPORT FROM CITY COUNCILORS No Report ITEM 16 NEW BUSINESS None ITEM 17 ADJOURNMENT Mr. Brown moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Kelley, Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 7:09 p.m. November 20, 2012 Doug Bonebrake, Mayor Ashley Hickman, Minute Clerk 4 Claims List , 12/04/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni MUNICIPAL COURT CHARLES N. ROMANS BAILIFF SERVICES 210.00 SAV-ON PRINTING & SIGNS LLC REMINDER SLIPS 77.50 TOTAL MUNICIPAL COURT 287.50 MANAGERIAL JPMORGAN CHASE BANK MEETING EXPENSE 15.29 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 18.99 JPMORGAN CHASE BANK ATWOODS-PAINT 29.94 JPMORGAN CHASE BANK ATWOODS-PAINT 104.79 JPMORGAN CHASE BANK DOLLAR GEN-COMM RELATIONS 9.75 JPMORGAN CHASE BANK MEETING EXPENSE 50.49 JPMORGAN CHASE BANK GENERATIONAL DIFF-LDR DEV 15.00 JPMORGAN CHASE BANK TULSA CO BAR-LEGAL EDUC 202.00 JPMORGAN CHASE BANK MEETING EXPENSE 32.43 JPMORGAN CHASE BANK MEETING EXPENSE 20.02 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 48.95 JPMORGAN CHASE BANK MEETING EXPENSE 27.74 JPMORGAN CHASE BANK MEETING EXPENSE 44.66 JPMORGAN CHASE BANK MEETING EXPENSE-COUNCIL 119.98 JPMORGAN CHASE BANK WALMART-COMM RELATIONS 17.44 JPMORGAN CHASE BANK COMMUNITY RELATIONS 33.68 JPMORGAN CHASE BANK FASTENAL-SHOP SUPPLIES 34.41 JPMORGAN CHASE BANK MEETING EXPENSE 26.51 JPMORGAN CHASE BANK MEETING EXPENSE 64.85 JPMORGAN CHASE BANK MAINSTREET DESIGN-SUPPLIE 4,173.00 JPMORGAN CHASE BANK QUIK SERVICES-SUPPLIES 1,032.20 JPMORGAN CHASE BANK MEETING EXPENSE 57.57 JPMORGAN CHASE BANK MEETING EXPENSE 89.14 JPMORGAN CHASE BANK MEETING EXPENSE 19.68 JPMORGAN CHASE BANK MEETING EXPENSE 41.45 TOTAL MANAGERIAL 6,329.96 FINANCE CRAWFORD & ASSOCIATES, P.C. PROFESSIONAL SERVICES 1,575.00 TOTAL FINANCE 1,575.00 HUMAN RESOURCES JPMORGAN CHASE BANK MEETING EXPENSE 24.29 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 54.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 10.99 JPMORGAN CHASE BANK MEETING EXPENSE 31.76 JPMORGAN CHASE BANK HOBBY LOBBY-CHARACTER 25.99 TOTAL HUMAN RESOURCES 147.03 GENERAL GOVERNMENT MCAFEE & TAFT LEGAL-DENTON 398.50 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 32.94 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 27.98 Page 1 Claims List 12/04/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL GOVERNMENT... JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 131.76 AT&T LONG DISTANCE LONG DISTANCE SERVICE 208.82 TULSA COFFEE SERVICE INC COFFEE SERVICE 135.71 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 148.40 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 174.30 IGRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 4,939.30 TOTAL GENERAL GOVERNMENT 6,197.71 COMMUNITY DEVELOPMENT SPRINT SPRINT CARDS 39.99 JPMORGAN CHASE BANK DELL-TAX CREDIT -74.97 JPMORGAN CHASE BANK DELL-PRINT CARTRIDGES 972.93 TOTAL COMMUNITY DEVELOPMENT 937.95 ENGINEERING UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.62 JPMORGAN CHASE BANK ARC-PLOTTER INK CARTRIDGE 378.00 JPMORGAN CHASE BANK BROWN BAG-SHPING SUPPLIES 26.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 32.94 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 25.38 UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.62 TOTAL ENGINEERING 509.56 INFORMATION TECHNOLOGY SPRINT SPRINT CARDS 39.99 USA MOBILITY WIRELESS, INC PAGER USE 8.70 JPMORGAN CHASE BANK NOBEL SYSTEM-GIS HOSTING 10,000.00 JPMORGAN CHASE BANK NOBEL SYSTEM-GIS HOSTING 4,000.00 TOTAL INFORMATION TECHNOLOGY 14,048.69 SUPPORT SERVICES UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.92 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.92 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK MORROW MECH-AC COMPRESS 255.00 JPMORGAN CHASE BANK LOWES-PLUG 4.41 JPMORGAN CHASE BANK LOWES-AIR FILTERS 17.31 JPMORGAN CHASE BANK OFFICE EVERYTHING-DRUM 59.98 JPMORGAN CHASE BANK HARD HAT-SAFETY GLOVES 9.00 TOTAL SUPPORT SERVICES 463.52 CEMETERY GRANITE WORKS LLC PAD REPLACEMENT 155.00 TOTAL CEMETERY 155.00 POLICE SERVICES DONALD L. TAYLOR ADDITIONAL PATROL KEYS 135.00 JPMORGAN CHASE BANK BAILEY RANCH-SCHOOL EXP 507.50 JPMORGAN CHASE BANK OFFICE EVERYTHING-TONER 199.98 Page 2 Claims List 12/04/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni POLICE SERVICES... JPMORGAN CHASE BANK NAIL SAFETY-ONLINE CLASS 223.30 JPMORGAN CHASE BANK COX-SUBPOENA COMPLIANCE 40.00 AT&T LONG DISTANCE LONG DISTANCE SERVICE 201.59 JPMORGAN CHASE BANK FRED PRYOR-EXCEL BASICS 79.00 JPMORGAN CHASE BANK FRED PRYOR-EXCEL BEYOND 49.00 JPMORGAN CHASE BANK SO RUBBER STAMP-NOTARY 45.25 JPMORGAN CHASE BANK COSTCO-CAMERA RETURN -78.48 JPMORGAN CHASE BANK USP STORE-PACKING 98.91 JPMORGAN CHASE BANK UPS STORE-PACKING 10.12 USA MOBILITY WIRELESS, INC PAGER USE 70.10 TOTAL POLICE SERVICES 1,581.27 POLICE - HWY SAFETY GRAN JPMORGAN CHASE BANK GT DISTRIBUTORS-ALCOH TST 2,927.90 TOTAL POLICE - HWY SAFETY GRANT 2,927.90 POLICE COMMUNICATIONS JPMORGAN CHASE BANK WILLIAMS-PLUMBING SERVICE 300.00 JPMORGAN CHASE BANK OFFICE EVERYTHING-TONER 99.00 JPMORGAN CHASE BANK SO RUBBER STAMP-NOTARY 29.50 DEPARTMENT OF PUBLIC SAFETY OLETS USER FEE 450.00 LANGUAGE LINE SERVICES TRANSLATION SERVICES 19.12 RICH & CARTMILL NOTARY RENEWAL/SUTTON 30.00 JPMORGAN CHASE BANK WALMART-PRISONER BOARD 23.82 TOTAL POLICE COMMUNICATIONS 951.44 ANIMAL CONTROL JPMORGAN CHASE BANK 5.11 TACTICAL-UNIFORMS 109.98 JPMORGAN CHASE BANK OREILLY-AC TRUCK PARTS 7.98 JPMORGAN CHASE BANK HILLS-ANIMAL FOOD 28.00 JPMORGAN CHASE BANK HILLS PET-FOOD 28.00 AT&T LONG DISTANCE LONG DISTANCE SERVICE 14.37 JPMORGAN CHASE BANK KETCH ALL-POLE/SNARE 115.50 JPMORGAN CHASE BANK AUTOZONE-MIRROR 16.24 TOTAL ANIMAL CONTROL 320.07 FIRE SERVICES AT&T LONG DISTANCE LONG DISTANCE SERVICE 124.51 JPMORGAN CHASE BANK ATWOODS-ENG 1 PARTS 4.35 JPMORGAN CHASE BANK LOCKEY-ENG 1 PART 15.97 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 32.56 JPMORGAN CHASE BANK LIBERTY FLAGS-ST 1 FLAG 748.00 JPMORGAN CHASE BANK AUTOZONE-SQUAD 1 PART 4.49 JPMORGAN CHASE BANK OREILLY-CHAINSAW OIL 18.98 JPMORGAN CHASE BANK LODGING TAX CREDIT -43.61 JPMORGAN CHASE BANK LOWES-PAINT FOR ST 1 42.81 AT&T MOBILITY WIRELESS SERVICE 48.81 JPMORGAN CHASE BANK OREILLY-ABSORBANT ST 2 11.58 Page 3 Claims List 12/04/2012 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL FIRE SERVICES 1,008.45 STREETS UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.97 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.92 JPMORGAN CHASE BANK FASTENAL-BARRICADE BOLTS 37.33 JPMORGAN CHASE BANK ATWOODS-WINTER WEAR 149.98 JPMORGAN CHASE BANK ATWOODS-HAMMERS 27.98 JPMORGAN CHASE BANK GRAINGER-PPE 22.42 SIGNALTEK INC TRAFFIC CONTROL MAINTENAN 3,386.60 TULSA COUNTY BOCC MISC. SIGNS 311.00 SPRINT SPRINT CARDS 119.97 JPMORGAN CHASE BANK INLAND TRUCK-PTO CABLE 68.12 JPMORGAN CHASE BANK IMSA-DUES/RIDGWAY 70.00 JPMORGAN CHASE BANK AUTOZONE-HARDWARE 4.98 JPMORGAN CHASE BANK IMSA TRAINING/HILDESTAD 317.40 JPMORGAN CHASE BANK FASTENAL-HARDWARE 43.06 USA MOBILITY WIRELESS, INC PAGER USE 73.69 TOTAL STREETS 4,712.42 STORMWATER USA MOBILITY WIRELESS, INC PAGER USE 34.80 JPMORGAN CHASE BANK ANCHOR PAINT-PAINT 144.85 SPRINT SPRINT CARDS 159.96 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.11 JPMORGAN CHASE BANK GRAINGER-PPE 22.42 JPMORGAN CHASE BANK ATWOODS-CHAINSAW CHAINS 59.92 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.11 JPMORGAN CHASE BANK OREILLY-AIR CHUCK 7.18 TOTAL STORMWATER 491.35 PARKS JPMORGAN CHASE BANK LOCKE SUPPLY-RETURNS -30.92 JPMORGAN CHASE BANK ATWOODS-WINTERIZATION 95.68 JPMORGAN CHASE BANK ATWOODS-BAR CHAINS 36.98 JPMORGAN CHASE BANK ATWOODS-SUPPLIES 17.46 JPMORGAN CHASE BANK ATWOODS-CHAIN SAW PART 20.99 JPMORGAN CHASE BANK HOME DEPOT-ZIP TIES 5.98 JPMORGAN CHASE BANK HOME DEPOT-TREE PARTS 11.96 JPMORGAN CHASE BANK LOCKE SUPPLY-TREE PARTS 30.92 JPMORGAN CHASE BANK LOWES-REPAIR PARTS 9.48 JPMORGAN CHASE BANK LOWES-LOCKS 19.62 JPMORGAN CHASE BANK LOWES-TREE PARTS 7.04 SAV-ON PRINTING & SIGNS LLC VETERANS PARADE BANNER 40.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 Page 4 Claims List 12/04/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni PARKS... FREDRICK COSTIN JR MOWING AT RAYOLA PARK 516.00 FREDRICK COSTIN JR MOWING AT VETERANS PARK 165.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 JOSEPH SMITH JANITORIAL SERVICE 552.00 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE AT MCCARTY 46.40 OKLAHOMA CORRECTIONAL INDUSTRIES SKATE PARK RULES SIGN 120.15 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE AT CENTENNI 132.25 JPMORGAN CHASE BANK P&K EQUIP-SUPPLIES 7.44 JPMORGAN CHASE BANK LOWES-SAW PARTS 15.88 JPMORGAN CHASE BANK WALMARTSUPPLIES VET DAY 4.30 JPMORGAN CHASE BANK LOWES-REPAIR SUPPLIES 5.96 AT&T LONG DISTANCE LONG DISTANCE SERVICE 7.63 TOTAL PARKS 1,889.20 COMMUNITY CENTER AT&T LONG DISTANCE LONG DISTANCE SERVICE 10.36 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 32.94 TOTAL COMMUNITY CENTER 43.30 FUND GRAND TOTAL 44,577.3 AMBULANCE MEDICLAIMS INC BILLING SERVICES 7,894.69 JPMORGAN CHASE BANK PSI-PHARMACEUTICALS 39.90 JPMORGAN CHASE BANK AWDIRECT-AIR WEDGE 122.88 JPMORGAN CHASE BANK PSI-PHARMACEUTICALS 241.15 JPMORGAN CHASE BANK PSI-SUPPLIES 11.50 JPMORGAN CHASE BANK EMSAR-PORTABLE 02 REGUL 493.97 JPMORGAN CHASE BANK TRAVEL EXPENSE 35.13 JPMORGAN CHASE BANK TRAVEL EXPENSE 29.98 JPMORGAN CHASE BANK LODGING-AMBUL FACILITY 86.97 JPMORGAN CHASE BANK LODGING-AMBUL FACILITY 86.97 JPMORGAN CHASE BANK LODGING-AMBUL FACILITY 86,97 JPMORGAN CHASE BANK PSI-PHARMACEUTICALS 16.20 JPMORGAN CHASE BANK FULLERTON-OXYGEN 87.00 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 16.86 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 133.62 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 646.81 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 162.86 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 780.92 JPMORGAN CHASE BANK TRAVEL EXPENSE 33.57 TOTAL AMBULANCE 11,007.95 FUND GRAND TOTAL 11,007.9 Page 5 Claims List 12/04/2012 Budget Unit Title Vendor Name Payable Description Payment Amount HOTEL TAX - ECON DEV RETAIL ATTRACTIONS, LLC RETAIL DEVELOPMENT CONTRA 4,000.00 OWASSO CHAMBER OF COMMERCE ECON DEVELOP-HOME & GARDE 1,250.00 TOTAL HOTEL TAX - ECON DEV 5,250.00 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK OWASSO CARES MTG EXPENSE 32.96 TOTAL STRONG NEIGHBORHOODS $2.96 FUND GRAND TOTAL 5,282.9 3 LAKES DRAINAGE CHANNE JPMORGAN CHASE BANK TULSA WORLD-BID ADVERTISE 371.52 TOTAL 3 LAKES DRAINAGE CHANNEL 371.52 FUND GRAND TOTAL 371.5 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK LOWES-SUPPLIES ST2 REMDL 19.24 JPMORGAN CHASE BANK WS DARLEY-RESCUE REQUIP 204.95 JPMORGAN CHASE BANK LOWES-MISC BOLTS/NUTS 96.99 JPMORGAN CHASE BANK LOWES-NUTS/BOLTS 8.08 JPMORGAN CHASE BANK LOWES-MISC NUTS/BOLTS 73.92 JPMORGAN CHASE BANK LOWES-MISC NUTS/BOLTS 27.20 TOTAL PUBLIC SAFETY - FIRE 430.38 FUND GRAND TOTAL 430.3 CI - 86 STR MAIN--MEM JPMORGAN CHASE BANK MAXWELL-WARNING DEVICES 3,120.83 TOTAL CI - 86 STIR MAIN--MEM 3,120.83 FUND GRAND TOTAL 3,120.8 CITY GARAGE JPMORGAN CHASE BANK UNITED FORD-RETURN -80.74 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 187.25 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 886.22 JPMORGAN CHASE BANK CLASSIC CHEV-PARTS RESALE 176.34 JPMORGAN CHASE BANK BUMPER TO BUMPER-PARTS 3.10 JPMORGAN CHASE BANK FLEET DISTRIB-CV PARTS 137.40 AT&T LONG DISTANCE LONG DISTANCE SERVICE 28.99 JPMORGAN CHASE BANK UNITED FORD-CV PARTS 68.92 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 32.94 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 10.06 T & W TIRE, LP TIRES TRASH TRKS & POLICE 709.78 AT&T MOBILITY WIRELESS SERVICE 56.85 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.28 Page 6 Claims List 12/04/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni CITY GARAGE... UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.28 JPMORGAN CHASE BANK HARD HAT-LEATHER GLOVES 54.00 TOTAL CITY GARAGE 2,331.67 FUND GRAND TOTAL 2,331.6 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 TOTAL WORKERS' COMP SELF-INS 1,870.00 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 1,320.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 2,887.68 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 5,114.48 TOTAL WORKERS' COMP SELF-INS 10,754.16 FUND GRAND TOTAL 12,624.1 CITY, GRAND TOTAL $79,746.79 Page 7 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 12/4/12 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL AMOUNT 25,667.35 21,812.62 63,625.09 16,178.80 23,205.60 150,489.46 3,172.86 2,567.70 5,740.56 1,305.45 1,305.45 HEALTHCARE SELF INSURANCE FUND TOTAL 157,535.47 CITY OF OWASSO GENERAL FUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11/17/12 Department Payroll Expenses Total Expenses Municipal Court 4,586.31 6,551.87 Managerial 19,505.84 27,309.34 Finance 5,991.20 10,684.64 Human Resources 5,984.83 10,029.84 Community Development 10,723.99 16,998.04 Engineering 16,148.98 24,321.19 Information Systems 8,131.58 11,723.49 Support Services 7,043.96 10,264.10 Police 99,580.15 157,237.31 Central Dispatch 13,745.59 23,420.07 Animal Control 2,258.40 3,661.15 Fire 94,397.07 140,774.46 Fire-Safer Grant 10,059.47 15,553.77 Emergency Preparedness 2,818.43 4,405.30 Streets 7,450.49 13,364.65 Stormwater/ROW Maint. 4,319.63 6,168.77 Park Maintenance 9,462.47 14,888.19 Community-Senior Center 2,957.80 4,124.26 Historical Museum 600.00 673.68 Economic Development 2,876.92 3,800.17 General Fund Total 328,643.11 505,954.29 Garage Fund Total 2,652.80 5,089.28 Ambulance Fund Total 25,315.36 37,922.06 Emergency 911 Fund Total 2,535.20 4,441.98 Stormwater Fund 27 Total Worker's Compensation Total 1,450.80 1,747.89 Strong Neighborhoods 2,717.31 4,117.41 OThe City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson City Planner SUBJECT: Ordinance No. 1017, Annexation (OA-12-02) and Rezoning (OZ-12-04) of a 15- acre tract of land located east of the Maple Glen subdivision DATE: November 30, 2012 BACKGROUND: The City of Owasso received a request for the annexation and rezoning of approximately 15- acres of land to be used for an additional phase of the Maple Glen subdivision. Maple Glen is a single-family subdivision that enters its fourth phase with this annexation and rezoning. The subject property is approximately one-half mile east of N Garnett Rd and one-half mile north of E 106th St N. The applicant is requesting to annex the subject property into Owasso's corporate limits and rezone the subject property from AG (agriculture) to RS-3 (small-lot single-family residential). ANNEXATION COMMITTEE: The Owasso Annexation Committee met on October 31, 2012 and unanimously recommended approval of the annexation request. PLANNING COMMISSION: The Owasso Planning Commission voted unanimously on November 12, 2012 to recommend Council approval of the annexation request OA-12-02 and the rezoning request OZ-12-04 of the subject property. CITY COUNCIL: On November 20, 2012, City Council considered these items and voted unanimously to approve annexation request OA-12-02 and rezoning request OZ-12-04 for the subject property. This ordinance officially adopts the action taken by the City Council. RECOMMENDATION: Staff recommends approval of Ordinance No. 1017 for the annexation and rezoning of the subject property, a 15-acre tract of land located east of the Maple Glen subdivision. ATTACHMENT: Ordinance No. 1017 CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 1017 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY AND APPROVING ZONING APPLICATION NUMBER OZ-12-04 CHANGING THE ZONING OF PROPERTY LOCATED IN THE SOUTHWEST QUARTER OF, SECTION 8, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. L M., TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for annexation of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Annexation Committee, the Owasso Planning Commission and all statements for or against the requested annexation and rezoning of the property referenced in application OA-12-02 and the rezoning of the same property referenced in OZ-12-04. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: A tract of land located in the East Half (E/2) of the Northeast Quarter (NE/4) of the Southwest Quarter (SW/4) of Section Eight (8) of Township Twenty-one (21) North and Range Fourteen (14) East of the Indian Base and Meridian (I.B.&M), according to the U.S. Government Survey, thereof, Tulsa County, State of Oklahoma, being more particularly described as follows: Commencing at the NW corner of the SW/4 of Sec. 8, T-21-N, R-14-E, I.B.&M.; Thence S 1°24'50" E along the west line of said SW/4 a distance of 1320.54 feet to the SW corner of the NW/4 of said SW/4; Thence N 88144'20" E a distance of 1985.228 feet to the SW corner of the E/2 of the NE/4 of said SW/4 being the Point of Beginning; Thence N 1°19'22" W along the west line of said E/2 NE/4 SW/4 a distance of 990.03 feet; Thence N 88044'59" E a distance of 662.27 feet to the east line of said E/2 NE/4 SW/4; Thence S 1017'33" E a distance of 989.90 feet to the SE corner of said E/2 NE/4 SW/4; Thence S 88°44'20" W a distance of 661.74 feet to the Point of Beginning, and containing 15.05 acres, more or less. be, and the some is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate and the same is hereby zoned from AG (AGRICULTURAL) TO RS-3 (RESIDENTIAL SINGLE FAMILY) District Section 1. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 2. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 5. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed. PASSED AND APPROVED this 4+h day of December, 2012. Doug Bonebrake, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Juliann M. Stevens Deputy City Clerk SUBJECT: Resolution No. 2012-13, City Council Election DATE: November 30, 2012 BACKGROUND: Pursuant to the provisions of the Owasso City Charter governing the election of City Council members, "the Council shall take action by Resolution to call any necessary Ward Elections." In 2013, such election is required for Ward 5, for a three-year term. The staff has prepared Resolution No. 2012-13 which calls for an election to be conducted for City Council Ward 5. In addition, the proposed resolution identifies the process to be followed in order to meet all legal requirements and allows for proper notification to the Tulsa County and Rogers County Election Boards. Please note that the purpose of requesting City Council action at this time is to allow for the required notice to the Tulsa County Election Board. The filing period for interested candidates will be February 4, 5, and 6, 2013. All candidates must file a Declaration of Candidacy form with the Tulsa County Election Board between the hours of 8:00 AM and 5:00 PM on any of these dates. Only qualified electors who reside within the ward shall be qualified to hold the office of City Council Member for that ward. The primary election is set by the City Charter and will be held on March 5, 2013. All registered voters residing within the city limits of the City of Owasso may vote in the election. Should one of the candidates not receive the majority of all votes cast for the particular ward, a general election will be held. The general election, if necessary, will be held on April 2, 2013. RECOMMENDATION: Staff recommends approval of Resolution No. 2012-13 calling an election for the purposes of electing City Council representation for Ward 5. ATTACHMENT: 1. Proposed Resolution No. 2012-13 CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2012-13 NOTICE OF ELECTIONS AND CERTIFICATION WHEREAS, a Primary Election shall be held on the 51h day of March, 2013 for the purpose of electing an Owasso City Council Member, for the ward and term as follows: WARD NO. TERM 5 3 years WHEREAS, a General Election, if necessary, shall thereafter be held on April 2, 2013 to elect said Council Member. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: 1. That a non-partisan Primary Election for City Council Members, as set out, be held on March 5, 2013. 2. That the General Election thereafter, if necessary, be held on April 2, 2013. 3. Only qualified electors of the City of Owasso who reside in the respective ward shall be qualified to hold the office of Council Member. BE IT FURTHER RESOLVED that the City Council of the City of Owasso, Tulsa County, Oklahoma, hereby certifies to the Tulsa County Election Board that all precincts in Tulsa and Rogers Counties within the city limits of the City of Owasso, Oklahoma are to be opened, and, Tulsa County Precinct 21 and Rogers County Precincts 6, 21, and 29 are to be closed. The filing period is from February 4, 2013 through February 6, 2013 for the Primary Election. PASSED AND APPROVED this 4th day of December 2012 by the City Council of the City of Owasso, Oklahoma. Douglas Bonebrake, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Annual ODOT Bridge Inspection Program - Consultant Selection DATE: November 30, 2012 BACKGROUND: Similar to other communities and counties throughout the state, the City of Owasso participates in the Oklahoma Department of Transportation (ODOT) Bridge Inspection Program. Under this program, ODOT considers any drainage structure wider than 20' a bridge. In Owasso, there are 20 such structures. In the past, we have been required to select one of three options: (1) Secure a consultant for the inspection services from a pre-qualified list and participate with ODOT in funding the program; (2) Perform our own inspections with a National Bridge Inspection Standard (NBIS) engineer; or (3) use the same consultant as the county (we have bridges in both Tulsa and Rogers counties). Historically, the City of Owasso has chosen Option 1, which ODOT funds 80% and the City funds a local 20% match. Typically, the City of Owasso matching funds have ranged between $1,000 - $2,000. This year ODOT has incorporated a new requirement into the program that requires the municipality to pass a resolution declaring which inspection option they have chosen. As in the past, the proposed option is number one, which entails the selection of a consultant after interviewing a minimum of three (3) pre-qualified engineering firms. Staff elected to interview the following four (4) firms for the project: Guy Engineering Service, Inc., Tulsa, OK EST, Inc., Tulsa, OK SAIC, Tulsa, OK Holloway, Updike and Bellen (HUB), Muskogee, OK In mid-November, staff interviewed the above mentioned engineering firms. Based on the information provided by each firm, EST, Inc. was selected as the most qualified firm to perform the bridge inspection service. FUNDING: Funding for the local 20% match is included FY 2012-2013 General Fund. RECOMMENDATION: Staff recommends approval of Resolution 2012-12 confirming the selection of EST, Inc., Tulsa, OK as the consultant for the Annual ODOT Bridge Inspection Program for the City of Owasso. ATTACHMENTS: A. Location Map of Owasso bridges B. ODOT correspondence C. Resolution 16' w ~Y ti'iP.7iH S[ t 16a s~ ~ E 105tH Si H E tOf!it SC N F. i 7 i I t' t ~ ~ OY 105 ST 4 la 1 . 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Box 180 6 Owasso, OK 74055 14 918 376 1500 . . ~,s k 1 11/29/2012 Dear City Official: Re: Letter of Choice for City Bridge Inspection Contracts The Oklahoma Department of Transportation (ODOT) has prequalified consulting firms to perform Local Government bridge safety inspections based on qualifications mandated by the National Bridge Inspection Standards (NBIS). It is anticipated the new routine Local Government bridge inspection contracts will start in April 2013 and extend to April 2016. This will be a three year contract. A list of the prequalified inspection firms is provided. Funding will be 100% Federal funds (20% Federal funds designated to State Government and 80% Federal funds designated to Local Governments). All Federal funding will be arranged by our Local Government Division. To comply with the National Bridge Inspection Standards and avoid federal-aid sanctions, all the Local Governments are required to do one of the following by December 31, 2012: (1) Select one of the consulting firms on the attached "Qualified Consultant List". You will be required to evaluate the Consultant's Letter of Interest (LOI) and the Consultant's response packet to determine which firms to interview. Please refer to the following web site: Irttp://www.okladot.state.ok.us/projmgmt/off system-bridge_inspection_consultants_2012/ You must interview a minimum of three (3) firms and make your selection from the attached list of qualified inspection consultants. Phone interviews are acceptable, but we must have documentation from the interviews including who was on the committee, interview questions, and the ranking matrix that you had for the three (3) or more Consulting firms with their final composite scores. The interview committee must have three or more persons on it. Each member of the interview committee will need to sign a nondisclosure form (Please refer to the enclosures for a copy of this form). (2) You may elect to do bridge safety inspections with your own forces provided the bridge inspection teams and program manager are fully qualified as mandated by the NBIS (National Bridge Inspection Standards - please refer to attached NBIS requirements). Payment will be based on actual rates and payroll additive for benefits, etc., and vehicle mileage rates. (3) Make an agreement with the County and have the County inspection firm include your bridges with their bridges. There is no obligation for the county to maintain city roads or bridges, but the county and city may make their own agreements if they desire to use the same bridge inspection consultant. However, if you do this, we must have a letter attached to your resolution signed by all three (3) County Commissioners stating that they are willing to cover the additional cost for and Federal local match resulting from including the city bridge inspections with the County. Even if you reimburse the county for the additional cost of the local matching funds, we must have the signed letter from the County Commissioners stating their willingness to include the city bridges with their own. You are respectfully requested to make your choice before December 31, 2012, by Resolution stating your choice of 1, 2, or 3 above. In order to obtain the required contract signatures, our April time line is very tight. It is critical that we receive your resolution in a timely manner. Please note that, onceyou select your bridge inspection team, no changes can be made until the next contractual period Please send one copy ofyour resolution to the appropriate field division office and one copy to the following address: Mr. Bob Rusch, P.E., Bridge Engineer Oklahoma Department of Transportation Bridge Division 200 NE 21" Street, Room 2-B3 Oklahoma City, OK 73105-3204 Fax: (405) 522-0134 Email: rtennant~a.odot.or Div 1: (918) 687-5407 Div 2: (580) 298-3371 Div 3: (580) 332-1526 Div 4: (580) 336-7340 Div 5: (580) 323-1431 Div 6: (580) 735-2561 Div 7: (580) 255-7586 Div 8: (918) 838-9933 Once we receive your choice as noted above, the Department will contract with the consultant to do the bridge inspections. Please feel free to contact the Oklahoma Department of Transportation Field Division Office in your area or Shannon Sheffert in Local Government Division at (405) 521-2553 or Walt Peters or Wes Kellogg in the Bridge Division at (405) 521-2606 with any questions you may have. When contacting the Field Divisions, ask for the County Bridge Coordinator. Yours sincerely, /06 e E. Bridge Engineer RJR/wp Enclosures cc: Director Field Division Engineers Chief Engineer Project Management Division Director of Operations / Asst Chief Engr Local Government Division Director Preconstruction / Asst Chief Engr FHWA County Bridge Coordinators ACCO Prequalified Inspection Consultants QUALIFIED CONSULTANT LIST EC NO. 1426 Off-System Bridge Inspection April 2013 to April 2016 Consultant Contact Phone E-mail Boatman Engineering LLC Brad Boatman 918.888.3414 bradb@boatman-eng.com Cobb Engineering Company Aaron Finley 406.230-2111 afinley@cobbengr.com EST, Inc. Paul Poynter 405.307.8378 pauf.poynter@estinc.net Fox and Drechsler, Inc. Gary Brickley 580.482-6683 gary@fdaltuo.com Guy Engineering Services Julie Guy 918.437.0282 Julie(11Qguyengr.cam Holloway, Updike and Bellen, Inc. Jay Updike 918.882.7811 jupdike@hubenglnsers.com Infrastructure Engineers, Inc. Gregg A. Hostetler 405.753-4170 Ghostetler@go-lel.com Koneru Consulting Services PLLC Sri Koneru 405.603.7608 skoneru®coxinst.net Mehlburger Brawley Todd Brawiey 405.848.5678 TBrawley(SMB-Eng.Com Ollar and Ollar Engineering Lynn Shoemake 405.364.0281 lynn@oilarandollar.com SAIC EEI, LLC Jimmy Sparks 405.242.6257 Jlmmy.sparks@salc.com TranSystems Jay Hyland 815.329.8735 JphylandQtransyaNms.com URS Corporation Dallas Montgomery 317.435.8718 dallas.montgomeryours.com Additional Information pertaining to the consultants can be found at the following address: Mtr):!/www.okladot.state.ok.uslproimgmt/off sysiem bridge inspection consultants 20121 EC-1426, OFF-SYSTEM BRIDGE INSPECTIONS SERVICES INTERVIEW PROCESS FORM CITY/COUNTY OF Date: Interviewer Name: Firm Name: Firm Name: Firm Name: Q1 Q2 Q3 Q4 QS Q6 Q7 Q8 Total Points Interview Committee Members: (print names) (1) (2) (3) EC-1426, OFF-SYSTEM BRIDGE INSPECTION SERVICES Interview Questions 1. What experience does your firm have inspecting different types of bridges in your area. 2. What ability and resources does your firm have to perform this type of work? 3. What documents will your firm provide upon completion of the Inspections? 4. What quality assurance does your firm have to provide consistent accurate results? 5. How accessible is your firm to get in touch with? 6. What is your firms current workload? 7. How will your firm react to critical findings? 8: Why should we pick your Consultant Firm above the others? Interviewers Name: National Bridge Inspection Standards (NBIS) Requirements: Program Manager: Reference is made to 23 CFR Part 650 National Bridge Inspection Standards (NBIS): NBIS require that the program manager be a registered professional engineer, registered in Oklahoma. The program manager is responsible for oversight of the Local Government bridge safety inspection program. He or she must be qualified and approved by the ODOT Bridge Division to review inspection forms, calculate load ratings for posting and closing bridges, do scour studies and assessments, and make repair recommendations to the bridge owner. If the Local Government does not employ a qualified Professional Engineer, you may hire a consulting engineer under similar terms covered in choice (2) above for the Program Manager. Program Managers must participate in the Department's QC/QA training. Inspection Team: The NBIS, FHWA, and / or ODOT require the following; The bridge inspection team consists of a Team Leader and an assistant, with the Team Leader having successfully completed a two- week FHWA approved comprehensive bridge inspection class plus one of the following: (1) Be a registered Professional Engineer registered in the State of Oklahoma. (2) Have a full five-year bridge safety inspection experience. (3) Have a NICET level III or IV in bridge safety inspection. (4) Have a bachelor's degree in engineering from accredited college or university, pass the National Council of Examiners for Engineering and Surveying Fundamentals of Engineering examination, and have a minimum of two years of bridge inspection experience. (5) Have an associate's degree in engineering or engineering technology from an accredited college or university and four years of bridge inspection experience. The Team Leader must participate in the Department's QC/QA training. The assistant team leader must have completed two-week FHWA approved comprehensive bridge inspection class and/or attend QC / QA bridge inspection training provided by the Department. EXAMPLE RESOLUTION EC-1426 CONCERNING BRIDGE INSPECTION RESPONSIBILITY BY LOCAL GOVERNMENT FOR COMPLIANCE WITH NATIONAL BRIDGE INSPECTION STANDARDS Bridge Inspection Contracts for April 2013 to April 2016 WHEREAS, the City of inspections. WHEREAS, the City of has the responsibility of bridge maintenance and safety has the following options: (1) Select one of ODOT's prequalifled engineering firms. (2) Elect to do bridge safety inspections with your own forces using inspection teams and an oversight engineer fully quaked as mandated by the NBIS (National Bridge Inspection Standards). (3) Use the same consultant as County. A letter is attached stating that the County has agreed to cover the extra cost for the Federal local match of the city bridges. Therefore, BE IT RESOLVED, by the City of choose Name Address that it is their desire to select option # and as the engineer responsible for city bridge inspections as approved by the Oklahoma Department of Transportation. ADOPTED this day of , 2012 BY CHAIRMAN BY MEMBER BY MEMBER ATTEST: City Clerk Number of Citv Bridges Provided for Your linformatinnr CITY-NAME County Number Bridges Field Div POPULATION Agreement on file with Planning Div I Ada Pontotoc 9 3 16,810 None Altus Jackson 7 5 19,813 None I Ardmore Carter 15 7 24,283 None I Atoka Atoka 8 2 3,107 None Bartlesville Washington 25 8 35,750 None Bixby Tulsa 7 8 20,864 None Broken Arrow Tulsa 58 8 98,850 None I Chandler Lincoln 8 3 3,100 None i Chickasha Grad 27 7 16,036 None Choctaw Oklahoma 23 4 11,146 None Claremore Rogers 7 8 18,581 None Del City Oklahoma 22 4 21,332 None Drumright Creek 5 8 2,907 None Duncan Stephens 33 7 23,431 None Durant Bryan 10 2 15,856 None Edmond Oklahoma 58 4 81,405 None El Reno Canadian 29 4 18,749 None Elk City Beckham 14 5 11,693 None Enid Garfield 78 4 49,379 None Fairview Major 10 6 2,579 None Grove Delaware 5 8 6,623 None Guthrie Logan 14 4 10,191 None Harrah Oklahoma 7 4 5,095 None Henryetta Okmut ee 11 1 5,927 None Jenks Tulsa 12 a 16,924 None Lawton Comanche 82 7 96,867 None Lone Grove Carter 7 7 5,054 None McAlester Pittsburg 35 2 18,383 None Miami Ottawa 7 8 13,570 None Midwest City Oklahoma 23 4 54,371 None Moore Cleveland 26 3 55,081 None Muskogee Muskogee 19 1 39,223 None Newcastle McClain 8 3 7,685 None Norman' Cleveland' ' 71 3 110,925 None' Oklahoma City Oklahoma 580 4 579,999 None Okmulgee Okmul ee 9 1 12,321 None Owasso Tulsa 19 8 28,915 None Piedmont Canadian 12 4 5,720 None Ponca City Ka 12 4 25,387 None Poteau LeFtore 11 2 8,520 None Sand Springs Tulsa 7 8 18,906 None Sapulpa Creek 10 8 20,544 None Shawnee Pottawatomie 41 3 29,857 None Stillwater Logan 27 4 45,688 None Tahlequah Cherokee 25 1 15,753 None The Village Oklahoma 6 4 8,929 None Tulsa Tulsa 260 8 391,906 None Tuttle Grady 6 7 6,019 None Yukon Canadian 17 4 22,709 None 11 1i 1t if ii 1f 1f 2( 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 OKLAHOMA DEPARTMENT OF TRANSPORTATION 200 N.E. 21st Street Oklahoma City, OK 73105-3204 Nondisclosure Statement for Evaluation Team Instructions This form is to be completed by all Evaluation Team Members when deemed necessary. All statements should be maintained in the ODOT contract file. EC Number 1426 - off-System Bridge Inspection Services I hereby certify that I will not disclose or release any confidential information prior to award of the contract. Confidential information includes, but is not limited to, the contents of all proposals submitted in response to the referenced Engineering Contract and any analysis or evaluation thereof. I agree to disclose to the Director of Transportation or designee all contacts I have had with the below listed consultants. I agree to disqualify myself from participation in the evaluation team should the Director of Transportation or designee find any of said contacts that may be perceived as compromising my independent judgment in the evaluation process. I further agree and understand that failure to abide by the terms of this statement may subject me to other adverse actions. List of Consultants for Evaluation 1. Boatman Engineerina LLC 3. EST, Inc. 5. Guy Engineering Services 7. Infrastructure Engineers, Inc. 9. Mehlburger Brawley 11. SAIC EEI, LLC 13. URS Corporation 2. Cobb Engineerina Compan 4. Fox and Drechsler, Inc. 6. _Holloway, Updike and Bellen, inc. 8. Koneru Consulting Services LLC 10. Ollar and Ollar Engineering 12. _ TranSystems 14. Describe all current personal, business and/or government relationships between yourself or your family members and any of the consultants listed above. Include In your comments, the name of the consultant and a brief description of the nature of the relationship. Evaluator Signature Printed Name Date Printed Title The mbsion of the Oklahoma Deporimml of Transportation is to provide a safe, economical, and effeahw tmraportadon adwork for the people, commerce and commamitles of Oklahoma. AN EQUAL OPPORTUNITY EMPLOYER OWASSO CITY COUNCIL RESOLUTION NO. 2012-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, SELECTING AN OKLAHOMA DEPARTMENT OF TRANSPORTATION PREQUALIFIED CONSULTING FIRM TO PERFORM THE 2013 LOCAL GOVERNMENT BRIDGE SAFETY INSPECTIONS WHEREAS, The City of Owasso has the responsibility of bridge maintenance and safety Inspections, and, WHEREAS, The City of Owasso shall select an Oklahoma Department of Transportation prequalified consulting firm to conduct local bridge inspections in accordance with the National Bridge Inspection Standards, THE CITY COUNCIL HEREBY ADOPTS THE FOLLOWING RESOLUTION: NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: The City of Owasso, Oklahoma has selected EST, Inc, of Tulsa, Oklahoma as a prequalified Oklahoma Department of Transportation consultant to perform the annual local government bridge safety inspections for 2013 per the Oklahoma Department of Transportation's required selection process. APPROVED AND ADOPTED this 4t' day of December, 2012, by the City Council of the City of Owasso, Oklahoma. Doug Bonebrake, Mayor Attest: Sherry Bishop, City Clerk Approved As To Form: Julie Lombardi, City Attorney