HomeMy WebLinkAbout2000.05.09_Worksession Agenda
3. Discussion Relating to Phone System
Mr McElrath
Discussion Relating to McCarty Park
Mr Rooney
Attachment #2
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_._._--~---~----~,~~-~~~,
1. Call to Order
Mayor Williams
AGENDA
on
Special
May 9, 2000
5 :30 p.m.
TYPE OF MEETING:
DATE:
TIME:
PUBLIC NOTICE OF THE MEETING OF THE
OW ASSO CITY COUNCIL
8. Report from City Manager
Mr Mitchell
7. Preliminary FY 2000-20001 Budget Review
Mr Mitchell
Ms Bishop
Update on Status
Mr Mitchell
Vacant
to
5. Discussion Relating to
Mr Mitchell
Ms Boutwell
Attachment #5
to
Discussion Relating to the
Group.
Ms
Owasso City Council
May 9, 2000
Page 2
9. Adjournment
Owasso City Council
May 9,2000
Page 3
6. Preliminary FY 2000-2001 Budget Review - Mr Mitchell and Ms Bishop will present a
preliminary budget for fiscal 2000-2001 and hand out some preliminary figures for Council
review and comment.
5. Update on Status of City HalllPolice Station - Bids for the City HalllPolice Station facility
will be opened on May 9th. Mr Mitchell will update the Council on the status of the project
and have preliminary figures from the bids received if they are available.
4. Discussion Relating to Procedure to Fill Vacant Council Seats - The Council has an
adopted policy for filling vacancies in its membership. Ms Boutwell will review that
policy. See memorandum from Ms Boutwell dated May 5, 2000.
3. Discussion Relating to Election of Trustees to the Oklahoma Municipal Assurance Group _
The staff will request direction from the Council regarding nominees to OMAG. See
memorandum from Ms Boutwell dated May 4, 2000.
City's phone system.
- Mr McElrath
Tulsa
May 2000.
1.
Information and discussion relating to the following issues is planned
session on Tuesday, May 9th at 5 :30 p.m. the Hall
May 2000
MEMORANDUM
addition to the ballfields,
area
additional ballfields, both illuminated, are located at
a is at
available
Recently, staff was notified by Tulsa County regarding the possibility of ending the lease agreement
This would result in the City maintaining this park
agreement
2000
: THE HONORABLE MAYOR AND COUNCIL
CITY 011'
MEMORANDUM
" to 8~'i$!-Atf:)'t)'"
! rl C, @>if!~@!e.i Ire (', IIi\I ~
~'t~~8lI
jb
These leases are
&
)
1;199
5 year 1
Round~up Club
7@88 Acres
J'une 1 ff 198
sso
McCarty Park.....
25 year lease/Tulsa Co.
12.12 Acres (eastern)
Jan.lf1980~Jan.lf2Q05
IT IS AGREED, this instrument contains all of the agreements of the
parties, and all prior negotiations or representations, oral or written,
are rrerged herein. .
IT IS AGREED, Lessee has inspected the premises and lands, and is
satisfied with the same, and accepts the lands and pranises in the
condition as is at this date for the purposes set out.
IT IS AGREED, upon termination of . this Lease, or any extension
thereof, as above set out, Lessee will give peaceable possession of said
lands, in the same cx:mdition as it)1as at the date of the taking possession
thereof, or with improved permanent...betterments. Lessee reserves the
right to re:tnVe all personal propeftyfran said pranises upon expiration
of this lease or upon vacation of said p;remises by I..essee.
TO HAVE AND '1'0 ROIDp said and p~u herein dEmised! for a
term of twenty-five (25) YEARS, fran and after the Istqay of January,
1980, to the intent, that said lands may beheld by the:'Lessee for use
for recreational and Park purposes only p and for:no o~ purposes, unde.r
the follO\ving tenus and conditions~
.
(a) IT IS AGREED, Lessee will oot assign this lease orany
part thereof, without the written consent of the ~soor,
and
i c .
(b) IT IS FURI'HER AGREED, Lessee agrees to pay as rental
for the said term for said tract of land the sume of
Ten and No/IOO ($10.00) [x)llars" due and payable within
thirty (30) days after executioo:Of this agreement by I2ssor
and Lessee.
'l'ogether with full to Lessee to layout, improve cmd
maintain such land for purpose of being l'!Sed for recreational and
Park purposes OO,y ,'men and if shall 00 . subject to the
exceptions and reservations herein ~tessed. .
A copy of the General Warranty Deed designating the above
described tract of land is attached hereto.
; i1~
J ,.',
'I'hat portion consisting of the eight l~ ,(800)
feet of the South one half (~) of the South One bal.f
(~) of the West one hald (~) of the Nort::he1wt one ~
(J..i) of Section tvlentY~five (25), Towruohip twenty""OM (21)
North, Range thirteen (13) East, 'lUlsa County, Oklahana,
Containing twelve point twelve (12.12) acres more or less,
tcrwi t:
of the covenants and
let ro1d.
Tl:JISA
'I'BA'r in
expressed" Lesoor does
described
WI'INESSETH:
LEASE FOR PARK
-~~
, i-
TIllS LEASE, Made and entered into on this ~ day of :1- j!, ,
19j? 6 , by and between the CITY OF OWASSO, OKL.1lliCMA, a rnunicipa~ration,
Part of the first part, hereinafter called the "LESSOR" and Tfill BOARD
OF' COUNTY CQ'I.1MISSIONERS of Tltlsa County, State of Party of the
Second Part, hereinafter called the "LESSEE".
97:111
APPROvro FEB 26 1980'
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APPROVAL: DEP.ARI:MEN'r OF HOUSING AND URBAN DEVELOPMENT
'"
TEll]; BOARD Q1!' COl'JNT'I
L
BY:
CI'n OF OWASSO
"
~I
APPROVED AS TO FORM:
A'ITEST:
ATrEST:
.J
IN WI'I'NESS WHEREOF, Lessor and'Lessee, by their duly authorized
representatives, do hereby affix their signatures, on this day and year
setout.
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~gli",1 ':,i:! party smllIOY, ..._..h.~x .... . .... heirs Of ~$.,i!(1l> ~ncl ~l! and 'e\'~ry perllOn or peroons who~U'W~"r bwfully chiming . ~.
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, Ruth Fainl\4Ct:arty
"...'hancl... the dJY and Y~1
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There shall be , .' '.'
,~- n;;-d~i~~~:i'~i~~'tiol'l' ~p~~.~"~he"b~si.s oiurac~',""6r'e'e~~C"cofor'''c;r nationa
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the or occupancy. of the land, '. .The .United States' of
. .=."._..,,,,,,.. .. .... .".._..,.""==...,,.....,,"'''. .u".."..";..,~<"...4.=...._.......<<>..=-==..,,.~""==><><o=_
a beneficiary of this covenant and entitled to
__...=."",,,,,,....., .."",..._,.". ,.. _.",. ....H ...,."=..".,."."<>.s..'.,.......J..".".O;-""'".,."''''W~''Q<>=.,,=_.<>,,.,...,=>.=<N>'<<>-==-,,,.;..",_
shall not selL lease. or otherwise dispose
"u' _o"..~..... ....u...~.....o.o_....o..o......... ...... .....-......ap.piova:t..
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!ll'lt{l l13id
DOL[,ARS,
WITNES5~:1"H, 'I'h.t In oongidcr3l1011 of the 8um
I" Ihe Slate of
I L'(ll~ t'j.li baldNCUi..
. ~(HJlHv CL!AI\ .
<f1)eurrttl llOarrauty IDeell "
(O~t.A"OMA s-rA"'t/'l'O'V 1'0...) ,". ,',.' . '~ .
IC.'L . , . ,,' .'
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llilS lNDEN1 URE: M~de thiS..:?':: I.....d.y oL.._.~~_.-....A. D., 191J)...:..,
f ..,
Ruth Fain McCarty,a
1....91~H: /)t' \ll\.I.,At10~^
, nn;l~ r,:i}U~TY
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MAY ,~ : /I ;>>~ AMP7D
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o~,~3~25 l'A:E
720B9
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..:;; h'lltPfq~...rhJid,"1 J'lillli'1~ '" SI.ilti'll\\"fY Cr... Tuh:l, O~I,J.
In connection with the issuance of this ~User Agreement", the Pity of Owasso, Oklahoma
will not discriminate against any applicant because of race, religion, oolor, sex, national origin
or handicap status. Further, the City of Owasso, Oklahoma will take affIrmative action to assure
that no temporary user deny admittance to the mcilities for its scheduled event based on the
mctor of race, religion, color, sex, national origin or handicap status, Such action by the City
The City agrees that the Club shall retain ownership of all hpprovements made at the
facility when such improvements are not of a permanent nature. The City further agrees that
such non-permanent improvements may be removed by the Club upon the termination of this
Agreement.
It is further agreed by the User that no dangerous, obnoxious or unlawful activities will
be permitted to take place in the McCarty Park Rodeo Grounds, and the City retains the right
hereunder to remove any person or persons engaged in such activities and, if appropriate, to
terminate this agreement by reason of such activities.
User further agrees that use of the McCarty, Park Rodeo Grounds by the User shall at all
times be subject to the reasonable rules and regulations as may be from time to time promulgated
by the City Manager of the City of Owasso, Oklahoma.
The User hereby agrees to pay to the City of Owasso, OklahQpm for use of the McCarty
Park Rodeo Grounds, a temporary user foo in the form of mafii~ the grounds in a
reasonable 111.aIlIlef and providing improvements as author.iW:l, as well as pay all utility ~sts
associated therew#th. 4
By virtue of this instrument, the City rec.og~ the OwassoRound-Up Club Inc, as the
priority user of the McCarty Park Rodeo Grounds arid" facilities, and agrees to consider
scheduled club activities prior to allowing any other party the use of such facilities.
The City hereby grants to User permission to occupy ana use
grounds solely for the of conducting horsemanship and activities
such appropriate incidental purposes relating thereto, for a period of time beginning on
September 1, 1996 and ending on August 2006, or at such earlier time as this agreement
may be terminated by the City for cause,
NOW: THEREFORE>>
CONTAINED>>
to utilize the
WHEREAS>> the undersigned user
in conformity with the provisions hereof,
the Park
use by persons, gronps or
appropriate purposes; and,
at
is the owner of the
the
an tletween the
to as
to as
RODEO GROUNDS
MCCARTY
USER AGREEMENT
FOR
CITY OF OW ASSO, OKLAHOMA
CONTRACI'SIMCRTVUSRAGR
By:_ -JQW1 3~~
President 1
USER
OWASSO ROUND~UP CLUB mc
Ii!.
.~~A)(~~~Iu~
Marc BoutweU,.j::lty Clerk
it 4
'if;
ArrEST:
OF
A Ml1nicipa~poration
This agreement embodies the understanding of the parties, and tl1ere are no further
or other agreements or understandings, written or in effect between the relating
to the subject matter This instrument may amended or an
of formalitv r<iD'l1pA by"
User shall UIUCUll.!HY me ILny ana hold the harmless for any
and all for
or in any way connected with, the or use of the premises this agreement,
or any means of ingress thereto or egress therefrom, except liability for injuries,
property damage, or of life or solely by the negligence the City
Oklahoma,
and the reserves the
to other users to the
in
with the convenient use of the
Stich mutual uses
all users,
The
right at the sole discretion of the City
and
It is agreed between the User and the City that this agreement is to the
shall not inure to the successors or of the or be
shall include, bl1t'not be limited to, immediate termination of this agreement and/or removal of
the offender(s).
MCCARTY PARK RODEO GROUNDS
USER AGREEMENT
PAGE 2
This year there are two trustees "up" for election for tenns ending on June 30, 2003. The
nominating process has produced six candidates for those two positions (see attac1mlent). As a
member of OMAG, Owasso may cast votes for two of the six candidates. Members of OMAG
must have their ballots retumed by May 31, 2000 in order for their vote to be included in the
final count. Upon completion of the count, the two nominees with the highest vote totals will be
declared the winners and will be seated effective July I, 2000.
As an lnterlocal Cooperative Agency, the OMAG is govemed by a Board of Trustees elected by
the membership. Elections are held annually for a prescribed number of trustees. There are
seven trustees serving terms of three years. Trustees must be elected from the officers and staff
of member cities through a nomination and election process detailed in the organization's by-
laws.
Since its formation, the agency/trust has evolved to a full service insurance provider for its
members and currently offers liability, property, workers compensation, auto and specialty
insurance coverage to its members. Although the City of Owasso no longer purchases insurance
from OMAG, the city is a fun member of the OMAG, with the voting rights accorded such
membership.
IS an
formed 1977 by Municipal individual
The group was response to a crisis the withdrawal municipal
insurance coverage by most Oklahoma insurance companies. without
liability coverage prompted the cities to join together to is as a "modified
self insurance program" for its members.
2000
MEMORANIlUM
to
1. Memorandum
Ballot
1
the six nominees, and feels in
two
The staff has reviewed the biographical sketches
a tn:-1t thp. Council
Annual OMAG Ballot
May 10, 2000
Page 2
The Oklahoma Municipal Assurance Group is an Interlocal Cooperation Act Agency of Cities and Towns Providing:
(;mup ! ,iCe ,l\: I kalth Benefits Plan. Municipal Liability Protection Plan. Workers' Compensation Plan
405-525-5888
o 4130 N. Lincoln Blvd., Suite A, Oklahoma City, Oklahoma 731
(1) signed by the Mayor;
(2) attested to by the City Clerk; and
(3) returned by certified mail, post-marked no later
than May 31,2000.
Your Ballot must be:
PLEASE BE ADVISED THAT THE FAILURE TO PROPERLY SUBMIT THIS
BALLOT WILL INVALIDATE THE BALLOT!
Mr.Stanley Alexander, Councilmember of The Village;
Mr. George Jones, Finance Director of Bartlesville; and
Ms. Chris Hardin, Mayor of Shawnee.
For terms ending in 2002 -
Mr. Doug Henley, City Manager of Nichols Hills;
Mr. Larry Shelton, City Manager of Chickasha.
are:
are:
on
tenns
three-
or your
two (2) members to the of Trustees of the Oklahoma Municipal
terms commencing July 1,
to use
the Oklahoma Municipal
Ol{lahoma Municipal Assurance
LEASE BE ADVISED THAT THE FAILURE TO PROPERLY SUBMIT THIS BALLOT WILL
WALIDATE THE BALLOT! Your Ballot must be returned by certified mail to the Oklahoma Municipal
ssurance Groupp 4130 N. Lincoln Blvd~ Suite A~ Oklahoma Cityp OKp 73105~S209~ and must be post~marked
f} later than Ma~~ 31p 2f}OJ1"
Clerk
,2000
Date:
Mayor
Ballot cast for the governing body of the municipality
lULL TACKETT. City Mana~er. Woodward. Currently Chairman-OMAG Board. Since my election, OMAG has retumed
$4,300,000 to members from the Workers' Comp Plan, plus Liability Plan discounts. During my tenure, tmining programs
expanded and scholarships were created for CMAO Conference, Past Personnel Director for Dave Hams, Okmulgee - Terry
Powell. Shawnee, City Manager, Woodward since 1997, (Woodward participates in all three of the Oklahoma Municipal
Assunmce Group Plans.)
REUBEN W. PULIS. City Manager. Kin&lSher. Involved in Municipal Government twenty yearn. City M3l'mger of Kingfisher
for ten Ih years. Electric Superintendent and Assistant to City Manager in Walters. On Board of Directors for Oklahoma
Municipal Power Authority, Municipal Electric Systems of Oklahoma and Northern Oklahoma Development Authority. Received
American Public Power Association Seven Hats Award. - (Kingfisher participates in the Municipal Liability Protection and
Workersl Compensation Plans.)
OMAG Board member with more than years of
experience as the ClerkITreasurer of OMAG member town Fort Cobb. Certified Municipal Clerk and MWlicipal Finance
Administrator. the of the OMAG Board and serves as Vice President of the MWlicipal Treasurers lmd
Finance Association, (Fort Cobb in aU three the Oklahoma Municipal
DAN GALLOWA-~City Managy,Bethan~ Mr. Galloway has served 16 years as City in including
Owasso. Clinton and Bethany. He served six years directing a five-state transportation/environmental study for Congre.<;s and
served as Regional Economist for U.S. Anny Corp of Engineers. He previously served on the OMAG Board for seven years.
(Bethany participates in aU three of the Oklahoma Municipal Assurance Group Plans,)
CllrOOr in held ooven~l in
in Yukon, undertaken CIl'
the arts to Yukon lmd is active in events.
Nonrum and Oklahoma
a new sales
in the
DAYID E. .cHESHER, SR.. Community EnhanCeKnent Director~ Yukon. Over 30 years of Human Resource and General
Mlmagement ex.perience. Has worked for City of Oklahoma City, General Electric, Honeyvvell and First Oklahoma
Blmcorporation, Enh.ancement Director the City of Yukon, in the Workers'
Compensation PlllInc.\ '""
1e biographical sketch for each nominee was written by the persons who made the nomination. Nominees are listed in alphabetical order.
OU MAY VOTE FOR TWQ.ill NOMINEES,
OKLAIIOMA MUNICIPAL ASSURANCE GROUP
2000 Election of Two Trustees
BALLOT
.
1. Policy Statement
2. Notice used the last time a vacancy occurred
ATTACHMENTS:
This policy is being presented to you at this time so that you will be aware of the adopted
procedure should a vacancy occur.
COMMENTS:
The authority for the council to fill vacancies in its membership is found in two places: 1) The
Charter, Section 10 (page G~9), provides that the council "by majority vote of its remaining
members, shall fill vacancies in its own membership for the unexpired term(s), or until
successors are elected... Ii, and 2) 11 O.S., Section 8-109, provides that "when a vacancy occurs
in an office of an elected municipal officiaL.. the governing body shall appoint...a person to fill
the vacancy until the next general municipal election... . Any vacancy shall then be filled at the
next general municipal election... by election of a person to complete the balance of the
unexpired term. If the vacancy has not been filled within sixty (60) days after it occurs, the
governing body shall call for a special election... for the purpose of filling the vacancy for the
duration of the unexpired term... ."
May 1 adopted a policy establishing a to
was to ensure
a defined policy that
ilie can u~ s~e
some assurance that each vacancy is dealt with
the laws those
filling a
a
the same manner and is consistent with
2000
THE
MEMORANDUM
1
6. A request for information relative to the address of the interested citizen, the
voting precinct of the interested citizen, and any other information the interested
citizen should wish to include in his/her submittal, provided, however, that such
submittal shall not exceed ten total pages of standard 81/2" x 11" size paper or
COpieS.
5. The beginning date and ending date and ending time that "letters of interest" are
to be accepted.
4. The address of the City Clerk and the manner of marking the envelope containing
the "letter of interest" .
3. A statement of qualifications as stated in Section 2-1 of the Owasso City Charter.
2. A map of the Wards of the City and a general description of the political
boundaries of the Ward(s).
vacancy has occurred.
1. The number of the Ward(s) wherein
a manner to
C - notice shall
at a the following information:
B~, Upon declaration a as described Section A (above), Council shall,
by majority vote, instruct the City Clerk to cause to be published in a newspaper
local circulation a such vacancy and a request for
considered as candidates to fill vacancy to file "letters
an "".""
IS
Ae,
It shall be the Policy the Owasso City Council to fill vacancies its membership, when such
vacancies occur after close of a regular filing period candidates
term the beyond terms
OW ASSO CITY COUNCIL
POLICY STATEMENT
Adopted May 4., 1993
Section I - Upon action by the Council and the successful selection of a successor to the
position, such person shall immediately be administered the oath of office and seated
as a member of the City Council.
Section H - The Council shall direct the City Clerk to place an item on the Council agenda for
action within fifteen days of the date of the close of accepting "letters of interest".
In the event actual action on the item is not taken by the Council, such item shall
either be continued to a date specific or shall be continued to the next regularly
scheduled Council meeting.
- The City Clerk or designee shall, at the close of business (5:00 p.m.) each day during
the ten day acceptance period, deliver to the remaining Council members all
submittals received during that day. In no event shall any submittal be delivered to
any Council member on any date other than the date the submittal is received.
Provided, however, that in the event a remaining Council member has notified the
City Clerk that the delivery of submittals to him/her received on a certain day should
be delayed due to his/her request, such request to be noted in the master file
maintained for each vacancy. The original of each submittal shall be retained by the
Clerk or designee in a master file containing all notices, documents, publications,
notes, and submittals of the selection process from its inception.
F "" Vi ...n;:;\dUUU e, un.::
submittal the exact
as exact as possible.
a manner to the integrity of the submittal, but no event shall any changes
be made the manner of the submittal presentation enhance or
original submittal.
a manner to or not listed address is or is not to
within the affected Ward. In all cases wherein the initial determination by the
or designee is that the listed address is not within the Ward which has been declared
to be vacant, a follow-up verification by the City Plalmer or designee is required
before such is noted on the "letter of interest".
E..
Section - All "letters of interest" shall be received by the City Clerk or designee and thereupon
shall be noted the date and time of receipt, as well as the name of the person
Such notations to directly upon "letter
was
7. A tentative date, established by the Council, for action on filling the vacancy to
be taken as an agenda item of the City Council, notice to clearly state that such
date is tentative and, due to various reasons, could be altered to a later date.
The Owasso City Council expects to take action at the October 6, 1998 City Council meeting to
fill the Ward 3 vacancy. Upon appointment by the Council, the person selected shall immediately
be administered the Oath of Office and seated as a member of the City Council.
No letter will be accepted after 5:00 p.m. on September 28, 1998.
ATTENTION: Marcia Boutwell
City Clerk
City of Owasso
207 S Cedar
PO Box 180
Owasso, Oklahoma 74055
3
appointment to this vacancy. Upon appointment, such Councilor shall continue to reside
within Ward 3 during the entire term of said Councilor's office, or upon removal of residence
therefrom, forfeit such office. No Councilor may hold any office in the City government by
appointment by the City Manager or by any subordinate of the City Manager.
This appointment shall be for a period of time until the next regular City election
Councilors. At that time, a Councilmember shall be elected to serve a full term.
shall indicating address
other information the
submittal not
the voting
should to
standard 81/2" x 11 " paper.
All "letters interest" shall be by City Clerk, on
September 18, 1998 and ending on September 28, 1998. Letters must be placed an envelope
clearly marked "letter of interest". All letters must be mailed or delivered to:
a
COUNCIL VACANCY
NOTICE OF