HomeMy WebLinkAbout2000.05.02_OPWA AgendaPUBLIC %iOTICE OF THE MEETING OF 'TIDE
OWASSO PUBLIC WORKS AUTHORITY
TYPE OF MEETING:
regular
DATE:
May 2, 2000
TIME:
6:30 p.m.
PLACE:
Council Chambers, Owasso Community Center
Notice and agenda filed in the office of the City Clerk and posted at City Tull at 4000 p.m. on
Friday, April 28, 20ft
Marcia out�xrell, Authority Secretary
AGENDA
1. Call to Order
2, Flag Salute
3 Roll Call
4, Election of Chairperson
Owasso public Works Authority
May 2, 2000
Page 2
5. Election of Vice Chairperson
6. Consideration and Appropriate Action :relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from
consent by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of April 18, 2000 Regular Meeting,
Attachment #6 -A
B. Approval of Claims.
Attachment 96-B
7. Consideration and Appropriate Action Relating to Approval of an Amendment to a Deal
Estate Purchase Contract With Precision Components Inc.
Mr McElrath
Attachment #7
The staff will recommend Trustee approval of an Amendment to the Real Estate Purchase
Contract Early Occupancy Agreement with Precision Components Inc, dated November
16, 1999.
Owasso Public Works Authority
May 2, 2000
Page 3
& Consideration and Appropriate Action Relating to OPWA Resolution Y-2000-03, a
Resolution Approving Sanitary Sewer Rates for Sanitary Sewer Customers of the Owasso
Public Works Authority, and Declaring an Effective Date,
Ms Bishop
Attachment H-8
The staff will recommend Trustee approval of OPWA Resolution #2000-03.
9. Consideration and Appropriate Action Relating to a Request for Trustee Approval of a
Landfill Disposal Agreement.
Mr Carr
Attachment #9
Staff will recommend Trustee approval of a Landfill Disposal Agreement with Waste
Management Quarry Landfill for the period May 1, 2000 through April 30, 2001 in the
amount of $14.39 per ton, and authorization for the Chair to execute the agreement. ,
10. Consideration and Appropriate Action Relating to an Amendment to an Engineering
Contract to Prepare a Water System Master Plan,
Mr Carr
Attachment #10
The staff will recommend Trustee approval of an amendment to an engineering contract
with Montgomery Watson, for unanticipated work required to finalize the calibration of the
water distribution system model, in an amount not to exceed $15,712, and authorization for
the Chair to execute the amendment.
Owasso Public Works Authority
May 2, 2000
Page 4
Report from OP WA Manager,
12. Report from OPWA Attorney,
13. New Business.
14. Adjournment.
OMASS® PUBLIC WORKS AUTHORITY
ITY"
MINUTES OF REGULAR MEETING
Tuesday April 18, 2000
The Owasso Public Works Authority mot in regular session on Tuesday April 18, 2000 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 14, 2000,
ITEM 1: CALL, TO ORDER
Vice Chairman Barn-house called the meeting to order at 7 :13 pemo
ITEM 2 SALUTE
The flag salute was given during the City Council mooting preceding this meeting.
ITEM 3: ROLL, CALL
PRESENT
Mary Lou Barnhouse, Nice Chair
Ionise Bodo, Trustee
Melinda Voss, Trustee
H C "Will " Williams, Trustee
STAFF
:Larry Mitchell, City Manager
Donald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
SEAT
Mary Wilken, Chair
CONSIDERATION ITEM 4:
APPROVAL FOR CONSENT AGEN! ,.
A. Approval of the Minutes of Apri 0111 Regular
B. Approval of Cl
C. Action Relating to the Extension of a Contract o: Water Service Installations.
AYE: Lode, Williartis, Moss, Barriliouse
MAY-: None
Motion carried 4-0.
Owasso Public Works Authority
April 18, 2000
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A DESIGN
CONCEPT AND AUTHORIZATION TO BID FOR 96 STREET NORTH
IMPROVEMENTS.
AYE: Bode, Williams, Voss, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 6: REPORT FROM OPWA MANAGER
Im =1,
ITEM 8: NEW BUSINESS.
=M,
-2-
Owasso public Works Authority April 18, 2000
1I'EM 9e ADJOURNMENT
Ms Moss moved, seconded by Mr Williams, to adjourn,
AYE: Toss, Williams, Lode, Barnhouse
NAY: None
Motion carried 4..0, and the meeting was adjourned at 7:20 pamo
Marcia Boutwell, secretary
-3 -
, Chairperson
City of Owasso
Claims 5/2/2000
Fund
Department
Total
General
Deposit Refund
117.75
105 Municipal Court
180.89
110 Managerial
1,487.12
120 Finance
224.32
150 General Government
2,865.19
160 Community Development
2,582.35
170 Engineering
484.27
175 Information Systems
5,695.00
181 Support Services
659.37
190 Cemetery
48076
201 Police Services
1,912.91
215 Police Communications
65068
221 Animal Control
35.13
250 Fire Services
2,085.31
280 Emergency Preparedness
160.14
300 Streets
6,955.03
515 Park Maintenance
18,9370 44
550 Community Center
667.16
710 Economic Development
117.14
TOTAL
45,280.86
Ambulance
255 Ambulance
8,204.11
TOTAL
8,204.11
E-91 I
E-911 Services
2,360.82
TOTAL
2,360.82
Juvenile Court
107 Juvenile court
75.00
TOTAL
75.00
Capital Improvements
Computerization
4,656.19
TOTAL
4,656.19
Bond Projects
Sports Park
19,500.00
TOTAL
19,500.00
OPGA
Merchandise
4,014.60
605 Cart Operations
107.53
610 Golf Course Maintenance
2,853.46
690 Golf Administration
757.42
691 Clubhouse
293.61
800 Debt Service
82,188.75
TOTAL
90,215.37
OPWA Capital Improvements
OPWA Sales Tax
City Garage
Workers' Cornp Self Insurance
Pleasant View Sewer Dist
Claims Total
Debt Set -rice
TOTAL
Debt Service
TOTAL
27,0840 36
27,084.86
82,559.38
€32,559.38
12,692,43
12,692,43
8,3760
8,376.77
2,760000
2,`60000
446,162.43
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04/22/00
DEPARTMENT
OVERTIME TOTAL
EXPENSES EXPENSES
Irlip,i., ON' 0Oft
Utility Billing 0.00 19974.21
Wastewater 82.95 6,250.29
Refuse 106.50 59029.25
APPROVED. May 2, 20OZ
TO: THE HONORABLE L A CA AND CITY COUNCIL
CITY OF O ASSO
THE HONORABLE CH-AJR ANDTRUSTEES
O ASSO PUBLIC WORKS AUTHORITY
FROM. JIM McELRATH
SUPPORT SERVICES I C T R
SUBJECT- SALE OF PROPERTY TO PRECISION C O PONENTS
BACKGROUND:
At the November 16, 1999 meeting of the Owasso Public Works Authority ( "OP IA "), the
Trustees voted approval ®f a Real Estate Purchase Contract/Early Occupancy Agreement for the
sale of real property located at 420 Se Birch, Owasso, OK t® Precision Components Inca The
C:hairpers ®n and Secretary were authorized t® execute the contract, and the C✓hairpers ®n was
authorized t® act on behalf ®f the Authority to "finalize and close" the purchase,
Prior s. believed that the property belonged to the OPWA. In fact,
it was later discovered during the process of building and examining the title of the sale property
that a portion of the property actually belongs to the City of Owasso, not to the OPWA.
City's portion includes the buildings and approximately one-half acre of land and is surrounded
by the OPWA property.
SALE OF PROPERTY TO PTtECISION COMPONENTS
April 26, 2000
PAGE 2
s
ATTACHMENTS:
le Memorandum to 0PVIA. regarding original contract for sale of property t® Precision
a Copy of executed contract
Sa Line drawing of subject properties
4. Amendatory Contract
W51,11--j23 TIXTZZIW'1011�11 311
FROA1- JIM WELRATH
SST PPORTSERVICES DIRECTOR
F. ROBERT CASR
PUBLIC WORKS DIRECTOR
SUBJECT: SALE OF OPWA PROPERTY
DATE- November 1➢, 1999
BACKGROU Ivy
D-
A Phase One Environmental Audit was performed OD the property to determine whether
any problems existed that might complicate possible sale of the property. Registered
"I
MINE
MEMORANDUM
PROPERTY PURCHAS
November 11, 1999
PAGE 2 1
Environmental Professional Dennis Wharton of Hazchem, Inc. of Tulsa, OK performed
this audit. The building and site received a clean bill of environmental health.
Staff examined the requested considerations of Precision Components as expressed in the
April 21, 1999, letter, and determined that all could be met without affecting City or
Public Works operations, with the following exceptions:
nTa-fl recornmen stees enter H11[5—a .7TM-Es-FaTe-.?7r—cfFa-se Contract
and Early Occupancy Agreement -Arith Precision COMPODents and for the property
iescribed in the attached contract and that the Chairman be authorized to sign the
Contract.
ATTACHMENTS:
1. Attachment 1: Memo detailing method of arriving at $158,000 cost
2. Attachment 2: Letter from Precision Components
A
3. Map of Site
4. Contract
Owasso, Oklahoma, November , 1999°
L P OPERTY,
The undersigned, Precision Components, Inc. ("Buyer"), hereby agrees to purchase from the
undersigned, Owasso Public Works Authority, Oklahoma, ( "Seller ") and the Seller agrees to sell
the following real property, to wit:
belonging, which street address is 420 South Birch, together with all the improvements and the
appurtenances, if any, thereunto s:.s casements, and mineral
rights previously reserved, or conveyed of record (collectively "the Property'.') upon the following
terms and conditions:
A�,� a .
M�
(b) Except for the provisions above, Seller shall deliver the property in the present condition
ordinary wear and tear excepted.
4, FIXTURE, S AND EXTRAS:
The following items shall remain with the property after the ;losing as property of Buyer at no
additional cost to Buyer and shall be considered a part of the purchase price, None � w a
5. SPECIAL PROVISIONS:
(a) Beyer will pay all costs associated with the transaction including, but not limited tog
abstracting expenses, Seller's attorneys fee, survey fees, closing costs in are a-- ount not in excess
of Five Thousand Dollars ($5,000000)0
�7
being yet
(e) Seller's obligation to close shall be expressly conditioned upon Seller's decision to sell not
subject to an adverse referendum vote of Owasso, Oklahoma, on
authorizing ordinance
(f) Buyer agrees that Seller, subsequent to Buyer's occupancy as well as the closing of the sale,
will, for a period of six (6) months from the date of Buyer's occupancy, be allowed to utilize four
(4) truck bays in the facility for maintenance of sanitation
and a.
M
The foregoing provisions, where applicable, shall survive the Closing.
. TITLE EVIDENCE: Seller shall furnish Buyer title evidence covering the Property, which
shows marketable title vested in Seller according to the title standards adopted by the Oklahoma
Liar ,association.
Z
(a) Such title evidence shall be in the form of. abstract of°Titlea
(b) Seller shall make Sellers existing title evidence (base abstract of title) available to the Buyer
within a reasonable tirne after the date of acceptance of this Contract.
(c) buyer shall pay any abstracting costs.
Public property a not applicable
This transaction shall be closed on or before the V day of February, 20009 (the "Closing"), unless
Closing is extended as may be required by Paragraph 6 above, or by written agreement of Seller
and Buyer.
Buyer, under the terms and conditions hereof, as well as set forth above, shall be authorized to
occupy the above described p- eo beginning the of
November, s ,° occupancy.
(a) As rental, Buyer agrees to pay unto Seller the sure of Five Hundred Fifty and No /100 Dollars
($550,00) per month on or before the day of November, 19999 prorated, and Five Hundred
Fifty and loo /100 Dollars ($550000) per month payable on or before December 1, 1999, and
January 1, 2000.
(c) Buyer agrees to place the Bass, electric and water service in Buyers name immediately upon
occupancy, and pay the bills for such utilities as they become due for the period of Buyer's
occupancy hereunder.
10. BINDING EFFECT:
ACCEPTED this A_day of November,
F1 I
By:
Cathy Hutc ison9 Vito Prosident
11
ACCEPTED this Yt6 day of --go-v--emb e-c----, 1.999.
Mai° ' a �Boutw�ell, Se�crctai��
AS TO FORM-
D. Cates, Attorney for Authority
2780A03.repc
OBASSO PUBLIC WORKS AUTHORITY
By:
Mark Wilken, Chairman
(14"ol (lo 25 FAX 918 252 9382 •IR';TITLE & .ABST
s E 10 iN 1* 1'-6, illOPTH, RIANU EAST
C\! rr ) C-)
j 03
oqt
O(L,
0(
0
oc,
0z
.3
Gl�
0 0
". TA�
Now, on this day of May, 2000, the undersigned, for purposes of amendment to
that certain Real Estate Purchase Contract Early Occupancy Agreement entered into on the 16"'
day of November, 1999, by and between Precision Components, Inc., ("Buyer") and the Owasso
Public Works Authority ( "Seller ") agree as follows, to --wit:
SECTION ONE. That paragraph 1, Property, of the Real Estate Purchase Contract
Early Occupancy Agreement dated November 16, 1999, shall be amended by including therein
as Co- Seller the City of Owasso, Oklahoma, to the extent its interest appears; and,
SECTION WO. That paragraph Y of the Real Estate Purchase Contract Early
Occupancy .Agreement dated November 16, 1999, shall be modified to provide that this
transaction shall be closed on or before the I" day of June, 2000, (the "Closing "), unless the
Closing is extended as may be required by paragraph 6, above, or by written agreement by Co-
Sellers and Buyer. Furthermore, the Co- Sellers obligation to close this transaction is specifically
conditioned upon there not being an unfavorable referendum to City of Owasso, Oklahoma
Ordinance plumber 641, authorizing this sale, which would thereby preclude consummation the
transaction.
That all other provisions of the Real Estate Purchase Contract Early Occupancy
Agreement dated November 16, 1999, except to the extent hereby modified, shall remain in full
force and effect.
ATTEST-
By:
P 1'EST
Marcia Boutwell, Secretary
Donald D. Cates, Authority Attorney
Marcia Boutwell, City Clerk
Ronald D. Cates, City Attorney
2780- 403- rcceoc mod
PRIECISION COMPONENTS, INC,
By:
Kathy Hutchinson, Vice - President
OWASSO PUBLIC WORKS AUTHORITY
By:
m
, Chairman
ME
, Mayor
TO: HONORABLE CHAIR AND TRUSTEES
OWASS O PUBLIC WORKS AUTHORITY
FROM. SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: RESOLUTION #2000-03
SANITARY SEWER RATES
DATE.- April 28, 2000
In 1988, the newly constructed wastewater treatment facility went in to service replacing the old
lagoon system. For the first time, the OP WA Trustees adopted sanitary sewer rates based on
water consumption. Two years later, in 1990, rates were increased after evaluating the actual cost
of operating the treatment facility.
In 1992, $4.6 million was borrowed from the Oklahoma Water Resources Board for water and
sewer system rehabilitation projects. Water and sanitary sewer rates were increased with the
revenue dedicated to fund capital improvement projects. Phase I improvements to the wastewater
treatment facility were financed in December of 1996 through an OWRB loan of $1.5 million with
no additional rate increases.
An interim construction loan with the OWRB recently closed for $2,581,000 to construct phase
IIA improvements to the wastewater treatment facility. Phase IIB improvements are planned in
three years at an additional cost of $2.5 million. Other projects needed for system rehabilitation
are expected to cost $1.75 million. The current sanitary sewer rates will not fund additional
projects of almost $7 million.
The attached memo dated March 31, 2000 from Jay Updike of Garver Engineers outlines th*
proposed projects, possible funding sources and annual rate increases recommended to finance
these projects. The proposal would increase sewer rates by $36 per 1000 gallons of usage in th;
first year followed by annual increases of $.18 per 1000 gallons for each of the next four years.
RECOMMENDATION:
Staff recorm-nends Trustee approval of OP WA Resolution #2000-03 increasing sanitary sewer rates
by $0,36/1000 gallons effective July 1, 2000 and increasing rates by $0,18/1000 gallons effective
July I of each year for four succeeding years,
ATTACHMENTS:
OPWA Resolution #2000-03
Jay Updike memo dated March 31, 2000
Table — Rate Increase Impact on Residential Customers
�� p • � t t, 6 �,J
RESOLUTION ION NiJMBER 2000-03
A RESOLUTION ION OF THE TRUSTEES OF THE OWASSO
PUBLIC WORKS AUTHORITY Y EST'ABL ,SHIN
SANITARY SEWER RATES FOR SANITARY SEWER
CUSTOMERS
RE IT RE BY THE TRUSTEES OF THE OWASSO PUBLIC WORDS
AU HORLTY, THAT, the following rates be and same hereby are established as sanitary sewer
rates for customers utilizing the sanitary sewer service of the Owasso Public Works Authority,
Owasso, Oklahoma, to -wit:
Effective July 1, 2000, sanitary sewer rates will be increased across the board by an
amount of $0.36 /1000 gallons. Effective July 1 of each succeeding year for a period of four (4)
successive years beginning July 1, 2001, the sanitary sewer rates shall be increased by an amount
of $0.18/1000 gallons per year.
APPROVED this 2nd day of May, 2000.
OWASSO PUBLIC WORKS AUTHORITY
By:
ATTEST:
Marcia 13outwell, Secretary
�'. .
Ronald D. Cates, Authority Attorney
3709- 020.res sewer rates
Chairman
Garver, Inc.
I I loll v3or!;
'A 1 1 c3, 125)Ih f wA Avo.
1;
ilul 301
OK N146 fj2o6
918- 250 -`i922
FAX 91 £f- 250-6529
wwwgarverinc,com
March 319 2000
Memo toy Larry Mitchell, City Manager
From-, Jay Updike
Re: Owasso Wastewater Improvement Funding
a
to
RECEIVED
APR 0 3 Moo
ja�JENGNNEERS-
Prpj—ect
Description
5tpLt Date Total Cost
Wastewater Planter
Sludge stabilization &
May 1, 2000 $2,620,000.00
Improvements-Phase
dewatering, headworks, UV
HA
disinfection and misc., plant
North Collection
Sewer system evaluation
Oct. 1, 2066— �350,000.00
system
rehabilitation
Ator° belief Dine
l�y belief Line to e iminate
Dec. 1, 2001 750,000.00
Ator lift station
South Area ((did
Town) Collection
Sewer system evaluation
July 1, 2003 '000.00
survey followed by system
stem Rehabilitation
rehabilitation
Wastewater Plant
Improvements – Phase
Oxidation ditch conversion,
3d final clarifier and blower
July 1, 2003— —2,500,000.00
1113
buildi
(1) Includes Main Lift Station Expansion
I )lonlwo')(I. IN - I 1\','HoVl11o, AR a I ltll)kWillo, AL ® Lifflo fro(%, M - Mmljsojj, Kl,, . lohukn, 1\S . 0j<
C. Funding Sources:
The recommended funding sources, loan terms and approximate interest rates are as follows:
Loan Interest Annual
leg °oiec t A mount Source Term Rate payment
Wastewater Plant 6- phase IIA
N. Collection System
rehabilitation
Bator belief Line
S. Collection System.
Rehabilitation
_WastewatePlant - Phase 1113..
D. j iLpart tnga
W,N1_6WRB t.
750,000.00 O Ir Loan 15 °arse So0o10
650,000M0 _ ..O r13 f oan 15 W S.Ooo
2,500,000.001 SRF Loan 1 15 Yrs. 13.5%
32,500.00
69,500.00
59,500.00
209,000.00
The projects could be financed through incremental increases in the sewer volume charge per
1,000 gallons over the next 5 years,
To finance the projects an initial rate increase of $0.36'1000 gallons followed by a rate
increase of 0.18/1000 gallons for 4 more years should be considered. A comparison of the
additional revenue generated by this rate increase with the debt service for the projects is
presented in the following table.
Additional Revenue vs. Debt Service
Wastewater° Project.Financing
Billable Flow/ Add'l Revenue from
Fiscal
Rate/1000 Month (in Rate Increase over Loan
Debt
Fear
Gallons 1000 0Y) (�) � istin 12ate of �1018(�� Amounts
Service (3)
Difference
ce
2000
$1.18 47,500 0 0
0
0
2001
1.54 49,875 $215,500 $2,970,000
$142,500
$ 73,000
2002
1.72 52,370 339,500 750,000
322,000
17,500
2003
1.90 54,980 475,000 0
322,000
153,
2004
2.08 57,735 623,500 3,150,000
590,500
33,
2005
2.26 60,620 781,000 0
590,500
190,500
Please note the above costs are for debt service only. The cost of the operation of the plant will increase by
approximately $50,000.0 01year° following the completion of Phase IIA (2001)
and again
by an additional
$75,000.001year° following the completion of Phase 1113 (2005).
(1)
Assumes rate increases will be innplernented on July 1 of each year beginning in 2000.
(2)
Assumes 5% increase per year.
(3)
For new projects only.
2
We are available to meet with you and your staff to discuss this matter in detail at your
convenience.
JU:cre
CC. F. Robert Carr, City of Owasso
Sherry Bishop, City of Owasso
Keith McDonald, Oppenheim, A Div. of BOC, Inc.
Rate Increase Impact on
Residential Customers
(Average Winter Water Use 5,000gallouslinonth)
Year
Monthly
Increase
Ardmore
it
9.85
2000
34,256
9.06
2001
11 a03
1.80
Claremore
13,280
0.90,
Del City
23,928
8.95
2004
13.73
0.90
2005
14.63
0.90
(Y). xtsting Rate Winter Average is for the inn the of
January, February, & March
1999 — 2000 OML_Ptifi ate Suryy
Municipality
Population
5,000 gallon cost
Ardmore
23,079
9.85
Bartlesville
34,256
9.06
Bixby
9,502
8.60
Claremore
13,280
8.15
Del City
23,928
8.95
Duncan
21,732
8.04
El Reno
15,414
14.38
McAlester
16,370
10.44
Miami
13,142
12.50
Muskogee
37,708
13.10
Okmulgee
13,441
9.00
Sand Springs
15,346
15.40
Sapulpa
18,074
21.63
Shawnee
269017
10.15
11038 Average 5,000 gallon cost
ITE 777 eagues
7,771
1999-2000 Utility Rate Survey printed in March 2000 using
1999 7 ate h8forination.
a'
TO: HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
A`i'm April 27, 2000
BACKGROUND-
The City of Owasso has had a letter agreement for disposal of solid waste at Quarry Landfill for
the past few years. `The agreement contains a definition of acceptable waste and establishes rates
of disposal,
Effective May 1, 2000, the rate for disposal at Quart -y Landfill is proposed to increase % °om
$13070 per ton to $14039 per ton. This rate is a 5% increase of $0.69 per ton. The term of the
Agreement is from May 1, 2000 to April 30, 2001, In addition, the Oklahoma Department of
Environmental Quality has an established fee of $1025 per ton.
Although a rate increase was not calculated in the F'Y99 -00 Public Works Department Refuse
Division budget, sufficient fiends can be reallocated for the two remaining months in the fiscal
year of May ® June 2000, The increase is included in the F'Y00 ®01 budget.
Page 2
Landfill Disposal Agreement
RE-C-01%M I NDATION.
Staff recommends Trustees approval of the Landfill Disposal Agreement (Non-Hazardous
Wastes) with Waste Management Quarry Landfill for twelve (12) months effective May 19 2000
in the amount of $14039 per ton and authorize the Chair to execute the agreement.
1. Landfill Disposal Agreement and cover letter dated March 309 20ft
SIGNATURE (AUTHORIZED REPRESENTATIVE)
NAME (PLEASE PRINT)
SIGNATURE (AUTi6ORIZEO REPRESENPA'fIVEI
NAME (PLEASE PRINT)
TITLE
TITLE
OAT
DATE
FOR COMPANY USE ONLY
Cost. - Region - Unit.�� .. - n. l.C. - - -- - -- -- Type Interest (y /n)
Credit Limit Remittance Code Alpha Sort
Contract Review� � . � _ e Reason -
-9 Cdr IPPV 71QP� LANDFILL - WHITE CUSTOMER - PINK YELLOW GREEN
TERMS AND CONDITIONS F LANDFILL I L 4ad„
5..Compliance with. Laws. Customer shall in all matters relating to th�Gdl �
i
by- Customer &a rncreased-inspection, tesfing;
transportation and disposal of the Waste hereunder, comply wish alf'aWlIdAble
stt sts
made necessary due to reasonable concerns of the parry tb the
federal, state and local laws, regulations, rules and orders relating to such
content of the Waste following discovery of unacceptabfe,�asie;4
activities. Customer warrants that the waste will not contain any unacceptable
(c) The indemnification and other obligations stated in this Paragraph 9 shall
quantity of hazardous, radioactive or toxic materials or substances.
survive the termination of this Agreement.
6. Operating Rules.
10, Insurance. Customer shall maintain in full force and effect throughout the
(a) The Company reserves the right to make and enforce reasonable rules
term of this Agreement the following types of insurance in at least the limits
and regulations congerrt pg the operation of the Landfill, the conduct of
specified below:
the drivers aH others on the Landfill premises, quantities and sources
_ Coverages _ _. _.__ - ___._.__ .. Minimum Urnits of Liability .
of Waste, and any other matters necessary or desirable for the safe,
Worker's Compensation Statutory
legal and efficient operation of the, Landfill including, but not limited to,
General Liability -- - - — - - $300,000 combined - single limit
speed limits on haul roads imposed by the Company, the wearing of
Automobile Liability $500,000 combined single limit
hard hats by all individuals allowed on the Landfill premises, and the
All insurance will be by` insurers authorized'to -do business in-,the-state in
admittance order of vehicles arriving at the Landfill. Customer agrees to
which the Landfill is located. Prior to Customer being allowed on Landfill
conform to such rules and regulations as they may be established and
premises. Customer shall provide the Company with certificates of insurance
amended from time to time.
or other satisfactory evidence that such insurance has been procured and is
(b) The Company shall have the right to refuse to allow disposal of any
in force, naming the Company as an additional insured_. Said policies shall
Waste which does not conform to the requirements of this Agreement
not thereafter be cancelled, be permitted to expire, or be changed without
or to any applicable law, regulation, rule or order, even if only a part of
thirty (30) days advance written notice to tie Company.
the waste load is nonconforming. Customer shall inspect all Waste at
11. Failure to Perform. Neither party hereto shall be liable for its failure to perform
the place of collection, and shall remove any unacceptable Waste before
transporting it to the Landfill. The Company shall have the right to
hereunder due to circumstances not its -fault and beyond its reasonable
inspect all trucks of waste haulers including Customer in order to --
control, including but not limited to strikes or other labor disputes; riots, civil
disturbance or sabotage; fires N s, explosions, accidents, Weather_ or acts
determine whether the -Waste is conforming or nonconforming, .- it is
of God affecting either party her :�in the event of any of the circurinstances
understood, however, that the failure of the Company to perform- any
such inspections, or the . failure of the Company to detect unacceptable-
listed in the preceding- sentence, __ ur` it any f._, al, state or local -court or
Waste despite such inspections, shall in no way relieve Custome'r_of its,'
authority takes any, action which.,
_ would • (i) close - or restrict_ ope.. ,'ons at
the Landfill, (!i� Ilrrrit tha'. tilt r3r prohibtt_ the_.dasposal<of -waste at the
obligations to dispose of only such ste as is acceptable hereunder
-
Landfill, or (iii) limit the ability of or prohibit Gusto from delivering waste
and under law. Customer shall be responsible for, and bear all reasonable
to the Landfill, .the..- Compan Ill-have_ the option, to reduce,
expenses incurred by Company in, the reloading and removal of
unacceptable Waste, disposed of in- the Landfill by Customer._
.righL_at,Jts_
suspend or terminate Customer's access to the Landol immediately, without
' 'oral
_._
prior -notice - and-wi t- any- liabilities - between- -the. parties, other
(c) All of the Waste shall be weighed or its volume determined at the Landfill -
than Customer's. payment obligations hereunder:,
by the Company, and such weight. or measurement shall be conclusive -
T2, Miscellaneous..
on the parties.
(d) In the event that Customer's vehicle should become incapacitated or
p
(a) This Agreement shall 15 govemed by the laws of the state'in Which the
Landfill is located:
unable to move while on the Landfill premises, the Company rnay, but
shall not be obligated to, provide assistance in moving the vehicle. In
(b) No waiver of a breach of any of the covenants contained in this
such circumstances, Customer's driver or agent shall make any necessary
Agreement shall be construed to be a waiver -of any prier -or _succeeding
connections to Customers vehicle, and Customer expressly agrees that
breach of the, same covenant or of any other covenant of this Agreement.
the Company shall have no liability for damage to Customer's vehicle or
(c) Na modification, release-,'discharge or waiver of oily provision hereof shall
property while providing such assistance.
be of any force or effect, unless in writing, signed by all parties to this
Agreement.
7. Payment. Customer shall pay the Company for disposal of Waste upon receipt
:.d) Company and Customer shall treat as confidential and not disclose to
of invoice. A finance charge equal to the maximum permitted under law,
others during -or subsequent to the term of this Agreement, except as
shall be applied to all overdue amounts. if Customer's account is thirty (30)
is necessary to perform this Agreement, any information (including any
days past due, the Company shall have the option to terminate this Agreement
technical information, experience or data) regarding the other party's
(other than payment obligations) or to temporarily suspend disposal privileges
plans, programs, plants, processes, products, costs, equipment, operations
until the account is brought current without terminating: this Agreement or
or customers which may come within the knowledge of the parties or
otherwise affecting the remaining terms hereof. Such payment policies, as
their employees in the performance of. this Agreement, without in each
well as the prices for disposal hereunder. may be modified by the Company
instance securing the prior written consent of the other party.
from time to time upon thirty (30) days' written notice to Customer.
ie) If any term, covenant or provision of this Agreement shall be held to be
$. Rights of Disposal. This Agreement does not grant any rights to dispose of
invalid, illegal or unenforceable in any respect, this Agreement shall
Waste other than in accordance herewith. The Company reserves the right
remain in effect and be construed without regard to such provision.
immediately to terminate access to the Landfill to Customer in the event of
(f) This Agreement may not be- assigned by Customer without the prior
breach or violation by Customer of any of the terms of this Agreement, the
written consent of the Company.
Company's operating rules or payment policies or any applicable laws.
(g) This Agreement constitutes the entire understanding between the parties,
9. Indemnification.
replacing and amending any prior agreements between the parties, and
shall be binding upon all parties hereto, their successors, heirs,
(a) Customer shall indemnify, defend and hold harmless the Company and
representatives and assigns. Any provision, term or condition in any
its subsidiaries, affiliates and parent corporation, as appiicaole, and their
acknowledgment, purchase order or other response by- Customer which
respective officers, directors, employees and agents, from and against
is n addition to or different from the provisions of this Agreement shall
any and all claims, suits, losses, liabilities, assessments, damages, costs
be deemed objected to by the Company and shall be of no effect.
and expenses including reasonable attorneys' fees, arising urder federal.
state or local laws, regulations or ordinances relating to pollution or
13 ®:quidated Damages. in the event that this Agreement is terminated by
protection of the environment, or relating to the colection. transportation
,ustomer in a manner not in accordance with Paragraph 4 hereof, or
: erminated due to a breach of this Agreement by Customer, Customer shall
or content of the Waste. or resulting from injury (including death) to the
person or damage to or loss of the property of anyone (including the
pay, as liquidated damages, and not as a penalty, the greater of an amount
Company and Customer, and employees of the Company and Customer),
equal to six (4 months'- service - charges or Customer's most recent monthly
harge multiplied by six (6). Customer shall be given credit for any advance
arising out of or in connection with the collection, transportation and
payments made --hereunder,- I however, in computing the amount--owed as
disposal of Waste by Customer; provided, however, that such indemni-
liquidated damages hereunder. Customer acknowledges that this liquidated
fication shall not apply to claims for loss, damage, injury or death if
damages clause is reasonable and is applicable to recover damages related
caused by the sole negligence of the Company.
°o its investment in equipment, development of landfills and hiring of
(b) Customer shall be responsible for and shall pay or reimburse the Company
employees undertaken by the Company to service its customers
for any and all expenses incurred by the Company as a result of
rciuding Customer. This liquidated damages clause in no way relieves Customer
breaches by Customer of its obligations hereunder, including, but not
`'cm ,ts obligations and liability for ether costs or damages as set forth elsewhere
limited to, fines and clean -up expenses resulting `rom waste delivered
r 'his - •greement.
Marcie 30, 2000
Dear Valued Customer:
Taste Management is very proud to be a part of your business. We are committed to
providing you with the most professional and reliable services available. In addition, we
offer all of our customers the most diversified services available, assuring that the
disposal of your materials are handled safely and thoroughly in accordance with federal,
state, and local regulations.
Similar to your business, we are faced with the challenge of beeping costs low while
continuing to provide you with the quality service you have come to expect. The cost
involved in operating an environmental service company, however, has steadily increased
over the past years
In order to have sufficient operating margins to continue to meet your and our high
service standards, from time to time we have to increase our rates° Your next invoice will
therefore reflect an increase in disposal costs. The rate schedule attached will become
effective Tease sign the enclosed agreement and return in the enclosed
self address. rekvelope.
Waste Management's goal is to be able to continue to provide you with high quality,
environmentally responsible service at a reasonable price. To achieve this goal, we will
continue to invest in our business by utilizing the best available people and equipment.
We sincerely appreciate the opportunity to service your solid waste disposal needs. Our
Customer Service Center is always available to assist you in reviewing the disposal needs
of your business.
Please feel free to contact us at (918) 437-7773 should you have any questions.
Sincerely,
Waste Management
MEMORANDUM
EM
DATE-
HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
F. ROBERT CARR, JR., P.&
PUBLIC WORKS DIRECTOR
AZI,
AMENDMENT TO AGREEMENT FOR ENGINEERING DESIGN
SERVICES — WATER SYSTEM MASTER PLANNING
April 27, 2000
BACKGROUND-
On November 16, 1999, the Trustees approved an Agreement for Engineering Design Service
for Water System Master Planning with Montgomery Watson. The Agreement was divided into
eight (8) phases as follows:
Task I
Data Collection
$6,529
Task 2
Update Existing Model
3,665
Task 3
Calibrate Model
16,078
Task 4
Evaluate Existing System
17,857
Task 5
Prepare Maps
3,760
Task 6
Develop Water Demand Projections
33,926
Task 7
Develop Capital Improvements Plan
37,918
Task 8
Training
-. 3,,046
Total Lump Sum $122,779
To date, work has been principally directed toward data collection, updating the existing water
model and model calibration. The water model serves as the basis for determining
improvements needed to the existing distribution system and infrastructure required to meet
future projections.
Over the past month, Montgomery Watson has been attempting to finalize the water distribution
system model. However, data collected in the field, which are used to verify modeling criteria,
have not been consistent with the output of the computer model. The model has indicated the
presence of closed valves in a portion of the system. These valves were verified and opened by
City of Owasso field personnel. Montgomery Watson still believes there are other closed valves
Page 2
Amendment to Agreement for Engineering Services
and/or unidentified pressure reducing valves in the system that are significantly reducing water
system pressures,
Montgomery Watson has proposed that the most effective steps to locate remaining closed
valves is to methodically trace pressures in the main lines. The objective is to identify pipe
segments with unexplained pressure drops that would indicate a closed valve or pressure
reducing valve.
Engineers will assist field personnel by using a notebook computer running the distribution
system model in the field. This procedure will allow quick comparisons of pressure obtained in
the field with pressures predicted in the model. -Areas of discrepancy will be pinpointed for
closer investigation.
Should a closed valve be identified, the valve will be opened. If a pipe segment appears to have
a closed valve, but no valve can be located in the field, the model will be changed to reflect the
closed valve condition. Subsequent analysis of the system needs will determine if the closed
valve is critical and should be uncovered and opened at a later date,
AMENDMENT TO THE AGREEMENT-
Attached is a copy of a request to amend the Agreement to include this unforeseen additional
work. The fee amendment for additional field services and recalibration are listed as follows:
Task
Hours
Fee
Preliminary identification of closed valves
48
$5,030
Assist field crews to locate closed valves (2 engineers, 3 days)
64
$7,078
Identify new calibration test locations
14
$1,446
Collect field data for 2nd calibration (2 engineers, I day)
24
$2,577
Recalibration effort to adjusting model
28
$3,151
Evaluate existing system (Task 4)
-22
-$2,067
Prepare maps (Task 5)
-16
-$1 503
Total Amendment
140
$15,712
The fee includes extra manhours invested in investigating the cause of the pressure discrepancies
and determination of probable locations of closed valves. A reduction in budgets for Tasks 4 and
5 have been included. Calibration work already completed has provided the engineers with a
better system understanding that reduces the manhours needed.
Work proposed in this amendment could not be anticipated during scope of work definition for
the original Agreement. These tasks are required to produce a computer model that is accurate
for the City of Owasso water distribution system.. Conclusions that will be made in subsequent
works tasks are dependent upon a reliable model.
Page 3
Amendment to Agreement for Engineering Services
FUNDING.
'1 -'he master plan was not specifically included in the FY99- -00 budget; therefore, funding of the
amendment will be provided from available cash in the OPWA.
RE COMMENDA,rION-
Staff recommends Trustee approval and authorization of the Chair to execute an Amendment to
the Agreement for Engineering Design Services for Water System Master Planning with
Montgomery Watson in an amount not to exceed $15,712.
ATTACHMENTS:
1. =fetter dated April 24, 2000 requesting an Amendment to Engineering Services
Agreement with Montgomery Watson
Apr -24 -2000 06:29pm ProrrWNTGOVERY WATSON
April 24,
M,r, Roberc Carr, Public Works Director
City of Own ;So
Public Works Depaament
Po O' Box l
Owasso, Oklahorm 74055
+2143600963 T -216 8.0026003 F -437
0 Proposed Warer Mister Plan Fee rriendtnent
for Field Services in Locating Closed Valves and Recalibraxion of Miadel
L r. an-
We
beliLve that The most offIcienj way to locate the remaining closed. v 1ve!i for
Montgomery Watson staff to work' with City vulve crews to morbodically trace p:res-%
drops in The main lanes to identify pipe segynents with unexplained press drops that
would indicate a closed valve or pressure reducing valve We have already identified other
areas where we believe closed valves are present,
We have budgeted for two
document the results of t+
investigation Technical Memorandum #3.
MW engineers to be in the field for three days- We will
field and the changes to all valve positions
7557 Rimbler Rvmr. Tot 21a 3609029 Serving 8ha Worm N Envir®/PP6iangui Wads
Su�CC rc30 Fz" 214 360 4Yti3
Dalim, Texas
75231
Apr-24-2000 06:28pm From-MONTGOWERY WATSON +2143609963 T-218 P-003/008 F-43T
Sincerely,
I
DI in, P.F-
PrmcjpW Engmecr
co Ron Cass