The URL can be used to link to this page

Home My WebLink About2000.05.30_City Council Agenda_SpecialPUBLIC NOTICE OF TIDE MEETING OF THE OWASSO CITY COUNCIL, TYPE CT MEETING: Special DATE- May 30, 2000 TIMID: 5:30 p.. PLACE: Owasso City Hall Lower Level Conference Roolri Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:30 p.m. on Thursday, May 25, 2000. Marcia out City Clerk 1. Call to Order Mayor Williams 2. Update and Discussion Relating to City mall /Police Station Facility Mr Mitchell Ms Bishop Mr Creekmore 3. Report from City Manager Mr Mitchell 5. Adjournment Owasso City H211 & Police Station Alternates #1 Structural Steel Light-Guage Trusses Install Trusses Delete Modified Roof Metal Roofing #2 Install Landscape & Irrigation per Plan #3 Install additional Sidewalks #4 Delete EIFS above windows Install spandrel glass #5 Install stone flooring in lobby E-sti mated Bid on 5/9/00 Low Qualifying Bid $ 9,868 KBM Construction $ 19,123 Home Steel Framing $ 28,000 Brown Construction $ (12,471) Turner Roofing $ 34,271 Home Steel Framing $ 78,791 9,690 57,500 NE Irrigation 4,987 ICBM Construction $ (2,240) EIFS Systems $ 3,182 AP AX Glass $ 942 9,690 Allen's Flooring Total Base Bid $ 3,174,257 Alternate #1 $ 78,791 Alternate #2 $ 57,500 Alternate #3 $ 4,987 Alternate #4 $ 942 Alternate #5 $ 9,690 Total with Alternates $ 3,326,167 Remarks Low Bidder on Base bid did not bid on alternate Review (Make sure bid correct material)(Next bid $1 OK higher) Owasso City Hall & Police Station Temporary Facilities Expenses - Bid Package 1 A i ITEM DESCRIPTION QUANTITY SUB SUPPLIER LABOR TOTAL Security Fence Monthly ental through-out project 1700 LF 11,050.00 11,050.00 Dumpsters Monthly xpense starts 3mos into project r _ 30 EA 0 9,000.0 9,000.00 Toilets [Monthly rental through-out project 12 mo T_ 3,000.00 3,000.00 Drinking Water Monthly expenditure 12 imo 1 - ,200.00 1,200.00 General Clean-up Monthly expense starts 3mos into project 1040 MH 20,200.00 20,200.00 Signage Lump sum front end cost LS 500.00 500.00 2,000.00 Storage Units Monthly expense for limos of project 18 EA 2,790.00 2,700.00 Layout & Engineering Variable monthly cost for 1st half of project 160 CH 15,200.00 15,200.00 Temporary Utilities Low front end cost increasing with production LS i 1500000 , . 15,000.00 26,250.00 32,400.00 20,700.00 79,350.00 NOTE: Descriptions are an indication of how monies will be spent over 12 months Reference: Bid Package 1A Temporary Facilities Project: City of Owasso City Um(l and Police Station Owasso, OK The following isa proposal ho provide Work on the City of Owasso CKvHoUand Police Station in Owasso, OK, based on Plans and Spec�ootiOnoomprepared by Urban Design Group, Inc'. This proposal will be delivered to the City of Owasso, Office of the City Clerk, at 207 South Cedar, Owasso, Oklahoma, (Q18)272-2251.or mailed to (PO Box 18O). Owasso, Oklahoma 74O55.by 1:30p.m. Central Standard Time (1:3Op.nn. CST) on Tuesday, May 2.2OOO. Bids will not be- accepted if they are received Ninety-Six (96) hours prior to 1:30 p.m. Central Standard Time (1:30 p.m. CST) on Tuesday, May 2.2000. SCOPE OF WORK. 'This proposal isin strict accordance with plans and specifications as prepared by Urban Design Group, Inc. The scope of work shall include but ia not limited to the following and includes all Work necessary or incidental to provide the temporary facilities. SCHEDULE [>FWORK. Contractor will coordinate their Work with all other contractors, subcontractors, and suppliers on the Project so as not to delay or damage their performance, Work, or the Project. Contractor will complete their Work aoaa not b) delay the overall project schedule aufollows: gjmw 9 1., -011ml--momm, 111-114, MS. 0 1 SITE CONDITIONS. Subcontractor shall visit the site and satisfy himself of the surface and subsurface conditions that may, in any manner, affect cost, progress orperfonnenoeofthewmrk conditions before submitting abid. BONDING. For Subcontracts over Fifteen Thousand Dollars, ($15,000), Contractor will provide to Owner a Bid Bond for Five Percent (5%) of Bid, or a cashier's check, or an irrevocable letter of credit by a financial institution, a Performance Bond, Statutory Bond and Maintenance Bond each for One Hundred Percent (iOOY6)of contract amount. The bonding company must bmonthe Department of the Treasury's listing of approved sureties, The cost of bonding ia included inthe proposal amount, CONTr�ACTPAYy0EWT. Monthly payments, less 1O96rebainage. will be made toSubcontractor for work satisfactorily performed. Payments to Subcontractor will be made 2O days after the Owner receives Subcontractor's invoice. These payments are subject ho receipt of such affidavits, warranties, certificates of insurance and guaranties required by the Contract Documents or Owner. Retoinuge may ba reduced to5% once contract isGO96complete and Subcontractor has maintained satisfactory performance. Betainogm will be paid upon completion and the acceptance of the project by the Owner. CLEANUP. The Subcontractor will be responsible for daily general housekeeping including haul off of trash hoanonoitedumpxter. sweeping, eto,aa directed bytheConstructionManogerin order to keep the building and premises free from debt-is and unsafe conditions resulting from the 8ubcontraotur'uVVork. SUBSTITUTIONS. No substitutions will be made inthe Subcontractor's Work unless permitted (n the Contract Documents and only then ifthe Subcontractor has submitted the substitution in writing and then upon the Subcontractor's first receiving all approvals required under the Contract Documents for substitutions, whether or not the Subcontractor has obtained approval thereof. INSURANCE. Prior to the start of Subcontractor's Work, Subcontractor will produce and maintain in force for the duration of the Work. Worker's Compensation Insurance, Comprehensive General Liability Insurance, Comprehensible Automobile Liability Insurance and all insurance required of Contractor under the Contract Documents. Construction Manager, Owner and Architect will be named as additional insureds on each of these policies, except for Worker's Compensation. WARRANTY. Subcontractor warrants its Work against all deficiencies and defects in materials and/or workmanship and agrees bz satisfy same without cost b` Owner for o period of one /1)year 8nmthe date ofSubatande| Completion of the Pn�eotoroo set fn�hin the (�ontnautDocuments, whichever ielonger. Base Bid Proposal Amount: words Dollars Alternate #11. Add light guage trusses, metal roofing, miscellaneous steel associated with this and installation of all and delete built-up roofing in area of metal roofing over the Police Station. Proposal Amount: words Dollars Alternate #2. Install plants, shrubs, trees, irrigation system, etc. axspecified. Proposal Amount: words Alternate #3. Install sidewalks aa shown mn addendum drawings. Proposa|Amount words Alternate #4. Delete Exh*nno| Insulation Finish System above windows for Police Station and replace with spandrel glass. Proposal Amount: words Dollars Alternate #-5. Supply and install stone flooring in lobby area. Proposal Amount: words Dollars Addenda Acknowled Number Dote Subcontractor am am ME Notarized Corporate Seal CIty of Owasso W Bond projects Fund Sales Tax /Capital Future Fund /Revenue Bonds October 1997 Election As of May 15, 2000 Facilities- City HaIVPolice Station Community Center Sporn Park- Parking Lot Pestroom Fourmplex & Soccer Fields Original Amended Percent Cost Project Expended Remaining of Budget Estimate_, _ Budget to Gate Budget - Expended 2,430,000 2,383,200 281,003 2,102,197 11.8% 580,000 525,300 1,030 523,020 0,3% 775,000 703,600 930 702,040 0.1% 280,000 223,300 4,361 218,939 2.0% 100,000 100,000 100,000 0.0% 1,385,000 1,241,528 835,930 405,598 67.3% 471,000 462,000 966,581 (504, 81) 20902% 3,000,000 2,509,528 391,542 200,000 171,593 95,642 150,000 124,700 88,779 65,000 65,000 63,450 285,000 302,901 2,117,986 1506 % 75,951 55,7 % 35,921 7102% 1,550 97.6 %® (17,901) 106.3 %® IC $9,983,000 $9,999,000 $6,125,628 8 ' • City of Owasso Sales Tax Extension Capital Improvements Fund Projects Project Status Summary Report As of May 16, 2000 Original Amended Expended Rernaining Percent of Budget Budget Budget to Date budget Expended Public Works Bldg Remodel $ 50,500 $ 50,000 $ 50,500 Firearms Range 30 000 301 ,000 4,08 25,892 10000/ 9307 °!® Hale Acres Drainage Project 30,000 59,925 39,264 20,661 Computerization 625,000 624,377 403,342 221,035 65.5% 64,6% Hwy 169 Enhancement 25,000 25,000 13,492 91,503 54.0% 129th E Ave Overlay 30,000 30,000 30,000 0 96th Str Signalization (Walmart) 75,000 75,000 900.0% 76th & Hwy 169 Engineering 100,000 112,974 0 83,667 0g°p0 �o�� ®LJO 0q� OeN,.d% Sidewalk Program 15,000 15,000 95,000 29,307 74.1% 0 10 0v0 ®/® City of Owasso Sales Tax Collections and Restricted Use of One Percent Projections Note: Abs established by the 1988 sales 'Lax election, fifteen percent(15%) of the one percent (1%) sales tax is transferred to the Sales Tax Capital Future Fund for the purpose D D of funding future capital improvements projects. in Cot 1997, voters authorized the use of the CFF accumulations through FY 2001 for projects. Total Debt Three Percent Percent of One Percent Capital Future Service Interest Excess to Cap Fiscal Year Sales Tax increase Sales Tax (1/3) Fund* Payments Earnings Improv Fund 6/30/1989** 1,345,048 448,349 - 486,225 (37,876) 6130/90 2,395,607 798,536 - 757,281 41,255 6/30/91 2,697,115 12.59% 899,038 - 757,281 141,757 6130192 2,888,126 7.08% 962,709 - 841,098 121,611 6130/93 3,111,392 7.75°x® 1,037,297 129,025 527,688 380,584 6/30/94 3,359,697 7.96% 1,119,899 167,985 551,313 400,602 6/30/95 3,554,202 5.79% 1,184,734 177,710 599,967 407,056 6/30/96 3,932,207 10.64% 1,310,736 196,610 606,335 507,791 6/30197 4,488,368 14.14®1 1,496,123 224,418 519,579 752,125 6/30198 4,944,293 10A6% 1,648,098 247,215 1,230,205 12,002 182,680 6/30/99 5,533,211 11.91% 1,844,404 276,661 1,451,161 12,076 128,658 6/30100 6,000,000 &44% 2,000,000 300,000 1,481,691 218,309 6130101 69750,000 12.50% 2,2509000 337500 1,614,428 298,072 6130/02 7,425,000 10.00% 2,475,000 371,250 1,866,037 237,713 6/30103 8,167,500 M00% 2,722,500 408,375 1,667,494 646,631 6130/04 8,984,250 10.00% 2,994,750 449,213 1,672,100 873,438 6/30105 9,882,675 110.00% 3,294,225 4948134 1,679,605 1,120,486 6130/06 10,3709943 10,00% 3,623,648 5439547 1,6809013 1,400,087 6130107 11,958,037 10.00% 3,986,012 597,902 1,107,233 2,280,877 12131107 6,576,920 10.00% 2,1928307 328,846 273,847 1,589,614 Totals 114,865,090 38,288,363 5,250,390 21,370,582 24,078 11,691,470 Note: Abs established by the 1988 sales 'Lax election, fifteen percent(15%) of the one percent (1%) sales tax is transferred to the Sales Tax Capital Future Fund for the purpose D D of funding future capital improvements projects. in Cot 1997, voters authorized the use of the CFF accumulations through FY 2001 for projects.