HomeMy WebLinkAbout2012.12.18_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: December 18, 2012
TIME: 6:30 p.m. {
PLACE: Council Chambers, Old Central Building -
109 N. Birch 13!
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on
Friday, December 14, 2012.
t..
A'Je Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Mayor Doug Bonebrake
2. Invocation
Pastor Ted Johnson of the Bible Church of Owasso
3. Flag Salute
4. Roll Call 00
r
5. Notification of the receipt and filing of the City's annual financial statement audit for the
fiscal year ended June 30, 2012
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an item
from the Consent Agenda by request. A motion to adopt the Corttent Agenda it non-
debatable.
A. Approval of the Minutes of the December 4, 2012 Regular Meeting and the December
11, 2012 Joint Special Meeting
Attachment # 6-A
B. Approval of Claims
Attachment # 6-B
C. Receipt of the Monthly Budget Status Report
Attachment # 6-C
Ov so City Council
C . =r 18, 2012
1 2
D. Acceptance of "Agreements for Urban Engineering Services" for Utilities and
Infrastructure for 9inetyEight Apartments Development, Khoury Engineering, Inc.
Attachment #6-D
E. Acceptance of Sidewalk at Offices at Preston Lakes
Attachment #6-E
A public hearing will be held for the purpose of receiving comments and citizen input
regarding a recommendation from City staff to amend Chapter 8, Planned Unit
' Developrrflbnts,'of Mb OwdMlo ZMiRg CcldLl.
9. Consideration and appropriate action relating to the authorization of an agreement with
the Owast o Girls Softball Association, for the purpose of managing city softball facilities
and activlies
Larry Langford
Attachment #9
Staff recommends approval of an agreement with the Owasso Girls Softball Association an
authorzna ion for theiCity Aanager to execute the agreement.
10. Consideration and appropriate action relating to the approval of a contract award for the
Three Lakes Channel Repair Project
Daniel Dearing
Attachment # 10
Staff recommends the approval of a construction contract to Tri-Star Construction, LLC, for
the Three Lakes Channel improvements in the amount of $623,882.25.
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31
Owasso City Council
December 18, 2012
Page 3
11. Consideration and appropriate action relating to the approval to purchase a new
ambulance
Chief Chris Garrett
Attachment # 11
Staff recommends approval to purchase one (1) new ambulance chassis from Frontier
International Trucks of Tulsa, Oklahoma in the amount of $58,412.96, and one (1) new
ambulance module from Excellance Incorporated of Madison, Alabama in the amount of
$186,128.88 for a total chassis and module cost of $244,541.84.
12. Consideration and appropriate action relating to the approval of OZ 12-05 rezoning
approximately 8.28 acres of land at the northeast corner of East 106th Street North and North
Garnett Road from AG to CS
Bronce Stephenson
Attachment # 12
Staff recommends the approval of OZ 12-05.
13. Consideration and appropriate action relating to the approval of OZ 12-06 rezoning
approximately 0.32 acres of property located at 202 East 1st Street
Bronce Stephenson
Attachment # 13
Staff recommends the approval of OZ 12-06.
14. Consideration and appropriate action relating to the approval of Resolution No. 2012-14,
designating the City Manager as the settlement authority representative for the settlement
conference scheduled to be held on February 11, 2013, in the litigation Styled, AI sia
Mazzanti vs. City 8f OVUM, 12CV-022'GKF-PJC and additionally granting full and final
settlement authority in this litigation matter to the City Manager
JuliEpLombardi
Attachment # 14
Staff recommends approval of Resolution No. 2012-14.
Staff recommends approval of Resolution No. 2012-15.
16. Consideration and appropriate action relating to the approval of Resolution No. 2012-17,
establishing a Code of Ethics and Conduct for elected and appointed City Council
Members
Councilor Jeri Moberly
Attachment # 16
Owasso City Council
December 18, 2012
Page 4
17. Consideration and appropriate action relating to the approval of Resolution No. 2012-16,
declaring a policy to audio record all meetings of the Owasso City Council and the Owasso
Planning Commission; and directing the City Manger to implement such policy
Councilor Charlie Brown
Attachment # 17
18. Discussion relating to the formation of committees
Councilor Charlie Brown
Attachment # 18 `'A
OWSSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, December 4, 2012
The Owasso City Council met in regular session on Tuesday, December 4, 2012 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 6:00 p.m. on Friday, November 30, 2012.
ITEM 1 CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:30 p.m.
ITEM 2 INVOCATION
The invocation was offered by Pastor Steve Johnson of Beacon Hill Baptist Church
ITEM 3 FLAG SALUTE
Councilor Moberly led the flag salute
ITEM 4 ROLL CALL
PRESENT
Doug Bonebrake, Mayor
Jeri Moberly, Councilor
Charlie Brown, Councilor
Patrick Ross, Councilor
A quorum was declared present
STAFF
Rodney Ray, City Manager
Julie Lombardi, City Attorney
ABSENT
Chris Kelley, Councilor
ITEM 5 PRESENTATION OF THE CHARACTER TRAIT OF GENEROSITY
Lyndell Dunn, Character Council Member, presented "Generosity," the Character Trait of the
Month for December 2012
ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL
APPROVAL OF THE CONSENT AGENDA
Owasso City Council
December 4, 2012
D. Approval of Resolution No. 2012-13, calling an election for City Council
representation for Ward 5. The Primary Election is to be held March 5, 2013 and
the General Election, if necessary, is to be held April 2, 2013
Mr. Brown moved, seconded by Ms. Moberly to approve the Consent Agenda with claims
totaling $79,746.79. Also included for review were the healthcare self-insurance claims report
and the payroll payment report for 1 i /17/2012.
YEA: Brown, Moberly, Ross, Bonebrake
NAY: None
Motion carried 4-0
ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM
THE CONSENT AGENDA
No action required
ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF
RESOLUTION NO. 2012-12 SELECTING AN OKLAHOMA DEPARTMENT OF
TRANSPORTATION PREQUALIFIED CONSULTING FIRM TO PERFORM THE 2013 LOCAL
GOVERNMENT BRIDGE SAFETY INSPECTIONS
Mr. Dwayne Henderson presented the item recommending approval of Resolution No. 2012-12,
pertaining to the Annual ODOT Bridge Inspection Program. After discussion, Ms. Moberly moved,
seconded by Mr. Ross to approve Resolution No. 2012-12, as recommended.
YEA: Ross, Brown, Moberly, Bonebrake
NAY: None
■ ■ -
Motion carried 4-0
ITEM 9 REPORT FROM CITY MANAGER
Sherry Bishop gave an update on the FY 2012 audit report to be presented at the December 11
work session.
Rodney Ray announced the advertising of bid opening for fleet fuel distribution. He also noted
that the•Sa "s completion date■is scheduled for August 2013 and that neighborhood meetings
will be conducted in January for Windsor Lake, Camden Park, and Barrington Point.
Teresa Willson responded to questions regarding a claim on the November 20 IT claims list,
explaining that a desktop/laptop monitoring and maintenance system was purchased. This
system was budgeted in the FY 2013 budget.
Rodney Ray presented a CNG Fueling Contract Amendment to the City Council reducing the
minimum CNG purchase requirement from 15,000 GGE to 2,000 GGE per quarter. A memo with
a schedule to develop a new Youth Baseball Contract was also given to the City Council.
Chief Dan Yancey gave a status update on the construction of the Firearms Range and a report
on the new police vehicles.
Chief Chris Garrett presented pictures of the newly purchased Wiidland vehicle.
Larry Langford gave a status update on the construction of the Sports Park 4piex.
Owasso City Council
Roger Stevens presented a status update on Public Works projects.
Rodney Ray handed out his employment contract to the City Council.
ITEM 10 REPORT FROM CITY ATTORNEY
No report
ITEM 1 1 REPORT FROM CITY COUNCILORS
No report
ITEM 1 NEW BUSINESS
None
ITEM 13 ADJOURNMENT
Mr. Ross moved, seconded by s. Moberly, to adjourn the meeting.
YEA: Moberly, Ross, Brown, Bonebrake
NAY: None
Motion carried -0 and the meeting was adjourned at 7:41 .m.
December 4, 2012
Doug Bonebrake> Mayor
Ashley Hickman, Minute Clerk
OWASSO CITY COUNCIL, OPWA, AND OPGA
MINUTES OF JOINT SPECIAL MEETING
Tuesday, December 11, 2012
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a special meeting on Tuesday, December 11, 2012 in the Council Chambers at Old Central,
109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin
board at &M P on Friday, December 7, 2012.
ITEM]: CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:00 p..
A quorum was declared present
ITEM 2: PRESENTATION AND DISCUSSION OF THE FY 2011-2012 AUDIT
Mike Gibson and Julie Junman from Cole and Reed presented an overview of the FY 201 1-2012
Audit Report. John Manning, Chair of the Audit Committee reported on the Audit Committee
meeting of December 7, 2012.
The meeting began with item D, Council Code of Ethics. Councilor Moberly presented this item,
and discussion was held. It was further explained that this item will be placed on the December
18, 2012 agenda for consideration and appropriate action.
Councilor Kelley exited the meeting at 6:47 and returned at 7:20.
Mayor Bonebrake recessed the meeting at 7:35. The meeting reconvened at 7:42.
Councilor Brown presented item C, Audio Recording of Meetings, and discussion was held. It
was further explained that this item will be placed on the December 18, 2012 agenda for
consideration and appropriate action.
Larry Langford presented item B, Owasso Girls Softball Association Agreement, and discussion
was held. It was further explained that this item will be placed on the December 18, 2012
agenda for consideration and appropriate action.
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Owasso City CouncilJOPWAJOPGA
December 11, 2012
Karl Fritschen presented item A, Planned Unit Development Text Amendment, and discussion
was held. It was further explained that this item will be placed on the December 18, 2012
agenda for public hearing.
Rodney Ray presented item E, City Manager Report including the Sales Tax Report.
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING:
• Confidential communications between the City Council and the City Attorney
concerning pending litigation styled Mazzanti v. City of Owasso as provided for in the
O.S. 25, Section 307(B)(4); and
• Confidential communications between the City Council and the City Attorney
concerning pending litigation styled City of Owasso v. DeBoer; as provided for in the
O.S. 25, Section 307(6)(4)
Councilor Moberly moved, seconded by Councilor Kelley to enter executive session for the
purpose of discussing confidential communications between the City of Owasso and its
attorney, relating to pending litigation.
YEA: Moberly, Brown, Ross, Kelley, Bonebrake
NAY: None
Motion carried 5-0
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The City Council entered executive session at 8:23 p.. At 8:43 p.m., the City Council returned
from executive session.
ITEM 5: REPORT FROM CITY COUNCILORS
Councilor Brown requested a proclamation regarding human trafficking be placed on the
January 8, 2013 agenda.
Mayor Doug Bonebrake requested a report on Black Friday.
ITEM 6: ADJOURNMENT
Ms. Moberly moved for adjournment, seconded by Mr. Brown.
YEA: Kelley, Moberly, Brown, Ross, Bonebrake
NAY: None
Motion carried 5-0
Meeting adjourned at 8:45 p.m.
■ Doug Bonebrake, Mayor/Chairman
Juliann M. Stevens, Deputy City Clerk
a,
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Claims List
12/18/2012
Bud
et Unit Titl
g
e
Vendor Name
Payable Description
Payment Amoun
i
GENERAL
AEP/PSO
STREET LIGHTS
TREASURER PETTY CASH
OC FORFEITURE/PEREZ
150
-30.0
6
0
TREASURER PETTY CASH
OC REFUNDNASQUEZ
100.0
0
TREASURER PETTY CASH
CC REFUND/NEWMAN
50.0
0
TREASURER PETTY CASH
OC REFUND/PEREZ
100.0
0
TREASURER PETTY CASH
CC REFUND/DUMAS
50.00
TOTAL GENERAL
285.06
MANAGERIAL
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
SAV-ON PRINTING & SIGNS LLC
BUSINESS CARDS
39.92
CITY GARAGE
LABOR/OVERHEAD CHG - NOV,
30.00
41.66
JPMORGAN CHASE BANK
EMPLOYEE RELATIONS
26
64
JPMORGAN CHASE BANK
EMPLOYEE RELATIONS
.
12.06
JPMORGAN CHASE BANK
METING EXPENSE
TREASURER PETTY CASH
PASTOR MEETING EXPENSE
91.50
11.20
FLEETCOR TECHNOLOGIES
FUELMAN - NOVEMBER, 2012
127.23
JPWORGAN CHASE BANK
QUIK STEEL-SUPPLIES
165.00
JPMORGAN CHASE BANK
LOCKE SUPPLY-SUPPLIES
108.31
CITY GARAGE
VEH & TRUCK PARTS - NOV.,
39.75
JPMORGAN CHASE BANK
LOWES-SUPPLIES
92.34
J
JRMORGAN CHASE BANK
PIKEPASS-PIKE PASS FEE
10.35
TOTAL -MANAGERIAL
795.96
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FINANCE
JPMORGAN CHASE BANK
OWASSO BATTERY-BATTERIES
8.40
JPMORGAN CHASE BANK
SGR-RECUITING
6,602.14
■
JPMORGAN CHASE BANK
H&H RETAIL-MICRO TONER
194.00
FLEETCOR TECHNOLOGIES
FUELMAN - NOVEMBER, 2012
27.47
CITY GARAGE
LABOR/OVERHEAD CHG - NOV,
33.33
JRW INC DBA/FINANCIAL EQUIPMENT CO.
HEDMAN CHECK SIGNER
460.00
TOTAL FINANCE
7,325.34
HURFAN RESOURCES
TREASURER PETTY CASH
NOTARY FEE/SWANSON
JPMORGAN CHASE BANK
TULSA WORLD-ADVERTISING
10.00
534.76
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
24.32
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS FOR NEW
167.20
URGENT CARE OF GREEN COUNTRY, P.L.L
PRE EMPLOYMENT DRUG SCREE
100.00
URGENT CARE OF GREEN COUNTRY, P.L.L
PRE EMPLOYMENT DRUG SCREE
130.00
URGENT CARE OF GREEN COUNTRY, P.L.L
PRE EMPLOYMENT DRUG SCREE
75.00
URGENT CARE OF GREEN COUNTRY, P.L.L
RANDOM DRUG SCREENING
50.00
U
RGENT CARE OF GREEN COUNTRY, P.L.L
RANDOM DRUG SCREENING
220.00
F
LEETCOR TECHNOLOGIES
FUELMAN - NOVEMBER, 2012
13.74
J
PMORGAN CHASE BANK
CHARACTER-BULLETINS
557.20
J
PMORGAN CHASE BANK
CHARACTER-INITIATIVE
39.80
I
NTEGRITY FOCUS CFJARLES R COKER
SUPERVISOR TRAINING
645.00
Page 1
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Claims List
12/18/2012
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Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
HUMAN RESOURCES...
TERI AULPH CONSULTING, LLC
TRAINING SESSIONS
500.00
TOTAL HUMAN RESOURCES 3,067.02
i
HR - CHARACTER INITIATIVE
THUNDER COMMUNITY FOUNDATION
ANNUAL CHARACTER LUNCHEON
800.00
BAILEY EDUCATION FOUNDATION
ANNUAL CHARACTER LUNCHEON
21450.00 4
CUSTOM CRAFT AWARDS, INC.
ANNUAL CHARACTER LUNCHEON
35.00
TOTAL HR - CHARACTER INITIATIVE 3,285.00
~R 'ENT
MCAFEE & TAFT
LEGAL-DENTON
114.00
RICOH USA, INC.
COPIER SERVICE
468.75
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
652.87
XEROX CORPORATION
COPIER SERVICE
806.36
HEARTLAND CONSULTING, INC
CONSULTING SERVICES FY13
10,500.00
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
147.56
JPMORGAN CHASE BANK
MAILFINANCE-POSTAGE LEASE
1,140.00
AEP/PSO
ELECTRIC USE
2,213.64
AT&T
CONSOLIDATED PHONE BILL
746.85
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT SERVICES
4,939.30
CINTAS CORPORATION
CARPET CLEANING
46.87
TULSA COUNTY CLERK
FILING FEES
139.00
JPMORGAN CHASE BANK
AMER WASTE-REFUSE SERV
140.80
TOTAL GENERAL GOVERNMENT 22,056.00
OMMUNITY DEVELOPMENT CITY GARAGE
LABOR/OVERHEAD CHG - NOV,
150.00
FLEETCOR TECHNOLOGIES
FUELMAN - NOVEMBER, 2012
189.73
r FRED STEPHEN CORLEY
i
CODE ENFORCEMENT MOWING
150.00
TULSA COUNTY INFORMATION TECH DEPT
NOVEMBER LAND RECORDS
120.00
JPMORGAN CHASE BANK
SHER WILLIAMS-PAINT
5.29
CITY GARAGE
VEH & TRUCK PARTS - NOV.,
18.33
VERIZON WIRELESS
WIRELESS CONNECTION
38.01
JPMORGAN CHASE BANK
APA-APA/AICP DUES
415.00
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
48.03
TOTAL COMMUNITY DEVELOPMENT 1,134.39
i
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
23.62
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
23.62
VERIZON WIRELESS
WIRELESS CONNECTION
76.02
CITY GARAGE
VEH & TRUCK PARTS - NOV.,
49.80
BLUE ENERGY FUELS, LLC
CNG FUEL - NOV, 2012
99.99
FLEETCOR TECHNOLOGIES
FUELMAN - NOVEMBER, 2012
134.97
CITY GARAGE
LABOR/OVERHEAD CHG - NOV,
191.66
UNITED STATES CELLULAR CORPORATION
CELL BILL
59.52
Page 2
Claims List
12/18/2012
Budget Unit Title Vendor Name Payable Description Payment Amount
TOTAL ENGINEERING
INFORMATION TECHNOLOGY
JPMORGAN CHASE BANK
VERIZON WIRELESS
CITY GARAGE
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
COX-CITY INTERNET
WIRELESS CONNECTION
LABOR/OVERHEAD CHG - NOV,
STAPLES-WINDOWS 8 BOOK
AEP-FIBER FEES
OFFICE DEPOT-WINDOWS 8
OFFICE DEPOT-TABLET
1,550.00
76.02
66.66
9.99
439.53
139.98
599.99
TOTAL INFORMATION TECHNOLOGY 2,882.17
SUPPORT SERVICES
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
7.11
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
6.87
JFNIMORGAN CHASE BANK
LOWES-FLAG EYELETS
15.96
JPMORGAN CHASE BANK
LIGHTING-CITY HALL BULBS
51.52
JPMORGAN CHASE BANK
LOWES-ELECTRICAL SUPPLIES
463.46
JP11ORGAN CHASE BANK
LOCKE SUPPLY-TRAP PRIMER
55.17
JPMORGAN CHASE BANK
LOWES-SHOP SUPPLIES
5.97
JPMORGAN CHASE BANK
LOWES-SHOP SUPPLIES
91.80
JF"ORGAN CHASE BANK
G NEIL-ATTENDANCE CONTR
1.54
JPMORGAN CHASE BANK
LOWES-LIGHT
2.68
CITY GARAGE
LABOR/OVERHEAD CHG - NOV,
166.66
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEE
18.92
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEE
18.92
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER PROGRAM-NOV
990.00
VERIZON WIRELESS
WIRELESS CONNECTION
38.01
JPMORGAN CHASE BANK
GRAINGER-EXHAUST FAN
5.09
JPMORGAN CHASE BANK
LOWES-POWER CORD
13.97
BLUE ENERGY FUELS, LLC
CNG FUEL - NOV, 2012
108.38
AT&T
CONSOLIDATED PHONE BILL
65.75
CITY GARAGE
VEH & TRUCK PARTS - NOV.,
104.24
JPMORGAN CHASE BANK
ATWOODS-REPAIR PARTS
59.99
JPMORGAN CHASE BANK
ATWOODS-SHOP SUPPLIES
40.98
JPMORGAN CHASE BANK
HAMBRICK-FERGUSON-T-STAT
292.00
JPMORGAN CHASE BANK
GRAINGER-ROOF EXHAUST FAN
281.70
JPMORGAN CHASE BANK
GRAINGER-BELTS
30.54
JPMORGAN CHASE BANK
GRAINGER-BELTS
20.36
FLEETCOR TECHNOLOGIES
FUELMAN - NOVEMBER, 2012
209.22
COX COMMUNICATIONS
INTERNET SVC FEE
69.95
TREASURER PETTY CASH
PARKING FEES
8.00
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
248.24
TOTAL SUPPORT SERVICES
CEMETERY MOWERY FUNERAL SERVICE INC DISINTERMENT 1,500.00
Page 3
Claims List
12118/2012
Budget Unit Title Vendor Name Payable Description Payment Amount
CEMETERY... VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 35.99
1AEP/PS0 ELECTRIC USE 36.78
TOTAL CEMETERY 1,572.77
POLICE SERVICES
AEP/PSO
ELECTRIC USE
1,552.52
JPMORGAN CHASE BANK
OFFICE EVERYTHING-TONER
99.99
JPMORGAN CHASE BANK
USPS-MAILING FEES
18.95
JPMORGAN CHASE BANK
EMBLEM-PATCHES
381.00
CITY GARAGE
LABOR/OVERHEAD CHG - NOV,
4,833.33
JPMORGAN CHASE BANK
AMER COUNCIL-MANUALS
420.89
JPMORGAN CHASE BANK
OWASSO FITNESS-GYM FEE
300.00
JPMORGAN CHASE BANK
NE CHIEFS',MEETING EXP
22.43
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY13
147.00
OK BOOKS, INC
BOOK REPLACEMENT
10.00
URGENT CARE OF GREEN COUNTRY, P.L.L
HEP A & B VACCINES
3,390.00
URGENT CARE OF GREEN COUNTRY, P.L.L
HEP A & B VACCINES
2,845.00
RICH & CART-MILL
NOTARY BOND/BROWN
30.00
JPMORGAN CHASE BANK
WALNMRT-PD KEYS
3.56
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
6.24
JPMORGAN CHASE BANK
OWASSO BATTERY-BATTERIES
40.80
JFWORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
25.64
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
147.56
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
298.22
JFIUORGAN CHASE BANK
0- 00- . .
LISPS-SHIPPING
22.64
JPMORGAN CHASE BANK
SAVON-ORDINANCE BOOK
60.00
JPMORGAN CHASE BANK
SPECIAL OPS-UNIFORM
66.99
JPMMORGAN CHASE BANK
SPECIAL OPS-UNIFORM
78.99
CITY GARAGE
VEH & TRUCK PARTS - NOV.,
3,577.67
BLUE ENERGY FUELS, LLC
CNG FUEL - NOV, 2012
127.97
JPMORGAN CHASE BANK
ULINE-LAB SUPPLIES
569.54
VERIZON WIRELESS
WIRELESS CONNECTION
538.84
JPMAORGAN CHASE BANK
DELL-TONER FOR RECORDS
105.44
JPIMORGAN CHASE BANK
HILLS PET-K9 FOOD
151.02
f
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
83.84
TREASURER PETTY CASH
NOTARY FEE/BROWN
25.00
TREASURER PETTY CASH
SHIPPING
17.76
JPMORGAN CHASE BANK
OREILLYS-SUPPLIES
5.99
JPMORGAN CHASE BANK
PATROL TECH-COLLAR BRASS
60.00
AT&T
CONSOLIDATED PHONE BILL
476.85
FLEETCOR TECHNOLOGIES
FUEL'MAN - NOVEMBER, 2012
8,025.49.
FoTAL POLICE SERVICES 28,567.16
POLICE COMMUNICATIONS WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES
JPMORGAN CHASE BANK WALMART-OTRLY AWARD
JPMORGAN CHASE BANK WALMiART-ANNUAL AWARD
Page 4
A
Claims List
12/18/2012
Budget UNt Title Vendor Name Payable Description ayment Amouni
POLICE COMMUNICATIONS... JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 25.98
JPMORGAN CHASE BANK WALMART-PRISONER MEALS 166.26
JPMORGAN CHASE BANK TROPHY & PLAQUE-PLAQUE 49.50
AEP/PSO ELECTRIC USE 12072
AL POLICE COMMUNICATIONS
ANIMAL CONTROL
AEP/PSO
ELECTRIC USE
275.17
JPMORGAN CHASE BANK
WALNIART-KEYS
1.82
JPMORGAN CHASE BANK
WALNIART-SUPPLIES
253.72
CITY GARAGE
LABOR/OVERHEAD CHG - NOV,
166.66
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
12.40
ANNE K. KARN
SPAY & NEUTER
820.00
FLEETCOR TECHNOLOGIES
FUELMAN - NOVEMBER, 2012
197.53
JPMORGAN CHASE BANK
QTR IMASTER-UN I FORMS
123.97
JPMORGAN CHASE BANK
OPTICS PLANET-UNIFO S
46.99
JPMORGAN CHASE BANK
HILLS PET-SUPPLIES
28.00
JftORGAN CHASE BANK
HILLS PET-SUPPLIES
28.00
VERIZON WIRELESS
WIRELESS CONNECTION
76.02
BLUE ENERGY FUELS, LLC
CNG FUEL - NOV, 2012
23.32
WALJMART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
53.16
JPMORGAN CHASE BANK
FLEET DISTR-AC CAGE
1,769.12
AT&T
CONSOLIDATED PHONE BILL
76.59
TOTAL ANH%AL CONTROL 3,952.47
FIRE SERVICES
AT&T
CONSOLIDATED PHONE BILL
398.04
CITY GARAGE
LABOR/OVERHEAD CHG - NOV,
1,166.66
JPMORGAN CHASE BANK
FIRE PROTECTION-BOOK
45.12
WAL-MART CORP SAME CLUB 77150903608
OPERATING SUPPLIES
609.17
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
26.45
BLUE ENERGY FUELS, LLC
CNG FUEL - NOV, 2012
368.45
CITY GARAGE
VEH & TRUCK PARTS - NOV.,
461.04
VERIZON WIRELESS
WIRELESS CONNECTION
152.04
J RGAN CHASE BANK
CONRAD FIRE-EQUIP HOOKS
120.53
JPMORGAN CHASE BANK
CONRAD FIRE-PARTS
29.28
JPMORGAN CHASE BANK
CONRAD FIRE-HOSE
869.44
JPMORGAN CHASE BANK
CONRAD FIRE-MIRRORS
1,373.07
JPMORGAN CHASE BANK
TARGET-SUPPLIES FOR ST 1
39.98
JPMORGAN CHASE BANK
FIRE PROT-MANUALS
187.40
JPMORGAN CHASE BANK
AMSAN-SUPPLIES
531.41
JPMORGAN CHASE BANK
AMAZON-LEADERSHIP BOOK
15.57
FLEETCOR TECHNOLOGIES
FUELMAN - NOVEMBER, 2012
2,312.86
WRYEST SAFETY INC
SCBA FIT TESTING
300.00
JPMORGAN CHASE BANK
DAVIS & STANTON-AWARD
257.00
JPMORGAN CHASE BANK
CLASSIC CHEV-LOCK
45.00
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
32.94
Page 5
Claims List
12/18/2012
TOTAL FIRE SERVICES
13,687.09
EMERGENCY PREPAREDNES
AEPIPSO
ELECTRIC USE
109.21
VERIZON WIRELESS
WIRELESS CONNECTION
38.01
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL-STORM SIREN
21.48
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL-STORI01 SIREN
21.30
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
19.85
AT&T
CONSOLIDATED PHONE BILL
39 67
EMERGENCY PREPAREDNESS
CRI ON-STEEL
LOWES-RECEPS FOR GENER
SMITH FA -PARTS
ADVANCE AUTO-OIL
PROTECTIVE EQUIP
USE
100.00
31.96
20.37
9.58
1,932.00
239.00
103.27
-15.16
1,000.00
513.00
139.98
28.97
5.98
34.90
11.20
21.95
135,00
19.97
138.91
47.25
12.52
33.80
50.70
230.00
227.50
Page 6
Claims List
12/18/2012
F
Budget Unit Title
STR
Vendor Name
Payable Description
Payment Amouni
EETS...
JPMORGAN CHASE BANK
WHITE STAR-HAND TOOLS
CITY GARAGE
LABOR/OVERHEAD CHG - NOV,
115.96
1
166
66
UNIFIRST HOLDINGS LP
UNIFORWRENTAL
,
.
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
40.92
CITY GARAGE
VEH & TRUCK PARTS - NOV.,
38.97
549
88
JPMORGAN CHASE BANK
EQUIP ONE-PROPANE
.
JPMORGAN CHASE BANK
EQUIP ONE-RENTAL
30.32
JPMORGAN CHASE BANK
STD SUPPLY LAWN-REPAIR
31.00
AEP/PSO
STREET LIGHTS
35.00
4
697
02
JPMORGAN CHASE BANK
PIKEPASS-PIKE PASS FEE
,
.
TOTAL STREETS
4.60
13,722.12
STORMWATER
CITY GARAGE
LABOR/OVERHEAD CHG - NOV
CITY GARAGE
,
VEH & TRUCK PARTS - NOV.,
1,166.66
90
47
UNIFIRST HOLDINGS LP
UNIFORNFRENTAL
.
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
31.11
W.W. GRAINGER, INC.
PERSONAL PROTECTIVE EQUIP
31.11
FLEETCOR TECHNOLOGIES
FUELVIAN - NOVEMBER
2012
40.49
JPMORGAN CHASE BANK
,
OFFICE DEPOT-POINTER
920.95
JPMORGAN CHASE BANK
RADIOSHACK-SVGA CABLE
13.99
VERIZON WIRELESS
WIRELESS CONNECTION
24.99
BLUE ENERGY FUELS, LLC
CNG FUEL - NOV
2012
38.01
JPMORGAN CHASE BANK
,
LOWES-RECEPS FOR GENER
8$ 86
31
96
TOTAL S TOORR ` TE%
■ ■ ■
.
■ ~
2,478.60
.
PARKS
AT&T
CONSOLIDATED PHONE BILL
229
30
ADT SECURITY SERVICES INC
ALARM SERVICE
.
COMMUNITY PUBLISHERS INC
BASEBALL LEGAL NOTICE
59.78
ART IN BLOOM
VETERANS WREATH
21.00
108
35
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
.
12
75
UNIFIRST HOLDINGS LP
UNIFORkA RENTAL
.
12
75
JPMORGAN CHASE BANK
MEAL EXPENSE
.
TREASURER PETTY CASH
AEP BILL FOR SKATE PARK
7.15
J
FWORGAN CHASE BANK
ATWOODS-LIGHT BULBS
377.43
FLEETCOR TECHNOLOGIES
FUELIAAN - NOVEMBER, 2012
1.99
683
84
J
PMORGAN CHASE BANK
L
OWES-GAS CANS
.
25.72
J
PMORGAN CHASE BANK
A
TWOODS-REPAIR SUPPLIES
5
67
C
ITY GARAGE
V
EH & TRUCK PARTS - NOV.,
.
48
16
J
PMORGAN CHASE BANK
P
&K EQUIPMENT-SAW PARTS
.
71
03
A
EP/PSO
E
LECTRIC USE
.
1,722.97
C
ITY GARAGE
L
ABOR/OVERHEAD CHG - NOV,
333
33
A
T&T LONG DISTANCE
L
ONG DISTANCE SERVICE
.
8
90
V
ERIZON WIRELESS
W
IRELESS CONNECTION
.
38.01
Page 7
Claims List
12/18/2012
Budget Unit Title Y Vendor Name ^ 4
AL PARKS
COMMUNITY CENTER
JPMORGAN CHASE BANK
TUCKER-JANITORIAL SUPPLIE
CITY GARAGE
LABOR/OVERHEAD CHG - NOV,
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
AEP/PSO
ELECTRIC USE
DONALD L. TAYLOR
SERVICE CALL
TERMINIX
PEST CONTROL
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
CROWL MECHANICAL INC
SERVICE CALL ON FREEZER
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
JPMORGAN CHASE BANK
TUCKER-JANITORIAL SUPPLIE
FLEETCOR TECHNOLOGIES
FUELMAN - NOVEMBER, 2012
JPMORGAN CHASE BANK
CHARACTER-BULLETINS
KIMBALL HARDWARE, INC
SCREEN SHADES
FALCON AUDIO VIDEO, INC
AUDIO SYSTEM
AT&T
CONSOLIDATED PHONE BILL
OTAL COMMUNITY CENTER
HISTORICAL MUSEUM AT&T CONSOLIDATED oonwooww~
PHONE BILL
AEP/PSO ELECTRIC USE
ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE
■ I TOTAL HISTORICAL MUSEUM
it Amoun
3,768.1.-
301.05
50.00
16.49
299.63
604.91
35.00
200.00
125.00
1,440.00
20.98
294.45
126.70
25.87
832.34
599.00
176.25
5,147.67
23.671
74.68I
110.93.
209.28
■ ECONOMIC DEV
CITY GARAGE
LABOR/OVERHEAD CHG - NOV,
VERIZON WIRELESS
WIRELESS CONNECTION
JPMORGAN CHASE BANK
WEBSCRIBBLE-HOSTING
FLEETCOR TECHNOLOGIES
FUELMAN - NOVEMBER, 2012
JPMORGAN CHASE BANK
OEDA MEETING EXPENSE
TOTAL ECONOMIC DEV
FUND GRAND TOTAL
AMBULANCE SERVICE AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
TOTAL AMBULANCE SERVICE
AMBULANCE
CITY GARAGE
LABOR/OVERHEAD CHG - NOV,
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
38.01
19.95
46.06
10.77
164.83
119,029.26
221.16
221.16
1,250.00
64.95
750.18
6.32
98.00.
196.00
Page 8
1
I
IN
Claims List
12/18/2012
Budget Unit Title
AMBULANCE
Vendor Name
Payable Description
Pay
JPMORGAN CHASE BANK
FLEE
SAFE KIDS-RENEWAL
TCOR TECHNOLOGIES
FUELMAN - NOVEMBER, 2012
JPMORGAN CHASE BANK
OREILLY-PARTS FOR MEDIC 1
i
JPMORGAN CHASE BANK
OREILLY-PARTS FOR MEDIC 3
VERIZON WIRELESS
WIRELESS CONNECTION
JPMORGAN CHASE BANK
LOWES-PART FOR MEDIC 3
t
12
96
JPMORGAN CHASE BANK
ADVANCE AUTO-ELEC PART
.
22
48
TOTAL AMBULANCE
.
4,758.89
FUND GRAND TOTAL
4,980.0!
E911 COMMUNICATIONS INCOG-E911
E911 ADMIN SVC FEES
AT&T
CONSOLIDATED PHONE BILL
6,647.04
296
87
AT&T
E911 MAPPING FEE - DEC
.
355
35
JPMORGAN CHASE BANK
TOTAL RADIO-MO MAINT CHG
.
285
00
TOTAL E911 COMMUNICATIONS
.
7.584.26
FUND GRAND TOTAL
7,584.2
HOTEL TAX
JPMORGAN CHASE BANK
DOC-SIGNSNVILLAWOOD
114
70 .
JPMORGAN CHASE BANK
DOC-DIGNS/BROOK CROSSING
.
If
414
10 µ
JPMORGAN CHASE BANK
DOC-SIGNS/MAPLE GLEN
.
72
90
TOTAL HOTEL TAX
.
601.70
HOTEL TAX - ECON DEV i
i AN CHASE BANK
OLD URBAN TROLLEY-TROLLEY
1,500.00
JPMORGAN CHASE BANK
LOWES-TROLLEY SIGN BLOCKS
,
5
45
TOTAL HOTEL TAX - ECON DEV
_
.
11,50
05.45
STRONG NEIGHBORHOODS JPMORGAN CHASE BANK SCOREBRD SPORTS-TSHIRTS
20.00
TOTAL STRONG NEIGHBORHOODS f
FUND GRAND TOTAL 2,127.1
STORMWATER - STORMWATI AEP/PSO ELECTRIC USE 254.31
TOTAL STORMWATER - STORMWATER
r 254.31
FUND GRAND TOTAL 254.31 .
PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK
ADVANCE AUTO-SEALANT 6.49
JPMORGAN CHASE BANK QUIK STEEL-CAGES 368.05
JPMORGAN CHASE BANK AMER[FLEX-SEALANT 7 15.99
Page 9
I
i
Ell
Claims List
12/18/2012
budget Unit Title
BLIC SAFETY - FIRE
Vendor Name
JPMORGA
Payable Description
Payment Amouni
N CHASE BANK
LOWES-SPRAY PAINT
50
62
JPMORGAN CHASE BANK
LOWES-VEHICLE PARTS
.
JPMORGAN CHASE BANK
CONRAD FIRE-BALL VALVE
19.24
JPMORGAN CHASE BANK
LOWES-GRINDING WHEELS
461.37
JPMORGAN CHASE BANK
LOWES-PARTS
15.61
JPMORGAN CHASE BANK
LOWES-VEHICLE PARTS
0.72
JPMORGAN CHASE BANK
LOWES-VEHICLE PARTS
5.28
JPMORGAN CHASE BANK
LOWES-STATION 2 REMODEL
13.20
JPMORGAN CHASE BANK
LOWES-ST2 REMODEL
229.31
JPMORGAN CHASE BANK
ANCHOR PAINT-ST 2 REMODEL
14.98
104
85
JPMORGAN CHASE BANK
LOWES-ST 2 REMODEL
.
JPMORGAN CHASE BANK
LOWES-ST 2 REMODEL
17.84
JPMORGAN CHASE BANK
CONRAD FIRE-EXTRIC BRCKT
46.82
CUSTOM CABINET AND DOOR
3 CUSTOM 3 DRAWER CHESTS
407.62
i4L PUBLIC SAFETY -FIR
E
1,000.00
2,777.99
FUND GRAND TOTAL 2,777.9
CI-SPORTS PARK FY 2013 PHILLIP R. PENNINGTON BASEBALL 4-PLEX
125,785.75
TOTAL CI - SPORTS PARK FY 2013
125,785.75
h.
FUND GRAND TOTA
L 125,785.7
CITY GARAGE
TREASURER PETTY CASH
FAN
JPMORGAN CHASE BANK
BOB MOORE-PARTS
20.00
JPMORGAN CHASE BANK
CLASSIC CHEV-PARTS RESALE
30.04
JPMORGAN CHASE BANK
CLASSIC CHEVY-PARTS
83.98
JPMORGAN CHASE BANK
CLASSIC CHEV-PARTS RESALE
19.30
140
00
AT&T
CONSOLIDATED PHONE BILL
.
76
59
JPMORGAN CHASE BANK
ATWOODS-PARTS
.
JPMORGAN CHASE BANK
COMM'L POWER-REPAIR SERV
99.80
JPMORGAN CHASE BANK
RC AUTO SPEC-REPAIRS
250.00
JPMORGAN CHASE BANK
FASTENAL-SUPPLIES
4,513.97
JPMORGAN CHASE BANK
LOWES-BOLT
93.61
AEP/PSO
ELECTRIC USE
1.99
JPMORGAN CHASE BANK
FASTENAL-SUPPLIES
383.51
JPMORGAN CHASE BANK
UNITED FORD-PARTS
29.13
JPMORGAN CHASE BANK
LOWES-TAX CREDIT
17.61
JPMORGAN CHASE BANK
UNITED FORD-RETURNED PART
-0.15
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
-50.84
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
30.28
JPMORGAN CHASE BANK
FULLERTON-SUPPLIES
30.28
JPMORGAN CHASE BANK
OREILLYS-SUPPLIES
46.45
JPMORGAN CHASE BANK
OREILLYS-PARTS
21.99
, or,, oe
Page 10
Budget Unit Title
Vendor Name
Payable Description
Pa
ment Amou
i
CITY GARAGE
AT&T L
y
n
ONG DISTANCE
LONG DISTANCE SERVICE
9.28
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
341.42
JPMORGAN CHASE BANK
LOWES-SHOP SUPPLIES
18.54
JPMORGAN CHASE BANK
UNITED FORD-PARTS
81.00
JPMORGAN CHASE BANK
LOWES-SMALL TOOLS
9
48
.
1
TOTAL CITY GARAGE
8,250.55
n FUND GRAND TOTAL 8,250.5
WORKERS' COMP SELF-INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
323.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
323.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
323.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
323
00
.
TOTAL WORKERS' COMP SELF-INS
1,870.00
WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 1,086.64
CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00
OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00
UNITED SAFETY & CLAIMS INC TPA ADMIN FEES FOR WRKRS 1,610.00
CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 697.00
CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 3,489.67
L
TOTAL WORKERS' COMP SELF-INS
8,315.311
.
RAND
FUND GRAND TOTAL 10,185.3
GEN LIAB-PROP SELF INS
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL-TULSA WORLD
467.81
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL-SPRADLIN-OCTOBER
987
00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL-MILLER-OCTOBER
.
609.50
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL-MAZZANTI-OCTOBER
634.50
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL-DARNABY-OCTOBER
94.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL-ADAMS-OCTOBER
1,188.60
MCAFEE & TAFT
LEGAL-MUTII/JONES/MITCHEL
3,159.78
WORKHEALTH SOLUTIONS, LLC
POST ACCIDENT
60
00
.
TOTAL GEN LIAB-PROP SELF INS
7,201.19
FUND GRAND TOTAL 7,201.1
SELF-INS HEALTHCARE
1
URGENT CARE OF GREEN COUNTRY, P.L.L
FLU VACCINES
75.00
7
URGENT CARE OF GREEN COUNTRY, P.L.L 2
012 FLU SHOTS
7 1,425.00
Page 11
Claims i
12/18/2012
Budget Unit Title Vendor Name Payable Description Payment Amount
.00
1 500
TOTAL SELF-INS HEALTHCARE
CITY a
r' J 19 ,
Page 12
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 12/18/12
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
79,779.29
HEALTHCARE MEDICAL SERVICE
49,392.10
HEALTHCARE MEDICAL SERVICE
77,978.74
HEALTHCARE MEDICAL SERVICE
61,704.55
HEALTHCARE MEDICAL SERVICE
41,540.96
HEALTHCARE DEPT TOTAL
310,395.64
DELTA DENTAL
DENTAL MEDICAL SERVICE
3,651.09
DENTALMEDICAL SERVICE
5,531.90
ADWN FEES
2,131.34
DENTAL DEPT TOTAL
11,314.33
VSP
VISION MEDICAL SERVICES
1,396.39
VISION DEPT TOTAL
1,396.39
HEALTHCARE SELF INSURANCE FUND TOTAL 323,106.36
CITY OF OASSO
GENE L FUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 12/01112
Department
Payroll Expenses
Total Expenses
Municipal Court
4,586.31
6,551.86
Managerial
56,053.91
65,466.52
Finance
5,991.20
10,684.64
Human Resources
5,956.21
9,995.25
Community Development
10,723.98
16,998.05
Engineering
16,123.98
24,293.27
Information Systems
7,835.08
11,375.03
Support Services
7,314.63
10,582.59
Police
156,767.76
215,364.40
Central Dispatch
19,068.56
29,148.35
Animal Control
2,218.40
3,618.09
Fire
94,170.03
140,734.71
Fire-Safer Grant
10,554.67
16,133.13
Emergency Preparedness
2,776.02
4,357.53
Streets
7,758.46
14,412.15
Stormwater/ROW Maint.
4,428.50
6,300.67
Park Maintenance
9,636.67
15,087.87
Community-Senior Center
2,619.80
3,744.76
Historical Museum
480.00
538.94
Economic Development
2,826.92
3,746.34
General Fund Total 427 891.09 609,134.15
Garage Fund Total 4,395.65 7,176.91
Ambulance Fund Total 25,368.00 38,030.43
Emergency 911 Fund Total 3,707.73 5,717.72
Stormwater Fund 27 Total
Worker's Compensation Total 129.54 158.01
Strong Neighborhoods 2,692.31 4,090.50
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2012-2013
Statement of Revenues & Expenditures
As of November 30, 2012
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in
Transfers out
TOTALTRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE (GAAP Basis)
Beginning Balance
Ending Balance
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
MONTH
YEAR
PERCENT
TO-DATE
TO-DATE
BUDGET
OF BUDGET
$ 1,629,035
$ 8,371,156
$ 20,837,000
40.17%
14,398
70,979
219,100
32.40%
112,101
706,565
2,004,114
35.26%
36,023
185,336
498,300
37.19%
33,450
223,352
820,300
27.23%
5,225
104,271
89,400
116.63%
1,830,233
9,661,659
24,468,214
39.49%
1,022,746
5,480,291
13,829,630
39.63%
40,476
283,301
748,764
37.84%
119,651
740,179
1,714,029
43.18%
35,720
456,712
1,387,895
32.91%
1,218,593
6,960,483
17,680,318
39.37%
611,640
2,701,176
6,787,896
39.79%
906,984
4,915,810
12,336,000
39.85%
(1,447,596)
(7,679,711)
(19,375,000)
39.64%
(540,611)
(2,763,901)
(7,039,000)
39.27%
71,028
(62,726)
(251,104)
* 3,711,784
$ 3,649,058
* 2,089,886 2,089,886
$ 2,027,161 $ 1,838,782
*Amount may change. 6
0
0
The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer
Agreement), and therefore Council approval is needed.
RECOMMENDATION:
Staff recommends authorization for the Mayor to execute the following "Agreements for Urban
Engineering Services" (Engineers Agreement):
1. Khoury Engineering, Inc. for Utilities and Infrastructure for 9inetyEight Apartments
Development
ATTACHMENTS:
A. "Agreements for Urban Engineering Services"
J
1'1■
Li
■1
V.
■
■ M
Z
AGREEMENT FOR URBAN ENGINEERING ll F J
- M
..1
J
i
A ■
i
1
L.
THIS AGREEMENT, entered into by aUd betty n the CITY OF O A SO,
KLAO A, a municipal cororatiorl, hereinafter called "City" and
■ Khoury Enjin ring, Inc. hereinafter called "Design Engineer".
1. The Improvements to be designed by the Design Engineer (pursuant to this Contract)
shall generally consist of the following types of improvements
Storm DrSin , Public Sanitary r line, Sidewalks,, daWntion pbnd and drive erjrancqp.
_ ~r..
i
1
J ~
Ic
■I
i
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r~
'1L
V
XM.
IA '
a~
r ti
■
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M ~ ■
I
is shall be located on he ollowin described tract of n :
in i ht Apartments - Ref to attached Legal Description
_ V I r.z. -
2. The Design Engint & shall, in conformity with the prov0
ision3 of the City's Standard
Specifications for Urban Engineering Services, including t City's currant sign
Criteria, which are her5by incorporated and made a part of this Contract by refIrence,
supervision on the project improvements as they are constructed by the Owner and his
•
or of the Oklahoma pmrtent of Transportation), except that the minimum charge
for ch prcj t wall he One Hundred-fifty Dollars ($150.00). Payment shall be due
and payable upon presentation of the plans and specifications for the project for review
by the City. PFPI plan review and permit fees are- waived for governmental entities.
No fees shall be collected by the City o as?b on any public work or improvement
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formed by or for any city, county, state, or federal governmental :entity; provided
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however, that this exemption shall not constitute waiver of any ordinance ttquiri the
issuance of such permits, and it shall apply only to such permits issued directly to the
governmental entity involved.
5. Tht Design Engineer herdby covenants that he/she is a Registered Professional
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fora period of not less than three years from and qAer final ageptance of the project
herein.
7. The sign En 'n further covenants and ag to comply with Section I,ftction If
and Section III of the attach Standard Specifications for Urban Engineering ervics
and that these specifications become a part this contr t.
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IN TESTIMONY WHEREOF, the parties hereto hav& caused this Agreement to be
executed by their duly authorized officers or representatives on the dates sbl for the below.
Executed by the City of Owasso, Oklahoma, on the day of , 20 _
Executed by the Design Engineer on the 6th day of Novelpber 20 12 .
CITY OF OWASSO, OKLAHOMA
a municipal corporation
BY
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
AQqVED:
lic Works Dimctor
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TO: The Honorable Mayor and City Council
City of Owasso
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Sidewalk at Offices at Preston Lakes
DATE: December 14, 2012
BACKGROUND:
The subject property is located at E 88 PI N and N 145 E Ave in Owasso. Improvements indiLklb
ii installation of a sidewalk along the South end of the location.
FINAL INSPECTIONS:
I
Final inspections for the infrastructure were completed in November 2012 by the Public Works
Department. The contractor has supplied the necessary two year maintenance bond.
Additionally, the construction contractor and design engineer have provided the required as-
built drawings.
RECOMMENDATION:
Staff recommends acceptance of sidewalk improvements at Offices at Preston Lakes.
ATTACHMENT:
A. Location Map
B. City Attorney bond approval letter and copy of bonds.
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OFFICES AT PRESTON LAKES
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MUBJECT PROPERTY
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PROPS
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CITY OF OWASSO
0 111 N. Main Street
P.O. Box 180
Owasso, OK 74055
North
918.376.1500
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Do you have update on this bond approval.
alloy custrner to open new business.
Thanks
This has become the last piece in the puzzle to
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Maintenance o
PRIVATELY FINANCED IC IMPROVEMENTS
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NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION I SUCH that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SALED, AND DATED: NOVEMBER 7, 2012
Industrial Consultants, LC, Principal ae
BY: Q
Granite Re, Inc., Surety 1
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. • + ,Attorney-in-Fact
Ma ison Bolton
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GMNITE RE, INC.
GENERAL POWER OF ATTORNEY
Know all Men by these Presents:
That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office
at the City of OKLAHOMA CITY in the State of OKLAHOMA degas hereby constitute and appoint:
■ BARRY L. HERRING; CONNIETHUESON; KARLA EDMONDS, SHANNON NICH .LAS; MADISON BOLTON; VICKYJARVIS its true and lawful
Attgme'!y-in-Fact(s) for the forlowing, purposes, to wit:
To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all
acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed
and node a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all
and whatsoever the said:
BARRY L. HERRING; CONNIE THUESON; KARLA EDMONDS; SHANNON NICHOLAS; MADISON BOLTON; VICKY JARVIS may lawfully do in
the premises by virtue of these presents.` 1
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In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the
■ signatures of its President and Secretary/Treasurer, this 19P day of July, 2012.
hl P
Kenneth D. Whittingffin, President
s;g_a L
STATE OF OKLAHOMA
SS: ~✓je~rl/k/'
' COUNTY OF OKLAHOMA ) ■ Ky . McDonald, Treasurer
On this 10 day of Jaly, 2012, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and
Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me sev®rgl y duly
sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of
GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said
corporation; that the seal affixed to said Power of Attorney was such corporate seal, ttat it was so fixed by order of the Board of Drectors of
.said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company.
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91F August 8, 2013 Note ublic
Commission 01013257 `
GRANITE RE, INC.
Certificate
TFf UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES
thatrtim f4lowing resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Grr%nite
ONE a Re, Inc-, and that said Power of attorney has not been revoked and is now in full force and effect.
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"RESOLVED, that the President, any Vice President, tie Secretary, and any Assistant Vice President shall each have authority to appoint
' individuals as attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
' bonds and otffer documents of similar character issued by the Company in the course of its business. On any instrument making or
evidencing such appointment, the signatures may lv affixed by facsimile. On any instrument conferring such authority or on any hand
or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other rgianrier reprodyyced;
' provided, however, that tke seat shall rat be necessary to the validity of any saarh instrument or undertaking."
I ITNESS WIH R 'OF, tlv~ undersig~sd s subscribed this Certificate anal affixed the corporate seal of the Corporation this
day of , 20t.
3 MAIL
Kyle P. McDonald, Secretary/Treasurer
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BACKGROUND:
The subject property is located at 9530 N Garnett. Improvements include installation a
sidewalk and installation of a fire hydrant.
FINAL INSPECTIONS:
Final inspections for the above infrastructure improvements were completed in November 2012
by the Public Works Department. The contractors have supplied the necessary two' year
maintenance bonds.
Additionally, the construction contractor and design engineer have provided the required as-
built drawings.
RECOMMENDATION:
Staff recommends acceptance of Christian Brothers Automotive, sidewalk and fire hydrant
improvements.
ATTACHMENT:
A. Ldcation Map
B. City Attorney bond approval letter and copy of bonds.
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CHRISTIAN BROTHERS AUTOMOTIVE CITY OF OWASSO
12/0,2
SUBJECT PROPERTY 111 N. Main Street
I~r _ ■ P.O. Box 180
Owasso, OK 74055
North
K 918.376.1500
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rico -B -and-on
From:
Lombardi, Julit
Sent:
Friday, November 30, 2012 3:22 PU
To:
Farris, Earl
Cc:
Hancwk, Brandon
Subject:
RE: CBA Owasso - Maintenance Bond
Earl,
1 have reviewed the Christian Brother's fire hydrant and sidewalk fronting maintenance bond at your
request. The Attorney-in-Fact signature is authorized, the surety is licensed to do business in
Oklahoma and the amount of the bond is well within the surety's underwriting limitation of
$1,259,432,000. Therefore, the bond is approved.
Julie Lombardi
Julie Trout Lombardi / City Attorney
City of Owasso
111 N. Main / Owasso, OK 74055
(918) 376-1511 (o) / (918) 376-1599 (fax)
Lombardi _,citoofowUsd.com
www.cityofowasso.com
Frcttn. Farris, Earl
Sent: Thursday, November 29, 2012 4:33 PM
To: Lftbardi, Julie
x Cc: Hancock, Brandon
Subject: FW: CBA Owasso - Maintenance Bond
Y ■
Julie, the project manager sent me this copy of a bond he is submitting and should be In my hands next Monday or
Tuesday. If possible could you please review and let me know if you have any concerns or comments. I will beglad to
■ send a copy o1the original when we meceive it. This bond is for Christian Brothers and we will not give a C/O until punch
list items are corrected and everything meets City Standards. if we need to wait on the original before review I am ok
with■that and I have informed Mr Ten Have that may be necessary. Thank you.
Earl Farr ■
Fro : Ben Ten Have mail • nh v cbac. m]
:'Thursday, November 29, 2012 3:26 PM
To., Hancock, Brandon; Farris, Earl
EM Cc; in m
■ Su ect- CBA O asso - Maintenance Bond
Earl,
y Please see the attached Maintenance Bond. The Surety Company will be overnighting me an original copy. I will get that
signed and overnighted to Brandon for Monday delivery. Brandon mentioned there was a patch of grass offsite that the
GC,k&e,Np and needs to re-sod. Please let me know if there are any other issues that the GC or CBA needs to address
before applying for the Cert of Occupancy. Thanks for the help. '
Regards,
x■
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Maintenance
I
PRIVATELY FINANCED PUBLIC ]WROVEMENTS
Bond No. 6SGF3394
U , THEREFORE, CONDITION THIS LIGATION IS SUCH that the Principal and/or' ■
%1M!f Ah inde •thebbligee for all loss that the Obligee may sustain by reason of any defective InateAlsr'•~
■o r Y anship in the privately fin ced public improvement which may become apparent during the said
kl period. Om L
NO , - • .
■ SIGNED, SEALED, AND DATED: Nov r 29, 2012.
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I "CBH Properti ' Owasso, LLC, Principal
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Attach Power of Attorney
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Dirmt inquirhNChims to:
POWER OF ATTORNEY THE HARTFORD
BOND, TW
One Hartford Plaza
Hartford, Cmnocticut 0616a
caU: 888-266-3488 or fax: 864-7l7-6835
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0ut ity Limits.
■ ■ BACKGROUND:
■ The subject property is located at 12375 E 86th St N in Owasso. Improvements include the
approach, sidewalks and waterline for potable water.
FINAL INSPECTIONS:
Final inspections for the above infrastructure components wee completed in November 2012 by
the Public Works Department. The contractors have supplied the necessary two-year '
maintenance bonds.
Additionally, the construction contractor and design engineer have provided the required as-
built drawings.
RECOMMENDATION:
Staff recommends acceptance of LakeRidge Shopping Center approach, sidewalk and water
system improvements.
ATTACHMENT:
A. Location Map
B. City Attorney bond approval letter and copy of bonds.
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BJECT
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LAKERIDGE SHOPPING CITY OF OWASSO
12/0-42
EREM~Ni SUBJECT PROPERTY 11 p O Box 180 Street
0 Owasso, QK 74055
North
918.376.1500
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Attichrr nts:
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LomAai'di, Julie
Ronday, September 24, 2012 3:31 Piet`
Farris, Earl
Letter and bond aKprovel
20120924150526476. pdf
"Earl, ■
r' 9 0t our req lest I have, review& the maintenance bond for the Lakeridge Shopping Center. The
Attgrgey-in-Fact signature is authorized, the surerty is licensed to do busigess in Ok;ah=a
x and..,the am5uRt of the bond is well within the surety's underwriting limitation. Therefore,
■ ~h~ bond ig app' oved.
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1034lie Trout Lombardi / City Attorney
■ ■ ■ x of Ohosso
iCI11l.-N. Tin / Owasso, OK 74055
(918) 376=1511 (o) / (918) 376-1599 (fax) '1 a it of assO.c cityof also.
■ --■-~-Original Message-----
, FrIII: Farris, Earl
')1 §efit: day, September 24, 2012 3:14 P.M
■ `Toi~'4dlad Julie
Supject: Leer and bond approval '
r ■
„ Julie, attached is a copy of the bond issued for Lakeridge Shopping Center. Could you please
■ ■ redteq7 and ~pt me know your thoughts. Thank you.
k, Ic
E_ art' Barris
■
-,---Or3linal Masse----- _
~Ftbt: - 'i f sso. ilto: ubli rk*s i ofaw ssaicom
■ S~t : a September 24■, 2012 2: a5
■ To: ~Vris, Eirl
1j` jtub4ect! Vesssge, from 'RNP00267332000F■" -
■ 'Th' E-mail was sent from "RWO0267332000F" (C9155).
■ ,
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Sca Date: 09.24.2912 15:05:26 (-0400)
Queries 'La: liyutbicwook i'ofowasso.-cop
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Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: GR22308
KNOW ALL MEN BY THESE PRESENTS, That we, Developer's Paving Company as
Principal (Developer and/or Contractor), and Granith Rea Inc. as Surety, and held and
firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of
Sixteen ThousaA Two Hundred Seventy-Two Dollars and 6Z/1 00'"'x`** ($1(t~72.62) toy
which payment will and truly to be made, we do bind oui%elves, and each of our heir,
executors, administrators, successors, and assigns jointly and severally, firmly by these
presents.
WHEREAS, the Principal will furnish a bond conditiondd to guarantee, for the period of
TWO YEARS after final approval of the LakeRidoe Shopping Center - 12375 East 86
Street North. Owasso. OK 74055 - Labor and Material for the installation of: 6"
Concrete Paving Approach = $4,665; 4" nGoncrete Sidewalks = $6,076; Water Line
X5,531.62, a privately financed public improvement, and acceptance of such by-the City
Council of the City o.Owasso, Oklahoma, agl~inst all defects in workmanship and
materials which may become apparent in such privately financed public improvement
during said period.
NOW, THEREFORE, THR CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public- improvement which may become apparent during the said *iad.
SIGNED, SEALED, AND DATED: SEPTEMBER 11, 2012
Developer's Paving Company, Principal
BY:
Granite Re, Inc., Surety
:4
S a r{ ■
BY:. f '`r; r , Attorney-in-Fact
7arvi'4,
Vicky
h : - F, PI
11V C. ty! - --L
SUBJECT: Public Hearing, Propsed,Zoning Code Text Amendment - Sections 810-850,
Planned Unit Developments
DATE: December 1, 2012
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an updated schedule for proceeding with the text amendment for Chapter 8 of the Zoning
Code, Planned Unit Developments and Overlay Districts.
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✓
Augult , 2012 - Presented the proposed amendments to the Owasso Economic
Development Authority (OEDA)
✓
August 14, 2012 - Presented the proposed amendments to the City Council at work
session
✓
August 15, 2012 - Placed the proposed amendments on the city website and city
Faceook page
✓
August 1 through 31 - Met individually with the Planning Commission members
✓
September 10, 2012 - Discussed the item at the Planning Commission meeting
✓
September 1, 2012 - Second presentation and discussion with the City Council
at work session
✓
September 13, 2012 - Second presentation and discussion with the OEDA
✓
October , 2012 - Planning Commission - continued discussion
✓
October 9, 2012 - Third presentation to the City Council at work session
✓
October 11, 2012 -Third presentation to the OEDA
✓
November , 2012 - Fourth presentation to the OEDA
✓
November 1, 2012 - Planning Commission - continued discussion
✓
November 1, 2012 - Fourth presentation to the City Council at work session
' ✓
December 10, 2012 - Planning Commission action
o
December 18, 2012 - Public hearing at the City Council meeting
o
January , 2013 - City Council action for approval of an ordinance
■
AMENDMENT REASON FOR THE PROPOSED CHANGE:
11 PROPOSED T T I CODE:
The proposed amendment to the City of Owasso Zoning Code will replace sections 10-850,
chapter 8, Planned Unit Developments with the new attached language.
PLANNING II
The Planning Commission recommended approval of the text amendment at their regular
meeting on December 10, 2012
H
PUBLIC HEARING:
The floor is openedi for public comment regarding this item and no action shall be taken. An
ordinance will be brought forth at the January 8, 2013 City Council meeting.
ATTACHMENTS:
A. New proposed Section 810-850 of the Owasso Zoning Code, Planned Unit Developments
r_
CHAPTER 8
PLANNED UNIT DEVELOPMENTS
8.10 INTRODUCTION AND PURPOSE
A Planned Unit Development (PUD) is a special zonir overlay that provides
alternatives to conventional land development. Upon approval. comes a
supplement to the existing zoning of the subject property. A PUD so means of
encouraging creative development of Land and propertes projec - t is often
upseen in conventional development. A PUD shall not be seers 'rcumvent
the zoning and suhdivisions regulations of the City of Owass the l for
intelligent, well-planned, and quality developments that t Owassp xisting
neighborhoods and context of the surrounding area. A PU lekibility to allow
for the development on properties with unique physical ch 'stics by promoting
innovative design end providing guidelines which ens that de nt is beneficial
to thr City of Owasso's future -growth. While g ' 's'ty iven to provide
special restrictions which will allow development no mitted, procedures
are established herein to ensure against rri f the f s exibility.
8.10.1 GOALS
Because PUD's allow greater
zoning, there are specific gc
All PUD's shall be evaluated-A
1.
Maintain and
w„ 2.
Provide Oppc
3.
Maintain and
4.
Encourage 4
5.
Preserve and
6.
Promote Con
7.
Inspire 1JUAM
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the C
for U
would be allowed with the base
implished with each application.
lish the following:
in Owasso
TIMat Otherwise Could Not Occur on the Site
dgfuL Open Space
ompatibility with Surrounding Development
htful Development
lent of Strong Neighborhoods
fond Conventional Development
CharaCtelistics of the Land
Ft UD may be submitted for any parcel of land located within anyneral zoning
rict oar combination of general zonirl] districts within the Owasso City Limits.
In all cases, the PUD will be reviewed as to the proposed location and character of
the uses and the unified treatment of the development of thLL tract. The
regulations of the general zoning district or districts remain applicable except as
specifically modified pursuant to the provisions of this chapter.
2. Approval of a Conceptual Development Plan is required prior to development of a
PUD district. Conceptual Development Plans are subject to recommendation by
the Planning Commission and approval by the City Council.
8.20
3. This PUD chapter shall complement the other sections of the Owasso Zoning Code.
In instances where the requirements are conflicting, the Community Development
Administrator shall determine the correct action.
The Conceptual Development Plan shall be submitted
for rezonimg.
MINIMUM STANDARDS
a request
eqlff and with unique or
lopn~ent that
be, ssary to cluster
ropwmed, additional
i aintain useable open
the existing conditions of
~t~hhue: s s area of the tract, which may
s o provide an overall .gross density
nits per acre. The, oss density
D Design and Intent Statement.
De - A resident( PUD shall not exceed a gross
iwel units per acre for single-family residential
development propose a density higher than five (5)
ratification shall be provided explaining the rationale
itional amenities shall be provided to mitigate the
Jl Vi(25) dsidenthd densities - Multi-family densities shall bi consistent
of the Owasso Zonir Code and shall not exceed a maximum of
units per acre foss density. Any proposed development that
V C7
.n "over 25 units/aci! sh l l provide an explanation of why the higher
rnsity would be appropriate and how the additional density would be
itigated. All multi-family residential developments shall be accomplished
rough a PUD.
B. LAND USE PERCENTAGES
In any residential PUD, at least 20% of the gross area of the tract should be
devoted to open space, common areas or amenities. fthts-of-way and utility
easements on individual lots shall not apply to open space calculations. If at least
20% open space cannot be achieved, the project may be required to provide
additional amenities to those required in section 8.20 L. in order to mitigate the
redaction in open space. Because all PUD projects are unique, the administrator
DENSITY
By their very nature, PUD's 'ire designed to develop
unusual, natural or man-madb conditions. In
makes uce of and preserves such unique featu
density within developments. If clusterin of
amenities shall be provided; the desig al pro
space; and a layout shall be provide ple
the site.
All PUD's shall calculate
include flood plains, rigt
for the project that st
calculations shall be Dro
2
shall determine if additional amenities are required in relation to the amount of
open space provided.
IIO
C. PRESERVATION OF TREES AND OTHER NATURAL FEATURES
PUD's shall be designed to preserve and enhance the existing physical
characteristics of the land and the natural vegetation that exists on the land.
Projects that require clear cutting or denuding of large tracts of land for
development are discouraged. Trees in exces of eight (8) inches in caliper shall
be preserved and worked into the overall Uesign of "the proje „unless the
applicant can provide substantial justification to rernvve trees. Tree
preservation credits shall be applied to all landscaping additional
landscaping-shall be required for projects that rem xc healthy
. QWW.%.. jow
vegetation.
D. SCREENING AND BUFFERING 1 ,
Screening is an important part of any PUD propbsgl, espec hen incompatible
uses are proposed within the PUD, or exist in addhgal devel ts. Screenir
may be employed in the form of:
1.
1. Fencing -Wood fencing shall have sts p e inside.
2. Walls - Stone, brick, split-faced lt rative materials shall be
aced.
3. Berms - Berms may be used in co getation or fencing to
achieve the desired resul -
4. Vegetation Vegetati mechanism that can be
efficient and aesthet' pleasi ny cases, leaving, the natural
vegetation as a means: nin ieves the desired results.
5. New vegetati may be p d t also achieves the intent of this
section. Mate and sizes etation shall be provided with the required
Conceptual Dev nt Pla nd conform to Chapter 20 of the Zoning Code.
Buffer yards s at all boundaries of the PUD where higher intensity
or higher dens- s om'existing tracts that are of a lower intensity or
density. is may be 5000 SFIols adjoining an existing single family
eto 20,000 SF lots. Buffers shall vllry in size depending on the
r n of the development, but in stall be a minimum of 20 feet in
X e Qrt and screening is required in buffer yards.
Ves at PUD's shall contain decorative fenicinolong adjacent arterial
oadwa -and shall also contain larluage covering the lor#term maintenance of
ncir If wood fencing is to be used, decdrative columns of rock, brick, split
lock, or similar permanent material sha{l be used at regular intervals.
E. TRANSITION OF USES
Great care shall be given as to the location of the more intense uses or densities
within the PUD. Transition shall be achieved when gpssible by placino less intense
W F uses along the perimeteP of the PUD area with more intense uses near the center
of the PUD. For example, if a PUD is proposed in an area that abuts mostly
acreage lots, the PUD should place larger lots meetinWIRE or RS-1 standards along
the perimeter and move towards smaller lots within the core of the PUD area or
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along arterial streets. If transition cannot be achieved, h large and well-vegetated
buffer should be provided.
F. CONCEPTUAL LANDSCAPE PLAN
Each PUD shall require a landscape concept plan at the time of submittal. The
landscape plan shall depict general locations for i6ndsclliping, but shall not be
required to go into great detail on the conceptual plan. Trees, however, shall be
shown on the conceptual landscape plan: Mo5~ee detailed landscape lams may be
required in the later stages of the development process in confor with the
City's adopted landscape requirements, or-1 if the Adminis or Planning
Commission deems it necessary. - ■
G. ADHERENCE TO CITY LANDS CAPE REQUIREMENTS
All adopted landscape requirements shall be met by a D. PUD sh rovide
landscaping that exceeds the City's minimum'requir der to eat the
goals
ur
ose
and criteria qutlined in the PUOFordi
, p
p
,
nance.
H. SITE DEVELOPMENT
1. Low-Impact Design (LID) Criteria
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All PUD proposals are encoura rjpora techniques. Utilizing LID
techniques can greatly reduce i r cos nd can be incorporated into
common areas and open spa ssibilities are: Bio-retention
areas (rain gardens), Gr le paving or drivewAys, Cisterns,
Vegetated swales, an r action. All PUD's are encouraged
-
to define how LID pri _ shall p ed.
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2. Grading and S' , Distu
PUD sites shat he denud it vegetation. Great cillee should be given to
developing dra nd jr' ng plans that incorporate nKural areas and
preserve t and vegetation `bf the PUD' area. All creeks or
perennial ve a minimunil~ of a 20 foot undisturbed buffer
measured of the stream or c eek bank and shall bt included into
the 6 f whenever possible.
■ r
e ity, State, and F deral Requirements
a and draina
lans shill meet all Cit
Steele -and F
d
l
ge p
y,
e
era
~r is 16
1
~►RKIN AND CIRCULATION
eveloper shall provide plans that depict the safe and efficient movement of
les throughout the PUD. For any PUD that proposes more than two-hundred
00) residential units, a traffic studylshall be provided to the City of Owasso for
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review. All Federal, State, and City regulations shall be met by the PUD proposal.
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All parking areas, drivewayVor other means of vehicular access shall' be designed in
accordance with Chapter 9 of the Owasso Zoninj Code.
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J. OPEN SPACE
At least 25% of the provided open space shall be developed and maintained for
active or passive recreational activities. The remainder should be kept as
marshland, wildlife areas, woodlands, creeks, etc. At least 109 of the above
reference area shall be out of the floodplain (100-Year) and floodway.
K. COMMON AREAS
Common areas pr9inote social interaction and help to create a sense of
community. Common areas shall be provided throujghout the deve nt for the
use and enjoyment of the residents of the surrounding area. `
L. AMENITIES REQUIRED I `
Any residential PUD development shall providlat least men each
of the catfgories from the Table 8-1. t
1) For any residential development that proposes a ge ity of more than
four (4) units per acre, one an additional nit from teary shall be
required for each 0.5 units per acre over 4.
r 2 A developer may propose any a ' y n 'd on the list and an
explanation of what categoryh 1A f rider. The Community
Development Administrator, t _ ' 4 nii tommi 1 n, or the City Council shall
determine if an amenity is accep r,
J
3) Amenities may be co a park/recreation areas. (i.e. pool
with a club house ark a i ,basketball court, playground, and
walkirj& trails).
4) Park, and rec n areas' placed in a centralized location within the
devlopment so ~COnvenie rid accessible.
5) Any standi - f re or pond shall be re-circulated through b fountain,
waterfall, .a ation device. This requirAment applies "toAny storm
reten maintains .a pool: elevation of water.
y
g.
. : t `t 'll have lord-term maintenance requirements that should be
future Home6wners Associations. Appropriate language should
that clearly states that mai ntename shall be covered by the
dev r until the turnover date as V1 scribed in Section 3.14 of the
Subdivision Regulations. The developer shall create such legal entities as
propriate to undertake and be responsible for the ownership, operation,
nstruction and maintenance of private roads, parking. areas, common fable
open space, community facilities, recreation areas, buildings, li#htir% security
■ measures, and similar common elements in a Planned Unit Development. Said
responsibilities and ownership of these areas shall be clearly articulated in the
covenants for the development.
7) Amenities approved as a part of any PUD, should be installed prior to the
completion of the entire project. At least one (1) amenity shall be installed by
the time 25% of the lots are developed andiall amenities should be installed or
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completed prior to 75% of the lots being developed. No building permit shall
be issued if a development does not meet these amenity requirements.
TABLE 8-1, REQUIRED AMENITIES
P
CATEGORY
AMENITY FEATURE
SPORTS FIELDS, TENNIS COURTS, BASKET COURTS,
ACTIVE RECREATION
VOLLEYBALL COURT, DISC GOLF COURS TE FACILITIES,
BIKE PATHS, HIKING TRAILS, GOLF F
STOCKED FISHING P%41), NA I C 2VE AR FS OF AT
LEAST 2 ACRES, HORSE SHOD PI bLIFE VIEWING AREA (IF
PASSIVE RECREATION
ADJACENT TO PRESE HABITA P GROUNDS,
EQUESTRIAN FACILIT( 10 , WALKING PATHS
OR TRAILS, PEDESTRIA REENS AND COURTS
DOG PAR ;AREA { VILLIONS, OUTDOOR
PUBLIC GATHERING AREAS
AMPHITH ;GAZEBO, BBQAREA, DOCK
AR N, PARK AREA
FAMILY RECREATIONAL AREAS
LOT;' , SWIMMING POOL, PLAYGROUND
M. CONS
ISTENCY USE P N
Any proposed eveloped in accordance with the adopted Owasso Land
Use Master Pl all meet the Goals, Objectives and Action Strategies
la
stated within N. - lro6v I SURROUNDING DEVELOPMENT
l des
h igned in a man ner that is compatible with the surroundir#
e e area. If the proposed development is not in character with the
rea, the PUD shall show how the development can be screened or
niques that will mitte the incompatibility.
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8.30 PRIMEDURE
A. PRE-APPLICATION MEETING
A pre-application maetinj is required prior to submitting a formal -application for
the proposed PUD project. This step offers the developer a chance to meet with
City staff to discuss ideas related to the development of a PUD on 'a' pieod of
property. City staff from different departments shall be available to discuss the
■ project, answer questions lind provide information to the developer.
I
iSL'
,goats, purpose and standards of the PUD outl in
,
n available Piannir~; Commission Agenda.
C. TECHNICAL ADVISORY COMMITTEE (TAC)
B. SUBMITTAL OF DEVELOPMENT APPLICATION
1. After submittal of a completed PUD application packet with all required
information, the Administrator shall provide a professional review of the
project and shall assist the developer in understanding the PUD process.
2. The Administrator shall require sufficient detail in the Conceptu .Development
Plan to provide an opportunity for the reviewing bodies to informed
decisions and evaluate compliance with the aQplicable approve
3. The Administrator shall provide recommendations
additions to the PUD that would make the projec
completion of a successful application, the PUD
1. Prior to the Planni Commissi city was
Committee (TAC) shall revi the osal
documentation. , D
2. The TAC shall provide
engineering„ planning, pr
3. All TAC comments s>
reviewed by tW. Lannir*.
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by the developer prior to the PUD being
or City Council.
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D. NEIGHBORHOOD E
A neighborh A een the applicant and adjoining property owners is
IB strongly en oduce the project and listen to any concerns of the
citizens.- is held, City Staff will be present to answer procedural
~I C' tions, but will otherwise observe and'' report on tale
cuss l the meeting N+eighborhogd fneetinjs should be held at least 1y4
al or to the project being heard by the Planning Commission. It is
so' that developers provide the Homeowners Assedations of
rroun neighborhoods with a copy of the proposed development plans.
E. NING COMMISSION
e function of the Planning Commission is to listen to public concerns, afford the
applicant or his or her designee an opportunity to make a formal presentation
regarding the project, review the project for conformity with the requirements of
this ordinance, and to offer suggestions regarding the project desi#n as it relates
to impacts to adjoining properties. It shall be the duty of the Planning Commission
to review each PUD prior to consideration of the City Council.
4
Ph the
U
s or
. Upon
k nii)ct
Technics! Advisory
and all supportir
develo~r regarding utilities,
At the Planning. Commission meeting, the applicant or his or her designee shall be
present and shall present a conceptual development plan and such other narrative
or other graphic information pertinent to the City's initial review and evaluation of
the potential of the Planned Unit Development proposed. At the Planning
Commission meeting, the applicant or his or her designee and interested citizens
will have the opportunity to discuss the merits of the Ptanned Unit Development
proposal. The Planning Commission will assess the proposal in 4t of ordinance
guidelines and will take fiction after weighing the recommendations of the Staff,
the applicant's presentation, and the community's response Planning
Commission shalt review each application using the following prA
1. Planning Commission Action
rmity
a) The Planning Commission shall review each P i 'on foTtDprnoccess
to this ordinance. The Planning, Commission a ollow identified in section 1330.3 of the Zonivode.
b) The Planning Commission shall study t _U lication, taking
into account the recommendations of It eview criteria and
other applicable standards in rdinan t Manning Commission
determines that the ordinan ing t in certain areas, then they
may make suggestions to ti d t smit the suggestions to the
City Council as part of their F nning Commission shall hear
from the general p developer in discussion of the
project.
c) The Planning Cori Nth cuss .any potential issues that they feel
the projec has antions that may help the project meet the
goals, pur W anentified in this chapter and this information
shall be tr Council.
d) The Pt o 'ion shall haave 90 days to act on a PUD application
from - the submittal to t1w Community Development
fter„ 90 days the Plohning„Commission cannot render v
- ,I ll requested docum6ints and information provided by the
e applicant may proceed to the City Council for consideration.
he applicant in providing materials of documents to City staff
l t be canted towards the 90 ,daYS. Requests for changes and/or
ianal materials by the Planning Commission shall not be counted
t ards the 90 days. The 90 day review period shall only consist of time
when an application is complete, the item planed on the agenda; and all
' requested materials or information have been provided.
r F. CITY COUNCIL
The City Council shall make the final decision on any PUD application. A final PUD
plan shall be approved along with an Ordinancg. The approved ordinance and PUD
development plan shall dictate a4 future development on the subject property,
unless the PUD is amended or expires. ,
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The City Council shall use the information provided by City staff, the
recommendation from the Planning Commission, input from the public and the
applicant to make a decision as approve or deny and proposed PUD.
1. The City Council may add conditions to the project that they feel are necessary
to meet the intent of the PUD Ordinance.
2. Should the City Council require more information; tha item ca tiled to a
future meeting. If any mttjor changes are made to the plans o ~ information
is brought forward after review by the Planning Commiss' ity Council
may ask that the project return to the Planning, Commissi r
3. All conditions imposed by toe Council shall bec i --and s met
before the project maiy proceed.
4. All planned development districts approved i dance- rovisions of this
ordinance in its original form, or by subsegU, me reto, shall be
referenced on the zoning districts map, anal a anned development
districts, together with the cat f use'rmitted therein, shall be
maintained in the Community aeve Depa t.
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"PJ
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PUD Process
Pro-application mreting, with Planning
e
=46 It rpf
Submittal of application pihcket with f s I
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if
:s
■ ■ {y7 f' CC~1 LJI
plicati6% reviewed and public hearing
^i 1J 1
scheduled
R
SP9 ■ R, , 4
v ;ry 5,r`,
Notification prepared for newspaper and
property post with a s f1 ~4t'
Ci f{ - ~ 5f 1
ILL '
Pre-Application Meeting with Planni Staffr~ J `
iy '.y1Li L~.,m
I
Techni T Advisory C mitt -
F1 11.
• n so.Iv ck
Planning Commission Hearing
City Council Hearing
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Final itction ,and
ordinance p red
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8.40 TIMELINE, EXPIRATION AND AMENDMENTS
B.
A. VALIDATION
A PUD shall be validated once any portion of the property has been platted and
recorded or a building permit is approved.
ZONING ORDINANCE
Because a PUD is a zoning action approved through City Council by
City shall file the ordinance approving the designation of a PUD o
with the County Clerk's Office upon platting and recording an
EXPIRATION
For any PUD in which there has been no building
the property platted after five (5) years since a
PUD shall W considered null and void and sh
Planniln Commission and City Council for consi
on the property. Upon approval of the PUD by q
shall transmit in writing the date by which the PUI
with underlying zoning. The underlining zoning of
PUD overlay shall expire. ,
CONFORMANCE WITH CURRENT
Expired PUD's shall be requi
ordinances, and developer
EXTENSIONS
An extension may be
year expiration
(2) additional year
the extension no le<,
date. Said letteRE6
regulations,
e 'inistrator for PUD's that are nearirq, the 5
tended one (1) time for a maximum of two
`l er is submitted to the Administrator asking for
) (2) months prior to the five (5) year expiration
the following:
rho changes to the original PUD approved by the City Council.
by which a portion of the PUD will be platted
eloping, party or an individual who has legal authority to
heir behalf responsibly to ask for and sign the letter of extension.
hen sought 'and granted, said PUD shall be considered expired.
f the property has been platted nor any building permit received by
,y Development Department, within the two (2) year extension period,
expire and a: new PUD application must be submitted.
8.40.1 AMENDMENTS
sign
if no
If no
the
said
There may be instances when a change or amendment to the original PUD is necessary
or desired. In these situations, the magnitude of these hmendrnents is considered.
There are two types of amendments that can occur with a valid PUD, a major
amendment and a minor amendment. If amendments have been made, then a
Pt nce, the
of lend,
of the PUD.
or &n ' n of
ity C ncil, the
It back before the
y development
e Administrator
UD's are approved
not expire, only the
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IF
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determination shall be required as to whether or not said amendments constitut&a
major or minor plan chanp.
A. MAJOR AMENDMENT
A major aroendment is described as a s%hificant change that increases the density,
intensifies the use, redistributes uses, or creates inconsistencies with the
character of the PUD that was initially approved. A major amendment shall
proceed throtgh the entire PUD process as outlined in this chapter. The
Administrator shall determine if the changes to the PUD meet tW_teria for a
major amendment, is an appropriate char>f, and will maintai - pint of W tot
was approved in the original PUD. Modifications from the pre ' proved PUD
plan shall be deemed by the administrator to be a m ' if send
modifications cause one of the following to occur: r
1. Increase the total number of dwelling- units by„ rcent (10%);
r
2. ReIuce the amount of common open space rce from what was
originally approved;
3. Substantially change the location o n multi ily non-resiAential areas
as shown on the -approved PUD
Example: An approved 100 _ cres fqqr office, 10 acres for
commercial, and 70 acr s ngle family. If the amendmerg
prq~' ses to move the me ar , awther location within the PUD
■ then it world be del be a or- endment.
1
4. Eliminate a proposed u t s apProv@d with the original PUD that
substantially es the ch of the project;
x
5. Change the
adjoining re
minor stre
a f the access pointl into the PUD or connections to
tia lopment. Modifications in the location or design of
cs, alleys, or facjUties for water eod for disposal of
tewater internal to,, the development shall not be
or amendwnt; ■
■
limination of a recreational feature that was identified in the
D, without rgplacing it with an in-kind feature.
WLAppeat from the Administrators decision that the changes to the PUD construe a
iMpubr gndment shall be made in writing by filint. a notice of appeal to the
PbnninA Commission within ten (10) days of the Administrators decision. Said
appeal shall be heard a regular meeting of thw Planning Commission,,at which time
the applicant may defend his propacat. Appeals shall not require public
notification.
C. MINOR AMENDMENT
■ Small changes that still meet the intent of the ordinance, do not increase the
■ density in excess of 10%, are consistent with surroundirlg development, and do not
K
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e
pose a threat to the health, safety, or welfare of the City of Owasso chn be
administratively approved as a Minor Amendment. Minor amendments may also
include relocation of landscape areas, parking;areas, drive aisles, or other similar
changes that are minor in scope. Or
1. Minor amendments shall be approved administratively. DepeQding upon the
nature of the amendment, the Administrator may be require the PUD to op
before the Technical Advisory Committee (TAC). #
8,50 CONCEPTUAL DEVELOPMENT PLAN -
w
A. CONCEPTUAL SITE PLAN I
The required conceptual plan shall be a readered pla c ly art the
overall concept of the PUD. Figure 8.2 illustrates a _ e cone ual site
plan rendering. The site plan shall include the entire P , and may include
site plans of smaller areas to provide more spec' ' it if th o rpent is large.
1. The site plan shall include, 8t a minimum, the
a. Name of the proposed develop
1. WM
b. Name and address of the pro o
nd cIlMoper
c. Name of the preparer of the;
r ;'d. Graphic scale drawn at l n 1:100, a north arrow, date of
preparation, and a _ p outlining the location of the
development in re - o rrrd within 1000 feet schools And other
landmarks. The Co n here th ~velopment lies shall be depicted
e. Legal description of t
f. Total 6creaof the tat acreage of the proposed area to be
improved, a age of o space
g. Location and n fabutting subdivisions and City Limit Lines
h. Wooded w s, waterways, floodpWn and Roadway, ponds and
other n1tFI -
1I
000611 proposed streets
of the development depicted in gross density figures (Foss
of the entire development) r
dentification of all land uses within the PUD shall be depicted.
of all amenity locations, detention areas, open space areas,
Ge al location of parking areas for non single-family areas
in.Depiction of any proposed walkirq trails, pathways, and buffer yards,
1including fences
Notation on the plan of how wide the buffer yards will be and how they will
be landscaped
o. Location and type of amenities provided
1: 11. H
C•-<
13
VMS
W.
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Figure 8.2
Acceptable Conceptual Development Plan
L' M
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B. CONCEPTUAL D LOPMEN - HE PRELIMINARY PLAT
'Should a conceptu lopment provided that ,does into sufficient detail
necessary for submittal r4timiri ry plat, the plan may fie used as the preliminary
plat for the PUD he conceptual development plan is to be used as the
preliminary platt n all of the required elements for preliminary plat
approval outlined'
regulations of the City bf Owasso. If the PUD is
approved wj i hat is sufficient to b&- used as a preliminary plat, the
ap ' ant _ the final plat stage. It is not required that the entire
fed, only the portion the applicant intends to develop
is 1y, the conceptual site plan can be used as the actual site
s la or velopment if it has TAC comments that have been addressed. If
to pt' uncharged, additional TAC review will not be required.
8.50.1 DESIAWAND INTENT STATMENT
>_x
A. REQUIREMENTS
The design and intent staatement shall clearly articula46
te the vision for the proposed
development and shall identify key elements of the project than justify using a PUD
• approach over conventional zoning.
1. At a minimum, the design and intent statement shalt include some basic
elements, listed below:
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x
p. Overall project statement of proposed use *A intent.
q. List of the proposed land uses includir residential densities
r. List of all parties involved (applicant, owner, went, plan preparer)
s. Thorough narrative explaining why the development is appropriate, how it
complies with the PUD ordinance. The applicant should explain how the
PUD is consistent with the gohls, purposes, and standards listed in this
chapter.
t. A statement regarding the compatibility of the proposed d Qpment with
the surrounding area. The statement should add 'uffer zones,
transition, screening, types of materials to be use footw of
structures, .
u. A table showing how the proposed t; UD will.., rom bulk
standards, with an outline of what sections he ing or ce or
subdivision regulations that tire PUD seeks reli
v. An outline of the covenants that will govern the ft and information
about the development of a Homeown sotiati how they will
govern the common areas.
w. An anticipated timeline for developmen_ nclude a phasing
plan. _
x. The= PUD's consistency with t Lan a Master Plan.
Sections 8.50.2-8.59 Reserved - I W1,
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PC-ty WI 2~?--71
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry Langford
Director of Recreation and Culture
SUBJECT: Owasso Softball User Agreement
DATE: December 14, 2012
BACKGROUND:
1) Enter into more structured agreements with sports facilities user group organizations
2) Achieve financial transparency ~i the operation of the City's sports venues
3) Achieve better fiduciary responsibility to the City's constituent taxpayers
In December 2010, the City Council approved a user agreement for the operation of a youth
7 baseball program utilizing city owned facilities. At that time, it was publicly discussed that staff
intended to seek user agreements for youth softball. Later, the staff began developing a new
user agreement for the City's softball facilities, using similar language from the baseball user
agreement and information obtained during discussions with the current user group.
On November 6, 2012, staff recommended the authorization for the City Manager to execute an
agreement with the Owasso Girls Softball Association, for the purpose of managing City of
Owasso softball facilities and activities. The item was tabled for further discussion at the next City
Council Work Session.
At the regularly scheduled City Council Work Session on November 13, 2012, councilors
discussed and recommended the user agreement add additional language to include a
mission statement, specifics on support of Owasso businesses, an increase in insurance coverage
in an amount not less than Two Million Dollars ($2,000,090), and the requirement of a volunteer
oversight Board of Directors committee.
Staff made recommended changes to user group agreement directed by City Council. At the
regularly scheduled City Council Work Session Meeting on December 11, 2012, staff presented
and discussed user agreement amendments and added changes.
COMMENT:
AGREEMENT: PROPOSED USER '
RECOMMENDATION:
Staff recommends authorization for the City Manager to execute an agreement with the
Owasso Girls Softball Association for the purpose of managing City of Owasso softball facilities
and activities.
ATTACHMENT:
Proposed Youth Softball User Agreement
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The parties to this Agreement shall be the City of Owasso, Oklahoma, a municipal corporation, ■ ■ ■ ■■ir
("the City") and Owasso Girls Softball Association ("OGSA"). ■ ■ j L
1
ASSO GIRLS SOFTBALL ASSOCIATION MANAGEMENT USE AGREEMENT
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8. TOURNAMENT SCHEDULES; Tournament schedules shall be provided to the City by
OGSA PRIOR to the N ginning of the softball season. There will be no limitation on the
number of players participating in the league.
9. PLAYER PEES: OGSA shall not change its current player fees for the duration of this
Agreement without 60 days notice and approval from the City. A current fee schedule
will be submitted to the City upon execution of agreement. Scholarships shall be
provided by OGSA to players who meet that organization's criteria for financial hardship
and need. OGSA shall annually provide to the City a list of all league and tournament
player fees as well as the number of scholarships awarded by OGSA for that year.
s
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13. MAINTENANCE STANDARDS: OGSA agrees to maintain the high quality of
playing surfaces on all softball fields at Owasso Sports Park in good working order
sufficient to ensure safety of the players, spectators, coaches, managers and all other
officials and personnel at all times. ■
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IN ViITNESS HEREOF, the parties have caused this Agreement to be executed on the date set
forth below.
Executed the day of , 2(,
CITY OF OWASSO:
Doug onebrake, Mayor
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Attest:
Sherry Bishop
City Clerk
1Ipproved as to Form:
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46 ity Wi out Limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Daniel Dearing, P.E.
Senior Civil Engineer
SUBJECT:
Recommendation for Contract Award
Three Lakes Channel Repair Project
DATE:
December 14, 2012
BACKGROUND:
The Three Lakes Channel is located behind several businesses fronting the East Service Road
from E 76th Street N to E 86th Street N. It is also known as the Three Lakes Tributary to Bird Creek,
Tributary 5A and is a historic channel that was modified with each development that occurred
adjacent to it. The limits for this current project begin at an existing concrete channel directly
behind Pruitt's Auto Collision and end at the concrete box culvert at E 83rd Street N.
The channel was platted as a part of Three Lakes Industrial Park and Three Lakes Addition and
abuts Woodstone. The Three Lakes Industrial Park platted a 55' drainage easement with the
westernmost 15' being a shared utility easement. The lot in Three Lakes Addition contains a 30'
drainage easement, and the adjacent property in Woodstone contains only a 15' utility
easement.
The conditions of the channel have dilapidated immensely. Through the processlof erosion and
silt deposition, the channel has portions outside of the existing drainage easement.
Embankment erosion has exposed an adjacent Sanitary Sewer manhole contained within the
Woodstone utility easement and endangers the stability of the adjacent structures' should
■erosion migrate the channel further outside the easement. Sanitary sewer service line crossings
across the channel have become exposed risking potential sanitary sewer overflow directly into
the channel. Current conditions have limited access to such a degree that staff does not have
the capability to get equipment into the channel for maintenance needs.
■ The channel is contained within the 100-year (1% annual chance flood) FEMA floodplain. The
' ~jurrent conditions have caused a rise in the 100-year floodplain elevations along the entire
length of the proposed project from a range of 0.18' to 1.43' higher than the mapped 100-year
floodplain elevations established in August 2009.
ENGINEERING AND DESIGN:
In 2012, staff began the analysis of the channel and created a preliminary design concept that
would address all issues within the channel. The proposed project will place the channel back
into the drainage easement, stabilize channel embankments, remove silt deposition, protect the
existing sanitary sewer manhole, remove exposed sanitary sewer service line crossings, protect
the surrounding structures, reduce the floodplain elevations a range of 0.29'-1.68' below the
August 2009 mapping elevations, and provide access for future maintenance.
The channel falls under the jurisdiction of the U.S. Army Corps of Engineers restricting the type of
repair work for the channel through their environmental permitting process. In February, staff
began the U.S. Army Corps of Engineers permitting process, which was completed at the end of
August 2012. Plans have been adjusted according to the permitting requirements and the plans
were completed in October 2012.
SOLICITATION BIDS:
In October 2012, the engineering design was complete and an advertisement for bids was
published in accordance with state statutes. A mandatory pre-bid meeting was held on
November 9 and bids were opened on November 20 with a total of three contractors submitting
bids.
FUNDING:
Funds are available for this project in the Stormater Management Fund.
■ RECOMMENDATION:
■ ■ Staff recommends award of a construction contract to Tri-Star Construction LLC. for the Three
Lake Channel Improvements in the amount of $623,882.25.
ATTACHMENT:
A. Site Map
B. Bid Tabulation
C. Contract Documents
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BIDDER
LumpSum
Base Bid
ALT #IA
ALT #111
ALT #2
ALT #3
ALT #4
ALT #5
Total Lump Sum Base
Bid & Alternates
TRI-STAR
Construction, LLC
620,682.25
$40,936
$40,936
$3,200
$1,800
$92,724
$ 7,500
$817,774.25
Earth Smart
Construction, Inc
$660,468.25
$38,012
$38,012
$9,600
$2,800
$30,400
$16,000
$795,292.25
MK Excavation
$768,587.60
$54,094
$54,094
$7,040
$6,000
$25,840
$20,000
$935,655.60
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract uets.
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AGREE MEN
0304 00300 - Page 2 of 14
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ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the 'Work.
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AGREE T
0309 00300 - Page 3 of 14
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6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR
6.7 CONTRACTOR has obligated himself1herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for one (1) year after the project has
been accepted by the OWNER.
' 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a■
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
■ CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following: n
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A", "B", !IC" "D" to this Agreement.
and 7.3 Advertisement for Bids (Section 00100).
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7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.12 Maintenance Bond (Section 00420).
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7.13 Statutory payment Bond (Section 00430). P
a~CT
0309 0030,0 - Page 4 of 14
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"A 1 7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 27, inclusive, and Standard Drawings.
7.21 Addendum Numbers to _J, inclusive.
~y 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages to
inclusive).
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
Thge are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only %e altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Teams used in this Agreement which are definen the General Conditions shall have
+ the meanings indicated in the General Conditions.
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IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has en delivered to CONTRACTOR, the other belongs to O . All
portions of the Contract Documents have been signed by OVvlt\MR and CONTRACTOR.
This Agreement will be effective on W r- l Z
OWNER:
By
(SEAL)
„ ATTEST:
i .
Address for giving notices:
f .
CONTRACTOR:
By
(SEAL)
Title
NE
AC Rvf-1,
1 0309 00300 - Page 6 of 1
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a_i?tY;w The Honorable Mayor and City Council
• City of Owasso
FROM: Christopher A. Garrett
Fire Chief
SUBJECT: Purchase of a New Ambulance
r DATE: December 14, 2012
■
BACKGROUND:
It is the practice of fire department administrators to routinely inspect and evaluate the motor
fleet, and develop a subsequent budget strategy to ensure the department fields a fleet that is
safe and effective. The project team and fire department administrators conducted an
evaluation of the current ambulances and their condition and, based upon the results of that
evaluation, administrators are proposing the purchase of a new ambulance.
I. At present, the fire department operates three initial response ambulances and one reserve
ambulance from three fire stations. The initial response ambulances have been reconditioned
and remounted throughout their service life. The reserve ambulance is a model year 2094 and is
the oldest ambulance in the fleet.
The model year 2004 E-350/Med Tec ambulance was purchased in 2007 to serve in a reserve
status as a short-term solution after Fire Station No. 3 was made operational. This ambulance
was used by the vendor as a demonstrator model prior to being purchased by the City of
■ 6 Owasso; thus, it was not built to the long-term service life standard required for Owasso Fire
Department ambulances. This ambulance is nearing the end of its effective service life, even as
" a reserve ambulance.
■ ii V
I ■ FItOPOSED REPLACEMENT:
It was 0 determined that the 2004 E-350/Med Tec ambulance should be replaced with a new
gr;bulance during this budget cycle and move the 2005 ambulance to a reserve status. In
anticipation of the remounting of the 2005 ambulance in FY2014, administrators plan to keep the
2004 E-350/Med Tec ambulance to use as a reserve ambulance while the 2005 ambulance is
undergoing its remount process. Following the completion of the remounting process, the 2004
E-350/Med Tec ambulance will then be transferred to another city department or surplused.
The project team determined that the current module design provided the safest environment
ifor the crew and patient, as well as long-term service life and operational functionality.
Additionally, the purchase of a dependable, properly engineered chassis was a critical factor
for the vehicle's service life and ride quality. This chassis should: provide comfortable ride
quality, be emergency service rated for durability, be adequately built to hold the anticipated
gross vehicle weight, and be manufacturer supported with a locally stocked parts inventory and
a medium to large truck service department.
I PROCESS:
I (MODULE I,):
The Taylor Made proposal indicated they would provide a module for $122,253.00, which would
meet 275 of the 275 specified bid criteria. To exercise due diligence, members of the project
team visited the Taylor Made manufacturing facility In Arkansas. While at the facility the team
■ reviewed the manufacturing processes, parts inventory, and product quality.
The end product specified in the fire department's Request for Proposal would require Taylor
The project team conducted research among current owners of Taylor Made ambulances and
found a three page Council communication document from the City of Des Moines, Iowa which
detailed numerous problems such as: "failure to meet specifications, inferior design, poor
workmanship and inferior materials render the vehicles unsafe and denies the City of the full use
for which they were purchased." In a memorandum from the Broken Arrow Fire Chief to his City
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BID SUMMARY:
Bid Option i : Bid Option 2: id Option 3:
Chassis Only Module Only Chassis and Module
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Exceliance I No Bid 225,334.00 1 $289,728.
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TO: The Honorable Mayor and City Council
FROM: ronce L. Stephenson, City Planner
SUBJECT: OZ-12-O ; rezoning approximately 8.28 acres located at the northeast corner of N
Garnett Rd and E 106th S .
DATE: December 14, 2012
SURROUNDING ZONING:
North
AG
(Agricultural
R
South
(Residential
Estate
East
AG
(Agricultural
■
AG
West
(Aaricultural
Undeveloped Transitional City of
Owasso
Undeveloped I Commercial I Tulsa County
Undeveloped I Residential I Tulsa County
Undeveloped I Commercial I Tulsa County
H
ANALYSIS:
■ RECOMMENDATION:
Staff recommends approval of OZ 12-05; rezoning approximately 8.28 acres of land at the northeast
■ corner of E 106th St N and N Garnett Rd from AG to CS.
ATTACHMENTS:
A. Area Map
B. Aerial Photo
C. Current Zoning Map
D. Owasso 2025 Land Use Master Plan
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30 City t Limits.
TO: The Honorable Mayor and City Council
FROM: Bronce L. Stephenson, City Planner
SUBJECT: OZ-12-OS; rezoning of a 0.32 acre property located at 202 I st St.
DATE: December 14, 2012
BACKGROUND:
The City of Owasso received a request for the rezoning of approximately 0.32 acres of property
located at 202 E 1 st St. The subject property has been used as a single-family home in the past
and most recently as a legal office.
SURROUNDING ZONING:
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Old Central
City of
North
(Office Light)
(City
Commercial
Owasso
Property)
South
RM
(Multi-Family
Child Care
Commercial
City of
Residential
Facility
Owasso
East
RM
(Multi-Family
Single Family
Commercial
City of
Residential
Residential
Owasso
West
CS
Single Family
Commercial
City of
Commercial
Residential
Owasso
DEVELOPMENT PROCESS:
Step One, Annexation
Annexation is the method whereby land located outside the city limits is made a part of the city.
Property owners and land developers sometimes choose to have their property annexed into
Owasso in order to receive Owasso municipal services, such as police protection, refuse
collection, and sanitary sewer.
Step Two Rezoninq
The second step in the development of a piece of property in Owasso is rezoning. When a
property is anndl6d into Owasso, by law it is usually classified for AG Agricultural use, but can be
annexed and rezoned together as long as the rezoning is in compliance with the land use
master plan.
Step 3, Platting
A preliminary plat is required for any development that proposes to divide land into two or more
lots. Preliminary plats illustrate the development concept for the property, and are often
modified significantly after being reviewed by the Technical Advisory Committee JAC), and the
ANALYSIS:
.UAny development proposed for the property would be required to meet the Owasso Zoning
Code and the Owasso Subdivision Regulations and any appropriate site engineering standards
as prescribed by Public Works.
The project is served with water, sanitary sewer service, fire and EMS by the City of Owasso.
Staff published legal notice of the annexation petition in the Owasso Reporter and letters of
notification were mailed to property owners within a 30a' radius of the subject property.
structure on the subject property, minimal parking and improvements are necessary and the
applicant will have to meet all Owasso Zoning Code requirements prior to opening. The
property owner to the east of the subject property was present at the Planning Commission
meeting and voiced his support of the rezoning of the property.
PLANNING COMMISSION:
The Owasso Planning Commission voted unanimously to recommend approval of rezoning
request OZ-12-06 at their regularly scheduled meeting on December 10, 2012.
RECOMMENDATION:
Staff recommends approval of OZ 12-06; rezoning approximately 0.32 acres of property located at
202 E 1 it St.
ATTACHMENTS:
Photos of Property
Area Map
Aerial Photo
Current Zoning Map
' E. Owasso 2025 Land Use Master Plan
Letter from Robert Buss
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42
CHARNEY & BUSS
A Professional Corporation
5551 N. 125'h East Ave., Suite 200
Owasso, Oklahoma 74055
(918) 376-6510
(918) 272-5339 Fax
Attorndys and Counselors at Law
Writer's Email:
rbuss@cbwok.com
December 4, 2012
Mr. Bronce Stephenson
City Planner
City of Owasso
111 N. Main
Owasso, OK 74055
RE: Zoning Application OZ-12-06 x,
Dear Mr. Stephenson:
I am writing on behalf of my father-in-law, Robert Holestine, who resides at 204 East First
Street, Owasso (property immediately East of the property under consideration). Based on my
conversation with you, we understand that the above applicant proposes to bring an antique furniture
store to the subject location. While Mr. Holestine does not wish to stand in the way of progress, we
respectfully request that the Planning Commission and City Council consider the following in light
of the existing residences around this property:
1. Rather that rezone the property CS, rezone the property OM and grant a Specific Use Permit
for an Antique Shop as provided under Section 510.6. to alleviate the burdens of parking and
traffic brought on by CS uses. The property may be an antique shop today but a year or two
from now a CS designation will be allow the property to evolve into a more burd6nsome use.
Further, we are under the impression that the City of Owasso requires an Office District
buffer between residential property and Commercial Districts.
2. Require all drainage from the property to flow towards the West or South side of the property
so as not to create a nuisance on the residences to the East. Further, before you grant a
different zoning designation, we ask that you study the increase in water flow that will be
created by a hard surface parking lot on the property (you may not require hard surface today,
but again you can't un-ring this bell once the zoning classification is changed and the
property is sold a year or two from now).
3. Require all lighting to point towards the West side of the property, and not towards the East
side where residences are located.
4. Do not permit any billiard parlor, bowling alley, broadcasting or recording studio, bus
station, dance hall, department store, recreation establishment, gasoline service station; liquor
store, motion picture theater, dance studio, tavern, sexually oriented business, {or similar
establishment which are allowed by right under the CS District yet are adverse to a
residential neighborhood. Again, we encourage you to consider an OM designation with
Specific Use Permit so as not to permit these kind of establishments without further control.
Mr. Bronce Stephenson
City Planner
City of Owasso
December 4, 2012
Page 2
5. Require appropriate screening between approved District and residential areas pursuant to
Section 1610 of the Owasso Zoning Code.
Thank you for your consideration. s
ERB/bb
cc: Robert Holestine
Julie Lombardi, City Attorney
D
or Rol~".rt Holestine
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AmIP.
i y a ut Limits.
TO: The Honorable Mayor and City Counc
City of Owasso
FROM: Julie Trout Lombardi
City Attorney and General Counsel
SUBJECT: Settlement Conference in Alvsia Ma anti v. The City of Owasso and proposed
Resolution 2012-14
DATE: December 14, 2012
BACKGROUND:
This is an employment law action in which the Plaintiff claims she was unlawfully terminated by
the City of Owasso. Specifically, the Plaintiff contends that her termination violated The
Americans with Disabilities Act, Title VII of the Civil Rights Act of 1964 and the Oklahoma Anti-
Discrimination Act. Plaintiff additionally alleges that she was subjected to a hostile work
environment, that harassment was inflicted upon her and that she incurred retaliation when she
made complaints regarding her work environment.
The Federal Code of Civil Procedure requires attendance at a settlement conference by a
person vested with full settlement authority on behalf of any organization or entity named as a
party in a federal lawsuit. Although a representative cannot be compelled to settle a case, all
parties are required by the Court to confer full settlement authority upon a representative to be
used at the representative's discretion during the settlement conference. The Court has issued
an order in this case scheduling a settlement conference for the Plaintiff, the Defendant and
their respective attorneys on February 11, 2013, at 1:30 p.m. at the federal courthouse, and has
compelled attendance and participation by all parties. Consequently, it is necessary for the
City of Owasso to designate a representative to attend the settlement conference on behalf of
the City and to additionally confer full and final settlement authority in this litigation upon that
representative.
RECOMMENDATION:
Staff recommends the City Council designate the City Manager, Rodney J. Ray, as the City's
authorized settlement representative for the settlement conference in the case of Alvsia
Mazzanti v. City of Owasso, and additionally confer full and final settlement authority upon the
City Manager in this matter through approval of proposed Resolution 2012-14 memorializing the
same.
ATTACHMENTS:
A. Proposed Resolution 2012-14
B. Settlement Conference Order
OWASSO CITY COUNCIL
RESOLUTION NO. 2012-14
WHEREAS: The City of Owasso is a Defendant in litigation currently filed in the
United States District Court for the Northern District of Oklahoma captioned as Alysia
Mazzanti v. City of Owasso, United States District Court for the Northern District of
Oklahoma, Case No. 12-CV-422-GKF-PJC, and,
WHEREAS: The Defendant has been ordered to attend a settlement conference by the
Court to occur on the 11th day of February, 2413, at the United States Courthouse in
Tulsa, Oklahoma, and to bring authorized representative possessing full and final
settlement authority to be used at his or her discretion during the settlement conference,
and,
WHEREAS: The City of Owasso wishes to vest full and final settlement authority in
the City Manager, Rodney J. Ray, and additionally designate the City Manager as the
City's representative for the settlement conference, '
THE CITY COUNCIL HEREBY ADOPTS THE FOLLOWING RESOLUTION:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OWASSO, OKLAHOMA, THAT: Rodney J. Ray, in his capacity as City
Manager, is hereby designated as the settlement representative for the City of Owasso for
purposes of the above-described settlement conference,
AND, BE IT FURTHER SOLVED THAT: Rodney J. Ray is hereby vested with
full and final settlement authority on behalf of the City of Owasso in the above-styled
litigation matter.
APPROVED AND ADOPTED this 18th day of December, 2012, by the City Council of
the City of Owasso, Oklahoma.
Doug oebrake, Mayor
Attest:
Sherry Bishop, City Clerk
Approved As To Form:
Julie T. Lombardi, City Attorney
~.1
***NOTE TO PUBLIC ACCESS USERS*** Judicial Conference of the United
States policy permits attorneys of record and parties in a case (including pro se
litigants) to receive one free electronic copy of all documents filed electronically, if
receipt is required by law or directed by the filer. PACER access fees apply to all
other users. To avoid later charges, download a copy of each document during this
first viewing. However, if the referenced document is a transcript, the free copy and
30 page limit do not apply. e.
U.S. District Court
U.S. District Court for the Northern District of Oklahoma
Notice of Electronic Filing
The following transaction was entered on 10/19/2012 at 1:15 PM CDT and filed on
10/19/2012
Case Name: Mazzanti v. City of Owasso
Case Number: "4:12-cv-00022- - JC
Filer:
Document Number: 16
Docket Text:
SETTLEMENT CONFI :1 Magistrate McCarthy, r - If I c...
L A i
4:12-cv-00022-GKF-PJC Notice has been electronically mailed to:
Jonathan Everett Shook "shook s oo `o so .co , s ook e sbc to l.ne
Keith A Wilkes it es@ne onoco or.co , e e @ne onoco or.co
4:12-cv-00022-GKF-PJC Notice has not been electronically mailed to:
The following document(s) are associated with this transaction:
Document description:Main Document
Original filename:n/a
Electronic document Stamp:
[STAMP dcecfStamp_ID=1058978411 [Dat l0A9&012] [FileNumber=1330988-
0][af78e7b57b3ca6fda3acc301d9cl9ab55bf829222198ee24dce78eaaf8bca7936a
682face9ecacd6e5577127ec568dab457d3d3bef7b4aOfbl8cll39a6b456df]]
`s
CA41 0ity. Limit.
DATE: December 7, 2012
BACKGROUND:
On August 24, 2012, the City of Owasso initiated condemnation proceedings against Lee
DeBoer, Dale DeBoer and Shirley Hess to obtain Right-of-Way along 86th Street North between
Main Street and Memorial Road as a part of the 86th Street North road widening project. City
staff attempted to negotiate a purchase of the landowners' property prior to seeking
authorization from the City Council to obtain the land through condemnation but was unable to
do so. The property was inspected and appraised by three Commissioners appointed by the
'Court who assessed the value of the land at $90,000. The City of Owasso deposited the amount
of the Commissioners' Award, plus applicable fees and poundage, with the Court on October
29, 2012, and took possession of the property shortly thereafter. On November 6, 2012, the
landowners' attorney filed a demand for a jury trial in this matter and on November 14, 2012,
additionally filed an exception protesting both the taking of the land and the Commissioners'
Award.
The landowners' attorney recently contacted staff proposing that the parties voluntarily
participate in mediation to determination whether or not a mutually acceptable agreement
can be negotiated. Staff is inclined to accede to this request for several reasons. First, it is likely
that the Court will eventually order the parties to mediate the issues in this case at a later date.
Voluntary participation in mediation early in the litigation process possibly enables the City to
avoid incurring significant fees for expert witnesses and other costs required to prepare a case
for jury trial. Second, the landowners' attorney has agreed to utilize Dispute Resolution
Consultants ("DRC") in Tulsa, Oklahoma for the mediation process. The City has participated in
several mediations over the past few years conducted by this firm and has found DRC's
mediators to be unbiased, knowledgeable in this area of the law and skillful in negotiating
agreements between opposing parties. For these reasons, staff believes it is beneficial to the
City to participate in early mediation with the landowners in an effort to resolve this matter rather
than immediately retaining expert witnesses and scheduling depositions in preparation for a jury
trial. The Court has not scheduled a trial date in this case and the City's position is in no way
harmed or compromised by participation in the early mediation process even if it is ultimately
unsuccessful in resolving the matter. ;z
Mediation is quite similar to the procedures utilized in mandatory settlement conferences by the
federal court system in both process and requirements. As with settlement conferences, both
the Plaintiff and the Defendants must designate and authorize a representative to attend the
mediation on their behalf who is endowed with full, final and complete settlement authority. As
always, no party is compelled to agree to a settlement but a representative with full authority
must be present during the mediation.
RECOMMENDATION:
Staff recommends the City Council designate the City Manager, Rodney J. Ray, as the City's
authorized settlement representative for mediation in the case of City of Owasso vs. Lee DeBoer,
Dale DeBoer, Shirley Hess et al., and additionally confer full, final and complete settlement
authority upon the City Manager in this matter through approval of proposed Resolution 2012-15
memorializing the same.
ATTACHMENT:
A. Proposed Resolution 2012-15
OWASSO RESOLUTION
-15
WHEREAS: The City of Owasso is the Plaintiff in a condemnation action currently
filed in the District Court o Tulsa County captioned as i o Owasso vs. Lee De Boer,
ale a e, Shirley Hess t l., District Court o Tulsa o se No. CV-2012-
1064, Judge Mary F. Fitzgerald, and,
WHEREAS: The parties to this litigation have agreed to mediate this matter and the
City of Owasso is required to bring authorized representative possessing fall, final and
complete settlement authority to be used at his or her discretion during mediation, and,
WHEREAS: The City of Owasso wishes to vest full, final and complete settlement
authority i the City Manager, Rodney J. Ray, and additionally designate the City
■ Manager as the City's representative in the mediation,
THE CITY COUNCIL HEREBY ADOPTS THE FOLLOWING RESOLUTION:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
I , THAT: OKLAHOMA, Rodney J. Ray, i his capacity as City
Manager, is hereby designated as the settlement representative for the City of Owasso for
purposes of mediation,
THAT: AND, BE IT FURTHER RESOLVED Rodney J. ayiis hereby vested with
full, final and complete settlement authority on behalf of the City of Owasso i the
above-styled litigation matter.
APPROVED AND ADOPTED As 18th day of December, 2012, by the City Council of
the City of Owasso, Oklahoma.
Attest:
Doug oebr e, Mayor
Approve As To For :
Sherry Bishop, City Clerk
Julie T. Lombardi, City Attorney
w
s
e City ' out Limits.
T: The Honorable Mayor and City Council
City of Owasso
FROM: Rodney Ray
City Manager
SUBJECT: City Council Code of Ethics
DATE: December 14, 2012
BACKGROUND:
During the November 13, 2012 Council worksession, Councilor Moberly presented a draft
document titled "City Council Code of Ethics and Conduct". The proposal was distributed to
members of the City.. Council for their review and Councilors were asked to submit any
comments or suggested changes prior to the December worksession.
At the December worksession, additional discussion was held regarding the Code of Ethics
document. Based on those discussions, Councilor Moberly revised the draft document and
requested the item be presented to the City Council in December for consideration and
appropriate action. Revisions to the document are shown in red (see attachment 1).
PROPOSED ACTION:
At the request of Councilor Moberly, an item has been included on the December 18, 2012
agenda for City Council consideration and appropriate action of Resolution No. 20W-17, that if
adopted, would formally establish an Owasso City Council Code of Ethics and Conduct.
ATTACHMENT:
1. Proposed Resolution No. 2012-17
R
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2012-17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
ESTABLISHING A CODE OF ETHICS AND CONDUCT FOR ELECTED AND APPOINTED
CITY COUNCIL MEMBERS.
WHEREAS, The City Council desires to establish a code of ethics and conduct for
members of the Owasso City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, that, to wit:
The citizens of the City of Owasso expect and are entitled to a local government that
reflects uncompromising integrity and serves the public interest. The City of Owasso Code of
Ethics and Conduct is implemented to clearly establish standards of conduct to govern the
professional and relevant personal conduct of City Council members; and, that
The Owasso City Council hereby adopts the following as the Owasso City Council Code of Ethics
and Conduct:
OWASSO CITY COUNCIL
CODE OF ETHICS AND CONDUCT
Compliance with all Laws
City Council members shall comply with the laws of the United States, the State of Oklahoma
and the City of Owasso in the performance of their public duties. Such laws include but are not
limited to: the United States and State of Oklahoma Constitutions, the City of Owasso Charter,
laws pertaining to conflicts of interest, election campaigns, financial disclosures, open meeting
law, open records law, the City of Owasso Code of Ordinances and all policies adopted by the
City Council.
Intearitv and Accuracv
City Council members are expected to perform their duties with absolute integrity. No member
of the City Council shall under any circumstances make a statement for any purpose that is
known by the member to be inaccurate or intended to be misleading
Conduct of Members
It is acceptable and expected that City Council members may disagree about issues brought
before the Council. However, it is not acceptable for any City Council member to make
derogatory comments about other Council members, their opinions or their actions. City
Council members shall refrain from exhibiting abusive conduct, personal allegations or verbal
attacks upon the character or motives of other members of the City Council, members of City
boards or commissions, the staff and the public.
Acting in the Public Interest
The primary goal and concern of each member of the City Council is to serve the public interest
and uphold the public trust to the very best of their abilities. Therefore, City Council members will
work together for the common good of the citizens of Owasso and not for any private or
personal interest, and City Council members will strive to assure fair and equal treatment of all
persons, claims, issues or transactions brought before the Owasso City Council.
Conflict of Interest
Any member of the City Council who has a conflict of interest, financial or otherwise, in any
matter brought before the City Council for consideration or action shall declare and disclose the
conflict of interest to the City Council and shall not participate in discussion or voting on the
matter. A conflict of interest shall be defined as a statutory conflict of interest or any situation,
circumstance or financial interest that has the potential, in the City Councilor's opinion and
judgment, to interfere with the proper exercise of public duty.
The minutes of a meeting wherein a declaration of a conflict was made shall not record a vote
on behalf of a City Council member who leaves the room during discussion and voting upon the
issue. The minutes of such meeting shall, however, record a "no" vote if the City Council
member remains in the room and abstains from voting, such recordation being in accordance
with Oklahoma State Law and the Owasso Code of Ordinances.
Gifts and Favors
City Council members shall not directly or indirectly solicit, receive or accept any gift if 1) a
reasonable inference could be drawn that the gift was intended to influence them in the
performance of their official duties, or, 2) the gift is intended to serve as a reward or in
appreciation of any official action taken by the City Council member. City Council members
shall not solicit or accept any gifts, favors or promises of future benefits which might compromise
the independent judgment and action or which might give the appearance of being
compromised. City Council members shall not take special advantage of services or
opportunities for personal gain, by virtue of their public offices that are not available to the
public in general.
Political Advocacy
City Council members shall not provide testimonials or endorsements that identify themselves as
city council members to any political candidate, business, program or other entity or activity
unless brought to a vote before the City Council and approved by a majority of the seated
Council members. Personal endorsements or opinions without prior Council approval should
make clear that they in no way reflect the official position of the City council or the City of
Owasso.
Political Fundraising Activities
No City Council member shall use his or her position, authority or influence, whether actually
possessed or anticipated, to interfere with or affect the results of an election or to obtain a
political or other type contribution. City Council members shall not use or attempt to use any
political endorsement in connection with any appointment to any City board or commission.
The professional and personal conduct of City Council members should be above reproach and
shall avoid even the appearance of impropriety. City Council members should conduct their
official and personal affairs in such a manner that does not in any way suggest that they may be
improperly influenced in the performance of their official duties. City Council members shall, to
the best of their ability, serve the citizens of the City of Owasso conscientiously and with honesty
and impartiality. City Council members shall seek to perform their duties with diligence,
efficiency and courtesy. Members of the City Council shall each make impartial decisions
based upon consideration and analysis of the facts, circumstances, merits and laws of each
case without taking into account unrelated considerations.
Electronic Devices During Meetings
In the spirit of the Open Meeting Act and in furtherance of the City Council's commitment to
conducting government business with as much order and transparency as possible, electronic
devices belonging to a Councilor shall be turned off or set on airplane mode during City Council
meetings. Use of electronic devices by City Council members for talking, texting, email or
otherwise during City Council meetings is, except for emergency communications, prohibited. It
is the City Council's intent to prohibit electronic communications between members of the
Council and other persons during City Council meetings. Prohibiting communications of this
type enables the Council to operate with maximum transparency and allows the Council to
avoid any appearance or perception of engaging in discussions or deliberations not open to
the public during City Council meetings.
Respect for Process
City Council members shall perform their duties with the processes and rules of order established
by the City Council. Upon a "Call to Order" of the City Council meeting, Councilors will respect
that a meeting is in progress and recognize that it is inappropriate to temporarily exit the
meeting unless a recess or adjournment has been called by the mayor. While a meeting is in
or with city staff.
Public Meetings
City Council members have the right to personally endorse candidates for all City Council seats
and other elected offices. However, it is inappropriate to mention endorsements during City
Council meetings or other official City meetings or hearings.
City Council members shall prepare themselves for discussions of public issues brought before
the City Council. City Council members shall listen courteously and attentively to all discussion
and comment on the issue by the public, City staff and other City Council members. City
Council members shall refrain from interrupting other speakers unless compelled to do so to
ensure compliance with City Council policies or processes for public meetings and shall
additionally refrain from interfering with the orderly conduct of City Council meetings.
Impartiality
All City Council meetings and hearings shall be conducted fairly and impartially. City Council
members shall not show favoritism in carrying out the City's business. The receipt of campaign
contributions shall not in any circumstance constitute a basis for preferential treatment.
These rules are not intended to preclude City Council members from political fundraising
activities, but to ensure that these activities are undertaken only at private initiative and
expenses in their role as private citizens and thus do not reflect upon the official activities of the
City.
Communication
City Council members shall endeavor to share with all other councilors in timely manner any
substantive information that is relevant to a matter under consideration by the City Council
which was received by the Council member from sources external to the public decision-making
process.
Confidential Information
City Council members shall respect and preserve the confidentiality of information concerning
the property, personnel or affairs of the City. City Council members shall neither disclose
confidential information without proper legal authorization nor use such information in any way
to advance or further their personal, financial or private gain. Confidential Information shall not
include any information that is or becomes publicly available other then as a result of disclosure
by Recipient, which is disclosed by any third-party not known by Recipient, and who Recipient
has no reason to believe to be under any contractual or fiduciary obligation not to disclose such
by the Recipient.
Advocacy
City Council members shall represent the official policies or positions of the City Council to the
best of their ability when designated as delegates or representatives of the City. If a City
Council member acting as a delegate or representative of the City presents their personal
opinions or positions on such an issue the member shall explicitly state that their comments do
not represent the City of Owasso or the City Council.
Policy Role of City Council Members
City Council members shall respect and adhere to the Council-Manager form of municipal
government implemented in the City of Owasso through its charter and as outlined in Title 1 1 of
the Oklahoma Statutes. The Council-Manager form of government provides for the City Council
to determine all matters of policy for the City of Owasso Additionally, the Council-Manager
form of municipal government provides that the City Manager shall be responsible for all day-to-
day operations of the City. Accordingly, City Council members shall not interfere with or impair
the ability of the City Manager and other City staff to determine and implement day-to-day
operational matters.
Implementation of Code of Ethics and Conduct
This Code of Ethics and Conduct is intended to be self-enforcing by members of the City
Council. City Council members shall be thoroughly familiar with this Code and shall make every
reasonable effort to adhere to its provisions. The Code of Ethics and Conduct shall be included
in the orientation training for newly elected City Council members. All City Council members
shall sign a statement affirming they have read and understand the City of Owasso Code of
Ethics and Conduct.
DATED this 18th day of December, 2012
Mayor, Doug Bonebrake
ATTEST:
City Clerk, Sherry Bishop
APPROVED AS TO FORM:
City Attorney, Julie Lombardi
- w
city wWtWmits.
BACKGROUND:
The implementation of an audio-recording policy for City Council meetings has been discussed
at the August and November worksessions. In two memorandums to the City Council, staff=,
presented preliminary information related to the recording, storage, and retrieval process, as
well as estimated costs of equipment and management services.
Ir,
At the request of Councilor Charlie Brown, a draft resolution declaring the policy of the City
Council is to audio record all meetings of the Owasso City Council and make those recordings
available to the public was prepared by the staff. The draft resolution was provided to the City
(!buncil for discussion during the December workesssion. During the discussion, Councilor Brown
proposed changes to the draft resolution and requested the revised document be presented to
the City Council in December for consideration and appropriate action.
PROPOSED ACTION:
At the request of Councilor Brown, an item has been included on the December 18, 2012
agenda for City Council consideration and appropriate action of Resolution No. 2012-16, that if
adopted, would declare the policy of the City Council is to audio record all meetings of the
Owasso City Council and of the Owasso Planning Commission and direct the City Manager to
implement such policy by February 1, 2013.
ATTACHMENTS:
RS
1. Proposed Resolution No. 2012-16
2. Memorandum Dated August 10, 2012
3. Memorandum Dated November 13, 2012
CITY OF OWASSO, L
■ RESOLUTION 2012-16
RESOLUTION T CITY COUNCIL T CITY S, OKLAHOMA,
DECLARING POLICY CITY COUNCIL IS TO AUDIO L MEETINGS
OF THE S CITY COUNCIL AND OF T PLANNING COMMISSION;
AND, DIRECTING T CITY MANAGER TO IMPLEMENT SUCH POLICY.
WHEREAS, The City Council is committed to open government and ensuring that the
public is fully informed on the decisions and discussions of their elected City Councilors and their
■ Planning Commissioners, and,
WHEREAS, It is the City Council's intention to improve governmental transparency; and,
WHEREAS, Citizen access to discussions relating to public policy development and the
adoption of public policy is beneficial to the public's interest; and,
WHEREAS, the audio recording and access to public meetings provides valuable
information to citizens who choose not to attend City Council meetings or Planning Commission
meetings; and,
WHEREAS, audio recordings will provide citizens convenient access to policy discussion via
the city's website.
NOW, THEREFORE, I RESOLVED T CITY COUNCIL F THE CITY F OWASSO, OKLAHOMA,
that, to wit:
The intent of the Owasso City Council is to have an unedited audio recording of all portions of the
Owasso City Council meetings that are open to the public and all Owasso Planning Commission
meetings, as a means of maintaining a verbatim record of such meetings, and to make those
recordings available to the public via the city's internet website, and to maintain such recordings
for a period of no less than five years from the meeting date; and, ■
■ That, the City manager is directed to plan, design, purchase, and install the equipment necessary
to affect the audio recording and provide convenient access to those recordings; and,
That, the completion of the planning, design, purchasing, and installation be completed and
operational so that audio recording of such meetings can begin on or before February 1, 2013.
DATED this 18th day of December, 2012
Doug oebrake, Mayor
ATTEST:
.
■ Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
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F.
- ~ - t LiPni~s.
TO:
FROM:
SUBJECT:
T : , /-U
BACKGROUND:
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_,ty C--
At the July 10, 2012 City Council work session, Councilor Charlie Brown requested a study of the
cost and process to record City Council meetings. Since that time, staff has worked to compile
a report of all necessary data for discussion at the August 14, 2012 City Council work session.
AUDIO RECORDING:
The objective of this project is to make audio recordings of City Council meetings easily
accessible to the public. The challenge of this project is recording, storage, and retrieval
management of audio recordings and related documents.
The professional services and related data systems are generally managed as follows:
• Capture the public record with audio recording and synchronized documents using one
software application
• Manage records with intuitive editing and publishing tools
0 Import or upload an existing agenda or create a new agenda
o Add notes, enter or highlight keywords, time stamp the data, and edit the
agenda during the meeting
o Turn on live streaming
o Synchronize agenda items and notes with the audio recording
o Attach minutes and other associated documents
o Track roll calls, motions, and votes of each Council member
• Share the public record using powerful searching, browsing, Live and On-Demand
Streaming services, downloads or physical media
o Publish content to our ebsite for public access
o Provide live streaming services
o Search limited text (including keywords) to hear the associated audio recording
o Store and manage online content easily and securely
Benefits of the professional service include:
VIDEO RECORDING:
In order to provide video recording capabilities for public vievding, video equipment (including
camera) would need to be purchased. This equipment is estimated to cost $13,000.
Professional services for this added communication feature would increase the monthly cost by
around $1,000 per month. This means the total cost for audio and video professional services
would range from $1,200 per month to $1,5 per month.
PROPOSED TACTION:
This item is for discussion purposes only at this time. Further action will be at the discretion of the
City Council. 0
1
ADDITIONAL INFORMATION:
,g
Bishm Shen
From: Charles Browr8MMEMENMEEM
Sent: Thursday, December 13, 2012 10:06 PM
To: Ray, Rodney; Lehr, Warren; Bishop, Sherry
Cc: Bonebrake, Doug (Private)
Subject: Agenda Item
Please add an agenda item for our next meeting to address the formation of committees. I think the Council
needs to discuss the application of the following regulations:
Ordinance 347, Section 4-118 Special Committees. All special committees shall be appointed by the presiding
official, with confirmation by the Council.
Charter of the City of Owasso
Thanks,
Charlie
K